HomeMy WebLinkAbout00 - - Agenda - 5/18/2021AGENDA –REGULAR MEETING – May 18, 2021 – PAGE 1
AGENDA
CITY OF COSTA MESA
REGULAR JOINT MEETING OF THE CITY COUNCIL AND
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
AND COSTA MESA HOUSING AUTHORITY*
*NOTE: ALL AGENCY MEMBERSHIPS ARE REFLECTED IN THE TITLE “COUNCIL MEMBER.”
TUESDAY, MAY 18, 2021
VIRTUAL LOCATIONS, COSTA MESA, CALIFORNIA
CLOSED SESSION 5:00 P.M.
REGULAR MEETING 6:00 P.M.
In order to minimize the spread of COVID-19, Governor Newsom has issued Executive
Orders that temporarily suspend requirements of the Brown Act which allows Council
Members to attend City Council meetings remotely. Given the health risks associated
with COVID-19, the City Council Chambers will be closed to the public until further notice.
If you would like to participate in these meetings, you can participate via the following
options:
1. Members of the public can view the City Council meetings live on COSTA MESA TV
(SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or
http://costamesa.granicus.com/player/camera/2?publish_id=10&redirect=true and
online at youtube.com/costamesatv (Note the chat feature on YouTube is disabled).
2. Zoom Webinar: (For both 4:00 p.m. and 6:00 p.m. meetings)
Please click the link below to join the webinar:
https://zoom.us/j/98376390419?pwd=dnpFelc5TnU4a3BKWVIyRVZMallZZz09
Or sign into Zoom.com and “Join a Meeting”
Enter Webinar ID: 983 7639 0419/ Password: 905283
If Zoom is not already installed on your computer, click “Download & Run
Zoom” on the launch page and press “Run” when prompted by your browser.
If Zoom has previously been installed on your computer, please allow a few
moments for the application to launch automatically.
Select “Join Audio via Computer.”
The virtual conference room will open. If you receive a message reading,
“Please wait for the host to start this meeting,” simply remain in the room until
the meeting begins.
During the Public Comment Period, use the “raise hand” function located in
the participants’ window and wait for city staff to announce your name
and unmute your line when it is your turn to speak. Comments are limited to 3
minutes, or as otherwise directed.
AGENDA –REGULAR MEETING – May 18, 2021 – PAGE 2
Participate via telephone: (For both 4:00 p.m. and 6:00 p.m. meetings)
Call: 1 669 900 6833 Enter Webinar ID: 983 7639 0419/ Password: 905283
During the Public Comment Period, press *9 to add yourself to the queue and wait
for city staff to announce your name/phone number and press *6 to unmute your line
when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise
directed.
3. Members of the public who wish to make a comment on a specific agenda item, may
submit your comment via email to the City Clerk at cityclerk@costamesaca.gov.
Comments received by 1:00 p.m. on the date of the meeting will be provided to the
City Council, made available to the public, and will be part of the meeting record.
4. Please know that it is important for the City to allow public participation at this meeting.
If you are unable to participate in the meeting via the processes set forth above, please
contact the City Clerk at 714-754-5225 or cityclerk@costamesaca.gov and staff will
attempt to accommodate you. While the City does not expect there to be any changes
to the above process for participating in this meeting, if there is a change, the City will
post the information as soon as possible to the City’s website.
Please note that records submitted by the public will not be redacted in any way and will
be posted online as submitted, including any personal contact information.
All pictures, PowerPoints, and videos submitted for display at a public meeting must be
previously reviewed by staff to verify appropriateness for general audiences. No links to
YouTube videos or other streaming services will be accepted, a direct video file will need
to be emailed to staff prior to each meeting in order to minimize complications and to play
the video without delay. The video must be one of the following formats, .mp4, .mov or
.wmv. Only one file may be included per speaker for public comments. Please e-mail to
the City Clerk at cityclerk@costamesaca.gov NO LATER THAN 12:00 Noon on the date
of the meeting.
Note regarding agenda-related documents provided to a majority of the City Council after
distribution of the City Council agenda packet (GC §54957.5):
Any related documents provided to a majority of the City Council after distribution of the
City Council Agenda Packets will be made available for public inspection. Such
documents will be posted on the city’s website at www.costamesaca.gov or by clicking
here.
The City of Costa Mesa’s goal is to comply with the Americans with Disabilities Act (ADA)
in all respects. If, as an attendee or a participant at this meeting, you will need special
assistance beyond what is normally provided, we will attempt to accommodate you in
every reasonable manner. Please contact the City Clerk’s office 24 hours prior to the
meeting to inform us of your particular needs and to determine if accommodation is
feasible 714-754-5225 or at cityclerk@costamesaca.gov. El objetivo de la ciudad de
Costa Mesa es cumplir con la ley de Estadounidenses con Discapacidades (ADA) en
todos los aspectos. Si como asistente o participante en esta reunión, usted necesita
asistencia especial, más allá de lo que normalmente se proporciona, intentaremos de
complacer en todas las maneras. Favor de comunicarse a la oficina del Secretario de la
Ciudad con 24 horas de anticipación para informarnos de sus necesidades y determinar
si alojamiento es realizable al 714-754-5225 o cityclerk@costamesaca.gov
The City of Costa Mesa thanks you in advance for taking all precautions to prevent
spreading the COVID-19 virus.
