HomeMy WebLinkAbout08 - CC-6 - Adams Ave and Pinecreek Dr Intersection - 3/16/20211
CITY COUNCIL AGENDA REPORT
MEETING DATE: MARCH 16, 2021 ITEM NUMBER: CC-6
SUBJECT: ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
AND ADAMS AVENUE BICYCLE FACILITY PROJECT
DATE: FEBRUARY 22, 2021
FROM: PUBLIC SERVICES DEPARTMENT/TRANSPORTATION SERVICES
DIVISION
PRESENTATION BY: RAJA SETHURAMAN, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION
CONTACT:
JENNIFER ROSALES, TRANSPORTATION
SERVICES MANAGER, (714) 754-5343
RECOMMENDATION:
Staff recommends that the City Council:
1. Award a Professional Services Agreement (PSA) to KOA Corporation for the design
of the Adams Avenue and Pinecreek Drive Intersection Project (Federal Project No.
CML-5312(104)) in the amount of $110,787.03 (Attachment 1), in substantially the
form as attached and in such final form as approved by the City Attorney, and
authorize the City Manager and the City Clerk to execute the agreement and future
amendments to the agreement;
2. Award a Professional Services Agreement (PSA) to KOA Corporation for the design
of the Adams Avenue Bicycle Facility Project in the amount of $132,547 (Attachment
2), in substantially the form as attached and in such final form as approved by the City
Attorney, and authorize the City Manager and the City Clerk to execute the agreement
and future amendments to the agreement;
3. Approve the establishment of the Adams Avenue Bicycle Facility Project;
4. Approve a Cooperative Agreement between the City of Costa Mesa and the Orange
County Transportation Authority (OCTA) for the Adams Avenue and Pinecreek Drive
Intersection Project (Attachment 3), and authorize the City Manager and the City Clerk
to accept minor changes and execute the cooperative agreement and future
amendments to the agreement; and
5. Approve the funding agreement between the City of Costa Mesa and the Coast
Community College District for the Adams Avenue and Pinecreek Drive Intersection
Project and the Adams Avenue Bicycle Facility Project (Attachment 4).
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BACKGROUND:
Adams Avenue is classified as a Major Arterial on the City’s Master Plan of Streets and
Highways with proposed Class II bicycle lanes in the City’s Active Transportation Plan.
Adams Avenue is a six-lane, divided roadway (east-west) within the project limits between
Harbor Boulevard and Fairview Road. Average Daily Traffic (ADT) volumes on Adams
Avenue is approximately 30,000 vehicles per day with a posted speed limit of 45 miles
per hour.
The Adams Avenue and Pinecreek Drive Intersection Project will design pedestrian and
bicycle improvements at the intersection of Adams Avenue and Pinecreek Drive. The
intersection of Adams Avenue and Pinecreek Drive is a four-legged intersection with the
south leg providing access to Orange Coast College (OCC).
The Adams Avenue at Pinecreek Intersection Project will improve pedestrian and bicycle
mobility and access, benefiting over 25,000 students and staff at OCC. The project,
developed in consultation with OCC, includes the following:
Adding a crosswalk across Adams Avenue on the west leg of the intersection
Converting the northbound slip lane to a conventional right-turn-lane
Reconstructing the eastbound slip lane to slow right turning vehicular traffic
Constructing a wider sidewalk and trail along the west edge of the south leg of the
intersection
Providing a crosswalk across the eastbound right turn lane
Constructing a new bus turn-out at the far side of the intersection along Adams
Avenue, and
Traffic signal modifications at the intersection to accommodate these
improvements.
This project will improve slow turning vehicles and increase biking and walking
opportunities in the area. The City received a federal Bicycle Corridor Improvement
Program (BCIP) grant to design and construct these intersection improvements.
The Adams Avenue Bicycle Facility Project is a City funded capital improvement project
included in the City Council approved FY 20-21 CIP budget and was included in the
project description for the Adams Avenue at Pinecreek Intersection Project. Since this
subsection of this project includes Federal funding, staff will create a separate tracking
project number for the Adams Avenue Bicycle Facility Project budget. The Adams Avenue
Bicycle Facility Project will develop design plans for Class II bike lanes along Adams
Avenue from Harbor Boulevard to Fairview Road. This project also includes the
implementation of new streetlights along the frontage of OCC, on the south side of Adams
Avenue. The project will complement and tie into the Adams Avenue and Pinecreek Drive
Intersection Project.
The project scope for both projects includes a robust community engagement component
and reviews by the Bikeway and Walkability Committee.
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ANALYSIS:
On November 9, 2020, the City issued a Request for Proposals (RFP) for professional
engineering design services for two separate projects, the Adams Avenue and Pinecreek
Drive Intersection Project and the Adams Avenue Bicycle Facility Project. Five (5)
proposals were received to provide the engineering design services. Proposals were
reviewed for compliance with the City’s RFP, and consultants were evaluated based on
project understanding, depth of experience, technical expertise, and associated
evaluation criteria. After careful review of the proposals, staff finds KOA Corporation to
be well qualified to perform the requested engineering design services for both projects.
The proposal submitted by KOA Corporation represents a thorough understanding of the
project, complies with City requirements, and documents KOA Corporation’s technical
ability and experience with similar projects. The design fees proposed by KOA
Corporation were determined to be competitive and commensurate with the requested
services.
Staff recommends that the City Council award a PSA to KOA Corporation for the Adams
Avenue and Pinecreek Drive Intersection Project in the amount of $110,787.03, and for
the Adams Avenue Bicycle Facility Project in the amount of $132,547.00, and authorize
the City Manager and the City Clerk to execute both agreements and future authorized
changes and amendments to the agreements. In addition, staff requests City Council
approval of the Cooperative Agreement with OCTA for grant funding of the intersection
project as well as the funding agreement with the Coast Community College District for
both projects.
ALTERNATIVES CONSIDERED:
One alternative would be to not approve the two proposed Professional Services
Agreements and conduct the project using in-house resources. However, the volume of
work associated with the projects exceeds staff’s available resources and time. This will
also require the City to return the grant funding to OCTA.
FISCAL REVIEW:
The Adams Avenue at Pinecreek Drive Improvements Project is included in the FY 2020-
21 adopted budget.
LEGAL REVIEW:
The City Attorney’s Office has reviewed and approved this report as to form and prepared
the proposed Professional Services Agreements. In addition, the City Attorney’s Office
has reviewed the Orange County Transportation Authority Cooperative Agreement and
the Coast Community College District funding agreement and has approved them as to
form.
CITY COUNCIL GOALS & PRIORITIES:
This item supports the following City Council Goals:
3. Strengthen public safety and keep community safe.
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4. Maintain and enhance the City’s infrastructure, facilities, equipment and technology.
CONCLUSION:
Staff recommends that the City Council
1. Award a PSA to KOA Corporation for the design of the Adams Avenue and
Pinecreek Drive Intersection Project (Federal Project No. CML-5312(104)) in the
amount of $110,787.03, in substantially the form as attached and in such final form
as approved by the City Attorney, and authorize the City Manager and the City
Clerk to execute the agreement and future amendments to the agreement;
2. Award a PSA to KOA Corporation for the design of the Adams Avenue Bicycle
Facility Project in the amount of $132,547, in substantially the form as attached
and in such final form as approved by the City Attorney, and authorize the City
Manager and the City Clerk to execute the agreement and future amendments to
the agreement;
3. Approve the establishment of the Adams Avenue Bicycle Facility Project;
4. Approve a Cooperative Agreement between the City of Costa Mesa and the
Orange County Transportation Authority (OCTA) for the Adams Avenue and
Pinecreek Drive Intersection Project, and authorize the City Manager and the City
Clerk to accept minor changes and execute the cooperative agreement and future
amendments to the agreement; and
5. Approve the funding agreement between the City of Costa Mesa and the Coast
Community College District for the Adams Avenue and Pinecreek Drive
Intersection Project and the Adams Avenue Bicycle Facility Project.
JENNIFER ROSALES RAJA SETHURAMAN
Transportation Services Manager Public Services Director
CAROL MOLINA KIMBERLY HALL BARLOW
Finance Director City Attorney
ATTACHMENTS: 1.
2.
3.
4.
Proposed PSA - Adams Avenue and Pinecreek Drive Intersection Project
Proposed PSA- Adams Avenue Bicycle Facility Project
OCTA Cooperative Agreement
OCC Funding Agreement
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KOA Corporation
Adams Avenue Bicycle Facility Project
Rev. 05-2020
CITY OF COSTA MESA
PROFESSIONAL SERVICES AGREEMENT
WITH
KOA CORPORATION
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered
into this 16th day of March, 2021 (“Effective Date”), by and between the CITY OF COSTA MESA,
a municipal corporation (“City”), and KOA CORPORATION, a California corporation
(“Consultant”).
W I T N E S S E T H :
A. WHEREAS, City proposes to utilize the services of Consultant as an independent
contractor to provide engineering design services in connection with the Adams Avenue Bicycle
Facility Project, as more fully described herein; and
B. WHEREAS, Consultant represents that it has that degree of specialized expertise
contemplated within California Government Code section 37103, and holds all necessary licenses
to practice and perform the services herein contemplated; and
C. WHEREAS, City issued a Request for Proposals for Engineering Design Services
for Adams Avenue and Pinecreek Drive Intersection Project (“Project A”) and Adams Avenue
Bicycle Facility Project (“Project B”), dated November 9, 2020, incorporated by this reference as
if fully set forth herein (“RFP”); and
D. WHEREAS, Consultant submitted a response to the City’s RFP (“Consultant’s
Proposal”), attached hereto as Exhibit “A” and incorporated herein by this reference; and
E. WHEREAS, City and Consultant desire to contract for the specific services
described in Exhibit A (the “Project”) and desire to set forth their rights, duties and liabilities in
connection with the services to be performed; and
F. WHEREAS, no official or employee of City has a financial interest, within the
provisions of sections 1090-1092 of the California Government Code, in the subject matter of this
Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions
contained herein, the parties hereby agree as follows:
1.0. SERVICES PROVIDED BY CONSULTANT
1.1. Scope of Services. Consultant shall provide the professional services described
for Project B in accordance with the RFP and Consultant’s Proposal.
1.2. Professional Practices. All professional services to be provided by Consultant
pursuant to this Agreement shall be provided by personnel experienced in their respective fields
and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by
professional consultants in similar fields and circumstances in accordance with sound
Attachment 2
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Adams Avenue Bicycle Facility Project
Rev. 05-2020
professional practices. Consultant also warrants that it is familiar with all laws that may affect its
performance of this Agreement and shall advise City of any changes in any laws that may affect
Consultant’s performance of this Agreement.
1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to
the complete satisfaction of the City. Evaluations of the work will be done by the City Manager or
his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Consultant to review the quality of the work and resolve the
matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is
satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.
1.4. Warranty. Consultant warrants that it shall perform the services required by this
Agreement in compliance with all applicable Federal and California employment laws, including,
but not limited to, those laws related to minimum hours and wages; occupational health and
safety; fair employment and employment practices; workers’ compensation insurance and safety
in employment; and all other Federal, State and local laws and ordinances applicable to the
services required under this Agreement. Consultant shall indemnify and hold harmless City from
and against all claims, demands, payments, suits, actions, proceedings, and judgments of every
nature and description including attorneys’ fees and costs, presented, brought, or recovered
against City for, or on account of any liability under any of the above-mentioned laws, which may
be incurred by reason of Consultant’s performance under this Agreement.
1.5. Non-Discrimination. In performing this Agreement, Consultant shall not engage in,
nor permit its agents to engage in, discrimination in employment of persons because of their race,
religious creed, color, national origin, ancestry, physical disability, mental disability, medical
condition, genetic information, marital status, sex, gender, gender identity, gender expression,
age, sexual orientation, or military or veteran status, except as permitted pursuant to section
12940 of the Government Code.
1.6. Non-Exclusive Agreement. Consultant acknowledges that City may enter into
agreements with other consultants for services similar to the services that are subject to this
Agreement or may have its own employees perform services similar to those services
contemplated by this Agreement.
1.7. Delegation and Assignment. This is a personal service contract, and the duties
set forth herein shall not be delegated or assigned to any person or entity without the prior written
consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ
other personnel to perform services contemplated by this Agreement at Consultant’s sole cost
and expense.
1.8. Confidentiality. Employees of Consultant in the course of their duties may have
access to financial, accounting, statistical, and personnel data of private individuals and
employees of City. Consultant covenants that all data, documents, discussion, or other
information developed or received by Consultant or provided for performance of this Agreement
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KOA Corporation
Adams Avenue Bicycle Facility Project
Rev. 05-2020
are deemed confidential and shall not be disclosed by Consultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data shall be
returned to City upon the termination of this Agreement. Consultant’s covenant under this Section
shall survive the termination of this Agreement.
2.0. COMPENSATION AND BILLING
2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set
forth in Exhibit “B,” attached hereto and made a part of this Agreement by this reference (the “Fee
Schedule”). Consultant’s total compensation shall not exceed One Hundred Thirty-Two Thousand
Five Hundred Forty-Seven Dollars ($132,547.00).
2.2. Additional Services. Consultant shall not receive compensation for any services
provided outside the scope of services specified in the Consultant’s Proposal unless the City
Manager or designee, prior to Consultant performing the additional services, approves such
additional services in writing. It is specifically understood that oral requests and/or approvals of
such additional services or additional compensation shall be barred and are unenforceable.
2.3. Method of Billing. Consultant may submit invoices to the City for approval on a
progress basis, but no more often than two times a month. Said invoice shall be based on the
total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall
pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. Each
invoice shall describe in detail, the services performed, the date of performance, and the
associated time for completion. Any additional services approved and performed pursuant to this
Agreement shall be designated as “Additional Services” and shall identify the number of the
authorized change order, where applicable, on all invoices.
2.4. Records and Audits. Records of Consultant’s services relating to this Agreement
shall be maintained in accordance with generally recognized accounting principles and shall be
made available to City or its Project Manager for inspection and/or audit at mutually convenient
times from the Effective Date until three (3) years after termination of this Agreement.
3.0. TIME OF PERFORMANCE
3.1. Commencement and Completion of Work. Unless otherwise agreed to in writing
by the parties, the professional services to be performed pursuant to this Agreement shall
commence within five (5) days from the Effective Date of this Agreement. Failure to commence
work in a timely manner and/or diligently pursue work to completion may be grounds for
termination of this Agreement.
3.2. Excusable Delays. Neither party shall be responsible for delays or lack of
performance resulting from acts beyond the reasonable control of the party or parties. Such acts
shall include, but not be limited to, acts of God, fire, strikes, pandemics, material shortages,
compliance with laws or regulations, riots, acts of war, or any other conditions beyond the
reasonable control of a party (each, a “Force Majeure Event”). If a party experiences a Force
Majeure Event, the party shall, within five (5) days of the occurrence of the Force Majeure Event,
give written notice to the other party stating the nature of the Force Majeure Event, its anticipated
duration and any action being taken to avoid or minimize its effect. Any suspension of
performance shall be of no greater scope and of no longer duration than is reasonably required
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KOA Corporation
Adams Avenue Bicycle Facility Project
Rev. 05-2020
and the party experiencing the Force Majeure Event shall use best efforts without being obligated
to incur any material expenditure to remedy its inability to perform; provided, however, if the
suspension of performance continues for sixty (60) days after the date of the occurrence and such
failure to perform would constitute a material breach of this Agreement in the absence of such
Force Majeure Event, the parties shall meet and discuss in good faith any amendments to this
Agreement to permit the other party to exercise its rights under this Agreement. If the parties are
not able to agree on such amendments within thirty (30) days and if suspension of performance
continues, such other party may terminate this Agreement immediately by written notice to the
party experiencing the Force Majeure Event, in which case neither party shall have any liability to
the other except for those rights and liabilities that accrued prior to the date of termination.
