The URL can be used to link to this page

Home My WebLink About07 - CC-8 - Measure M2 Expenditure Report - 12/3/2019City of Costa Mesa M2 Expenditure Report Fiscal Year Ended June 30, 2019 Beginning and Ending Balances Schedule 1 Line No. Amount Interest A‐M Freeway Environmental Mitigation 1 (36,889)$ ‐$ O Regional Capacity Program 2 (31,120)$ ‐$ P Regional Traffic Signal Synchronization Program 3 (686,697)$ ‐$ Q M2 Fair Share 4 6,764,798$ ‐$ R High Frequency Metrolink Service 5 ‐$ ‐$ S Transit Extensions to Metrolink 6 ‐$ ‐$ T Convert Metrolink Station(s) to Regional Gateways that connect Orange County with High‐Speed Rail Systems 7‐$ ‐$ U Senior Mobility Program or Senior Non‐Emergency Medical Program 8‐$ ‐$ V Community Based Transit/Circulators 9 (79,853)$ ‐$ W Safe Transit Stops 10 (80,416)$ ‐$ X Water Quality Program 11 (1,835,768)$ ‐$ Other* 12 15,931$ ‐$ 13 4,029,986$ ‐$ Monies Made Available During Fiscal Year 14 6,498,944$ 256,613$ 15 10,528,930$ 256,613$ Expenditures During Fiscal Year 16 6,344,475$ 256,613$ A‐M Freeway Environmental Mitigation 17 (36,889)$ ‐$ O Regional Capacity Program 18 125,963$ ‐$ P Regional Traffic Signal Synchronization Program 19 243,402$ ‐$ Q M2 Fair Share 20 4,370,381$ ‐$ R High Frequency Metrolink Service 21 ‐$ ‐$ S Transit Extensions to Metrolink 22 ‐$ ‐$ T Convert Metrolink Station(s) to Regional Gateways that connect Orange County with High‐Speed Rail Systems 23 ‐$ ‐$ U Senior Mobility Program or Senior Non‐Emergency Medical Program 24 ‐$ ‐$ V Community Based Transit/Circulators 25 (11,401)$ ‐$ W Safe Transit Stops 26 1,792$ ‐$ X Water Quality Program 27 (524,724)$ ‐$ Other* 28 15,931$ ‐$ * Reimbursement from SCE for the Harbor Widening Project (O ‐ CTFP). Expenses were incurred in prior years. Balances at End of Fiscal Year Balances at Beginning of Fiscal Year Balances at Beginning of Fiscal Year (Sum Lines 1 to 12) Description Total Monies Available (Sum Lines 13 & 14) ATTACHMENT 2 City of Costa Mesa M2 Expenditure Report Fiscal Year Ended June 30, 2019 Sources and Uses Schedule 2 Line No. Amount Interest A‐M Freeway Environmental Mitigation 1 ‐$ ‐$ O Regional Capacity Program 2 384,089$ ‐$ P Regional Traffic Signal Synchronization Program 3 1,912,088$ ‐$ Q M2 Fair Share 4 2,646,626$ 256,599$ R High Frequency Metrolink Service 5 ‐$ ‐$ S Transit Extensions to Metrolink 6 ‐$ ‐$ T Convert Metrolink Station(s) to Regional Gateways that connect Orange County with High‐Speed Rail Systems 7‐$ ‐$ U Senior Mobility Program or Senior Non‐Emergency Medical Program 8 94,437$ 14$ V Community Based Transit/Circulators 9 68,452$ ‐$ W Safe Transit Stops 10 82,208$ ‐$ X Water Quality Program 11 1,311,044$ ‐$ Other* 12 ‐$ ‐$ 13 6,498,944$ 256,613$ A‐M Freeway Environmental Mitigation 14 ‐$ ‐$ O Regional Capacity Program 15 227,006$ ‐$ P Regional Traffic Signal Synchronization Program 16 981,989$ ‐$ Q M2 Fair Share 17 5,041,043$ 256,599$ R High Frequency Metrolink Service 18 ‐$ ‐$ S Transit Extensions to Metrolink 19 ‐$ ‐$ T Convert Metrolink Station(s) to Regional Gateways that connect Orange County with High‐Speed Rail Systems 20 ‐$ ‐$ U Senior Mobility Program or Senior Non‐Emergency Medical Program 21 94,437$ 14$ V Community Based Transit/Circulators 22 ‐$ ‐$ W Safe Transit Stops 23 ‐$ ‐$ X Water Quality Program 24 ‐$ ‐$ Other* 25 ‐$ ‐$ 26 6,344,475$ 256,613$ 27 154,469$ ‐$ TOTAL BALANCE (Subtract line 26 from 13) TOTAL EXPENDITURES (Sum lines 14 to 25) Description Revenues: TOTAL REVENUES (Sum lines 1 to 12) Expenditures: City of Costa MesaM2 Expenditure ReportFiscal Year Ended June 30, 2019Streets and Roads Detailed Use of FundsSchedule 3Line No.MOE2+ Developer / Impact Fees OO InterestPP InterestQQ Interest XX InterestOther M23Other M2 InterestOther* TOTAL1 961,378$ 961,378$ New Street Construction 2 8,941.00$ 50,938.00$ 59,879$ Street Reconstruction 3 1,184,724.00$ 58,148.00$ 176,068.00$ 222,129.00$ 1,641,069$ Signals, Safety Devices, & Street Lights 4 403,188.00$ 981,989.00$ 1,385,177$ Pedestrian Ways & Bikepaths 5 481,446.00$ 481,446$ Storm Drains 6 578,135.00$ 578,135$ Storm Damage 7 ‐$ ‐$ 8 2,647,493.00$ 67,089.00$ 227,006.00$ ‐$ 981,989.00$ ‐$ 222,129.00$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 4,145,706$ Right of Way Acquisition 9 ‐$ ‐$ 10 2,647,493.00$ 