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Home My WebLink About- - Agenda - 12/2/2014AGENDA CITY OF COSTA MESA REGULAR CITY COUNCIL, AND SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY* MEETING *NOTE: ALL AGENCY AND AUTHORITY MEMBERSHIPS ARE REFLECTED IN THE TITLE "COUNCIL MEMBER." TUESDAY, DECEMBER 2, 2014 CITY COUNCIL CHAMBERS, 77 FAIR DRIVE CLOSED SESSION - 5:00 P.M. REGULAR MEETING - 6:00 P.M. JAMES M. RIGHEIMER Mayor STEPHEN MENSINGER Mayor Pro Tem GARY MONAHAN Council Member City Attorney Thomas Duarte SANDRA GENIS Council Member WENDY LEECE Council Member Chief Executive Officer Thomas R. Hatch Note regarding agenda -related writings or documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5): Any related writings or documents provided to a majority of the City Council after distribution of the City Council Agenda Packets will be made available for public inspection. Binders containing these agenda -related documents are located in the Council Chambers lobby. In addition, such writings and documents may be posted— whenever possible or as part of the agenda—on the city's website at www.costamesaca.gov. Your attendance at this public meeting is valued and appreciated. If you have questions regarding the agenda, public comments or wish to obtain copies of documents please contact the City Clerk office at (714)754-5225 or e-mail Brenda.Green@costamesaca.gov. AGENDA —REGULAR MEETING — December 2, 2014 — PAGE 1 v.1, 11/25/2014 WELCOME TO THE CITY COUNCIL MEETING PUBLIC COMMENTS — MATTER NOT LISTED ON THE AGENDA: If you wish to address the City Council on a matter not on the agenda, please complete and submit a yellow speaker card to the City Clerk. Speaker cards must be submitted to the City Clerk either prior to the first Public Comment period or prior to the Continued Public Comment period. Up to ten speakers will be given time to address the City Council during the first Public Comment period following Presentations. The Continued Public Comment period will be held at the end of the agenda after Items Removed from Consent Calendar. Members of the public shall only address the City Council one time at any given meeting under either Public Comment period. Speakers may only complete one card per person. Each speaker is limited to three minutes. PUBLIC COMMENTS — MATTER LISTED ON THE AGENDA: If you wish to address the City Council on a matter listed on the agenda, please complete and submit a green speaker card to the City Clerk. Speaker cards must be submitted prior to the start of Public Comments on the item. Please identify which item on the agenda you would like to address. Each speaker is limited to three minutes. The speaker cards are located on the table at the entrance to the City Council Chamber. Please take notice that the order of scheduled agenda items may be modified by the Mayor or the City Council during the course of the meeting, so please stay alert. 1. Any written communications, photos, or other material for distribution to the City Council must be submitted to the City Clerk NO LATER THAN 15 MINUTES PRIOR TO THE START OF THE MEETING. Any materials to be displayed on the overhead projector at the Council meeting must be submitted to the City Clerk NO LATER THAN 15 MINUTES PRIOR TO THE START OF THE MEETING. 2. In accordance with Costa Mesa Municipal Code, Sec. 2-64 (1): No person in the audience shall engage in disorderly, disruptive, disturbing, delaying or boisterous conduct. 3. All cell phones and other electronic devices are to be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to conduct a phone conversation. 4. In accordance with City Council Policy 000-11, and among other requirements, any video submitted for display at a public meeting must have been previously reviewed by staff to verify appropriateness for general audiences. A copy of this policy is available at City Hall during normal office hours. 5. Free Wi-Fi is available in the Council Chamber during the meetings. Two networks are available: council1 and counci12. The password for either network is: cmcouncil. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II]. AGENDA —REGULAR MEETING — December 2, 2014 — PAGE 2 v.1, 11/25/2014 CLOSED SESSION — 5:00 P.M. CALL TO ORDER ROLL CALL PUBLIC COMMENTS Members of the public are welcome to address the City Council only on those items on the Closed Session agenda. Each member of the public will be given three minutes to speak. 1. Conference with Legal Counsel regarding existing litigation: Solid Landings Behavioral Health, Inc.; and Sure Haven, Inc. in its own name and dba Rock Solid Recovery; FPS, LLC: Stephen Fennelly; and Elizabeth Perry v. City of Costa Mesa, District Court for the Central District of California, Case No. 8:14-cv-01838-JVS- JCG, pursuant to California Government Code Section 54956.9(d)(2). 2. Conference with Legal Counsel regarding existing litigation: Yellowstone Women's First Step House, Inc., and Sober Living Network, Inc., v. City of Costa Mesa, District Court for the Central District of California, Case No. 8:14-cv-01852, pursuant to California Government Code Section 54956.9(d)(2). 3. Conference with Legal Counsel regarding existing litigation: Timothy Dadey, et al. v. City of Costa Mesa, Superior Court of California, County of Orange, Case No. 30- 2014-00757962-CU-CR-CJC, pursuant to California Government Code Section 54956.9(d)(2). The City Council and Successor Agency to the Redevelopment Agency will recess to Conference Room 5A for Closed Session at the conclusion of public comments. AGENDA —REGULAR MEETING — December 2, 2014 — PAGE 3 v.1, 11/25/2014 REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY — 6 P.M. CALL TO ORDER PLEDGE OF ALLEGIANCE Council Member Leece MOMENT OF SOLEMN EXPRESSION [Per Council Policy 000-12, these presentations are made by community volunteers stating their own views. The City Council disclaims any intent to endorse or sponsor the views of any speaker.] Mike Decker, Palm Harvest Church :1614W87_144 CITY ATTORNEY CLOSED SESSION REPORT COIN: Ex Parte Communications pursuant to Municipal Code Section 2-238 (b) ANNOUNCEMENTS: There's always something happening in Costa Mesa! The Mayor will play a video clip of the "Costa Mesa Minute," featuring upcoming events and activities in the community. PUBLIC COMMENTS — MATTER NOT LISTED ON THE AGENDA: If you wish to address the City Council on a matter not on the agenda, please complete and submit a yellow speaker card to the City Clerk. Speaker cards must be submitted to the City Clerk either prior to the first Public Comment period or prior to the Continued Public Comment period. Up to ten speakers will be given time to address the City Council during the first Public Comment period following Presentations. The Continued Public Comment period will be held at the end of the agenda after Items Removed from Consent Calendar. Members of the public shall only address the City Council one time at any given meeting under either Public Comment period. Speakers may only complete one card per person. Each speaker is limited to three minutes. The three minute per speaker time limit may be extended for good cause by the Mayor or by a majority vote of City Council. Questions and comments made by public speakers may be addressed by the City Council during Council Comments or by the Chief Executive Officer during the CEO's Report. AGENDA —REGULAR MEETING — December 2, 2014 — PAGE 4 v.1, 11/25/2014 COUNCIL MEMBERS' REPORTS, COMMENTS, AND SUGGESTIONS 1. Council Member Genis 2. Council Member Leece [i111111110967I, I& Cau1:m'iU[.7i S 110 17 4. Mayor Righeimer 5. Mayor Pro Tem Mensinger REPORT — CHIEF EXECUTIVE OFFICER (CEO) aZ1*1=1,ki_1IEel Ll &I Recognition of Council Member Leece. 1. GENERAL MUNICIPAL ELECTION RECOMMENDATION: 1. City Council Adopt Resolution No. 14-78, to be read by title only and waive further reading: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA CALIFORNIA, RECITING THE FACTS OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 4, 2014; DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW; and 2. City Clerk administer the Oath of Office for the newly -elected City Council Members; and 3. City Council reorganize by election of Mayor and Mayor Pro Tem. AGENDA —REGULAR MEETING — December 2, 2014 — PAGE 5 v.1, 11/25/2014 CONSENT CALENDAR: All matters listed under the Consent Calendar are considered to be routine and will be acted upon in one motion. There will be no separate discussion of these items unless members of the City Council, staff, or the public request specific items to be discussed and/or removed from the Consent Calendar for discussion. 1. PROCEDURAL WAIVER: MOTION TO APPROVE THE READING BY TITLE ONLY OF ALL ORDINANCES AND RESOLUTIONS. SAID ORDINANCES AND RESOLUTIONS THAT APPEAR ON THE PUBLIC AGENDA SHALL BE READ BY TITLE ONLY AND FURTHER READING WAIVED RECOMMENDATION: City Council Adopt and Approve Ordinances and Resolutions by Title Only and Waive Further Reading. 2. READING FOLDER a. Claims Received by the City Clerk: Justin Deyle and Steve Alford. RECOMMENDATION: City Council Receive and File. 3. WARRANT RESOLUTION NO. 2526 OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS, INCLUDING PAYROLL REGISTER NOS. 14-22 "A" FOR$18,513.66, 14-23 for $2,065,627.88, 14-23 "A" FOR $105.96, AND 14-24 FOR$2,129,535.98; AND CITY OPERATING EXPENSES FOR $2,076,608.56; AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. —Finance Department RECOMMENDATION: Approve Warrant Resolution No. 2526, to be Read by Title Only and Waive Further Reading. 4. FINAL MAP FOR TRACT NO. 17658 FOR PROPERTY LOCATED AT 2023, 2025 AND 2027 PLACENTIA AVE. — Public Services Department/Transportation Services Division RECOMMENDATION: City Council Adopt Resolution No. 14-xx, to be Read by Title Only and Waive Further Reading Approving the Final Map of Tract No. 17658. AGENDA —REGULAR MEETING — December 2, 2014 — PAGE 6 v.1, 11/25/2014 5. MINUTES OF THE REGULAR CITY COUNCIL AND SUCCESSOR AGENCY MEETING OF SEPTEMBER 18, 2012 AND OCTOBER 2, 2012; THE MINUTES OF THE ADJOURNED MEETING/STUDY SESSION AND SPECIAL JOINT STUDY SESSION OF DECEMBER 10, 2013; AND THE REGULAR CITY COUNCIL COSTA MESA HOUSING AUTHORITY AND SUCCESSOR AGENCY OF NOVEMBER 20, 2012 — Chief Executive Officer's Department/City Clerk's Office RECOMMENDATION: City Council Approve the Minutes. 6. ACCEPT HARBOR BOULEVARD BEAUTIFICATION PROJECT NO. 13-05 — FEDERAL PROJECT NO. RPSTPLE — 5312(083) — Public Services Department /Engineering Division RECOMMENDATION: 1. City Council accept the work performed by Jeff Tracy, Inc., DBA Land Forms Construction, and authorize the City Clerk to file the Notice of Completion; and 2. Release the Labor and Materials Bond seven (7) months after the filing date; release the Faithful Performance Bond six (6) months after the filing date; and release the retention monies 35 days after the Notice of Completion filing date. 7. AWARD CDBG PROJECT: REHABILITATION OF ARNOLD AVENUE, BEACH STREET COVE STREET ROSS STREET SEAL STREET AND SURF STREET, CITY PROJECT NO. 14-11 — Public Services Department/Engineering Division IVSusie] ►VAI►VA1all 01m7_AI[ffl 01 1. City Council adopt plans, specifications, and working details for the Rehabilitation of Arnold Avenue, Beach Street, Cove Street, Ross Street, Seal Street, and Surf Street, City Project No. 14-11; and 2. Award a construction contract to Copp Contracting, Inc., P.O. Box 457 Buena Park, California 90621-0457, in the amount of $450,002.50; and 3. Authorize the Mayor and the City Clerk to execute the Public Works Agreement. AGENDA —REGULAR MEETING — December 2, 2014 — PAGE 7 v.1, 11/25/2014 8. MEASURE M2 EXPENDITURE REPORT - Public Services Department/Financing Department RECOMMENDATION: City Council approve the Resolution to be Read by Title Only and Waive Further Reading Approving the Measure M2 Expenditure Report. 9. APPROVAL TO CONTRACT CHANGE ORDER #1 FOR THE WIRING FOR TELEPHONE SERVICE AT THE SENIOR CENTER - Parks and Community Services Department. RECOMMENDATION: City Council approve contract change order #1 in the amount of $14,007.18 for additional wiring at the Senior Center and authorize the Chief Executive Officer to execute the change order. ----------------------------------- END OF CONSENT CALENDAR ----------------------------------- PUBLIC HEARINGS - 7:00 p.m. (Resolution No. 05-55): OLD BUSINESS None NEW BUSINESS None ITEMS REMOVED FROM THE CONSENT CALENDAR CONTINUED PUBLIC COMMENTS REPORT - CITY ATTORNEY ADJOURNMENT - To an Adjourned Regular Meeting - December 9, 2014 at 6:45 p.m. UPCOMING COMMUNITY EVENTS AND ACTIVITIES Costa Mesa Home Tour for the Holiday 2014, December 411 from 10:00 a.m. - 3:00 p.m., at SoCo Collection: 3303 Hyland Ave, Costa Mesa First Friday Road Show, December 5, 2014 and January 2, 2015 from 5:30 p.m. - 8:30 p.m., at Civic Center: 77 Fair Drive, Costa Mesa Snoopy House Holiday Display from December 12th - December 25th City Hall will be closed for the holidays from December 25, 2014 through January 4, 2015 AGENDA —REGULAR MEETING — December 2, 2014 — PAGE 8 v.1, 11/25/2014 WARRANT RESOLUTION NO. 2526 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS, INCLUDING PAYROLL REGISTER NOS. 14-22 "A" FOR $18,513.66, 14-23 FOR $2,065,627.88, 14-23 "A" FOR $105.96, AND 14-24 FOR $2,129,535.98; AND CITY OPERATING EXPENSES FOR $2,076,608.56, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the attached claims and demands have been audited as required by law and that the same are hereby allowed in the amounts, and the payments made are hereby ratified. SECTION 2. That the City Clerk shall certify to the adoption of this warrant resolution and shall deliver a copy thereof to the City Treasurer/City Director of Finance, and shall retain a certified copy thereof in the City records in the Office of the City Clerk. PASSED AND ADOPTED this 2"d day of December, 2014. ATTEST: BRENDA GREENJ CITY CLERK STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF COSTA MESA ) ?49! ft 1/G •' I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Warrant Resolution No. 2526 and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 2"d day of December, 2014, by the following roll call vote, to wit: AYES: COUNCIL MEMBERS: FOLEY, GENTS, MONAHAN, RIGHEIMER, MENSINGER NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 2nd day of December, 2014. BRENDA GREEN, ITY CLERK CITY COUNCIL AGENDA REPORT MEETING DATE: December2, 2014 ITEM NUMBER: 3 SUBJECT: ADOPTION OF WARRANT RESOLUTION DATE: November 20, 2014 FROM: Department of Finance FOR FURTHER INFORMATION CONTACT: Stephen Dunlvent at 714-754-5243 RECOMMENDATION: City Council adopt Warrant Resolution No. 2526 to be read by title only and further reading waived. BACKGROUND: In accordance with Section 37202 of the California Government Code, the Director of Finance or their designated representative hereby certify to the accuracy of the following demands and to the availability of funds for payment thereof. FISCAL REVIEW: Funding Payroll No.14-22 "A" for $18,513.66; Payroll No. 14-23 for $2,065,627.88; Payroll No. 14-23 "A" for $105.96; Payroll No. 14-24 for $2,129,535.98 and City operating expenses for $2,076,608.56. STEPH N DUNIVENT Interim Finance Director 1 Report ID: CCM2001V City of Costa Mesa Accounts Payable Page No. 1 CCM VOID CHECK LISTING Run Date Nov 13,2014 Bank: CITY Run Time 2:32:41 PM Cycle: Payment Ref Cancel Date Status Remit To Remit ID Payment Date Payment Amt 0184272 11/12/2014 V Phoebe Jin 0000023026 11/07/14 (50.57) Line Description: Check returned for re -issue. Employees bank account is under another name. Cannot cash check as originally TOTAL ($50.57) Q•* 50.57- 20353.11+ 1:073=33':•;1>;< End of Report Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 1 SUMMARY CHECK REGISTER Run Date Nov 13,2014 Bank: COM1 Run Time 12:16:09 PM Cycle' ACOWAI Payment Ref Date Status Remit To 000831 11/14/14 P Apple One Employment Services Line Description: Temp Svcs Rec 10/6-10/10/14 Temp Svcs Eng 9/29-10/2/14 Temp Svcs Eng 10/6-10/9/14 Temp Svcs Cmd SvslD/6-10/10 End of Report Remit ID 0000001055 Payment Amt 2,358.11 TOTAL $2,358.11 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 1 SUMMARY CHECK REGISTER Run Date Nov 13,2014 Bank: CITY Run Time 2:08:16 PM Cycle: Payment Ref Date Status Remit To 0184321 11/14/14 P CJ Concrete Construction Inc Line Description.: City Project 13-19 Retentions Payable Proj #13-19 0184322 11/14/14 P City of Huntington Beach Line Description: Helicopter SVJVs-Sept 2014 0184323 11/14/14 P Costa Mesa Conference & Visitor Bureau Line Description: BIA Receipts for Sept 2014 0184324 11/14/14 P Government Staffing Services Inc Line Description: Temp Svs-Buyer10/20-10131 Temp Svs-Proj Mgr10/20-10/31 Temp Svs-Buyer 9/8-9/19/14 Temp Svs-Mgr Anakys10120-10131 Temp Svs-Admin Svs10/20-10131 Temp Svs-Off Spell 0/20-10131 0184325 11/14/14 P Midori Gardens Inc Line Description: Plants for Golf Course Drive Tree Planting @Joann BikeTrail Landscape Maint - Oct 2014 Landscape Maint - Sept 2014 0184326 11/14/14 P SC Fuels Line Description: Unleaded Fuel for Corp Yard 0184327 11/14/14 P Southern California Edison Company Line Description: 3192 Redhill Ave 10/8-11/4/14 Joann Bike Trail 1011-11/1/14 SD Fwy On/Off 10/1-11/1/14 Nprt Fwy/Baker 10/1-11/1/14 Remit ID 0000004857 0000002599 0000010346 0000022422 0000017059 0000013839 0000004088 Payment Amt 209,348.65 18,410.00 189,70227 18,385.00 74,913.34 23,423A2 95,491.47 Report ID: CCM2001 - City of Costa Mesa Accounts Payable Page No. 2 SUMMARY CHECK REGISTER Run Date Nov 13,2014 Bank: CITY Run Time 2:08:16 PM C cle: WAIKI Payment Ref Date 0184328 11/14/14 0184329 11/14/14 0184330 11/14/14 0184331 11/14/14 0184332 11/14/14 Status Remit To Line Description: St Lights 9/29-10129/14 