HomeMy WebLinkAbout00 - Agenda - 1/19/2021AGENDA –REGULAR MEETING – January 19, 2021 – PAGE 1
AGENDA
CITY OF COSTA MESA
REGULAR CITY COUNCIL, COSTA MESA FINANCING
AUTHORITY BOARD, COSTA MESA PUBLIC FINANCING
AUTHORITY BOARD, COSTA MESA HOUSING AUTHORITY,
AND SUCCESSOR AGENCY TO THE REDEVELOPMENT
AGENCY* MEETING
*NOTE: ALL AGENCY MEMBERSHIPS ARE REFLECTED IN THE TITLE “COUNCIL MEMBER.”
TUESDAY, JANUARY 19, 2021
CITY COUNCIL CHAMBERS, 77 FAIR DRIVE
REGULAR MEETING 6:00 P.M.
In order to minimize the spread of COVID-19, Governor Newsom has issued Executive
Orders that temporarily suspend requirements of the Brown Act which allows Council
Members to attend City Council meetings remotely. Given the health risks associated
with COVID-19, the City Council Chambers will be closed to the public until further notice.
If you would like to participate in this meeting, you can participate via the following options:
1. Members of the public can view the City Council meetings live on COSTA MESA TV
(SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) AND ONLINE AT
youtube.com/costamesatv.
2. Zoom Webinar:
Please click the link below to join the webinar:
https://zoom.us/j/98376390419?pwd=dnpFelc5TnU4a3BKWVIyRVZMallZZz09
Or sign into Zoom.com and “Join a Meeting”
Enter Webinar ID: 983 7639 0419/ Password: 905283
If Zoom is not already installed on your computer, click “Download & Run
Zoom” on the launch page and press “Run” when prompted by your browser.
If Zoom has previously been installed on your computer, please allow a few
moments for the application to launch automatically.
Select “Join Audio via Computer.”
The virtual conference room will open. If you receive a message reading,
“Please wait for the host to start this meeting,” simply remain in the room until
the meeting begins.
During the Public Comment Period, use the “raise hand” function located in
the participants’ window and wait for city staff to announce your name
and unmute your line when it is your turn to speak. Comments are limited to 3
minutes, or as otherwise directed.
Participate via telephone: Call: 1 669 900 6833
Enter Webinar ID: 983 7639 0419/ Password: 905283
During the Public Comment Period, press *9 to add yourself to the queue and wait
for city staff to announce your name/phone number and press *6 to unmute your line
when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise
directed.
AGENDA –REGULAR MEETING – January 19, 2021 – PAGE 2
3. Members of the public who wish to make a comment on a specific agenda item, may
submit your comment via email to the City Clerk at cityclerk@costamesaca.gov.
Comments received by 1:00 p.m. on the date of the meeting will be provided to the
City Council, made available to the public, and will be part of the meeting record.
4. Please know that it is important for the City to allow public participation at this meeting.
If you are unable to participate in the meeting via the processes set forth above, please
contact the City Clerk at 714-754-5225 or cityclerk@costamesaca.gov and staff will
attempt to accommodate you. While the City does not expect there to be any changes
to the above process for participating in this meeting, if there is a change, the City will
post the information as soon as possible to the City’s website.
Please note that records submitted by the public will not be redacted in any way and will
be posted online as submitted, including any personal contact information.
All pictures, PowerPoints, and videos submitted for display at a public meeting must be
previously reviewed by staff to verify appropriateness for general audiences. Please e-
mail to the City Clerk at cityclerk@costamesaca.gov NO LATER THAN 12:00 Noon on
the date of the meeting.
Note regarding agenda-related documents provided to a majority of the City Council after
distribution of the City Council agenda packet (GC §54957.5):
Any related documents provided to a majority of the City Council after distribution of the
City Council Agenda Packets will be made available for public inspection. Such
documents will be posted on the city’s website at www.costamesaca.gov or by clicking
here.
The City of Costa Mesa’s goal is to comply with the Americans with Disabilities Act (ADA)
in all respects. If, as an attendee or a participant at this meeting, you will need special
assistance beyond what is normally provided, we will attempt to accommodate you in
every reasonable manner. Please contact the City Clerk’s office 24 hours prior to the
meeting to inform us of your particular needs and to determine if accommodation is
feasible 714-754-5225 or at cityclerk@costamesaca.gov. El objetivo de la ciudad de
Costa Mesa es cumplir con la ley de Estadounidenses con Discapacidades (ADA) en
todos los aspectos. Si como asistente o participante en esta reunión, usted necesita
asistencia especial, más allá de lo que normalmente se proporciona, intentaremos de
complacer en todas las maneras. Favor de comunicarse a la oficina del Secretario de la
Ciudad con 24 horas de anticipación para informarnos de sus necesidades y determinar
si alojamiento es realizable al 714-754-5225 o cityclerk@costamesaca.gov
The City of Costa Mesa thanks you in advance for taking all precautions to prevent
spreading the COVID-19 virus.
