The URL can be used to link to this page

Home My WebLink About03-22 - Authorizing Records Destruction for Police Department Pursuant to ORD 75-60RESOLUTION NO. 03-22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, AUTHORIZING RECORDS DESTRUCTION FOR THE POLICE DEPARTMENT OF THE CITY OF COSTA MESA, PURSUANT TO ORDINANCE NO. 75-60. THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, the City Council adopted Ordinance No. 75-60 on the 15th day of January, 1975, which said ordinance requires the approval of the City Council by resolution for destruction of certain records; and WHEREAS, the City Attorney's Office, pursuant to requirements of the Government Code, has examined said records to ascertain whether, pr not retention is legally necessary; and WHEREAS, the City Attorney's Office has determined that destruction of said records will not adversely affect the functions of government nor impair the legal rights of the City; NOW, THEREFORE, BE IT RESOLVED that the records listed in the attached request for records destruction for the Police Department are hereby authorized to be destroyed in such a manner that will not allow them to be restored or reconstituted. PASSED AND ADOPTED this 21St day of April, 2003. ATTEST: - ( - - - ) 4 '-' & �) ��:eA -/- �-17 Deputy P176lerk of the City of Costa Mesa Mayor APPROVED AS TO FORM: City Attorney STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF COSTA MESA ) V � of the Ci of Costa Mesa Pro, Tem I, JULIE FOLCIK, Deputy City Clerk and ex -officio Clerk of the City Council of the City of Costa Mesa, hereby certify that the above and foregoing Resolution No. 03-22 was duly and regularly Passed and adopted by the said City Council at a regular meeting thereof, held on the 21S day of April, 2003, by the following roll call vote: AYES: Steel, Cowan, Monahan, Mansoor NOES: None ABSENT: None IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the City of Costa Mesa this 22nd day of April, 2003. — Qe,�D — De ty City Clerk and ex -officio Clerk of the City Council of the City of Costa Mesa Request for City Attorney's approval for destruction of COSTA MESA POLICE DEPARTMENT Records. Date: August 9, 2002 Approval granted by city Attorney RECORD NAME OR FORM NO. CLASS SPECIFIC DESCRIPTION OF RECORD YES NO COMMENT 1. 2000 Correspondence filed V 1. Files are maintained for 2 current j in Chief of Police- years. Secretary's office. 2. 1997 Professional Standards 2. Files are maintained for 5 current ✓ Unit Complaint files, logs, years. audio and video tapes. 3. 1986-95 Personnel Files of 3. Files are maintained for 7 current ✓ Retired -Terminated -Resigned years. Employees. f 4. 1996-2000 Threshold Incident 4. Files are maintained for 2 current v ` Reports. years. 5. ABLE 1995 Subscriber 5. Files are maintained for 2 current Bidding Address List.. years. 6. ABLE 1995 Subscriber 6. Files are maintained for 2 current Agreement Blank Form. years. / 7. ABLE 1996 Subscriber 7. Files are maintained for 2 current Agreements for: Irvine, years. Laguna Hills, Laguna Niguel, Lake Forest, Mission Viejo, Santa Ana & San Juan Capistrano. 8. ABLE 1995 Addendum 8. Files are maintained for 2 current Agreement, NP. years. 9. ABLE 1994-95 Agenda Items. 9. Files are maintained for 2 current V years. 10. ABLE 1993-98 10. Files are maintained for 2 current V Correspondence. years. V/ 11. ABLE 10/93 to 09/94 Annual 11.. Files are maintained for 2'current Report. years. 12. ABLE 1994 Cal Trans Report.. 12. Files are maintained for 2 current years. 13. ABLE 1995 Jet Fuel Bids. 13. Files are maintained for 2 current years. 