HomeMy WebLinkAbout11 - CC-12 - Update State of California- CAL OES - 1/19/2021
CITY COUNCIL AGENDA REPORT
MEETING DATE: JANUARY 19, 2021 ITEM NUMBER: CC-12
SUBJECT: UPDATE STATE OF CALIFORNIA, GOVERNOR’S OFFICE OF
EMERGENCY SERVICES (CAL OES) DESIGNATION OF APPLICANT’S
AGENT RESOLUTIONS
DATE: JANUARY 4, 2021
FROM: POLICE DEPARTMENT
PRESENTATION BY: JASON DEMPSEY, EMERGENCY SERVICES ADMINISTRATOR
FOR FURTHER INFORMATION CONTACT: JASON DEMPSEY (714) 754-5333
RECOMMENDATION:
Staff recommends City Council:
1. Approve and adopt the State of California, Governor’s Office of Emergency
Services (Cal OES) Designation of Applicant’s Agent Resolutions (Attachments 1 &
2).
2. Authorize submittal of the approved Designation of Applicant’s Agent Resolution
Forms to the State.
BACKGROUND:
The Cal OES Designation of Applicant’s Agent Resolution (Cal OES Form 130)
designates the agents authorized to submit applications for the purpose of obtaining
federal financial assistance, under the Robert T. Stafford Disaster Relief and
Emergency Assistance Act, and/or state financial assistance under the California
Disaster Assistance Act. The designated agents are also authorized to act on Costa
Mesa’s behalf to provide to Cal OES all assurances and agreements related to such
financial assistance.
ANALYSIS:
A Designation of Applicant’s Agent Resolution for Non-State Agencies (Cal OES Form
130) is required of all applicants to be eligible to receive state funding. The Emergency
Management Performance Grant (EMPG) updated its requirement for a Designation of
Applicant’s Agent Resolution to be completed annually to every three years. The current
resolution is due to expire in February 2021. For 2021, EMPG program provided both a
2
Designation of Applicant’s Agent Resolution (Cal OES Form 130 – Attachment 1) that
will be used for all other grants and reimbursements from the State of California and an
updated resolution template that is specific for EMPG (Attachment 2). Both versions of
the Designation of Applicant’s Agent Resolution will be needed to maintain eligibility for
all state and federal emergency management and related grants.
ALTERNATIVES CONSIDERED:
The City Council may opt not to approve the Designation of Applicant’s Agent
Resolutions. This would make Costa Mesa ineligible for emergency management grants
and disaster recovery reimbursement from the State of California. It also would prevent
the City from utilizing funding from grants currently in use, such as the Emergency
Management Performance Grant (EMPG) and the Hazard Mitigation Program Grant
(HMPG).
FISCAL REVIEW:
No fiscal impact.
LEGAL REVIEW:
The City Attorney’s Office has reviewed and approved these documents as to form.
CITY COUNCIL GOALS & PRIORITIES:
This item supports City Council Goal 1, Keep our Community Safe.
CONCLUSION:
Staff recommends that the City Council to:
1. Approve and adopt the State of California, Governor’s Office of Emergency
Services (Cal OES) Designation of Applicant’s Agent Resolutions (Attachments 1 &
2).
2. Authorize submittal of the approved Designation of Applicant’s Agent Resolution
Forms to the State.
JASON DEMPSEY BRYAN GLASS
Emergency Services Administrator Chief of Police
3
CAROL MOLINA KIMBERLY HALL BARLOW
Director of Finance City Attorney
ATTACHMENTS: 1. Designation of Applicant’s Agent Resolution – Cal OES Form
130
2. Governing Body Resolution for EMPG
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES Cal OES ID No: ______________________
CAL OES 130
DESIGNATION OF SUBRECIPIENT’S AGENT RESOLUTION
Hazard Mitigation Grant Program and Pre-Disaster Mitigation Program
BE IT RESOLVED BY THE OF THE
(Governing Body) (Name of Applicant)
THAT , OR
(Title of Authorized Agent)
, OR
(Title of Authorized Agent)
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the , a public entity
(Name of Subrecipient)
established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency Service.
for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief
and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
THAT the ________________________________________________, a public entity established under the laws of the State of California,
(Name of Subrecipient)
hereby authorizes its agent(s) to provide to the California Governor’s Office of Emergency Service for all matters pertaining to such state
disaster assistance the assurances and agreements required.
