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HomeMy WebLinkAbout15 - NB-3 - COVID-19 Homeless Prevention and Street - 3/16/20211 CITY COUNCIL/HOUSING AUTHORITY AGENDA REPORT MEETING DATE: MARCH 16, 2021 ITEM NUMBER: NB-3 SUBJECT: COVID-19 HOMELESSNESS PREVENTION AND STREET OUTREACH SERVICES, AND FOOD ASSISTANCE PROGRAMS DATE: FEBRUARY 23, 2021 FROM: CITY MANAGER/EXECUTIVE DIRECTOR’S OFFICE PRESENTATION BY: SUSAN PRICE, ASSISTANT CITY MANAGER/ASSISTANT EXECUTIVE DIRECTOR FOR FURTHER INFORMATION CONTACT: SUSAN PRICE, ASSISTANT CITY MANAGER/ASSISTANT EXECUTIVE DIRECTOR (714) 754-5122 RECOMMENDATION: Staff recommends that the City Council and the Housing Authority Board of Directors: 1. Authorize the City Manager/Executive Director to execute agreements for Community Development Block Grant – Coronavirus (CDBG-CV) funding combined from Round 1 ($122,382) and Round 3 ($160,000), each for a term of one year, with the option of a one year, no fee extension, at the discretion of the City Manager, with the following two vendors: a. Kingdom Causes Inc., dba City Net in an amount not to exceed $192,000 for the Afterhours Street Outreach program; and b. Trellis in an amount not to exceed $90,382 for the Innovative Street Outreach and Lifeskills Program. 2. Release a new bid of the $177,382 homeless prevention/food assistance funds to consider all eligible CDBG CV activities to effectively address impacts to low and moderate income households in Costa Mesa. BACKGROUND: The Federal CARES Act provided $5 billion in CDBG to assist “America’s low-income families and most vulnerable citizens.” The U.S. Department of Housing and Urban Development (HUD) allocated $2 billion of these funds to eligible jurisdictions by using the existing CDBG grant formula. 2 On April 2, 2020, the City was notified by HUD that it would receive $668,658 in “Round 1” CDBG-CV funds. On June 16, 2020, City Council held a public hearing to amend the City’s Citizen Participation Plan and the 2019-2020 Annual Action Plan to allocate $668,658 Round 1 CDBG-CV funds for program that will support homeless services and prevention caused by the Coronavirus pandemic. On September 11, 2020, HUD announced Round 3 of CDBG-CV funding (Round 2 funding was awarded to states). On October 20, 2020, the City Council took action to allocate Round 3 funds of $1,168,216. Of that total $1.2 million allocation, City Council approved $577,382 for homeless prevention ($400,000 for rental assistance and $177,382 for food assistance), and $357,191 for street outreach services. An allocation summary for CDBG- CV funds is provided as Attachment 1. All CDBG-CV funds must be used to prevent, prepare for, or respond to the COVID-19 pandemic. Locally identified COVID-related impacts, such as an increase in visible homelessness and an increased need for food assistance among residents, precipitated the development of the bid process to solicit providers of these key services. Homelessness prevention/Food Assistance and street outreach services align with the express intent of CARES Act legislation by targeting funds toward households facing food insecurity and increased homelessness as a result of the economic impacts of COVID-19. Regionally, the emergency shelter system has a reduced census to comply with public health mandates and as a result, increased street outreach is needed to triage basic needs for the City’s population experiencing homelessness within the City. Two types of street outreach services were sought in the RFP, one for after-hours street outreach services and the other for innovative street outreach and lifeskills services to address the increase in visible street homelessness during the COVID-19 pandemic. These proposed uses of CDBG-CV funds comply with the Council and HUD approved plans with no impact to the City’s General Fund. ANALYSIS: The City’s Purchasing Division released a Request for Proposals (RFP) for the City’s COVID-19 Homeless Prevention/Food Assistance and Street Outreach Programs. The RFP was posted on the City’s online bid platform, Planet Bids, advertised in the newspaper, and sent to many local and regional nonprofit organizations with specific experience related directly to administration of homeless services, street outreach and food assistance programs within Costa Mesa for CDBG eligible populations. The RFP was released on December 18, 2020 and closed on January 14, 2021. The City received three proposals for Street Outreach services; however, no proposals for the Homeless Prevention/Food Assistance program were received despite targeted outreach by the City. A panel comprised of City staff reviewed the submittals. Each proposal was evaluated for compliance with the City's RFP and made evaluations based on project understanding, depth of experience, technical expertise, ability to meet the schedule, and associated factors. Because the funding is specific to the COVID-19 response, the review panel met with the top two ranked proposals to determine and confirm that the budgeted activities are eligible by HUD regulation for CDBG-CV response activities. CityNet ranked first and Trellis second respectively, for street outreach. Due to limited funding, the staff recommendation 3 represents a total allocation of $282,382 for the two high scoring proposals, one for each of the two components listed in the Street Outreach section of the RFP, reflecting eligible activities for CDBG CV funding. Both proposals are attached as Attachment 2. An agency not deemed eligible for CDBG-CV may apply under the CDBG annual grant process which is in process and available for broader non-COVID related community services program activities. Because there were no proposals received in response to the $177,382 bid for Homeless Prevention/Food Assistance specifically, staff recommends that a new bid be issued for any proposals serving income eligible low and moderate income households that can demonstrate any eligible activity under CDBG-CV. The bid process will evaluate each proposal to ensure the one selected has the greatest impact on the low and moderate income households within the City of Costa Mesa. This alternative ensures that all eligible activities can be considered, without limiting to the food assistance category of eligible CDBG-CV activities. FISCAL REVIEW: There are no fiscal impacts to the City’s General Fund from this action. LEGAL REVIEW: The City Attorney/Housing Authority General Counsel’s office has reviewed this report and approves it as to form. CITY COUNCIL GOALS & PRIORITIES: The City Council Goal to Strengthen Public Safety and keep the Community Safe aligns with this effort to proactively augment community based safety net services related to homelessness prevention/food assistance and street outreach services. CONCLUSION: The COVID-19 Homeless Prevention and Street Outreach Programs assist homeless individuals and families in Costa Mesa who are impacted by the COVID-19 pandemic. The City Council and the Housing Authority Board of Director’s approval of the recommended actions will authorize the City Manager/Executive Director to execute all professional services agreements to assist with the mitigation of COVID-19 related impacts. 4 SUSAN PRICE Assistant City Manager/Assistant Executive Director CAROL MOLINA KIMBERLY HALL BARLOW Finance Director City Attorney ATTACHMENTS: 1. Allocation Summary for CDBG-CV Funds 2. Proposals Recommended for Award (City Net, Trellis) ATTACHMENT 1 ADOPTED ALLOCATION OF CDBG-CV FUNDING ROUND 1 $ 668,658 ROUND 3 $ 1,168,216 ROUND 1 % of ROUND 1 ROUND 3 % of ROUND 3 TOTAL TOTAL AWARD FUNDS AWARD FUNDS AWARD ALLOCATED Homeless Prevention $387,321 58% $577,382 49% $964,703 53% Street Outreach Services $181,038 27% $357,191 o 31/o $538,229 0 29/0 (Low/Moderate Income Households) Administration $100,299 15% $233,643 20% $333,942 18% TOTAL $668,658 100% $1,168,216 100% $1,836,874 100% Rental Assistance $387.321 Food Assistance $0 Large Item Pick -Ups $58,656 Street Outreach $122,382 Motel/Hotel Vouchers $0 SUBTOTAL $568,359 Admin $100,299 TOTAL $668,668 $400,000 $177,382 $58,656 $160,000 $138,535 $934,673 $233.643 $1,168,216 $787,321 $177,382 $117,312 $282,382 $138.535 $1,602,932 $333,942 $1,836,874 5 ATTACHMENT 2 January 13, 2020 REGARDING: RFP No. 21-05 for COVID-19 Homeless Prevention and Street Outreach Services and Food Assistance Programs Dear Review Committee: This cover letter is to confirm Kingdom Causes Inc.'s, dba City Nets, application to Costa Mesa's No. 21-05 for COVID-19 Homeless Prevention and Street Outreach Services and Food Assistance Programs, and to affirm City Net's willingness to enter into a contract under the terms and conditions prescribed by the RFP, including relevant registrations and requirements, abiding by all terms and conditions as contained in the RFP exhibits and Sample Contract. Qualifications and Experience As one of the largest and most effective providers of street outreach and engagement services in southern California, City Net is uniquely positioned to partner with Costa Mesa to achieve housing solutions for homeless neighbors. City Net currently manages homeless services projects funded through federal, state, county, and city contracts. City Net is one of the largest street outreach nonprofit organizations in southern California, with the majority of our $18 million annual budget, and 148 of our 174 full-time employees (85%) dedicated to direct client engagement on the streets or in homeless shelters. Southern California is blessed with many excellent homeless service providers —many of them larger than City Net —but few can match City Net's focus on street outreach. It is our main service, so we have developed unparalleled expertise. This team of 174 also gives us a unique depth of field, allowing us deploy staff on new projects with speed and effectiveness that others cannot replicate. We have a proven ability to recruit, train, and deploy professional street outreach staff to achieve successful outcomes in the most difficult circumstances, including during the current COVID-19 global pandemic, across the counties of Los Angeles, Orange, Riverside and Santa Barbara. City Net also has a unique skillset in providing outreach to challenging unsheltered encampments. We have successfully partnered with city and county agencies on some of the largest and most visible homeless encampments in the history of southern California, including the Santa Ana River Trail in Orange County, the Civic Center/Plaza of the Flags in Santa Ana, La Palma Park/Maxwell Park in Anaheim, State Street in Santa Barbara, the Riverbed and Massachusetts Avenue in Riverside County, and the Beach Boulevard corridor through La Habra, Buena Park, Anaheim, Stanton, Garden Grove, and Westminster. City Net worked jointly on these projects with county agencies within the local Continuums of Care ("CoCs") and will leverage these strong relationships in service provision to homeless neighbors in