HomeMy WebLinkAbout00 - - Agenda - 2/16/2021AGENDA –REGULAR MEETING – February 16, 2021 – PAGE 1
AGENDA
CITY OF COSTA MESA
REGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO
THE REDEVELOPMENT AGENCY* MEETING
*NOTE: ALL AGENCY MEMBERSHIPS ARE REFLECTED IN THE TITLE “COUNCIL MEMBER.”
TUESDAY, FEBRUARY 16, 2021
CITY COUNCIL CHAMBERS, 77 FAIR DRIVE
REGULAR MEETING 6:00 P.M.
In order to minimize the spread of COVID-19, Governor Newsom has issued Executive
Orders that temporarily suspend requirements of the Brown Act which allows Council
Members to attend City Council meetings remotely. Given the health risks associated
with COVID-19, the City Council Chambers will be closed to the public until further notice.
If you would like to participate in this meeting, you can participate via the following options:
1. Members of the public can view the City Council meetings live on COSTA MESA TV
(SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) AND ONLINE AT
youtube.com/costamesatv.
2. Zoom Webinar:
Please click the link below to join the webinar:
https://zoom.us/j/98376390419?pwd=dnpFelc5TnU4a3BKWVIyRVZMallZZz09
Or sign into Zoom.com and “Join a Meeting”
Enter Webinar ID: 983 7639 0419/ Password: 905283
If Zoom is not already installed on your computer, click “Download & Run
Zoom” on the launch page and press “Run” when prompted by your browser.
If Zoom has previously been installed on your computer, please allow a few
moments for the application to launch automatically.
Select “Join Audio via Computer.”
The virtual conference room will open. If you receive a message reading,
“Please wait for the host to start this meeting,” simply remain in the room until
the meeting begins.
During the Public Comment Period, use the “raise hand” function located in
the participants’ window and wait for city staff to announce your name
and unmute your line when it is your turn to speak. Comments are limited to 3
minutes, or as otherwise directed.
Participate via telephone: Call: 1 669 900 6833
Enter Webinar ID: 983 7639 0419/ Password: 905283
During the Public Comment Period, press *9 to add yourself to the queue and wait
for city staff to announce your name/phone number and press *6 to unmute your line
when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise
directed.
AGENDA –REGULAR MEETING – February 16, 2021 – PAGE 2
3. Members of the public who wish to make a comment on a specific agenda item, may
submit your comment via email to the City Clerk at cityclerk@costamesaca.gov.
Comments received by 1:00 p.m. on the date of the meeting will be provided to the
City Council, made available to the public, and will be part of the meeting record.
4. Please know that it is important for the City to allow public participation at this meeting.
If you are unable to participate in the meeting via the processes set forth above, please
contact the City Clerk at 714-754-5225 or cityclerk@costamesaca.gov and staff will
attempt to accommodate you. While the City does not expect there to be any changes
to the above process for participating in this meeting, if there is a change, the City will
post the information as soon as possible to the City’s website.
Please note that records submitted by the public will not be redacted in any way and will
be posted online as submitted, including any personal contact information.
All pictures, PowerPoints, and videos submitted for display at a public meeting must be
previously reviewed by staff to verify appropriateness for general audiences. No links to
YouTube videos or other streaming services will be accepted, a direct video file will need
to be emailed to staff prior to each meeting in order to minimize complications and to play
the video without delay. The video must be one of the following formats, .mp4, .mov or
.wmv. Only one file may be included per speaker for public comments. Please e-mail to
the City Clerk at cityclerk@costamesaca.gov NO LATER THAN 12:00 Noon on the date
of the meeting.
Note regarding agenda-related documents provided to a majority of the City Council after
distribution of the City Council agenda packet (GC §54957.5):
Any related documents provided to a majority of the City Council after distribution of the
City Council Agenda Packets will be made available for public inspection. Such
documents will be posted on the city’s website at www.costamesaca.gov or by clicking
here.
The City of Costa Mesa’s goal is to comply with the Americans with Disabilities Act (ADA)
in all respects. If, as an attendee or a participant at this meeting, you will need special
assistance beyond what is normally provided, we will attempt to accommodate you in
every reasonable manner. Please contact the City Clerk’s office 24 hours prior to the
meeting to inform us of your particular needs and to determine if accommodation is
feasible 714-754-5225 or at cityclerk@costamesaca.gov. El objetivo de la ciudad de
Costa Mesa es cumplir con la ley de Estadounidenses con Discapacidades (ADA) en
todos los aspectos. Si como asistente o participante en esta reunión, usted necesita
asistencia especial, más allá de lo que normalmente se proporciona, intentaremos de
complacer en todas las maneras. Favor de comunicarse a la oficina del Secretario de la
Ciudad con 24 horas de anticipación para informarnos de sus necesidades y determinar
si alojamiento es realizable al 714-754-5225 o cityclerk@costamesaca.gov
The City of Costa Mesa thanks you in advance for taking all precautions to prevent
spreading the COVID-19 virus.
