HomeMy WebLinkAbout01-21 - Authorizing Records Destruction for Police DepartmentRESOLUTION NO. O/- al
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COSTA MESA, CALIFORNIA, AUTHORIZING RECORDS
DESTRUCTION FOR THE POLICE DEPARTMENT OF THE
CITY OF COSTA MESA, PURSUANT TO ORDINANCE NO.
75-60.
THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE
AS FOLLOWS:
WHEREAS, the City Council adopted Ordinance No. 75-60 on the 15th day of
January, 1975, which said ordinance requires the approval of the City Council by
resolution for destruction of certain records; and
WHEREAS, the City Attorney's Office, pursuant to requirements of the
Government Code, has examined said records to ascertain whether or not retention is
legally necessary; and
WHEREAS, the City Attorney's Office has determined that destruction of said
records will not adversely affect the functions of government nor impair the legal
rights of the City;
NOW, THEREFORE, BE IT RESOLVED that the records listed in the attached
request for records destruction for the Police Department, are hereby authorized to be
destroyed in such a manner that will not allow them to be restored or
reconstituted.
PASSED AND ADOPTED this 2"d day of April, 2001.
Mayor of the City of Costa Mesa
ATTEST:
Deputy City C rk of the City of Costa Mesa APPROVED AS T"','ORM
STATE OF CALIFORNIA ) — CITY ATT E
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
.I, MARY T. ELLIOTT, Deputy City Clerk and ex -officio Clerk of the City Council
of the City of Costa Mesa, hereby certify that the above and foregoing
Resolution No. 0 / - d I was duly and regularly passed and adopted by the said
City Council at a regular meeting thereof, held on the 2"d day of April, 2001.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of
the City of Costa Mesa this 3"d day of April, 2001.
Deputy City C e k and ex -officio Clerk of
the City Counc of the City of Costa Mesa
J
Request for City Attorney's approval for destruction of
COSTA MESA POLICE DEPARTMENT Records.
Date: February 27, 2001
Approval granted by City
Attorney
RECORD NAME OR FORM NO. CLASS
I SPECIFIC DESCRIPTION OF RECORD WS NO
COMMENT
1.
1998-99 Correspondence filed V
1.
Files are maintained for 2 current
in Chief of Police -Secretary's
years.
office.
2.
1995-96 Professional
2.
Files are maintained for 5 current
Standards Unit Complaint
years.
files, logs, audio and video
tapes.
3.
1998-99 Miscellaneous
3.
Files are maintained for 2 current
Helicopter Correspondence.
years.
4.
1998-99 Vacancy Bid Forms.
4.
Files are maintained for 2 current
years.
5.
1998-99 Claims Against the
5.
Files are maintained for 2 current
City.
years.
6.
1998-99 Pitchess Motions.
6.
Files are maintained for 2 current
years.
7.
1998-99 Civil Subpoena
7.
Files are maintained for 2 current
Billings.
years.
8.
1998-99 Miscellaneous
8.
Files are maintained for 2 current
Correspondence filed by
years.
Police Captains' Secretary.
9.
1998-99 Police Unit Ride-
9.
Files are maintained for 2 current
Along Memos.
years.
10.
Program Budget Stats 1996-
10.
Files are maintained for 2 current
97
years.
11.
A-1, A-2 & A-3 Monthly
11.
Files are maintained for 2 current
Reports 1998.
years.
12.
1996 Patrol Divn. Monthly
12.
Files are maintained for 2 current
Reports.
years.
13.
1998 ABLE Monthly Report
13.
Files are maintained for 2 current
years.
14.
1996-98 ABLE Board
14.
Files are maintained for 2 current
Meetings
years.