HomeMy WebLinkAbout00 - - Agenda - 6/15/2021AGENDA –REGULAR MEETING – JUNE 15, 2021 – PAGE 1
AGENDA
CITY OF COSTA MESA
REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR
AGENCY TO THE REDEVELOPMENT AGENCY AND SPECIAL JOINT
HOUSING AUTHORITY MEETING*
*NOTE: ALL AGENCY MEMBERSHIPS ARE REFLECTED IN THE TITLE “COUNCIL MEMBER.”
TUESDAY, JUNE 15, 2021
COUNCIL CHAMBERS AND VIRTUAL LOCATIONS,
77 FAIR DRIVE COSTA MESA, CALIFORNIA
CLOSED SESSION 5:00 P.M.
REGULAR MEETING 6:00 P.M.
The City Council meetings are presented in a hybrid format, both in-person at City Hall
and virtually via Zoom Webinar. The Governor’s Executive Orders N-25-20 and N-29-20
suspend certain requirements of the Brown Act, and City Council Members and staff may
choose to participate in person or by video conference.
If you would like to participate in these meetings, you can participate via the following
options:
1. Attending in person: If you choose to attend the meeting in person, please note,
attendees will be required to wear a face covering at all times while in the Council
Chambers or City Hall and social distancing of 6 feet is required at all times between
yourself and other individuals. Seating is limited to approximately 25 seats in Council
Chambers on a first come, first serve basis. The public may begin lining up 30 minutes
prior to the start of the 6:00 p.m. meeting. Members of the public seated inside the
chambers may return to their seats after addressing City Council.
2. An overflow waiting area will be outside the Council Chambers with a television to
view the meeting. Members of the public will be rotated in to address City Council
during the public comment period of the meeting. After speaking, attendees will need
to immediately exit the Council Chambers.
3. Members of the public can view the City Council meetings live on COSTA MESA TV
(SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or
http://costamesa.granicus.com/player/camera/2?publish_id=10&redirect=true and
online at youtube.com/costamesatv.
4. Zoom Webinar: (For both 5:00 p.m. and 6:00 p.m. meetings)
Please click the link below to join the webinar:
https://zoom.us/j/98376390419?pwd=dnpFelc5TnU4a3BKWVIyRVZMallZZz09
Or sign into Zoom.com and “Join a Meeting”
Enter Webinar ID: 983 7639 0419/ Password: 905283
If Zoom is not already installed on your computer, click “Download & Run
Zoom” on the launch page and press “Run” when prompted by your browser.
If Zoom has previously been installed on your computer, please allow a few
moments for the application to launch automatically.
Select “Join Audio via Computer.”
AGENDA –REGULAR MEETING – JUNE 15, 2021 – PAGE 2
The virtual conference room will open. If you receive a message reading,
“Please wait for the host to start this meeting,” simply remain in the room until
the meeting begins.
During the Public Comment Period, use the “raise hand” feature located in
the participants’ window and wait for city staff to announce your name
and unmute your line when it is your turn to speak. Comments are limited to 3
minutes, or as otherwise directed.
Participate via telephone: (For both 5:00 p.m. and 6:00 p.m. meetings)
Call: 1 669 900 6833 Enter Webinar ID: 983 7639 0419/ Password: 905283
During the Public Comment Period, press *9 to add yourself to the queue and wait
for city staff to announce your name/phone number and press *6 to unmute your line
when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise
directed.
5. Additionally, members of the public who wish to make a comment on a specific agenda
item, may submit a written comment via email to the City Clerk at
cityclerk@costamesaca.gov. Comments received by 1:00 p.m. on the date of the
meeting will be provided to the City Council, made available to the public, and will be
part of the meeting record.
6. Please know that it is important for the City to allow public participation at this meeting.
If you are unable to participate in the meeting via the processes set forth above, please
contact the City Clerk at 714-754-5225 or cityclerk@costamesaca.gov and staff will
attempt to accommodate you. While the City does not expect there to be any changes
to the above process for participating in this meeting, if there is a change, the City will
post the information as soon as possible to the City’s website.