Costa Mesa. City Net's capacity and experience have translated into more than 12,700 unique individuals engaged in the streets and in homeless encampments of all types —in parks, on the streets, in abandoned buildings, on riverbeds and flood control channels, at the beach, under freeway overpasses, on railroad tracks, and in rural encampments far from services and the public eye. City Net Proposal RFP 21-05 Page 1 G Of these 12,700 individuals, City Net has connected more than 7,600 unduplicated individuals from the streets and into shelters and housing. Because we generally lack direct access to beds we control, most exits require a collaborative approach with CoC agencies, along with creativity to achieve results through relocations, bridge housing, transitional housing, etc., with agencies who are not traditionally funded through the CoC. Some of these street exits are represented in the table below: Goal Actual Anaheim 830 2,184 Bellflower 32 49 Brea 22 34 Buena Park 260 635 Corona 100 130 Cypress 64 161 Fullerton 150 573 Garden Grove 140 260 La Habra 104 232 Lake Forest 10 22 La Palma 60 52 Newport Beach 44 95 OC Courtyard 380 744 OC Flood Control Channel 150 322 Placentia 60 167 Riverside 80 110 San Clemente Santa Ana 16 38 600 1,341 Santa Barbara 50 68 Stanton 275 455 Temecula 26 96 Tustin 70 290 Western Riverside COG (Lake Elsinore, Menifee, Murrieta, Wildomar) 18 78 Westminster 195 225 TOTAL 3,736 6,8591 City Net Proposal RFP 21-05 Page 2 --? Budget Costa Mesa Supplemental Street Outreach, 52 weeks 2 case managers, W 10:30am-11:30am, Th-F 4:00pm to 9:00pm, Sa 1:00pm to 9:00pm Labor Title/Role Description Hourly rate w/ benefits Hrs/ week Wks FTE TOTAL Program Supervisor Project supervision, primary city liaison $34.00 15 52 0.375 $26,520 O+E Case Manager O+E W 10:30am-11:30am, Th-F 4:00pm to 9:00pm, Sa 1:00pm to 9:00pm plus case management $26.00 40 52 1.000 $54,080 O+E Case Manager O+E W 10:30am-11:30am, Th-F 4:00pm to 9:00pm, Sa 1:00pm to 9:00pm plus case management $26.00 40 52 1.000 $54,080 Executive leadership Project oversight, quality control, communications, problem solving $75.00 4 52 0.100 $15,600 Finance and billing Payroll, billing, accounting $39.12 4 52 0.100 $8,137 Human resources Staff recruting, hiring, training, dispute resolution $28.00 4 52 0.100 $5,824 Operations Daily business activities $26.00 1 4 52 0.100 $5,408 Data entry and reporting HMIS data entry $26.00 8 52 0.200 $10,816 Labor Subtotal: 2.975 $180,465 Operations and Program Expenses Item Description TOTAL Client Services Client/staff transport (1 vehicles): vehicle lease, gas, insurance, maintenance $19,200 Client Services Fees, rental assistance and move -in costs for: rapid rehousing, sober living homes, room and board, rooms for rent, relocations, etc. Also fees for documentation, local transportation, work expenses, etc. $32,476 Rent Office space and office equipment/furniture rental $8,568 Equipment Phones, computers (hardware and software) and equipment $6,729 Materials and Supplies Personal Protective Equipment (PPE) for staff and clients (masks, gloves, face shields, proximity suits, trash bags, etc.) with replacements $2,400 Materials and Supplies Uniforms, copies, forms, office supplies, equipment, etc. $2,588 Materials and Supplies IT support and client management software licenses $2,588 Materials and Supplies Financial audit $357 Materials and Supplies Liability Insurance $1,339 Administrative Expenses Subtotal: $76,246 Administration Category Description TOTAL Indirect Costs At 10%: includes general expenses incurred by City Net but not directly borne by the project (utilities, taxes, insurance, legal, staff development, contingencies, etc.) $25,671 Administration subtotal: $25,671 Project TOTAL $282,3g2 City Net Proposal RFP 21-05 Page 3 Sinale Point of Contact For any questions about this proposal or the contents it contains, or for general questions about City Net, please contact: Matt Bates, Vice President matt@citynet.org 323-485-8881 Proaram Offices (from which project will be manaaed) 2121 W. Crescent Ave., Ste. A Anaheim, CA 92801 Subcontractors We are not proposing to utilize subcontractors in this proposal. Thank you for your consideration of this proposal. Respectfully submitted, / 7 1 Matt Bates Executive Vice President City Net Proposal RFP 21-05 Page 4 Method of Approach City Net will provide street outreach and engagement services in the same manner refined by thousands of outreach and engagement interactions in Orange County. Description of Services Street Outreach Street outreach is service delivery for the specific purpose of reaching out to unsheltered homeless neighbors; connecting them with emergency shelter, housing, or critical services; and providing urgent, non -facility -based care. These activities are intended to help homeless neighbors to begin the process of obtaining appropriate supportive services, including assistance in obtaining permanent housing, medical health treatment, mental health treatment, counseling, supervision, and other services essential for achieving independent living. Engagement Engagement services are activities to locate, identify, and build relationships with homeless neighbors to offer support, intervention, and connections with homeless assistance programs and/or mainstream social services and other housing programs. Specific activities may include: • Conducting an initial assessment of client needs and eligibility • Providing informal crisis counseling • Addressing urgent physical needs, such as providing meals, blankets, clothes, or toiletries • Actively connecting and providing information and referrals to needed services • Making formal referrals into the CoC shelter and housing system Case Management Case management activities assess housing and service needs and arrange, coordinate and/or monitor the delivery of individualized services. Specific activities include: • Assessment and intake using HMIS • Conducting initial evaluations including verifying and documenting eligibility • Developing/securing/coordinating services • Helping obtain Federal, State, and local benefits • Monitoring and evaluating program participant progress in particular programs • Providing information and referrals to other providers • Developing an individualized housing stabilization plan Housing Navigation City Net will partner with local agencies to deploy housing navigators who will acquire documentation and complete forms required for housing. Housing navigation also involves housing search which includes attending property owner meetings, setting appointments, and assisting with paperwork related to housing applications. City Net will provide housing search and placement services for eligible clients. Services include coordinating moving arrangements for the client and setting up utilities, as well as mediation with property owners on behalf of the client. Transportation Through use of privately leased vans and/or transportation services, City Net will engage in: City Net Proposal RFP 21-05 Page 5 1 O • Transporting unsheltered people to emergency shelters, emergency health, emergency mental health, or other service facilities • Provision of public transportation for participants • Transportation costs (bus tickets, gas, minor car repairs, etc.) to assist homeless neighbors to relocate out of the region, provided they have permanent housing there • Assisting program participants to use public transportation Emergency Health/Mental Health City Net will refer homeless neighbors to emergency health and/or emergency mental health services to the extent that other customary emergency health services and treatments are unavailable or inaccessible to the homeless neighbor. A referral example is outpatient treatment of urgent medical conditions by licensed medical professionals in community -based settings (e.g. streets, parks, and campgrounds) to those eligible participants unwilling or unable to access emergency shelter or an appropriate healthcare facility. Services for Special Populations Services for special populations are essential services that have been tailored to address the special needs of homeless youths, victims of domestic violence, dating violence, sexual assault, or stalking, including connections to services offered by rape crisis centers, domestic violence shelters, and other organizations that serve persons who meet the HUD homeless definition and have special needs. Food and Emergency Services Food and other emergency services will be given to clients primarily as they first move in to housing and for emergency circumstances. During the duration of their tenancy, clients will be connected food banks and service agencies in the community as their primary resource for emergency needs. Housing First All City Net programs are informed by and consistent with Housing First principals. Housing First is an approach to serving people experiencing homelessness that recognizes a homeless person must first be able to access a decent, safe place to live, that does not limit length of stay (permanent housing), before stabilizing, improving health, reducing harmful behaviors, or increasing income. Under the Housing First approach, anyone experiencing homelessness is connected to a permanent home as quickly as possible, and programs remove barriers to accessing the housing, like requirements for sobriety or absence of criminal history. It is based on the "hierarchy of need:" people must access basic necessities —like a safe place to live and food to eat —before being able to achieve quality of life or pursue personal goals. Finally, Housing First values choice not only in where to live, but whether to participate in services. Trauma -Informed Care City Net assumes that individuals and families who are homeless have been exposed to trauma. Research has shown that individuals who are homeless are likely to have experienced some form of previous trauma; homelessness itself can be viewed as a traumatic experience; and being homeless increases the risk of further victimization and retraumatization. Therefore, our programs, policies and procedures are designed not only respond to the immediate crisis of homelessness, but to also contribute to the longer -term healing of homeless individuals. Trauma -Informed Care (TIC) offers a framework for providing services to traumatized individuals within a variety of service City Net Proposal RFP 21-05 Page 6 settings, including homelessness service settings. Since trauma also influences how people approach and respond to services, City Net strives to recognize trauma symptoms, acknowledge the role that trauma has played in clients' lives, and better understand and address the needs of those with trauma histories. The goal of this approach is to avoid retraumatization and exacerbation of trauma symptoms. This change in understanding can be illustrated by the difference between the questions "What's wrong with you?" vs. "What