14. ABLE 1995 Helicopter 14. Files are maintained for 2 current / Maintenance. years. Request for City Attorney's approval for destruction of COSTA MESA POLICE DEPARTMENT Records. Date: August 9, 2002 Approval granted by city Attorney RECORD NAME OR FORM NO. CLASS SPECIFIC DESCRIPTION OF RECORD YES NO COMMENT 15. ABLE 1996 -Helicopter, new V 15. Files are maintained for 2 current / purchase. years. 16. ABLE 1994 Helicopter Billing 16. Files are maintained for 5 current v/ for Santa PD & RNSP/ABLE. years. 17. ABLE 1994 Insurance - 17. Files are maintained for 7 current Robert S. Driver. years. 18. ABLE 1995 Lease Agreement 18. Files are maintained for 2 current ^l! for Intermittent Use of Aircraft. years. 19. ABLE 1993-94 Minutes. 19. Files are maintained for 2 current V years. 20. ABLE 1993, 1995-96 Monthly 20. Files are maintained for 2 current Report. years. 21. ABLE 1994 Non -Scriber 21. Files are maintained for 2 current V Agencies Billing. years. 22. ABLE 1996 Monthly Flight 22. Files are maintained for 2 current V/ Stats. years. 23. ABLE 1994 Statement of 23. Files are maintained for 2 current Revenues & Expenditures, 6 years. months ended 12/31/94. i 24. ABLE 1995 Budget. 24. Files are maintained for 2 current years. 25. ABLE 1995 Fuel Supply 25. Files are maintained for 2 current V Report. years. 26. ABLE1995 MOU. / 26. Files are maintained for 2 current v years. 27. ABLE 1995 O.C. Fire Dept. 27. Files are maintained for 2 current Helicopter Report. years. 28. ABLE 1995 Flight Request 28. Files are maintained for 2 current File. years. 29. ABLE 1995 Insurance. 29. Files are maintained for 2 current 'J years. Request for City Attorney's approval for destruction of COSTA MESA POLICE DEPARTMENT Records. Date: August 9, 2002 Approval granted by city Attorney RECORD NAME OR FORM NO. CLASS SPECIFIC DESCRIPTION OF RECORD YES NO COMMENT 30. ABLE 1995 Subscribers: San V 30. Files are maintained for 2 current Clemente, Villa Park, Irvine, years. Lake Forest, Mission Viejo, Stanton, San Juan Capistrano, Laguna Hills, Santa Ana, & Laguna Niguel. 31. ABLE 1995 MOU Council 31. Files are maintained for 5 current J Presentation. years. / 32. ABLE 1995 Non Subscribers, 32. Files are maintained for 7 current v years. 33. ABLE 1996 Monthly Flight 33. Files are maintained for 2 current Stats, Jan -Feb -Mar. years. 34. ABLE 1994-95 Stats. 34. Files are maintained for 2 current v/ years. 35. Former Capt. Brooks RNSP 35. Files are maintained for 2 current reports. years. 36. 1994-95 CHP Billings. 36. Files are maintained for 2 current y years. 37. 1995-2000 Ride Along Files. 37. Files are maintained for 2 current / V years. 38. 1995 City Manager Responses. 38. Files are maintained for 2 current v years. 39. 1995 Lojack License / Agreement. 39. Files are maintained for 2 current years. 40. 1999-2001 Cell Phone Calls r` Report. 40. Files are maintained for 2 current years. 41. 1997-98 Statement of / Economic Interest. 41. Files are maintained for 2 current years. 42. 1996 Request for Police Service. 42. Files are maintained for 2 current years. 43. 1997-98 Civil Subpoenas. / File. 43. Files are maintained for 2 current years. 44. 1997 Pursuit Reports. 44. Files are maintained for 2 current \/ years. Request for City Attorney's approval for destruction of COSTA MESA POLICE DEPARTMENT Records. Date: August 9, 2002 Approval granted by city Attorney RECORD NAME OR FORM NO. CLASS SPECIFIC DESCRIPTION OF RECORD YES NO. COMMENT 45. 1996-99 Vacancy Bid Forms. V 45. Files are maintained for 2 current ,f years. 46. 1997 Contracting Policing. 