67,089.00$ 227,006.00$ ‐$ 981,989.00$ ‐$ 222,129.00$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 4,145,706$ Patching 11 ‐$ ‐$ Overlay & Sealing 12 157,379.00$ 4,818,914.00$ 256,599.00$ 5,232,892$ Street Lights & Traffic Signals 13 1,825,524.00$ 1,825,524$ Storm Damage 14 ‐$ ‐$ Other Street Purpose Maintenance 15 2,759,019.00$ ‐$ 2,759,019$ 16 4,741,922.00$ ‐$ ‐$ ‐$ ‐$ ‐$ 4,818,914.00$ 256,599.00$ ‐$ ‐$ ‐$ ‐$ ‐$ 9,817,435$ 1794,437.00$ 14.00$ 94,451$ 18 8,350,793$ 67,089$ 227,006$ ‐$ 981,989$ ‐$ 5,041,043$ 256,599$ ‐$ ‐$ 94,437$ 14$ ‐$ 15,018,970$ Legend1Includes direct charges for staff timeProject2 Local funds used to satisfy maintenance of effort (MOE) requirementsA‐M3Other M2 includes A‐M, R,S,T,U,V, and WO+ Transportation related onlyP*QRSTUVWX Please provide a specific descriptionOtherTotal Maintenance1 GRAND TOTALS (Sum Lines 1, 10, 16, 17)Type of ExpenditureAdministration (Indirect & Overhead)Construction & Right‐of‐WayTotal Construction1 Total Construction & Right‐of‐WayMaintenanceDescriptionTransit Extensions to MetrolinkSafe Transit StopsHigh Frequency Metrolink ServiceWater Quality ProgramSenior Mobility Program or Senior Non‐Emergency Medical ProgramCommunity Based Transit/CirculatorsConvert Metrolink Station(s) to Regional Gateways that connect Orange County with High‐Speed Rail SystemsFreeway Environmental MitigationRegional Capacity ProgramM2 Fair ShareRegional Traffic Signal Synchronization Program City of Costa Mesa M2 Expenditure Report Fiscal Year Ended June 30, 2019 M2 Fair Share Project List Schedule 4 PROJECT NAME AMOUNT EXPENDED Harbor Blvd Median and Parkway Improvements 185,430 East 19th Street Safe Route to School 36699 Bristol Street and Bear Street Rehabilitation (Note 1) ‐11,807 Street Maintenance Citywide 5,087,320 Note 1: Negative expenditures reported due to final contractor invoice adjustment in 18/19. 5,297,642.00$ 1 CITY COUNCIL AGENDA REPORT MEETING DATE: DECEMBER 3, 2019 ITEM NUMBER: CC-8 SUBJECT: MEASURE M2 EXPENDITURE REPORT DATE: NOVEMBER 19, 2019 FROM: PUBLIC SERVICES DEPARTMENT/TRANSPORTATION SERVICES DIV. PRESENTATION BY: RAJA SETHURAMAN, PUBLIC SERVICES DIRECTOR FOR FURTHER INFORMATION CONTACT: JENNIFER ROSALES, TRANSPORTATION SERVICES MANAGER – (714) 754-5343 RECOMMENDATION: Staff recommends that the City Council adopt the proposed resolution (Attachment 1) approving the Measure M2 Expenditure Report. BACKGROUND: The approved guidelines for Renewed Measure “M” (M2) eligibility require that local agencies prepare and adopt an annual expenditure report on Measure M2 funds. The expenditure report is a detailed financial report which tracks financial activity as it relates to Measure M2 and other improvement funds. The report should account for receipt, interest earned, and the use of Measure M2 and other funds as outlined in the Ordinance approved by the Orange County Transportation Authority (OCTA) Board and finally the Orange County voters. OCTA requires the annual report to be provided within six (6) months from the end of the jurisdiction’s fiscal year. ANALYSIS: In order to qualify for Measure M2 funding, all agencies have to meet certain eligibility criteria established by the Ordinance approving the “M2” Program. Preparation of the expenditure report is one such requirement that each jurisdiction has to meet on an annual basis. The guidelines require each city to prepare and adopt an annual expenditure report to account for Measure M2 funds, developer/traffic impact fees, and funds expended by the City to satisfy Maintenance of Effort requirements. The following are the requirements of the expenditure report:  Submit report within six (6) months of jurisdiction’s end of fiscal year;  Include all Measure M2 revenue, fund balances, and interest earned;  Identify expenditures by activity type (capital, operations, administration, etc.) and the funding source for each program/project; and 2  Submit the expenditure report signed by the Finance Director accompanied by a resolution from the City Council. The City of Costa Mesa’s report for Fiscal Year 2018-19 is due by December 31, 2019. Finance Department staff prepared the attached expenditure report (Attachment 2) in accordance with OCTA guidelines. The report was reviewed in draft form by OCTA