4.0. TERM AND TERMINATION
4.1. Term. This Agreement shall commence on the Effective Date and continue for a
period of two (2) years, ending on March 15, 2023, unless previously terminated as provided
herein or as otherwise agreed to in writing by the parties. This Agreement may be extended by
two (2) additional one (1) year periods upon mutual written agreement of both parties.
4.2. Notice of Termination. The City reserves and has the right and privilege of
canceling, suspending or abandoning the execution of all or any part of the work contemplated
by this Agreement, with or without cause, at any time, by providing written notice to Consultant.
The termination of this Agreement shall be deemed effective upon receipt of the notice of
termination. In the event of such termination, Consultant shall immediately stop rendering services
under this Agreement unless directed otherwise by the City.
4.3. Compensation. In the event of termination, City shall pay Consultant for
reasonable costs incurred and professional services satisfactorily performed up to and including
the date of City’s written notice of termination. Compensation for work in progress shall be
prorated based on the percentage of work completed as of the effective date of termination in
accordance with the fees set forth herein. In ascertaining the professional services actually
rendered hereunder up to the effective date of termination of this Agreement, consideration shall
be given to both completed work and work in progress, to complete and incomplete drawings,
and to other documents pertaining to the services contemplated herein whether delivered to the
City or in the possession of the Consultant.
4.4. Documents. In the event of termination of this Agreement, all documents prepared
by Consultant in its performance of this Agreement including, but not limited to, finished or
unfinished design, development and construction documents, data studies, drawings, maps and
reports, shall be delivered to the City within ten (10) days of delivery of termination notice to
Consultant, at no cost to City. Any use of uncompleted documents without specific written
authorization from Consultant shall be at City’s sole risk and without liability or legal expense to
Consultant.
5.0. INSURANCE
5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and
keep in full force and effect during the life of this Agreement all of the following minimum scope
of insurance coverages with an insurance company admitted to do business in California, rated
“A,” Class X, or better in the most recent Best’s Key Insurance Rating Guide, and approved by
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KOA Corporation
Adams Avenue Bicycle Facility Project
Rev. 05-2020
City:
(a) Commercial general liability, including premises-operations,
products/completed operations, broad form property damage, blanket
contractual liability, independent contractors, personal injury or bodily injury
with a policy limit of not less than One Million Dollars ($1,000,000.00),
combined single limits, per occurrence. If such insurance contains a
general aggregate limit, it shall apply separately to this Agreement or shall
be twice the required occurrence limit.
(b) Business automobile liability for owned vehicles, hired, and non-owned
vehicles, with a policy limit of not less than One Million Dollars
($1,000,000.00), combined single limits, per occurrence for bodily injury
and property damage.
(c) Workers’ compensation insurance as required by the State of California.
Consultant agrees to waive, and to obtain endorsements from its workers’
compensation insurer waiving subrogation rights under its workers’
compensation insurance policy against the City, its officers, agents,
employees, and volunteers arising from work performed by Consultant for
the City and to require each of its subcontractors, if any, to do likewise
under their workers’ compensation insurance policies.
(d) Professional errors and omissions (“E&O”) liability insurance with policy
limits of not less than One Million Dollars ($1,000,000.00), combined single
limits, per occurrence and aggregate. Architects’ and engineers’ coverage
shall be endorsed to include contractual liability. If the policy is written as a
“claims made” policy, the retro date shall be prior to the start of the contract
work. Consultant shall obtain and maintain, said E&O liability insurance
during the life of this Agreement and for three years after completion of the
work hereunder.
5.2. Endorsements. The commercial general liability insurance policy and business
automobile liability policy shall contain or be endorsed to contain the following provisions:
(a) Additional insureds: “The City of Costa Mesa and its elected and appointed
boards, officers, officials, agents, employees, and volunteers are additional
insureds with respect to: liability arising out of activities performed by or on
behalf of the Consultant pursuant to its contract with the City; products and
completed operations of the Consultant; premises owned, occupied or
used by the Consultant; automobiles owned, leased, hired, or borrowed by
the Consultant.”
(b) Notice: “Said policy shall not terminate, be suspended, or voided, nor shall
it be cancelled, nor the coverage or limits reduced, until thirty (30) days
after written notice is given to City.”
(c) Other insurance: “The Consultant’s insurance coverage shall be primary
insurance as respects the City of Costa Mesa, its officers, officials, agents,
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KOA Corporation
Adams Avenue Bicycle Facility Project
Rev. 05-2020
employees, and volunteers. Any other insurance maintained by the City of
Costa Mesa shall be excess and not contributing with the insurance
provided by this policy.”
(d) Any failure to comply with the reporting provisions of the policies shall not
affect coverage provided to the City of Costa Mesa, its officers, officials,
agents, employees, and volunteers.
(e) The Consultant’s insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of
the insurer’s liability.
5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible
or self-insured retention to provide such coverage, the amount of such deductible or self-insured
retention shall be approved in advance by City. No policy of insurance issued as to which the City
is an additional insured shall contain a provision which requires that no insured except the named
insured can satisfy any such deductible or self-insured retention.
5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance
showing the insurance coverages and required endorsements described above, in a form and
content approved by City, prior to performing any services under this Agreement.
5.5. Non-Limiting. Nothing in this Section shall be construed as limiting in any way, the
indemnification provision contained in this Agreement, or the extent to which Consultant may be
held responsible for payments of damages to persons or property.
6.0. GENERAL PROVISIONS
6.1. Entire Agreement. This Agreement constitutes the entire agreement between the
parties with respect to any matter referenced herein and supersedes any and all other prior
writings and oral negotiations. This Agreement may be modified only in writing, and signed by the
parties in interest at the time of such modification. The terms of this Agreement shall prevail over
any inconsistent provision in any other contract document appurtenant hereto, including exhibits
to this Agreement.
6.2. Representatives. The City Manager or his or her designee shall be the
representative of City for purposes of this Agreement and may issue all consents, approvals,
directives and agreements on behalf of the City, called for by this Agreement, except as otherwise
expressly provided in this Agreement.
Consultant shall designate a representative for purposes of this Agreement who
shall be authorized to issue all consents, approvals, directives and agreements on behalf of
Consultant called for by this Agreement, except as otherwise expressly provided in this
Agreement.
6.3. Project Managers. City shall designate a Project Manager to work directly with
Consultant in the performance of this Agreement.
Consultant shall designate a Project Manager who shall represent it and be its
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KOA Corporation
Adams Avenue Bicycle Facility Project
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agent in all consultations with City during the term of this Agreement. Consultant or its Project
Manager shall attend and assist in all coordination meetings called by City.
6.4. Notices. Any notices, documents, correspondence or other communications
concerning this Agreement or the work hereunder may be provided by personal delivery or mail
and shall be addressed as set forth below. Such communication shall be deemed served or
delivered: (a) at the time of delivery if such communication is sent by personal delivery, and (b)
48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such
communication is sent through regular United States mail.
IF TO CONSULTANT: IF TO CITY:
KOA Corporation
2141 W. Orangewood Ave.
Orange, CA 92868
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Tel: (714) 573-0317 Tel: (714) 754-5359
Attn: Matt Stepien Attn: Ramin Nikoui
Courtesy copy to:
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Attn: Finance Dept. | Purchasing
6.5. Drug-Free Workplace Policy. Consultant shall provide a drug-free workplace by
complying with all provisions set forth in City’s Council Policy 100-5, attached hereto as Exhibit
“C” and incorporated herein by reference. Consultant’s failure to conform to the requirements set
forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall be
cause for immediate termination of this Agreement by City.
6.6. Attorneys’ Fees. In the event that litigation is brought by any party in connection
with this Agreement, the prevailing party shall be entitled to recover from the opposing party all
costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the
exercise of any of its rights or remedies hereunder or the enforcement of any of the terms,
conditions, or provisions hereof.
6.7. Governing Law. This Agreement shall be governed by and construed under the
laws of the State of California without giving effect to that body of laws pertaining to conflict of
laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto
agree that the sole and exclusive venue shall be a court of competent jurisdiction located in
Orange County, California.
6.8. Assignment. Consultant shall not voluntarily or by operation of law assign,
transfer, sublet or encumber all or any part of Consultant’s interest in this Agreement without
City’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall
be void and shall constitute a breach of this Agreement and cause for termination of this
Agreement. Regardless of City’s consent, no subletting or assignment shall release Consultant
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Adams Avenue Bicycle Facility Project
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of Consultant’s obligation to perform all other obligations to be performed by Consultant
hereunder for the term of this Agreement.
6.9. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify,
hold free and harmless the City, its elected officials, officers, agents and employees, at
Consultant’s sole expense, from and against any and all claims, actions, suits or other legal
proceedings brought against the City, its elected officials, officers, agents and employees arising
out of the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or
authorized subcontractors, in the performance of the work undertaken pursuant to this
Agreement. The defense obligation provided for hereunder shall apply without any advance
showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized
subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its
basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or
authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability
against the City, its elected officials, officers, agents and employees based upon negligence,
recklessness, or willful misconduct in the work performed by the Consultant, its employees, and/or
authorized subcontractors under this Agreement, whether or not the Consultant, its employees,
and/or authorized subcontractors are specifically named or otherwise asserted to be liable.
Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification
of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful
misconduct of the City. In no event shall the cost to defend charged to Consultant exceed
Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence,
in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy
or dissolution of the business, Consultant shall meet and confer with other parties regarding
unpaid defense costs. This provision shall supersede and replace all other indemnity provisions
contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force
and effect.
6.10. Independent Contractor. Consultant is and shall be acting at all times as an
independent contractor and not as an employee of City. Consultant shall have no power to incur
any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.
Neither City nor any of its agents shall have control over the conduct of Consultant or any of
Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time,
or in any manner, represent that it or any of its agents or employees are in any manner agents or
employees of City. Consultant shall secure, at its sole expense, and be responsible for any and
all payment of Income Tax, Social Security, State Disability Insurance Compensation,
Unemployment Compensation, and other payroll deductions for Consultant and its officers,
agents, and employees, and all business licenses, if any are required, in connection with the
services to be performed hereunder. Consultant shall indemnify and hold City harmless from any
and all taxes, assessments, penalties, and interest asserted against City by reason of the
independent contractor relationship created by this Agreement. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with the applicable
worker’s compensation laws. City shall have the right to offset against the amount of any fees due
to Consultant under this Agreement any amount due to City from Consultant as a result of
Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under
this paragraph.
6.11. PERS Eligibility Indemnification. In the event that Consultant or any employee,
agent, or subcontractor of Consultant providing services under this Agreement claims or is
9
KOA Corporation
Adams Avenue Bicycle Facility Project
Rev. 05-2020
determined by a court of competent jurisdiction or the California Public Employees Retirement
System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer
contributions for PERS benefits on behalf of Consultant or its employees, agents, or
subcontractors, as well as for the payment of any penalties and interest on such contributions,
which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or
ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors
providing service under this Agreement shall not qualify for or become entitled to, and hereby
agree to waive any claims to, any compensation, benefit, or any incident of employment by City,
including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to
any contribution to be paid by City for employer contribution and/or employee contributions for
PERS benefits.
6.12. Cooperation. In the event any claim or action is brought against City relating to
Consultant’s performance or services rendered under this Agreement, Consultant shall render
any reasonable assistance and cooperation which City might require.
6.13. Ownership of Documents. All findings, reports, documents, information and data
including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by
Consultant or any of its subcontractors in the course of performance of this Agreement, shall be
and remain the sole property of City. Consultant agrees that any such documents or information
shall not be made available to any individual or organization without the prior consent of City. Any
use of such documents for other projects not contemplated by this Agreement, and any use of
incomplete documents, shall be at the sole risk of City and without liability or legal exposure to
Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses,
and expenses, including attorneys’ fees, arising out of or resulting from City’s use of such
documents for other projects not contemplated by this Agreement or use of incomplete documents
furnished by Consultant. Consultant shall deliver to City any findings, reports, documents,
information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes
or any other Project related items as requested by City or its authorized representative, at no
additional cost to the City.
6.14. Public Records Act Disclosure. Consultant has been advised and is aware that
this Agreement and all reports, documents, information and data, including, but not limited to,
computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors,
pursuant to this Agreement and provided to City may be subject to public disclosure as required
by the California Public Records Act (California Government Code section 6250 et seq.).
Exceptions to public disclosure may be those documents or information that qualify as trade
secrets, as that term is defined in the California Government Code section 6254.7, and of which
Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all
information obtained by it that is designated as a trade secret. The City shall not, in any way, be
liable or responsible for the disclosure of any trade secret including, without limitation, those
records so marked if disclosure is deemed to be required by law or by order of the Court.
6.15. Conflict of Interest. Consultant and its officers, employees, associates and
subconsultants, if any, will comply with all conflict of interest statutes of the State of California
applicable to Consultant's services under this agreement, including, but not limited to, the Political
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KOA Corporation
Adams Avenue Bicycle Facility Project
Rev. 05-2020
Reform Act (Government Code sections 81000, et seq.) and Government Code section 1090.
During the term of this Agreement, Consultant and its officers, employees, associates and
subconsultants shall not, without the prior written approval of the City Representative, perform
work for another person or entity for whom Consultant is not currently performing work that would
require Consultant or one of its officers, employees, associates or subconsultants to abstain from
a decision under this Agreement pursuant to a conflict of interest statute.
6.16. Responsibility for Errors. Consultant shall be responsible for its work and results
under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation
as may be required by the City’s representative, regarding any services rendered under this
Agreement at no additional cost to City. In the event that an error or omission attributable to
Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design
drawings, estimates and other Consultant professional services necessary to rectify and correct
the matter to the sole satisfaction of City and to participate in any meeting required with regard to
the correction.
6.17. Prohibited Employment. Consultant will not employ any regular employee of City
while this Agreement is in effect.
6.18. Order of Precedence. In the event of an inconsistency in this Agreement and any
of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent
this Agreement incorporates by reference any provision of any document, such provision shall be
deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and
conditions of this Agreement and those of any such provision or provisions so incorporated by
reference, this Agreement shall govern over the document referenced.
6.19. Costs. Each party shall bear its own costs and fees incurred in the preparation
and negotiation of this Agreement and in the performance of its obligations hereunder except as
expressly provided herein.
6.20. Binding Effect. This Agreement binds and benefits the parties and their respective
permitted successors and assigns.
6.21. No Third Party Beneficiary Rights. This Agreement is entered into for the sole
benefit of City and Consultant and no other parties are intended to be direct or incidental
beneficiaries of this Agreement and no third party shall have any right in, under or to this
Agreement.
6.22. Headings. Paragraphs and subparagraph headings contained in this Agreement
are included solely for convenience and are not intended to modify, explain or to be a full or
accurate description of the content thereof and shall not in any way affect the meaning or
interpretation of this Agreement.
6.23. Construction. The parties have participated jointly in the negotiation and drafting
of this Agreement and have had an adequate opportunity to review each and every provision of
the Agreement and submit the same to counsel or other consultants for review and comment. In
the event an ambiguity or question of intent or interpretation arises with respect to this Agreement,
this Agreement shall be construed as if drafted jointly by the parties and in accordance with its
fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party
11
KOA Corporation
Adams Avenue Bicycle Facility Project
Rev. 05-2020
by virtue of the authorship of any of the provisions of this Agreement.
6.24. Amendments. Only a writing executed by the parties hereto or their respective
successors and assigns may amend this Agreement.
