HomeMy WebLinkAbout00 - - Agenda - 4/20/2021AGENDA –REGULAR MEETING – April 20, 2021 – PAGE 1
AGENDA
CITY OF COSTA MESA
REGULAR MEETING OF THE CITY COUNCIL AND
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY*
*NOTE: ALL AGENCY MEMBERSHIPS ARE REFLECTED IN THE TITLE “COUNCIL MEMBER.”
TUESDAY, APRIL 20, 2021
VIRTUAL LOCATIONS, COSTA MESA, CALIFORNIA
CLOSED SESSION 4:00 P.M.
REGULAR MEETING 6:00 P.M.
In order to minimize the spread of COVID-19, Governor Newsom has issued Executive
Orders that temporarily suspend requirements of the Brown Act which allows Council
Members to attend City Council meetings remotely. Given the health risks associated
with COVID-19, the City Council Chambers will be closed to the public until further notice.
If you would like to participate in these meetings, you can participate via the following
options:
1. Members of the public can view the City Council meetings live on COSTA MESA TV
(SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or
http://costamesa.granicus.com/player/camera/2?publish_id=10&redirect=true and
online at youtube.com/costamesatv (Note the chat feature on YouTube is disabled).
2. Zoom Webinar: (For both 4:00 p.m. and 6:00 p.m. meetings)
Please click the link below to join the webinar:
https://zoom.us/j/98376390419?pwd=dnpFelc5TnU4a3BKWVIyRVZMallZZz09
Or sign into Zoom.com and “Join a Meeting”
Enter Webinar ID: 983 7639 0419/ Password: 905283
If Zoom is not already installed on your computer, click “Download & Run
Zoom” on the launch page and press “Run” when prompted by your browser.
If Zoom has previously been installed on your computer, please allow a few
moments for the application to launch automatically.
Select “Join Audio via Computer.”
The virtual conference room will open. If you receive a message reading,
“Please wait for the host to start this meeting,” simply remain in the room until
the meeting begins.
During the Public Comment Period, use the “raise hand” function located in
the participants’ window and wait for city staff to announce your name
and unmute your line when it is your turn to speak. Comments are limited to 3
minutes, or as otherwise directed.
Participate via telephone: (For both 4:00 p.m. and 6:00 p.m. meetings)
Call: 1 669 900 6833
Enter Webinar ID: 983 7639 0419/ Password: 905283
During the Public Comment Period, press *9 to add yourself to the queue and wait
for city staff to announce your name/phone number and press *6 to unmute your line
when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise
directed.
AGENDA –REGULAR MEETING – April 20, 2021 – PAGE 2
3. Members of the public who wish to make a comment on a specific agenda item, may
submit your comment via email to the City Clerk at cityclerk@costamesaca.gov.
Comments received by 1:00 p.m. on the date of the meeting will be provided to the
City Council, made available to the public, and will be part of the meeting record.
4. Please know that it is important for the City to allow public participation at this meeting.
If you are unable to participate in the meeting via the processes set forth above, please
contact the City Clerk at 714-754-5225 or cityclerk@costamesaca.gov and staff will
attempt to accommodate you. While the City does not expect there to be any changes
to the above process for participating in this meeting, if there is a change, the City will
post the information as soon as possible to the City’s website.
Please note that records submitted by the public will not be redacted in any way and will
be posted online as submitted, including any personal contact information.
All pictures, PowerPoints, and videos submitted for display at a public meeting must be
previously reviewed by staff to verify appropriateness for general audiences. No links to
YouTube videos or other streaming services will be accepted, a direct video file will need
to be emailed to staff prior to each meeting in order to minimize complications and to play
the video without delay. The video must be one of the following formats, .mp4, .mov or
.wmv. Only one file may be included per speaker for public comments. Please e-mail to
the City Clerk at cityclerk@costamesaca.gov NO LATER THAN 12:00 Noon on the date
of the meeting.
Note regarding agenda-related documents provided to a majority of the City Council after
distribution of the City Council agenda packet (GC §54957.5):
Any related documents provided to a majority of the City Council after distribution of the
City Council Agenda Packets will be made available for public inspection. Such
documents will be posted on the city’s website at www.costamesaca.gov or by clicking
here.