Baker/Royal Palm 10/1-11/1/14 1035 Park Crest 10/2-1113114 885 Junipero 1012-11/3/14 Volcom Skate Pk 10/2-11/3/14 970 Arlington 10/2-11/3/14 980 Arlington 1012-11/3/14 Tennis Cntr 10/2-11/3114 2750 Fairview 1012-11/3/14 Sunflower 1011-11/1/14 19th/Npt 10/1-11/1/14 P Spectrum Care Line Description: Landscape Maint-Sept 2014 Extra Labor 4 Joann Bike Trail Landscape Maint-Oct 2014 P Traffic Development Services Inc Line Description: Construction Contract 413-10 Retentions Payable Proj #13-10 P 1st Jon [no Line Description: PortaPotty Svcs @Hamilton Comm Sales Tax (8.00%) Sales Tax (8.00%) Porta Potty Svcs-DelMarCommGar P AQMS-Automotive LLC Line Description: Vehicle Emission Credits P ARCO Business Solutions Line Description: Fuel 10/16-10131114 Remit ID Payment Amt 0000017103 55,974.40 0000022311 181,335.62 0000018321 244.20 0000020960 3,855.00 0000018562 238.01 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 3 SUMMARY CHECK REGISTER Run Date Nov 13,2014 Bank: CITY Run Time 2:08:16 PM Cycle: Payment Ref Date Status Remit To 0184333 11/14/14 P AT & T Line Description: City Internet Router 10/2014 0184334 11/14/14 P AT & T Mobility Line Description: CEO Cell Phone Usage9 /1 2-1 011 1 0184335 11/14/14 P AY Nursery Line Description: Plants 4 Adobe Planters Plants 4 Joann Bike Trail Plants 4 Joann Bike Trail Replacement Memorial Tree 0184336 11/14/14 P Acoustical Material Services Line Description: T -Bar Meterial 4 Sr Cntr 0184337 11/14/14 P - Advantec Consulting Engineers Inc Line Description: Fariview Synch Proj Sept 14 0184338 11/14/14 P Allied Nationwide Security Inc Line Description: Sr Cntr Security Svs10/1-10/15 0184339 11/14/14 P Andrea Talbott Line Description: Refund Rec Receipt#2001509.002 0184340 11/14/14 P Anthony Monteleone Line Description: Softball Umpire 11/4-11/6114 0184341 11/14/14 P Astra Radio Communications Line Description: Acoustic Tube Ae Ear Insert Remit ID 0000001107 0000001107 0000001142 0000012339 0000021528 0000022698 0000001759 0000021339 lI4H�UYYRRYJ Payment Amt 871.50 705.55 1,048.68 81.07 675.83 1,121.30 56.00 116P1011 1,015.76 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 4 SUMMARY CHECK REGISTER Run Date Nov 13,2014 Bank: CITY Run Time 2:08:16 PM C cle: Payment Ref Date Status Remit To Remit ID Payment Amt Line Description: Sales Tax (8,.00%) Shipping Fee 0184342 11/14/14 P Attorney Generals 0000014486 25.00 Line Description: Annual Registration Rnwl Fee 0184343 11/14/14 P BC Traffic Specialist 0000022225 879.18 Line Description: Reflective Markers Reserved Stencil Plastic 0184344 11/14/14 P Bee Busters Inc 0000007572 760.00 Line Description: Bee Removal Bee Removal Bee Removal Bee Removal Bee Removal 0184345 11/14/14 P Bound Tree Medical LLC 0000011695 1.308.25 Line Description: Paramedic Supplies Paramedic Supplies Paramedic Supplies 0184346 11/14/14 P C2 Imaging 0000023024 59.65 Line Description: Bing Floor Plan 4 Sr Cntr Plan Copies -Brentwood Pk Plan Copies-Library/NCC Plans Plan Copies -Harbor Blvd 0184347 11/14/14 P CAA Planning Inc 0000021997 5,197.10 Line Description: FIR 595 Anton Blvd 0184348 11/14/14 P CBE 0000015149 518.40 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 5 SUMMARY CHECK REGISTER Run Date Nov 13,2014 Bank: CITY Run Time 2:08:16 PM C cle: Payment Ref Date Status Remit To Line Description: Copier Maint 10120114-10/19/15 0184349 11/14/14 P CSG Consultants Inc Line Description: Building Plan Check Svs-Sep 14 0184350 11/14/14 P California Auto Refrigeration Line Description: A/C Freon A/C Parts -#392 0184351 11/14/14 P California Municipal Statistics Inc Line Description: CAFR Statistical Into FYI3-14 0184352 11/14/14 P Candela Corporation Line Description: Sr Cntr Can Light Bulbs 0184353 11/14/14 P Carol Bernstein Line Description: Refund Rec Receipt#2001512.002 0184354 11/14/14 P Central Orange County Emergency Line Description: Vet Services 0184355 11/14/14 P Chapman University Line Description: Reg -6 Fin Comm Mbrs/4 Staffs 0184356 11/14/14 P Chnstianne Kirk Line Description: Refund Comm Garden Dep 0184357 11/14/14 P Coast Transmission Line Description: Transmission Rebuild Remit ID 0000001887 0000017147 0000001503 1611111110T Y:L! K1PId0`1cIU.7Sl PDIQH�PiGYI2. 0000001643 0000023053 0000001704 Payment Amt 1,412.16 368.78 EVAM1nt 1,067.04 tKenio: t:I.X4U 1,850.00 20.00 2,468.30 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 6 SUMMARY CHECK REGISTER Run Date Nov 13,2014 Bank: CITY Run Time 2:08:16 PM Cycle, Payment Ref Date Status Remit To Remit ID Payment Amt 0184358 11/14/14 P Crosstown Electrical & Data Inc 0000017487 3,600.00 Line Description: Fiber Optic Splicing & Testing 0184359 11/14/14 P Cummins Pacific LLC 0000023023 625.57 Line Description: WaterTender Engine Repair -#189 0184360 11/14/14 P Cynthia Hinson 0000023043 120.00 Line Description: Refund Ree Receipt#2001538.002 0184361 11/14/14 P Estelle Mitchell 0000023048 79.00 Line Description: Refund Ree Receipt42001505.002 0184362 11/14/14 P Ewing Irrigation Products 0000005063 1,704.30 Line Description: Irrigation Supplies Irrigation Supplies Irrigation Supplies -Bldg Maint Hardware Supplies 0184363 11/14/14 P Expo Propane Inc 0000017819 358.01 Line Description: Propane -Corp Yard 0184364 11/14/14 P Express Pipe & Supply Co Inc 0000010920 57.06 Line Description: Ball Valve 0184365 11/14/14 P FTOG Inc 0000021401 2,565.00 Line Description: Interim Buyer 10/27-11/7/14 0184366 11/14/14 P Fair Housing Foundation 0000019956 5,36924 Report ID: GGM2001 City of Costa Mesa Accounts Payable Page No. 7 SUMMARY CHECK REGISTER Run Date Nov 13,2014 Bank: CITY Run Time 2:08:16 PM Cycle: Payment Ref Date Status Remit To Line Description: CDBG 1 st On 14-15 Grant 0184367 11/14/14 P Fairview Developmental Center Line Description: Waster Cost Shrug 8/5-10/15 0184368 11/14/14 P Fang LI Cheng Line Description: Refund Rec Receipt#2001510.002 0184369 11/14/14 P Francisco Aguilar Line Description: Refund Rec Receipt#2001533.002 0184370 11/14/14 P Gary Rosebeny, Line Description: Refund Rec Receipt#2001508.002 0184371 11/14/14 P Glenns Alignment & Brake Service Line Description: Alignment -#772 0184372 11/14/14 P Golden West Industrial Supply Line Description: LED Road Flares 0184373 11/14/14 P Greet The Day Line Description: Refund Rec Receipt#2001544.002 0184374 11/14/14 P Hanks Electrical Supplies Line Description: Credit 4 Retruned Item Electrical Supplies Supplies LED Lights Electrical Supplies Remit ID 0000002171 0000023050 0000023047 0000023049 0000002344 0000023025 0000022649 0000002445 Payment Amt 6,671.13 30.00 400.00 158.00 110.00 285.69 500.00 700.28 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 8 SUMMARY CHECK REGISTER Run Date Nov 13,2014 Bank: CITY Run Time 2:08:16 PM C cle: AWKI Payment Ref Date Status Remit To Remit ID Payment Amt 0184375 11/14/14 P Harbor Radiator 0000002457 66.62 Line Description: A/C Repair -4318 0184376 11/14/14 P Heather Bigelow 0000023045 79.00 Line Description: Refund Rec Receipt#2001539.002 0184377 11/14/14 P Hi Standard Automotive LLC 0000002521 12,200.19 Line Description: Emergency EquiptOutfiting-4729 Sales Tax (8.00%) 0184378 11/14/14 P Hines Products Corp 0000002538 2,128.00 Line Description: Jr. Firefighter Shield Temporary Tattoos Tack Home Bag - Imprinted Slogan Pencil - Imprinted Sales & Use Tax Payable Sales Tax (8.00%) Jr. Helmets Shipping Fee 0184379 11/14/14 P Hoist Service Inc 0000014337 820.78 Line Description: Hoist Adapters 0184380 11/14/14 P Interstate Batteries of California Coast 0000002700 203.33 Line Description: Supplies 0184381 11/14/14 P Interwest Consulting Group Inc 0000021505 8,103.00 Line Description: Sr Bldg Inspector Svs-Sep 14 0184382 11/14/14 P Irvine Pipe & Supply Inc 0000002711 201.91 Line Description: Irrigation Supplies Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 9 SUMMARY CHECK REGISTER Run Date Nov 13,2014 Bank: CIN Run Time 2:08:16 PM Cycle: Payment Ref Date Status Remit To Remit ID Payment Amt 0184383 11/14/14 P JTB Supply Company Inc 0000007814 7,306.20 Line Description: Dry Cell Batteries Sales Tax (8.00%) Sales Tax (8.00%) Sign 0184384 11/14/14 P Jackie Heredia 0000023042 50.00 Line Description: Refund Rec Receipt42001532.002 0184385 11/14/14 P James Flanagan 0000023054 62.00 Line Description: Refund Rec Receipt#2001517.002 0184386 11/14/14 P Jays Designated Operator Services 0000022328 760.00 Line Description: Designated Operator Svs-Oct 14 0184387 11/14/14 P Jazz4Us - 0000023046 850.00 Line Description: Refund Rec Receipt#2001543.002 0184388 11/14/14 P Jerome A Williams Sr 0000014471 46.00 Line Description: Basketball Referee 1114/14 0184389 11/14/14 P Jinjer Haberman 0000000620 155.00 Line Description: Refund Rec Receipt#2001515.002 0184390 11/14/14 P John Ryan 0000000913 350.00 Line Description: Refund Permit #PS13-00681 0184391 11/14/14 P John Sullivan 0000023052 100.00 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 10 SUMMARY CHECK REGISTER Run Date Nov 13,2014 Bank: CIN Run Time 2:08:16 PM C cle: Payment Ref Date Status Remit To Line Description: Refund Rec Receipt#2001514.002 0184392 11/14/14 P Joseph Noceti Line Descnption: InfoFluency/Academic Integrity 0184393 11/14/14 P KOA Corporation Line Description: School Zone Calming Proj-8/14 0184394 11/14/14 P Knorr Systems Inc Line Description: DRC Pool Chemicals DRC Pool Chemicals DRC Pool Chemicals DRC Pool Chemicals DRC Pool Chemicals DRC Pool Chemicals DRC Pool Chemicals 0184395 11/14/14 P Lawrence P Shield Line Description: Softball Umpire 11/5/14 0184396 11/14/14 P Lea Lowe Line Description: Supplies 4 Scarecrow Event Reimb 4 Certificate Blanks Reimb 4 Pymnt 2 Boathouse Coll Reimb-Pop-ups 4 Concerts in Pk 0184397 11/14/14 P Leo Arnold Line Description: Background Investigation Swcs 0184398 11/14/14 P Leonor Becerril Line Description: Refund Rec Receipt 2001534.002 Remit ID 0000007101 0000003129 0000005036 DDPPPS/L�SI�: 1411III110" i IT.] 0000022194 0000023027 Payment Amt 950.00 1,000.00 2,553.07 78.00 660.25 1,000.00 WK1161 Report ID: CCM2001 City of Costa Mesa Accounts Payable - Page No. 11 SUMMARY CHECK REGISTER Run Date Nov 13,2014 Bank: CITY Run Time 2:08:16 PM Cycle: Payment Ref Date Status Remit To 0184399 11/14/14 P Linda Rowe Line Description: Refund Rec Receipt 2001513.002 0184400 11/14/14 P Lowes Line Description: Paint for CH 3rd FI Breakroom 0184401 11/14/14 P MJ Jurado Inc Line Description: Staircase Construction -Canary 0184402 11/14/14 P Madeleine Bennett Line Description: Refund Rec Receipt 2001503.002 0184403 11/14/14 P Mar Vac Electronics Corporation Line Description: Batteries for Alarm Panels 0184404 11/14/14 P Margaret Drda Line Description: Refund Rec Receipt 2001498.002 0184405 11/14/14 P Marilyn Lees Line Description: Refund Rec Receipt 2001506.002 0184406 11/14/14 P Megan Euper Line Descnption: Refund Rec Receipt 2001541002 0184407 11/14/14 P Melad & Associates Line Description: Building Plan Checking & Inspe Building Plan Checking & Inspe Building Plan Checking & Inspe Remit ID Payment Amt 0000023039 65.00 0000017688 223.62 0000003445 11,000.00 0000023035 79.00 0000003049 67.89 0000023033 55.00 0000023036 158.00 0000023030 80.00 0000005068 5,097.33 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No.12 SUMMARY CHECK REGISTER Run Date Nov 13,2014 Bank: CITY Run Time 2:0816 PM C cle: MAW Y Payment Ref Date Status Remit To Remit ID Payment Amt 0184408 11/14/14 P Mercy House 0000003138 12,004.13 Line Description: CDBG Subrecipient Agreement 0184409 11/14/14 P Mesa Consolidated Water District 0000003144 10,528.40 Line Description: Sewer Clean 77 Fair Dr 9/2-11/3/14 79 Fair 9/2-11/3114 360 W Wilson 912-11/3/14 2401 Fairview 9/2-11/3/14 324 Fair Dr 913-11/4/14 325 Fair Dr 912-11/3/14 2421 Fairview 9/2-11/3/14 77 Fair 912-1113/14 - 77 Fair 9/2-1113/14 2345 Fairview 9/2-11/3/14 2301 Fairview 9/2-11/3114 79 Fair 9/2-11/3114 0184410 11/14/14 P Metro Car Wash 0000003155 1,695.50 Line Description: Car Washes & Special Svcs -PD Car Washes for City 0184411 11/14/14 P Michael Brandman Associates 0000003162 5,021.60 Line Description: Environmental Consult Assist 0184412 11/14/14 P Michelle Rudaitis 0000011656 10,050.00 Line Description: Haz Mat Coordinator Oct 2014 0184413 11/14/14 P NDS Copier & Printer Services 0000022895 163.96 Line Description: Clean & Svc HP400 Printer Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 13 SUMMARY CHECK REGISTER Run Date Nov 13,2014 Bank: CITY Run Time 2:08:16 PM C cle: NAW Y Payment Ref Date Status Remit To Remit ID Payment Amt 0184414 11/14/14 P Nancy Ward 0000018589 100.00 Line Descnption: Refund Rec Receipt 2001545.002 0184415 11/14/14 P Nga Van 0000023040 100.00 Line Description: Refund Rec Receipt 2001516.002 0184416 11/14/14 P Norman A Traub Associates Inc 0000013815 7,838.69 Line Description: FIR InvestigativeSvcs Jul-Oct14 0184417 11/14114 P O Neil Storage 0000018395 68.47 Line Description: FIR Record Storage -Oct 2014 0184418 11/14/14 P Office Max Incorporated 0000020710 2,837.00 Line Description : Office Supplies -Senior Center Office Supplies -Central Svcs Office Supplies -DRC Office Supplies -Fire Admin Office Supplies -Recreation Office SuppliesRecEarlyChild Office Supplies -PD Records Office Supplies -PD Field Ops Office Supplies-Dev Svcs Admin Office Supplies -Construct Mgmt Office Supplies -Bldg Safety Office Supplies -BCC 0184419 11/14/14 P Orange County Fair & Event Center 0000003432 60.00 Line Description: 913/14 Officer Training 0184420 11/14/14 P Orange County Treasurer -Tax Collector 0000003489 1,978.54 Line Description: 2014-15 Property Taxes -Sr Cntr Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 14 SUMMARY CHECK REGISTER Run Date Nov 13,2014 Bank: CITY Run Time 2:08:16 PM C cle: 'ayment Ref Date Status Remit To Remit ID Payment Amt 0184421 11/14/14 P Parking Lot Lighting Inc 0000022121 279.00 Line Description: Replaced Tennis Cntr Crt Lghts 0184422 11/14/14 P Porterfield Enterprises LTD 0000003662 55.86 Line Description: Motor Oil for Fleet Services 0184423 11/14/14 P Praxair 0000003672 16.47 Line Description: Industrial Acetylene 4 Fleet 0184424 11/14/14 P Pro Photo Connection Inc 0000003689 149.95 Line Description: Digital Light Jet & Lab Svc -PD 0184425 11/14/14 P Quentin W McKenzie 0000011175 92.00 Line Description: Basketball Referee 11/3-11/4 0184426 11 if 4/14 P R & B Products USA LLC 0000019304 29.12 Line Description: Graffiti Supplies 0184427 11/14/14 P Red Wing Shoes 0000003772 617.76 Line Description: Safety Shoes 4 Hector Gonzalez Safety Shoes 4 Henry Granados Safety Shoes 4 Uriel Sanchez Safety Shoes 4 Jeff Pierce 0184428 11/14/14 P Ricky Loya 0000022490 104.00 Line Description: Softball Umpire 11/3/14 Softball Umpire 11/9/14 0184429 11/14/14 P Ricoh USA Inc 0000007311 112.92 Line Description: CEO Copier Lease Nov 2014 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 15 SUMMARY CHECK REGISTER Run Date Nov 13, 2014 Bank: CITY Run Time 2:0816 PM Cycle: AAA/KI V Payment Ref Date Status Remit To 0184430 11/14/14 P Rincon Truck Center Inc Line Description: Oil, Fuel, & Air Filters 0184431 11/14/14 P Robbie Tagaloa Line Description: Refund Rec Receipt 2001537.002 0184432 11/14/14 P Robert Newman Line Description: Basketball Referee 11/3/14 0184433 11/14/14 P Roberta Cowley Line Description: Refund Rec Receipt 2001507.002 0184434 11/14/14 P Ruthe Lindley Line Description: Refund Rec Receipt 2001511.002 0184435 11/14/14 P SC Fuels Line Description: Diesel Fuel for Fire Sta#3 Diesel Fuel for Corp Yard 0184436 11/14/14 P Scientia Consulting Group Inc Line Description: IT Consultant 1015-10/18/14 0184437 11/14/14 P Scientific Resource Surveys Inc Line Description: Cultural Resource Consultants 0184438 11/14/14 P Shuyun Jin Line Description: Mileage Reimb-ECS Annual Coni Remit ID 0000013236 0000023029 0000018053 0000023037 0000023038 0000013839 0000021410 0000022139 0000023044 Payment Amt 95979 . e] 46.00 158.00 30.00 4,304.94 6,923.00 50.57 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 16 SUMMARY CHECK REGISTER Run Date Nov 13,2014 Bank: CITY Run Time 2:08:16 PM Cycle, AwKI Payment Ref Date Status Remit To Remit ID Payment Amt 0184439 11/14/14 P Sitescapes Inc 0000022935 196.25 Line Description: Revised Irrigation Plans-Victo 0184440 11/14/14 P Smith Pipe & Supply Inc 0000004049 433.53 Line Description: Irrigation Supplies for Parks 0184441 11/14/14 P Snap On Industrial 0000012101. 