AGENDA –REGULAR MEETING – January 19, 2021 – PAGE 3
REGULAR CITY COUNCIL, COSTA MESA FINANCING AUTHORITY
BOARD, COSTA MESA PUBLIC FINANCING AUTHORITY BOARD,
COSTA MESA HOUSING AUTHORITY, AND SUCCESSOR AGENCY TO
THE REDEVELOPMENT AGENCY* MEETING
TUESDAY, JANUARY 19, 2021 – 6:00 P.M.
KATRINA FOLEY
Mayor
MANUEL CHAVEZ ANDREA MARR
Council Member Mayor Pro Tem
LOREN GAMEROS DON HARPER
Council Member Council Member
JEFFREY HARLAN ARLIS REYNOLDS
Council Member Council Member
City Attorney City Manager
Kimberly Hall Barlow Lori Ann Farrell Harrison
CALL TO ORDER
NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE
Led by Council Member Gameros
MOMENT OF SOLEMN EXPRESSION
[Per Council Policy 000-12, these presentations are made by community volunteers
stating their own views. The City Council disclaims any intent to endorse or sponsor the
views of any speaker.]
Pastor Jordan Hansen Newport Mesa Church
ROLL CALL
CITY ATTORNEY CLOSED SESSION REPORT
PRESENTATIONS:
1. Tribute to Remember and Honor the Lives Lost to COVID-19
PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA
Comments are limited to 3 minutes, or as otherwise directed.
AGENDA –REGULAR MEETING – January 19, 2021 – PAGE 4
COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS
Each council member is limited to four minutes. Additional comments will be heard at the
end of the meeting.
1. Council Member Chavez
2. Council Member Gameros
3. Council Member Harlan
4. Council Member Harper
5. Council Member Reynolds
6. Mayor Pro Tem Marr
7. Mayor Foley
REPORT – CITY MANAGER
REPORT – CITY ATTORNEY
CONSENT CALENDAR: (Items 1-12)
All matters listed under the Consent Calendar are considered to be routine and will be
acted upon in one motion. There will be no separate discussion of these items unless
members of the City Council, staff, or the public request specific items to be discussed
and/or removed from the Consent Calendar for discussion.
1. PROCEDURAL WAIVER: APPROVE THE READING BY TITLE ONLY OF ALL
ORDINANCES AND RESOLUTIONS
RECOMMENDATION:
City Council and Agency Board approve the reading by title only and waive full
reading of Ordinances and Resolutions.
2. READING FOLDER
Claims received by the City Clerk: Francisco Carrera, Roseanna Eichenbaum,
Shaen Del Fierro, Hilda Hammond, Chris Hardwick, Micael Hauck, Louis A.
Montalvo III, John Darel Price, Martha Shalhoub, Robert Daniel Soliz,
RECOMMENDATION:
City Council receive and file.
AGENDA –REGULAR MEETING – January 19, 2021 – PAGE 5
3. WARRANT RESOLUTION NO. 2652 – Finance Department
RECOMMENDATION:
City Council approve Warrant Resolution No. 2652 of the City Council of the City
of Costa Mesa, California, allowing certain claims and demands, including Payroll
Register Nos. 20-24 “A” for $4,814.90, 20-25 for $2,748,651.53, 20-25 “A” for
-$0.12, 20-26 for $2,609,150.06, 20-26 “A” for $16.80, and 21-01 for
$2,690,763.26; and City operating expenses for $4,578,145.61.
4. MINUTES - City Manager’s Office/City Clerk’s Division
RECOMMENDATION:
City Council Approve the Minutes of the Regular City Council meeting of November
10, 2020.
5. APPROVAL OF MAYOR’S APPOINTMENTS TO THE BOARDS OF THE
TRANSPORTATION CORRIDOR AGENCIES AND THE ORANGE COUNTY VECTOR
CONTROL DISTRICT - City Manager’s Office/City Clerks Division
RECOMMENDATION:
Staff recommends the City Council approve the following Mayor’s appointments:
1. Transportation Corridor Agencies (TCA): Council Member Arlis
Reynolds/Alternate-Council Member Loren Gameros.
2. Orange County Vector Control District (OCVCD): Mr. Bill Turpit, Costa Mesa
resident.
6. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA,
CALIFORNIA, RATIFYING REGULATION NO. 5 ISSUED BY THE CITY
MANAGER AS DIRECTOR OF EMERGENCY SERVICES TO SUSPEND
ENFORCEMENT OF CERTAIN PARKING REGULATIONS IN RESIDENTIAL
NEIGHBORHOODS - City Manager’s Office
RECOMMENDATION:
Staff recommends that the City Council:
Adopt Resolution No. 2021-xx ratifying Regulation No. 5 issued by the Director of
Emergency Services Temporarily Suspending Enforcement of Certain Parking
Restrictions in Residential Neighborhoods.