The City of Costa Mesa’s goal is to comply with the Americans with Disabilities Act (ADA)
in all respects. If, as an attendee or a participant at this meeting, you will need special
assistance beyond what is normally provided, we will attempt to accommodate you in
every reasonable manner. Please contact the City Clerk’s office 24 hours prior to the
meeting to inform us of your particular needs and to determine if accommodation is
feasible 714-754-5225 or at cityclerk@costamesaca.gov. El objetivo de la ciudad de
Costa Mesa es cumplir con la ley de Estadounidenses con Discapacidades (ADA) en
todos los aspectos. Si como asistente o participante en esta reunión, usted necesita
asistencia especial, más allá de lo que normalmente se proporciona, intentaremos de
complacer en todas las maneras. Favor de comunicarse a la oficina del Secretario de la
Ciudad con 24 horas de anticipación para informarnos de sus necesidades y determinar
si alojamiento es realizable al 714-754-5225 o cityclerk@costamesaca.gov
The City of Costa Mesa thanks you in advance for taking all precautions to prevent
spreading the COVID-19 virus.
AGENDA –REGULAR MEETING – April 20, 2021 – PAGE 3
CLOSED SESSION
4:00 P.M.
CALL TO ORDER
ROLL CALL
PUBLIC COMMENTS
Members of the public are welcome to address the City Council only on those items on
the Closed Session agenda. Each member of the public will be given a total of three
minutes to speak on all items on the Closed Session agenda.
CLOSED SESSION ITEMS:
1. THREAT TO SECURITY
Pursuant to subdivision (a) of Section 54957, California Government Code
Consultation with: Costa Mesa Director of Emergency Services, and City Manager,
Lori Ann Farrell Harrison; Bryan Glass, Police Chief; Dan Stefano, Fire Chief; and
Jason Dempsey, Emergency Services Administrator.
2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Pursuant to Section 54956.8, California Government Code
APN:139-031-62,139-651-14; Property:1683 Sunflower Avenue, Costa Mesa, CA
92626 Agency Negotiator: Lori Ann Farrell Harrison, City Manager
Negotiating Parties: Brent Stoll, Rose Equities
3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Subdivision (d)(2) of Section 54956.9, California Government Code
Bernede v. Costa Mesa (Schaefer), OCSC Case No. 30-2019-01041552-CU-PO-
CJC
The City Council and Successor Agency to the Redevelopment Agency will recess
for Closed Session.
AGENDA –REGULAR MEETING – April 20, 2021 – PAGE 4
REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR
AGENCY TO THE REDEVELOPMENT AGENCY
TUESDAY, APRIL 20, 2021 – 6:00 P.M.
JOHN STEPHENS
Mayor
MANUEL CHAVEZ ANDREA MARR
Council Member Mayor Pro Tem
LOREN GAMEROS DON HARPER
Council Member Council Member
JEFFREY HARLAN ARLIS REYNOLDS
Council Member Council Member
City Attorney City Manager
Kimberly Hall Barlow Lori Ann Farrell Harrison
CALL TO ORDER
NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE
Led by Council Member Harlan
MOMENT OF SOLEMN EXPRESSION
[Per Council Policy 000-12, these presentations are made by community volunteers
stating their own views. The City Council disclaims any intent to endorse or sponsor the
views of any speaker.]
Reverend Dr. Okusi, St. John’s Episcopal Church, Costa Mesa
ROLL CALL
CITY ATTORNEY CLOSED SESSION REPORT
PRESENTATIONS:
1. Proclamation: National Volunteer Week.
2. Proclamation: Public Safety Telecommunicators Week.
3. Proclamation: Earth Day & Arbor Day.
PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA
Comments are limited to 3 minutes, or as otherwise directed.
Comments on Consent Calendar items may also be heard at this time.
AGENDA –REGULAR MEETING – April 20, 2021 – PAGE 5
COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS
Each council member is limited to four minutes. Additional comments will be heard at the
end of the meeting.
1. Council Member Gameros
2. Council Member Harlan
3. Council Member Harper
4. Council Member Reynolds
5. Council Member Chavez
6. Mayor Pro Tem Marr
7. Mayor Stephens
REPORT – CITY MANAGER
REPORT – CITY ATTORNEY
CONSENT CALENDAR: (Items 1-12)
All matters listed under the Consent Calendar are considered to be routine and will be
acted upon in one motion. There will be no separate discussion of these items unless
members of the City Council, staff, or the public request specific items to be discussed
and/or removed from the Consent Calendar for discussion.
1. PROCEDURAL WAIVER: APPROVE THE READING BY TITLE ONLY OF ALL
ORDINANCES AND RESOLUTIONS
RECOMMENDATION:
City Council and Agency Board approve the reading by title only and waive full
reading of Ordinances and Resolutions.