Please note that records submitted by the public will not be redacted in any way and will
be posted online as submitted, including any personal contact information.
All pictures, PowerPoints, and videos submitted for display at a public meeting must be
previously reviewed by staff to verify appropriateness for general audiences. No links to
YouTube videos or other streaming services will be accepted, a direct video file will need
to be emailed to staff prior to each meeting in order to minimize complications and to play
the video without delay. The video must be one of the following formats, .mp4, .mov or
.wmv. Only one file may be included per speaker for public comments. Please e-mail to
the City Clerk at cityclerk@costamesaca.gov NO LATER THAN 12:00 Noon on the date
of the meeting. Note regarding agenda-related documents provided to a majority of the
City Council after distribution of the City Council agenda packet (GC §54957.5):
Any related documents provided to a majority of the City Council after distribution of the
City Council Agenda Packets will be made available for public inspection. Such
documents will be posted on the city’s website at www.costamesaca.gov or by clicking
here.
As a LEED Gold Certified City, Costa Mesa is fully committed to environmental
sustainability. A minimum number of hard copies of the agenda will be available in
the Council Chambers. For your convenience, a binder of the entire agenda packet
will be at the table in the foyer of the Council Chambers for viewing.
AGENDA –REGULAR MEETING – JUNE 15, 2021 – PAGE 3
CLOSED SESSION
5:00 P.M.
CALL TO ORDER
ROLL CALL
PUBLIC COMMENTS
Members of the public are welcome to address the City Council only on those items on
the Closed Session agenda. Each member of the public will be given a total of three
minutes to speak on all items on the Closed Session agenda.
CLOSED SESSION ITEMS:
1. THREAT TO SECURITY
Pursuant to subdivision (a) of Section 54957, California Government Code
Consultation with: Costa Mesa Director of Emergency Services, and City Manager,
Lori Ann Farrell Harrison; Bryan Glass, Police Chief; Dan Stefano, Fire Chief; and
Jason Dempsey, Emergency Services Administrator.
2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Pursuant to Section 54956.8, California Government Code
APN:139-031-62,139-651-14; Property:1683 Sunflower Avenue, Costa Mesa, CA
92626 Agency Negotiator: Lori Ann Farrell Harrison, City Manager
Negotiating Parties: Brent Stoll, Rose Equities
The City Council and Successor Agency to the Redevelopment Agency will recess
for Closed Session.
AGENDA –REGULAR MEETING – JUNE 15, 2021 – PAGE 4
REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR
AGENCY TO THE REDEVELOPMENT AGENCY AND SPECIAL JOINT
MEETING OF THE COSTA MESA HOUSING AUTHORITY
TUESDAY, JUNE 15, 2021 – 6:00 P.M.
JOHN STEPHENS
Mayor
MANUEL CHAVEZ ANDREA MARR
Council Member - District 4 Mayor Pro Tem - District 3
JEFFREY HARLAN LOREN GAMEROS
Council Member - District 6 Council Member - District 2
ARLIS REYNOLDS DON HARPER
Council Member - District 5 Council Member - District 1
City Attorney City Manager
Kimberly Hall Barlow Lori Ann Farrell Harrison
CALL TO ORDER
NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE
Led by Council Member Gameros
MOMENT OF SOLEMN EXPRESSION
[Per Council Policy 000-12, these presentations are made by community volunteers
stating their own views. The City Council disclaims any intent to endorse or sponsor the
views of any speaker.]
Pastor Phil Eyskens, Lighthouse Community Church, Costa Mesa
ROLL CALL
CITY ATTORNEY CLOSED SESSION REPORT
PRESENTATIONS:
1. Proclamation: Recognition of Juneteenth.
PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA
Comments are limited to 3 minutes, or as otherwise directed.
Comments on Consent Calendar items may also be heard at this time.
AGENDA –REGULAR MEETING – JUNE 15, 2021 – PAGE 5
COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS
Each council member is limited to 4 minutes. Additional comments will be heard at the
end of the meeting.