AGENDA –REGULAR MEETING – May 18, 2021 – PAGE 3
CLOSED SESSION
5:00 P.M.
CALL TO ORDER
ROLL CALL
PUBLIC COMMENTS
Members of the public are welcome to address the City Council only on those items on
the Closed Session agenda. Each member of the public will be given a total of three
minutes to speak on all items on the Closed Session agenda.
CLOSED SESSION ITEMS:
1. THREAT TO SECURITY
Pursuant to subdivision (a) of Section 54957, California Government Code
Consultation with: Costa Mesa Director of Emergency Services, and City Manager,
Lori Ann Farrell Harrison; Bryan Glass, Police Chief; Dan Stefano, Fire Chief; and
Jason Dempsey, Emergency Services Administrator.
The City Council and Successor Agency to the Redevelopment Agency will recess
for Closed Session.
AGENDA –REGULAR MEETING – May 18, 2021 – PAGE 4
REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR
AGENCY TO THE REDEVELOPMENT AGENCY
TUESDAY, MAY 18, 2021 – 6:00 P.M.
JOHN STEPHENS
Mayor
MANUEL CHAVEZ ANDREA MARR
Council Member - District 4 Mayor Pro Tem - District 3
LOREN GAMEROS DON HARPER
Council Member - District 2 Council Member - District 1
JEFFREY HARLAN ARLIS REYNOLDS
Council Member - District 6 Council Member - District 5
City Attorney City Manager
Kimberly Hall Barlow Lori Ann Farrell Harrison
CALL TO ORDER
NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE
Led by Council Member Reynolds
MOMENT OF SOLEMN EXPRESSION
[Per Council Policy 000-12, these presentations are made by community volunteers
stating their own views. The City Council disclaims any intent to endorse or sponsor the
views of any speaker.]
Pastor David Manne, Calvary Chapel, Costa Mesa
ROLL CALL
CITY ATTORNEY CLOSED SESSION REPORT
PRESENTATIONS:
1. Proclamation: EMS Week.
2. Proclamation: National Water Safety Month.
3. Proclamation: SCAG Safety Pledge.
4. Presentation of Certificates to CERT and MESAC Volunteers.
AGENDA –REGULAR MEETING – May 18, 2021 – PAGE 5
PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA
Comments are limited to 3 minutes, or as otherwise directed.
Comments on Consent Calendar items may also be heard at this time.
COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS
Each council member is limited to 4 minutes. Additional comments will be heard at the
end of the meeting.
1. Council Member Harper
2. Council Member Reynolds
3. Council Member Chavez
4. Council Member Gameros
5. Council Member Harlan
6. Mayor Pro Tem Marr
7. Mayor Stephens
REPORT – CITY MANAGER
REPORT – CITY ATTORNEY
CONSENT CALENDAR: (Items 1-9)
All matters listed under the Consent Calendar are considered to be routine and will be
acted upon in one motion. There will be no separate discussion of these items unless
members of the City Council, staff, or the public request specific items to be discussed
and/or removed from the Consent Calendar for discussion.
1. PROCEDURAL WAIVER: APPROVE THE READING BY TITLE ONLY OF ALL
ORDINANCES AND RESOLUTIONS
RECOMMENDATION:
City Council and Agency Board approve the reading by title only and waive full
reading of Ordinances and Resolutions.
2. READING FOLDER
Claims received by the City Clerk: Mary Brassea and Stephanie Rodriguez.
RECOMMENDATION:
City Council receive and file.
AGENDA –REGULAR MEETING – May 18, 2021 – PAGE 6
3. WARRANT RESOLUTION NO. 2660 – Finance Department
RECOMMENDATION:
City Council approve Warrant Resolution No. 2660 of the City Council of the City
of Costa Mesa, California, allowing certain claims and demands, including Payroll
Register Nos. 21-09 for $2,647,580.04; and City operating expenses for
$3,020,939.79.
4. MINUTES - City Manager’s Office/City Clerk’s Division
RECOMMENDATION:
City Council approve the Minutes of the Special Closed Session meeting of April 27,
2021, the Special Joint Study Session meeting of April 27, 2021, and the Regular
meeting of May 4, 2021.
5. APPROVAL OF MAYOR’S APPOINTMENT TO THE TRANSPORTATION
CORRIDOR AGENCIES - City Manager’s Office/City Clerk’s Division
RECOMMENDATION:
Staff recommends the City Council approve the following Mayor’s appointment:
Transportation Corridor Agencies (TCA): Alternate - Mayor John Stephens.