has happened to you?" While the terms violence, trauma, abuse, and post - traumatic stress disorder (PTSD) are frequently used interchangeably, it is useful to think of trauma as a response to violence or other overpowering negative experience such as abuse. Trauma refers to both the event and the particular response to an event. PTSD is one type of disorder resulting from trauma. Becoming "traumatized" varies greatly among individuals, and not everyone exposed to a potential traumatic event will be traumatized. Trauma begins with an event or experience that overwhelms normal coping mechanisms. There are physical and psychological reactions —which are normal —in response. Retraumatization refers to the psychological and/or physiological experience of being "triggered," i.e., when an environmental cue related to the trauma —such as a smell or a sound —triggers a full fight -or - flight response. Although environmental triggers cannot be eliminated, City Net seeks to create an environment —both a physical environment, and a framework of compassionate understanding in which the trauma survivor feels safe. Motivational Interviewing City Net employs Motivational Interviewing (MI) techniques in its programs. MI is a counseling method that helps people resolve ambivalent feelings and insecurities to find the internal motivation they need to change their behavior. It is a practical, empathetic, and short-term process that takes into consideration how difficult it is to make life changes. The core components of MI are to: • Express and show empathy towards clients • Support and articulate discrepancies between clients' goals and choices that take them away from goals • Deal with resistance without confrontation • Support self -efficacy • Support client autonomy Data Collection Policy The information City Net collects about individuals and families who access our services is confidentially stored in a local electronic database called the Homeless Management Information System (HMIS). HMIS securely records information (data) about people accessing housing and homeless services, which may include, but is not limited to, names and contact information, birthdates, demographic information, self - reported medical information, Veteran status, disability status, etc. Under the HMIS Data -Sharing Agreement, the individual client data of those who consent to have their information stored in HMIS is only viewable by qualified staff at each participating agency. In order to participate in HMIS, leaders at each agency must sign an Agency Agreement that includes a commitment to protecting client data and maintaining confidentiality, and agency staff must pass multiple trainings that each go over the importance of client privacy. City Net Proposal RFP 21-05 Page 7 1 Z City Net is accountable to our HMIS Data -Sharing partners, to the local County, to our local Continuum of Care, and to the Department of Housing and Urban Development (HUD) to maintain the privacy and security of the confidential personal information we collect about our clients and their families. Aside from these legal and funding -related obligations, we also believe we have an ethical responsibility to our clients to not share their personal data in ways to which they've not agreed. To ensure City Net's commitment to excellent data collection, privacy and security, analysis and reporting practices, City Net does not authorize external agencies to complete these functions on our behalf except in very limited circumstances and only with prior written approval and with City Net's full participation in all data reporting and analysis. This is so that City Net can responsibly provide context and analysis for the data City Net collects within collaborative efforts to coordinate the most effective services for our homeless neighbors, better understand homelessness in our community, assess the types of resources needed in our local area, and participate in generating aggregate statistical reports to HUD, which help to improve policy and bring adequate funding of services for the most vulnerable populations in our community, and so City Net can assure its ethical and legal responsibilities to homeless neighbors to not share their data in ways to which they have not agreed. Requirements from City Staff City Net staff will partner with city staff on case conferencing in weekly meetings on Tuesday mornings, as scheduled and led by the city. Every effort will be made to coordinate engagement efforts and resources to ensure the best client outcomes in the most efficient manner possible.' Further, City Net will share all job postings (for this project and all others engaged by City Net) with the City to ensure that qualified candidates formerly from the city have opportunity to apply and receive hiring consideration. General Information Contact Person Matt Bates, Vice President 2121 W. Crescent Ave., Ste. A Anaheim, CA 92801 matt@citynet.org 323-485-8881 Office Information Mailing Address (operational since 1999) 4508 Atlantic Avenue, Suite 292 Long Beach, CA 90807 Programmatic Offices (operational since 2017) 2121 W. Crescent Ave., Ste. A Anaheim, CA 92801 City Net Proposal RFP 21-05 Page 8 13 Legal Name Kingdom Causes, Inc., dba City Net Year of Formation 1999 Organization Type Exempt from Federal income tax under section 501(c) (3) of the Internal Revenue code. Federal Employee Identification Number (EIN) 57-1162424 California Corporation Number 2552139 DUNS Number 361759140 Litigation, Mediation or Arbitration Statement City Net has never had its nonprofit status revoked or withheld by the IRS, the Secretary of State, the State Attorney General, or the Franchise Tax Board. City Net has never been sued, or engaged in any other litigation, mediation, or arbitration related to service provision or for any other reason. Qualifications and Experience As one of the largest and most effective providers of street outreach and engagement services in southern California, City Net is uniquely positioned to partner with Costa Mesa to achieve housing solutions for homeless neighbors. City Net currently manages homeless services projects funded through federal, state, county, and city contracts. City Net is one of the largest street outreach nonprofit organizations in southern California, with the majority of our $18 million annual budget, and 148 of our 174 full-time employees (85%) dedicated to direct client engagement on the streets or in homeless shelters. Southern California is blessed with many excellent homeless service providers —many of them larger than City Net —but few can match City Net's focus on street outreach. It is our main service, so we have developed unparalleled expertise. This team of 174 also gives us a unique depth of field, allowing us deploy staff on new projects with speed and effectiveness that others cannot replicate. We have a proven ability to recruit, train, and deploy professional street outreach staff to achieve successful outcomes in the most difficult circumstances, including during the current COVID-19 global pandemic, across the counties of Los Angeles, Orange, Riverside and Santa Barbara. City Net also has a unique skillset in providing outreach to challenging unsheltered encampments. We have successfully partnered with city and county agencies on some of the largest and most visible homeless City Net Proposal RFP 21-05 Page 9 Iq encampments in the history of southern California, including the Santa Ana River Trail in Orange County, the Civic Center/Plaza of the Flags in Santa Ana, La Palma Park/Maxwell Park in Anaheim, State Street in Santa Barbara, the Riverbed and Massachusetts Avenue in Riverside County, and the Beach Boulevard corridor through La Habra, Buena Park, Anaheim, Stanton, Garden Grove, and Westminster. City Net worked jointly on these projects with county agencies within the local Continuums of Care ("CoCs") and will leverage these strong relationships in service provision to homeless neighbors in Costa Mesa. City Net's capacity and experience have translated into more than 12,700 unique individuals engaged in the streets and in homeless encampments of all types —in parks, on the streets, in abandoned buildings, on riverbeds and flood control channels, at the beach, under freeway overpasses, on railroad tracks, and in rural encampments far from services and the public eye. Of these 12,700 individuals, City Net has connected more than 7,600 unduplicated individuals from the streets and into shelters and housing. Because we generally lack direct access to beds we control, most exits require a collaborative approach with CDC agencies, along with creativity to achieve results through relocations, bridge housing, transitional housing, etc., with agencies who are not traditionally funded through the CDC. Relevant Contracts Project Name Term Amount Funding Contact ntact Contact Summary of Services Agency Name mail Phone Regional North Dec 2017- $2,413,844 NOC PST Soo Kang kang@ci.st 714-890- Anaheim, Brea, Buena Park, Cypress, Fullerton, La Orange County present nton.ca.us 4274 Habra, La Palma, Placentia, Stanton: homeless Public Safety services, street outreach Task Force (NOC) OC Flood Jul 2017- $1,584,000 County of Zulima zulima.lund 714-834- Census; street outreach, case management, Control Channel Sep 2018 Orange Lundy @ocgov.c 6805 bridge housing, essential services m Anaheim Jan 2014- $1,168,256 City of Sandra ssagert@an 714-765- Homeless census, homeless services, bridge Homeless Dec 2020 Anaheim Sagert aheim.net 4413 housing for homeless, street outreach Collaborative Anaheim CCRT Jan 2021- $2,500,000 City of Sandra ssagert@an 714-765- COVID-19 street outreach and engagement, Dec 2021 Anaheim Sagert aheim.net 4413 diversion of calls from Anaheim PD for homelessness and mental health. Santa Barbara Apr 2019- $1,123,806 City of Santa Laura Iclubbels@s 805-564- Santa Barbara: homeless census, homeless County present Barbara Dubbels 3ntabarbar 5491 services, street outreach, bridge housing Homeless 3ca.gov Emergency Aid Program Santa Barbara Jan 2021- $806,141 Santa Jett Black- black@co.s 805-568- Santa Barbara County COVID-19 street outreach County Dec 2021 Barbara Maertz nta- 2484 and engagement Outreach and County ESG Darbara.ca. Engagement is Newport Beach Feb 2018- $1,075,000 City of Clarivel 3p@newpo 949-644- Newport Beach: homeless census, homeless Homeless present Newport Rodriguez tbeachca.g 3001 services, street outreach, housing stabilization Outreach Beach v Santa Ana Oct 2019- $738,390 City of Santa Terri Eggers teggers@sa 714-647- Santa Ana: homeless census, homeless services, Homeless present Ana ta-ana.org 5378 street outreach Outreach City Net Proposal RFP 21-05 Page 10 I Project Name Term Amount Funding Contact ntact Contact Summary of Services Agency Name mail Phone Public Safety Dec 2019- $508,270 City of Michelle ndavis@riv 951-826- Riverside: homeless services, street outreach, and present Riverside Davis rsideca.go 5461 McKinney-Vento outreach Engagement Team (PSET) Street Outreach Homeless May $350,000 County of Karen betances 714-834- Costa Mesa, Fountain Valley, Garden Grove, Emergency Aid 2019- Orange Betances @ochca.co 2184 Huntington Beach, Newport Beach, Santa Ana, Program present Seal Beach, Tustin, Westminster: street outreach, shelter referrals, homeless services Westminster Feb 2017- $345,000 City of Shelley Stevens@ 714-548- Westminster: homeless census, homeless Homeless present Westminster Stevens westminste 3490 services, street outreach Outreach -ca.gov Tustin Homeless Apr 2017- $337,500 Tustin Police Melissa mlaird@tus 714-573- Tustin: homeless census, homeless services, Outreach present Department Laird Jnca.org 3322 street outreach Corona Dec 2018- $324,592 City of Karen aren.roper 951-739- Corona: homeless services, street outreach and Homeless present Corona Roper @coronaca. 