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HomeMy WebLinkAbout04 - CC-6 - Approval of the Purchase of Additional - 4/6/2021 1 CITY COUNCIL AGENDA REPORT MEETING DATE: APRIL 6, 2021 ITEM NUMBER: CC-6 SUBJECT: APPROVAL OF THE PURCHASE OF ADDITIONAL MOBILE VIDEO EQUIPMENT WITH WATCHGUARD VIDEO DATE: MARCH 16, 2021 FROM: POLICE DEPARTMENT PRESENTATION BY: DAVID CASAREZ, LIEUTENANT FOR FURTHER INFORMATION CONTACT: DAVID CASAREZ (714) 754-5266 RECOMMENDATION: Staff recommends City Council: 1. Authorize the purchase of additional body worn cameras (BWCs), cloud based video storage, and related equipment (mounts, charging/transfer stations, and warranties) from WatchGuard Video in an amount not to exceed $166,687 to supplement the Police Department’s current system (Attachment 1). 2. Authorize the City Manager and City Attorney to execute an agreement with WatchGuard Video, Inc., in a form approved by the City Attorney. BACKGROUND: Video evidence has been considered an excellent source of providing an unbiased witness to a particular event and is now expected by the public to verify the accuracy of events during police contacts. Integrated BWCs are an essential portion of the in-car mobile video system. It provides more camera angles that can be synchronized to allow the viewer to have a better perspective of the totality of the event from beginning to end. Since May 2020, WatchGuard Video has been the approved vendor to provide a mobile video system that integrates an in-car camera and BWC for the Police Department. Staff is requesting the City Council to authorize a new purchase order for the purchase of additional equipment. 2 ANALYSIS: When the Police Department determined the need to replace its aging mobile video system, a Request for Proposal (RFP No. 20-07) was advertised by the City of Costa Mesa in an attempt to locate and identify potential vendors in February 2020. After a thorough review and analysis of each proposal, WatchGuard Video was identified as the vendor of choice based on the result of the evaluation, demonstration, and equipment testing. On June 16, 2020, the City Council approved the replacement of the Police Department’s mobile video system and authorized the purchase of the WatchGuard Video system for the Police Department’s new in-car video and BWC system. In October 2020, the new WatchGuard system was fully implemented and deployed by the Police Department with great success. Since the system has been placed in service, it has been apparent the cost savings of sharing BWC equipment amongst sworn personnel was fiscally prudent. However, by purchasing 40 additional BWCs, the department will be able to issue BWCs to every sergeant and police officer to ensure high liability events are documented. This is the most efficient and effective deployment of the devices. The Police Department currently has 100 BWCs (Patrol – 66, Traffic – 11, Gangs – 5, Park Rangers – 4, South Coast Plaza – 4, Community Policing Unit – 3, School Resource Officers – 2, K9 Handlers – 2, Investigations -2, and Property – 1). The purchase of 40 additional BWCs, cloud storage, and associated equipment (mounts, charging/transfer stations, and warranties) would enable the Police Department to issue a BWC to every sergeant and police officer. This would enhance the capability of each police officer within the Police Department to capture incidents and have video and audio of interactions and/or events after they occur. Further, the purchase of additional BWCs, cloud storage space, and the associated equipment would ensure the Police Department has a limited inventory of spare equipment on hand in case of equipment failure and/or damage and to temporarily issue to staff who are not permanently assigned a device. ALTERNATIVES CONSIDERED: The City Council could choose not to approve the additional purchase; however, this option is not recommended because of the Police Department’s need for additional BWCs and the value they bring in recording Police interactions and/or events for liability purposes. FISCAL REVIEW: Funds are included in the FY 2021-22 General Fund Police Department budget. 3 LEGAL REVIEW: The City Attorney’s Office has reviewed the documents and approved them as to form. CITY COUNCIL GOALS & PRIORITIES: This item supports the City Council Goals: Strengthen public safety and keep the community safe and Maintain and enhance the City’s infrastructure, facilities, equipment, and technology. CONCLUSION: Staff recommends City Council: 1. Authorize the purchase of additional body worn cameras (BWCs), cloud based video storage, and related equipment (mounts, charging/transfer stations, and warranties) from WatchGuard Video in an amount not to exceed $166,687 to supplement the Police Department’s current system (Attachment 1). 