6.25. Waiver. The delay or failure of either party at any time to require performance or
compliance by the other of any of its obligations or agreements shall in no way be deemed a
waiver of those rights to require such performance or compliance. No waiver of any provision of
this Agreement shall be effective unless in writing and signed by a duly authorized representative
of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy
in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in
respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
6.26. Severability. If any provision of this Agreement is determined by a court of
competent jurisdiction to be unenforceable in any circumstance, such determination shall not
affect the validity or enforceability of the remaining terms and provisions hereof or of the offending
provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement,
based upon the substantial benefit of the bargain for any party, is materially impaired, which
determination made by the presiding court or arbitrator of competent jurisdiction shall be binding,
then both parties agree to substitute such provision(s) through good faith negotiations.
6.27. Counterparts and Electronic Signatures. This Agreement may be executed in one
or more counterparts, each of which shall be deemed an original. All counterparts shall be
construed together and shall constitute one agreement. Counterpart written signatures may be
transmitted by facsimile, email or other electronic means and have the same legal effect as if they
were original signatures.
6.28. Corporate Authority. The persons executing this Agreement on behalf of the
parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said
parties and that by doing so the parties hereto are formally bound to the provisions of this
Agreement.
[Signatures appear on following page.]
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KOA Corporation
Adams Avenue Bicycle Facility Project
Rev. 05-2020
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their respective authorized officers, as of the date first above written.
CONSULTANT
__________________________________ Date: __________________________
Signature
__________________________________
[Name and Title]
CITY OF COSTA MESA
__________________________________ Date: __________________________
Lori Ann Farrell Harrison
City Manager
ATTEST:
__________________________________
Brenda Green
City Clerk
APPROVED AS TO FORM:
__________________________________ Date: __________________________
Kimberly Hall Barlow
City Attorney
APPROVED AS TO INSURANCE:
__________________________________ Date: __________________________
Ruth Wang
Risk Management
13
KOA Corporation
Adams Avenue Bicycle Facility Project
Rev. 05-2020
APPROVED AS TO CONTENT:
__________________________________ Date: __________________________
Ramin Nikoui
Project Manager
DEPARTMENTAL APPROVAL:
__________________________________ Date: __________________________
Raja Sethuraman
Public Services Director
APPROVED AS TO PURCHASING:
__________________________________ Date: __________________________
Carol Molina
Finance Director
EXHIBIT A
CONSULTANT’S PROPOSAL
PROPOSAL FORENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT (“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
CITY OF COSTA MESA
DECEMBER 9, 2020
1
2141 W. Orangewood Avenue, Orange, CA 92868
T: (714) 573-0317 | F: (714) 573-9534 | www.koacorp.comMONTEREY PARK ORANGE ONTARIO SAN DIEGO LA QUINTA CULVER CITY
Dear Mr. Nikoui:
KOA Corporation (KOA) has established itself as one of the leaders in ATP
Projects – pedestrian and bicycle mobility - in Southern California. More
specifically and more importantly to the current RFP, KOA is currently
completing the ATP project on Adams Avenue between the Santa Ana River
and Royal Palm Drive in Costa Mesa, which will help during the design
and review phases of the project, since we know the City staff, issues and
procedures. This Costa Mesa and Adams-specific knowledge, combined with
KOA’s superior experience on ATP and intersection widening projects, makes
us a perfect fit for the design of the Adams/Pinecreek Intersection and Adams
Avenue Bicycle Facility Projects.
One of KOA’s discriminating factors is our desire to understand the project
issues at the proposal level, so that we can provide the most-appropriate
personnel and level of effort and so that surprises are eliminated or
significantly reduced during the design process. For this specific proposal, our
effort has included the following work.
• A thorough review of the RFP
• Gathering of existing right-of-way information from the Orange County
Surveyor’s office
• Detailed field reviews, focusing on pedestrian and bicycle safety, existing
constraints, and existing right-of-way
• Review of the pavement rehabilitation plans for this segment of Adams
from 2009
• Detailed evaluation of all existing curb ramps at Adams/Harbor and
Adams/Fairview for ADA-compliance
• Brief structural review of the effort to reconstruct the existing OCC sign
in the SW quadrant of S Street (OCC side of Pinecreek Drive), including
the cost to reconstruct
• Numerous discussions amongst the team to identify specific safety, ADA-
compliance, bicycle, and traffic issues
• Analysis of existing conditions, the proposed City concept for Project A,
and development of a potential concept-level alternative plan
As a result of the effort described above, we have identified a conceptual plan
for Project A and Project B which will result in improved safety and reduced
construction costs. The potential advantages of our concepts, which will
obviously need additional analysis, include the following:
• A lower design and construction cost, increasing the likelihood of the
project fitting within the grant budget
• Ensuring slower/safer right-turn speeds entering OCC from eastbound
Adams
• Eliminating the need for pedestrians to enter the roadway a second time
at the southwest corner, reducing the potential for conflict with high-
speed vehicles approaching the turn from eastbound Adams Avenue
TO
Mr. Ramin Nikoui
Assistant Engineer
City of Costa Mesa
Public Services Department
Transportation Services Division
4th Floor, City Hall
77 Fair Drive
Costa Mesa, CA 92628
FROM
Ms. Min Zhou, PE
CEO
mzhou@koacorp.com
T: (323) 260-4703
RFP
Engineering Design Services for
Adams Avenue and Pinecreek
Drive Intersection Project
(“Project A”) and
Adams Avenue Bicycle Facility
Project (“Project B”)
DATE
December 9, 2020
2
2141 W. Orangewood Avenue, Orange, CA 92868
T: (714) 573-0317 | F: (714) 573-9534 | www.koacorp.comMONTEREY PARK ORANGE ONTARIO SAN DIEGO LA QUINTA CULVER CITY
• Eliminating the short merging movement between eastbound right-turns and westbound left-turns on S Street
• Eliminating the need to reconstruct the vertical OCC marquee sign at the southwest corner (which is preliminarily
estimated to be at least $70k), while also avoiding shifting the sign further west on Adams and thereby making it
less visible to students
• Eliminating the potential for the relocated marquee’s digital sign board to interfere with the visibility of pedestrians
crossing the slip right-turn lane, especially at night
• Eliminating the visual distraction of motorists reading the sign while making the right turn on the slip ramp
• Aligning the south crosswalk to be more closely perpendicular with the Adams Avenue alignment through the
intersection, offering better sight lines to pedestrians
Ultimately, the success of this project will be based on paying attention to the design details. The experience of the KOA
project team, combined with our constructability reviews and proven QA/QC procedures, help to assure the City that
cost-effective solutions are developed and that the details of the project design are being closely scrutinized and double-
checked.
In addition to our efforts to understand the project at the proposal stage, KOA offers expertise and experience that
provide us with unparalleled discriminators in Southern California, as summarized below.
Safety. KOA will make safety the most important aspect of these two projects. As discussed throughout our proposal,
free right turns are rarely being designed in Southern California any longer, due to the potential vehicle/pedestrian
conflicts at crosswalks. Similarly for Project B, bicycle safety will be a primary issue in the design of the Class II bike lanes.
ATP Project Specialists. KOA is the leader in Southern California in designing ATP projects. As reflected in the related
experience section of this proposal, we specialize in these types of projects and are familiar with all of the nuances
involved during the design process.
Federal Project Expertise. As reflected in the related experience section of this proposal, KOA has extensive expertise in
preparing design documents for federally funded projects.
ADA Compliance. As a handicapped engineer, our Project Manager takes ADA compliance seriously. The KOA team
has designed over 200 curb ramps for the City of Long Beach over the last 3 years and hundreds more for other local
municipalities in Los Angeles and Orange Counties.
KOA has completed multiple ATP and intersection widening projects for the same agencies, which is a good indication
of past performance and confidence with KOA staff. The assembled team members have an average of over 20 years of
experience in their respective areas of expertise. In addition to their specific industry experience, the team has extensive
experience working together on many similar projects throughout Southern California. This experience will enable Costa
Mesa to have a quality end product that proceeds on-schedule, is designed within budget at a reasonable cost, and is
constructed without problems.
Sincerely,
KOA Corporation
Min Zhou, PE
CEO
3
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
SECTION 1 | PROJECT UNDERSTANDING
OVERVIEW
The City of Costa Mesa proposes to construct two bikeway projects (Projects A and B) on Adams Avenue between Harbor
Boulevard and Fairview Road. Project A will reconstruct the south side of the intersection of Pinecreek and Adams to
provide enhanced bicycle, pedestrian, and transit facilities, while Project B will bring dedicated bikeway access for the
entire segment between Harbor Boulevard and Fairview Road. Together, the two projects will serve to complement
the proposed bike lanes that KOA is currently designing on Adams Avenue to the west and the recently completed ATP
improvements on Fairview Road, northerly to Baker Avenue.
PROPOSAL EFFORT
One of KOA’s discriminating factors is our objective to have a comprehensive understanding of the project issues at
the proposal level, so that we can provide the most appropriate personnel and level of effort, and that surprises are
eliminated or minimized during the design process. For this specific proposal, our effort has included the following:
• A thorough review of the RFP
• Gathering of existing right-of-way information from the Orange County Surveyor’s office
• Detailed field reviews, focusing on pedestrian and bicycle safety, existing constraints, and existing right-of-way
• Reviewed the pavement rehabilitation plans for this segment of Adams from 2009
• Detailed evaluation of all existing curb ramps at Adams/Harbor and Adams/Fairview for ADA-compliance
• Brief structural review of effort to reconstruct the existing OCC sign in the SW quadrant of S Street, including the
construction cost to reconstruct
• Numerous discussions amongst the team to identify specific safety, ADA-compliance, and bicycle and traffic issues
• Development of potential concept-level alternative plan
KOA DISCRIMINATORS
SAFETY
KOA will make safety the most important aspect of these two projects. As discussed below, free right turns are rarely
being designed in Southern California any longer. due to the potential vehicle/pedestrian conflicts at crosswalks. Similarly
for Project B, bicycle safety will be a primary issue in the design of the Class II bike lanes.
ATP PROJECT SPECIALISTS
KOA is the leader in Southern California in designing ATP projects. As reflected in the related experience section of this
proposal, we specialize in these types of projects and are familiar with all of the nuances involved during the design process.
FEDERAL PROJECT EXPERTISE
As reflected in the related experience section of this proposal, KOA has extensive expertise in preparing design
documents for federally funded projects.
STRETCHING THE CITY’S CONSTRUCTION DOLLARS
One of KOA’s primary objectives on roadway projects is to stretch the City’s construction dollars. Specifically for Project
A, we have preliminarily identified a less-costly right-turn alternative for eastbound traffic to southbound S Street, which
in addition to eliminating the need to reconstruct the costly OCC sign in the SW quadrant, would also eliminate the need
to construct a bus turnout in the SE quadrant. For Project B, the bike lanes can be added without having to widen the
outside curbs.
PROVIDING REALISTIC CONSTRUCTION COSTS
One of the elements of the design of a project that KOA pays special attention to is the preparation of realistic
construction estimates. For Project A we have included a structural engineer to potentially prepare plans for the
reconstruction of the OCC sign and to provide a construction cost estimate. Our estimates are based on contractor
bids for similar recent construction projects supplemented by direct discussion with KOA’s construction personnel and
contractors. Additionally, we prepare a preliminary cost estimate at the early design stage to determine whether the
project is within the construction budget or if adjustments need to be made.
4
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
SECTION 1 | PROJECT UNDERSTANDING
ADA COMPLIANCE
As a handicapped engineer, our Project Manager takes ADA-compliance seriously. The KOA team has designed over
200 curb ramps for the City of Long Beach over the last 3 years and hundreds more for other local municipalities in Los
Angeles and Orange Counties.
DESIGN DISCUSSION
ADA COMPLIANCE (BOTH PROJECTS)
All curb ramps at the Pinecreek intersection, as well as at the Harbor and Fairview intersections, will need to be ADA-
compliant. As discussed above, our field review included detailed measurements of the various criteria for all of the
existing ramps. Only the southeast curb return at Fairview is non-compliant. At Pinecreek, we recognize that the
relocation/replacement of some traffic signal poles, pull boxes, and loop detectors will be required. The pedestrian access
route at Pinecreek is currently discontinuous between the southerly sidewalk west of Pinecreek and the raised island at
the southwest corner of the intersection.
UTILITY IMPACTS (PROJECT A)
There are several utility obstructions at the southwest and southeast corners of Adams/Pinecreek that will need to be
relocated, adjusted, and/or otherwise investigated for coordination with the proper utility company or agency. The
placement of utility lines and vaults/manholes/access covers, and conflicts with landscaping (trees), signal poles, light
poles, other utilities and infrastructure will be reviewed. Curb drains and several catch basins will need to be relocated to
the new curb face(s) at the southwest corner at Pinecreek.
TRAFFIC SIGNALS (BOTH PROJECTS)
Reconstructing the southwest/southeast corners at Pinecreek will require traffic signal modifications to redesign and
relocate traffic signal poles, realign signal heads to the new lane configurations, update push buttons and pedestrian
signal heads to ADA compliance, and reinstall loop detection. As shown in Exhibit 1, KOA staff conducted a preliminary
field walk of the corridor and noted that the pushbuttons at the northwest and northeast corners of the intersection
are also substandard and not in conformance with current Caltrans requirements. These pushbuttons must be replaced
with California Manual for Uniform Traffic Control Devices (CA MUTCD)-compliant pushbutton housings (APS will be
considered). complete with minimum 2” diameter buttons and informative pedestrian crossing placards.
BUS STOP RELOCATION (PROJECT A)
OCTA bus route 178 travels through Adams Avenue with an eastbound bus stop at Pinecreek/OCC (near-side). KOA will
work with the City in providing a design that relocates the eastbound near-side bus stop/bench at Pinecreek to the east
(far) side of the intersection, matching the lane realignments and bike lane, complete with a new bus turnout, OCTA-
compliant shelter, and bus schedule amenities to accommodate OCTA patrons. The existing bus shelter extends from the
back of walk to 32” toward the curb. Therefore, in order to provide a minimum of 4 feet of pedestrian clearance around
the new bus shelter at Adams/Pinecreek, the new sidewalk will need be designed to provide adequate clearance.
Exhibit 1 – Existing pullboxes, detector loops, and substandard pedestrian pushbutton at Adams/Pinecreek which will be relocated,
modified. or replaced as part of the reconstructed southwest corner
5
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
SECTION 1 | PROJECT UNDERSTANDING
STREET LIGHTING (PROJECT A)
With the exception of safety lighting at the Adams/Pinecreek traffic signal, there are currently no street lights on the
south side of Adams Avenue through the entire 2,800’ stretch of frontage along the OCC northerly campus property.
Therefore, as confirmed by the City, mid-block street lighting will need to be provided in the sidewalk on both Adams
and along the length of the eastbound right-turn slip lane. KOA will use AGI32 street lighting design software to calculate
photometrics, review illumination. and prepare street lighting and electrical plans to provide sufficient visibility for
drivers, pedestrians, and bicyclists.
ALTERNATIVES DISCUSSION (PROJECT A)
As stated earlier in this proposal, KOA makes a significant effort during the proposal stage to have a comprehensive
understanding of the project issues and to attempt to eliminate surprises during the design process. To that end, we
have prepared Exhibit 2 (see end of proposal), to provide the City with a potential concept-level plan of both projects
integrated as one over the existing baseline conditions:
As seen in Exhibit 2, an important design challenge to consider in order to accommodate new bike lanes on Adams
Avenue is the exclusive right-turn lane in the eastbound direction, shown in the City’s concept design. By standard
practice, the exclusive right-turn lane will require that the bike lane be aligned to the left-hand side of the right-turn
lane. The remaining travel lanes and left-turn lane would then be offset from their original alignment on approach
to the intersection, which will require some traffic signal modification design to ensure that proper vehicle detection
is maintained. Bicyclists queuing up in the new bike lanes at the traffic signal should also be given adequate signal
detection, which can be done by adding bicycle video detection zones, bike loops, or bicycle pushbuttons on the signal
poles or on new stub poles within reaching distance of the bike lane, if located curbside.