1. Council Member Chavez
2. Council Member Gameros
3. Council Member Harlan
4. Council Member Harper
5. Council Member Reynolds
6. Mayor Pro Tem Marr
7. Mayor Stephens
REPORT – CITY MANAGER
REPORT – CITY ATTORNEY
CONSENT CALENDAR: (Items 1-14)
All matters listed under the Consent Calendar are considered to be routine and will be
acted upon in one motion. There will be no separate discussion of these items unless
members of the City Council, staff, or the public request specific items to be discussed
and/or removed from the Consent Calendar for discussion.
1. PROCEDURAL WAIVER: APPROVE THE READING BY TITLE ONLY OF ALL
ORDINANCES AND RESOLUTIONS
RECOMMENDATION:
City Council, Agency Board, and Housing Authority approve the reading by title
only and waive full reading of Ordinances and Resolutions.
2. READING FOLDER
Claims received by the City Clerk: Jose Valdez Delgado, Guadalupe
Portillo, Arrah Valdez.
RECOMMENDATION:
City Council receive and file.
AGENDA –REGULAR MEETING – JUNE 15, 2021 – PAGE 6
3. WARRANT RESOLUTION NO. 2662 – Finance Department
RECOMMENDATION:
City Council approve Warrant Resolution No. 2662 of the City Council of the City
of Costa Mesa, California, allowing certain claims and demands, including Payroll
Register Nos. 21-11 for $2,705,877.74; and City operating expenses for
$4,206,321.44.
4. MINUTES - City Manager’s Office/City Clerk’s Division
RECOMMENDATION:
City Council approve the Minutes of the Special Study Session meeting of May 25,
2021.
5. REQUEST TO CANCEL THE REGULAR CITY COUNCIL MEETING OF JULY 6,
2021- City Manager’s Office/City Clerk’s Division
RECOMMENDATION:
Staff recommends the City Council:
Cancel the regular meeting of Tuesday, July 6, 2021.
6. MONTHLY UPDATE OF STRATEGIC PLAN GOALS AND SIX MONTH
OBJECTIVES - City Manager’s Office
RECOMMENDATION:
Staff recommends the City Council:
Approve the June update to the work plan for the 2021 Strategic Plan’s six-month
objectives.
Agenda continued on next page.
AGENDA –REGULAR MEETING – JUNE 15, 2021 – PAGE 7
7. AMENDMENT #1 TO SUBRECIPIENT AGREEMENTS FOR PROGRAM
ADMINISTRATION OF A COMMUNITY DEVELOPMENT BLOCK GRANT
CORONAVIRUS (CDBG-CV) RENTAL ASSISTANCE PROGRAM
City Manager’s Office
RECOMMENDATION:
Staff recommends the City Council and the Housing Authority Board of Directors:
1. Approve proposed Amendment No. 1 to the Subrecipient Agreement (SRA) with
Mercy House Living Centers increasing the compensation by $150,000, for a total
Not-To-Exceed amount of $330,321 and to add two one-year renewal terms for
program administration of the City’s CDBG-CV Rental Assistant Program for
lower-income households without children.
2. Approve proposed Amendment No. 1 to the Subrecipient Agreement (SRA) with
Serving People in Need (SPIN), Inc. increasing the compensation by $250,000,
for a total Not-To-Exceed amount of $457,000 and to add two one-year renewal
terms for program administration of a Rental Assistance Program for lower-
income households with children.
3. Authorize the City Manager and the City Clerk to execute the amendments and
future authorized amendments to the agreements.
8. PURCHASE OF SIX NEW 2021 BMW R1250RT-P POLICE MOTORCYCLES
Police Department
RECOMMENDATION:
Staff recommends the City Council:
1. Approve the purchase of six (6) new 2021 BMW R1250RT-P police motorcycles,
based on pricing provided through a cooperative agreement with the City of
Stockton, CA No. PUR-20-028.