AGENDA –REGULAR MEETING – January 19, 2021 – PAGE 6
7. ADOPTION OF ORDINANCE NO. 2021-02 AMENDING CHAPTER II (CIVIL
CITATIONS) OF TITLE 1 (GENERAL PROVISIONS) RELATING TO THE
DEFINITIONS OF WORDS AND PHRASES DEFINED THEREIN
Development Services Department/Planning Division
RECOMMENDATION:
Staff recommends that the City Council:
1. Find that Ordinance No. 2021-02 is exempt from CEQA pursuant to CEQA
Guidelines Section 15061(b)(3) (general rule) because it can be seen with
certainty that there is no possibility that the proposed amendment to the CMMC
will have a significant effect on the environment.
2. Adopt by second reading Ordinance 2021-02 of the City Council of the City of
Costa Mesa, California, amending Chapter II (Civil Citations) of Title 1 of the
Costa Mesa Municipal Code.
8. ADOPT RESOLUTION APPROVING RECOGNIZED OBLIGATION PAYMENT
SCHEDULE FOR FY 2021-22 FOR THE PERIOD OF JULY 1, 2021 TO JUNE 30,
2022 – Finance Department
RECOMMENDATION:
Staff recommends that the City Council:
Adopt Successor Agency Resolution No. 2021-XX approving the Recognized
Obligation Payment Schedule for Fiscal Year 2021-22 for the period of July 1, 2021
to June 30, 2022, subject to submittal to and review by the Orange Countywide
Oversight Board (Oversight Board) and then the State of California, Department of
Finance (DOF). Further, the Finance Director, or her authorized designee, in
consultation with legal counsel, shall be authorized to request and complete meet
and confer session(s), if any, with the DOF and authorized to make augmentations,
modifications, additions or revisions as may be necessary or directed by DOF.
AGENDA –REGULAR MEETING – January 19, 2021 – PAGE 7
9. CITYWIDE ALLEY REHABILITATION PROJECT – CITY PROJECT NO. 20-20
Public Services Department/Engineering Division
RECOMMENDATION:
Staff recommends that the City Council:
1. Adopt plans, specifications, and working details for Plumer Street Alley (Alley No.
06), Wallace Avenue Alley (Alley No. 13), 17th Street Alley (Alley No. 55), Tustin
Avenue Alley (Alley No. 60), Rosemary Place Alley (Alley No. 105), and Costa
Mesa Street Alley (Alley No. 114) Improvement Project – City Project No. 20-20.
2. Approve Budget Adjustment in the amount of $315,000 from the undesignated
fund balance in Fund 416.
3. Accept the withdrawal of the bid submitted by LCR Earthwork & Engineering,
Corp, 3200 Guasti Road, Suite 100, Ontario, CA 91761.
4. Award a construction contract to Black Rock Construction Company, 929 Mariner
Street, Brea, CA 92821, In the amount of $976,000 (base bid plus additive bid).
5. Authorize an additional $59,00 as needed for construction change orders and for
construction engineering.
6. Authorize the City Manager and the City Clerk to execute the Public Works
Agreement (PWA), and authorize the City Manager to execute future contract
amendments within Council authorized limits.
10. LIONS PARK COMMUNITY CENTER AUDIO VISUAL PROJECT, CITY PROJECT
NO. 19-17 – Public Services Department/Engineering Division
RECOMMENDATION:
Staff recommends that the City Council:
1. Accept the work performed by EIDIM Group, Inc., for the subject project and
authorize the City Clerk to file the Notice of Completion.
2. Authorize the City Manager to release the Labor and Material Bond seven (7)
months after the filing date; release the Faithful Performance Bond at the
conclusion of the one-year warranty period; and release the retention monies 35
days after the Notice of Completion filing date.
AGENDA –REGULAR MEETING – January 19, 2021 – PAGE 8
11. POLICE DEPARTMENT UNIFORMS AND EQUIPMENT CONTRACT
Police Department
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve and authorize the City Manager to execute the service agreement and
any renewal amendments for an annual contract for equipment through the City
of Los Angeles Cooperative Agreement, Contract ID No. 59463, with Galls, LLC,
effective January 7, 2013 through January 31, 2021, with the option to renew for
two additional one year terms, contingent upon the duration of the City of Los
Angeles’s agreement with Galls, LLC. City of Costa Mesa agreement terms will
be February 1, 2021- January 31, 2023.