Please check the appropriate box below:
This is a universal resolution and is effective for all open an d futures Disasters/Grants up to three (3) years following the date of approval
below.
This is a Disaster/Grant specific resolution and is effective for only Disaster/Grant name/number(s) ________________________
Passed and approved this day of , 20
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
CERTIFICATION
I, , duly appointed and of
(Name) (Title)
, do hereby certify that the above is a true and correct copy of a
(Name of Applicant)
Resolution passed and approved by the of the
(Governing Body) (Name of Applicant)
on the day of , 20 .
(Signature) (Title)
Cal OES 130 (Rev.03/278/17) Page 1
STATE OF CALIFORNIA
CALIFORNIA GOVERNORS OFFICE OF EMERGENCY SERVICE
CAL OES 130 - INSTRUCTIONS
Cal OES Form 130
Instructions
A new Designation of Applicant’s Agent Resolution is required if the previously submitt ed document is older than three (3)
years from the last date of Board/Council approval.
When completing the Cal OES Form 130, Subrecipients should fill in the blanks on page 1. The blanks are to be filled in as follows:
Resolution Section:
Governing Body: This is the individual or group responsible for appointing and approving the Authorized
Agents. Examples include: Board of Directors, City Council, Board of Supervisors, etc.
Name of Subrecipient: This is the official name of the non-profit, agency, city, county or special district that has applied for the grant.
Examples include: City of Sacramento; Sacramento County; or Los Angeles Unified School District.
Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency
Management Agency and the California Governor’s Office of Emergency Service regarding grants applied for by the subrecipient.
There are two ways of completing this section:
1. Titles Only: If the Governing Body so chooses, the titles of the Authorized Agents should be entered here, not their
names. This allows the document to remain valid if an Authorized Agent leaves the position and is replaced by another
individual. If “Titles Only” is the chosen method, this document must be accompanied by a cover letter naming the
Authorized Agents by name and title. This cover letter can be completed by any authorized person within the agency
(e.g.; City Clerk, the Authorized Agent, Secretary to the Director) and does not require the Governing Body’s
signature.
2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents should be listed. A
new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the
document or their title changes.
Governing Body Representative: These are the names and titles of the approving board members. Examples
include: Chairman of the Board, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents.
Certification Section:
Name and Title: This is the individual that was in attendance and recorded the Resolution creation and approval.
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot
be one of the designated Authorized Agents to eliminate “Self Certification.”
Cal OES 130 (Rev.03/28/17 Page 2
Governing Body Resolution
BE IT RESOLVED BY THE City Council
(Governing Body)
OF THE THAT
(Name of Applicant) , OR (Name or Title of Authorized Agent) , OR (Name or Title of Authorized Agent) , (Name or Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the named
Applicant, a public entity established under the laws of the State of
California, any actions necessary for the purpose of obtaining federal
financial assistance provided by the federal Department of Homeland
Security and subgranted through the State of California for the following
Grant Award:
(List Grant Year and Program)
Passed and approved this day of , 20
Certification
I, , duly appointed and
(Name)
Of the
(Title) (Governing Body)
do hereby certify that the above is a true and correct copy of a resolution
passed and approved by the
day of ,20
(Official Position)
(Signature) (Date)
City of Costa Mesa
City Manager
Director of Finance
Emergency Services Administrator
EMPG 2020, EMPG 2021, EMPG 2022
19th January 21
Brenda Green
City Clerk City of Costa Mesa
19th January 21
City Clerk
Attachment 2