HomeMy WebLinkAbout36 - NB-1 - Attachment 3 - 7/20/2021ATTACHMENT 3
CITY OF COSTA MESA, CALIFORNIA
COUNCIL POLICY
SUBJECT
POLICY
EFFECTIVE
PAGE
NUMBER
DATE
PLANNING COMMISSION AND
000-2.5
3/3/03
1 of 3
PARKS AND RECREATION COMMISSION
Revised
12/13/04
BACKGROUND
The City Council has changed the method it uses to appoint the members of the Planning
Commission and the Parks and Recreation Commission so that appointments to each of
these commissions is by majority vote. The persons appointed serve at the pleasure of the
City Council. The commissioners' terms are for four years except that initial appointments
under Ordinance number 04-17 for two of the Planning Commissioners and two of the Parks
and Recreation Commissioners, chosen randomly, shall be for two years in order to have
staggered terms.
PURPOSE
To establish certain procedures governing the appointment of Planning and Parks and
Recreation commissioners and related matters.
PRACTICES AND PROCEDURES
1. Appointments
a. The City Manager will put on the City Council agenda for the second regular City
Council meeting in January following each General Election the matter of
appointment of commissioners for the Planning Commission and Parks and
Recreation Commission. Appointments will be needed to fill any vacancies caused
by the expiration of commission member terms.
b. The City Manager will give advance notice of the calendaring of this matter to the
Council Members.
c. Prior to the scheduled Council meeting, the City Manager will also cause public
notice to be given of the number and type of commission appointments to be
made and invite any interested persons to submit to his office their name, resume,
and statement of interest in the commission appointment desired. All such
applications received will be supplied to the Council Members.
d. At the scheduled Council meeting when this matter is called for consideration,
each Council Member may make nominations of persons to be appointed to
each commission to be voted on by the entire council.
CITY OF COSTA MESA, CALIFORNIA
COUNCIL POLICY
SUBJECT
POLICY
EFFECTIVE
PAGE
NUMBER
DATE
PLANNING COMMISSION AND
000-2.5
3/3/03
2 of 3
PARKS AND RECREATION COMMISSION
Revised
12/13/04
2. Qualifications
a. Commissioners must be residents and qualified electors of the City. The City Clerk
shall verify that applicants satisfy these qualifications.
b. No commissioner shall be a regular, full-time employee of the City, nor a Council
Member.
c. The Council Members shall select their nominee(s) based on the individual Council
Member's judgment that his or her nominee(s) are the best qualified persons for
these commissions.
d. The appointments shall be from among persons who have submitted applications.
3. Terms
a. Each commissioner will serve a term of four years except that upon initial
appointment following adoption of this Policy Revision and Ordinance Number 04-
17, two members of each commission, selected at random, shall serve a term of
two years.
b. Notwithstanding subdivision 3.a above, a commissioner will continue to serve until
a replacement commissioner has been appointed and qualified.
c. A commissioner's term shall automatically terminate upon his or her ceasing to be
qualified under section 2 above.
4. Removal
a. A Council Member may request consideration of removal of a Commissioner by
placing the removal on a Council agenda.
b. When this matter is called for consideration, The City Council may remove any
member of either commission by majority vote.
CITY OF COSTA MESA, CALIFORNIA
COUNCIL POLICY
SUBJECT
POLICY
EFFECTIVE
PAGE
NUMBER
DATE
PLANNING COMMISSION AND
000-2.5
3/3/03
3 of 3
PARKS AND RECREATION COMMISSION
Revised
12/13/04
5. Compensation
Compensation for the commissioners will be set from time to time by City Council
resolution.
6. Absences
The provisions in Costa Mesa Municipal Code, section 13-10(d) and (e) describing
excusable absences and absences resulting in termination of office shall govern both
Planning and Parks and Recreation commissioners. An absence without cause from
three consecutive meetings shall automatically end a commissioner's term of office.
7. Additional Policies
Except as provided in this policy, the Planning Commission and Parks and Recreation
Commission shall be guided by the policies set forth in the
Commissions/Committees/Boards Handbook. In case of any inconsistencies between
this policy and the Handbook, the provisions in this policy shall govern these
commissions. The Handbook includes material on such items as:
■ Agenda/Minutes
■ Attendance Requirements
■ Brown Act Requirements
■ Compensation
■ Conflict of Interest
■ Formal Communication with City Council
■ Legislative Activity
■ Oath of Allegiance
■ Staff Liaison Roles
■ Travel and Expense Policy