6. MONTHLY UPDATE OF STRATEGIC PLAN GOALS AND SIX MONTH
OBJECTIVES - City Manager’s Office
RECOMMENDATION:
Staff recommends that the City Council:
Approve the May update to the work plan for the 2021 Strategic Plan’s six-month
objectives.
AGENDA –REGULAR MEETING – May 18, 2021 – PAGE 7
7. BUSINESS IMPROVEMENT AREA (BIA) REAUTHORIZATION, RESOLUTION
OF INTENTION, AND REVIEW OF ANNUAL REPORT - City Manager’s Office
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the 2020-21 Annual Report for the Business Improvement Area (BIA).
2. Receive and file the audited financial report for Fiscal Years 2019 and 2020.
3. Adopt the Resolution declaring the City’s intention to levy an annual
assessment for Fiscal Year 2021-22 for the Business Improvement Area
covering certain Costa Mesa hotels and motels and setting the time and place
for a Public Hearing on the proposal.
Click here to see the video presented on this item.
8. ACCEPTANCE OF THE 2020 EMERGENCY MANAGEMENT PERFORMANCE
GRANT AND 2020 EMERGENCY MANAGEMENT PERFORMANCE GRANT
COVID-19 SUPPLEMENTAL ALLOCATIONS - Police Department
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the Agreement to Transfer Funds for the 2020 Emergency Management
Performance Grant (EMPG) Program and the 2020 Emergency Management
Performance Grant COVID-19 Supplemental (EMPG-S) Program and authorize
the City Manager to execute the agreements.
2. Adopt Resolutions No. 2021- XX and No. 2021-XX, which authorize the
application for and acceptance of funds under the EMPG Program, and
authorizes the City Manager, or designee, to accept the 2020 EMPG and 2020
EMPG-S funds.
3. Approve a budget adjustment recognizing $15,664 from the 2020 EMPG and
$5,707 from the EMPG-S for a total of $21,371 in the Police Department budget.
AGENDA –REGULAR MEETING – May 18, 2021 – PAGE 8
9. SENIOR TRANSPORTATION PROGRAMS (STP) AND NETWORK FOR
HOMELESS SOLUTIONS (NHS) TRANSPORTATION AWARD OF CONTRACT
Parks and Community Services Department
RECOMMENDATION:
Staff recommends that the City Council and Housing Authority Board:
1. Approve and authorize the City Manager/Executive Director and the City
Clerk to execute a three (3) year Professional Services Agreement (PSA)
for the Senior Transportation Programs and NHS Transportation Program
with CabCo Yellow, Inc., dba California Yellow Cab (CYC) at 520 West
Dyer Road, Santa Ana, California, 92707 in the annual amount not to
exceed $170,000 effective July 1, 2021 - June 30, 2024.
2. Authorize the City Manager/Executive Director and the City Clerk to renew
the agreement for two (2) additional one-year terms, upon mutual
agreement of both parties.
3. Authorize the City Manager/Executive Director and the City Clerk to
execute future changes and amendments to the agreement and allow up
to an additional 10 percent contingency of $17,000 annually, or total
contract not-to-exceed $187,000 annually.
Click here for the Supplemental Memo received for this item.
AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE
CONSENT CALENDAR
----------------------------------- END OF CONSENT CALENDAR -----------------------------------
PUBLIC HEARINGS:
1. FISCAL YEAR 2021-2022 ANNUAL ACTION PLAN IDENTIFYING FUNDING
PRIORITIES FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
AND HOME INVESTMENT PARTNERSHIPS GRANT (HOME) PROGRAMS
Development Services Department/Housing and Community Development
RECOMMENDATION:
Staff recommends that the City Council:
1. Hold a Public Hearing regarding the 2021-2022 Annual Action Plan.
2. Approve the recommended allocation of $1,121,215 for the Fiscal Year 2021-
2022 Community Development Block Grant.
AGENDA –REGULAR MEETING – May 18, 2021 – PAGE 9
3. Approve the recommended allocation of $501,749 for the Fiscal Year 2021-
2022 HOME Investment Partnerships Grant.
4. Adopt Resolution No. 2021-XX in order to:
Approve the 2021-2022 Annual Action Plan.
Authorize the City Manager, or the City Manager’s designee, to submit the
2021-2022 Annual Action Plan to the U.S. Department of Housing and
Urban Development.
Designate the City Manager, or the City Manager’s designee, as the official
representative of the City to administer the programs and to execute and
submit all required agreements, certifications, and documents required by
HUD, and execute all subrecipient agreements for the use of funds
approved in the 2021-2022 Annual Action Plan.
5. Provide direction to staff to amend the parameters for the City’s Housing
Rehabilitation Loan and Grant Program including:
Decrease the housing rehabilitation loan interest rate.
Increase the household income limit for the housing rehabilitation grant
program.
Increase the maximum grant amounts.
Revise program policies and procedures and return to the City Council for
approval.
Click here for the Supplemental Memo received for this item.
Click here for the staff presentation on this item.
OLD BUSINESS: NONE
NEW BUSINESS: NONE
ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS,
AND SUGGESTIONS
ADJOURNMENT