staff, and the information provided was determined to be acceptable. Staff requests City Council’s approval of the attached resolution approving the expenditure report and authorizing staff to submit the report to OCTA. ALTERNATIVES CONSIDERED: The City Council may choose not to approve the attached resolution. This alternative would make the City ineligible to receive Measure M2 funds from the Orange County Transportation Authority. FISCAL REVIEW: The expenditure report was prepared by Finance Department staff and took into account the final review of revenues and expenses for Fiscal Year 2018-19. The information contained in the M2 Expenditure Report was also reviewed by OCTA staff and determined to be acceptable. LEGAL REVIEW: The City Attorney’s Office has reviewed and approved the proposed resolution as to form. CITY COUNCIL GOALS & PRIORITIES: This project supports City Council Goal 2: Improve our Neighborhoods and Quality of Life and Goal 5: Improve Mobility and Parking. CONCLUSION: The voter-approved Measure M2 requires local agencies to meet certain eligibility requirements for receipt of Measure M2 funds, including approval of the M2 Expenditure Report. Staff recommends that the City Council adopt the attached Resolution approving the M2 Expenditure Report for Fiscal Year 2018-19, for submittal to OCTA. _________________________________ _________________________________ JENNIFER ROSALES RAJA SETHURAMAN Transportation Services Manager Public Services Director ________________________________ _________________________________ KELLY A. TELFORD, CPA KIMBERLY HALL BARLOW Finance Director City Attorney 3 ATTACHMENTS: DISTRIBUTION: 1 – Resolution 2 – M2 Expenditure Report City Manager City Attorney City Clerk Staff File Resolution No. 19-xx Page 1 of 3 RESOLUTION NO. 19-xx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, ADOPTING THE MEASURE M2 EXPENDITURE REPORT FOR THE CITY OF COSTA MESA FOR FISCAL YEAR ENDING JUNE 30, 2019 THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, Orange County Transportation Authority (OCTA) Ordinance No. 3 requires local jurisdictions to meet eligibility requirements and submit eligibility verification packages to OCTA in order to remain eligible to receive Measure M2 funds; and WHEREAS, as one of the eligibility requirements, local jurisdictions are required to adopt an annual Expenditure Report to account for Net Revenues, developer/traffic impact fees, and funds expended by the local jurisdiction that satisfy the Maintenance of Effort requirements; and WHEREAS, the Expenditure Report must include all Net Revenue fund balances, interest earned, and expenditures identified by type and program or project; and WHEREAS, the Expenditure Report must be adopted and submitted to the OCTA each year within six (6) months of the end of the local jurisdiction’s fiscal year to be eligible to receive Net Revenues as part of Measure M2. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Costa Mesa, California, does hereby inform the OCTA that: (a) The attached M2 Expenditure Report is in conformance with the M2 Expenditure Report template provided in the Measure M2 Eligibility Guidelines and accounts for Net Revenues including interest earned, expenditures during the fiscal year, and balances at the end of the fiscal year. (b) The M2 Expenditure Report is hereby adopted for the City of Costa Mesa. (c) The Costa Mesa Finance Director is hereby authorized to sign and submit the Measure M2 Expenditure Report to OCTA for the fiscal year ending June 30, 2019. ATTACHMENT 1 Resolution No. 19-xx Page 2 of 3 PASSED AND ADOPTED this 3rd day of December, 2019. ____________________________ Katrina Foley, Mayor ATTEST: APPROVED AS TO FORM: ____________________________ ____________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney Resolution No. 19-xx Page 3 of 3 THIS PAGE IS RESERVED FOR CITY CLERK’S OFFICE STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF COSTA MESA ) I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 19-xx and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 3rd day of December, 2019, by the following roll call vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 3rd day of December, 2019. ________________________ Brenda Green, City Clerk