4949 engagement Collaborative I gov Santa Barbara Sep 2020- $300,000 Santa Roc Lowry oclowry@c 805.568- Santa Barbara County: homeless encampment Homeless present Barbara .santa- 3519 outreach Outreach County arbara.ca. s La Habra May $277,500 City of La Lt. Dan 1henderson 562-383- La Habra: homeless census, homeless services, Homeless 2016-Jun Habra Henderson @lahabraca 4364 street outreach and engagement Collaborative 2019 gov NOC PST Dec 2017- $264,165 NOC PST Soo Kang kang@ci.st 714-890- Buena Park: homeless census, homeless services, present nton.ca.us 4274 street outreach NOC PST Dec 2017- $245,109 NOC PST Soo Kang kang@ci.st 714-890- Fullerton: homeless census, homeless services, present 3nton.ca.us 4274 street outreach Bellflower Apr 2019- $240,000 City of Karen avery@bel (562) Bellflower: homeless census, homeless services, Homeless present Bellflower Avery flower.org 804- street outreach Outreach 1424 NOC PST Dec 2017- $216,667 NOC PST Soo Kang kang@ci.st 714-890- Cypress: homeless census, homeless services, present 3nton.ca.us 4274 street outreach NOC PST Dec 2017- $216,665 NOC PST Soo Kang kang@ci.st 714-890- Stanton: homeless census, homeless services, present 3nton.ca.us 4274 street outreach San Clemente Dec 2019- $212,494 City of San Courtney jelluccic@s 949-361- San Clemente: homeless services, street oureach Homeless present Clemente, Bellucci n- 8360 Outreach CDBG lemente.o g Union Pacific Dec 2019- $205,000 Union Pacific Ranae keckelsen 402-544- Southern California: Encampment outreach on Railroad present Railroads Keckeisen @up.com 0162 UPR property in counties of: Los Angeles, Encampment Riverside, Santa Barbara and Orange Outreach Anaheim ESG July 2016- $199,350 City of Michelle ngallardo 714-765- Anaheim: homeless services, street outreach present Anaheim Gallardo @anaheim. 4300 ext et 4891 Temecula Jan 2018- $170,000 City of David Ikanoti@tu 714-573- Temecula: homeless services, street outreach Homeless present Temecula Kanoti I tinca.org 3046 Outreach City Net Proposal RFP 21-05 Page 11 1 Project Name Term Amount Funding Contact ntact Contact Summary of Services Agency Name mail Phone Santa Ana ESG Jul 2016- $142,281 City of Santa Terri Eggers eggers@sa 714-647- Santa Ana: homeless services, street outreach Jun 2019 Ana ta-ana.org 5378 NOC PST Dec 2017- $141,679 NOC PST Soo Kang kang@ci.st 714-890- Placentia: homeless census, homeless services, present anton.ca.us 4274 street outreach NOC PST Dec 2017- $141,400 NOC PST Soo Kang kang@ci.st 714-890- La Palma: homeless census, homeless services, present anton.ca.us 4274 street outreach NOC PST Dec 2017- $124,891 NOC PST Soo Kang kang@ci.st 714-890- Anaheim: homeless census, homeless services, present 3nton.ca.us 4274 bridge housing for homeless, street outreach Garden Grove Ju12017- $120,415 City of Timothy imothyt@ 714-741- Garden Grove: homeless census, homeless ESG present Garden Throne ggcity.org 5144 services, street outreach Grove Street2Home Oct 2016- $100,000 Illumination Yvette Vahistrom (949) Orange County: street outreach, VISPDAT, Sep 2018 Foundation Ahlstrom @ifhomele 273- documentation s.org 0555 Ext. 302 Fullerton Jul 2018- $80,000 City of Pauline pflanders@ 714-738- Fullerton: homeless census, homeless services, Homeless Jun 2019 Fullerton Flanders fullertonpd. 6739 street outreach Collaborative org NOC PST July 2019- $75,934 NOC PST Soo Kang kang@ci.st 714-890- La Habra: homeless census, homeless services, present anton.ca.us 4274 street outreach Lake Forest Sep 2019- $50,000 City of Lake Sharlyn De sdelapaz@l (949) Lake Forest: homeless services, street outreach Homeless Apr 2020 Forest La Paz akeforestca 282- Outreach gov 5215 NOC PST Jul 2019- $44,167 NOC PST Soo Kang kang@ci.st 714-890- Brea: homeless census, homeless services, street present anton.ca.us 4274 outreach Buena Park Jul 2017- $26,479 City of Martha marchuleta 714-562- Buena Park: homeless services Community present Buena Park Archuleta @buenapar 3591 Development k.com Block Grant Garden Grove Jul 2020- $25,000 City of Timothy timothyt@ 714-741- Garden Grove: homeless census, homeless ESG-CV present Garden Throne ggcity.org 5144 services, street outreach Grove Tustin Apr 2019- $14,675 Tustin Police Melissa laird@tus 714-573- Tustin: shelter referrals Temporary Jun 2019 Department Laird inca.org 3322 Shelter Outreach Santa Barbara May 2020 $7,438 City of Santa Laura dubbels@s 805-564- Santa Barbara: homeless encampment support State Street Barbara Dubbels ntabarbar 5491 Clearing ca.gov Financial Caoad City Net completed its first audit in 2020, and the audit was returned with no findings, indicating both our organizational fiscal strength, and the financial controls, policies and procedures in place to ensure the highest standards of fiscal responsibility. We would be pleased to provide a copy of this audit upon request. The City Net Board of Directors has ruled that City Net will complete an annual audit from this time forward. City Net Proposal RFP 21-05 Page 12 1 Jessica Bruce 16 years' experience in homeless services leadership and program design. Oversees Chief Program Officer staff of 140+ professional case managers, housing navigators, housing specialists. Co- jessica@citynet.org chairs Orange County CES Match Meetings and Continuum of Care (CoC) Committee on 714-719-1075 Street Outreach. Dr. Brad Fieldhouse 21 years' experience in executive nonprofit leadership. Began homeless services in President 1999. Directs effective homeless services programs in these counties: Los Angeles, brad@citynet.org Orange, Riverside and Santa Barbara. Directed 25+ homeless censuses, including 2019 714-904-0167 Orange County PIT. Education: BS, MDiv, DMin. Matt Bates 26 years' experience in homeless services and nonprofit management. Began homeless Executive Vice President services in 1994. Board Member for Orange County Continuum of Care and Orange matt@citynet.org County Commission to End Homelessness. Education: BA, BA, MA. 323-485-8881 Meg Oka 6 years' experience in operations, finance and systems administration for homeless Operations Director services nonprofit organizations. Oversees billing and reporting, operations and meg@citynet.org information technology for City Net. 714-795-4348 City Net Proposal RFP 21-05 Page 13 is Cost Proposal: Budset Costa Mesa Supplemental Street Outreach, 52 weeks 2 case managers, W 10:30am-11:30am, Th-F 4:00pm to 9:00pm, Sa 1:00pm to 9:00pm Labor Title/Role Description Hourly rate w/ benefits Hrs/ week Wks FTE TOTAL Program Supervisor Project supervision, primary city liaison $34.00 15 52 0.375 $26,520 O+E Case Manager O+E W 10:30am-11:30am, Th-F 4:00pm to 9:00pm, Sa 1:00pm to 9:00pm plus case management $26.00 40 52 1.000 $54,080 O+E Case Manager O+E W 10:30am-11:30am, Th-F 4:00pm to 9:00pm, Sa 1:00pm to 9:00pm plus case management $26.00 40 52 1.000 $54,080 Executive leadership Project oversight, quality control, communications, problem solving $75.00 4 52 0.100 $15,600 Finance and billing Payroll, billing, accounting $39.12 4 52 1 0.100 $8,137 Human resources Staff recruting, hiring, training, dispute resolution $28.00 4 52 0.100 $5,824 Operations Daily business activities $26.00 4 52 0.100 $5,408 Data entry and reporting HMIS data entry $26.00 8 52 0.200 $10,816 Labor Subtotal: 2.975 $180,465 Operations and Program Expenses Item Description TOTAL Client Services Client/staff transport (1 vehicles): vehicle lease, gas, insurance, maintenance $19,200 Client Services Fees, rental assistance and move -in costs for: rapid rehousing, sober living homes, room and board, rooms for rent, relocations, etc. Also fees for documentation, local transportation, work expenses, etc. $32,476 Rent Office space and office equipment/furniture rental $8,568 Equipment Phones, computers (hardware and software) and equipment $6,729 Materials and Supplies Personal Protective Equipment (PPE) for staff and clients (masks, gloves, face shields, proximity suits, trash bags, etc.) with replacements $2,400 Materials and Supplies Uniforms, copies, forms, office supplies, equipment, etc. $2,588 Materials and Supplies IT support and client management software licenses $2,588 Materials and Supplies Financial audit $357 Materials and Supplies Liability Insurance $1,339 Administrative Expenses Subtotal: $76,246 Administration Category Description Indirect Costs At 10%: includes general expenses incurred by City Net but not directly borne by the project (utilities, taxes, insurance, legal, staff development, contingencies, etc.) I Administration subtotal:Project TOTAL City Net Proposal RFP 21-05 Page 14 1 City Net has no pastor current business or personal relationships pastor current business and personal relationships with any current Costa Mesa elected official, appointed official, City employee, or family member of any current Costa Mesa elected official, appointed official, or City employee. City Net Proposal RFP 21-05 Page 15 APPENDIX C FORMS Vendor Application Form Ex Parte Communications Certification Disclosure of Government Positions Disqualification Questionnaire Company Profile & References Bidder/Applicant/Contractor Campaign Contribution Cost Proposal City Net Proposal RFP 21-05 Page 16 J�, ( VENDOR APPLICATION FORM FOR RFP No. 21-05 for COVID-19 Homeless Prevention and Street Outreach Services and Food Assistance Programs TYPE OF APPLICANT: ❑2 NEW ❑ CURRENT VENDOR APPLYING FOR PROGRAM: NO. 1 ❑ NO.2 ❑ NO. 3 CONTRACT TERM: 1 YEAR ❑ 2 YEAR Legal Contractual Name of Corporation: Kingdom Causes Inc., dba City Net Contact Person for Agreement: Dr. Brad Fieldhouse, President Corporate Mailing Address: 4508 Atlantic Ave., Suite 292 City, State and Zip Code: Long Beach, CA 90807 E-Mail Address: brad a cityynet.org Phone: 714-904-0167 Fax: 714-904-0167 Contact Person for Proposals: Matt Bates Title: Executive Vice President E-Mail Address: matt-citynet.org Business Telephone: 323-584-8881 Business Fax: 323-485-8881 Is your business: (check one) NON PROFIT CORPORATION ❑ FOR PROFIT CORPORATION Is your business: (check one) ❑ CORPORATION ❑ LIMITED LIABILITY