2. WARRANT RESOLUTION NO. 2658 – Finance Department
RECOMMENDATION:
City Council approve Warrant Resolution No. 2658 of the City Council of the City
of Costa Mesa, California, allowing certain claims and demands, including Payroll
Register Nos. 21-06 “A” for $414.47 and 21-07 for $2,576,728.24; and City
operating expenses for $2,505,005.70.
AGENDA –REGULAR MEETING – April 20, 2021 – PAGE 6
3. CONFIRMATION OF MAYORAL APPOINTMENT TO AD HOC COMMITTEES
City Manager’s Office/City Clerk’s Division
RECOMMENDATION:
Staff recommends that the City Council:
Confirm the Mayoral position to the following Ad Hoc Committees: Cannabis Ad Hoc
Committee; City Manager Ad Hoc Committee; Fairview Developmental Center Ad
Hoc Committee.
4. MONTHLY UPDATE OF STRATEGIC PLAN GOALS AND SIX MONTH
OBJECTIVES - City Manager’s Office
RECOMMENDATION:
Staff recommends that the City Council approve the April update to the work plan for
the 2021 Strategic Plan’s six-month objectives.
5. VEHICLE RENTAL FROM ENTERPRISE RENT-A-CAR HOLDINGS THROUGH
COOPERATIVE PRICING AGREEMENT – Police Department
RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize the use of State of California’s Department of General Services Master
Service Agreement No. 5-20-99-24 with EAN Services, LLC (Enterprise Rent-A-
Car) for vehicle rentals in an annual amount of $85,000, for an initial term ending
February 29, 2024, with the option to extend the agreement for two one (1) year
periods at the discretion of the State.
2. Authorize the City Manager and City Clerk to execute the agreement and future
authorized amendments to the agreement.
6. SECOND READING AND ADOPTION OF AN ORDINANCE FOR AN
EXTENSION TO AND AMENDMENT OF THE SAKIOKA FARMS
DEVELOPMENT AGREEMENT DA-99-02 (DA-20-03), SAKIOKA LOT 2, 14850
SUNFLOWER AVENUE - Development Services Department/Planning Division
RECOMMENDATION:
Staff recommends that the City Council:
Give second reading and adopt Ordinance No. 2021-07 to approve the time
extension and amendment to Development Agreement 99-02 (Development
Agreement 20-03).
Click here for public comments received on this item.
AGENDA –REGULAR MEETING – April 20, 2021 – PAGE 7
7. PROFESSIONAL ENGINEERING SERVICES FOR THE NEWPORT
BOULEVARD REHABILITATION PROJECT FROM BRISTOL STREET TO
19TH STREET - Public Services Department/Engineering Division
RECOMMENDATION:
Staff recommends that the City Council:
1. Award a Professional Services Agreement (PSA) to KOA Corporation for the
design of the Newport Boulevard Rehabilitation Project in the amount of $432,797
and authorize the City Manager and the City Clerk to execute the agreement and
future amendments to the agreement.
2. Approve a ten percent (10%) contingency for unforeseen services in the amount
of $43,280.
8. FINAL MAP FOR TRACT NO. 18127 LOCATED AT 631 VICTORIA STREET,
COSTA MESA, CALIFORNIA - Public Services Department/Engineering Division
RECOMMENDATION:
Staff recommends that the City Council:
Approve final map for Tract No. 18127 and authorize signing of the map by the City
Clerk and the City Engineer.
9. FORD MOTOR COMPANY MAINTENANCE CONTRACT FOR CITY FLEET
Public Services Department/Maintenance Services Division
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve proposed Change Order to Purchase Order No. 13627 to the Ford Motor
Company in the amount of $20,000 to service the City’s vehicle fleet for the
remainder of Fiscal Year 2020-21.
2. Authorize the City Manager or designee to execute the Change Order.
AGENDA –REGULAR MEETING – April 20, 2021 – PAGE 8
10. MOBILE GENERATOR SYSTEM FOR THE PERMANENT BRIDGE SHELTER
Public Services Department/Maintenance Services Division
RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize the use of Sourcewell’s (formerly National Joint Powers Alliance)
National Cooperative Agreement No. 041719-CEC with Clark Equipment
Company dba Doosan Portable Power for the purchase of a new Doosan
G570WCU-T4F heavy-duty diesel mobile generator system, and related
equipment for the Costa Mesa Permanent Bridge Shelter.