The inset detail shown on Exhibit 2 illustrates one proposed alternative approach for Project A’s eastbound right-turn lane.
For this alternative, the right-turn slip lane would be eliminated altogether, replaced with an exclusive right-turn lane and
a traditional crosswalk/sidewalk path at the southwest corner. There are several advantages to implementing this plan.
• Lowers the design and construction cost, increasing the likelihood of the project fitting within the grant budget
• Ensures slower/safer right-turn speeds entering OCC from eastbound Adams Avenue
• Eliminates the need for pedestrians to enter the roadway a second time at the southwest corner, reducing the
potential for conflict with high-speed vehicles approaching the turn from eastbound Adams Avenue
• Eliminates the short merging movement between eastbound right-turns and westbound left-turns
• Eliminates the need to reconstruct the vertical OCC marquee sign at the southwest corner (which is preliminarily
estimated to be at least $70k), while also avoiding shifting the sign further west on Adams Avenue and thereby
making it less visible to students (see Exhibit 3)
• Eliminates the potential for the relocated marquee’s digital sign board to interfere with the visibility of pedestrians
crossing the slip right-turn lane, especially at night
• Eliminates the visual distraction of motorists reading the sign while making the right turn on the slip ramp
• Avoids having to relocate electrical and communication pull boxes and conduit
• Aligns the south crosswalk to be more closely perpendicular with the Adams Avenue alignment through the
intersection, offering better sight lines to pedestrians
Absence of street lighting along the northerly OCC frontage (south side of Adams Avenue)
6
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
SECTION 1 | PROJECT UNDERSTANDING
Potential drawbacks of this alternative include:
• Reduction to traffic flow/level of service at the intersection for high right-
turn volumes in contrast to providing a free and channelized right-turn
lane
• The possibility that pedestrians might, over time, create a “desired
path” that cuts across the re-landscaped area if it is perceived that the
sidewalk path around the reduced radius is an impediment to the fastest
walking route. KOA will discuss design options with the City and consider
if perhaps a separate side path connecting the south/west sidewalk
routes on Adams and S Street would be warranted in conjunction with a
traditional right-turn configuration at the corner.
In addition to time and cost savings during design, the City can take a number
of actions for additional savings during construction.
• Traffic signal materials currently have a procurement lead time of 6 to 8
months. Any traffic signal standard equipment such as poles, mast arms,
vehicle/ped heads, etc. can be purchased by the City ahead of time and
provide the equipment for the Contractor. Alternatively, the City could
issue the Contractor a preliminary NTP so that materials can be ordered
as soon as possible prior to the actual construction start date.
• Work with KOA to select a design and construction method to reduce work/time, such as keeping existing curb and
gutter in place as much as possible, particularly along Adams Avenue outside of the Pinecreek intersection
• Reuse existing trees and boxes within the existing median area (adjust at station) to the extent possible
• Adjust the design to accommodate existing traffic signal poles, signal heads, pullboxes, conduit, mast arm, and
pushbutton equipment as much as possible
• Reduce median landscaping area/material costs as much as possible by maintaining the minimum allowable travel
widths acceptable by the City of Costa Mesa (e.g., would require foregoing the possibility of adding buffered
striping to the bike lanes)
• Utilizing energy-saving LED lamps and luminaire heads for the street lights
ALTERNATIVES DISCUSSION (PROJECT B)
Project B will add a Class II bikeway (on-street marked bicycle lanes) on Adams Avenue, closing the gap on the Adams
Bike Lane between Harbor and Fairview and enhancing bike mobility on Adams. Project B would also improve bike
connections further west to where it connects to the Santa Ana River Trail and to the City of Huntington Beach’s Class II
bikeway along Adams. Other important connection points to future facilities include the Class I OCC West Bicycle Trail
connecting Adams Avenue to Merrimac Way to the south, and the Class III bike boulevard on Peterson Place which will
facilitate bike travel between Adams and Mesa Verde East.
The main design constraint to implementing Project B is the limited curb-to-curb width of the roadway and the width
of the traveled way between the existing raised landscaped median and the outside curbs. Adding bike lanes to this
segment of Adams Avenue will require changing the existing three-lane per direction traveled-way width from 35 feet,
typically, to a minimum of 39 feet wide. Instead of widening the street (a costly alternative), the median width can be
reduced along various stretches of the 3,600’ segment on Adams.
The proposed design will involve the following:
• Reconstructing the raised median curb
• Removing interfering existing landscape and hardscape, including some mature trees
• Adjusting irrigation and utility cover access
Exhibit 3 – Existing digital marquee &
electrical/communications equipment
impacted by the design
7
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
SECTION 1 | PROJECT UNDERSTANDING
• Adding bike lane guide signage at regular intervals in each direction
• Re-striping the westbound and eastbound lanes to maintain three lanes of travel in addition to the new bike lanes
On the north side of Adams Avenue, just east of Pinecreek Drive, there is also an existing on-street parking lane which
KOA will maintain. Our conceptual-level plan would permit the on-street parking lane to remain by marking the bike lane
between the parking and outside (#3) travel lane. Where there exists a raised “porkchop” island for pedestrian refuge at
the intersection, the bike lane will be located between the island curb and the outer travel lane (see Exhibit 4).
The two signalized intersections at the ends of the corridor (Adams at Harbor Boulevard and Adams at Fairview Drive)
present important design challenges that must also be considered in order to accommodate the new bike lanes. The
exclusive right-turn lanes at each intersection will require that the bike lanes be channelized and aligned to the left-
hand side of the right-turn lane. The remaining travel lanes and left-turn lane will then be offset from their original
alignment on approach to each intersection, which will require some traffic signal modification design to ensure that
proper vehicle detection is maintained. Bicyclists queuing up in the new bike lanes at the traffic signals will also need to
be given adequate signal detection, which can be done by adding bicycle video detection zones, bike loops, or bicycle
pushbuttons on the signal poles or on new stub poles within reaching distance of the bike lane, if located curbside.
We are therefore assuming that no outside curb and gutter will be moved for the project length. However, the entire
remaining roadway area in between the north and south outside curbs on Adams Avenue between Harbor Boulevard
and Fairview Avenue will be modified in some way. This will primarily involve median trimming along the corridor, which
will impact some of the existing tree wells in the median; narrowing and realigning the travel lanes; and providing traffic
signal modifications at the three signalized intersections. Project B will tie into Project A at the intersection of Adams/
Pinecreek,
Exhibit 4 – Intersection of Adams Avenue & Fairview: Center median to be reduced, and location of new bike lane (beginning and
end) at the crosswalk adjacent to the existing porkchop islands
8
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
SECTION 2 | WORK PLAN
This section constitutes a refinement to the Scope of Work presented in the RFP. KOA commits to carrying out the tasks
and producing the deliverables outlined by the City, through the means and methods discussed below.
PHASE 0: PROJECT APPROACH, PROJECT MANAGEMENT & ADMINISTRATION
KOA will supervise, coordinate, and monitor the work on a continuous basis in conformance with the City of Costa Mesa’s
requirements. KOA will coordinate between City staff, subconsultants, Orange Coast College (OCC), Southern California
Edison (SCE), and other affected agencies and utility companies. KOA will prepare meeting agendas and minutes for every
meeting and provide progress reports, invoices, and the schedule updates as needed. Once the contract has been signed,
Mr. Matt Stepien, PE, the KOA Project Manager, will organize an initial meeting with the City of Costa Mesa to kick-start
the project, along with key staff from our team. The meeting will serve to ensure the design team and City staff have a
mutual understanding of tasks to be completed, the schedule of work, and any other logistics that need to be discussed.
We are proposing numerous virtual progress meetings with the City throughout the course of the project. The meetings
will serve to update the City of the project progress and discuss issues. Matt will work closely with the City, design
staff, and subconsultants to uphold the project schedule and budget. He will also conduct internal project meetings
and maintain open lines of communication with all staff involved to advance the project. Matt will serve as the point of
contact and liaison between the City’s Project Manager and stakeholders.
In addition to obtaining environmental clearance, the City must obtain right-of-way certification and Authorization
to Proceed with Construction. These efforts can be cumbersome, requiring coordination between the Caltrans Local
Assistance Engineer (DLAE) and our environmental subconsultant, ECORP, who will be preparing the required studies, as
needed. Grant management to comply with OCTA’s BCI program and Caltrans may be provided as an optional task in this
scope of work. KOA will maintain a log of deliverables and discussions to obtain environmental clearance.
Deliverables
• Agenda & Minutes
• Project Progress Reports
• Invoices
• Updated Project Schedules
• Grant Log (Optional)
PHASE 1: TOPO SURVEY, UTILITY RESEARCH, PROJECT DATA COLLECTION
RESEARCH AND UTILITY COORDINATION
KOA will begin the project by requesting from the City record drawings and documents relevant to the project site(s).
In addition to the street improvement and traffic signal plans already provided by the City during the proposal phase,
other record drawings and documents could include, but are not limited to studies, reports, topographic maps, centerline
ties, corner records, or other as-built plans. KOA will send utility notification requests and compile any/all underground
and above ground utilities in a separate digital file. This file will be referenced into all relevant design plans and clearly
labeled to identify utility type, size, owner, etc. This will allow us to identify any potential impacts and modify the design
as necessary. Utility notification responses will be logged in a Microsoft Excel file.
SURVEY
Huitt-Zollars will research at the City of Costa Mesa and County of Orange Department of Public Works for survey record
information and will calculate a “record” centerline alignment to be used for the initial centerline monument recovery
survey. Huitt-Zollars will then calculate the centerline alignment based on the location of those found monuments and
ties. The basis of bearings for the project will be based on recorded subdivision mapping in the area. The vertical datum
will be based on the County of Orange Department of Public Works. Work will include level run and horizontal control.
9
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
SECTION 2 | WORK PLAN
Project A - Huitt-Zollars will provide the field work
described below.
• Topo and cross-sections to 10’ beyond existing
back of walk in SW quadrant of S Street/Adams
intersection, from CL S Street to 450’ west
• Topo and cross-sections to 20’ beyond existing
back of walk in SE quadrant of S Street/Adams
intersection, from CL S to 260’ east
• Topo and cross-sections on S Street from southerly
curb on Adams to 350’ south – 10’ behind existing
westerly curb to easterly back of walk
• Curb ramp survey of the 2 northerly ramps on
Pinecreek
Project B – Huitt-Zollars will provide the field work
described below.
• Topo and 50’ sections on Adams Street (3,800 feet)
from CL Harbor to CL Fairview – curb to curb except
as noted below
• Curb ramp survey of the SE ramp at Fairview
• Porkchop islands on west side of Fairview
Deliverables
• Utility Notification Log and Responses
• Survey Base Map
• Right of Way Boundaries
PHASE 2A: PRELIMINARY DESIGN AND COMMUNITY OUTREACH
SITE INVESTIGATION/EVALUATION
KOA will conduct comprehensive site investigations with detailed photo logs for design and pre-construction reference.
Design staff will walk the entire project area to investigate site conditions, drainage, needed modifications to median and
sidewalk areas, PCC improvements, non-ADA compliant improvements, verify utility locations and project constraints,
and note other typical and non-typical features. At signalized intersections, KOA will obtain the City’s signal as-builts and
verify traffic signal equipment. KOA will update the base plan and/or revise the project concepts and designs as needed
throughout the project to reflect the verified conditions. Our proposal includes a field walk with City staff.
ALTERNATIVES ASSESSMENT
An important step in the preliminary/conceptual design phase will be to provide the project team, community, and
stakeholders an opportunity to give feedback to refine our design. For Project A and Project B, we propose to develop
a total of two designs, showing the proposed improvements and typical cross sections. We have provided a conceptual
plan sample of one possible alternative for the combined projects in our Project Understanding section. We will also
develop plant palettes at this stage for the reconstructed center median islands, as well as options for street lighting on
the south side of Adams Avenue for Project A only. Our goal for this task is to (1) clearly highlight the project’s design
features; (2) identify the associated opportunities and constraints throughout the corridor; and (3) prepare a preliminary
improvement plan that is cost-effective within the grant budget, while minimizing right-of-way impacts and impacts
to OCC improvements. While meeting funding constraints and project goals, we will meet with the City to discuss the
alternatives and the plan of action for producing one final concept design for public outreach.
PUBLIC OUTREACH
Public outreach will be vital in garnering support and receiving input on the proposed project design, considering the
diverse communities and stakeholders that use the corridor for their everyday needs. KOA staff will conduct in-person/
virtual meetings as follows: one (1) Bikeway and Walkability Committee (BWC) meeting to present the preliminary plans
for committee member input; two (2) public workshops to identify public consensus and finalize the preferred project
design; and one (1) City Council meeting. KOA will leverage our experience with the westerly Adams Avenue bikeway
project and use our local knowledge and understanding of the subject project site’s opportunities and constraints.
We will utilize our local knowledge to highlight project intent and benefits to the community. KOA will provide clear,
10
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
SECTION 2 | WORK PLAN
attractive, and informative display boards along with a PowerPoint presentation for each meeting to display each
concept. The displays will include one color rendering, cross-sections, and a conceptual plan of the project corridor.
Throughout this process, the KOA project team will collect feedback from all meetings provided by stakeholders. KOA
staff will then compile the input received and a Community Feedback Memorandum will be prepared and submitted to
the City for discussion on design directives. Feedback from the first outreach meeting will be discussed with the City to
refine the concept and move forward with the final design stage.
Deliverables
• Alternative Concept Plans
• Outreach Materials, Presentation, and Feedback Memorandum
• Preferred Alternative (30% Design)
PHASE 2B: ENVIRONMENTAL ANALYSIS & APPROVAL
ENVIRONMENTAL CLEARANCE
ECORP will prepare the PES form for the proposed project in accordance with the Local Assistance Procedures Manual
(LAPM). The PES form will be used to consult with Caltrans/FHWA to determine the appropriate NEPA document for the
project (in this case a CE has been assumed). In accordance with the procedures of Caltrans LAPM Chapter 6 and Chapter
7, KOA will complete this form for Caltrans’ review in determining if more in-depth environmental studies are required.
It should be noted that obtaining environmental clearance is one step of the grant process to obtain Authorization to
Proceed with Construction (also known as E76). Based on initial review, it is assumed that any potentially significant
impacts will be able to be mitigated below the level of significance. While it is not known yet what environmental impacts
the project will cause, we anticipate that the project will result in minimal impacts and would therefore fall into CE/
CE categorization per NEPA/CEQA provisions. The KOA team shall ensure that the PS&E checklist, design deliverables,
and environmental clearance forms for Project A comply with all requirements for the successful implementation of a
federally-funded project. Grant management services are not included in our scope of work.
Deliverables
• Preliminary Environmental Study (PES) Form
• Approved Categorical Exemption/Categorical Exclusion Determination Form
KOA Community Workshop #1 – Adams Avenue Bicycle Trail Project from West City Limits to Royal Palm
11
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
SECTION 2 | WORK PLAN
PHASE 3: FINAL PLANS, SPECIFICATIONS AND ESTIMATES (PS&E)
The KOA team will prepare a quality PS&E package at the 65%, 90%, and Final submittal stages of the project. Based on
our understanding of the RFP and the improvements, below is a list of anticipated plans.
• Title sheet
• General notes
• Typical sections, details, and
notes
• Demolition
• Street improvements
• Drainage
• Landscape and Irrigation
• Street lighting (Project B only)
• Traffic Signal Modification
(Project A only)
• Signing and Striping
HYDROLOGY/HYDRAULIC ANALYSIS
Since only minor amounts of additional impervious area will be added for the projects, we have not included any
hydrologic or hydraulic analyses. Any impacted catch basins or storm drain laterals will be replaced in-kind.