PARTNERSHIP ❑ INDIVIDUAL ❑ SOLE PROPRIETORSHIP ❑ PARTNERSHIP ❑ UNINCORPORATED ASSOCIATION City Net Proposal RFP 21-05 Page 17 Names & Titles of Corporate Board Members (Also list Names & Titles of persons with written authorization/resolution to sign contracts) David Bader, Board President Executive Vice President of Development, Faring 310-259-9420 Authorized to sign contracts Dr. Arthur Gray, Board Treasurer Executive Director & Founder/Attorney at Law, GraysMatters Consulting/Law Offices of Arthur J Gray, 11 562-676-5256 Anthony Flynn, Board Secretary Founder/CEO, Amazing CEO/The WorkFaith Connection 714-747-4045 Dr. Bradley Fieldhouse President & Co -Founder Kingdom Causes, Inc. 714-904-0167 Authorized to sign contracts Federal Tax Identification Number: 57-1162424 City of Costa Mesa Business License Number: Will obtain if awarded contract (If none, you must obtain a Costa Mesa Business License upon award of contract.) City of Costa Mesa Business License Expiration Date: N/A City Net Proposal RFP 21-05 Page 18 �� EX PARTE COMMUNICATIONS CERTIFICATION Please indicate by signing below one of the following two statements. Only sign one statement. I certify that Proposer and Proposer's representatives have not had any communication with a City Councilmember concerning informal RFP No. 21-05 for COVID-19 Homeless Prevention and Street Outreach Sery ces and Food Assistance Programs at any time after December 18, 2020. Date: 1 /13/21 Signature Matt Bates Print OR I certify that Proposer or Proposer's representatives have communicated after December 18, 2020 with a City Councilmember concerning informal RFP No. 21-05 for COVID-19 Homeless Prevention and Street Outreach Services and Food Assistance Programs. A copy of all such communications is attached to this form for public distribution. Signature Print Date: City Net Proposal RFP 21-05 Page 19 1 - q DISQUALIFICATION QUESTIONNAIRE The Contractor shall complete the following questionnaire: Has the Contractor, any officer of the Contractor, or any employee of the Contractor who has proprietary interest in the Contractor, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or safety regulation? Yes No a If the answer is yes, explain the circumstances in the following space. City Net Proposal RFP 21-05 Page 20 4115 DISCLOSURE OF GOVERNMENT POSITIONS Each Proposer shall disclose below whether any owner or employee of Contractor currently hold positions as elected or appointed officials, directors, officers, or employees of a governmental entity or held such positions in the past twelve months. List below or state "None." None. City Net Proposal RFP 21-05 Page 21 a+ COMPANY PROFILE & REFERENCES Company Legal Name: Company Legal Status (corporation, partnership, sole proprietor etc.): Non-profit Licenses issued by the California State Contractor's License Board: None Business Address: 4508 Atlantic Avenue, Suite 292, Long Beach, CA 90807 Website Address: www.citynet.org Telephone Number: 323-485-8881 Email Address: matt@citynet.org Facsimile Number: 323-485-8881 Length of time the firm has been in business: Since 1999 Length of time at current location: In Long Beach since 1999, in Orange County since 2013. Is your firm a sole proprietorship doing business under a different name: © Yes No If yes, please indicate sole proprietor's name and the name you are doing business under: Kingdom Causes, Inc., dba City Net Federal Taxpayer ID Number: 57-1162424 Regular Business Hours: Administrative Hours: M-F, 8:00am-5:00pm, Programs run 24/7/365. Regular holidays and hours when business is closed: Administrative offices are open all holidays, closed on all weekends. Contact person in reference to this solicitation: Matt Bates Telephone Number: 323-485-8881 Email Address: matt@citynet.org Facsimile Number: 323485-8881 Contact person for accounts payable: Meg Oka Telephone Number: 714-795-4348 Email Address: meg@citynet.org Name of Project Manager: Jessica Bruce Telephone Number: 714-719-1075 Email Address: jessica@citynet.org Facsimile Number: 714-795-4348 Facsimile Number: 714-719-1075 City Net Proposal RFP 21-05 Page 22 �� COMPANY PROFILE & REFERENCES (Continued) Submit the company names, addresses, telephone numbers, email, contact names, and brief contract descriptions of at least three clients, preferably other municipalities for whom comparable projects have been completed or submit letters from your references which include the requested information. Company Name: City of Anaheim Contact Name: Sandra Sagert Contract Amount: $2.5 million for 2021 Email/phone: ssagert@anaheim.net, 714-765-4413 Brief Contract Description: Anaheim Community Care Response Team (CCRT) pilot project. Street outreach and engagement 14 hours a day, seven days a week, 365 days a year with multiple teams. Teams are multi -disciplinary and designed to divert calls for service from the Anaheim Police Department. Company Name: City of Santa Barbara Contact Name: Laura Dubbels Contract Amount: $1.1 million, from April 2019 through present Email/phone: Idubbels@santabarbaraca.gov, 805-564-5491 Brief Contract Description: HEAP street outreach and engagement. Citywide census, homeless services, street outreach and engagement, bridge housing Company Name: City of Riverside Contact Name: Michelle Davis Contract Amount: $508,276, Dec 2019 through present Email/phone: MDAVIS@riversideca.gov, 951-826-5461 Brief Contract Description: M-F street outreach and engagement as part of city's Public Safety and Engagement Team (PSET). City Net Proposal RFP 21-05 Page 23 � o o5•Ni�Fr BiDDER/APPLICANT/CONTRACTOR CAMPAIGN CONTRIBUTION DISCLOSURE FORM Proposer/Provider/Applicant is required to identify any campaign contribution or cumulative contributions greater than $249 to any city council member in the twelve months prior to submitting an application, proposal, statement of qualifications or bid requiring approval by the City Council. Company/Business Name of Date Name of Donor Affiliation Recipient Amount N/A N/A N/A N/A N/A Except as described above, I/we have not made any campaign contribution in the amount of $250 or more to any Costa Mesa City Council Member in the twelve months preceding this Application/Proposal. I declare under penalty of edury under the laws of the State of California that the foregoing is true and correct. Bidder/Applicant/Proposer 1 /13/21 Date City Net Proposal RFP 21-05 Page 24 C)9 COST PROPOSAL TASK DESCRIPTION PROGRAM COST 1 After Hours Homeless Prevention and Street 282,382 Outreach Services 2 Innovative Street Outreach and Life Skills Training 0.00 3 Food Assistance Program 0.00 TOTAL 282,382 All originals of plans, field notes, data and calculations, reports, electronic files, etc., will be turned over to the City upon completion of work. Ten percent (10%) of the total contract fee will be withheld under final project documents are submitted to the City. ' This is an unduplicated total, not the sum of the rows above, which would include duplications. Street outreach activities occur with homeless neighbors who, by definition, lack a fixed, permanent address and as such lack proof of verification and/or documentation of "residency" to any city. Clients are assigned designation to a particular city when engaged on the streets within that city's geographical limits, and/or referred for services by that city's local law enforcement and/or city staff, or engaged on the streets in another location and when in the process of outreach/case management the client discloses that his or her last fixed address was in and/or his or her normal sleeping location is in the city in question. Given the frequency of homeless travel between adjacent municipalities, the total street exit numbers are unduplicated within each city but are not unduplicated between municipalities. City Net Proposal RFP 21-05 Page 25 30 NO I City Net Costa Mesa RFP21-05 Cost Proposal Costa Mesa Supplemental Street Outreach, 52 weeks 2 case managers. W 10:30am-11:30am. Th-F 4:00Dm to 9:00Dm. Sa 1:00Dm to 9:00Dm Labor Title/Role Description Hourly rate w/ benefits Hrs/ week Wks FTE TOTAL Program Supervisor Project supervision, primary city liaison $34.00 15 52 0.375 $26,520 O+E Case Manager O+E W 10:30am-11:30am, Th-F 4:00pm to 9:00pm, Sa 1:00pm to 9:00pm plus case management $26.00 40 52 1.000 $54,080 O+E Case Manager O+E W 10:30am-11:30am, Th-F 4:00pm to 9:00pm, Sa 1:00pm to 9:00pm plus case management $26.00 40 52 1.000 $54,080 Executive leadership Project oversight, quality control, communications, problem solving $75.00 4 52 0.100 $15,600 Finance and billing Payroll, billing, accounting $39.12 4 52 0.100 $8,137 Human resources Staff recruting, hiring, training, dispute resolution $28.00 4 52 0.100 $5,824 Operations Daily business activities $26.00 4 52 0.100 $5,408 Data entry and reporting HMIS data entry $26.00 8 52 0.200 $10,816 Labor Subtotal: 2.975 $180,465 Operations and Program Expenses Item Description TOTAL Client Services Client/staff transport (1 vehicles): vehicle lease, gas, insurance, maintenance $19,200 Client Services Fees, rental assistance and move -in costs for: rapid rehousing, sober living homes, room and board, rooms for rent, relocations, etc. Also fees for documentation, local transportation, work expenses, etc. $32,476 Rent Offices ace and office equipment/furniture rental $8,568 Equipment Phones, computers (hardware and software) and equipment $6,729 Materials and Supplies Personal Protective Equipment (PPE) for staff and clients (masks, gloves, face shields, proximity suits, trash bags, etc.) with replacements $2,400 Materials and Supplies Uniforms, copies, forms, office supplies, equipment, etc. $2,588 Materials and Supplies IT support and client management software licenses $2,588 Materials and Supplies Financial audit $357 Materials and Supplies Liability Insurance $1,339 Administrative Expenses Subtotal: $76,246 Administration Category Description TOTAL Indirect Costs At 10%: includes general expenses incurred by City Net but not directly borne by the project (utilities, taxes, insurance, legal, staff development, contingencies, etc.) $25,671 Administration subtotal: $25,671 Project TOTAL $282X2 1 /14/2021 matt@citynet.org TRELLIS We re Better Together I Estamos Mejor lunlos Ian Stevenson, Executive Director - Trellis 711 W 17th Street, Unit E-5, Costa Mesa, CA 92627 To Whom It May Concern, January 11, 2021 Trellis has been an integral part of the Network for Homeless Solutions in Costa Mesa since its' inception. Our involvement and engagement in helping facilitate collaboration around the challenge of homelessness in Costa Mesa is evident in how we have facilitated the Check -In -Center for the past 8 years, engaged numerous volunteers in street outreach, as well as in running a Community Impact Team program. The Community Impact Team has helped not only re-engage people experiencing homelessness back into the work force and contributing to our community but has ultimately helped 