128.50 Line Description: Credit 4 Returned BatteryChrgr AC Leak Detector Battery Chargers 0184442 11/14/14 P Sparkletts 0000015725 21.03 Line Description: Water Service for Finance 0184443 11/14/14 P Spectrum Gas Products 0000012653 253.00 Line Description: Oxygen Cylinder Rental-FS#4 Oxygen Cylinder Rental-FS#2 Oxygen Cylinder Rental-FS#3 Oxygen Cylinder Rental-FS#4 Oxygen Cylinder Rental-FS#5 0184444 11/14/14 P State of California Dept of Consumer 0000007903 115.00 Line Description: Prof Cert/License Rnwl-PD 0184445 11/14/14 P Steen Security Inc 0000015257 4,200.00 Line Description: Card Reader and Electronic Loc Installation Sales Tax (8.00°/x) 0184446 11/14/14 P Steve Clever 0000010800 182.00 Line Description: Softball Umpire 11/5/14 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 17 SUMMARY CHECK REGISTER Run Date Nov 13,2014 Bank: CITY Run Time 2:08:16 PM Cycle, Payment Ref Date Status Remit To Line Description: Softball Umpire 11/6/14 0184447 11/14/14 P Superior Signals Inc Line Description: Lift Kit Power, Supplies Arrow Board, Supplies 0184448 11/14/14 P Susan Saxe Clifford PHD Line Description: Psych Evaluation for PD 0184449 11/14/14 P Suzanne Mayer Line Description: Refund Rec Receipt 2001546.002 0184450 11/14/14 P Tam Ho Line Description: Refund Rec Receipt 2001519.002 0184451 11/14/14 P Target Solutions Line Description: Annual Maintenance Fee License Subscription Renewal 0184452 11/14/14 P Theodore Robins Ford Line Description: Fuel Pump Credit for Core Return Instrument Panel for Unit#327 Cover Hose for Unit#754 0184453 11/14/14 P Theodore Robins Ford Line Description: Seat Belt for Unit#722 0184454 11/14/14 P Tiffany Cordova Elliot Line Description: Refund Rec Receipt 2001542.002 Remit ID Payment Amt 0000004195 2,596.25 0000003932 450.00 0000023032 100.00 0000000113 586.00 0000021515 6,995.00 0000004245 945.15 0000004245 177.69 0000023031 135.00 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 18 SUMMARY CHECK REGISTER Run Date Nov 13,2014 Bank: CITY Run Time 2:08:16 PM Cycle: Payment Ref Date Status Remit To 0184455 11/14/14 P Training Officers Symposium Line Description: Fire Trng Offers Symposium -SA Fire Tmg Offers Symposium -TV Fire Tmg Offers Symposium -SS Fire Tmg Offers Symposium -JP Fire Tmg Offcrs Symposium -CB 0184456 11/14/14 P Turnout Maintenance Company LLC Line Description: Wildiand Jacket Patch Retrofit 0184457 11/14/14 P US Postmaster Line Description: Standard Mail Fee 0184458 11/14/14 P United Rotary Brush Corp Line Description: Street Sweeper Brooms 0184459 11/14/14 P Uvalde Ocampo Line Description: Refund Rec Receipt 2001502.002 0184460 11/14/14 P Vic Duong Line Description: Softball Umpire 11/3-11/4114 0184461 11/14/14 P Victor Sanchez Line Description: Refund Rec Receipt 2001536.002 0184462 11/14/14 P Vulcan Materials Company Line Description: Asphalt for Patching Potholes Asphalt for Patching Potholes Remit ID 0000016920 141011010441F.0 0000004377 0000003525 0000023034 0000011215 BI�UIR�YRPYZ:3 11nnal1nrLIF&I Payment Amt 2,111.00 495.00 10,000.00 iY4:1f`I�7 750.00 156.00 30.00 146.88 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 19 SUMMARY CHECK REGISTER Run Date Nov 13,2014 Bank: CITY Run Time 2:08:16 PM Cycle: Payment Ref Date Status Remit To 0184463 11/14/14 P Waxie Sanitary Supply Line Description: Janitorial Supplies for DRC 0184464 11/14/14 P Wayne Ritchie Line Description: Softball Umpire 11/4-11/5/14 Softball Umpire 11/16/14 0184465 11/14/14 P Western Oil Spreading Services Inc Line Description: Emulsion -Asphalt Glue End of Report Remit ID 0000004480 0000022963 Payment Amt 377.08 221.00 0000014062 268.76 TOTAL $1,076,527.40 Report ID: CCM20010 City of Costa Mesa Accounts Payable Page No. 1 CCM OVERFLOW CHECK LISTING Run Date Nov 20,2014 Bank: CITY Run Time 3:21:06 PM C cie: Payment Ref Date Status 0184559 11/21/14 O Remit To Mesa Consolidated Water District Line Description: Overflow End of Report Remit ID 0000003144 Payment Amt 0.00 TOTAL 0_DO Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 1 SUMMARY CHECK REGISTER Run Date Nov 20,2014 Bank: COM1 Run Time 12:41:09 PM Cycle: Payment Ref Date Status Remit To Remit ID Payment Amt 000832 11/21/14 P Apple One Employment Services 0000001055 1,972.40 Line Description: Temp Sys-Cntrl Svs10/13-10/17 Temp Svs-Clerks 10113-10116 Temp Svs-Rec 10/13-10/17/14 000833 11/21/14 P Ariel Supply Inc 0000006035 2,336.15 Line Description: Toner Cartridges Toner Cartridges Toner Cartridges 000834 11/21/14 P ComSerCo Inc 0000008246 2,646.00 Line Description: Remote Speaker Mics Sales Tax (8.00%) Shipping Fee 000835 11/21/14 P Smith Pipe & Supply Inc 0000004049 5,457.42 Line Description: Irrigation Supplies for Parks Irrigation Supplies for Parks Irrigation Supplies for Parks Irrigation Supplies for Parks Irrigation Supplies for Parks Irrigation Supplies for Parks Irrigation Supplies for Parks Irrigation Supplies for Parks Irrigation Remote Controls Rpr 000836 11/21/14 P Versatile Information Products Inc 0000013255 6,631.38 Line Description: DAR Repair PUMA -4 Digital Audio Recorder Sales Tax (8.00%) Shipping Fee 000837 11/21/14 P Ware Disposal Inc 0000000255 9,544.75 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 2 SUMMARY CHECK REGISTER Run Date Nov 20,2014 Bank: COM1 Run Time 12:41:09 PM Cycle: Af OfNMI Payment Ref Date Status Remit To Remit ID Line Description: City Refuse Services Appliances/Green Waste Appliances/Green Waste City Refuse Services End of Report Payment Amt TOTAL $28,588.10 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 1 SUMMARY CHECK REGISTER Run Date Nov 20,2014 Bank: DDP1 Run Time 2:34:14 PM C cle: anipnD Payment Ref Date Status Remit To 003171 11/21/14 P Costa Mesa Employees Association Line Description: Payroll Deduction Check 1424 003172 11/21/14 P Costa Mesa Executive Club Line Description: Payroll Deduction Check 1424 003173 11/21/14 P Costa Mesa Firefighters Association Line Description: Payroll Deduction Check 1424 003174 11/21/14 P Costa Mesa Police Association Line Description: Payroll Deduction Check 1424 003175 11/21/14 P Costa Mesa Police Management Assn Line Description: Payroll Deduction Check 1424 End of Report Remit ID 0000006284 0000006286 0000001812 0000001819 Payment Amt 4,269.91 K1110B1 5,478.40 5,820.00 0000005082 150.00 TOTAL $15,918.31 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 1 SUMMARY CHECK REGISTER Run Date Nov 20,2014 Bank: CIN Run Time 3:19:43 PM C cle: Payment Ref Date Status Remit To 0184466 11/21/14 P Association of California Cities Line Description: 2015 Membership 0184467 11/21/14 P Horizons Construction Co Intl Inc Line Description: Landscape Enhancement #13-12 Retentions Payable Proj #13-12 0184468 11/21/14 P Lonerock Inc Line Description: Retentions Payable Proj #14-08 Water Qualtiy & Storm Drain Im 0184469 11/21/14 P Preferred Benefit Insurance Line Description: Delta Dental Premium Oct 2014 VSP Premium for Oct 2014 VSP Premium for Nov 2014 Delta Dental Premium Nov 2014 0184470 11/21/14 P Southern California Edison Company Line Description_ Signal Various 1017-11/6114 567 W18th 10/7-11/6114 2293 Canyon 1017-11/6114 BCC 10/7-1116/14 3191 Red Hill 1019-11/8/14 360 Ogle 10110-11/10/14 401 Broadway 10/16-11/14/14 Fac & Equip 9/25-10129114 Parks Maint 1017-11/6/14 Medians 1017-11/6/14 199 Broadway 10/16-11/14/14 782 Shalimar 10/8-11/7/14 350 Bristol 1019-11/8114 1587 Sunflower 1018-11/7114 Remit ID 0000003059 a$vvnrrzrxl 0000016944 0000017362 0000004088 Payment Amt 20,436.00 300,476.88 278,706.25 39,085.56 48,468.77 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 2 SUMMARY CHECK REGISTER Run Date Nov 20,2014 Bank: CITY Run Time 3:19:43 PM Cycle: Payment Ref Date Status Remit To Remit ID Payment Amt 0184471 11/21/14 P West Coast Arborists Inc 0000004498 16,087.00 Line Description: Tree Maint Svcs 1011-10/15/14 0184472 11/21/14 P 1st Jon Inc 0000018321 500.00 Line Description: Porta Potty Svc 4 FDC Trailer 0184473 11/21/14 P A-1 Septic Pumping 0000020986 900.00 Line Description: Grease Trap Pump Out@Sr Cntr Grease Trap Pump Out@DRC 0184474 11/21/14 P AC DC Industries Inc 0000014772 469.95 Line Description: Battery Timers 0184475 11/21/14 P AFLAC 0000012253 1,915.92 Line Description: Group Accident Premium-Oct14 Group Accident Premium-Nov14 0184476 11/21114 P AT & T 0000001107 260.31 Line Description: Cool Line for PD 11/7-12/6/14 Cool Line for PD 11/7-12/6/14 0184477 11/21/14 P AT & T Mobility 0000001107 250.82 Line Description: PD Cell Phone Usage 911 2-1 011 1 0184478 11/21/14 P AY Nursery 0000001142 3,076.92 Line Description: Plants 4 Golf Course Dr Plants 4 Tanager Dr Plants 4 19th St Plants 4 Joann Bike Trail Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 3 SUMMARY CHECK REGISTER Run Date Nov 20,2014 Bank: CITY Run Time 3:19:43 PM Cycle: Payment Ref Date Status Remit To Remit ID Payment Amt 0184479 11/21/14 P Agromin OC LLC 0000021587 664.20 Line Description: Mulch 4 City Properties 0184480 11/21/14 P Aikido Federation of California 0000000937 127.75 Line Description: Instructor Pymnt-Fall 14 0184481 11/21/14 P Alans Lawnmower & Garden Center Inc 0000019220 675.86 Line Description: Chainsaw Repair Blower Repair Chainsaw/Chain Loop Chainsaw Repair 0184482 11/21/14 P Alex Milov 0000021598 140.00 Line Description: Instructor Pymnt-Fall 14 0184483 11/21/14 P Alonzo H Parker III 0000016232 92.00 Line Description: Basketball Referee 11/17/14 Basketball Referee 11/10/14 0184484 11/21/14 P American Red Cross 0000001024 975.00 Line Description: 2014 Fee 4 Learn to Swim Class 0184485 11/21/14 P Anaheim Regional Medical Center 0000021276 1,500.00 Line Description: Victim Physical-Case#14010098 Victim Physical-Case#14-009997 0184486 11/21/14 P Anthony Monteleone 0000021339 78.00 Line Description: Softball Umpire 11/13/14 0184487 11/21/14 P Antje Morris 0000003234 14,285.05 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 4 SUMMARY CHECK REGISTER Run Date Nov 20,2014 Bank: CITY Run Time 3:19:43 PM C cle: 'ayment Ref Date Status Remit To 100.00 0000005402 Line Description: Instructor Pymnt-Fall 14 0184488 11/21/14 P Barbara Burks Line Description: Instructor Pymnt-Fall 14 0184489 11/21/14 P Barr& Clark Environmental Line Description: LBP Inspctn-1750 Whittier#90 0184490 11/21/14 P Blue Sky Outfitters Inc Line Description: Softball Champ TShirts Heavy Cotton T -Shirts Sales Tax (8.00%) istockphoto-com art Shipping Fee 0184491 11/21/14 P Bound Tree Medical LLC Line Description: Paramedic Supplies Paramedic Supplies 0184492 11/21/14 P Brandi Knox Line Description: Instructor Pymnt-Fall 14 0184493 11/21/14 P Brenda Green Line Description: CMC Membership 0184494 11/21/14 P CDW Government Inc Line Description: Desk Stands 0184495 11/21/14 P CS Dance Factory Line Description: Instructor Pymnt-Fall 14 Remit ID Payment Amt 0000001280 1,250.60 0000009300 400.00 0000013653 2,42&96 0000011695 634.86 0000020652 642.85 0000021417 100.00 0000005402 278.58 0000021618 1,412.12 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 5 SUMMARY CHECK REGISTER Run Date Nov 20,2014 Bank: CIN Run Time 3:19:43 PM C Cle: Payment Ref Date Status Remit To 0184496 11/21/14 P CSG Consultants Inc Line Description: Plan Check Svs-Sept 14 0184497 11/21/14 P Carl Warren & Company Line Description: Liability Claims Adm Fee-Sep14 Liability Claims Adm Fee-Oct14 0184498 11/21/14 P Central United Life Insurance Cc Line Description: Cancer Insurance Premium -Nov -14 0184499 11/21/14 P Chandlers Air Conditioning & Line Description: Freezer Repair @ Property 0184500 11/21/14 P Cherie Thiers Line Description: Instructor Pymnt-Fall 14 0184501 11/21/14 P Cheryl Skidmore Line Description: Instructor Pymnt-Fall 14 0184502 11/21/14 P Colin K McCarthy Line Description: Planning Comm Mtng-Nov 2014 0184503 11/21/14 P CompuCom Systems Line Description: Adobe Acrobat XI Pro License 0184504 11/21/14 P Costa Mesa Collision & Auto Painting Line Description: Bodywork/Paint-#503 Remit ID 0000001887 0000001578 0000010626 0000001640 0000003185 0000012479 [S�PLDYd�LIY! DbI44U�L•fbX7 0000022326 Payment Amt 992.80 6,500.00 148.10 840.38 73.12 258.30 400.00 269.48 2,257.86 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 6 SUMMARY CHECK REGISTER Run Date Nov 20,2014 Bank: CITY Run Time 3:1943 PM C cle: 'ayment Ref Date Status Remit To Remit ID Payment Amt 0184505 11/21/14 P Culver Newlin Inc 0000021554 1,209.60 Line Description: Delivery & Installation Sales Tax (8.00%) Lateral File 0184506 11/21/14 P DF Polygraph 0000021328 1,00000 Line Description: Polygraph Test 10/22/14 0184507 11/21/14 P Dave's Body & Frame 0000021567 667.00 Line Description: Bodywork & Paint #647 0184508 11/21/14 P Dawns Banse 0000001185 232.05 Line Description: Instructor Pymnt-Fall 14 0184509 11/21/14 P De Lage Landen Financial Svs 0000019172 130.10 Line Description: Copier Lease 10/15-11/14114 0184510 11/21/14 P Debbie Dickens 0000010708 801.45 Line Description: Instructor Pymnt-Fall 14 0184511 11121/14 P Dennis Harris 0000002466 46.00 Line Description: Basketball Referee 11/10/14 0184512 11/21/14 P Discovery Benefits 0000021353 475.30 Line Description: Flexbl Spndg Admin Fee -Oct 14 0184513 11/21/14 P Dog Dealers Inc 0000002018 1,014.65 Line Description: Instructor Pymnt-Fall 14 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 7 SUMMARY CHECK REGISTER Run Date Nov 20,2014 Bank: CITY Run Time 3:1943 PM C cle: Payment Ref Date Status Remit To Remit ID Payment Amt 0184514 11/21/14 P Dooley Enterprises Inc 0000002026 74520 Line Description: Ammunition Sales Tax (8.00%) 0184515 11/21/14 P Endemic Environmental Services Inc 0000021277 3,990.00 Line Description: FP Studies//Surveys Sep-Oct14 FP Native Plant Delivery 0184516 11/21/14 P Enterprise Rent A Car 0000002131 4,612.84 Line Description: Monthly Lease Charge -Nov, 14 0184517 11/21/14 P Fed Ex Corp 0000002190 68.53 Line Description: Ground Delivery Ground Delviery 0184518 11/21/14 P Felice Ilkcagla 0000005927 975.65 Line Description: Instructor Pymnt-Fall 14 0184519 11/21/14 P File Keepers LLC 0000022380 95.00 Line Description: Records Destruction -Oct 14 0184520 11/21/14 P Frazee Paint & Wallcovering 0000002271 19.32 Line Description: Graffiti Supplies Paint 4 PD Juvenile Detention 0184521 11/21/14 P Gails Speedometer Service 0000002293 15.00 Line Description: Speedometer Calibration -#785 0184522 11/21/14 P Gina Clark 0000021699 250.00 Line Description: 2014 CEO Leadership Award Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 8 SUMMARY CHECK REGISTER Run Date Nov 20,2014 Bank: CITY Run Time 3:19:43 PM C cle: Payment Ref Date Status Remit To - 0184523 11/21/14 P Gloria Lemus Line Description: Field Evidence Tech10/27-11/7 0184524 11/21/14 P Healthy U Line Description: Instructor Pymnt-Fall 14 0184525 11/21/14 P Hoag Memorial Hospital Presbyterian Line Description: FY 14-15 3rd Qtr Paramedic Sup 0184526 11/21/14 P Hyatt Legal Plans Inc Line Description: Pre -Paid Legal Svs-Nov 14 0184527 11/21/14 P ICC Orange Empire Chapter Line Description: CaIDAG 2013 Books 0184528 11/21/14 P Igor Pereira Line Description: 8/1114 Property Damage Claim 0184529 11/21/14 P Interstate Batteries of California Coast Line Description: Supplies Batteries 0184530 11/21/14 P JD Lock & Key Line Description: Keys 0184531 11/21/14 P JK Construction Line Description: SFHR-140 CabrilloSP20/Peterson Remit ID ;Q�PIQ�SIfKP7 0000012092 0000002546 0000022383 0000011842 0000023058 0000002700 0000005930 DPI�PAl�Y.►bTd Payment Amt 199.40 251.55 NIM 1,774.50 250.00 378.00 427.33 53.78 10,970.00 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 9 SUMMARY CHECK REGISTER Run Date Nov 20,2014 Bank: CITY Run Time 3:19:43 PM C cle: Payment Ref Date Status Remit To Remit ID Payment Amt 0184532 11/21/14 P JK Construction 0000002753 9,575.00 Line Description: SFHR-140 Cabrillo St/MacDonell 0184533 11/21/14 P James M Fitzpatrick 0000001002 400.00 Line Description: Planning Comm Mtng-Nov 2014 0184534 11/21/14 P James R Jordan 0000022999 5,000.00 Line Description: Addtnl Dog House Display Assembly of Snoopy Sheds 0184535 11/21/14 P Janet Millian 0000007795 2.501.20 Line Description: Instructor Pymnt-Fall 14 0184536 11/21/14 P Jeff R Mathews 0000020470 400.00 Line Description: Planning Comm Mtng-Nov 2014 0184537 11/21/14 P Jessica Conder 0000011010 307.45 Line Description: Instructor Pymnt-Fail 14 0184538 11/21/14 P John Deere Landscapes Inc 0000016331 2,800.83 Line Description: Irrigation Remote Controls 0184539 11/21/14 P Joyce Patrick 0000021362 164.50 Line Description: Instructor Pymnt-Fall 14 0184540 11/21/14 P Kabbara Engineering 0000002795 3,447.50 Line Description: Zone 16 St Rehab5/1-10/24/14 0184541 11/21/14 P Kathy Andruss 0000022992 1,526.20 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 10 SUMMARY CHECK REGISTER Run Date Nov 20,2014 Bank: CITY Run Time 3:1943 PM Cycle: Payment Ref Date Status Remit To Line Description: Instructor Pymnt-Fall 14 0184542 11/21/14 P Kathy Haney Line Description: Instructor Pymnt-Fall 15 0184543 11/21/14 P Keystone Uniforms OC Line Description: Uniform -Lopez Uniform -Brown Uniform -Smith Uniform-Chawla Uniform -Bradbury Uniform -Peters Name Bare -Explorer Program Uniform-Gallardo Uniform -Holl UniformAndersen Uniform-Carpenter 0184544 11/21/14 P LN Curtis & Sons Line Description: Step Chocks for Fire Dept 0184545 11/21/14 P Larry Kaban Line Description: Instructor Payment -Fall 2014 0184546 11/21/14 P Larrys Building Materials Line Description: Hardware Supplies 4 Parks Div Bldg Mod Harbor & Victoria Concrete 4 Tree Wells 0184547 11/21/14 P Lawrence P Shield Line Description: Softball Umpire 11/12/14 Remit ID Payment Amt 0000013233 109.20 0000022280 3,921.96 0000002983 402.87 0000002794 396.17 0000002912 297.64 0000017089 78.00 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 11 SUMMARY CHECK REGISTER Run Date Nov 20,2014 Bank: CITY Run Time 3:19:43 PM C cle: Payment Ref Date Status Remit To Remit ID Payment Amt 0184548 11/21/14 P Lehr Auto Electric & Emergency Equipment 0000014732 609.26 Line Description: LED Warning Lights 0184549 11/21/14 P Leo Arnold 0000022194 3,225.00 Line Description: Background Investigation Swcs Background Investigation Swcs Background Investigation Swcs 0184550 11/21/14 P Liebert Cassidy Whitmore 0000002960 55.00 Line Description: 20151-egislative Update Webinar 0184551 11/21/14 P Lloyd Pest Control 0000002981 550.00 Line Description: SrCenter Local TermiteTreatmnt 0184552 11/21/14 P Loomis 0000019082 71227 Line Description: Armored Car Services Oct 2014 0184553 11/21/14 P Los Angeles Times 0000003000 953.19 Line Description: Legal Notices for Planning Div Ad 4 Fairview Pk Citizens Mtgs Legal Notices for City Clerk 0184554 11/21/14 P Maria LD'Angelo 0000020378 377.00 Line Description: Instructor Payment Fall 2014 0184555 11/21/14 P Martin & Chapman Company 0000003065 224.06 Line Description: Minute Book Paper 0184556 11/21/14 P Mercury Insurance Company 0000009228 - 3,306.88 Line Description: 4/30/14 Property Damage Claim Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 12 SUMMARY CHECK REGISTER Run Date Nov 20 2014 Bank: CIN Run Time 3:19:43 PM C cle: Payment Ref Date 0184557 11121/14 0184558 11/21/14 0184560 11/21/14 Status Remit To P Meredith Lorentzen Line Description: Refund Citation K126370 P Mesa Consolidated Water District