AGENDA –REGULAR MEETING – February 16, 2021 – PAGE 3
REGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY* MEETING
TUESDAY, FEBRUARY 16, 2021 – 6:00 P.M.
KATRINA FOLEY
Mayor
MANUEL CHAVEZ ANDREA MARR
Council Member Mayor Pro Tem
LOREN GAMEROS DON HARPER
Council Member Council Member
JEFFREY HARLAN ARLIS REYNOLDS
Council Member Council Member
City Attorney City Manager
Kimberly Hall Barlow Lori Ann Farrell Harrison
CALL TO ORDER
NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE
Led by Council Member Harper
MOMENT OF SOLEMN EXPRESSION
[Per Council Policy 000-12, these presentations are made by community volunteers
stating their own views. The City Council disclaims any intent to endorse or sponsor the
views of any speaker.]
Ian Stevenson, Trellis
ROLL CALL
PRESENTATIONS:
1. Proclamation: Teen Dating Violence Awareness and Prevention Month
2. Homelessness Update
PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA
Comments are limited to 3 minutes, or as otherwise directed.
AGENDA –REGULAR MEETING – February 16, 2021 – PAGE 4
COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS
Each council member is limited to four minutes. Additional comments will be heard at the
end of the meeting.
1. Council Member Harlan
2. Council Member Harper
3. Council Member Reynolds
4. Council Member Chavez
5. Council Member Gameros
6. Mayor Pro Tem Marr
7. Mayor Foley
REPORT – CITY MANAGER
REPORT – CITY ATTORNEY
CONSENT CALENDAR: (Items 1-8)
All matters listed under the Consent Calendar are considered to be routine and will be
acted upon in one motion. There will be no separate discussion of these items unless
members of the City Council, staff, or the public request specific items to be discussed
and/or removed from the Consent Calendar for discussion.
1. PROCEDURAL WAIVER: APPROVE THE READING BY TITLE ONLY OF ALL
ORDINANCES AND RESOLUTIONS
RECOMMENDATION:
City Council and Agency Board approve the reading by title only and waive full
reading of Ordinances and Resolutions.
2. READING FOLDER
Claims received by the City Clerk: Tom Carson and Rena Dear
RECOMMENDATION:
City Council receive and file.
AGENDA –REGULAR MEETING – February 16, 2021 – PAGE 5
3. WARRANT RESOLUTION NO. 2654 – Finance Department
RECOMMENDATION:
City Council approve Warrant Resolution No. 2654 of the City Council of the City
of Costa Mesa, California, allowing certain claims and demands, including Payroll
Register Nos. 21-02 “A” for $4,327.20 and 21-03 for $2,473,287.64; and City
operating expenses for $353,772.40.
4. MINUTES - City Manager’s Office/City Clerk’s Division
RECOMMENDATION:
City Council approve the Minutes of the regular meetings of April 21, 2020 and
November 17, 2020, the Special Closed Session of January 12, 2021, and the Study
Session of January 12, 2021.
5. BEAR STREET IMPROVEMENT PROJECT (I-405 FREEWAY TO BAKER
STREET) – CITY PROJECT NO. 20-14
Public Services Department/Engineering Division
RECOMMENDATION:
Staff recommends that the City Council:
1. Accept the work performed by All American Asphalt, Inc., and authorize the City
Clerk to file the Notice of Completion.
2. Authorize the City Manager to release the Labor and Material Bond seven (7)
months after the filing date; release the Faithful Performance Bond at the
conclusion of the one-year warranty period; and release the retention monies 35
days after the Notice of Completion filing date.
6. AMENDMENT NO. 5 TO THE PROFESSIONAL SERVICES AGREEMENT WITH
INTERWEST CONSULTING GROUP, INC. FOR PROFESSIONAL
ENGINEERING SERVICES - Public Services Department/Transportation Services
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve proposed Amendment No. 5 to the Professional Services Agreement
(PSA) with Interwest Consulting Group Inc.,15140 Transistor Lane, Huntington
Beach, CA 92649, increasing the maximum compensation by $200,000, for
professional engineering services, for a total not-to-exceed amount of $884,000.
2. Authorize the City Manager and the City Clerk to execute the amendment and
future authorized amendments to the agreements.