55% of those who have participated get into housing. As the City of Costa Mesa strives to increase its' effectiveness around Homeless Prevention and Street Outreach Services, we understand you are looking for proven and innovative approaches that will help. The Community Impact Team will provide opportunity for people who are experiencing homelessness or have been recently housed to improve their life skills through engaging in work projects that will build their experience level, confidence and self-esteem. With our longstanding involvement and relationships with businesses, churches and non -profits in the city, Trellis is uniquely qualified to facilitate this program in coordination with city leadership. As we continue working with the Costa Mesa Bridge Shelter, those on the streets that we get to know through the Check -In - Center and support many of our previous homeless friends who are now in housing, we look forward to continuing to work with the city to increase homeless prevention, reach out to those on the streets without a home and help provide some next steps that empower them in their lives. Thank you for the privilege and opportunity to work with you thus far on the homeless challenges in our city and thanks for your consideration of this proposal to receive $97,000 of CDBG resources to help us work with the city to increase its' effectiveness in Homeless Prevention and Street Outreach Services. Sincerely, Ian Stevenson Executive Director TRELLIS / (949) 422-5331 wearetrellis.com 3?A" Innovative Street Outreach and life Skills Training Trellis - Community Impact Team Background and Protect Summary Trellis is a grassroots organization that emerged in Costa Mesa, became a 501 C3 in 2013 and focuses on facilitating collaboration around the city's greater challenges. In this vein, we were part of the city's original task force on homelessness in 2011. Responding to the 9 recommendations coming out of that task force, since 2012 we have served by taking on the responsibility of facilitating a Check -In Center, that is run primarily by volunteers from over 14 churches, and various businesses and community members. We have been an ongoing part of the Network for Homeless Solutions since it's inception, have helped in street outreach, the various counts that have been done over the years, have mobilized hundreds of volunteers from multiple churches, businesses, and community groups in the Costa Mesa. In 2014, as a result of the gap that was evident in terms of ways to help people help themselves, raise their self-esteem and establish work habits, we pulled together a team of volunteers and began to run a program called the Community Impact Team. In the midst of doing all this, and being engaged with the Costa Mesa Network for Homeless Solutions these past 8 years, we understand the nuances, know many of the individuals and have a very strong working knowledge of the homeless challenge. As we continue to engage and be involved with the homeless population, it's evident that there is a gap in "transitional work" opportunities and processes to help people on the street get back into the flow of contributing to society and discovering or rediscovering their self-worth and the life skills needed to do so. The Community Impact Team program has a proven track record and is an innovative approach to street outreach. With increased capacity, we can expand the outreach component and engage segments of the city's homeless population that are typically unresponsive to conventional and traditional outreach efforts and systems of care. We have also discovered there are many people in housing that are on the brink of losing their housing who could benefit from a program like this which would help with homeless prevention. This program not only develops community and a common purpose among the participants, but allows us to engage more of the community in being part of the solution by providing projects or opportunities for the team to accomplish. The clear objectives of this program are to: 1. Engage people experiencing homelessness in a program and pathway that can help them re- enter the work force. 2. Provide an avenue for people on the brink of homelessness to re-engage with work opportunities and maintain their housing scenarios. 3. Increase the self-worth and self-esteem of participants. 4. Involve volunteers, businesses, faith -based organizations and non -profits to provide projects and be part of the solution. S. Establish a sustainable transitional work program than can serve our community on an ongoing basis. Method of Approach I. Implementation Plan 1. Volunteer interest meeting is held. - We market and promote this meeting through our network and the Network for Homeless Solutions. - Previous beneficiaries of the program are invited to be part of giving back. - Program is outlined and volunteer opportunities are clearly presented. - Initial team of volunteers is identified. 2. Protects that the Community Impact Team will carry out are established with various faith - based organizations, businesses and the city. - Contracts will be established in some cases. - MOU Agreements / Financial commitment in others. 3. Outreach toprospective participants in the program will be executed. - Including, but not limited to: o Clients at the Costa Mesa Bridge Shelter o Recommendations from the Network for Homeless Solutions Team and any other street outreach service providers working in Costa Mesa. o Housed individuals who could benefit from the program to help maintain their housing are targeted. 4. Weekly Meetings will begin, they will be run by the Program Director and will be supported by a team of volunteers. At each meeting: - Attendance will be taken each week. - We will Inspire, Encourage and Empower attendees to take next steps in their lives to make a difference. - There will be training components put in place for life skills and work ethic values. - Participants will be assigned projects for the next week. - Team of volunteer mentors/advocates are connected to program participants. - Link participants to vocational training opportunities & organizations for job placement. 5. There will be 5 levels of engagement based on the availability of projects. Level 5 — Outreach directly to people on the streets giving them an opportunity to engage immediately in a task that helps improve the community. • Paid with a gift card at $12.50 an hour Level 4 — Participates in Community Impact Team Meetings and is placed on a team after attending 4 meetings in a row. • Paid with a gift card at $15 an hour at weekly Team meetings Level 3 — Has earned $600 in a calendar year as part of the CIT — now fills out a 1099 e Paid in cash or by check at $17.50 an hour at weekly Team meetings Level 2 — Is employed by CIT to help manage projects • Paid by check every two weeks as a Trellis employee Level 1— Gets an even better job than what we can offer. • Paid by another employer 3� 6. Teams wiii be established that would be able to do: - Power washing - Basic Painting Projects - Recycling - Office cleaning - Yard work - Window washing - Handing out flyers 7. We will measure: (breaking out the Costa Mesa residents in the process) - How many individuals participate in the program? - How many individuals have engaged with projects? - How many were transitioned to regular jobs/ - How many got into housing over time? - How many were able to keep their housing as a result of being part of the program? - The practical impact of the projects, such as: ■ How much trash was picked up? ■ How many parks were cleaned? ■ How many sidewalks or alleys were power washed or cleaned up? - How many volunteers are engaged with the program? - Expenses vs Revenue to help make this a sustainable program after CDBG resources run out. II. Achieving client satisfaction and satisfying the "Scope of Work" As an organization, the following course of action will be taken in order to ensure the City of Costa Mesa, as the client, is satisfied with our performance and understands how we are doing in regards to the scope of work outlined in this proposal: 1. A monthly update: a. Reporting on the above mentioned measurables b. Giving budget updates c. Sharing success stories d. Being transparent about challenges 2. A monthly check in (call, meeting or Zoom) with the appropriate personnel the client has designated, to: a. Discuss progress, answer questions, brainstorm and share next steps specifically around this program. b. Give us the names and referrals of prospective participants in the program from city staff. 3. A quarterly report outlining: a. Names and numbers of people who have been engaged at what levels b. Cumulative numbers on all the measurables outlined above 4. An annual review: a. Walking through the scope of work together and evaluating performance b. Determining how we want to continue partnering on this project or not c. Evaluating budget from prior year and what's projected for the next year 3� III. Project Schedule The following is a projected schedule for the re -start and re -implementation of this program. COVID protocols adjusting and changing month to month, week to week even day to day obviously have implications on how this can indeed be executed. With the assumption that we would know if we were awarded the contract as outlined in this RFP by February 16th, given what we know with our current COVID reality, and making some assumptions this would be our current projections. February 11 — February 16th - Prepare for potential of receiving the contract - Consult with others and confirm potential outdoor location for weekly meeting o Looking at using the parking structure at The Crossing outside by the Check -In Center. Establish current COVID-19 protocols that will need to be implemented in conjunction with this program. Prepare volunteer interest, orientation and training materials. Prepare for the first month of weekly meetings. February 22"d — March 111h - Hire Program Director and Project Manager February 22"d — March 11th - 3 Volunteer interest meetings are held. - We market and promote this meeting through our network and the Network for Homeless Solutions. Previous beneficiaries of the program are invited to be part of giving back. Program is outlined and volunteer opportunities are clearly presented. Initial team of volunteers is identified. February 22"d — March 315t — Initial projects that the Community Impact Team will carry out are established with various faith -based organizations, businesses and the city. (ongoing) - Contracts will be established in some cases. - MOU Agreements / Financial commitment in others. February 22"d — March 31st - Outreach to prospective participants in the program will be executed. - Including, but not limited to: o Clients at the Costa Mesa Bridge Shelter o Recommendations from the Network for Homeless Solutions Team and any other street outreach service providers working in Costa Mesa. o Housed individuals who could benefit from the program to help maintain their housing are targeted. Week of April 5th - Weekly Meetings will begin, will be run by the Program Director, and will be supported by a team of volunteers. At the meeting: - Attendance will be taken each week. - We will Inspire, Encourage and Empower attendees to take next steps in their lives to make a difference. - There will be training components put in place for life skills and work ethic values. - Participants will be assigned projects for the next week. - Team of volunteer mentors/advocates are connected to program participants. - Link participants to vocational training opportunities & organizations for job placement. 