Line Description: FS #6 9/11-11113114 3089 112 Bristol 9/11-11/12/14 2080 Manistee 9/10-11/12/14 3030 112 Bristol 9/10-11/10/14 2800 Fairview 914-11/5/14 1250 112 Adams 914-1115/14 970 Arlington 914-11/5114 900 Arlington 914-11/5/14 333 1/2 Merrimac 914-11/5/14 3104 Fairview 918-1116/14 3020 Fairview 9/8-11/6/14 3116 Fairview 9/8-11/6/14 1040 Paularino 9/8-1116/14 3040 Fairview 9/8-11/6/14 3064 Fairview 9/8-11/6/14 3098 Fairview 9/8-11/6/14 1066 Baker 918-11/6114 3028 1/2 Coolidge 9/8-1116/14 2750 Fairview 9/4-11/5114 880 Junipero 9/4-11/5114 890 Arlington 9/4-1115/14 425 1/2 Merrimac 914-11/5114 2800 Fairview 914-11/5114 1370 112 Adams 914-11/5/14 FS #2 9/10-11/10114 FS #6 9/11-11/13/14 3083 Bear 9/11-11/12/14 P Michael S Brumbaugh Line Description: Exps 4 CACEO Annual Seminar Remit ID 1PPIIbYdtPY.YJ 0000003144 0000013798 Payment Amt 3.00 9,256.92 242.00 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 13 SUMMARY CHECK REGISTER Run Date Nov 20,2014 Bank: CITY Run Time 3:19:43 PM C cle: Payment Ref Date Status Remit To Remit ID Payment Amt 0184561 11/21/14 P Mid Century Insurance 0000023060 5,585.30 Line Description: 4/30/14 Property Damage Claim 0184562 11/21/14 P Mike Linares Inc 0000002969 7,661.50 Line Description: CDBG/HOME Prog Svcs 9/22-10/3 CDBG/HOME Prog Svcs 10/6-10/16 0184563 11/21/14 P Mince Ashabi 0000019219 360.00 Line Description: APA Conference 9/15/14 0184564 11/21/14 P Mobile Home Specialists 0000015185 9,867.00 Line Description: SFHRG-903 W 17th Sp20-Brooks 0184565 11/21/14 P Municipal Emergency Services Inc 0000021524 175.30 Line Description: Arson Masks 0184566 11/21/14 P National Safety Compliance Inc 0000020714 237.80 Line Description: Random Drug & Alcohol Testing 0184567 11/21/14 P Newport Harbor Locksmith 0000003337 9.56 Line Description: Extra Keys 4 New CY SupvrOffc 0184568 11/21/14 P Niki Parker 0000002913 340.60 Line Description: Instructor Payment Fall 2014 0184569 11/21/14 P North American Youth Activities 0000022736 737.10 Line Description: Instructor Payment Fall 2014 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 14 SUMMARY CHECK REGISTER Run Date Nov 20,2014 Bank: CITY Run Time 3:19:43 PM Cycle: Payment Ref Date Status Remit To Remit ID Payment Amt 0184570 11/21/14 P OC Playball 0000020534 186.87 Line Description: Instructor Payment Fall 2014 0184571 11/21/14 P Office Max Incorporated 0000020710 2,078.95 Line Description: Office Supplies -Bldg Safety Office Supplies -CEO Office Supplies-Dev Svcs Admin Office Supplies -City Clerk Office Supplies -Fire Admin Office Supplies-RecYouthBsktbl Office Supplies-RecPlygrndProg Office Supplies-Rec Teen Frog Office Supplies-Rec PlygrndPrg Office Supplies-Rec Day Camp Office Supplies-Rec DRC Office Supplies -IT Office Supplies -HR 0184572 11/21/14 P Orange Coast College 0000003458 101.50 Line Description: Instructor Payment Fall 2014 0184573 11/21/14 P Orange County Conservation Corps 0000005510 6,864.00 Line Description: Labor for Planting Shrubs 0184574 11/21114 P Orange County Treasurer Tax Collector 0000003489 4,300.38 Line Description: Teletype Service -October 2014 AFIS for October 2014 0184575 11/21/14 P Orange County Vector Control District 0000021750 693.11 Line Description: Vector Control Svcs Fairvw Prk 0184576 11/21/14 P Par West Turf Services Inc 0000012220 126.20 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 1s SUMMARY CHECK REGISTER Run Date Nov 20,2014 Bank: CITY Run Time 3:19:43 PM C cle: Payment Ref Date Status Remit To Line Description: Yellow Rope Spools 0184577 11/21/14 P Parkhouse Tire Inc Line Description: For Warehouse AutomotiveRecycl 0184578 11/21/14 P Pat Hill Line Description: Instructor Payment Fall 2014 0184579 11/21/14 P Pest Options Inc Line Description: Herbicide App @ TW Sports Park 0184580 11/21/14 P Petty Cash Fund No. 1 Line Description: Reimbursements to Petty Cash CBIA Trng Conf-JH CBIA Trng Conf-JG CBIA Trng Conf-MJ CBIA Trng Conf-RS PREA Cert Tmg-JL Adv Gang Investigations -SL Adv Gang Investigations -EF Peer Adv Counseling Trng-SL CBIATrng Conf-MM 0184581 11/21/14 P Praxair Line Description: Small Tools 4 Fleet Srvcs 0184582 11/21/14 P ProCare Work Injury Center Line Description: Industrial Medical Clinic Sew Industrial Medical Clinic Sew Industrial Medical Clinic Sew Hep B Vaccines for Fire Industrial Medical Clinic Sew TB Testing for Fire Remit ID Payment Amt 0000003556 86.40 0000002532 282.75 0000021412 300.00 0000001834 3,350.11 0000003672 52.00 0000022662 823.95 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 16 SUMMARY CHECK REGISTER Run Date Nov 20,2014 Bank: CITY Run Time 3:19:43 PM Cycle: 'ayment Ref Date Status Remit To Line Description:. Industrial Medical Clinic Sew 0184583 11/21/14 P Quickstart Intelligence Line Description: I.T_ Training Class 0184584 11/21/14 P Rafael Cortes Line Description: 6/29/14 Property Damage Claim 0184585 11/21/14 P Rand Foster Line Description: Softball Umpire 11/10/14 0184586 11/21/14 P Red Wing Shoes Line Description: Safety Shoes 4 Bobby Vidana Safety Shoes 4 Carlos Avila 0184587 11/21/14 P Ricky Loya Line Description: Softball Umpire 11112-11/16114 0184588 11/21/14 P Ricoh USA Inc Line Description: CEO Copier Usage Oct 2014 0184589 11/21/14 P Robert G Patterson Line Description: Instructor Payment Fall 2014 0184590 11/21/14 P Robert L Dickson Jr Line Description: Planning Comm Mtg-Nov 2014 0184591 11/21/14 P Robert Newman Line Description: Basketball Referee 11/17/14 Remit ID 0000017501 0000023057 0000010791 0000003772 0000022490 0000007311 0000014499 0000003671 0000018053 Payment Amt 1,897.50 3,544.72 78.00 289.44 130.00 59.46 468.00 400.00 46.00 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 17 SUMMARY CHECK REGISTER Run Date Nov 20,2014 Bank: CITY Run Time 3:19:43 PM Cycle: Payment Ref Date Status Remit To 0184592 11/21/14 P Robertos Auto Trim Shop Line Description: Door Panel Repair- Unit #068 0184593 11/21/14 P Rock Star Music Studios Line Description: Instructor Payment Fall 2014 0184594 11/21/14 P Rodell R Fick Line Description: Hearing Offer Svcs Code Enf 0184595 11/21/14 P Roy Center Line Description: Instructor Payment Fall 2014 0184596 11/21/14 P Ryan Lee Line Description: Instructor Payment Fall 2014 0184597 11/21/14 P SC Fuels Line Description: Diesel Fuel for Fire Sta#2 Diesel Fuel for Fire Sta#5 0184598 11/21/14 P Safariland Line Description: Livescan Supplies 0184599 11/21/14 P Shannon Gustafson Line Description: Subpoena Dep Rfnd 001-00263808 . Subpoena Dep Rfnd 001-00263809 0184600 11/21/14 P SimplexGrinnell LP Line Description: Replaced Pull Station PD 2ndFl Remit ID 0000003837 0000015839 0000002425 0000002158 0000022993 0000013839 [�➢PUDI�bYfF GIr➢PIrY��l:1.Yt7 0000011336 Payment Amt 65.04 787.50 350.00 3,407.29 429.00 3,509.83 84.67 550.00 EPrOi7 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 18 SUMMARY CHECK REGISTER Run Date Nov 20,2014 Bank: CITY Run Time 3:19:43 PM C cle: Payment Ref Date Status Remit To 0184601 11/21/14 P Shescapes Inc Line Description: Planting Plans for Fire Sta#3 Planting Plans -Bear & Yukon 0184602 11/21/14 P Skyline Publishing Company Line Description: Subscription Rnwl for G Corum 0184603 11/21/14 P _ South Coast Emergency Vehicle Services Line Descnption: Pump Shift Solenoids -#515 Pump Shift Kit -9515 0184604 11/21/14 P Southern California Gas Company Line Description: Natural Gas Fuel -Oct 14 Natural Gas Fuel -Oct 14 0184605 11/21/14 P Sparkletts Line Description: Water Service for Civic Center Water Service for Fire 0184606 11/21/14 P Spok Inc Line Description: Emergency Responder Paging 0184607 11/21/14 P State of California Dept of Justice Line Description: Fingerprint Apps for Aug 2014 Fingerprint Apps for Oct 2014 Fingerprint Apps for Oct 2014 0184608 11/21/14 P Stencycle Inc Line Description: PD BiohazardDispsl Nov14-Jan15 Remit ID Payment Amt 0000022935 942.50 0000004041 195.00 0000003643 314.17 0000004092 196.16 0000015725 114.30 0000023059 127.82 0000001534 13,586.00 0000005564 239.01 Report ID: CGM2001 City of Costa Mesa Accounts Payable Page No. 19 SUMMARY CHECK REGISTER Run Date Nov 20,2014 Bank: CITY Run Time 3:19:43 PM C cle: Payment Ref Date Status Remit To 0184609 11/21/14 P Steve Clever Line Description: Softball Umpire 11/13/14 0184610 11/21/14 P Stradling Yocca Carlson & Rauth Line Description: Specific and Counsel Legal Ser Specific and Counsel Legal Ser Legal -Oversight Board Legal -General Specific and Counsel Legal Ser Specific and Counsel Legal Ser Legal -General Specific and Counsel Legal Ser 0184611 11/21/14 P Supply Technology Inc Line Description: Office Phone 4 Bldg Safety 0184612 11/21/14 P Susan Szanto Line Description: Instructor Payment Fall 2014 0184613 11/21/14 P Target Specialty Products Inc Line Description: Chemicals for Trees 0184614 11/21/14 P Tessco Line Description: Power Cords 0184615 11/21/14 P The Gateway Institute Line Description: Refund Rec Receipt#2001531.002 0184616 11/21/14 P The Home Depot Credit Services Line Description: Misc Purchases for Oct 2014 Remit ID Payment Amt 0000010800 78.00 0000004168 12,631.50 0000012571 72.37 0000016609 95.87 0000004218 811.67 0000004822 151.10 0000023061 600.00 0000002560 3,334.70 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 20 SUMMARY CHECK REGISTER Run Date Nov 20,2014 Bank: CITY Run Time 3:19:43 PM C cle: Payment Ref Date Status Remit To 0184617 11/21/14 P The Lighthouse Line Description: Strobe Lights LED Lights & Harness 0184618 11/21/14 P The UPS Store #0247 Line Description: Shipping Fees 0184619 11/21/14 P Theodore Robins Ford Line Description: Fuel Line Arm Assemblies for Unit#772 Bearing Assembly, Seal -#715 Lamp Assembly Coil Assembly,Spark Plugs -#318 Parts Returned for Unit#318 0184620 11/21/14 P Theodore Robins Ford Line Description: Body Repair/Paint for Unit#143 0184621 11/21/14 P Thomson Reuters Line Description: Clear Svcs Subscriptn Oct 2014 0184622 11/21/14 P Time Warner Cable Line Description: Equipment Fees 10/29-11/28/14 Internet Services 11/17-12116 Internet Services 11117-12/16 Equipment Fees 11/16-12/15/14 Internet Services 11/18-12/17 Internet Services 11/18-12/17 0184623 11/21/14 P Timothy W Sesler Line Description: Planning Comm Mtg-Nov 2014 Remit ID 0000002964 0000012655 0000004245 0000004245 0000022223 0000011202 0000021628 Payment Amt 616.73 26.94 1,126.06 264.94 OZ -11101 3,489.16 400.00 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 21 SUMMARY CHECK REGISTER Run Date Nov 20,2014 Bank: CITY Run Time 3:19:43 PM Cycle: AlAWY Payment Ref Date Status Remit To 0184624 11/21/14 P Trifytt Sports LLC Line Description: Instructor Payment Fall 2014 0184625 11/21/14 P Turnout Maintenance Company LLC Line Description: Turnout Clean & Repairs -5 Empl Turnout Clean & Repairs -5 Empl 0184626 11/21/14 P ValueOptions of California Inc Line Description: EAP Services for Nov 2014 0184627 11/21/14 P Verizon Wireless Line Description: Broadband Srvcs 9/24-10/23/14 PD Cell Phone Usage 9/16-10/15 0184628 11/21/14 P Vic Duong Line Description: Softball Umpire 11/10/14 0184629 11/21/14 P Village Nurseries Line Description: Plants for Golf Course Drive 0184630 11/21/14 P Vulcan Materials Company Line Description: Asphalt for Patching Potholes Asphalt for Patching Potholes Asphalt for Patching Potholes Asphalt for Patching Potholes 0184631 11/21/14 P Waterline Technologies Inc Line Description: Pool Chemicals for DRC Remit ID 0000019031 0000020182 0000020327 0000008717 0000011215 0000004425 0000007403 0000014520 Payment Amt 2,213-57 1,043.52 [YeUIK! 5,866.48 78.00 119.75 300.07 MINOR Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 22 SUMMARY CHECK REGISTER Run Date Nov 20,2014 Bank: CITY Run Time 3:19:43 PM Cycle: Payment Ref Date Status Remit To 0184632 11/21/14 P Waxie Sanitary Supply Line Description: For Warehouse Floor Stock For Warehouse Floor Stock For Warehouse Floor Stock 0184633 11/21/14 P Wayne Ritchie Line Description: Softball Umpire 11/17/14 0184634 11/21/14 P West Coast Dance Arts Line Description: Instructor Payment Fall 2014 0184635 11/21/14 P Williams Data Management Line Description: IT Data Storage for Oct 2014 0184636 11/21/14 P Young Rembrandts Line Description: Instructor Payment Fall 2014 0184637 11/21/14 P Zoll Medical Corporation Line Description: Paramedic Supplies End of Report Remit ID Payment Amt 0000004480 4,581.51 0000022963 78.00 0000021602 1,437.45 0000018803 390.50 0000018685 381.22 0000021290 129.38 TOTAL $947,517.38 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 1 SUMMARY CHECK REGISTER Run Date Nov 20,2014 Bank: CITY Run Time 3:57:03 PM C cle: APAY Payment Ref Date Status Remit To 0184638 11/21/14 P CalPERS Long -Term Care Program Line Description: Payroll Deduction Check 1424 0184639 11/21/14 P Carrie Beatteay Line Description: Payroll Deduction Check 1424 0184640 11/21/14 P Community Health Charities Line Description: Payroll Deduction Check 1424 0184641 11/21/14 P Robin Stafford Line Description: Payroll Deduction Check 1424 0184642 11/21/14 P State of California Line Description: Payroll Deduction Check 1424 0184643 11/21/14 P Tamm Williams Line Description: Payroll Deduction Check 1424 0184644 11/21/14 P Treasurer of Virginia Line Description: Payroll Deduction Check 1424 0184645 11/21/14 P United States Treasury Line Description: Payroll Deduction Check 1424 End of Report Remit ID 0000006287 0000023012 0000008015 0000021522 0000001546 0000002941 0000014648 Payment Amt 189A0 369.24 10.00 4,296.39 185.00 1,350.92 263.50 0000015556 85.38 TOTAL $6,749.83 Cl T Y COUNCIL A GENDA REPORT MEETING DATE: DECEMBER 2, 2014 ITEM NUMBER: SUBJECT: FINAL MAP FOR TRACT NO. 17658 LOCATED AT 2023, 2025, AND 2027 PLACENTIA AVENUE, COSTA MESA, CALIFORNIA DATE: NOVEMBER 14, 2014 FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR FOR FURTHER INFORMATION CONTACT: FARIBA FAZELI, CITY ENGINEER, AT 714-754-5335 RECOMMENDATION: Approve the Final Map for Tract No. 17658 and authorize signing of the Map by the City Clerk and the City Engineer. BACKGROUND: The Tentative Map for Tract No. 17658 and Conditions of Approval were approved by the Planning Commission on February 10, 2014 and the City Council on March 4, 2014. The Map consists of a subdivision for 30 three-story live/work units and six two-story residential units for condominium purposes on a 1.88 -acre lot. ANALYSIS: All Conditions of Approval imposed by the Planning Commission have been complied with and the Final Map is in substantial conformance with the Tentative Map approved by the Planning Commission and City Council. The Tract Map has been checked and found to be technically correct, and includes the dedication of Placentia Avenue for street and highway purposes, the ingress and egress easement for emergency and public security vehicle purposes, and the release and relinquishment of access rights to be accepted by the City. ALTERNATIVES CONSIDERED: No alternatives were considered. FISCAL REVIEW: All Tract Map filing fees have been paid. LEGAL REVIEW: There is no legal review required relative to this item. CONCLUSION: Staff recommends that the City Council approve the Final Map and authorize the City Clerk and the City Engineer to sign the Map. FARIBA FAZELI City Engineer ATTACHMENTS: 1 — Final Tract Ma 2 — Letter of Conditions DISTRIBUTION: Chief Executive Officer Assistant CEO ERNESTO MUNOZ Public Services Director City Attorney Development Services Director City Clerk Staff 2 UNOFFICIAL UNTIL APPROVED MINUTES OF THE REGULAR MEETING OF THE COSTA MESA CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY September 18, 2012 CALL TO ORDER The meeting was called to order by the Mayor at 5:00 p.m. in the Council Chambers at Costa Mesa City Hall, 77 Fair Drive, Costa Mesa, California. ROLL CALL Council Members Present: Mayor Pro Tem Righeimer, Council Member Leece, Council Member Mensinger, and Council Member Monahan Council Members Absent: Mayor Bever PUBLIC COMMENTS ON CLOSED SESSION ITEMS - None CLOSED SESSION The City Council recessed into closed session at 5:03 p.m. to consider the following items: 1. Conference with Thomas R. Hatch, Chief Executive Officer, and Labor Negotiator, Agency Negotiator regarding Employee Organizations: Costa Mesa City Employee Association (CMCEA), Costa Mesa Police Association (CMPA), Costa Mesa Police Management Association (CMPMA), and Costa Mesa Division Managers Association pursuant to Government Code Section 54957.6 2. Conference with legal counsel, regarding existing litigation: Acosta v. City of Costa Mesa, District Court for the Central District of California, Case No. SACV06-233DOC(MLGx), pursuant to Government Code Section 54956.9(a). The City Council reconvened at 6:06 p.m. CALL TO ORDER (00:00:12) PLEDGE OF ALLEGIANCE (00:00:25) — Mayor Pro Tem Righeimer MOMENT OF SOLEMN EXPRESSION — None ROLL CALL (00:00:45) Present: Mayor Bever, Mayor Pro Tem Righeimer, Council Member Leece, Council Member Mensinger, and Council Member Monahan Absent: None Officials Present: Chief Executive Officer Thomas R. Hatch, City Attorney Thomas Duarte, Assistant Chief Executive Officer Rick Francis, Economic and Development Services Director Peter Naghavi, Interim City Engineer Fariba Fazeli, and Interim City Clerk Brenda Green. Minutes — Regular Meeting — September 18, 2012 - Page 1 UNOFFICIAL UNTIL APPROVED CLOSED SESSION REPORT (00:00:57) The City Attorney stated that there was no reportable action. ANNOUNCEMENTS (00:01:00) "Costa Mesa Minute" was played featuring upcoming events and activities in the community. PRESENTATIONS — None PUBLIC COMMENTS (00:03:10) Anna Reagan, Costa Mesa, spoke regarding "Thank -a -Cop Day." (00:03:35) Joy Williams, Costa Mesa, spoke about police officers and the hiring of more officers. (00:04:08) Terry Shaw, Costa Mesa, announced an upcoming Costa Mesa Historical Society event. (00:06:12) Eleanor