HomeMy WebLinkAbout04-71 - Authorizing Records Destruction for Police Department Pursuant to ORD 75-60RESOLUTION NO. 04-71
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COSTA MESA, CALIFORNIA, AUTHORIZING RECORDS
DESTRUCTION FOR THE POLICE DEPARTMENT OF THE
CITY OF COSTA MESA, PURSUANT TO ORDINANCE
NO. 75-60.
THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY
RESOLVE AS FOLLOWS:
WHEREAS, the City Council adopted Ordinance No. 75-60 on the 15th day of
January, 1975, which said ordinance requires the approval of the City Council by
resolution for destruction of certain records; and
WHEREAS, the City Attorney's Office, pursuant to requirements of the
Government Code, has examined said records to ascertain whether or not retention is
legally necessary; and
WHEREAS, the City Attorney's Office has determined that destruction of said
records will not adversely affect the functions of government nor impair the legal rights of
the City;
NOW, THEREFORE, BE IT RESOLVED that the records listed in the attached
request for records destruction for the Department of the Development Services are
hereby authorized to be destroyed in such a manner that will not allow them to be
restored or reconstituted.
PASSED AND ADOPTED this 15th day of November, 2004.
Mayor oft the City of Costa Mesa
ATTEST:
Deputy G4 Clerk of the City of Costa Mesa
APPROVED AS TO FORM:
City Attom y
STATE OF CALIFORNIA)
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
I, JULIE FOLCIK, Deputy City Clerk and ex -officio Clerk of the City Council of the
City of Costa Mesa, hereby certify that the above and foregoing Resolution No. 04-71
was duly and regularly passed and adopted by the said City Council at a regular
meeting thereof held on the 15m day of November, 2004, by the following roll call vote:
AYES: Monahan, Mansoor, Cowan, Steel, Schaefer
NOES: None
ABSENT: None
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of
the City of Costa Mesa this 16th day of November, 2004.
Depu City Clerk and ex -officio Clerk of
the City Council of the City of Costa Mesa
Request for City Attorney's approval for destruction of Approval granted
by City Attorney
COSTA MESA POLICE DEPARTMENT Records. Date: September 16, 2004 7117 7
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO COMMENT
V
1. 1998-99 Professional
Standards Unit Internal
1. Files are maintained for 5
& Citizen Complaint
current years,
files, logs, audio and
video tapes.
2. 1977-2002
2. Files are maintained for 2
Correspondences,
current years.
memorandums and
various forms fled in
Chiefs Secretary's
office. (See attached
list.)
3. 2003-04 informational
3. Files are maintained as
bulletins from various
information only.
governmental agencies
that are duplicate forms.