345;7 Deliverables to be performed Duration of Time Completion Date 1. Prepare Launch of Program Feb. 1— Mar. 31 March 31, 2021 2. Hire 2 needed personnel Feb 17 — Mar. 31 March 31, 2021 a. Position Profiles to city Feb. 17, 2021 3. Recruit 10-20 volunteers per year Year of program March 31, 2023 4. Secure ongoing projects for program Ongoing process March 31, 2023 5. Recruit 60 Participants from Costa Mesa Within year of program March each year 6. Effective, engaging weekly meetings Ongoing process March 31, 2023 a. Curriculum for meetings Throughout program March 31, 2023 7. 30 participants engaged with homeless system of care. Within year of program March 31, 2023 8. Monthly updates & check ins May 2021— April 2023 March 2023 9. Quarterly Reports Throughout program July 1, Oct.1, Jan1, Apr.1 10. Annual Review End of each year March 31, 2022 & 23 IV.City staff engagement requirements in order to complete the tasks specified in scope of work Required: (can't do it without this) - Collaboration with Assistant City Manager to work with the Public Services Director to identify and establish areas in their Maintenance Services department that could become ongoing projects with a contract or MOU to be completed by the Community Impact Team. - Regular at least monthly input from Neighborhood Improvement Manager/lead of Network for Homeless Solutions on potential participants for the program based on people they are coming in contact with at the Costa Mesa Bridge Shelter, through street outreach, input from code enforcement officer, Police Department and Fire Department. Optional: (would help us accomplish scope of work more effectively) - Engagement of Assistant City Manager and/or Neighborhood Improvement Manager in occasional, volunteer recruitment events and program development meetings. 3� V. Additional innovative and/or creative approaches for providing services As part of this program there is all kinds of room for increased innovation and creativity as the right individuals, volunteers, leaders and opportunities present themselves. Here are examples of things we envision: - Engaging members of our target audience with artistic abilities: o Painting murals o Developing art skills and having art shows o Establishing a choir and doing performances - Collaborate with Non -profits already in place for vocational training & job placement - Engage business leaders through the Chamber of Commerce to offer apprentice type scenarios for participants - Acquire a contract with Cal Trans to take care of the areas in Costa Mesa they are working. VI. Steps for the potential recruitment, hiring and retention of former city employees who have been displaced due to layoff and outsourcing of functions and services formerly provided by the city 1. Position profiles for Program Director and Project Manager will be shared with the city. 2. The city HR department can/will share with former employees. 3. Interviews will be conducted by Trellis. 4. If one of those applicants is best qualified and suited for the position they will be given an offer letter. Qualifications & Experience of responsible organization Trellis International will be responsible for performing the services outlined in this proposal. General Information: - Trellis is a 501 C3 non-profit, incorporated in the state of California. - We have been operating as Trellis International since our incorporation in 2013 but generally don't include the "International" in our name since we are not there yet. - Corporate & Local Address since January 2016 : 711 W. 17th Street, Unit E-5 Costa Mesa, CA 92627 - Our Board Officers are: o Chairman: Mark VanDruff o Secretary: Janice Roque o Treasurer: Rachel Maxfield o Executive Director: Ian Stevenson - Our EIN is 47-5324236 - Trellis also has a DBA as "Love Costa Mesa" 3Y� Previous Experience: - Trellis was awarded a CDBG contract with the city of Costa Mesa for Fiscal Year 2017-18 for homeless outreach work. o The tracking and results were above and beyond expectation. - From 2014 to just before COVID shut everything down, Trellis facilitated the Community Impact Team with minimal part time attention and a team of volunteers. Our records indicate: 0 326 Individuals attended a meeting at least once 0 57 stayed engaged enough to get on a team 0 31 of that 57 ended up getting into housing of some sort 0 20 of them landed a job/steady work of some sort 0 19 of them went through a culinary arts program with Open Gates o We had steady project agreements established with: ■ Mariners Church ■ Newport Rib Company ■ Cal Bath Restoration ■ Plant Tenders o We did numerous other projects with: ■ Various individuals / home owners ■ The Crossing Church • Rock Harbor Church ■ Lighthouse Community Church Communitv Eneaeement - Trellis has been a member of the Costa Mesa Chamber of Commerce for 4 years - As part of our ongoing efforts to facilitate collaboration in Costa Mesa we are also involved in leading: o The Costa Mesa Cares Team that has been responding to COVID needs in the city. ■ Organized and Engaged over 300 volunteers with the Power of One food distributions for 10 straight weeks at the Fairgrounds to serve 30,000 families. ■ Donated $3,000 to the enough for all fund ■ Served over 200 families needing assistance during COVID o Love Costa Mesa Day for the past 3 years involving over 2,000 volunteers in 103 different projects impacting thousands of people. o Intentional Neighboring throughout the city with over 150 Intentional Neighbors registered. o An Education Initiative for the past 8 years that has mobilized hundreds of volunteers to impact our schools. o Prayer efforts in our city that have united hundreds of people over the past 8 years from multiple congregations in their prayer efforts for our city. 3�1 Financial Capaciri Trellis is a grass roots organization that has developed and emerged slowly within the Costa Mesa Community over the last 7 years. In that process we have grown each year, have stablished strong accounting practices and have managed our budget well. We have a strong base of support as a non-profit with four main streams of revenue: Individuals who support us (last year we had 236 donors) Faith Based organizations (last year we had 19) Business sponsorships (last year we had 23 that donated) Grants We also have a very capable and competent operations team that will help support our efforts with the Community Impact Team above and beyond additional staff that will be assigned specifically to this program and will be what a majority of the resources being asked for willfund. Key Personnel Program Manager — Ian Stevenson, Executive Director of Trellis. Phone: (949) 422-5331 Email: Ian@wearetrellis.com Ian Stevenson became the full time Executive Director of Trellis in fall of 2015. He is the primary vision caster, developer of strategy and person responsible for expanding our capacity in the organization. A team guy at heart he loves seeing teams develop, grow and become more effective, as a result the work he does with our board, staff and leaders is a joy to him and an outflow of who he is. Prior to joining Trellis full time, Ian was the Executive Director as a volunteer and a Pastor at The Crossing Church in Costa Mesa, California. He was the church's second full-time staff member in 1989, and over the next 27 years focused on ministry development, outreach and teaching. He heled lead, manage and grow the church from 40 to approximately 2,000. Ian is an expert in volunteer mobilization and management and has an extensive background in strategic planning, budget preparation, goal setting, and facilitating partnerships. He holds a bachelor's degree from Jacksonville University. He will be the primary manager of this program. Ian started the program from scratch in 2014 with a team of 7 volunteers. Although he delegated responsibilities the past couple of years, he will be re-engaging to re -launch and make the needed hires, tweeks to the program and connections needed to make ensure it's successful and that we perform on our deliverables. 40 Trellis Homeless Initiative Director —John Begin Phone: (559) 474-1209 Email: John@wearetrellis.com John Begin has been working with the homeless in Costa Mesa for the past 9 years. As a lead pastor at one of our churches in Costa Mesa he was directly involved in serving people experiencing homelessness every week through a community style meal they provided. He stepped into a full time role with Trellis 4 years ago leading our homeless initiative striving to facilitate collaboration around the issue and involving leaders from various churches businesses and non -profits in how to work better together around this challenge. John also works at a contractor with the city of Costa Mesa as an Outreach Worker with the homeless population. He works closely with the Police and Fire departments as well as the Neighborhood Improvement Manager to help connect people experiencing homelessness into services they may need. There are not many people experiencing homelessness in Costa Mesa that John does not know and because of his work with the city and his role with Trellis he will be pivotal in recruiting participants, helping us recruit volunteers, helping identify projects we can engage the Community Impact Team with and at times teaching at the weekly meetings. Project Manager — Ray Nulod Phone: (949) 310-0948 Email: ray@wearetrellis.com Ray is a veteran who faithfully served our country. He has an extensive background in hospital administration, is great with people and is a gifted problem solver and peace maker. As a participant in the Community Impact Team Program, we got to see Ray continue to take steps that moved him from living on the streets to getting into housing. Ray became the second participant in the Community Impact Team that became a Project Manager we actually hired to help run the program. Rays' administrative skills, experience as a participant in the program as well as his connection and skill in relating with people experiencing homelessness has proven invaluable as we have been running the program. No doubt Rays' insights and support both administratively and in managing teams as projects are accomplished will continue to help make this program successful. Program Director —To be hired if proposal is accepted and we are granted a contract. q� Disclosures The only disclosure regarding a business relationship with any current Costa Mesa elected or appointed official or city employee would be: John Begin who works for the city in homeless outreach also works for Trellis as the Director of our Homeless Initiative. Subrecipient Aereement We are prepared to sign the Subrecipient agreement as is. 4�� EM VENDOR APPLICATION FORM FOR RFP No. 21-05 for COVID-19 Homeless Prevention and Street Outreach Services and Food Assistance Programs TYPE OF APPLICANT: ❑ NEW i CURRENT VENDOR APPLYING FOR PROGRAM: ❑ NO. 1 ZNO. 2 ❑ NO. 3 CONTRACT TERM: ❑ 1 YEAR 53.2 YEAR Legal Contractual Name of Corporation: Ire 1�� 5 ,J.H►1a�i [7h Contact Person for Agreement: , 4C4n Sr.