WATER QUALITY MANAGEMENT PLAN
The KOA team will work with the City in meeting low impact development (LID) requirements and prepare a Water
Quality Management Plan (WQMP). KOA will identify the required best management practices (BMPs) per site conditions.
STREET IMPROVEMENTS
Once the City has approved KOA’s concept plans, we will develop improvement plans and details to encompass all
aspects of the design. Our focus will be to provide Class 2 bikeways on Adams Avenue, safe multi-modal connectivity
along the corridor at Pinecreek Drive, along with conformance with ADA requirements, and median modifications. The
street improvement plans will be 1”=40’ scale and contain the necessary vertical profile, horizontal control, construction
notes, and applicable details. Details for non-compliant curb ramps will be prepared at 5-scale.
DRAINAGE
As a result of the curb and gutter reconstruction at Pinecreek, we anticipate there will be impacts to two of the existing
catch basins adjacent to that intersection. KOA will prepare drainage plans at 1”=20’ scale in accordance for both
impacted catch basins. The laterals will also need to be partially reconstructed and/or modified as necessary to provide
connectivity to the storm drain main line.
STREET LIGHTING (PROJECT B ONLY)
The RFP has identified the need to install new street lighting along the south side of Adams Avenue. Once the Project
A concept has been approved, we will prepare street light illumination and uniformity calculations using AGI32 lighting
design software. We will review the placement/location of each street light to confirm there is no visible conflict with
existing improvements and/or utilities, as well as proposed improvements (such as future relocated OCC digital marquee
sign board). Pedestals and lights will be designed for installation per the Greenbook (SPPWC) and City of Costa Mesa
standard drawings and specifications. KOA will also coordinate with Southern California Edison (SCE) and propose for SCE
designers to utilize our plan to identify service points of connection. The street lighting/electrical plans will be produced
at a 1”=40’ scale. Upon request, KOA will provide the light illumination and uniformity calculations.
TRAFFIC SIGNAL (PROJECT A ONLY)
As part of Project A, KOA will prepare a traffic signal modification plan for the intersection of Adams Avenue at Pinecreek
Drive. The signals will be designed to comply with current Caltrans and CA MUTCD standards and will ensure the proper
design of all signal poles, mast arms, vehicle heads (primary signal faces), pedestrian indications, and pushbuttons.
(Optional) Since no traffic signal modification plan was identified in the scope of work for Project B, we are including
this work as an optional task. However, as discussed above, Project B may require traffic signal modification at the
intersections of Adams/Harbor and Adams/Fairview, in order to accommodate bicycle and pedestrian improvements.
LANDSCAPE/IRRIGATION
CSI will build upon the approved concepts and develop comprehensive construction plans for landscape and irrigation,
both within modified/reconstructed median island areas (Project B) and landscaped areas at the intersection of Adams
12
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
SECTION 2 | WORK PLAN
Avenue & Pinecreek Drive (Project A). The assumption relative to Project B is that the median will be trimmed and that we
are including the design to beautify the medians by totally replacing the sparse and inconsistent landscaping within the
medians.
BUS STOP FURNITURE/SITE AMENITIES
We have assumed that the only decorative street furniture for this project will be at bus stops and that proposed
amenities will match existing bus amenities along the project reach.
SIGNING & STRIPING
We will utilize the California Highway Design Manual (HDM), California MUTCD, and local Costa Mesa standards to
provide an acceptable alignment throughout the project corridor. Signing and striping plans will be prepared for the new
roadway alignment, bicycle facilities, and pedestrian facilities as needed. The plans will show the location of all proposed
traffic signs, stripes and markings, and the proper location of all affected existing signs and markings.
STRUCTURAL (OPTIONAL)
DSC Engineering will research available as-built documentation for the existing OCC monument sign and perform a site visit
to verify its layout and measurements. DSC Engineering will prepare drawings for the reconstruction of the sign, including
the foundations and the vertical above-ground elements to mimic the existing sign construction. Attachments for the digital
and graphic signage will be included. Re-routing of existing conduit and relocation of the existing pull-boxes will also be
shown on the plans. A structural analysis will be completed for all structural concrete members and attachments based on the
2019 California Building Code including provisions for both seismic and wind loading on the monument sign. The structural
analysis and plans will be stamped and signed by a California Registered Structural Engineer. DSC Engineering will include
coordination with the Division of State Architect as required for review and approval of work on the public OCC campus.
SPECIFICATIONS & ESTIMATES
KOA will provide the City with technical specifications and a probable cost of construction concurrent with each
submittal phase (65%, 90%, & Final PS&E). KOA will obtain the City’s boilerplate specifications and append the technical
specifications in Microsoft Word format. The engineer’s estimate will be completed using Microsoft Excel. The cost will
display anticipated bid items, quantity of material, and unit cost for each item. Prices will reflect anticipated construction
year cost unless directed otherwise. We understand the special provisions will serve as a supplement to the Standard
Specifications for Public Works Construction (SSPWC) and Caltrans Standard Specifications, latest edition.
POST CONSTRUCTION MONUMENT PERPETUATION:
Pursuant to Section 8771(b) of the Land Surveyor’s Act relating to the preservation of monuments, Huitt-Zollars will re-set
those centerline monuments which were disturbed or destroyed by the construction project based on the construction
ties as shown on the Pre Construction Corner Records prepared for this project and will also set additional centerline ties
if required. Huitt-Zollars will then prepare, process and file “Post-Construction” Corner Records. This proposal assumes
3 monuments to be replaced and 1 Post-Construction Corner Records to be prepared. If multiple monuments can be
shown on a single Corner Record, we will do so. This line item specifically excludes checking and/or processing fees that
may be associated with the Corner Records.
Deliverables
• Meeting agendas & minutes
• 65%, 90%, & Final Plan, Specification, Estimate submittals in both paper and electronic format
• Reponse to comments matrix/Bluebeam plan sheet markups
• Water Quality Management Plan
13
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
SECTION 2 | WORK PLAN
(OPTIONAL) TRAFFIC ANALYSIS AT PINECREEK
KOA recommends that a data-driven intersection analysis be performed to help in developing the optimal intersection
reconfiguration. As a part of this task, KOA will build a traffic model of the Adams/Pinecreek intersection using
SYNCHRO-10.0 and conduct an alternatives analysis by evaluating the different lane configurations, timing plans,
and phasing patterns for up to three (3) select peak-hour time periods. The evaluation will include a SimTraffic
microsimulation to identify and resolve any queuing issues and report on the levels of service and intersection delay for
each design option considered by the City.
(OPTIONAL) LEGAL & PLAT AT PINECREEK
Huitt-Zollars will prepare one (1) legal and plat with legal descriptions for the west side and east side of S Street (i.e., OCC
side of Pinecreek). For this task, it is assumed that the City will provide the title report. Huitt-Zollars will not perform utility
research or utility conflict resolution. Huitt-Zollars will not coordinate or contact utility providers and will not be involved
with utility notification efforts. Huitt-Zollars will not coordinate with, or be in contact with, owners of the impacted
properties.
QUALITY CONTROL AND QUALITY ASSURANCE
To ensure that we produce a well-engineered PS&E package with a minimal number of construction contract change
orders, KOA implements a robust QA/QC process that is followed from the beginning to the end of the project. The QA/
QC plan includes a number of steps, including: (1) Holding design meetings with the City’s PM, senior civil engineers
and public services/transportation management staff at key phases in the project design/approval; (2) Obtaining
comments and input from the City; and (3) Conducting internal plancheck and QA/QC with KOA’s engineering and
construction management staff. This includes tracked color-coded review comments coordinated in Revu Bluebeam®
sessions, completion of review checklists, and independent peer review from senior staff to ensure the feasibility and
constructability of the project design.
KOA’s constructability reviews also allow us to: (1) amplify the odds of being able to identify and anticipate any potential
construction problems or conflicts; (2) develop better design alternatives early on in the design phase, and continually
throughout the PS&E delivery stages; and (3) provide the City with adequate estimates, quantity takeoffs, and pavement
cross sections if needed beyond the typical pavement structural sections provided to us by the City.
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
14
SECTION 3 | SCHEDULE
Below is KOA’s proposed schedule for the projects, to be performed in tandem.
ID Task Name Duration
1 PHASE 1 - Topo Survey, Utility Research, Project Data Collection 0 wks
2 Kickoff Meeting 1 day
3 Design Survey 2 wks
4 Records Research and Utility Coordination 4 wks
5 Development and Analysis 2 wks
6 PHASE 2A - Preliminary Design and Community Outreach 0 wks
7 Concept Design 4 wks
8 City Review - Concept Design 2 wks
9 PHASE 2B (Optional) - Environmental Analysis & Approval 0 wks
10 Environmental Clearance ‐ Project A 14 wks
11 Environmental Clearance ‐ Project B 14 wks
12 PHASE 3 - Final Plans, Specifications and Estimates 0 wks
13 65% PS&E 8 wks
14 65% City Review 2 wks
15 90% PS&E 5 wks
16 90% City Review 2 wks
17 Final Submittal - 100% PS&E Package 2 wks
Feb '21 Mar '21 Apr '21 May '21 Jun '21 Jul '21 Aug '21
Task Summary Milestone Kickoff Meeting
Costa Mesa Adams Avenue and Pinecreek Drive Intersection (Project A) & Adams Avenue Bicycle Facility Project (Project B)
Date: Wed 12/9/20
15
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
SECTION 4 | PROJECT ORGANIZATION AND STAFFING
ORGANIZATIONAL CHART/STAFFING PLAN
The organizational chart below is a graphic representation of our staffing plan for this project. Matt Stepien, PE will
manage the KOA team and serve as the day-to-day contact with the City of Costa Mesa. Be assured that Matt is available
and committed to the successful completion of this project. Resumes identifying each personnel’s experience on recent
similar projects are provided in the Appendices of this proposal.
KOA
Huitt-Zollars
Cornerstone Studios, Inc. (CSI)
ECORP Consulting, Inc.
DSC
*Project A Only
LEGEND:
PRINCIPAL-IN-CHARGE
Stephen Bise, PE
LAND SURVEY
Russell Hanson, LSTask Leader
PROJECT MANAGER
Matt Stepien, PE
Gregory GarcesTask Leader
Stephanie Lopez
Walter Okitsu, PE,PTOE, PTPQA/QC
ENVIRONMENTAL(OPTIONAL)
Freddie OlmosTask Leader
LANDSCAPEARCHITECTURE/IRRIGATION
Jeff KimTask Leader
Matt Stepien, PETask Leader
Manuel Barrios, EIT
Jennifer Miller, EIT
QA/QC MANAGER
Chuck Stephan, PE
TRAFFIC SIGNALMODIFICATIONS
Wyatt Sing, PETask Leader
Kevin Kelley, EIT
Stephen Bise, PEQA/QC
STREET LIGHTING
Jennifer Miller, EITTask Leader
Edward OkitsuQA/QC
CIVIL ENGINEERING, WQMP, HYDRAULICS
TRAFFIC ENGINEERING, SIGNING/STRIPING
STRUCTURALENGINEERING &DRAINAGE*
Joe Dietz, PE, SETask Leader
PROJECT OFFICE LOCATION
2141 W Orangewood Ave
Orange, CA 92868
Tel: (714) 573-0317
PROJECT MANAGER
Matt Stepien, PE
(714) 923-6270
mstepien@koacorp.com
PERSON AUTHORIZED TO
NEGOTIATE
Stephen Bise, PE
Principal-in-Charge
(714) 923-6273
sbise@koacorp.com
16
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
SECTION 4 | PROJECT ORGANIZATION AND STAFFING
SUBCONSULTANTS
Responsibility & Contact Subconsultant Qualifications
Hu
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Land Survey Services
Russell Hanson
(714) 231-6377
rhanson@huitt-zollars.com
DIR #1000036028
HZ is a full-service civil engineering firm with strong surveying capabilities in
Southern Calfironia. They have local offices in Irvine, Ontario, and Thousand
Oaks. HZ offers a complete range of land surveying services to support all
types of clients and projects, ranging from on-call surveying contracts with city,
county, and state governmental agencies to design survey for civil engineers.
With HZ’s experienced group of professional land surveyors, multiple field
crews, office survey technicians, and state-of-the-art surveying and mapping
equipment, they are able to provide clients with well-coordinated, cost-
effective surveys and related documentation in a timely and efficient manner.
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Landscape Architecture/
Irrigation Services
WooJung (Jeff) Kim
(714) 973-2200 x104
jeff@csstudios.com
DBE/UDBE #12970
MBE | SBE | CBE
CSI, a California corporation established in 1998, specializes in landscape
architecture, park planning, urban design, and resource analysis. It is a
professional services firm whose projects encompass a wide range of the built
environment, with emphasis on park and recreation areas, transportation
facilities, and streetscapes. CSI has provided landscape architectural
services for and closely coordinated with various agencies for the following
transportation projects: Bristol Street Median; Daisy 9-mile Bike Boulevard;
Adams Avenue Improvement; Orange County Streetcar; Randolph Avenue; and
Century Boulevard Improvement.
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Environmental Services
Jesus “Freddie” Olmos
(909) 307-0046
folmos@ecorpconsulting.com
DIR #1000012875
Small Business-Public Works
(SB-PW)
Federal Small Business
Established in 1987, ECORP is a California “S” Corporation that specializes
in assisting with a wide range of environmental services including technical
expertise in land use planning; biological, cultural, and water resources; and
regulatory compliance with the California Environmental Quality Act (CEQA)
and National Environmental Policy Act (NEPA). ECORP is experienced in the
preparation of Preliminary Environmental Study (PES) forms for projects
per Caltrans’ Local Assistance Procedures Manual (LAPM). ECORP staff
have prepared Categorical Exclusions/Exemptions (CE/CEs), Environmental
Assessments (EA), joint Initial Study/Environmental Assessments (IS/EAs) and
Mitigated Negative Declaration/Finding of No Significant Impacts (MND/
FONSIs) for a series of projects with Caltrans involvement.
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Joe Dietz, PE, SE
(949) 305-9070
joe.dietz@dscengineering.net
DIR #1000055507
CA SBE
Dietz Structural & Civil Engineering, Inc. (DSC Engineering) is a California
Small Business Corporation formed in February 2017 in Laguna Hills. DSC
Engineering takes pride in the low rate of change orders associated with its
projects, both in design and in construction. This is accomplished through
well thought-out design, knowledge of construction methods and materials,
and oversight throughout the design process. DSC Engineering has provided
structural engineering services for a wide variety of infrastructure projects
including retaining walls, concrete structures, and sign relocations as part of
street widening projects.
17
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
SECTION 5 | WORK HISTORY
CITY OF COSTA MESA ADAMS AVENUE
IMPROVEMENT PROJECT
COSTA MESA, CA
KOA | 06/2019-Ongoing | Project Cost: $320,000
KOA is providing plans, specifications, and cost estimates (PS&E) to construct
a landscaped median and a multi-use separated bike and pedestrian facility
between the Santa Ana River and Harbor Boulevard. Team firms are providing
surveys, goetechnical engineering, and landscape architecture. Project
elements include pavement and parkway rehabilitation, PCC improvements,
landscape/irrigation, street lighting, storm drain facilities, utility coordination,
ADA compliance, fire hydrant relocation, traffic signal modifications, water
quality control, and active transportation.