Egan, Costa Mesa, spoke regarding comments made by Council Member Mensinger at the City Council Meeting on September 4, 2012. (00:08:00) Robert Graham, Costa Mesa, commented on an article in the Daily Pilot; and spoke about the 19th Street extension. (00:11:03) Jay Humphrey, Costa Mesa, expressed support of recognition and awards for scholastic achievements; spoke on political signs, banners, and enforcement of policy. (00:14:47) Wendy Crandell, Costa Mesa, expressed concern of the 7-11 opening on Adams Avenue. (00:18:57) Robin Leffler, Costa Mesa, spoke about theft of political signs. (00:22:30) Tamar Goldmann, Costa Mesa, requested information regarding promoted employees, and spoke about political sign rules, and speech. (00:24:47) Jim Hurzeler, Costa Mesa, expressed opposition to the 7-11 on Adams Avenue. (00:28:36) Greg Thunell Costa Mesa, spoke regarding free speech, city staffing levels, Council strategies, contract costs, and attorney costs. (00:32:08) John Feeney, Costa Mesa, thanked Council and staff for efforts against the 1-405 Toll Roads and commented on a statement made in the Daily Pilot. (00:35:30) Sandra Genis, Costa Mesa, spoke on disaster preparedness; and inquired about the Emergency Response Function in the RFP. (00:37:06) Harold Weitzberg, Costa Mesa, spoke regarding out-of-town lobbyists being allowed additional time to speak. (00:39:29) Minutes — Regular Meeting — September 18, 2012 - Page 2 UNOFFICIAL UNTIL APPROVED Martin H. Millard, Costa Mesa, spoke about meeting decorum; and spoke in support of Council actions for improvements in the City. (00:41:25) COUNCIL MEMBER' REPORTS, COMMENTS, AND SUGGESTIONS Mayor Pro Tem Righeimer provided an update on the OCTA Toll Roads; thanked Mayor Bever and staff for their efforts; spoke about the 501h Anniversary of The Adobe at Blair Park; thanked the Segerstrom family for their support of the community; responded to public comments; spoke on the actions of the current Council, actions of previous Councils, the hiring of new police employees, and the actions of the Costa Mesa Police Association. (00:43:35) Council Member Leece acknowledged the Costa Mesa Historical Society for their efforts regarding the 50th Anniversary Celebration of The Adobe and the entrepreneurs and businesses at The Camp and The Lab; requested CEO Hatch to address the election rules, provide an update on the SRO Program, provide an update on the Disaster Plan, and the status of the Moment of Solemn Expression; requested an update to the City's website; spoke on disaster preparedness; and thanked staff for their OCTA efforts. (00:53:09) Council Member Mensinger requested a meeting with residents regarding the proposed 7-11 store on Adams; commended the Segerstrom family for the success of the Adobe event; spoke on the Woodbridge Invitational Track Meet; thanked staff for their assistance at the event and for the Olympian recognition event; and spoke about theft of political campaign signs. (00:59:13) Council Member Monahan — None (01:03:54) Mayor Bever spoke on OCTA recommendations and Costa Mesa's support of Alternative 2; comments made regarding the ABLE program; and the First Friday Road Show. (01:04:58) REPORT -CHIEF EXECUTIVE OFFICER (CEO) (01:08:13) CEO Hatch spoke about the Charter mailer; provided an update on the 1-405 project; spoke regarding the theft of political campaign signs; informed that an Elections Team was created to resolve election issues; thanked the Recreation Division for their efforts regarding sponsorship programs for recreational activities; announced an upcoming Successor Agency to the Redevelopment Agency Meeting; spoke about an update on the SRO Program and the disaster plan; commented on the Moment of Solemn Expression; and presented Council Member Wendy Leece with her 5 -year service pin. CONSENT CALENDAR (01:18:45) MOTION: Approve recommended actions for Consent Calendar Item Nos. 1 through 8 except for items 1, 3, 5, and 7 MOVED/SECOND: Mayor Bever/Mayor Pro Tem Righeimer The motion carried by the following roll call vote: Ayes: Mayor Bever, Mayor Pro Tem Righeimer, Council Member Leece, Council Member Mensinger, and Council Member Monahan Noes: None Absent: None The motion carried: 5-0 Minutes — Regular Meeting — September 18, 2012 - Page 3 UNOFFICIAL UNTIL APPROVED 2. MINUTES: Regular Adjourned Meeting/Study Session of June 14, 2011. ACTION: Approved 4. WARRANT RESOLUTION 2438: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, FUNDING CITY OPERATING EXPENSES FOR $677,898.19. ACTION: Approved 6. FINAL MAP FOR TRACT NO. 17192 LOCATED AT 2460 NEWPORT BOULEVARD FOR ONE LOT SUBDIVISION FOR A 14 -UNIT TWO-STORY COMMON INTEREST DEVELOPMENT (CONDOMINIUMS). ACTION: 1. City Council approved the Final Map for Tract No. 17192; and 2. Authorized signing of the Map by the City Clerk and the City Engineer. 8. AUTHORIZATION FOR PRINCIPAL PLANNER POSITION (a) BUDGET ADJUSTMENT NO. 13-007. ACTION: 1. City Council authorized new Principal Planner position; and 2. Approved Budget Adjustment 13-007. ITEMS REMOVED FROM THE CONSENT CALENDAR (01:19:12) 1. READING FOLDER (01:19:15) a. CLAIMS RECEIVED BY THE CITY CLERK: Sarajian Law Group on behalf of Jerome Espina; David P. Crandall on behalf of Ethel Petroske. b. REQUESTS FOR ALCOHOL BEVERAGE CONTROL LICENSES: 7 -Eleven, Inc. dba 7 - Eleven, 1548 Adams Avenue, Suite A; Shuck, LLC dba Shuck, 3313 Hyland Avenue, Suite Al; G1001 Inc. dba G Burgers, 615 West 19th Street. Discussion ensued regarding liquor licenses. Eleanor Egan, Costa Mesa, recommended that the Council communicate with the ABC regarding liquor licenses issued. (01:27:40) Robert Graham, Costa Mesa, inquired if the City could deal with this issue better if it were a Charter City. (01:28:13) Minutes — Regular Meeting — September 18, 2012 - Page 4 UNOFFICIAL UNTIL APPROVED Perry Valantine, Costa Mesa, spoke regarding the process of issuing and transferring liquor licenses. (01:28:34) Wendy Crandall, Costa Mesa, spoke on the number of liquor stores in the City, the types of liquor licenses, and protesting to the ABC. (01:30:31) Jim Hurzeler, Costa Mesa, spoke on the types of liquor licenses and in opposition to the proposed store and its hours. (01:32:40) Discussion ensued regarding transfer of liquor licenses, the hours of liquor sale, and the power of the City Council over liquor licenses. MOTION/SECOND: Council Member Monahan/Mayor Bever The motion carried by the following roll call vote: Ayes: Mayor Bever, Mayor Pro Tem Righeimer, Council Member Leece, Council Member Mensinger, and Council Member Monahan Noes: None Absent: None The motion carried: 5-0 ACTION: Received and filed 3. WARRANT RESOLUTION 2437: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS, INCLUDING PAYROLL REGISTER NO. 12-18 AND PAYROLL REGISTER NO. 12-17A AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, FUNDING PAYROLL NO. 12-18 FOR $2,098,411.65 AND PAYROLL NO. 12-17A FOR -$504.55, AND CITY OPERATING EXPENSES FOR $828,051.73, INCLUDING PAYROLL DEDUCTIONS. (01:37:40) Tamar Goldmann, Costa Mesa, spoke about payment to Jones and Mayer Law Firm. (01:38:00) MOTION/SECOND: Mayor Bever/Mayor Pro Tem Righeimer The motion carried by the following roll call vote: Ayes: Council Member Genis, Council Member Leece, Council Member Monahan, Mayor Pro Tem Mensinger, and Mayor Righeimer. Noes: None Absent: None The motion carried: 5-0 ACTION: Approved 5. ROADWAY MARKINGS AND TRAFFIC SIGN MAINTENANCE, CITY PROJECT NO. 12-09. (01:40:08) Eleanor Egan, Costa Mesa, spoke about public noticing of the item. (01:41:35) MOTION/SECOND: Council Member Monahan/Mayor Bever Minutes — Regular Meeting — September 18, 2012 - Page 5 UNOFFICIAL UNTIL APPROVED The motion carried unanimously. ACTION: 1. City Council rejected the bid received for Roadway Markings and Traffic Sign Maintenance from BC Traffic Specialist; and 2. Directed staff to re -advertise the Notice Inviting Bids for Roadway Markings and Traffic Sign Maintenance. 7. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, REVISING THE LIST OF DESIGNATED POSITIONS FOR THE CITY'S CONFLICT OF INTEREST CODE. (01:42:56) Perry Valantine, Costa Mesa, inquired about the location of specific officers on the list. (01:43:45) Ms. Green explained that the positions inquired are designated positions that the State requires to file. (01:44:25) MOTION/SECOND: Mayor Bever/Council Member Monahan The motion carried by the following roll call vote: Ayes: Mayor Bever, Mayor Pro Tem Righeimer, Council Member Leece, Council Member Mensinger, and Council Member Monahan Noes: None Absent: None The motion carried: 5-0 F_[" I[9P►lF City Council approved Resolution No. 12 -XX Entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, ADOPTING AMENDMENTS TO ITS CONFLICT OF INTEREST CODE." PUBLIC HEARINGS — None OLD BUSINESS — None NEW BUSINESS (01:46:12) 1. REQUEST TO CANCEL THE REGULAR CITY COUNCIL MEETING OF NOVEMBER 6, 2012. (01:46:25) MOTION/SECOND: Council Member Mensinger/Council Member Monahan The motion carried by the following roll call vote: Ayes: Mayor Bever, Mayor Pro Tem Righeimer, Council Member Leece, Council Member Mensinger, and Council Member Monahan Noes: None Absent: None The motion carried: 5-0 Minutes — Regular Meeting — September 18, 2012 - Page 6 UNOFFICIAL UNTIL APPROVED ACTION: City Council approved cancellation of the regular scheduled City Council Meeting of November 6, 2012. REPORT — CITY ATTORNEY — None (01:48:13) The Mayor adjourned the meeting at 7:55 p.m. MAYOR CITY CLERK Minutes — Regular Meeting — September 18, 2012 - Page 7 UNOFFICIAL UNTIL APPROVED MINUTES OF THE REGULAR MEETING OF THE COSTA MESA CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY October 2, 2012 CALL TO ORDER The meeting was called to order by the Mayor at 5:00 p.m. in the Council Chambers at Costa Mesa City Hall, 77 Fair Drive, Costa Mesa, California. ROLL CALL Council Members Present: Mayor Bever, Mayor Pro Tem Righeimer, Council Member Leece, Council Member Mensinger and Council Member Monahan Council Members Absent: None PUBLIC COMMENTS ON CLOSED SESSION ITEMS - None CLOSED SESSION The City Council recessed into closed session at 5:05 p.m. to consider the following items: 1. Conference with Thomas R. Hatch, Chief Executive Officer, and Labor Negotiator, Agency Negotiator regarding Employee Organizations: Costa Mesa City Employee Association (CMCEA), Costa Mesa Police Association (CMPA), Costa Mesa Police Management Association (CMPMA), and Costa Mesa Division Managers Association pursuant to Government Code Section 54957.6 2. Conference with legal counsel regarding existing litigation: Costa Mesa Employees Association v. City of Costa Mesa, a municipal corporation, et al., Orange County Superior Court Case No. 30-2011 00475281, pursuant to Government Code Section 54956.9(a). 3. Conference with legal counsel regarding anticipated litigation, significant exposure to litigation pursuant to Government Code Section 54956.9(b) for one case. The City Council reconvened at 6:00 p.m. CALL TO ORDER (00:00:02) PLEDGE OF ALLEGIANCE (00:00:15) — Council Member Wendy Leece MOMENT OF SOLEMN EXPRESSION (00:00:00) - None ROLL CALL (00:00:41) Present: Mayor Bever, Mayor Pro Tem Righeimer, Council Member Leece, Council Member Mensinger and Council Member Monahan. Absent: None Minutes — Regular Meeting — October 2, 2012 - Page 1 UNOFFICIAL UNTIL APPROVED Officials Present: Chief Executive Officer Thomas R. Hatch, City Attorney Thomas Duarte, Deputy City Attorney Chris Neumeyer, Assistant Chief Executive Officer Rick Francis, Economic and Development Services Director Peter Naghavi, Public Services Director Ernesto Munoz, and City Clerk Brenda Green. CLOSED SESSION REPORT (00:00:50) - None ANNOUNCEMENTS (00:00:55) "Costa Mesa Minute" was played featuring upcoming events and activities in the community. PRESENTATIONS (00:03:55) The 2012 Sister City High School Ambassadors to Wyndam, Australia, spoke about their experiences. (00:04:00) PUBLIC COMMENTS (00:12:00) Art Goddard, Costa Mesa, spoke about homeless issues. (00:12:15) Jay Humphrey, Costa Mesa, thanked staff for their efforts on the 1-405 improvement project; spoke on resident freeway impacts; and union control. (00:15:46) Perry Valantine, Costa Mesa, spoke on the City Charter. (00:17:37) Rich Reiser, Costa Mesa, expressed opposition to the Charter, and layoffs; and spoke on 19' Street graffiti. (00:20:24) Teresa Drain, Costa Mesa, spoke on the North Costa Mesa Neighborhood Meeting. (00:21:41) Beth Refakes, Costa Mesa, spoke on the reorganization of the Fire Department; and unattended belongings at Lion's Park. (00:22:59) John Hill, Costa Mesa, thanked CEO Hatch and Christine Cordon for help with the polling place at Balearic Center; and spoke on the removal of political signs. (00:24:55) Robin Leffler, Costa Mesa, spoke on the Charter; and the removal of political signs. (00:27:02) Tamar Goldmann, Costa Mesa, spoke on received Sample Ballot; and campaign material. (00:30:29) Martin H. Millard, Costa Mesa, spoke on campaign material; and Homeless Task Force. (00:32:40) Terry Koken, Costa Mesa, spoke on the Charter. (00:35:08) Kimberly Mims, Newport Beach, spoke on the Bully Warrior website; and thanked the City Council. (00:36:49) Sue Lester, Costa Mesa, spoke on Alert Costa Mesa, and Alert Orange County. (00:41:31) Minutes — Regular Meeting — October 2, 2012 - Page 2 UNOFFICIAL UNTIL APPROVED COUNCIL MEMBER' REPORTS, COMMENTS, AND SUGGESTIONS (00:43:55) Council Member Leece spoke on the Homeless Task Force; Fire Department restructuring; 19th Street safety; Orange County vector control; urban coyotes; campaign material; 1-405 Improvement Project; Chuck Jones Creativity Center; and Town Hall Meetings. (00:43:59) Council Member Monahan spoke on the removal of political signs and banners. (00:53:49) Mayor Bever spoke on the Orange County Transit Authority meeting; and the car show. (00:54:51) Mayor Pro Tem Righeimer spoke on political sign removal; and Outsourcing Summary Overview. (00:57:45) REPORT -CHIEF EXECUTIVE OFFICER (CEO) (01:01:54) CEO Hatch spoke on the Homeless Task Force; Historical Society fence; Neighborhood Task Force; political sign removal; Fire Department plan; coyote issue; and campaign material. (01:01:57) Mayor Bever spoke on nuisance businesses; business impacts on the community; political sign removal; Fire Department plan; and the coyote issue. (01:09:48) CONSENT CALENDAR (01:16:25) Council Member Monahan stated he would abstain from Item No. 5 due to conflict of interest. (01:16:29) MOTION: Approve recommended actions for Consent Calendar Item Nos. 1 through 5 except for Items 1 B and 5. MOVED/SECOND: Mayor Bever/Council Member Monahan The motion carried by the following roll call vote: Ayes: Mayor Bever, Mayor Pro Tem Righeimer, Council Member Leece, Council Member Mensinger and Council Member Monahan. Noes: None Absent: None The motion carried: 5-0 Written Communications 1. Reading Folder ACTION: Received and filed (a) Claims received by the City Clerk: Maria Peraza on behalf of minor child. Minutes — Regular Meeting — October 2, 2012 - Page 3 UNOFFICIAL UNTIL APPROVED Minutes 2. Regular Adjourned Meeting/Study Session of July 12, 2011; Special Meeting of December 6, 2011; Regular Meeting of June 19, 2012; and Special Meeting of July 10, 2012. ACTION: Approved Warrants 3. WARRANT RESOLUTION 2439: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS, INCLUDING PAYROLL REGISTER NO. 12-19 AND PAYROLL REGISTER NO. 12-18A AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, funding Payroll No. 12-19 for $2,026,037.68 and Payroll No. 12-18A for $6,446.73, and City operating expenses for $954,824.42, including payroll deductions. ACTION: Approved 4. WARRANT RESOLUTION 2440: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, funding City operating expenses for $416,396.15. ACTION: Approved ITEMS REMOVED FROM THE CONSENT CALENDAR (01:17:00) 1. Reading Folder (b) Notification Letters: Metro PCS California, LLC for Site Reference No. MLAX04190A. Discussion ensued between Council Member Leece and Mr. Munoz regarding the new guidelines of notification letters. (01:18:00) Mayor Pro Tem Righeimer stated this letter dealt with an existing issue, not a new one. (01:19:10) MOTION/SECOND: Council Member Monahan/Council Member Mensinger The motion carried by the following roll call vote: Ayes: Mayor Bever, Mayor Pro Tem Righeimer, Council Member Leece, Council Member Mensinger and Council Member Monahan. Noes: None Absent: None The motion carried: 5-0 ACTION: Received and filed Minutes — Regular Meeting — October 2, 2012 - Page 4 UNOFFICIAL UNTIL APPROVED Administrative Actions 5. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, AUTHORIZING APPLICATION FOR, AND ACCEPTANCE OF, A GRANT AWARD FROM THE CALIFORNIA OFFICE OF TRAFFIC SAFETY FOR THE "SELECTIVE TRAFFIC ENFORCEMENT PROGRAM." (01:20:00) Discussion ensued regarding the grant fund and description; DUI statistics; cell phone violations; Saturation Patrols and checkpoints; motorcycle safety; and grant program training. (01:21:49) Tamar Goldmann, Costa Mesa, thanked the Police Department for their hard work; and spoke in support of the grant. (01:37:55) Sue Lester, Costa Mesa, spoke in support of the grant. (01:40:05) Cindy Brenneman, Costa Mesa, spoke in support of the grant. (01:40:53) Kim Nims, Newport Beach, thanked the Police Department; suggested this be expanded to the school system; and spoke in support of the grant. (01:42:43) Discussion ensued regarding the ABC training available to establishments with liquor licenses. (01:45:52) Council Member Mensinger spoke in support of the program. (01:47:12) Discussion ensued regarding funding sources; opting out of a Federal Program; operational expenses; and spending from contingency funds. (01:48:06) Mayor Pro Tem Righeimer spoke in support of the program and allocating $160,000 toward overtime. (01:53:02) Per Council request, Chief Gazsi provided feedback regarding the program. (01:54:16) Discussion ensued regarding a local structure versus federal approach; equipment funding; and tax revenue funding versus borrowed money. (01:56:13) Mayer Bever expressed concern regarding the use of loans and the Federal Program. (01:58:52) Chief Gazsi suggested that funds be accepted for the current year, and estimate funding and revenues for the next fiscal year. (02:00:13) MOTION/SECOND: Mayor Bever/Council Member Leece The motion carried by the following roll call vote: Ayes: Mayor Bever, Mayor Pro Tem Righeimer, Council Member Mensinger, and Council Member Leece Noes: None Recuse: Council Member Monahan The motion carried 4-0: Minutes — Regular Meeting — October 2, 2012 - Page 5 UNOFFICIAL UNTIL APPROVED ACTION: Adopted resolution a. Budget Adjustment No. 13-006 in the amount of $160,000. ACTION: Approved SUCCESSOR AGENCY TO THE COSTA MESA REDEVELOPMENT AGENCY (02:04:00) - None PUBLIC HEARINGS (02:04:03) 1. PUBLIC HEARING: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, ORDERING THE VACATION OF A PORTION OF FULLERTON AVENUE RIGHT-OF-WAY AT 164 FLOWER STREET. (02:04:06) Mayor Bever requested to continue the public hearing. (02:04:08) Public Services Director Munoz advised Council to open public comment and then continue the item to the next meeting. (02:14:18) MOTION/SECOND: Mayor Bever/Council Member Mensinger The motion carried by the following roll call vote: Ayes: Mayor Bever, Mayor Pro Tem Righeimer, Council Member Leece, Council Member Mensinger and Council Member Monahan. Noes: None Absent: None The motion carried: 5-0 ACTION: Public Comment was opened and item continued to the meeting of October 16, 2012. OLD BUSINESS (02:04:53) - None NEW BUSINESS (02:04:54) 1. Street and Storm Drain Maintenance Services Request for Proposal. (02:04:55) Public Services Director Munoz presented the report. (02:05:04) Mayor Bever stated a good effort was made to streamline the division; spoke on City clean-up and costs; and spoke in support of the reorganization and savings. (02:13:05) Discussion ensued regarding maintenance capability. (02:14:41) Robin Leffler, Costa Mesa, spoke about heightened solar activity; and cleaning storm drains. (02:17:28) Jay Humphreys, Costa Mesa, complimented staff; spoke on bid return and layoff notices. (02:18:59) Minutes — Regular Meeting — October 2, 2012 - Page 6 UNOFFICIAL UNTIL APPROVED Mayor Pro Tem Mensinger complimented staff on the Outsourcing Summary Report. (02:20:27) MOTION/SECOND: Mayor Bever/ Council Member Leece The motion carried by the following roll call vote: Ayes: Mayor Bever, Mayor Pro Tem Righeimer, Council Member Leece, Council Member Mensinger and Council Member Monahan. Noes: None Absent: None The motion carried: 5-0 ACTION: Received and filed; authorized staff to rescind layoff notices for five positions REPORT — CITY ATTORNEY — None ADJOURNMENT — To Regular Meeting, October 16, 2012, 6:00 p.m. The Mayor adjourned the meeting at 8:23 p.m. MAYOR CITY CLERK Minutes — Regular Meeting — October 2, 2012 - Page 7 UNOFFICIAL UNTIL APPROVED MINUTES OF THE REGULAR ADJOURNED MEETING/STUDY SESSION AND SPECIAL JOINT STUDY SESSION WITH THE COSTA MESA HOUSING AUTHORITY DECEMBER 10, 2013 CALL TO ORDER The meeting was called to order by the Mayor at 4:30 p.m. in Conference Room 1A at Costa Mesa City Hall, 77 Fair Drive, Costa Mesa, California. ROLL CALL (00:00:24) Present: Mayor Righeimer, Mayor Pro Tem Mensinger, Council Member Leece, and Council Member Genis, Absent: Council Member Monahan Officials Present: Chief Executive Officer Thomas R. Hatch, City Attorney Thomas Duarte, Assistant CEO Rick Francis, Economic and Development Services Director Gary Armstrong, Public Services Director Ernesto Munoz, Senior Planner Minoo Ashabi, and City Clerk Brenda Green. Mayor Righeimer recused himself stating he was on the board of Mercy House. (00:00:45) PUBLIC COMMENT (00:01:24) Mayor Righeimer stated he was on the board of Mercy House and spoke regarding community support for the project. (00:01:43) Flo Martin, Costa Mesa, spoke on the weekly potluck picnic; armory shelter; and supports a facility for the Costa Mesa homeless. (00:02:28) Kathy Esfahani, member of the Costa Mesa Affordable Housing Coalition, supports the proposal for a facility for the homeless; and stated the coalition will work in support of this proposal. (00:03:52) Phil Eyskens, Pastor of the Lighthouse in Costa Mesa, supports the proposal for supportive housing project; spoke on volunteers providing services for the homeless; and shared homeless individual stories. (00:05:25) Linda Tang, Costa Mesa Affordable Housing Coalition, spoke in support of the supportive housing project; and working in partnership with the City. (00:07:39) Beth Refakes, Costa Mesa, supports the supportive housing project; expressed concern on community support based on property location; spoke on motel conversions; and homeless from other cities. (00:09:13) Becks Heyhoe, Costa Mesa, spoke in support of efforts to help the homeless; creation of housing units; and pledged community support. (00:11:38) Minutes — Special Joint Study Session Meeting — December 10, 2013 - Page 1 UNOFFICIAL UNTIL APPROVED Phil Morello, Costa Mesa, spoke on past services provided for the homeless; expressed concern on the property location on the Westside; and the negative impacts homeless have on a neighborhood. (00:14:32) REGULAR ITEM (00:16:12) 1. HOMELESS SUPPORTIVE HOUSING PROJECT: DEVELOPMENT MODEL OPTIONS Rick Francis, Assistant CEO, spoke on the Homeless Task Force and Homeless Supportive Housing; introduced Celeste Brady, Legal Counsel, Kathe Head from Keyser Marston, Larry Haynes, Executive Director of Mercy House, Ken Souder, representing Wakeland Development, and Muriel Ullman, Housing Consultant; and requested direction from Council to make this goal happen. (00:16:18) Larry Haynes, Executive Director of Mercy House, spoke regarding the citizens safety concerns; community impacts; network of services; and permanent supportive housing. (00:21:01) Kathe Head, Keyser Marston, gave a slide presentation on the 9 goals from the Homeless Task Force; spoke on Goal #6 Homeless Supportive Housing; spoke on funding issues; project scenarios; alternative options; and provided a financial analysis. (00:25:38) Mr. Francis spoke regarding the overview of potential sites: Lion's Park; Senior Center parking lot; community gardens; Dog Park; Civic Center Park; and requested Council's input. (00:53:03) City Council provided feedback regarding the priority recommendations and secondary recommendations. Priority Recommendations 1. Pursue the new construction of an "integrated" affordable housing project on property owned by the City of Costa Mesa (City). Approximately 50% of the units in the project would be rented to homeless residents and 50% of the units would be rented to very -low income households earning less than 50% of the Orange County median income; and 2. New construction of a supportive housing project that is rented exclusively to homeless residents. The project would be constructed on property owned by the City. Secondary Recommendations 1. Acquisition of an existing motel and converting it for the supportive housing project; and 2. Acquisition and rehabilitation of small apartment projects on scattered sites for rental to homeless tenants; and 3. The creation of a tenant based rental assistance program that provides rent subsidies for homeless tenants to be used at market -rate apartment projects. Minutes — Special Joint Study Session Meeting — December 10, 2013 - Page 2 UNOFFICIAL UNTIL APPROVED COUNCIL MEMBERS' REPORTS, COMMENTS, AND SUGGESTIONS (00:58:35) Discussion ensued between Council Member Leece and Ms. Head regarding the project operation; funding sources and operating reserves. (00:58:38) Mr. Souder, Wakeland Development, spoke on 55 year city land leases; operating subsidy; and corporate tax credits. (01:02:24) Discussion ensued between Mayor Pro Tem Mensinger and Mr. Souder regarding his previous projects. (01:03:50) Discussion ensued between Council Member Leece and Mr. Francis regarding site direction; timeline; and informing the community and neighborhood. (01:10:11) Discussion ensued between Mayor Pro Tem Mensinger and Mr. Francis regarding deadline and financial risks; and community outreach time frame. (01:12:35) Discussion ensued between Council Member Genis and Mr. Souder regarding resident services; homeless supportive services; site GPA and zoning; and site change. (01:18:49) Discussion ensued between Mayor Pro Tem Mensinger and Mr. Haynes regarding overflow and transitional housing; intake process; and creating boundaries. (01:23:11) Discussion ensued between Mayor Pro Tem Mensinger and CEO Hatch regarding the different options provided; smaller units throughout the community; decision needing to be made by the end of February 2014; and funding sources. (01:28:39) Discussion ensued between Council Member Leece and Mr. Haynes regarding length of permanent supportive housing; and mental health services regarding MAHA financing. (01:32:16) Discussion ensued between Council Member Leece and Mr. Francis regarding staff needed for this project; and the responsibilities of Mercy House and Wakeland. (01:34:45) Discussion ensued between Mayor Pro Tem Mensinger and Mr. Haynes regarding the role of the churches consortium in this process; CSUF Department of Social Work volunteers; future housing projects; and future costs. (01:36:14) Discussion ensued between Mayor Pro Tem Mensinger and Mr. Francis regarding the number of staff involved in this issue. (01:40:08) Council Member Leece stated she would like staff to bring this issue to the Council so they can decide what to do. (01:41:20) Discussion ensued between Council Members regarding the Civic Center Park as a site recommendation. (01:43:18) Discussion ensued between Mayor Pro Tem Mensinger and Mr. Haynes regarding the urgency of making a decision now, and site money available from other sources. (01:46:10) Minutes — Special Joint Study Session Meeting — December 10, 2013 - Page 3 UNOFFICIAL UNTIL APPROVED Discussion ensued between Council Member Genis and Mr. Haynes regarding the necessity to begin community outreach as soon as possible. (01:47:54) Mayor Pro Tem Mensinger stated this is a monumental decision; Civic Center site is the logical site; expressed concerns with transitional housing; spoke on motel options; and homeless housing. (01:49:26) Council Member Leece spoke on the mental health issue; and supportive housing; and would like to move forward and deal with any opposition from the community. (01:53:05) CEO Hatch spoke regarding moving forward with the project. (01:55:03) The Mayor Pro Tem Mensinger adjourned the meeting at 6:30 p.m. ATTEST: CITY CLERK Minutes — Special Joint Study Session Meeting — December 10, 2013 - Page 4 UNOFFICIAL UNTIL APPROVED MINUTES OF THE REGULAR MEETING OF THE COSTA MESA CITY COUNCIL, COSTA MESA HOUSING AUTHORITY, AND SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY November 20, 2012 CALL TO ORDER The meeting was called to order by the Mayor at 5:00 p.m. in the Council Chambers at Costa Mesa City Hall, 77 Fair Drive, Costa Mesa, California. ROLL CALL Council Members Present: Mayor Bever, Mayor Pro Tem Righeimer, Council Member Leece, Council Member Mensinger, and Council Member Monahan Council Members Absent: None PUBLIC COMMENTS ON CLOSED SESSION ITEMS - NONE JOINT CITY COUNCIL AND HOUSING AUTHORITY CLOSED SESSION The City Council recessed into closed session at 5:03 p.m. to consider the following item: 1. Conference with legal counsel regarding anticipated litigation, significant exposure to litigation pursuant to Government Code Section 54956.9(B) and whether or not to initiate litigation pursuant to Government Code Section 54956.9(C) for one potential case. The City Council reconvened at 6:00 p.m. CALL TO ORDER (00:00:05) PLEDGE OF ALLEGIANCE (00:00:18) — Mayor Eric R. Bever MOMENT OF SOLEMN EXPRESSION - NONE ROLL CALL (00:00:45) Present: Mayor Bever, Mayor Pro Tem Righeimer, Council Member Leece, Council Member Mensinger, and Council Member Monahan Absent: None Officials Present: Chief Executive Officer Thomas R. Hatch, Deputy City Attorney Christian Bettenhausen, Assistant Chief Executive Officer Rick Francis, Economic and Development Services Director Peter Naghavi, Public Services Director Ernesto Munoz, and Interim City Clerk Brenda Green. CLOSED SESSION REPORT - NONE Minutes — Joint City Council, Housing Authority, and Successor Agency to the Redevelopment Agency Meeting — November 20, 2012 - Page 1 UNOFFICIAL UNTIL APPROVED ANNOUNCEMENTS (00:01:05) "Costa Mesa Minute" was played featuring upcoming events and activities in the community. PRESENTATIONS (00:03:08) Norm Bour of Opis Network presented an award to the Wine Lab for the "Helping 100 Business for 100 Days" program. Cindy Brenneman presented awards to the recipients of the First Friday Road Show People's Choice Awards. PUBLIC COMMENTS (00:15:18) Rich Reiser, Costa Mesa, spoke about replacement of trees and broken meter boxes, and bicycle safety. (00:15:27) James Bridges, Costa Mesa, commented on recall efforts, congratulated the election winners, and requested a Study Session regarding the City Charter. (00:17:15) Cindy Brenneman, Costa Mesa, congratulated the election winners, and thanked the Costa Mesa Fire Department for assisting her. (00:19:42) Sue Lester, Costa Mesa, thanked the City Council candidates; and spoke about the Santa Letters program and the Costa Mesa American Legion. (00:21:37) Joy Williams, Costa Mesa, thanked all of the City volunteers and spoke about Paul Hill. (00:24:42) Greg Thunell, Costa Mesa, congratulated the candidates elected to the City Council and spoke about the elections. (00:26:28) Nick Berardino, Orange County Employees Association, congratulated the candidates elected to the City Council; and spoke about layoffs. (00:29:28) Robin Leffler, Costa Mesa, commented on the order of agenda items. (00:33:14) Kimberly Mimms, Costa Mesa, congratulated candidates elected to the City Council and spoke about bullying. (00:35:21) COUNCIL MEMBER' REPORTS, COMMENTS, AND SUGGESTIONS Mayor Bever spoke about the success of stopping the 1-405 toll roads and thanked everyone involved. (00:39:10) Mayor Pro Jim Righeimer expressed condolences for the families of Orville Amburgey and Paul Hill; thanked all the candidates who ran in the election; congratulated the candidates elected to the City Council; spoke about the Charter and on the rescinding of the layoff notices and outsourcing options. (00:41:37) Minutes — Joint City Council, Housing Authority, and Successor Agency to the Redevelopment Agency Meeting — November 20, 2012 - Page 2 UNOFFICIAL UNTIL APPROVED Council Member Leece requested to adjourn the meeting in honor of Orville Amburgey and Paul Hill; spoke about grants, the Neighborhood Improvement Task Force, the West Nile Virus, Military Banner Program, and the 1-405 toll roads; responded to public comments; and requested an update regarding Banning Ranch, negotiations with the Police Department, and the lawsuit with the employee association. (00:50:46) Council Member Stephen Mensinger thanked Mayor Bever for his efforts regarding the 1-405 Toll Roads; spoke about Orville Amburgey's life; requested to bring back the parade at the 601h Anniversary Event; spoke about rescinding the layoff notices. (01:00:38) REPORT -CHIEF EXECUTIVE OFFICER (CEO) (01:04:02) CEO Hatch announced the next First Friday Road Show will include a farewell to Mayor Bever and Peter Naghavi; spoke about a meeting regarding the homeless and drug issues at Lions Park, Black Friday, and the Economic and Development Services Director recruitment. Public Services Director Munoz provided an update on Banning Ranch. (01:07:55) CONSENT CALENDAR (01:09:18) MOTION: Approve recommended actions for Consent Calendar Item Nos. 1 through 13 except for Items 2, 6, 9, 12, 13 MOVED/SECOND: Council Member Leece/Mayor Pro Tem Righeimer The motion carried by the following roll call vote: Ayes: Mayor Bever, Mayor Pro Tem Righeimer, Council Member Leece, Council Member Mensinger, and Council Member Monahan Noes: None The motion carried: 5-0 1. READING FOLDER (a) Claims received by the City Clerk: Claims received by the City Clerk: Tom Balding; Law Offices of Frederick W. Werve on behalf of County of Orange; Enterprise Rent-A-Car; H. Gavin Long, Esq. on behalf of Michael Griffin; Sean F. Salamati, Esq. on behalf of Cristina Prada; Diego Sanchez. (b) Requests for Alcohol Beverage Control licenses: Masahito Mizobe, 562 West 19th Street; Pit Fire Costa Mesa, LLC dba Pit Fire Artisan Pizza, 353 East 17th Street; Burrissimo, LLC dba Burrissimo, 1534 Adams Avenue, Suite D; Yard House Triangle Square LLC dba Yard House Restaurant, 1875 Newport Boulevard, Suite A219; Golden Frontier, Inc. dba Orchid Persian Cuisine, 3033 Bristol Street, Suite D; SR Entertainment Inc. dba Vice Ice Bar, 580 Anton Boulevard, Suite A101. ACTION: Received and filed. Minutes — Joint City Council, Housing Authority, and Successor Agency to the Redevelopment Agency Meeting — November 20, 2012 - Page 3 UNOFFICIAL UNTIL APPROVED 3. WARRANT RESOLUTION 2443: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS, INCLUDING PAYROLL REGISTER NO. 12-21 AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, funding Payroll No. 12-21 for $2,046,388.93, and City operating expenses for $1,023,804.74, including payroll deductions. ACTION: Approved. 4. WARRANT RESOLUTION 2444: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, funding City operating expenses for $671,944.56. ACTION: Approved. 