46. Files are maintained for 5 current years. 47. 1996-2000 Former Capt. 47. Files are maintained for 7 current Brooks Correspondence. years. 48. 1996-1999 Former Capt. / 48. Files are maintained for 2 current V Johnson Correspondence. years. 49. 1996 (Jan -June) Former Capt. 49. Files are maintained for 2 current V`/ Lazar Correspondence. years. FILES TO BE PURGED NAME POSITION HIRE DATE EXIT DATE Allen, Rhonda Y. Sr. Police Aide 10-01-90 09 -20 -91 - Terminated Ames, Donna K. Crime Analyst 08-23-92 06 -18 -93 -Resigned Arriola, Eugene N. Police Officer 02-05-90 04 -06 -90 -Resigned Arti lio, Carmela D. Police Aide 11-01-87 01 -04 -91 -Resigned Ballinger, Bruce R. Sergeant 07-23-62 7 -23 -91 -Retired Baumgardner, Robert Sergeant --0 05-23-80 ' 0 -06 -96 -Retired Bechtel, William Sergeant 04-02-68 09 -03 -96 -Resigned Bennett, Gary Reserve Officer 04-09-73 03 -21 -96 -Retired Berg, Robert Reserve Officer 06-16-69 01 -01 -93 -Retired Bradshaw, Michael Reserve Officer 12-14-80 04 -05 -89 -Resigned Block, Robb L. Reserve Officer 04-04-93 07 -03 -95 -Resigned Bluell, Charlotte Admin. Secreta 07-31-88 01 -02 -90 -Resigned Bullock, Todd Cadet 04-07-91 1.1.1-30-91- ,1.,30-91- Terminated Terminated Burrow, Carolyn Cadet 03-13-90 07 -30 -98 -Resigned Bur, ner, John H. Range Master 03-22-92 12 -20 -95 -Resigned Cassidy, Margaret Records Supv. 01-25-88 03 -20 -94 -Resigned Camarillo, Chano T. Sr. Police Officer 08-15-66 01 -21 -95 -Retired Collett, Matthew J. Sergeant 05-02-66 11 -26 -94 -Retired Contratto, James M. Office Spec. II 04-20-90 08 -06 -93 -Resigned Corral, Mary E. Records Tech. 09-17-96 12 -03 -96 - .Terminated Cost, Dennis W. Lieutenant 06-04-73 12 -23 -96 - Terminated Coulter, Kenneth G. Sr. Reserve Ofc. 08-16-76 01 -12 -94 -Resigned Cro an, Robert L. Sr. Police Officer 07-17-72 07 -20 -96 -Retired D'Alena, Christine Police Cadet 02-05-90 12 -23 -92 -Resigned Dahl, Martin E. Police Cadet 08-12-90 08 -14 -94 -Resigned Dahlia, Gary M. Police Cadet 03-25-90 04 -06 -92 -Resigned Daum, James W. Sr. Police Officer 01-06-86 03 -04 -91 -Resigned Dresmal, Jennifer J. Police Cadet 08-27-90 02 -04 -93 - Terminated Edwards, Paul M. Custody Officer 10-18-92 01 -15 -93 - Terminated Eger, Robert J. Sr. Police Officer 11-10-86 02 -28 -91 -Resigned Ellis, Glynnis J. C.S.S. 06-19-88 Resigned -07-17-93 Espinoza, Terri C.S.S. 12-16-85 Resigned -04-26-91 NAME Eygnor, Joseph FELDE, Robin FENDER, Michael FIBIGER, Linnette FIX, Alfred FOWLER, Robert Fowlkes, Dewayne Friedman, Steven FUSILLO, Dixie GIBBS, Klara GIBBS, Sharon GIEFER, Michael GONZALEZ, Ed GRANT, Matthew GREENE, Dewayne Greenleaf, William Gutierrez, Samuel HALLOCK, Carol Henderson, David HOOPER, Curtis HUNTER, Mark IRVING, William Jackson, Benjamin JACKSON, Michelle JACOBS, Douglas JAMES, Cecilia JENKINS, Donald JENKINS, Felicia JUN, Sang KEILLOR, Chris KINER, Douqlas 2 FILES TO BE PURGED POSITION Police Recruit Police Recruit Police Cadet Records Technician Admin. Aide Reserve Officer Range Master Reserve Officer Records Technician Police Cadet General Aide Police Cadet Police Officer Police Cadet Crime Scene Spec. Reserve Officer Sr. Police Aide Sr. Records Tech. Sr. Police Officer Police Cadet Police Recruit Police Recruit Sr. Police Aide Dept. Secretary Trf./Parking Control Records Technician Police Cadet Sr. Records Tech. Police Officer Police Cadet Sr. Police Aide HIRE DATE 06-16-91 01-06-86 08-03-93 12-05-94 06-25-90 01-15-89 03-27-96 08-27-90 03-06-94 12-20-88 06-03-86 11-13-89 _ 02-19-01 11-17-91 06-02-80 06-03-86 07-31-88 0.1-14-80 05-15-94 01-06.