HomeMy WebLinkAbout09 - CC-7 - City Hall Electric Vehicle (EV) Charging - 3/16/20211
CITY COUNCIL AGENDA REPORT
MEETING DATE: MARCH 16, 2021 ITEM NUMBER: CC-7
SUBJECT: CITY HALL ELECTRIC VEHICLE (EV) CHARGING STATIONS –
CITY PROJECT NO. 20-09
DATE: FEBRUARY 24, 2021
FROM: PUBLIC SERVICES DEPARTMENT / ENGINEERING DIVISION
PRESENTATION BY: RAJA SETHURAMAN, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION
CONTACT:
SEUNG YANG, P.E.,
CITY ENGINEER, (714) 754-5633
RECOMMENDATION:
Staff recommends that the City Council:
1. Accept the work performed by AMTEK Construction and authorize the City Clerk to file
the Notice of Completion.
2. Authorize the City Manager to release the Labor and Material Bond seven (7) months
after the filing date; release the Faithful Performance Bond at the conclusion of the one-
year warranty period; and release the retention monies 35 days after the Notice of
Completion filing date.
BACKGROUND:
On July 17, 2018, the City Council approved Resolution No. 18-51 authorizing the Public
Services Department to submit an application for the Mobile Source Air Pollution
Reduction Committee (MSRC) Local Government Partnership Program and execute any
contracts, agreement, and documents necessary for the purpose of obtaining the grant
funding. An application to install electric vehicle chargers at City Hall and purchase electric
vehicles was formally submitted thereafter. The City successfully secured $148,210 in
grant funding from the MSRC on February 2020, of which $122,540 was allocated for the
construction of electric vehicle chargers at City Hall. As a condition of the MSRC grant, the
remaining $25,670 was allocated towards the purchase of three (3) Electric Vehicles. Staff
secured an additional $70,000 rebate for the project through the Southern California
Incentive Project (SCIP) in February 2020.
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The City Hall Electric Vehicle (EV) Charging Stations project included the installation of five
(5) electric vehicle (EV) charging stations at City Hall that provide a total of nine (9) EV
charging ports. The design included two (2) dual port Level II charging stations at the back of
City Hall to serve four (4) EV parking spaces; and two (2) dual port Level II charging stations
plus one (1) DC fast Level Ill charging station to serve a total of five (5) EV parking stalls in
front of City Hall. As part of the MSRC funding agreement, all of these charging stations will
be available to the general public and City fleet vehicles continuously, 24 hours a day, 7 days
a week.
On September 1, 2020, the City Council awarded a contract to AMTEK Construction in the
amount of $333,001.40 for the City Hall EV Charging Stations Project, City Project No. 20-09.
ANALYSIS:
The work required by the contract documents was completed on December 7, 2020, to the
satisfaction of the City Engineer.
A summary of the costs is as follows:
Original Contract Cost: $ 333,001.40
Final Quantity and Unit Cost Adjustment: ($ 45,061.50)
Final Contract Cost: $ 287,939.90
The final contract cost amounted to $287,939.90, which is $45,061.50 below the original
contract price.
As of this date, there are no Stop Notices filed against the monies due to AMTEK
Construction.
City Hall Public Parking South City Hall Public Parking
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ALTERNATIVES CONSIDERED:
There are no alternatives considered for this item.
FISCAL REVIEW:
There is no fiscal impact with this item.
LEGAL REVIEW:
The City Attorney’s Office has reviewed this report and approves it as to form.
CITY COUNCIL GOALS & PRIORITIES:
This project works toward achieving the following City Council goal and objective:
Goal 4: Maintain and Enhance the City’s Infrastructure, Facilities, Equipment and
Technology
CONCLUSION:
The City Hall EV Charging Stations Project, City Project No. 20-09, was completed to the
satisfaction of the City Engineer.
It is recommended that the City Council accept the work performed by AMTEK Construction,
authorize the City Clerk to file the Notice of Completion, release the retention monies 35 days
after the Notice of Completion filing date, and authorize the City Manager to release the
Labor and Material Bond seven (7) months after the filing date and Faithful Performance
Bond at the conclusion of the one-year warranty period.
________________________________ _________________________________
SEUNG YANG, P.E. RAJA SETHURAMAN
City Engineer Public Services Director
________________________________ _________________________________
CAROL MOLINA KIMBERLY HALL BARLOW
Finance Director City Attorney