5. WARRANT RESOLUTION 2445: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS, INCLUDING PAYROLL REGISTER NO. 12-22 AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, funding Payroll No. 12-22 for $2,018,389.31, and City operating expenses for $897,384.35, including payroll deductions. ACTION: Approved. 7. WARRANT RESOLUTION 2447: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS, INCLUDING PAYROLL REGISTER NO. 12-23 AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, funding Payroll No. 12-23 for $2,019,731.46, and City operating expenses for $380,668.97, including payroll deductions. ACTION: Approved. 8. SOLE SOURCE PURCHASE AGREEMENT WITH VULCAN MATERIALS COMPANY FOR THE PURCHASE OF PLANT MIX ASPHALT FOR A TERM OF ONE YEAR IN AN AMOUNT NOT TO EXCEED $75,000. ACTION: City Council approved the Sole Source Purchase Agreement with Vulcan Materials Company for the purchase of Plant Mix Asphalt for a term of one year in an amount not to exceed $75,000. 10. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, AUTHORIZING RECORDS DESTRUCTION FOR THE PURCHASING, ACCOUNTING, AND TREASURY DIVISIONS OF THE FINANCE DEPARTMENT OF THE CITY OF COSTA MESA, PURSUANT TO ORDINANCE NO. 75-60. Minutes — Joint City Council, Housing Authority, and Successor Agency to the Redevelopment Agency Meeting — November 20, 2012 - Page 4 UNOFFICIAL UNTIL APPROVED ACTION: City Council adopted a Resolution of the City Council of Costa Mesa, California, authorizing records destruction for the Purchasing, Accounting, and Treasury divisions of the Finance Department of the City of Costa Mesa, pursuant to Ordinance No. 75-60. 11. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, APPROVING THE SUBMITTAL OF IMPROVEMENT PROJECTS TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR FUNDING UNDER THE COMPREHENSIVE TRANSPORTATION PROGRAM, REGIONAL CAPACITY PROGRAM PROJECT O, AND REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM, PROJECT P. ACTION: City Council adopted a Resolution of the City Council of the City of Costa Mesa, California, approving the submittal of improvement projects to the Orange County Transportation Authority for funding under the Comprehensive Transportation Program, Regional Capacity Program Project O, and Regional Traffic Signal Synchronization Project, Project P. ITEMS REMOVED FROM THE CONSENT CALENDAR (01:09:51) 2. MINUTES: REGULAR MEETING OF AUGUST 17, 2010; SPECIAL JOINT MEETING OF THE CITY COUNCIL AND ORANGE COUNTY FAIRGROUNDS AUTHORITY OF AUGUST 24, 2010; SPECIAL MEETING OF NOVEMBER 15, 2011; REGULAR MEETING OF JANUARY 17, 2012; REGULAR MEETING OF AUGUST 21, 2012; REGULAR MEETING OF SEPTEMBER 4, 2012; AND SPECIAL JOINT CLOSED SESSION MEETING OF SEPTEMBER 4, 2012. (01:10:00) Mayor Bever spoke regarding the Regular Meeting Minutes of August 17, 2010. (01:12:07) MOTION: Approve all minutes except the Regular Meeting Minutes of August 17, 2010. MOTION/SECOND: Mayor Bever/Council Member Leece The motion carried by the following roll call vote: Ayes: Mayor Bever, Mayor Pro Tem Righeimer, Council Member Leece, Council Member Mensinger, and Council Member Monahan Noes: None The motion carried: 5-0 ACTION: Approved all minutes except the Regular Meeting Minutes of August 17, 2010. Minutes — Joint City Council, Housing Authority, and Successor Agency to the Redevelopment Agency Meeting — November 20, 2012 - Page 5 UNOFFICIAL UNTIL APPROVED 6. WARRANT RESOLUTION 2446: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, funding City operating expenses for $1,348,340.70. (01:12:45) Discussion ensued regarding the funding for the video surveillance at Costa Mesa Country Club. MOTION/SECOND: Council Member Leece/Council Member Mensinger The motion carried by the following roll call vote: Ayes: Mayor Bever, Mayor Pro Tem Righeimer, Council Member Leece, Council Member Mensinger, and Council Member Monahan Noes: None The motion carried: 5-0 ACTION: Approved. 9. PROFESSIONAL SERVICES AGREEMENT WITH DAVID VOLZ DESIGN FOR ENGINEERING SERVICES FOR MASTER PLANNED IMPROVEMENTS ON THE WESTSIDE IN AN AMOUNT NOT TO EXCEED $112,182. (01:15:56) Council Member Leece requested the item be delayed until the Police Department is fully staffed. Discussion ensued regarding funding for the project. (01:17:10) Martin H. Millard, Costa Mesa, spoke in support of the item. (01:17:35) Rich Reiser, Costa Mesa, commented on transportation on 19t" Street. (01:20:00) Speaker, Costa Mesa, spoke on streetscape, the pedestrian community, and funding for improvements on the Westside of Costa Mesa. (01:21:05) Kimberly Mimms, Costa Mesa, referred to comments made by a previous speaker. (01:24:40) Mayor Pro Tem Righeimer spoke in support of the item. (01:25:10) Council Member Leece expressed opposition of the item at the current time. (01:26:25) Mayor Bever spoke on crime in Costa Mesa. (01:28:43) Council Member Mensinger expressed support of the item. (01:29:23) Council Member Monahan expressed support of the item. (01:30:30) Minutes — Joint City Council, Housing Authority, and Successor Agency to the Redevelopment Agency Meeting — November 20, 2012 - Page 6 UNOFFICIAL UNTIL APPROVED MOTION/SECOND: Council Member Monahan/Council Member Mensinger The motion carried by the following roll call vote: Ayes: Mayor Bever, Mayor Pro Tem Righeimer, Council Member Monahan, Council Member Mensinger Noes: Council Member Leece The motion carried 4-1. ACTION: City Council awarded a Professional Services Agreement to David Volz Design for engineering services for master planned improvements on the Westside in an amount not to exceed $112,182; and authorized the Mayor and Interim City Clerk to sign and execute the agreement. 12. AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH MANAGEMENT PARTNERS FOR INTERIM MANAGEMENT ASSISTANCE IN AN AMOUNT NOT TO EXCEED $37,000. (01:31:10) CEO Hatch presented the report. (01:31:35) MOTION/SECOND: Council Member Monahan/Council Member Mensinger The motion carried by the following roll call vote: Ayes: Mayor Bever, Mayor Pro Tem Righeimer, Council Member Leece, Council Member Mensinger, and Council Member Monahan Noes: None The motion carried: 5-0 ACTION: City Council approved the amendment to the Professional Services Agreement with Management Partners for interim management assistance in an amount not to exceed $37,000; and authorized the Mayor and Interim City Clerk to sign and execute the amendment. 13. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, ADOPTING THE 2012-2013 STATEMENT OF INVESTMENT POLICY, AND DESIGNATE THE FINANCE DIRECTOR TO ACT AS CITY TREASURER TO INVEST AND REINVEST IDLE MONEYS OF THE CITY OF COSTA MESA IN ACCORDANCE WITH THE ADOPTED 2012-13 STATEMENT OF INVESTMENT POLICY. (01:34:38) Discussion ensued regarding the Investment Oversight Committee term expiration dates and membership options. Minutes — Joint City Council, Housing Authority, and Successor Agency to the Redevelopment Agency Meeting — November 20, 2012 - Page 7 UNOFFICIAL UNTIL APPROVED MOTION/SECOND: Council Member Leece/Mayor Pro Tem Righeimer The motion carried by the following roll call vote: Ayes: Mayor Bever, Mayor Pro Tem Righeimer, Council Member Leece, Council Member Mensinger, and Council Member Monahan Noes: None The motion carried: 5-0 ACTION: City Council adopted a Resolution of the City Council of the City of Costa Mesa, California, adopting the 2012-2013 Statement of Investment Policy, and designated the Finance Director to act as City Treasurer to invest and reinvest idle monies of the City of Costa Mesa in accordance with the adopted 2012-2013 Statement of Investment Policy. SUCCESSOR AGENCY TO THE COSTA MESA REDEVELOPMENT AGENCY New Business (01:38:00) A RESOLUTION OF THE SUCCESSOR AGENCY TO THE COSTA MESA REDEVELOPMENT AGENCY, COSTA MESA, CALIFORNIA, ADOPTING THE 2012- 2013 STATEMENT OF INVESTMENT POLICY, AND DESIGNATE THE FINANCE DIRECTOR TO ACT AS AGENCY TREASURER TO INVEST AND REINVEST IDLE MONEYS OF THE SUCCESSOR AGENCY TO THE COSTA MESA REDEVELOPMENT AGENCY IN ACCORDANCE WITH THE ADOPTED 2012-13 STATEMENT OF INVESTMENT POLICY. (01:38:07) MOTION/SECOND: Council Member Monahan/Council Member Mensinger The motion carried by the following roll call vote: Ayes: Mayor Bever, Mayor Pro Tem Righeimer, Council Member Leece, Council Member Mensinger, and Council Member Monahan Noes: None The motion carried: 5-0 ACTION: City Council and Successor Agency to the Redevelopment Agency adopted a Resolution of the Successor Agency to the Costa Mesa Redevelopment Agency, Costa Mesa, California, adopting the 2012-2013 Statement of Investment Policy, and designated the Finance Director to act as Agency Treasurer to invest and reinvest idle monies of the Successor Agency to the Redevelopment Agency in accordance with the adopted 2012-2013 Statement of Investment Policy. END OF SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AGENDA Minutes — Joint City Council, Housing Authority, and Successor Agency to the Redevelopment Agency Meeting — November 20, 2012 - Page 8 UNOFFICIAL UNTIL APPROVED PUBLIC HEARINGS — (01:39:55) 1. ANNUAL REVIEW OF THE CITYWIDE TRAFFIC IMPACT FEE PROGRAM (01:39:58) (a) A RESOLUTION OF THE CITY OF COSTA MESA, CALIFORNIA, CONTINUING THE CITYWIDE TRAFFIC IMPACT FEE FOR NEW DEVELOPMENT IN THE CITY OF COSTA MESA AND THE RELATED ANNUAL REVIEW OF THE CITYWIDE TRAFFIC IMPACT FEE PROGRAM AND CAPITAL IMPROVEMENT PLAN FOR TRANSPORTATION IMPROVEMENTS, approving the recommendations by staff and the Traffic Impact Fee Ad Hoc Committee to continue the current traffic impact fee of $181 per Average Daily Trip (ADT), continue the incentive program for new developments by assessing traffic impact fees on an incremental basis for the first 100 trips, and approve the annual accounting of the Citywide Traffic Impact Fee Program. Public Services Director Munoz made the presentation. (01:40:02) Discussion ensued regarding the review of the General Plan and community involvement. (01:42:52) MOTION/SECOND: Council Member Monahan/Council Member Leece The motion carried by the following roll call vote: Ayes: Mayor Bever, Mayor Pro Tem Righeimer, Council Member Leece, Council Member Mensinger, and Council Member Monahan Noes: None The motion carried: 5-0 ACTION: City Council adopted the Resolution to approve the recommendations by the Traffic Impact Fee Ad Hoc Committee and staff as follows: 1. Continue the current traffic impact fee of $181 per Average Daily Trip (ADT); and 2. Continue the incentive program for new developments by assessing traffic impact fees on an incremental basis for the first 100 trips; and 3. Approve the annual accounting of the Citywide Traffic Impact Fee Program. OLD BUSINESS (01:45:03) 1. From the meeting of October 16, 2012: AMENDMENT TO THE CONTRACT BETWEEN CALPERS AND THE CITY OF COSTA MESA TO INCLUDE PROVISIONS PURSUANT TO GOVERNMENT CODE SECTION 20475 IMPLEMENTING THE 2%@50 RETIREMENT FORMULA FOR FIRE SAFETY EMPLOYEES, AND ADOPTION OF RESOLUTIONS DOCUMENTING EMPLOYER PAID MEMBER CONTRIBUTIONS. Principal Human Resources Analyst Ryan Thomas presented the report. (01:45:35) Discussion ensued regarding clarification of the employer contribution. (01:46:45) Minutes — Joint City Council, Housing Authority, and Successor Agency to the Redevelopment Agency Meeting — November 20, 2012 - Page 9 UNOFFICIAL UNTIL APPROVED (a) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY OF COSTA MESA AND BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM TO IMPLEMENT THE 2%@50 RETIREMENT FORMULA FOR SAFETY FIRE EMPLOYEES UNDER GOVERNMENT CODE SECTON 20475. MOTION/SECOND: Council Member Mensinger/Council Member Leece The motion carried by the following roll call vote: Ayes: Mayor Bever, Mayor Pro Tem Righeimer, Council Member Leece, Council Member Mensinger, and Council Member Monahan Noes: None The motion carried: 5-0 ACTION: City Council read Ordinance 12-8 by title only; adopted Ordinance No. 12-8 which authorizes the amendment to the California Public Employee's Retirement System (CaIPERS) contract to implement 2%@50 retirement formula for Safety Fire employees under Government Code Section 20475. (b) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, FOR PAYING AND REPORTING THE VALUE OF EMPLOYER PAID MEMBER CONTRIBUTION ("EPMC") RELATING TO COSTA MESA FIREFIGHTERS ASSOCIATION ("CMFA") AND COSTA MESA FIRE MANAGEMENT ASSOCIATION ("CMFMA") EMPLOYEES. MOTION/SECOND: Council Member Mensinger/Council Member Leece The motion carried by the following roll call vote: Ayes: Mayor Bever, Mayor Pro Tem Righeimer, Council Member Leece, Council Member Mensinger, and Council Member Monahan Noes: None The motion carried: 5-0 ACTION: City Council adopted a Resolution of the City Council of the City of Costa Mesa, California, for paying and reporting the value of employer paid member contribution ("EPMC") relating to Costa Mesa Firefighters Association ("CMFA") and Costa Mesa Fire Management Association ("CMFMA") employees. Minutes — Joint City Council, Housing Authority, and Successor Agency to the Redevelopment Agency Meeting — November 20, 2012 - Page 10 UNOFFICIAL UNTIL APPROVED (c) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, FOR PAYING AND REPORTING THE VALUE OF EMPLOYER PAID MEMBER CONTRIBUTION ("EPMC") RELATED TO COSTA MESA CITY EMPLOYEES ASSOCIATION ("CMCEA") AND NON -REPRESENTED CONFIDENTIAL EMPLOYEES. MOTION/SECOND: Council Member Mensinger/Council Member Leece The motion carried by the following roll call vote: Ayes: Mayor Bever, Mayor Pro Tem Righeimer, Council Member Leece, Council Member Mensinger, and Council Member Monahan Noes: None The motion carried: 5-0 ACTION: City Council adopted a Resolution of the City Council of the City of Costa Mesa, California, for paying and reporting the value of employer paid member contribution ("EPMC") related to Costa Mesa City Employees Association ("CMCEA") and non - represented confidential employees. NEW BUSINESS (01:49:30) 1. SR -55 GATEWAY IMPROVEMENT PROJECT MONUMENT SIGN DESIGN (01:49:42) Public Services Director Munoz and Transportation Manager Raja Sethuraman presented the report. (01:49:48) Beth Refakes, Costa Mesa, expressed support and commented on the color design. (01:53:02) Discussion ensued regarding lighting of the monument. (01:54:25) MOTION/SECOND: Mayor Bever/Council Member Mensinger The motion carried by the following roll call vote: Ayes: Mayor Bever, Mayor Pro Tem Righeimer, Council Member Leece, Council Member Mensinger, and Council Member Monahan Noes: None The motion carried: 5-0 ACTION: City Council approved the Monument Sign Design for the SR -55 Downtown Gateway Project. Minutes — Joint City Council, Housing Authority, and Successor Agency to the Redevelopment Agency Meeting — November 20, 2012 - Page 11 UNOFFICIAL UNTIL APPROVED 2. COSTA MESA 60TH ANNIVERSARY PLANNING COMMITTEE (01:56:10) Staff report provided by CEO Hatch and Dan Joyce, Community Affairs Manager. (01:56:20) Discussion ensued regarding the Brown Act, participating groups, and the inclusion of the parade. (02:00:20) Beth Refakes, Costa Mesa, requested to include the Military Affairs Committee. (02:05:59) Council Member Leece requested to add the Military Affairs Committee. (02:07:58) Robin Leffler, Costa Mesa, suggested adding community organizations. (02:08:58) MOTION/SECOND: Mayor Pro Tem Righeimer/Council Member Mensinger Motion: To proceed with the 60tH Anniversary Celebration; the creation of the 60th Anniversary Committee with the addition of a representative from each of the following groups: South Coast Plaza, The Arts Center, The Lions Club, Kiwanis, the Libraries, Costa Mesa United, the Military Affairs Team, and the two Band Boosters. The motion carried by the following roll call vote: Ayes: Mayor Bever, Mayor Pro Tem Righeimer, Council Member Leece, Council Member Mensinger, and Council Member Monahan Noes: None The motion carried: 5-0 ACTION: City Council provided direction on the formation of a Costa Mesa 60th Anniversary Committee; and authorized staff to solicit applications for 5 City Council appointed representatives to the 60th Anniversary Committee and community groups. REPORT — CITY ATTORNEY (02:13:10) Deputy City Attorney Bettenhausen commented on the City of Alhambra vs. the County of Los Angeles Supreme Court Case regarding property tax. The Mayor adjourned the meeting at 8:14 p.m. MAYOR CITY CLERK Minutes — Joint City Council, Housing Authority, and Successor Agency to the Redevelopment Agency Meeting — November 20, 2012 - Page 12 Cl T Y COUNCIL A GENDA REPORT MEETING DATE: DECEMBER 2, 2014 ITEM NUMBER: SUBJECT: ACCEPT HARBOR BOULEVARD BEAUTIFICATION PROJECT NO. 13-05, FEDERAL PROJECT NO. RPSTPLE-5312(083) DATE: NOVEMBER 20, 2014 FROM: PUBLIC SERVICES DEPARTMENT/ ENGINEERING DIVISION PRESENTATION ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR BY: FOR FURTHER INFORMATION CONTACT: FARIBA FAZELI, CITY ENGINEER, (714) 754-5335 RECOMMENDATION 1. Accept the work performed by Jeff Tracy, Inc., DBA Land Forms Construction, and authorize the City Clerk to file the Notice of Completion. 