-86 01-02-96 02-14-90 05-04-66 07-12-92 08-22-95 06-12-94 09-16-87 01-12-90 07-26-92 07-26-92 EXIT DATE Resigned -08-12-91 Terminated 3-21-86 Resigned 08-15-94 Resigned 06-08-95 Resigned 06-13-93 Resigned 10-18-90 Resigned 12-22-96 esigned 03-19-92 Terminated 3-02-95 Resigned 02-19-95 Resigned 09-04-92 Resiqned 04-09-92 Resigned 02-19-01 Resigned 12-02-96 Terminated 12-27-91 Resigned 11-29-91 Resigned 03-17-92 Resigned 10-08-91 Resigned 09-16-96 Resigned 04-10-86 Resigned 03-13-96 Terminated 6-01-91 Retired 06-28-89 Resigned 09-16-95 Resigned 5-25-96 Resigned 08-30-96 Resigned 07-23-92 Resigned 07-30-92 Resigned 10-07-93 Resianed k10-07-93 NAME KRAISS, Wayne LITTEN, Patricia LONG, Robert LUNDA, Ty MAGNET, Michael MANDA, Samantha MCCLAIN, Harriet MCCLUNG, Stanley McCluskey, Kerrie Millinaton, Michael Montano, Yolanda MONTES, Juliette MORRIS, Sandra NICHOLS, Sheryn Nishimura, Robert NUNLEY, Matthew NUTT, Michael NUTT, Michael PAULEY; Harian RACZ, John RAUTUS, Steven RENALDO, Sheri RHONE, Ronald RIECKHOE, Allen RINDAHL, Mark RIVARD, David ROBERTS, Fred ROBERTS, Lewis ROLLNICK, Richard ROOKER, Larry ROZEAN, Craig ROSS, Lisa RUBALCAVA, Anita RUTLEDGE, Robert SAWAYA, Michael Skellenger, Janet TEAGUE, David 3 FILES TO BE PURGED POSITION Sr. Reserve Officer Police Aide Police Cadet Police Recruit Sr. Police Officer Police Recruit Police Officer Police Cadet Police Cadet Sergeant Office Specialist II Records Technician Records Supervisor Records Technician Records Technician Sr. Police Officer Police Cadet Sr Police Officer Sr. Reserve Officer Sr. Police Officer Police Officer Sr. Police Officer Office Specialist II Police Cadet Sr. Police Aide Trf./parking assist. Sr. Reserve Officer Sr. Police Aide Reserve Officer Sr. Reserve Officer Sr. Police Aide Sr. Reserve Officer Records Technician Records Technician Police Cadet Sr. Police Officer Sr. Police Officer Rangemaster HIRE DATE 08-12-75 08-30-82 06-02-86 01-02-96 08-18-85 08-25-89 11-10-86 01-09-94 09-29-93 01-19-75 06-01-81 07-08-91 04-13-87 07-01-90 10-03-83 12-05-88 04-14-95 10-15-95 10-15-95 11-04-66 01-10-93 12-29-80 11-01-92 07-26-92 02-08-90 11-06-89 02-01-87 01-12-92 09-24-96 08-15-76 06-26-94 04-28-75 01-09-94 01-16-97 02-25-90 06-19-88 12-01-65 05-29-96 EXIT DATE Resigned 05-24-93 Resigned 10-10-93 Resigned 04-13-92 Resigned 03-13-96 Resigned 04-17-93 Resigned 08-30-89 Resigned 07-30-96 Resigned 05-20-94 Resigned 02-17-95 Retired 12-30-94 Resigned 06-20-96 Resigned 01-10-93 Resigned 07-25-93 Resigned 04-19-91 probationary release 4-19-84 Retired 02-18-95 Resigned 01-17-96 Retired 10-15-95 Resigned 02-06-96 Retired 11-12-94 Resigned 12-11-94 Retired 11-26-95 Resigned 02-25-94 Terminated 10-08-92 Resigned 09-17-94 Deceased 04-05-92 Terminated 6-01-91 Resigned 04-11-92 -Resigned, 10-30-96 Resigned 06-02-94 Resigned 04-18-95 Resigned 05-06-91 Terminated 8-05-94 Resigned 01-20-97 Resigned 05-27-94 Resigned 03-19-91 Retired 09-30-94 Terminated 7-30-96 FILESTO BE PURGED NAME POSITION THOMAS, Sandra Sr. Police Officer VALDEZ, Maryanne Records Technician WAGNER, James Sr. Police Officer WEBB, Ann Sr. Police Aide WEBSTER, Gary Lieutenant WICHMAN, Brian Reserve Officer WILSON, George Sr. Reserve Officer WINTER, Paul Sr. Police Aide Zarzana, Gondolfo Police Support Services Reserve Yaqerlener, Edwin Sr. Police Aide 4 HIRE DATE 02-24-84 12-16-90 08-01-64 10-01-90 06-26-67 04-04-93 03-09-65 01-27-95 10-15-89 02-09-87 EXIT DATE Retired 06-25-94 Terminated Retired 10-12-93 Terminated 9-16-91 Retired 10-10-95 Resigned 03-17-95 Retired 12-23-94 Resigned 12-23-95 Resigned 12-29-91 Resiqned 09-17-91