AGENDA –REGULAR MEETING – February 16, 2021 – PAGE 6
7. I-405 IMPROVEMENT PROJECT - AMENDMENTS TO THE PROFESSIONAL
SERVICES AGREEMENTS FOR CONSTRUCTION SUPPORT AND TRAFFIC
ENGINEERING SERVICES - Public Services Department/Transportation Services
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve proposed Amendment No. 1 to the Professional Services Agreement
(PSA) with Interwest Consulting Group Inc., 15140 Transistor Lane, Huntington
Beach, CA 92649, increasing the maximum compensation by $150,000 for
construction support services, on an as-needed basis, for the I-405 Improvement
Project, for a total not-to-exceed amount of $350,000;
2. Approve proposed Amendment No. 4 to the Professional Services Agreement
with AGA Engineers, Inc., 211 E. Imperial Highway, Suite 208, Fullerton, CA
92835, increasing the maximum compensation by $25,000 for traffic engineering
services, on an as-needed basis, for the I-405 Improvement Project, for a total
not-to-exceed amount of $109,999; and
3. Authorize the City Manager and the City Clerk to execute the amendments and
future authorized amendments to the agreements.
8. SECOND READING TO AN ORDINANCE REPEALING URGENCY ORDINANCE
19-19 AND APPROVING CODE AMENDMENT CO-2020-04 AMENDING
PORTIONS OF TITLE 13 OF THE COSTA MESA MUNICIPAL CODE
PERTAINING TO ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY
DWELLING UNITS CONSISTENT WITH STATE LAW REQUIREMENTS
Development Services Department/Planning Division
RECOMMENDATION:
Staff recommends that the City Council:
Give second reading to and adopt Ordinance No. 2021-03 (Code Amendment CO-
2020-04) to be read by title only, repealing Urgency Ordinance 19-19 and amending
Municipal Code, Title 13, Article 2 pertaining to Accessory Dwelling Units (ADUs) and
Junior Accessory Dwelling Units (JADUs).
Click here to see the staff presentation on this item.
Click here to see public comments on this item.
AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE
CONSENT CALENDAR
----------------------------------- END OF CONSENT CALENDAR -----------------------------------
AGENDA –REGULAR MEETING – February 16, 2021 – PAGE 7
PUBLIC HEARINGS: NONE
OLD BUSINESS: NONE
NEW BUSINESS:
1. ADOPTION OF STRATEGIC PLAN GOALS AND SIX MONTH OBJECTIVES
City Manager’s Office
RECOMMENDATION:
Staff recommends that the City Council adopt the Three Year Strategic Plan Goals
and Six Month Strategic Objectives developed at the Strategic Planning Workshop
held on Friday, January 29, 2021. This plan will help enhance the City’s operations
in providing high quality core public services to the City’s residents, businesses and
tourists while continuing to address the myriad financial and workload impacts of the
ongoing COVID-19 pandemic.
Click here for the staff presentation on this item.
2. FISCAL YEAR 2020-2021 MID-YEAR BUDGET UPDATE AND ADJUSTMENTS
Finance Department
RECOMMENDATION:
The Finance Department is undergoing the mid-year budget review for Fiscal Year
2020-21 that began on July 1, 2020. Departments have requested adjustments to
their budgets to ensure there are sufficient appropriations for essential programs;
expend actual revenue that has been received or awarded in grants or restricted
funds; and, make minor adjustments to staffing to better address workload demands
and Council priorities.
1. Approve FY 2020-21 Budget Adjustments in the General Fund, Gas Tax Fund
and multiple Special Revenue and restricted Funds.
2. Approve FY 2020-21 Staffing Realignments in multiple Departments Citywide.
a. Approve Resolution No. 2021-xx, amending Resolution No. 17-14 to revise
the pay ranges for the Chief Plans Examiner classification and Network
Systems Administrator classification.
b. Approve Resolution No. 2021-xx, amending Resolution No. 17-18 to revise
the pay range for the Computer Operations/Networking Supervisor
classification.
c. Approve Resolution No. 2021-xx, amending Resolution No. 17-26 by
removing the Information Technology Manager classification from the Division
Manager unit and amending Resolution No. 17-27 by establishing the
AGENDA –REGULAR MEETING – February 16, 2021 – PAGE 8
Information Technology Manager classification in the Confidential
Management unit and establishing the pay range for said classification.
3. Authorize the City Manager, or her designee, to work with the City Attorney’s
Office to execute any and all documents necessary to acquire and finance a new
ladder truck for the Fire and Rescue Department approved in the FY 2020-21
Budget.
Click here for the staff presentation on this item.
ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS,
AND SUGGESTIONS
ADJOURNMENT