2. Authorize the City Manager to execute the necessary documents for the purchase
of six (6) new 2021 BMW R1250RT-P police motorcycles in the amount of
$191,078.51 from Long Beach BMW Motorcycles located at 2125 E. Spring
Street, Long Beach, CA 90806.
3. Approve General Fund savings transfer of $191,078.51 to the Equipment
Replacement fund.
AGENDA –REGULAR MEETING – JUNE 15, 2021 – PAGE 8
9. SERVICES AGREEMENT FOR PUBLIC SAFETY HELICOPTER SUPPORT
BETWEEN THE CITY OF HUNTINGTON BEACH AND THE CITY OF COSTA
MESA - Police Department
RECOMMENDATION:
Staff recommends the City Council:
1. Approve the Services Agreement for public safety helicopter support services
between the City of Huntington Beach and the City of Costa Mesa.
2. Authorize the City Manager to execute the Services Agreement, in substantially
the form as attached and in such final form as approved by the City Attorney, and
future amendments to the Agreement.
10. TRAFFIC MANAGEMENT SERVICES AGREEMENTS WITH THE 32ND
DISTRICT AGRICULTURAL ASSOCIATION – Police Department
RECOMMENDATION:
Staff recommends the City Council:
1. Approve the 2021 agreement between the City and the 32nd District
Agricultural Association for traffic management services for the Orange
County Fair.
2. Approve the 2021 agreement between the City and the 32nd District
Agricultural Association for traffic management services for all designated
year-round events at the Orange County Fair and Event Center (“OCFEC”).
3. Authorize the City Manager to execute the agreements.
4. Authorize the City Manager to execute any amendments to the agreements,
including, but not limited to, amendments increasing the maximum
compensation to be paid to the City.
Agenda continued on next page.
AGENDA –REGULAR MEETING – JUNE 15, 2021 – PAGE 9
11. APPROVAL OF MEASURE Q – WAREHOUSE LEASE AGREEMENT
Police Department
RECOMMENDATION:
Staff recommends the City Council:
1. Approve the lease agreement with Norwood Management, LLC for a 8,554
square foot warehouse space in Costa Mesa for additional evidence storage in
connection with illegal dispensary operations for an initial twelve (12) month term
from July 1, 2021 to June 30, 2022, with four (4) one-year renewal options. Rent
will be $12,500 per month during the initial term and will increase by 3% during
each renewal period.
2. Authorize the City Manager and City Clerk to execute the lease agreement and
future authorized changes and amendments to this Agreement.
12. RENEWED MEASURE M (M2) ELIGIBILITY – Public Services Department
RECOMMENDATION:
Staff recommends the City Council:
1. Approve the City’s Maintenance of Effort (MOE) for Fiscal Year 2021-22.
2. Approve the M2 Seven-Year Capital Improvement Program (CIP) comprised of
the City’s Five-Year and future year CIP for Fiscal Year 2021-22 through Fiscal
Year 2027-28.
3. Adopt Resolution No. 2021-xx for the Master Plan of Arterial Highways
Conformance and Mitigation Fee Program.
Agenda continued on next page.
AGENDA –REGULAR MEETING – JUNE 15, 2021 – PAGE 10
13. SECOND READING OF AN ORDINANCE 2021-10 FOR AN EXTENSION TO THE
PACIFIC ARTS PLAZA DEVELOPMENT AGREEMENT 00-04 (19-02),
GENERALLY LOCATED AT 3200 BRISTOL STREET
Development Services Department
RECOMMENDATION:
Staff recommends the City Council:
1. Find the project is categorically exempt from the provisions of the California
Environmental Quality Act (CEQA) per CEQA Guidelines Section 15061 (b) (3)
(general rule) of the CEQA Guidelines because the amendment is merely a
time extension for an existing development agreement and does not change
the underlying project. In addition, the environmental analysis for the Project
described in Environmental Impact Report No. 1047 (SCH No. 2000041100)
and the subsequent Mitigated Negative Declaration described herein are
applicable.
2. Give second reading to Ordinance No. 2021-10 to approve the two-year time
extension and amendment to Development Agreement 00-04 (Development
Agreement 19-02).