REFERENCE - City of Costa Mesa, Kelly Dalton, (714) 754-5275, kelly.dalton@
costamesaca.gov
CITY OF COSTA MESA 19TH STREET ON AND OFF-
STREET BIKEWAY BETWEEN PLACENTIA AVENUE AND
THE GREENVILLE-BANNING CHANNEL
COSTA MESA, CA
KOA | 07/2015-10/2019 | Project Cost: $213,250
The City is using federal ATP grant funding to improve its bicycle connectivity
with new facilities along a segment of 19th Street, to the Santa Ana River
Banning Channel Bikeway. Multi-jurisdiction coordination is required to
implement multiple classes of trail and bike lanes. KOA is providing “turn-
key” project design services, which includes preliminary engineering and
alternatives analysis; construction-ready bid documents with complete PS&E;
and the completion of required federal forms.
REFERENCE - City of Costa Mesa, Jennifer Rosales, (714) 754-5180, jennifer.
rosales@costamesaca.gov
CITY OF COSTA MESA BRISTOL STREET IMPROVEMENT
PROJECT
COSTA MESA, CA
KOA | 2014 | Project Cost: $33,690
This project sought to alleviate traffic congestion and increase safety by
widening the intersection to accommodate additional turn lanes and other
improvements. As a subconsultant, KOA provided traffic analysis and traffic
engineering services. We designed new traffic signals along Bristol Street,
between Randolph Street and Baker Street, for improved access to private
driveways. KOA prepared signing and striping plans, street lighting plans,
and traffic control plans. Prior to joining KOA, Matt Stepien was the project
manager on behalf of the prime consultant.
REFERENCE - City of Costa Mesa, Raja Sethuraman, Transportation Services
Manager, (714) 754-5032, raja.sethuraman@costamesaca.gov
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CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
SECTION 5 | WORK HISTORY
CITY OF COSTA MESA RANDOLPH AVENUE
IMPROVEMENTS PS&E
COSTA MESA, CA
KOA | 2020-Ongoing | Project Cost: $43,540
KOA is developing complete plans, specifications, and estimates (PS&E)
for traffic calming improvements on Randolph Avenue and St. Clair Street,
between Bristol Street and Baker Street. Our design work includes parallel and
angled/diagonal on-street parking, a single-lane roundabout with a central
island and raised splitter islands, crosswalks, ADA/pedestrian curb ramps, a
street lighting plan, rectangular rapid-flashing beacons (RRFB), speed humps/
cushions, and minor traffic signal modifications.
REFERENCE - City of Costa Mesa, Jennifer Rosales, (714) 754-5180, jennifer.
rosales@costamesaca.gov
CITY OF CARSON BIKE LANES PS&E
CARSON, CA
KOA | 2020 | Project Cost: $149,285
KOA provided the City of Carson with professional traffic engineering
services to design bike lanes along nine corridors within the City. These
services consisted of two separate projects performed in tandem. KOA`s work
included the preparation of plans, specifications, and estimates (PS&E) for
Class II bike lanes and Class IV bikeway improvements. In total, KOA designed
approximately 32 miles of new bike facilities. KOA also performed traffic
analyses for some corridor segments to determine the impacts of proposed
road diets at select signalized intersections. Each project was federally funded
through the Highway Safety Improvement Program (HSIP) for both design and
construction.
REFERENCE - City of Carson, Reata Kulcsar, Civil Engineering Assistant, (310)
952-1700, ext. 1312, RKulcsar@carson.ca.us
CITY OF SANTA MONICA STEWART & PENNSYLVANIA
IMPROVEMENT PROJECT
SANTA MONICA, CA
KOA | 2017-Ongoing | Project Cost: $296,748
KOA is providing engineering design services to improve multi-modal
connectivity to the new 26th Street/Bergamot Expo light rail station by resolving
deficiencies, enhancing mobility, providing first-last mile access, and improving
traffic patterns. The improvements consist of protected bikeways, intersection
realignment, ADA accessibility, pedestrian and bicycle amenities, and pedestrian
lighting. KOA has assisted with public outreach workshops to gather feedback.
KOA has produced complete PS&E and is on-call during construction. KOA has
provided funding management to obtain Caltrans Authorization for Construction.
REFERENCE - City of Santa Monica, Joseph SanClemente, PE, AICP, Principal
Transportation Planner, (310) 458-2204, joseph.sanclemente@smgov.net
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CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
SECTION 5 | WORK HISTORY
HSIP-RELATED PROJECTS
• City of South Pasadena HSIP Cycle 7 Application
• City of San Bernardino HSIP Cycle 9 Advanced
Dilemma Zone Detection Project
• City of South Pasadena Engineering Design Services
for In Roadway Warning Light Systems At Mission
Street & Diamond Avenue, Mission Street & Fairview
Avenue, And Fremont Avenue & Lyndon Street HSIP
Flashing Crosswalk Design
• City of South Pasadena Citywide HSIP Signal Systems
Inventory And Recommendations
ATP-RELATED PROJECTS
• City of Irvine Strategic Active Transportation Plan
• City of Barstow Active Transportation Program Funding
• City of Colton Active Transportation Plan
• County of Imperial Active Transportation Plan
• CVAG Cathedral City Active Transportation Project
• SCAG City of Montclair Active Transportation Plan
• City of Ontario Active Transportation Master Plan
• SCAG Morongo Basin Active Transportation Plan
• City of Highland Federal-Funded ATP Highland-
Redlands Connector Bicycle & Pedestrian
Improvements
• City of Rialto Federal Funded ATP Etiwanda Corridor
Improvements
CITY OF CLAREMONT FOOTHILL BOULEVARD MASTER
PLAN IMPLEMENTATION
CLAREMONT, CA
KOA | 2016-2020 | Project Cost: $1,800,000
KOA prepared PS&E to implement a 2-mile project. The team conducted
a traffic impact study, geotechnical investigation, and hydrology study to
develop concept plans. The preferred design included roadway improvements,
bio-retention planters, drywells, new storm drains, bicycle lanes, bulb-outs,
landscaping/irrigation, traffic signal modification, sidewalk improvements,
street/pedestrian lighting, and entry monuments. KOA provided construction
management and inspection services. This project won the American Public
Works Association (APWA) 2020 BEST Award for Storm Water Quailty.
REFERENCE - City of Claremont, Vincent Ramos, Assistant Engineer, (909) 399-
5395, vramos@ci.claremont.ca.us
CITY OF PLACENTIA CITYWIDE CYCLE 9 HSIP
IMPROVEMENTS
PLACENTIA, CA
KOA | 2019-Ongoing | Project Cost: $137,445
KOA provided professional civil/traffic engineering services for the Citywide
Cycle 9 HSIP Project (H9-12-010). It includes the preparation of PS&E
for intersection improvements at five signalized intersections; funding
administration; and construction support. The improvements incorporate left
turn phasing and some traffic signal hardware upgrades. Some improvements
include eliminating the free right-turn and installing a right-turn overlap
phase to decrease added delay and improve safety for pedestrians/cyclists.
KOA helped obtain the E76 for Preliminary Engineering and Construction.
REFERENCE - City of Placentia, Masoud Sepahi, (714) 993-8148, msepahi@
placentia.org
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CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
PROFESSIONAL SERVICES AGREEMENT
If allowed by the City, KOA requests that the following changes be made to the City of Costa Mesa’s Professional Services
Agreement sample. We do not request any changes to the federal sample contract. Please note that requested omissions
are in red strikeout. Additions are shown in blue underline.
6.9. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and
harmless the City, its elected officials, officers, agents and employees, at Consultant’s sole expense, from
and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected
officials, officers, agents and employees arising out of the negligence, recklessness, or willful misconduct of
the Consultant, its employees, and/or authorized subcontractors, in the performance of the work undertaken
pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance
showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors,
but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors,
omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever
any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and
employees based upon negligence, recklessness, or willful misconduct in the work performed by the Consultant,
its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant,
its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.
Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City
for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City.
In no event shall the cost to defend of indemnification charged to Consultant exceed Consultant’s proportionate
percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is
unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet
and confer with other parties regarding unpaid defense costs. This provision shall supersede and replace all other
indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no
force and effect.
CONFLICT OF INTEREST STATEMENT
KOA is currently providing services to the City of Costa Mesa for several projects that primarily consist of traffic and
civil engineering and construction management. To the best of our knowledge, neither KOA or its subconsultant firms
have any current clients who may have a financial interest in the outcome of this contract or the resulting construction
project(s). We also do not maintain financial interest or relationships with any construction companies that might submit a
bid on the construction project(s).
LITIGATION
KOA has no past or pending litigation, or claims filed against our firm, principals of the firm, or each of our key
consultants, related to services performed for public agencies, or in actions that may affect our performance under a
contract with the City.
CONTRACT AGREEMENT (ADDITIONAL REQUIREMENTS)
KOA affirms that the terms of this proposal shall remain in effect for 90 days after its date of submittal.
FINANCIAL RESPONSIBILITY
KOA affirms that it and its subconsultant firms have adequate financial management and accounting systems, in
accordance with 48 CFR Part 16.301-3, 2 CFR Part 200, and 48 CFR Part 31 and Chpter 10 of the LAPM. KOA utilizes
Deltek Vision accounting software. This provides real-time project budgets, expenses, reimbursable items, hours spent,
and remaining funds for each project task. We closely monitor the financial status of the project to make sure we are
on budget. These tools allow us to maintain momentum on project and minimize unwarranted delays and contract
amendments.
SECTION 6 | PROFESSIONAL SERVICES AGREEMENT (PSA) & REQUIRED STATEMENTS
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CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
LAPM EXHIBIT 10-O1 CONSULTANT PROPOSAL DBE COMMITMENT
Exhibit 10-O1 has been included subsequently.
LAPM EXHIBIT 10-Q DISCLOSURE OF LOBBYING ACTIVITIES
Exhibit 10-Q has been included subsequently for KOA and each proposed subconsultant.
VENDOR APPLICATION FORM
KOA’s vendor application for this project has been included subsequently.
COMPANY PROFILE & REFERENCES
KOA’s Company Profile & References form has been included subsequently.
EX PARTE COMMUNICATIONS CERTIFICATE
KOA’s Ex Parte Communications Certification form has been included subsequently.
DISCLOSURE OF GOVERNMENT POSITIONS
KOA’s Disclosure of Government Positions has been included subsequently.
DISQUALIFICATIONS QUESTIONNAIRE
KOA’s Disqualification Questionnaire has been included subsequently.
BIDDER/APPLICANT/CONTRACTOR CAMPAIGN CONTRIBUTION
KOA’s Bidder/Applicant/Contractor Campaign Contribution form has been included subsequently.
ADDENDUM
KOA has received Addendum No. 1, the Answers to Questions, and the associated attachments.
APPENDICES | LAPM FORMS & REQUIRED CITY FORMS
22
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
APPENDICES | LAPM FORMS & REQUIRED CITY FORMS
23
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
APPENDICES | LAPM FORMS & REQUIRED CITY FORMS
24
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
APPENDICES | LAPM FORMS & REQUIRED CITY FORMS
25
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
APPENDICES | LAPM FORMS & REQUIRED CITY FORMS
26
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
APPENDICES | LAPM FORMS & REQUIRED CITY FORMS
27
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
APPENDICES | LAPM FORMS & REQUIRED CITY FORMS
28
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
APPENDICES | LAPM FORMS & REQUIRED CITY FORMS
29
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
APPENDICES | LAPM FORMS & REQUIRED CITY FORMS
30
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
APPENDICES | LAPM FORMS & REQUIRED CITY FORMS
31
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
APPENDICES | LAPM FORMS & REQUIRED CITY FORMS
32
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
APPENDICES | LAPM FORMS & REQUIRED CITY FORMS
33
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
APPENDICES | LAPM FORMS & REQUIRED CITY FORMS
34
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
APPENDICES | LAPM FORMS & REQUIRED CITY FORMS
35
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
APPENDICES | LAPM FORMS & REQUIRED CITY FORMS
36
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
APPENDICES | LAPM FORMS & REQUIRED CITY FORMS
37
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
APPENDICES | RESUMES
EDUCATION
BS, Civil Engineering, California
State Polytechnic University,
Pomona, CA
REGISTRATIONS
Professional Engineer (PE),
Civil, CA #35500
PROFESSIONAL
AFFILIATIONS
American Society of Civil Engineers
American Planning Association
American Public Works Association
MATT STEPIEN, PE
PROJECT MANAGER | SENIOR ENGINEER
KOA
Matt Stepien, PE, has 30 years of civil engineering experience with an emphasis
on the design and management of municipal roadway, utility, and active
transportation improvement projects. His services involve preliminary to final
design, master planning studies, PS&E, and quality control. His recent project
experience includes the planning and design of active transportation and Safe
Routes to School projects for the cities of Long Beach, Costa Mesa, Santa Ana,
Laguna Beach, Anaheim, Santa Fe Springs, Downey, Seal Beach, and Santa
Monica. He has also recently been Project Manager for design projects for the
Orange County Transportation Authority (OCTA) and LACMTA. Matt has served
as the project manager for numerous significant engineering projects during
the last 20 years, all having one thing in common - they were successfully built
without problems.
RELEVANT EXPERIENCE
City of Costa Mesa Adams Avenue Improvement Project
Project Manager. KOA is adding protected bike lanes and missing sidewalk
for a 1.5 mile length of Adams Street in Costa Mesa. Several public outreach
meetings were held to develop a preferred layout for the sidewalk and bike
lanes. The project includes the narrowing of the roadway portion of the street,
pavement rehabilitation, traffic signal modifications, the addition of medians,
landscaping and traffic control.
City of Santa Ana Bush Street Bicycle Boulevard
QA/QC Manager. KOA designed bicycle improvements, pedestrian upgrades
and roundabouts for seven consecutive intersections along Bush Boulevard.
In addition to allowing for bicycles, the project entailed the design of the curb
ramps at all quadrants of the intersection, including numerous bulbouts.
City of Long Beach Market Street Pedestrian and Bicycle Enhancements
Project*
Project Manager. Performed engineering and design services for a pedestrian
and streetscape enhancement project on Market Street between the LA River
and Cherry Avenue, an approximately 1.9-mile stretch of the corridor. The
project consists of complete street improvements including Class II/IV bike
lanes and other new bike/pedestrian facilities, bulb-outs, wayfinding signage,
sidewalk widening, crosswalk and transit stop enhancements, construction/
reconstruction of curb ramps for ADA compliance, repairing sidewalks, curbs,
and gutters, reconstructing/resurfacing roadway pavement, pedestrian lighting,
traffic signal installation/upgrades, flashing beacons, and miscellaneous
sustainable design features for improved mobility and safety.
*Previous work experience
38
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
APPENDICES | RESUMES
CHUCK STEPHAN, PE
QA/QC MANAGER | PRINCIPAL
KOA
Chuck Stephan has 38 years of experience in civil engineering design
and project management on projects for many municipalities and private
firms. He has diverse project experience in planning, design, management,
and construction of transportation, educational, institutional, industrial,
aerospace, municipal, residential and commercial projects in both the civil
and construction management disciplines. Chuck specializes in project
management, civil engineering design, and construction management for
municipal Capital Improvement Projects, including pavement design and
rehabilitation; ADA improvements; water pipelines; storm drain and sanitary
sewers; medians and landscaping; parking lots; site improvements; plan
checking; NPDES requirements. He has provided staff assistance to municipal
engineering departments on temporary or part-time basis as needed; provide
staff training in project management, design, and construction management
skills. He has experience in managing various funding sources including local,
state, and federal-aid projects; SR2S; SRTS; STPL; various grant applications and
reimbursement requests.