2. Release the Labor and Materials Bond seven (7) months after the filing date; release the Faithful Performance Bond six (6) months after the filing date; and release the retention monies 35 days after the Notice of Completion filing date. BACKGROUND The Federal Transportation Enhancement Program (TE) provides federal funding for transportation -related construction projects. The program is administered by Caltrans on behalf of the Federal Highway Administration (FHWA). On September 27, 2010, the Public Services Department captured a $500,000 grant for the Beautification of Harbor Boulevard between Adams Avenue and MacArthur Boulevard. The scope of work under this contract consisted of constructing landscape buffers between the street curb and the sidewalks with drought tolerant landscaping, state-of-the-art irrigation, and the planting of mature palm trees to create a more comfortable pedestrian atmosphere. The existing high water use turf in the medians has been removed and replaced with drought tolerant landscaping. Similar landscaping was installed in the parkway buffer areas. A total of 115 palm trees and 13 decorative trees have been planted along this stretch of Harbor Boulevard. The existing monument sign on Harbor Boulevard south of MacArthur Boulevard has been replaced with a new monument sign and the electrical conduits for the future uplighting of the palm trees were installed with this project as well. The scope of work also included other work needed to complete the project in accordance with the contract documents. Before e After ANALYSIS The City Clerk received and opened three (3) bids for this project on November 13, 2013. Jeff Tracy, Inc., DBA Land Form Construction, was the apparent low bidder with a base bid proposal of $569,309.95 and an additive alternate bid item of $3,500.00 for the replacement of a damaged catch basin deck near Gisler Avenue. The City Council awarded Land Forms Construction a contract on December 3, 2013. To date, approved change orders have totaled $55,975.48 or 9.77% of the original contract amount. A summary of costs is as follows: Original Contract Cost $572,809.95 Change Orders #1-5 $ 55,975.48 Total Contract Cost $628,785.43 As of this date there are no Stop Notices filed against the monies due to Land Forms Construction. ALTERNATIVES CONSIDERED There were no alternatives considered for this item. FISCAL REVIEW This project was funded by a TE grant in the amount of $500,000, Capital Improvement Funds, and City Gas Tax Revenues. LEGAL REVIEW There is no legal review required for this item. CONCLUSION The Harbor Boulevard Beautification Project, Federal Project No. RPSTPLE-5312(083), and City Project No. 13-05 has been completed. It is recommended that the City Council authorize staff to file the Notice of Completion; release the remaining retention monies 35 days after the Notice of Completion filing date; and release the bonds accordingly. K ERNESTO MUNOZ FARIBA FAZELI Public Services Director City Engineer Distribution: Chief Executive Officer Assistant Chief Executive Officer City Attorney City Clerk Staff Cl T Y COUNCIL A GENDA REPORT MEETING DATE: DECEMBER 2, 2014 ITEM NUMBER: SUBJECT: AWARD CDBG PROJECT: REHABILITATION OF ARNOLD AVENUE, BEACH STREET, COVE STREET, ROSS STREET, SEAL STREET, AND SURF STREET, CITY PROJECT NO. 14-11 DATE: NOVEMBER 20, 2014 FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION PRESENTATION ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR BY: FOR FURTHER INFORMATION CONTACT: FARIBA FAZELI, CITY ENGINEER, (714) 754-5335 RECOMMENDATION: 1. Adopt plans, specifications, and working details for the Rehabilitation of Arnold Avenue, Beach Street, Cove Street, Ross Street, Seal Street, and Surf Street, City Project No. 14-11. 2. Award a construction contract to Copp Contracting, Inc., P.O. Box 457 Buena Park, California 90621-0457, in the amount of $450,002.50. 3. Authorize the Mayor and the City Clerk to execute the Public Works Agreement. BACKGROUND: Based on staff's observations and recommendations from the City's Pavement Management System, Arnold Avenue (Cove Street to Beach Street); Beach Street (Arnold Avenue to Meyer Place); Cove Street (Arnold Avenue to Meyer Place); Ross Street (Arnold Ave to Meyer Place); Seal Street (Arnold Avenue to Meyer Place); and Surf Street (Arnold Avenue to Meyer Place) are in need of pavement rehabilitation. All of the aforementioned streets are within a low to moderate income residential area, which is eligible for Community Development Block Grant federal funding. The Location Map is included as Attachment "1". ANALYSIS: The pavement rehabilitation process for Arnold Avenue, Beach Street, Cove Street, Ross Street, Seal Street, and Surf Street consists of the removal and reconstruction of damaged curb and gutters, driveways, and sidewalks, followed by the milling of the damaged existing roadway surface, the placement of a new asphalt concrete overlay, and other incidental work needed to complete the project in accordance with the contract documents. The City Clerk received and opened four (4) bids for this project on October 27, 2014. Copp Contracting, Inc., was the apparent low bidder with a base bid proposal of $450,002.50. The Engineer's estimate was $453,814.00; the average of the four (4) bids received amounted to $513,883.55. An analysis of the bids indicates that the apparent low bidder, Copp Contracting Inc., submitted a bid proposal that is less than 1% lower than the Engineer's estimate. The Bid Abstract is included as Attachment "2". The license and references of Copp Contracting, Inc., have been checked and staff has found them to be in good standing. Copp Contracting Inc. is currently under contract with the City to construct Project 14-03 Wallace Avenue Improvements from West 191" Street to Hamilton Street. ALTERNATIVES CONSIDERED: The alternative to this Council action would be to reject all of the bids and rebid the project. If the bids are rejected, the City would need to cancel this project. Staff believes that readvertising and rebidding the project will not result in lower bids. FISCAL REVIEW: In Fiscal Year 2014-2015, City Council allocated $549,500.00 CDBG Funds towards the rehabilitation of Arnold Avenue, Beach Street, Cove Street, Ross Street, Seal Street, and Surf Street. LEGAL REVIEW: Copp Contracting, Inc. is in the process of furnishing the necessary bonds and insurance. Upon approval by the City Attorney's Office and award of contract, and subsequent execution of the contract, a "Notice to Proceed" will be issued. CONCLUSION: The City has received bids for the Rehabilitation of Arnold Avenue, Beach Street, Cove Street, Ross Street, Seal Street, and Surf Street, City Project No. 14-11. Staff has evaluated all of the bids and recommends that the City Council adopt the plans, specifications, and working details for said project and award a contract to the apparent low bidder, Copp Contracting, Inc., in the amount of $450,002.50; and authorize the Mayor and the City Clerk to execute the Public Works Agreement. ERNESTO MUNOZ FARIBA FAZELI Public Services Director City Engineer ATTACHMENTS: 1 — Location Map 2— Bid Abstract DISTRIBUTION: Chief Executive Officer Assistant Chief Executive Officer City Attorney City Clerk Staff File 0 Cl T Y COUNCIL A GENDA REPORT MEETING DATE: DECEMBER 2, 2014 ITEM NUMBER: SUBJECT: MEASURE M2 EXPENDITURE REPORT DATE: NOVEMBER 14, 2014 FROM: PUBLIC SERVICES DEPARTMENT AND FINANCE DEPARTMENT PRESENTATION ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR AND BY: STEPHEN DUNIVENT, INTERIM FINANCE DIRECTOR FOR FURTHER INFORMATION CONTACT: RAJA SETHURAMAN, TRANSPORTATION SERVICES MANAGER (714) 754-5032 RECOMMENDATION: Adopt the Resolution (Attachment 1) approving the Measure M2 Expenditure Report. BACKGROUND: The approved guidelines for Renewed Measure "M" (M2) eligibility require that local agencies prepare and adopt an annual expenditure report on Measure M2 funds. The expenditure report is a detailed financial report which tracks financial activity as it relates to Measure M2 and other improvement funds. The report should account for receipt, interest earned, and use of Measure M2 and other funds as outlined in the Ordinance approved by the Orange County Transportation Authority (OCTA) Board and finally the Orange County voters. OCTA requires the annual report to be provided within six (6) months from the end of the jurisdiction's fiscal year. ANALYSIS: In order to qualify for Measure M2 funding, all agencies have to meet certain eligibility criteria established by the Ordinance approving the "M2" Program. Preparation of the expenditure report is one such requirement that each jurisdiction has to meet on an annual basis. The guidelines require each City to prepare and adopt an annual expenditure report to account for Measure M2 funds, developer/traffic impact fees, and funds expended by the City to satisfy Maintenance of Effort requirements. The following are the requirements of the expenditure report: • Submit report within six (6) months of jurisdiction's end of fiscal year; • Include all Measure M2 revenue, fund balances, and interest earned; • Identify expenditures by activity type (capital, operations, administration, etc.) and funding source for each program/project; and • Submit the expenditure report signed by the Finance Director accompanied by a resolution from the City Council. The City of Costa Mesa's report for Fiscal Year 2013-14 is due by December 31, 2014. Finance Department staff prepared the attached expenditure report (Attachment 2) in accordance with OCTA guidelines. The report was reviewed in draft form by OCTA staff, and the information provided was determined to be acceptable. Staff requests City Council's approval of the attached resolution approving the expenditure report and authorizing staff to submit the report to OCTA. ALTERNATIVES CONSIDERED: The City Council may choose not to approve the attached resolution. This alternative would make the City ineligible to receive Measure M2 funds from the Orange County Transportation Authority. FISCAL REVIEW: The expenditure report was prepared by Finance Department staff and took into account the final auditing of revenues and expenses for Fiscal Year 2013-14. The information contained in the M2 Expenditure Report was also reviewed by OCTA staff and determined to be acceptable. LEGAL REVIEW: The City Attorney's office has reviewed and approved the Resolution (Attachment 1) as to form. CONCLUSION: The voter -approved Measure M2 requires local agencies to meet certain eligibility requirements for receipt of Measure M2 funds, including approval of the M2 Expenditure Report. Staff recommends that the City Council adopt the attached Resolution approving the M2 Expenditure Report for Fiscal Year 2013-14, for submittal to OCTA. RAJA SETHURAMAN, Manager Transportation Services Division COLLEEN O'DONOGHUE Assistant Finance Director STEPHEN DUNIVENT ERNESTO MUNOZ Interim Finance Director Public Services Director ATTACHMENTS: 1 — Resolution 2 — M2 Expenditure Report DISTRIBUTION: Chief Executive Officer Assistant Chief Executive Officer City Attorney City Clerk Division Staff File V Cl T Y COUNCIL A GENDA REPORT MEETING DATE: DECEMBER 2, 2014 ITEM NUMBER: SUBJECT: APPROVAL OF CONTRACT CHANGE ORDER #1 FOR THE WIRING FOR TELEPHONE SERVICE AT THE SENIOR CENTER DATE: NOVEMBER 20, 2014 FROM: PARKS & COMMUNITY SERVICES DEPARTMENT PRESENTATION BY: TAMARA S. LETOURNEAU, ASSISTANT CHIEF EXECUTIVE OFFICER FOR FURTHER INFORMATION CONTACT: TRAVIS KARLEN, RECREATION MANAGER (714)754-5302 RECOMMENDATION Staff recommends that the City Council approve contract change order #1 in the amount of $14,007.18 for additional wiring at the Senior Center and authorize the Chief Executive Officer to execute the change order. BACKGROUND Currently, the Senior Center is closed from November 22, 2014 — December 7, 2014 for improvements to the building. Initially the vendor was contracted to provide labor and materials for the installation of WiFi at the center and 29 additional data drops as well as the installation of all necessary 120VAV receptacles for TV locations and network racks. The current phone system at the Senior Center is obsolete. Upon recommendation by the Telecommunications Division, staff is proposing to move forward to upgrade the system to be compatible with the City Hall's phone system. ANALYSIS On July 21, 2014 the City's Purchasing Division sent a Request for Quotes to three (3) vendors to provide labor and materials to update data at the Senior Center. Two vendors attended the walk thru and one out of the two vendors submitted a proposal. Proposals were due on July 28, 2014 and at that time Purchasing approved Steadfast as the vendor for the voice and data upgrade at the Senior Center. The original contract is for $49,682.64. The change order is for an additional $14,007.18 which exceeds the 10% City Council Policy. Per Council Policy 700-1, change orders over 10% of the original contract amount must be approved by the City Council. Change order #1 with Steadfast is to provide labor and materials for the following scope of work to install: Coaxial cables from the electrical room to the library and front counter; Data cables from the downstairs data rack to the maintenance office, office #2 and office #3; • Data drops to the computer classroom; and, • 17 phone drops to enable the phone company to hook-up new phone system. ALTERNATIVES CONSIDERED The City Council can choose to reject this change order and direct staff to continue to use the existing phone system. This alternative is not viable as the current system is obsolete and would negatively impact the operation of the Senior Center. FISCAL REVIEW Funding for this project is provided in the current Parks & Community Services Department budget. LEGAL REVIEW A legal review is not required for this item. CONCLUSION Staff recommends that the City Council approve a change order in the amount of $14,007.18. The approval of this change order will complete the work to be done. TAMARA S. LETOURNEAU Assistant Chief Executive Officer STEPHEN DUNIVENT Interim Finance Director ATTACHMENTS: 1- Chanae Order #1 TRAVIS KARLEN Recreation Manager 2 CITY OF COSTA MESA PARKS & COMMUNITY SERVICES DEPARTMENT CONTRACT CHANGE ORDER NO. 1 SUPPL NO. REV. Project: Installation of WIFi and data drops AT the Senior Center SHEET 1 OF 1 SHEET FEDERAL N0.(S) N/A CITY SPECIFICATION NO. PO N0. 0000009386 To Steadfast Contracting Inc Consultant You are hereby directed to make the herein described changes or do the following described work not included in the original scope of work approved with the original contract or previously approved change orders. NOTE: This change order is not effective until aooroved in accordance with Administrative Reaulation No 1.5 Description of work be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account. Unless otherwise stated, rate. Change Requested by: Project Manager Initially the wiring for the phone system was not included in the improvements for the Senior Center. Recently, staff was advised that upon completion of wiring for the new system the current outdated system could be upgraded to a system compatible with City Hall. The total additional cost is $14,007.18. This amount is budgeted in the current Parks & Community Services Budget under Program 40231 -Senior Center Prepared by: Penny Loomer, Proiect Manager Date: Submitted by: Travis Karlen, Recreation Manager Date: Approval Recommended: Tammy Laterneau Assistant CEO Date: Approved: Date: We, the undersigned consultant, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above. Accepted, Date Consultant By Title If the Consultant did not sign acceptance of this order, his attention is directed to the requirements of the specifications as to proceeding with the ordered work and filing a written protest within the time therein specified. NOTICE OF ANTICIPATED ADJOURNMENT OF DECEMBER 2, 2014 ADJOURNED REGULAR MEETING OF THE COSTA MESA CITY COUNCIL TO AN ADJOURNED REGULAR MEETING OF THE COSTA MESA CITY COUNCIL TO BE HELD ON TUESDAY, DECEMBER 9, 2014 AT 6:45 P.M. NOTICE IS HEREBY GIVEN that it is anticipated the December 2, 2014 Regular Meeting of the Costa Mesa City Council will be adjourned to an Adjourned Regular Meeting of the Costa Mesa City Council to be held on Tuesday, December 9, 2014 at 6:45 p.m. in the Council Chambers, City Hall, 77 Fair Drive, Costa Mesa, CA. The purpose of this Notice is to ensure that the public is aware of when the matters listed below will be considered by the Costa Mesa City Council. The purpose of the December 9, 2014 Adjourned Regular Meeting is to consider (among other possible matters which will be appropriately agendized) the following matters: 1. Closed Session: Potential Litigation 54956.9(d)(4), One Case. 2. Review of agency report on Medical Marijuana; Two Medical Marijuana Initiative Petitions Qualifying for Ballot; Consideration of Adopting a New Ordinance, Ordering Election; Consideration of City Medical Marijuana Measure(s). The above listed matters will not be considered by the Costa Mesa City Council at the December 2, 2014 Regular Meeting. DATED this 3rd day of December, 2014. /s/ Brenda Green Brenda Green, City Clerk NOTICE OF ADJOURNMENT NOTICE IS HEREBY GIVEN that the Regular City Council meeting of Tuesday, December 2, 2014 at 6:00 p.m., was adjourned to an Adjourned Regular Meeting to be held at 6:45 p.m. on Tuesday, December 9, 2014, at 77 Fair Drive, Costa Mesa, in the City Council Chambers. Brenda Green City Clerk City of Costa Mesa AFFIDAVIT OF POSTING NOTICE OF ADJOURNMENT OF MEETING STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF COSTA MESA ) I, BRENDA GREEN, declare as follows: That I am the City Clerk of the City Council of the City of Costa Mesa; that the regular meeting of the City Council of the City of Costa Mesa held on Tuesday, December 2, 2014 at 6:00 p.m., was declared adjourned to Tuesday, December 9, 2014, at 6:45 p.m., as specified in the Notice of Adjournment attached hereto; and that on December 3, 2014, at the hour of 9:00 a.m., I posted a copy of said Notice of Adjournment at a conspicuous place on or near the door of the place at which said meeting of December 2, 2014 was held. I declare under penalty of perjury that the foregoing is true and correct. Executed on the 3rd day of December, 2014. Brenda Green City Clerk City of Costa Mesa