2. Authorize the City Manager and City Attorney to execute an agreement with WatchGuard Video, Inc., in a form approved by the City Attorney. DAVID CASAREZ BRYAN GLASS Lieutenant Chief of Police CAROL MOLINA KIMBERLY HALL BARLOW Director of Finance City Attorney ATTACHMENTS: 1. WatchGuard Video, Inc. Project Quotation # MCH-0042-01 The Wall Street Journal Management Top 250, No. 92, November 2019 Fortune World’s Most Admired Companies, No. 3 in Networks and Other Communications Equipment, January 2019 AWARDS Forbes World’s Best Employers, October 2018 Dow Jones Sustainability North American Index, September 2018 WayUp Top 100 Internship Programs, August 2019 MOTOROLA SOLUTIONS Motorola Solutions is a global leader in mission-critical communications. Our technology platforms in communications, command center software, video security & analytics, and managed & support services make cities safer and help communities and businesses thrive. TECHNOLOGY PLATFORMS BY THE NUMBERS MISSION-CRITICAL COMMUNICATIONS COMMAND CENTER SOFTWARE VIDEO SECURITY & ANALYTICS MANAGED & SUPPORT SERVICES $7.3 BILLION in annual sales (2018) $637 MILLION in R&D spending (2018) $3.3 BILLION in acquisitions spending since 2016 17,000+ EMPLOYEES in 60 countries 100,000+ CUSTOMERS in over 100 countries 6,900+ PATENTS granted and pending 13,000 NETWORKS across the globe HEADQUARTERS 500 W. Monroe Chicago IL USA MEDIA CONTACT Brittany Kelly | 224-246-3914 brittnay.kelly@motorolasolutions.com CHAIRMAN & CEO Greg Brown Motorola Solutions, Inc. 500 West Monroe Street, Chicago, Il 60661 U.S.A. motorolasolutions.com MOTOROLA, MOTO, MOTOROLA SOLUTIONS and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2019 Motorola Solutions, Inc. All rights reserved. 12-2019 We have a rich history of firsts, including pioneering mobile communications in the 1930s, making equipment that carried the first words from the moon in 1969 and developing the first commercial handheld cellular phone in 1983. Today, our global employees are committed to designing and delivering the solutions our customers refer to as their lifeline. At Motorola Solutions, we are ushering in a new era in public safety and security. Page 1 of 5 4 WatchGuard Video 415 E. Exchange Allen, TX 75002 (P) 800-605-6734 (F) 212-383-9661 Prepared For: Costa Mesa Police Department - Attention: David Casarez (40) V300 QUOTATION - MCH-0042-01 DATE: 02-14-21 PROJECT QUOTATION We at WatchGuard Video are pleased to quote the following systems for the above referenced project: Deliverables / Materials / Services Qty V300, WiFi/Bluetooth Wearable Camera, with Magnetic Chest Mount $805.00 BW-V30-10-- V300, WiFi/Bluetooth Wearable Camera Magnetic Chest Mount 40 V300 Transfer Station II with Power Supply and Cables. $1,200.00 BW-ACK-V3-TS V300 Transfer Station II TS02, D350, 8-Slot Rack Mount Charge/Upload Dock, 10GB includes kit with Power Supply and Cables. 8 V300, Battery, Removable and Rechargable, 3.8V, 4180mAh $95.00 WGP02614 40 V300 Base Assembly, USB Desktop Dock $95.00 WGA00640-KIT1 10 Warranty, V300 3 Year, No-Fault $425.00 WGW00300-003 40 Evidencelibrary.com, Software and Hosting, Unlimited Assigned, Annually per device $495.00 WGC01001 40 Additional Mounting Option (Molle) Free 000-000 40 Page 2 of 5 5 TAX 000-000 1 Shipping 000-000 1 Total Price $87,487.00 Notes: 1.Title and risk of loss for the Equipment will pass to Customer upon shipment by Motorola, notwithstanding any other terms and conditions. Quoted by: Madeline Hodson - 800-605-6734 - madeline.hodson@motorolasolutions.com Page 3 of 5 Quote expiration date: 6/30/2021 2.) Pricing based on original pricing in RFP 20-07 Equipment price + 1 year unlimited cloud storage = $87,487.00 Unlimited Cloud Storage years 2-5 $19,800.00 each = $79,200.00 Grand Total: =$166,687.00 Grand total will be invoiced upon receipt of all equipment 6 WATCHGUARD V300CONTINUOUS-OPERATION BODY CAMERA The WatchGuard V300 continuous-operation body camera with detachable battery, wireless uploading and expansive storage addresses law enforcement’s need for cameras to operate beyond a 12-hour shift. DATA SHEET | WATCHGUARD V300 BODY CAMERA Page 4 of 5 7 DETACHABLE BATTERY – Easily change the WatchGuard V300’s rechargeable battery while on the go. Keep an extra battery at the ready for unexpectedly long shifts, extra shifts or part-time jobs where a body camera is required. AUTOMATIC WIRELESS UPLOADING – Send critical video back to headquarters while still in the field. When docked in the vehicle, the V300 uploads to evidence management systems via wireless networks like LTE and FirstNet, anytime, anywhere. INTEGRATED WITH IN-CAR SYSTEM – One or more V300 cameras and a WatchGuard 4RE® in-car system can work seamlessly as a single system, capturing synchronized video of an incident from multiple vantage points. KEY FEATURES SPECIFICATIONS NATURAL FIELD OF VIEW – Eliminate the fisheye effect from wide-angle lenses that warps video footage. Our distortion correction technology provides a clear and complete evidence review process. ABSOLUTE ENCRYPTION – Elevate your data security with encryption at rest and in transit technology. V300 guards your data and your reputation. RECORD-AFTER-THE-FACT – Go back in time and capture video from events days after they happened, even when a recording wasn’t automatically triggered or initiated by the officer. Don’t rely on mere seconds of pre-event buffering to prove your case. Motorola Solutions, Inc. 500 West Monroe Street, Chicago, Il 60661 U.S.A. motorolasolutions.com MOTOROLA, MOTO, MOTOROLA SOLUTIONS and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2020 Motorola Solutions, Inc. All rights reserved. 06-2020 For more information, visit www.motorolasolutions.com/v300 Microphones Dual Vertical Field of View Electronic Turret +15° /- 20° Field of View 130° Encryption At rest and in transit Dimensions 2.6 x 1.1 x 3.6 in (65 x 29 x 91 mm) W x D x H Weight 6.8 oz (193 g) Storage 128 GB IP Rating IP 67 Resolution 1080p, 720p and 480p Page 5 of 5 8