RELEVANT EXPERIENCE
• City of Claremont Foothill Boulevard Master Plan Implementation
• City of La Habra Lambert Road Rehabilitation Project
• City of Signal Hill Cherry Avenue Improvement Project
EDUCATION
BS, Agricultural Engineering, California
Polytechnic State University, San Luis
Obispo, CA
REGISTRATIONS
Professional Engineer (PE),
Civil, CA #50481
STEPHEN BISE, PE
PRINCIPAL-IN-CHARGE | SENIOR ENGINEER
KOA
Stephen Bise has managed numerous civil and traffic engineering projects for
several municipalities throughout Southern California. His project experience
consists of preparing final plan, specification, and estimate (PS&E) packages
for various improvements to roadways/highways, intersections, drainage,
low impact development (LID) implementation, traffic signals, ITS, lighting,
signing/striping, and planning for future development. He also has extensive
experience in complete streets design and implementation, which include safe
multi-modal integration with aesthetic elements such as landscape and street
furniture. Stephen’s keys to success include clear, concise communication and
diligent quality control.
RELEVANT EXPERIENCE
• City of Carson Bike Lanes PS&E
• City of Santa Monica Stewart & Pennsylvania Improvement Project
• City of Placentia Citywide Cycle 9 HSIP Improvements
• City of Claremont Foothill Boulevard Master Plan Implementation
• City of Long Beach Market Street Pedestrian & Streetscape Enhancements
• City of Long Beach Delta Avenue Bicycle Boulevard
EDUCATION
BS, Civil Engineering, California State
Polytechnic University, Pomona, CA
REGISTRATIONS
Professional Engineer (PE),
Civil, CA #76775
39
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
APPENDICES | RESUMES
GREGORY GARCES
TRAFFIC ENGINEERING SIGNING/STRIPING TASK LEADER | SENIOR
DESIGNER
KOA
Greg Garces is a senior designer with more than 13 years of working experience
in the trafc engineering and transportation planning field. He specializes in
traffic engineering, traffic operations and safety analyses, signing and striping
design, transportation studies, signal design, work zone/traffic control plans,
and applying the principles of the CAMUTCD, APWA and Caltrans HDM to
deliver PS&E projects. His project experience includes a variety of Active
Transportation Plan (ATP), Safe Routes to School (SRTS), Highway Safety
Improvement Program (HSIP) and local capital improvement projects all
across Southern California. He has extensive experience working with CADD
environments and traffic engineering software such as AutoCAD, Microstation,
HCS and Synchro/SimTraffic. Before joining KOA, Greg was a lead project
engineer with Minagar & Associates, Inc.
RELEVANT EXPERIENCE
• City of Costa Mesa Randolph Avenue Improvements PS&E
• Metropolitan Water District, City of Costa Mesa, Caltrans District 12 Bristol
Street Temporary Signing/Striping and Traffic Control Plans (Sunflower to
South City Limits)
• City of Long Beach Anaheim Street Improvements PS&E, Long Beach, CA
• City of Laguna Beach PCH Traffic Improvements PS&E Project
EDUCATION
3 Years BS Coursework, Civil
Engineering, California State
Polytechnic University, Pomona, CA
TRAINING
2014 CA MUTCD Update Training
Course, Los Angeles County
Metropolitan Transportation
Authority (Metro)
27-Hour Training, Project
Management Professional (PMP)
Traffic Control for Safer Work Zones,
Institute of Transportation Studies
Tech Transfer Program, University of
California, Berkeley, CA
WYATT SING, PE
TRAFFIC SIGNAL MODIFICATIONS TASK LEADER | SENIOR
ASSOCIATE
KOA
Wyatt Sing is a versatile engineer based in KOA’s Orange office. He has
experience with traffic engineering and neighborhood traffic calming design,
signing and striping, traffic signal operations studies and signal timing
synchronization. He has worked on a variety of active transportation projects,
from preparing construction-ready Plans, Specifications and Estimates
(PS&E), to organizing utility documents, coordinating with Caltrans and traffic
engineering staff during construction, collecting and analyzing field and
record plan data, preparing engineering design calculations, and designing
engineering recommendations a variety of public improvement projects.
Additionally, Wyatt has experience with roadway design and has developed
plans for numerous projects. While working on any project and being a part of
a team, Wyatt strives to learn and gain valuable experience on a daily basis.
RELEVANT EXPERIENCE
• City of Costa Mesa Adams Avenue Improvement Project
• City of Long Beach Anaheim Street Corridor Improvement Project
• City of Placentia Citywide Cycle 9 HSIP Improvements
• City of Long Beach Market Street Pedestrian & Streetscape Enhancements
• City of Laguna Beach Coast Highway Intersection Improvement PS&E
EDUCATION
BS, Civil Engineering, University of
California, Irvine, CA
REGISTRATIONS
Professional Engineer (PE),
Civil, CA #90821
40
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
APPENDICES | RESUMES
JENNIFER MILLER, EIT
STREET LIGHTING TASK LEADER | ASSOCIATE ENGINEER
KOA
Jennifer Miller has worked on a number of civil and traffic engineering projects
including roadway improvements, pedestrian improvements, signing and
striping, and drainage modifications. Her experience includes the use of design
programs such as AutoCAD, Civil 3-D, Microstation, ArcGIS, and working
knowledge in Primavera P6. From her time working with the City of San
Diego, she has been involved in projects such as El Cajon Boulevard and 59th
Street Curb Ramps, La Jolla Mesa Drive Sidewalk, and Jamacha Road Storm
Drain. Jennifer has been the transportation lead on her senior design project,
Glorietta Boulevar and Pomona Avenue Roundabout. She was in charge of the
geometric road design and CAD work. Jennifer has assisted with crash data
diagrams, the conceptual design of Big Bear Moonridge Road Design, vehicle
turn path diagrams, and project material checks.
RELEVANT EXPERIENCE
• City of Costa Mesa Adams Avenue Improvement Project
• City of Santa Monica Stewart & Pennsylvania Improvement Project
• City of Costa Mesa Randolph Avenue Improvements PS&E
• LACDPW Rowland Heights Rehabilitation
• City of Long Beach Orange & Hellman Traffic Circle PS&E
• City of Anaheim Katella Avenue Widening Project
EDUCATION
BS,Civil Engineering, San Diego State
University,San Diego, CA
REGISTRATIONS
Engineer-in-Training (Civil), CA #1644
WALTER OKITSU, PE, PTOE, PTP
TRAFFIC ENGINEERING, SIGNING/STRIPING QA/QC REVIEWER |
PRINCIPAL
KOA
Walter Okitsu has extensive experience in transportation planning and traffic
design over a wide variety of highway, transitway, and bikeway projects. This
includes designs for traffic signals, street lighting, signing and striping, worksite
traffic control. He has field and managerial experience on traffic impact,
feasibility analysis, and circulation projects.
RELEVANT EXPERIENCE
• City of Santa Monica Pico Boulevard Pedestrian Safety Improvement
Project
• City of Redondo Beach Traffic Engineering Improvements
• City of Long Beach Broadway & Third Street Protected Bicycle Lanes
Feasibility Study & Design
• City of Los Angeles LA River Greenway Segments 1 & 2 Implementation
• City of Temple City Rosemead Boulevard Safety Enhancements Design/
Study
• City of Santa Monica Cycle Track Street Improvements on Michigan
Avenue from Lincoln Boulevard to 7th Street
• City of Wildomar Grand Avenue Bike Improvements & Multi-Purpose Trail
Improvements Projects & ATP Cycle 3 Grant Application
• City of Escondido Escondido Creek Bikeway Missing Link Project
EDUCATION
BS, Civil Engineering, California State
University, Los Angeles, CA
MS, Transportation Engineering,
UC Berkeley, CA
BS, Math-Computer Science,
UCLA, CA
REGISTRATIONS
Professional Engineer (PE),
Traffic, CA #1406
Professional Engineer (PE),
Civil, CA #52655
Professional Traffic Operations
Engineer (PTOE)
Professional Transportation Planner
(PTP)
41
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
APPENDICES | RESUMES
EDWARD OKITSU
STREET LIGHTING QA/QC REVIEWER | SENIOR DESIGNER
KOA
Edward Okitsu is a Senior Designer for all street lighting projects undertaken by
KOA’s Los Angeles office. He also has significant experience in design of signing
& striping, traffic signal and worksite traffic control as well as field investigation
and data collection experience on numerous public works projects. Edward is
responsible for the operation of computer drafting stations and is an expert
user of CADD and lighting illumination calculation software.
RELEVANT EXPERIENCE
• City of San Bernardino Broadmoor Blvd Street Lighting Analysis and
Design
• City of Costa Mesa Randolph Avenue Improvements PS&E
• City of Whittier Street Light Conversion PS&E
• City of South Pasadena HSIP and SSARP Grant Applications
• City of South Gate Street Lighting Master Plan
• City of Los Angeles LA River Greenway Segments 1 & 2 Implementation
• Los Angeles Mission College Signing & Striping and Street Lighting
Design Services
• City of Temple City Rosemead Boulevard Safety Enhancements Design/
Study
• City of Whittier Oak Station Trailhead PS&E
EDUCATION
ITS Extension, Street Lighting, Institute
of Transportation Studies, University
of California, Berkeley, CA
AA, Dental Technology, Los Angeles
City College,Los Angeles, CA
MANUEL BARRIOS, EIT
CIVIL ENGINEERING, WQMP, HYDRAULICS ENGINEER | SENIOR
ASSOCIATE ENGINEER
KOA
Manuel Barrios has worked on engineering/public works projects involving
roadway design, plan preparation, capital improvements, and land
development projects for cities throughout Orange and Los Angeles counties.
He has delivered projects for both horizontal and vertical design to Metro and
the Los Angeles Bureau of Engineering/Department of Transportation (LABOE/
DOT). He has been the project engineer for several public projects to construct,
widen, and improve roadways; determine utility relocations; and design
and prepare grading, drainage, sewer, water utility, and site improvement
plans. Manuel has extensive experience and knowledge of Orange County
Standard Plans as well as Greenbook Standard Specifications for Public Works
Construction so he can deliver projects from the preliminary stage through
final construction.
RELEVANT EXPERIENCE
• City of Santa Ana Bush Street Bicycle Boulevard
• City of Costa Mesa Adams Avenue Improvement Project
• City of Santa Monica Safe Routes to Schools (SRTS) Pedestrian
Improvements at Four Schools*
• City of el Segundo Richmond Street Arterial Improvements*
*Previous work experience
EDUCATION
BS, Civil Engineering, University of
California, Irvine, CA
42
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
APPENDICES | RESUMES
STEPHANIE LOPEZ
TRAFFIC ENGINEERING, SIGING/STRIPING ENGINEER | ASSOCIATE
ENGINEER
KOA
Stephanie Lopez is an enthusiastic Associate Engineer at KOA focused on
traffic engineering projects. Her responsibilities include agency coordination,
traffic and civil design, signing and striping plans, traffic control plans, cost
estimation, and fieldwork for utility research. Her specific work experience
includes intersection design, simulation studies, and cost estimates for
various southern California agencies. Stephanie is dedicated in learning the
ever-changing industry standards and enjoys her work in developing a safe
environment for walking and biking.
RELEVANT EXPERIENCE
• City of Orange Traffic Signal Upgrades Citywide, HSIP Cycle 6 & 8
• Los Angeles County Firestone Blue Line Traffic Signal and Signing/Striping
Design
• City of Anaheim Katella Avenue Widening Project
• City of Inglewood Multi-Corridor TSSP
EDUCATION
BS, Civil Engineering, California State
University, Fullerton, State
KEVIN KELLEY, EIT
TRAFFIC SIGNAL MODIFICATIONS ENGINEER | ASSOCIATE ENGINEER
KOA
Kevin Kelley is an Associate Engineer with KOA who graduated in June of 2017.
While working with KOA, he has been involved with the Signal Synchronization
project process. He has established existing conditions of a network through
data collection and field inventory. He has completed field work and field
inventory of intersections and their respective cabinets. Kevin has worked
on producing Traffic Signal Modification Plans, Signing and Striping plans,
Interconnect plans and Traffic Control Plans, Street Rehabilitation and Waterline
improvement plans. He has utilized Tru-Traffic and completed Tru-Traffic Runs
in before and after studies. Kevin has worked on creating Synchro networks
and optimizing timing.
RELEVANT EXPERIENCE
• City of Long Beach Anaheim Street Corridor Improvement Project
• City of Placentia Citywide Cycle 9 HSIP Improvements
• City of Carson Bike Lanes PS&E
• City of Inglewood Multi-Corridor TSSP
• City of Long Beach Market Street Pedestrian & Streetscape Enhancements
EDUCATION
BS, Civil Engineering, California State
Polytechnic University, Pomona, CA
REGISTRATIONS
Engineer-in-Training (Civil), CA
#160650
43
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
APPENDICES | RESUMES
RUSSELL HANSON, PLS, GISP
LAND SURVEY TASK LEADER | ASSOCIATE
Subconsultant - Huitt-Zollars
Russell Hanson has 22 years of experience in the preparation of Tract Maps,
Parcel Maps, Records of Survey, Right-of-Way maps, Legal Descriptions,
ALTA Surveys and Lot Line Adjustments. He has been involved in numerous
rehabilitation projects for streets and intersections using conventional survey,
GPS survey and scanning. Russell coordinates field crews, processing field
work and delivers final CAD product and has extensive survey experience in
Southern California.
RELEVANT EXPERIENCE
• City of Long Beach Division Street Survey
• City of La Habra Imperial Highway and Del Sur Avenue Survey
• City of El Monte Mountain View Road Survey
• City of Alhambra Alley Topographical Survey
• City of Long Beach Atlantic Avenue Survey
EDUCATION
BS, Civil Engineering, California State
Polytechnic University, Pomona, CA
REGISTRATIONS
Professional Land Surveyor (PLS),
CA #8873
Geographic Information System
Professional (GISP), CA #64594
JEFF WOOJUNG KIM, PLA, ASLA
LANDSCAPE ARCHITECTURE/IRRIGATION TASK LEADER | CSI
PROJECT MANAGER
Subconsultant - CSI
Jeff Kim has over twenty years of experience with Cornerstone Studios. He
brings a thoughtful and creative approach to each of his clients and projects.
His keen sense of design, project management skills, and attention to detail are
integral to the success of his projects. With extensive experience working with
numerous government agencies, he excels in projects at the city, county, or
federal level and possesses a good understanding of the requirements needed
to complete the project. He is responsible for implementation of conceptual
design through completion of construction documents as well as coordination
with teams of sub-consultants.
RELEVANT EXPERIENCE
• City of Costa Mesa Bristol Street Median Landscape Architecture Services
• City of Costa Mesa Adams Avenue Improvement Project Landscape
Architecture Services (KOA is the prime consultant)
• City of Costa Mesa Randolph Avenue Improvements PS&E Landscape
Architecture Services (KOA is the prime consultant)
• City of Inglewood Century Boulevard
• City of Long Beach Daisy/Myrtle 10-Mile Bike Boulevard PS&E Design
Landscape Architecture Services (KOA is the prime consultant)
• OCTA OC Streetcar Project Landscape Architecture Services in Santa Ana
EDUCATION
BS, Landscape Architecture, College of
Environmental Design, California State
Polytechnic University, Pomona, CA
REGISTRATIONS
Professional Landscape Architect
(PLA), CA #6082
American Society of Landscape
Architects (ASLA)
44
CITY OF COSTA MESA
ENGINEERING DESIGN SERVICES FOR ADAMS AVENUE AND PINECREEK DRIVE INTERSECTION PROJECT
(“PROJECT A”) AND ADAMS AVENUE BICYCLE FACILITY PROJECT (“PROJECT B”)
APPENDICES | RESUMES
JESUS “FREDDIE” OLMOS
ENVIRONMENTAL TASK LEADER | GROUP MANAGER-CEQA
Subconsultant - ECORP
Freddie Olmos’ professional experience involves CEQA and NEPA analysis
and document preparation for government agencies and private clients. He
has prepared and managed a variety of environmental documents, including
Initial Studies/Mitigated Negative Declarations (IS/MND), EIRs, Environmental
Impact Statements, Environmental Assessments, and Findings of No Significant
Impact, including Addendum CEQA/NEPA documentation. While his experience
focuses on environmental report writing and permit preparation, he also has
experience with biological resources monitoring and surveying for public
facilities construction and research projects. Freddie is experienced in the
bilingual English-Spanish translation of notices, documents, and handouts for
CEQA and biological/cultural resources projects.
