HomeMy WebLinkAbout40 - NB-1 - Memo Attachment 1 - 7/20/2021CITY OF COSTA MESA,
COUNCIL POLICY
SUBJECT
POLICY
EFFECTIVE
PAGE
NUMBER
DATE
000-2
2/1/99
CITY COUNCIL APPOINTED
1 of 3
COMMISSIONS, ADVISORY
REV: 3103
COMMITTEES AND BOARDS
10/18/11
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The last revision to this Policy occurred in-r��n� �ni�n� 1 June 2012. Since that time, City
Council adopted ordinances substantively changing the makeup of and selection of Planning and
Parks, Arts & Community Services Commissioners. Council Policy 000-2 therefore covers only
the City's appointed committees and boards, except as otherwise provided by ordinance or
herein.
To provide clear and cohesive policies which assist appointed commissions, committee and
board members in performing their duties, and procedures for new standing and ad hoc
committee formation.
1. Bring community attitudes and needs into focus by providing valuable communication links
between the community and the government of the City.
2. Facilitate recommendations from the community, which aid City Council in making sound
decisions concerning policy formulation and resource allocation.
3. Establish and maintain a streamlined mechanism to facilitate committee formation,
membership interaction, work programs, and evaluations.
jaa-%If , — 11 11 - ; 0d=uBTI:I =&I
a. Based upon the need for citizen input on matters of importance to the community.
requests to form a committee may be made by individual Council Members.
Committee Formation Application Forms" and "Committee Interest Forms shall be
made available to all interested parties through the City Clerk's Office.
b. Upon review of completed Formation Request Forms, City Council may create a new
committee by formal action. Such action will establish the purpose of the committee
and the number of members.
c. Individuals may apply to serve concurrently on more than one committee assuming
there is no conflict.
d. The City Council will appoint members to various committees and boards with staggered
terms.
Formatted: Underline
CITY OF COSTA MESA,
COUNCIL POLICY
SUBJECT
POLICY
EFFECTIVE
PAGE
NUMBER
DATE
000-2
2/1/99
CITY COUNCIL APPOINTED
2 of 3
COMMISSIONS, ADVISORY
REV: 3103
COMMITTEES AND BOARDS
10/18/11
6/5/12
7/20/21 REV4
16/1-1
1
e. The Mayor shall designate at least one member of City Council to serve as a
non -voting liaison to each committee.
2. Membership Terms
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a. Ap_pointed committee members must be Costa Mesa residents.
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:t.h Committee members shall be appointed or reappointed for a term of two (2) years numbering
(staggered) unless otherwise specified by City Council.
L: The expiration of all committee and board terms shall be in April, or until he or she is
reappointed or replaced.
r:.d To vacate a position on a committee or board, the member shall file a written
resignation with the Staff Liaison. Vacancies on committees which have appointed
alternates shall be automatically filled by alternate(s) based on the alternate's length
of time serving on the committee.
f1.e. The City Council. at any time, may request the resignation of or terminate membership
of any committee member.
,Each city council established committee shall provide an annual report to the City Council, _ _ - -Formatted: Font: 11 pt
presented by the Chair, including a summary of its work, the committee goals and areas of focus
and any recommendations to the City Council.
4. Absences
An absence without cause from three consecutive meetings shall automatically end a member's term of
office.
5. Compensation
Compensation for the commissioners will be set from time to time by city Council resolution.
Additional Policies — - - Formatted: Indent: Left: 0.08", No bullets or
numbering
Except as provided in this policy or by ordinance, all commissions and committees shall be guided by
the policies set forth in the Commissions/Committees/Boards Handbook. In case of any inconsistencies
between this policy and the Handbook, the provisions in this policy shall govern these commissions
and committees. The Handbook includes material on such items as:
CITY OF COSTA MESA,
COUNCIL POLICY
SUBJECT
POLICY
EFFECTIVE
PAGE
NUMBER
DATE
0002
2: I i99
CITY COUNCIL APPOINTED
Aof 3
COMMISSIONS, ADVISORY
REV: 3/03
COMMITTEES AND BOARDS
10/18/11
6/5/12
7/20/21 PX-V:
I O/+8A F
7120/2-1
■ Agenda/Minutes ■ Travel and Expense Policy
■ Formal Communication with City ■ Attendance Requirements
Council • Brown Act Requirements
■ Legislative Activity ■ Compensation (if provided)
■ Oath of Allegiance ■ Conflict of Interest
■ Staff Liaison Roles
7-.-6. Qljor!jmin.Jbia ! :dgpj2f ,MaS;d tsJes
a. Where there are no vacancies by resignation of members, the quorum for a
committee formed by City Council shall be a majority of the members of such body.
b. Where the membership on a committee is reduced to less than a majority of the
members of such body due to vacancies by resignation of members, the quorum
shall be a majority of the remaining members of such body until the vacancies are
filled by City Council; provided, however, that under no circumstances would the
quorum be lowered to less than three (3) committee members. (For example, a
committee formed by City Council, which has seven members. would need four
members to be present for the committee to take formal action on a matter on the
agenda for the meeting. If vacancies occur due to resignations of members, the
quorum would be adjusted to require a minimum of three members to be present for
the committee to take formal action on a matter on the agenda while the vacancies
have not been filled by City Council. Once the vacancies are filled, the quorum would
return to the requirement of four membe s.)
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