HomeMy WebLinkAbout03-04 - Authorizing Records Destruction for Fire Department Pursuant to ORD 75-60RESOLUTION NO. 03-4
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COSTA MESA, CALIFORNIA, AUTHORIZING RECORDS
DESTRUCTION FOR THE FIRE DEPARTMENT OF THE
CITY OF COSTA MESA, PURSUANT TO ORDINANCE NO.
75-60.
THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY
RESOLVE AS FOLLOWS:
WHEREAS, the City Council adopted Ordinance No. 75-60 on the 15th day of
January, 1975, which said ordinance requires the approval of the City Council by
resolution for destruction of certain records; and
WHEREAS, the City Attorney's Office, pursuant to requirements of the
Government Code, has examined said records to ascertain whether or not retention is
legally necessary; and
WHEREAS, the City Attorney's Office has determined that destruction of said
records will not adversely affect the functions of government nor impair the legal rights of
the City;
NOW, THEREFORE, BE IT RESOLVED that the records listed in the attached
request for records destruction for the Fire Department, are hereby authorized to be
destroyed in such a manner that will not allow them to be restored or
reconstituted.
PASSED AND ADOPTED this 21" day of January, 2003.
ATTEST:
Depu y City Clerk of the City of Costa Mesa M
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
(2V��r��v�rL_
r of the City of Costa Mesa
PPROVED AS TO FORM:
Assistant City Attorney
I, JULIE FOLCIK, Deputy City Clerk and ex -officio Clerk of the City Council of
the City of Costa Mesa, hereby certify that the above and foregoing Resolution No.
03-4 was duly and regularly passed and adopted by the said City Council at a regular
meeting thereof, held on the 21St day of January, 2003, by the following roll call
vote:
AYES: Robinson, Steel, Cowan, Monahan, Mansoor
NOES: None
ABSENT: None
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of
the City of Costa Mesa this 22nd day of January, 2003.
17
Deputy,-' ity Clerk and ex -officio Clerk of
the City Council of the City of Costa Mesa
Request for City Attorney's approval for destruction
of COSTA MESA FIRE DEPARTMENT Records.
Date: December 30, 2002
Approval granted by
Jerry Scheer, City Attorney
Record Name or Form No.
Class
Specific Description of Record
Yes
No
Comments
1. Incident Reports -- 1996
IV
Written reports covering activities conducted by the
Fire Department at the scene of an emergency or
non -emergency involving a fire or emergency
medical care incident.
2. Case Histories -- 1996
IV
Time documentation of fire and medical emergencies
as prepared by the Communications Department during
the course of an incident. The Fire Department
keeps the computer printout of this activity.
3. Company Officer Journals -- 1996
IV
A daily/annual diary of activities conducted by each
!
piece of fire equipment during the course of their
3
24-hour work shift. This is filled in by the on -duty
Company Officer.
4. Miscellaneous Files -- 1996
IV
Correspondence, both inside and outside the',
L.
/
Department.
ti
CMF 0297-18