RELEVANT EXPERIENCE
• City of Costa Mesa Bristol Street Improvement Project Environmental
Services
• City of Costa Mesa CEQA Compliance for Lions Park Improvements
• City of Long Beach Market Street Pedestrian & Streetscape
Enhancements
• City of Highland CEQA Documents with Supporting Technical
Assessments for the City Creek and Alabama Street Bikeways Project
EDUCATION
BA, Environmental Analysis & Design,
with a minor in Urban & Regional
Planning, University of California,
Irvine, CA
REGISTRATIONS
Caltrans Environmental Compliance
Training Course for Local Agency
Partners and Consultants –
Categorical Exemptions and
Categorical Exclusions, Caltrans
JOE DIETZ, PE, SE
STRUCTURAL ENGINEERING & DRAINAGE TASK LEADER | SENIOR
ENGINEER
Subconsultant - DSC Engineering
Joe Dietz has well rounded experience in civil and structural engineering
stemming from his involvement in a variety of commercial, educational and
federal projects. His experience includes work on both public and private jobs
of varying sizes and construction material types. Joe has extensive working
knowledge of the California Building Code (CBC) and its application to civil
and structural engineering projects. Joe’s structural engineering experience
includes structural retrofits of substandard structures, analysis of existing
structures and the design of new structures. Joe has also worked on several
Department of State Architect (DSA) projects on community college campuses.
RELEVANT EXPERIENCE
• City of Anaheim Lincoln Avenue Sign Relocations
• City of Huntington Beach Edinger Avenue Sign Relocations
• City of Anaheim Katella Widening
• City of Santa Fe Springs Santa Fe Springs Town Center
• Los Angeles Pierce College Project
EDUCATION
BS, Architectural Engineering,
California Polytechnic State University,
San Luis Obispo, CA
REGISTRATIONS
Professional Engineer (PE),
Civil, CA #67032
Structural Engineer (SE), CA #5251
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Orange, California 92868
2141 W. Orangewood Ave., Suite A
Tel: (714) 573-0317 Fax: (714) 573-9534
PLANNING | ENGINEERING |
CONSTRUCTION MANAGEMENT
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ALTERNATIVE #2
EASTBOUND
RIGHT-TURN
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Adams Ave.
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EXHIBIT 2
www.koacorp.com
LOS ANGELES | CORPORATE OFFICE1100 Corporate Center Drive, Suite 201Monterey Park, CA 91754(323) 260-4703
ORANGE COUNTY OFFICE2141 W. Orangewood AvenueOrange, CA 92868(714) 573-0317
INLAND EMPIRE OFFICE3190 Shelby Street, Bldg C.Ontario, CA 91764(909) 890-9693
SAN DIEGO OFFICE5095 Murphy Canyon Road, Suite 330San Diego, CA 92123(619) 683-2933
COACHELLA VALLEY OFFICE78-405 Via CalienteLa Quinta, CA 92253(760) 694-1716
WEST LOS ANGELES OFFICE300 Corporate Pointe, Suite 470Culver City, CA 90230(310) 473-6508
MC03121
EXHIBIT B
FEE SCHEDULE
PIC Project Sr Assoc Senior Associate Survey Landscape Environmental
QA/QC Manager Engineer Designer Engineer
$210 $210 $150 $125 $110
Kickoff and Status Meetings (concurrent w/ Proj B) 20 4 8 6 $6,460
Research and Review 2 2 4 $990
R/W Analysis 2 4 $1,020
Legals and Plats (1) (Project A only)$0
Utility Research 2 6 $960
Potholing (see optional)$0
Topo Survey 2 4 $9,860 $10,880
Concept Design 4 8 16 16 $1,500 $7,300
Intersection Traffic Analysis (Project A only)$0
Prelim Lighting Design 1 2 8 $1,390
Community Outreach (concurrent w/ Proj B)8 4 8 12 $4,600
PES 2 2 $8,747 $9,467
NEPA and CEQA Cat Ex $2,500 $2,500
WQMP 2 12 16 $3,980
Street Improvements 4 12 32 64 $15,200
Drainage 2 4 $1,020
Street Lighting & SCE Coordination 2 1 4 32 $4,750
Traffic Signals - Fairview and Harbor $0
Signing and Striping 4 2 4 48 16 $9,620
Landscape/Irrigation (total replanting)4 8 16 $17,250 $21,050
Structural (Project A only)$0
Specs and Cost Estimate 2 8 12 12 24 $8,040
Survey Monument Perpetuation (Project A only)$0
Field Walk-Throughs (2)4 8 $2,040
Bid Support 4 4 $1,440
Construction Support 4 4 8 $2,320
Construction Technical Support 4 8 8 $2,920
12 86 132 94 236 9,860 18,750 11,247 $117,947
$900
$2,520 $18,060 $19,800 $11,750 $25,960 $9,860 $18,750 $11,247
$118,847TOTAL COST
TOTAL HOURS (PRIME) & TOTAL COST (SUBS)
ODC
TASKS TOTAL COSTHuitt Zollars Cornerstone ECORP
Phase 1 - Topo Survey, Utility Research, Data Collection
Phase 3 - Final Design PS&E
FEE PROPOSAL
City of Costa Mesa - Project 'B' Adams Bicycle Facility Project
-
Phase 2A - Prelim Design and Community Outreach
Phase 2B - Environmental Analysis and Review
$900
PIC Project Sr Assoc Senior Associate Survey Landscape Environmental
QA/QC Manager Engineer Designer Engineer
$210 $210 $150 $125 $110
Kickoff and Status Meetings (concurrent w/ Proj B)$0
Research and Review $0
R/W Analysis $0
Legals and Plats (1) (Project A only)$0
Utility Research $0
Potholing $5,000
Topo Survey $0
Concept Design $0
Intersection Traffic Analysis (Project A only)$0
Prelim Lighting Design $0
Community Outreach (concurrent w/ Proj B)$0
PES $0
NEPA and CEQA Cat Ex $0
WQMP $0
Street Improvements $0
Drainage $0
Street Lighting $0
Traffic Signals - Fairview and Harbor 4 40 16 $8,600
Signing and Striping $0
Landscape/Irrigation (TOTAL REPLANTING)$0
Structural (Project A only)$0
Specs and Cost Estimate $0
Survey Monument Perpetuation (Project A only)$0
Field Walk-Throughs (2)$0
Bid Support $0
Construction Support $0
Construction Technical Support $0
4 0 40 0 16 0 0 0 $13,600
$100
$840 $0 $6,000 $0 $1,760 $0 $0 $0
$13,700
Phase 2B - Environmental Analysis and Review
FEE PROPOSAL OPTIONAL
City of Costa Mesa - Project 'B' Adams Bicycle Facility Project
TASKS TOTAL COSTHuitt Zollars Cornerstone ECORP
Phase 1 - Topo Survey, Utility Research, Data Collection
Phase 2A - Prelim Design and Community Outreach
TOTAL COST
Phase 3 - Final Design PS&E
TOTAL HOURS (PRIME) & TOTAL COST (SUBS)
ODC $100 -
EXHIBIT C
CITY COUNCIL POLICY 100-5
CITY OF COSTA MESA, CALIFORNIA
COUNCIL POLICY
BACKGROUND
Under the Federal Drug-Free Workplace Act of 1988, passed as part of omnibus drug legislation
enacted November 18, 1988, contractors and grantees of Federal funds must certify that they will
provide drug-free workplaces. At the present time, the City of Costa Mesa, as a sub-grantee of
Federal funds under a variety of programs, is required to abide by this Act. The City Council has
expressed its support of the national effort to eradicate drug abuse through the creation of a
Substance Abuse Committee, institution of a City-wide D.A.R.E. program in all local schools and
other activities in support of a drug-free community. This policy is intended to extend that effort
to contractors and grantees of the City of Costa Mesa in the elimination of dangerous drugs in the
workplace.
PURPOSE
It is the purpose of this Policy to:
1. Clearly state the City of Costa Mesa’s commitment to a drug-free society.
2. Set forth guidelines to ensure that public, private, and nonprofit organizations receiving
funds from the City of Costa Mesa share the commitment to a drug-free workplace.
POLICY
The City Manager, under direction by the City Council, shall take the necessary steps to see that
the following provisions are included in all contracts and agreements entered into by the City of
Costa Mesa involving the disbursement of funds.
1. Contractor or Sub-grantee hereby certifies that it will provide a drug-free workplace by:
A. Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is prohibited in
Contractor’s and/or sub-grantee’s workplace, specifically the job site or location
included in this contract, and specifying the actions that will be taken against the
employees for violation of such prohibition;
B. Establishing a Drug-Free Awareness Program to inform employees about:
SUBJECT
DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5
EFFECTIVE
DATE
8-8-89
PAGE
1 of 3
SUBJECT
DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5
EFFECTIVE
DATE
8-8-89
PAGE
2 of 3
1. The dangers of drug abuse in the workplace;
2. Contractor’s and/or sub-grantee’s policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation and employee assistance programs;
and
4. The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
C. Making it a requirement that each employee to be engaged in the performance of the
contract be given a copy of the statement required by subparagraph A;
D. Notifying the employee in the statement required by subparagraph 1 A that, as a
condition of employment under the contract, the employee will:
1. Abide by the terms of the statement; and
2. Notify the employer of any criminal drug statute conviction for a violation occurring
in the workplace no later than five (5) days after such conviction;
E. Notifying the City of Costa Mesa within ten (10) days after receiving notice under
subparagraph 1 D 2 from an employee or otherwise receiving the actual notice of such
conviction;
F. Taking one of the following actions within thirty (30) days of receiving notice under
subparagraph 1 D 2 with respect to an employee who is so convicted:
1. Taking appropriate personnel action against such an employee, up to and
including termination; or
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local
health agency, law enforcement, or other appropriate agency;
SUBJECT
DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5
EFFECTIVE
DATE
8-8-89
PAGE
3 of 3
G. Making a good faith effort to maintain a drug-free workplace through implementation
of subparagraphs 1 A through 1 F, inclusive.
2. Contractor and/or sub-grantee shall be deemed to be in violation of this Policy if the City
of Costa Mesa determines that:
a. Contractor and/or sub-grantee has made a false certification under paragraph 1
above;
b. Contractor and/or sub-grantee has violated the certification by failing to carry out
the requirements of subparagraphs 1 A through 1 G above;
c. Such number of employees of Contractor and/or sub-grantee have been convicted
of violations of criminal drug statutes for violations occurring in the workplace as
to indicate that the contractor and/or sub-grantee has failed to make a good faith
effort to provide a drug-free workplace.
3. Should any contractor and/or sub-grantee be deemed to be in violation of this Policy
pursuant to the provisions of 2 A, B, and C, a suspension, termination or debarment
proceeding subject to applicable Federal, State, and local laws shall be conducted. Upon
issuance of any final decision under this section requiring debarment of a contractor and/or
sub-grantee, the contractor and/or sub-grantee shall be ineligible for award of any
contract, agreement or grant from the City of Costa Mesa for a period specified in the
decision, not to exceed five (5) years. Upon issuance of any final decision recommending
against debarment of the contractor and/or sub-grantee, the contractor and/or sub-grantee
shall be eligible for compensation as provided by law.
Attachment 3
Attachment 4
From: Marc Perkins <marc@cmabs.org>
Sent: Tuesday, March 16, 2021 1:00 PM
To: CITY CLERK
Cc: REYNOLDS, ARLIS; FOLEY, KATRINA; MARR, ANDREA; CHAVEZ, MANUEL, GAMEROS,
LOREN; HARLAN, JEFFREY, HARPER, DON; FARRELL HARRISON, LORI ANN
Subject: CMABS letter on Adams & Pinecreek improvements (Consent Calendar item 6)
Attachments: CMABS - Adam and Pinecreek Letter - 3_16_21.pdf
Dear Madam Mayor, City Councilors, and City Manager,
Attached please find a letter from the board of the Costa Mesa Alliance for Better Streets on tonight's consent
calendar item #6: the Adams and Pinecreek intersection improvement.
To briefly summarize, the CMABS board is thankful and excited that the city is working on improving the
Pinecreek and Adams intersection and adding much -needed bicycle infrastructure on Adams between Harbor
and Fairview. However, we believe that changes to the proposed designs are needed to further enhance safety
and create a facility that will make the street better for all users.
Thank you for your time,
Marc Perkins
Secretary, Costa Mesa Alliance for Better Streets
marc@cmabs.org
www.cmabs.org
COSTA MESA ALLIANCE
,Xi;k FOR BETTER STREETS
Date: March 16, 2021
To: Madam Mayor and Council Members
From: Costa Mesa Alliance for Better Streets (CMABS)
Subject: Consent Calendar Item No. 6: Adams Ave. and Pinecreek & Adams Improvements
Included in the Consent Calendar for tonight's (3/16/21) City Council Meeting are two projects
for Adams Avenue. One is to improve the intersection of Pinecreek Dr. and Adams at the north
entrance to Orange Coast College (OCC). The second is to install Class II bike lanes on Adams
between Harbor Blvd. and Fairview Road. The second project is included in the city's Active
Transportation Plan.
Adams Avenue is a critical part of Costa Mesa's transportation network. Between Harbor and
Fairview, Adams forms the northern boundary of OCC. With the heavy use of this section of
Adams by OCC students, copious apartments lining the street, and 800 beds of new student
housing located only 200' from the roadway, it is imperative that pedestrian and bicycle safety
are the priority for these two projects. We want this section of Adams to be safe for ALL users.
CMABS agrees that improvements are needed along this section of Adams Ave. and at the
intersection with Pinecreek Dr; we are thankful the city is working on this project. While these
projects have some good design elements, overall, we believe the current conceptual layouts
are inadequate for safety and need to be improved. We want to work with City Staff to improve
upon the design of these two projects to make them safer.
Suggested safety improvements:
1. As currently conceived, the bike lanes on this section of Adams are inconsistent with
NACTO guidelines and the Federal Highway Administration's Bikeway Selection Guide
recommendations. On a street with three wide traffic lanes and a 45mph speed limit,
five-foot- wide bike lanes that run in the gutter are neither safe nor comfortable. It would
be preferable to narrow the traffic lanes and/or median to be able to widen the bicycle
lanes and provide a safety buffer between the fast-moving cars and cyclists.
2. Paint the asphalt in green conflict zone paint wherever a bicycle lane and a car might
cross paths.
3. Reconfigure the bike lanes at the bus stops to improve cyclist safety.
4. Install a parking -protected bike lane to the right of parked cars where there is on -street
parking (east of Pinecreek along the northern edge of Adams Avenue).
5. Additional safety improvements are needed at the intersection of Adams and Fairview to
alleviate the safety hazards created by the two slip lanes.
6. At the Pinecreek and Adams intersection, the slip lanes need to be removed and
replaced with right and left hand turn lanes.
7. West of Pinecreek at the Coast Community College District entrance, safety can be
improved by using a T-intersection to eliminate one conflict zone.
We have more detailed safety options and recommendations that we can share at a later
time, and want to work with City Staff to help make this section of Adams Avenue as safe as
can be.
To summarize, we believe this section of Adams Avenue needs improvements and in doing
so safety needs to be the top priority. While the proposed designs do increase the safety
from the current state of the roadway, we believe that further safety improvements are
warranted.
Thank you,
Costa Mesa Alliance for Better Streets