2. Approve and authorize the City Manager to execute the service agreement and
any renewal amendments for an annual contract for uniforms through the City of
Los Angeles Cooperative Agreement, Contract ID No. 59457, with Galls, LLC,
effective October 30, 2020 through November 20, 2021, with the option to renew
for one additional one year terms, contingent upon the duration of the City of Los
Angeles’s agreement with Galls, LLC. City of Costa Mesa agreement term will
be December 1, 2020- November 30, 2022.
12. UPDATE STATE OF CALIFORNIA, GOVERNOR’S OFFICE OF EMERGENCY
SERVICES (CAL OES) DESIGNATION OF APPLICANT’S AGENT RESOLUTION
Police Department
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve and adopt the State of California, Governor’s Office of Emergency
Services (Cal OES) Designation of Applicant’s Agent Resolution.
2. Authorize submittal of the approved Designation of Applicant’s Agent Resolution
Forms to the State.
PUBLIC HEARINGS: NONE
AGENDA –REGULAR MEETING – January 19, 2021 – PAGE 9
OLD BUSINESS:
1. FIRST READING OF ORDINANCE CHANGING APPOINTMENT PROCESS FOR
MEMBERS OF THE PARKS, ARTS AND COMMUNITY SERVICES COMMISSION
City Manager’s Office/City Clerks Division
RECOMMENDATION:
Staff recommends that the City Council:
1. Introduce for first reading, by title only, Ordinance No. 2021-xx of the City Council
of the City of Costa Mesa, California, amending Chapter III (Parks, Arts and
Community Services Commission) of Title 12 (Parks and Recreation) of the Costa
Mesa Municipal Code.
2. Consider changing the terms of the Parks, Arts and Community Services
commissioners whose terms are currently set to expire in 2023 to end upon
appointment of new commissioners by City Council.
3. Direct the City Clerk to post the special vacancy notices pursuant to GC
§54974(a), and to proceed with an extended recruitment to reflect district
appointments and the Mayors at large appointment.
NEW BUSINESS:
1. APPOINTMENTS TO THE PLANNING COMMISSION
City Manager’s Office/City Clerk’s Division
RECOMMENDATION:
Staff recommends that the City Council:
Appoint to the Planning Commission three (3) applicants to fill vacancies in Districts
1, 2, and 6 (4-year terms), and one (1) at large Mayor’s selection (2-year term).
Click here for public comments received on this item.
AGENDA –REGULAR MEETING – January 19, 2021 – PAGE 10
2. FISCAL YEAR 2019-20 INDEPENDENT FINANCIAL AUDIT OF THE COSTA
MESA HOUSING AUTHORITY; AND THE HOUSING SUCCESSOR ANNUAL
REPORT OF THE LOW AND MODERATE INCOME HOUSING ASSET FUND
UNDER SECTION 34176.1 OF THE DISSOLUTION LAW AND SECTION 34328
OF THE CALIFORNIA HOUSING AUTHORITIES LAW
Finance Department
RECOMMENDATION:
Staff recommends that the City Council and the Housing Authority receive and file
the following:
1. The Fiscal Year 2019-20 Independent Financial Audit of the Costa Mesa Housing
Authority, including the Low and Moderate Income Housing Asset Fund.
2. The Fiscal Year 2019-20 Housing Successor Annual Report prepared under the
California Health and Safety Code Section 34176.1 as the housing successor and
Section 34328 as a housing authority.
Click here for the staff presentation on this item.
3. RECEIVE AND FILE THE CITY’S AUDITED FINANCIAL REPORTS AND COSTA
MESA PUBLIC FINANCING AUTHORITY’S AUDITED FINANCIAL
STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2020
Finance Department
RECOMMENDATION:
1. Staff recommends that the City Council receive and file the following reports for
the fiscal year ended June 30, 2020:
a. Comprehensive Annual Financial Report (CAFR);
b. Air Quality Improvement Fund Compliance Report;
c. Audit Communication Letter;
d. Independent Accountant's Report on Agreed-Upon Procedures Applied to
Appropriation Limit Worksheets.
2. Staff recommends that the City Council and Costa Mesa Public Financing
Authority receive and file the Costa Mesa Public Financing Authority audited
financial statements for the fiscal year ended June 30, 2020.
Click here for the staff presentation on this item.
AGENDA –REGULAR MEETING – January 19, 2021 – PAGE 11
4. RECEIVE AND FILE THE COSTA MESA FINANCING AUTHORITY’S AUDITED
FINANCIAL STATEMENTS FOR FISCAL YEAR ENDED JUNE 30, 2020
Finance Department
RECOMMENDATION:
Staff recommends that the City Council and Costa Mesa Financing Authority receive
and file the Costa Mesa Financing Authority audited financial statements for the fiscal
year ended June 30, 2020.
Click here for the staff presentation on this item.
ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS,
AND SUGGESTIONS
ADJOURNMENT