14. SECOND READING AND ADOPTION OF AN ORDINANCE TO ADOPT CODE
AMENDMENT CO-2021-01 TO AMEND TITLE 13 (PLANNING, ZONING, AND
DEVELOPMENT) AND AN ORDINANCE TO AMEND TITLE 9 (LICENSES AND
BUSINESS REGULATIONS) OF THE COSTA MESA MUNICIPAL CODE
REGARDING THE TAXATION, REGULATION, OPERATING REQUIREMENTS
AND STANDARDS FOR CANNABIS USES INCLUDING RETAIL CANNABIS
STOREFRONT AND NON-STOREFRONT USES TO IMPLEMENT THE CITY OF
COSTA MESA RETAIL CANNABIS TAX AND REGULATION MEASURE
(MEASURE Q) – Development Services Department
RECOMMENDATION:
Staff recommends the City Council give second reading to and adopt:
Ordinance No. 2021-08 to adopt Zoning Code Amendment CO-2021-01
amending Title 13, Chapter IX, Article 21 and Chapter IV, Table 13-30 of the
Costa Mesa Municipal Code.
Ordinance No. 2021-09 to amend Title 9, Chapter I, Article 5, Chapter II, Article
1, and Chapter VI of the Costa Mesa Municipal Code regarding the taxation and
regulation for retail cannabis uses including storefronts and non-storefronts.
Click here for the public comment received on this item.
AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE
CONSENT CALENDAR
AGENDA –REGULAR MEETING – JUNE 15, 2021 – PAGE 11
----------------------------------- END OF CONSENT CALENDAR -----------------------------------
PUBLIC HEARINGS:
1. BUSINESS IMPROVEMENT AREA (BIA) REAUTHORIZATION AND
RESOLUTION TO LEVY ANNUAL ASSESSMENT – City Manager’s Office
RECOMMENDATION:
Staff recommends the City Council:
1. Conduct a public hearing regarding the Business Improvement Area (BIA)
reauthorization and levy of the annual assessment for Fiscal Year 2021-2022.
2. Adopt Resolution No. 2021-xx, confirming the annual report filed by Travel Costa
Mesa and levying an annual assessment for Fiscal Year 2021-2022 for a
business improvement area covering certain Costa Mesa hotels and motels.
Agenda continued on next page.
AGENDA –REGULAR MEETING – JUNE 15, 2021 – PAGE 12
2. FISCAL YEAR 2021-22 PROPOSED OPERATING AND CAPITAL
IMPROVEMENT PROGRAM BUDGET
City Manager’s Office/Finance Department
RECOMMENDATION:
Staff recommends the City Council:
1. Approve Resolution 21-xx, adopting the Proposed Fiscal Year 2021-22
Operating and Capital Improvement Budget as originally proposed on May 25,
2021; or
2. Approve an amended Resolution 21-xx adopting the Proposed Fiscal Year
2021-22 Operating and Capital Improvement Budget without the use of $3.2
million in Declared Disasters Reserve, as outlined and discussed at the June
8, 2021 Budget Study Session; and,
3. Adopt Resolution 21-xx, adding the following job classifications and related pay
ranges:
a. Active Transportation Coordinator; and
b. Arts Specialist; and
4. Authorize the City Manager and/or Finance Director to appropriate and transfer
Federal American Rescue Plan (ARP) Funds as needed to comply with U.S.
Treasury Guidelines and to facilitate audit review and compliance; and
5. Authorize the City Manager and/or Finance Director to appropriate and transfer
current year (FY 2020-21) General Fund Reserves to the Equipment
Replacement Fund to provide sufficient cash flow for the upcoming fiscal year.
6. Authorize the City Manager and City Attorney to enter into any and all
agreements with Costa Mesa organizations to provide financial assistance for
families with a financial hardship to participate in Parks and Community
Services programs.
7. Authorize the City Manager and/or Finance Director to appropriate funds from
the Golf Course Improvement Fund (Fund 413), as and if needed, to begin the
process of updating the Golf Course’s Five-Year Plan.
