HomeMy WebLinkAbout03-11 - Authorizing Destruction for Police Department Pursuant to ORD 75-60RESOLUTION NO. 03-11
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COSTA MESA, CALIFORNIA, AUTHORIZING RECORDS
DESTRUCTION FOR THE POLICE DEPARTMENT OF THE
CITY OF COSTA MESA, PURSUANT TO ORDINANCE NO.
75-60.
THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY
RESOLVE AS FOLLOWS:
WHEREAS, the City Council adopted Ordinance No. 75-60 on the 15th day of
January, 1975, which said ordinance requires the approval of the City Council by
resolution for destruction of certain records; and
WHEREAS, the City Attorney's Office, pursuant to requirements of the
Government Code, has examined said records to ascertain whether or not retention is
legally necessary; and
WHEREAS, the City Attorney's Office has determined that destruction of said
records will not adversely affect the functions of government nor impair the legal rights of
the City;
NOW, THEREFORE, BE IT RESOLVED that the records listed in the attached
request for records destruction for the Police Department are hereby authorized to be
destroyed in such a manner that will not allow them to be restored or reconstituted.
PASSED AND ADOPTED this 18th day of February, 2003.
ATTEST:
Deputyif Clerk of the tity of Costa Mesa
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
e City of Costa Mesa
PPROVED AS TO FORM:
City Attorney
I, JULIE FOLCIK, Deputy City Clerk and ex -officio Clerk of the City Council of the
City of Costa Mesa, hereby certify that the above and foregoing Resolution No. 03-11
was duly and regularly passed and adopted by the said City Council at a regular meeting
thereof, held on the 18th day of February, 2003, by the following roll call vote:
AYES: Robinson, Steel, -Cowan, Monahan,.Mansoor
NOES: None
ABSENT: None
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the
City of Costa Mesa this 19th day of February, 2003.
Dep City Clerk and ex -officio Clerk of
the City Council of the City of Costa Mesa
January 2, 2003
CITY OF COSTA MESA
CALIFORNIA 92628-1200 P.O. BOX 1200
FROM THE POLICE DEPARTMENT
TO: Scheralee Ford
FROM: Stan Borek
SUBJ: Destruction of Certain Police Records (1997)
Attached are reports regarding the destruction of certain archive records now retained
by this department.
Should you concur with the recommendations, the following procedure is recommended.
1. Concurrence from Captains Warnack and Watson.
2. Concurrence from Chief Snowden.
3. Chief Snowden forward a memorandum to the City Council for approval.
4. Presentation of the study and resolution to the City Council by the appropriate
delegate.
Since the resolution and supporting documents are in original form and intended for possible
council presentation, I respectfully request that the forms be hand carried to the required
individuals.
Stan B e
Record Commander
eh
Attachments
Scheralee Ford
Administrative Services Division Commander
James T. Warnack
-,rvices, Division Commander
ames D. Watson
is Services Division Commander
www.dcosta-mesa.ca.us
January 2, 2003
TO:
FROM:
SUBJ:
AUTHORITY:
CITY OF COSTA MESA
CALIFORNIA 92628-1200 P.O. BOX 1200
FROM THE POLICE DEPARTMENT
Jerry Scheer, City Attorney
David L. Snowden, Chief of Police
Destruction of Certain 1997 Police Records
Government Code Section 34090
In accordance with Government Code Section 34090, the Police Department may destroy
certain records retained in it's files. The destruction of these records require
the approval of the City Attorney and subsequent approval and authorization of the
City Council through a resolution.
Your review and concurrence with the attached report and resolution for City Council
approval is appreciated.
Thank You.
DA ID L. SNOWDEN
IEF OF POLICE
eh
Attachments
CONCURRENCE:
"I
)17
Jerry Scheer, City Attorney
www.d.costa-mesa.ca.us
Request for City Attorney's approval for destruction
of COSTA MESA POLICE F D PARTMFNT Records. Date January 2, 20-3
Department Name
Approval granted by
City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
Master Case Files for 1997.
IV
All existing master file cases as described in
See below for description.
first column of this report. This includes all
(All cases meet Legislative
cases dated in the year 1997, with the excep-
and City established criteria
tion of the following:
for destruction).
Cases to be retained:
A. Unsolved cases involving no statutes of
(see attached)
limitations (CPC 799).
All others to be destroyed:
Crime reports
1. Murder (CPC 187)
Miscellaneous reports
2. Embezzlement of public funds or falsi-
Accident reports
fication of public records (CPC 424, 426,
Juvenile reports
and 115).
Breathalyzer Test forms
3. Kidnapping for ransom (CPC 209).
Complaint Request forms
Application Info sheets
B. Cases not required to be retained by law;
Crime Analysis sheets
however, will be due to nature of same.
Juvenile dispositions
Teletype Rap -sheets
1. Child Annoyance.
Handwriting samples
2. Rapes and attempt rapes.
Original follow-ups
3. All suspicious deaths.
Warrant Abstracts (automated)
4. All manslaughters.
CSI reports
5. All fatal traffic accidents.
Parking
Parkin Notices
6. Missing Person reports
} 'I
Copy of Citation Arrests
7. Certain other miscellaneous cases as
Returned envelopes
determined by the Chief of Police.
Vehicle Storage sheets
;'
Stored Vehicle Notices
Original
inal Fictitious Checks5
All cases to be destroyed are located in theV&Z"Ori
police facility records bureau.
Z� S
Bank reports on checks
l ,
Arrest reports
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R! PAGE NO .0023 RECM 01/02/02 07;!&
REPORTS TO BE RETAINED (HARDCOPY ONLY) FROM 1997
D) TE NAT -C AL L AR RE ST EE !IF ANY )
LE CT VALUE COUNT RE RC ENT
TE >(1Y12 /]!/96 4 7]00 1 00 .0 0%
TE <i1) 0!/0!/93 4 73 00 1 00.0 o;
AT = NOR ?!3 1.9 4%
TA L RE CDS SCANNED: 47]Ori
TA L RE CDS FOR OUTPUT : 10 73