� Corporate Mailing Address: 7/1 id. r L #,114-, T L5 City, State and Zip Code: (;O V rAP 12, C E-Mail Address: )Q,V1 we.o4re11IS.�a7Y1 Phone: 29 - V, - 53-4 Fax: Contact Person for Proposals:TaD��1L°195L� Title: Amlit AAC& E-Mail Address: 10A L9 "AvP_ Business Telephone: CILi5' q))--S, Business Fax: Is your business: (check one) VON PROFIT CORPORATION ❑ FOR PROFIT CORPORATION Is your business: (check one) [CORPORATION ❑ LIMITED LIABILITY PARTNERSHIP ❑ INDIVIDUAL ❑ SOLE PROPRIETORSHIP ❑ PARTNERSHIP ❑ UNINCORPORATED ASSOCIATION 40 \3 Names & Titles of Corporate Board Members (Also list Names & Titles of persons with written authorization/resolution to sign contracts) Names Title Phone oq l',��� �I `i y q-356-(o3S�f -f ly - _T15 ;51 L.�,;elf i�rcnk5 il4-riR55985 Anc�.rad 9-IJ5 �'11-439-9/99 Federal Tax Identification Number: q1--639 WA City of Costa Mesa Business License Number: f i 1 i1 1 (If none, you must obtain a Costa Mesa Business License upon award of contract.) City of Costa Mesa Business License Expiration Date: /jo 4 0 41 EX PARTE COMMUNICATIONS CERTIFICATION Please indicate by signing below one of the following two statements. Only sign one statement. I certify that Proposer and Proposer's representatives have not had any communication with a City Councilmember concerning informal RFP No. 21-05 for COVID-19 Homeless Prevention and Street Outreach Services and Food Assistance Programs at any time after December 18, 2020. Date: �)1 OR I certify that Proposer or Proposer's representatives have communicated after December 18, 2020 with a City Councilmember concerning informal RFP No. 21-05 for COVID-19 Homeless Prevention and Street Outreach Services and Food Assistance Programs. A copy of all such communications is attached to this form for public distribution. Signature Print 42 Date: Sam DISCLOSURE OF GOVERNMENT POSITIONS Each Proposer shall disclose below whether any owner or employee of Contractor currently hold positions as elected or appointed officials, directors, officers, or employees of a governmental entity or held such positions in the past twelve months. List below or state "None." 44 DISQUALIFICATION QUESTIONNAIRE The Contractor shall complete the following questionnaire: Has the Contractor, any officer of the Contractor, or any employee of the Contractor who has proprietary interest in the Contractor, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or safety regulation? Yes No If the answer is yes, explain the circumstances in the following space. 43 Al COMPANY PROFILE & REFERENCES Company Legal Name: fre 1Ij5 1rlrail' Company Legal Status (corporation, partnership, sole proprietor etc.): CerIMAR1 Active licenses issued by the California State Contractor's License Board: Business Address: 3 A 0. 1 Ilk 54. p� I l`� 76?1 CX 71 011 Website Address: Wes, WCa.1"efrelk cow Telephone Number: '/7- y;9-5331 Facsimile Number: Email Address: / OA@ eo I (e lh3, car Length of time the firm has been in business: Length of time at current location: 3 Ct4 Is your firm a sole proprietorship doing (b/usiness under a different name: _Yes ZNo If yes, please indicate sole proprietor's name and the name you are doing business under: Federal Taxpayer ID Number: L��- �J3d� It* Regular Business Hours: 11(lJ4 761 M - 5'pm Re ular holidays and hours when business is ed: 5/ ���1 ash , y ►N' ,�5°I Contco a ape irY�eeren�e t� o this so�icbltation: `r" ` D Telephone Number: 9LJ J-H;P_ '5"33' Facsimile Number: Email Address: ICO@ Iti`eCWe-�'✓� I�i5� 1 Contact person for accounts payable: helbie Oollt*, Telephone Number: q45 -146 (P-f1d Facsimile Number: Email Address: �,Q 1� i@ wea&'Tlk (a+ Name of Project Manager: aI 5"50n Telephone Number: q L ft �49_631 Facsimile Number: Email Address: j ah@ Lt)f CLK-�ve&,C& 45 COMPANY PROFILE & REFERENCES (Continued) Submit the company names, addresses, telephone numbers, email, contact names, and brief contract descriptions of at least three clients, preferably other municipalities for whom comparable projects have been completed or submit letters from your references which include the requested information. Company Name: &pA 4 &vtrq (q I 'k3 /+)110 Contact Name: A,,M 4WTXJViA Contract Amount: Email: I.a,,VVCtU1-A@ JrIOGcY I1 ,CMn Address: a! 76 /wof A - 00-6� f v u)- Brief Contract Description: L&CWl+ 711 d] C - W��� Company Name: -A, &"561,4 N—J Telephone Number: 9 qJ -05 -5650 Contact Name: !! j(rp ALI I+.4S Contract Amount: IV 90ImO Email: 5HIull+AS @ ffp�1�f�' Address: � 5 k"Pirt � I J, r16 VW Brief Contract Descriptio : ' UA5' 5"t)' P 5 �hoJ (tom► 2 Company Name: P"01 ►0� 5 Telephone Number. �y5_��o3 - 0,3� Contact Name: 5Cp f &V;5 Contract Amount: � 166/1vo, Email: 5c6v;5@ cjLui' ,cw Address: NJ 61-,,� Jf j — fwi&cA 9,W �, o f Brief Contract De cription: bj rn(mNri 'o+� % t0hi a4ld uw� . �`2%jCtMf J 46 Aa Company Name: ACUO'IWO awzA y_-J4_q_JIM Telephone Number: -1'( Contact Name: ROOM OL60 Contract Amount: yIV /Mo- Email QcwcAA "ahqNv5dv.AOU /� pp q Address: ��� *+"4 C,,f 4vilw Brief Contract Description: WM` GIAGf'iil I.�YJ CGu� (/ O Company Name: 44,4-ev�5 lVtX q Telephone Number: fjq -&y?- )-3lb Contact Name: IaX4.vie Elton fo-f* Contract Amount: 13601 Email: �S 0 piam 11"5A &vv Address: 159P � f i 6a441j())j l�otI Brief Contract Description: C 5-15O k)441 p pe, iiyrovewled joyvje4 47 5; I v", G4 `lid �o a Alc '04�'pjFfliio BIDDER/APPLICANT/CONTRACTOR CAMPAIGN CONTRIBUTION DISCLOSURE FORM Proposer/Provider/Applicant is required to identify any campaign contribution or cumulative contributions greater than $249 to any city council member in the twelve months prior to submitting an application, proposal, statement of qualifications or bid requiring approval by the City Council. Company/Business Name of Date Name of Donor Affiliation Recipient Amount Except as described above, I/we have not made any campaign contribution in the amount of $250 or more to any Costa Mesa City Council Member in the twelve months preceding this Application/Proposal. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. t"— cz::'� B' der/ApplicanttProposer lhi Date 48 COST PROPOSAL TASK DESCRIPTION PROGRAM COST 1 After Hours Homeless Prevention and Street Outreach Services 2 Innovative Street Outreach and Life Skills Training 3 Food Assistance Program TOTAL All originals of plans, Meld notes, data and calculations, reports, electronic files, etc., will be turned over to the City upon completion of work. Ten percent (109-61) of the total contract fee will be withheld under final project documents are submitted to the City. 49 Cost Proposal To Whom It May Concern, January 11, 2021 Trellis is proposing the city contributes $97,000 per year for a two year period of the CDBG Cares Act funds to help establish the Community Impact Team program in Costa Mesa. A program like this has many expenses and requires the attention of numerous staff. Without going into grave detail on each expense from insurances to tools needed to make the program a success for the purpose of this proposal these resources would be used in 3 primary areas, broken down in the following manner: Program Director Salary — $57,000 annually at rate of $25/hour at 40 hours a week. $1,000/week for 50 weeks = 52,000 + 15% for employee expenses = $57,000 Proiect Manager Salary.- $24,000 annually at rate of $20/hour at 20 hours a week. $400/week for 50 weeks for = 20,000 + 15% for employees expenses = $24,000 Program Administration Salary - $3,100 annually at rate of $20/hour for 3 hours a week. Operational Expenses - $12,900 $2,400/year at $200/month for fuel for 12 months $4,500/year for auto insurances $4,000/year for tools and equipment to equip teams Power washer, Paint supplies, Window washing equipment, Uniforms $2,000/year for equipment and supplies to run weekly meetings Projector, Awards, Nametags ... Fee Schedule of Proposed Costs Personnel Expenses Rate Description Total Program Director Salary $25/hour 40 hours per week $57,000 Project Manager Salary $20/hour 20 hours per week $24,000 Program Administrator $20/hour 3 hours per week $3,100 Operational Expenses Fuel $200/week for 12 months $2,400 Insurance $4500/year for Team vehicle $4,500 Tools and equipment $4000/year power washer, paint supplies, window washing equipment, uniforms $4,000 Meeting supplies $2000/year I projector and awards $2,000 Thank you for your consideration. Ian Stevenson Executive Director TRELLIS / (949) 422-5331 wearetrellis.com Cost Proposal To Whom It May Concern, January 11, 2021 Trellis is proposing the city contributes $97,000 per year for a two year period of the CDBG Cares Act funds to help establish the Community Impact Team program in Costa Mesa. A program like this has many expenses and requires the attention of numerous staff. Without going into grave detail on each expense from insurances to tools needed to make the program a success for the purpose of this proposal these resources would be used in 3 primary areas, broken down in the following manner: Program Director Salary — $57,000 annually at rate of $25/hour at 40 hours a week. $1.000/week for 50 weeks = 52,000 + 15% for employee expenses = $57,000 Program Expenses - $30,000 $600/week of for 50 weeks for Script Gift Cards to run the program = $30,000 Operational Expenses - $10,000 $1,200/year at $100/month for fuel for 12 months $2,800/year for auto insurance on team vehicle $4,000/year for tools and equipment to equip teams Power washer, Paint supplies, Window washing equipment, Uniforms $2,000/year for equipment and supplies to run weekly meetings Projector, Awards, Nametags ... Fee Schedule of Proposed Costs Personnel Expenses Rate Description Total Program Director Salary $25/hour 40 hours per week $57,000 Program Participant awards for project completion $600/week 12 - $50 gift cards per week $30,000 Operational Expenses Fuel $100/month for 12 months $1,200 Auto Insurance $2800/year for Team vehicle $2,800 Tools and equipment I $4000/year power washer, paint supplies, window washing equipment, I uniforms $40000 Meeting supplies I $2000/year I projector and awards $2,000 Thank you for your consideration. Ian Stevenson Executive Director TRELLIS / (949) 422-5331 wearetrellis.com 5k