Click here for the staff presentation on this item.
Click here for the public comments received on this item.
Agenda continued on next page.
AGENDA –REGULAR MEETING – JUNE 15, 2021 – PAGE 13
3. FINAL ENVIRONMENTAL IMPACT REPORT (SCH NO. 2019050014), GENERAL
PLAN AMENDMENT GP-20-01, REZONE R-20-01, SPECIFIC PLAN SP-20-01,
MASTER PLAN PA-19-19, TENTATIVE TRACT MAP NO. 19015, AND
DEVELOPMENT AGREEMENT DA-20-02 FOR DEVELOPMENT OF A MIXED-
USE PROJECT (ONE METRO WEST) LOCATED AT 1683 SUNFLOWER
AVENUE – Development Services Department
RECOMMENDATION:
Staff recommends the City Council:
1. Conduct a public hearing including presentations from staff and the applicant and
receipt of public comments; and
2. Continue the item to the next regular City Council meeting in order to have further
deliberations; or
3. Approve the EIR, General Plan Amendment, Master Plan, Tract Map and
language of the Development Agreement, and give first reading to the Zoning
Code Amendment, Specific Plan, and Ordinance adopting the Development
Agreement.
Click here for the public comments received on this item.
OLD BUSINESS: NONE
NEW BUSINESS:
1. PROFESSIONAL SERVICES AGREEMENT TO PROVIDE BRIDGE SHELTER
OPERATOR AT THE PERMANENT BRIDGE SHELTER AT 3175 AIRWAY
AVENUE – City Manager’s Office
RECOMMENDATION:
Staff recommends the City Council and the Housing Authority Board of Directors:
1. Award a Professional Services Agreement (PSA) to Mercy House Living Centers
in an annual amount of $2,000,000 as the City’s bridge shelter operator for a
three-year term from July 1, 2021 – June 30, 2024, with two one-year extension
options.
2. Authorize the City Manager, Executive Director of the Housing Authority, City
Attorney and City Clerk, to sign and execute the proposed agreement, in
substantially the form as attached and in such final form as approved by the City
Attorney, and future authorized changes and amendments to the agreement and
budget up to an additional ten percent (10%) contingency totaling $200,000 per
year as needed for unforeseen costs.
AGENDA –REGULAR MEETING – JUNE 15, 2021 – PAGE 14
2. APPROVE A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF
COSTA MESA AND THE SAVE OUR YOUTH (SOY) FOR JOINT
RECREATIONAL PROGRAMMING OPPORTUNITIES
Parks and Community Services Department
RECOMMENDATION:
Staff recommends the City Council:
1. Approve a Memorandum of Understanding between the City of Costa Mesa and
the Save Our Youth (SOY) for joint recreational programming opportunities.
2. Authorize the City Manager and City Attorney to enter into any and all documents
needed to implement the MOU and absorb the estimated cost of $42,000 from
the City Manager’s Contingency included in the budget.
Click here for the staff presentation on this item.
ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS,
AND SUGGESTIONS
ADJOURNMENT
The City of Costa Mesa’s goal is to comply with the Americans with Disabilities Act (ADA)
in all respects. If, as an attendee or a participant at this meeting, you will need special
assistance beyond what is normally provided, we will attempt to accommodate you in
every reasonable manner. Please contact the City Clerk’s office 24 hours prior to the
meeting to inform us of your particular needs and to determine if accommodation is
feasible 714-754-5225 or at cityclerk@costamesaca.gov. El objetivo de la ciudad de
Costa Mesa es cumplir con la ley de Estadounidenses con Discapacidades (ADA) en
todos los aspectos. Si como asistente o participante en esta reunión, usted necesita
asistencia especial, más allá de lo que normalmente se proporciona, intentaremos de
complacer en todas las maneras. Favor de comunicarse a la oficina del Secretario de la
Ciudad con 24 horas de anticipación para informarnos de sus necesidades y determinar
si alojamiento es realizable al 714-754-5225 o cityclerk@costamesaca.gov