2. Authorize the purchase of the new Doosan G570WCU-T4F heavy-duty diesel
mobile generator system, and related equipment for $200,262.60 from Volvo
Construction Equipment an authorized dealer through Sourcewell’s National
Cooperative Agreement No. 041719-CEC with Clark Equipment Company dba
Doosan Portable Power.
3. Authorize a ten (10) percent contingency, for a total not-to-exceed amount of
$220,288.86 as needed for unforeseen costs.
11. LOCAL ROAD SAFETY PLAN PROJECT
Public Services Department/Transportation Services Division
RECOMMENDATION:
Staff recommends that the City Council:
1. Award a Professional Services Agreement (PSA) to Kimley-Horn and Associates,
Inc. for professional engineering services for the development of a Local Road
Safety Plan (LRSP) in the amount of $94,328.18, in substantially the form as
attached and in such final form as approved by the City Attorney, and authorize
the City Manager and the City Clerk to execute the agreement and future
amendments to the agreement;
2. Accept and appropriate an additional grant funding received from Caltrans in the
amount of $15,000.
12. ANNUAL ENERGY AND SUSTAINABILITY REPORT
Public Services Department
RECOMMENDATION:
Staff recommends that the City Council:
Receive and file the Annual Energy and Sustainability Report.
Click here for public comments received on this item.
AGENDA –REGULAR MEETING – April 20, 2021 – PAGE 9
AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE
CONSENT CALENDAR
----------------------------------- END OF CONSENT CALENDAR -----------------------------------
PUBLIC HEARINGS:
1. GIVE FIRST READING TO AN ORDINANCE TO ADOPT CODE AMENDMENT
CO-2021-01 TO AMEND TITLE 13 (PLANNING, ZONING, AND
DEVELOPMENT) AND AN ORDINANCE TO AMEND TITLE 9 (LICENSES AND
BUSINESS REGULATIONS) OF THE COSTA MESA MUNICIPAL CODE
REGARDING THE TAXATION, REGULATION, OPERATING REQUIREMENTS
AND STANDARDS FOR CANNABIS USES INCLUDING RETAIL CANNABIS
STOREFRONT AND NON-STOREFRONT USES TO IMPLEMENT THE CITY OF
COSTA MESA RETAIL CANNABIS TAX AND REGULATION MEASURE
(MEASURE Q) - Development Services Department/Planning Division
RECOMMENDATION:
Staff recommends that the City Council:
1. Find that the adoption of Ordinance Nos. 2021-X1 and 2021-X2 are exempt from
the California Environmental Quality Act (CEQA) per CEQA Guidelines Section
15061(b)(3), General Rule, Section 15301 (Class 1), Existing Facilities, Section
15303 (Class 3), New Construction or Conversion of Small Structures, Section
15308 (Class 8), Actions by Regulatory Agencies, and Section 15332 (Class 32),
In-fill Development Projects.
2. Introduce for first reading, by title only:
Ordinance No. 2021-X1 to adopt Zoning Code Amendment CO-2021-01 to
amend Title 13, Chapter IX, Article 21 and Chapter IV, Table 13-30; and
Ordinance No. 2021-X2 to amend Title 9, Chapter I, Article 5, Chapter II,
Article 1, and Chapter VI of the Municipal Code regarding the taxation and
regulation for retail cannabis uses including storefronts and non-storefronts.
Click here for public comments received on this item.
Click here for the supplemental memo on this item.
Click here for additional documents received on this item.
OLD BUSINESS: NONE
AGENDA –REGULAR MEETING – April 20, 2021 – PAGE 10
NEW BUSINESS:
1. APPOINTMENTS TO THE PLANNING COMMISSION, PARKS, ARTS AND
COMMUNITY SERVICES COMMISSION, AND VARIOUS CITY COMMITTEES
City Manager’s Office/City Clerk’s Division
RECOMMENDATION:
Staff recommends that the City Council make appointments as follows:
1. Parks, Arts, and Community Services Commission - Make one (1) appointment
to fill the vacancy in District 3 with a term expiration of January 2023.
2. Planning Commission – Make one (1) appointment to fill the Mayor’s At-Large
Vacancy with a term expiration of January 2023.
3. Finance and Pension Advisory Committee (FiPAC) - Make one (1) appointment
to fill the vacancy with a term expiration of April 2023.
4. Historical Preservation Committee - Make one (1) appointment to fill an
alternate vacancy with a term expiration of April 2022.
5. Traffic Impact Fee Ad Hoc Committee - Make one (1) appointment to fill the
Small Developers’ Representative vacancy with a term expiration of April 2025.
ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS,
AND SUGGESTIONS
ADJOURNMENT