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HomeMy WebLinkAbout10/07/2008 - City CouncilREGULAR MEETING OF THE CITY COUNCIL CITY OF COSTA MESA October 07, 2008 The City Council meeting of the City of Costa Mesa, California met in regular session October 07, 2008, at 6:04 p.m., in the Council Chambers of City Hall, 77 Fair Drive, Costa Mesa. The meeting was called to order by the Mayor. I. ROLL CALL Council Members Mayor Eric R. Bever Present: Mayor Pro Tem Allan R. Mansoor Council Member Linda W. Dixon Council Member Katrina Foley Council Member Wendy Leece Council Members Absent: None Officials Present: City Manager Allan Roeder Assistant City Manager Thomas Hatch Assistant City Attorney Harold W. Potter Development Services Director Donald Lamm Public Services Director Peter Naghavi Senior Planner Minoo Ashabi Finance Director Marc Puckett Associate Planner Wendy Shih Management Analyst Carol Proctor Legislative & Public Affairs Manager Ann Shultz City Clerk Julie Folcik II. PUBLIC COMMENTS III. CLOSED SESSION: 1. CONFERENCE -WITH. -LEGAL COUN-$E-L- _Existing__Litigation;_ People v._Acosta,_Orange_Co_unty__Superi or Court_Case No. 06 -HN - 04320, -pursuant to Government _Code Section 54956.9(a). ACTION: Withdrawn. PLEDGE OF ALLEGIANCE - Mayor Eric Bever MOMENT OF SOLEMN EXPRESSION - Associate Pastor Mel Cornwell, Newport -Mesa Church ROLL CALL Council Members Mayor Eric R. Bever Present: Mayor Pro Tem Allan R. Mansoor Council Member Linda W. Dixon Council Member Katrina Foley Council Member Wendy Leece Council Members Absent: None Officials Present: City Manager Allan Roeder Assistant City Manager Thomas Hatch Assistant City Attorney Harold W. Potter Development Services Director Donald Lamm Public Services Director Peter Naghavi Senior Planner Minoo Ashabi Finance Director Marc Puckett Associate Planner Wendy Shih Management Analyst Carol Proctor Legislative & Public Affairs Manager Ann Shultz City Clerk Julie Folcik CLOSED SESSION REPORT The closed session item was withdrawn and no report was given. PRESENTATIONS The Mayor recognized Mel Lee, Senior Planner of Development Services, as Employee of the Month for October 2008. He was recognized for his competence and strong work ethic in ensuring the smooth operation of the Planning Division. His expertise was vital to the success of the 890 -unit Enclave apartment project which led him to receive the prestigious Planning Commission's Design Award for 2007. IV. PUBLIC COMMENTS 1. Erik Knear, Costa Mesa, requested Council to recommend to the Board of Directors of the Oranqe Countv Market Place that he be provided a permit to sell a modified caramel corn that he had created. 2. Beth Refakes, Costa Mesa, inquired on the impact of the current financial crisis and the effects of the State Budqet on Citv services and projects. 3. Terry Shaw, Costa Mesa, announced the Costa Mesa Historical Societv Proqram on the author of Two Weeks in San Francisco to be held on October 19, 2008. at 2:00 p.m., at 1870 Anaheim Avenue: noted that the Story of Costa Mesa is on sale for three dollars and will be available at the Emergency Expo on October 12, 2008; and invited the public to a Fairview Park walk-through to be held on October 18. 2008. at 9:00 a.m. V. COUNCIL MEMBERS' REPORTS, COMMENTS, AND SUGGESTIONS Mayor Pro Tem Allan Mansoor commented on the efforts of the Immigration Customs Enforcement (ICE) Agent at our City jail and pointed out incidents concerning individuals taken into custody for various reasons and is found to be here illegally or with outstanding warrants. In reference to his request relating to the bail out, City Manager Allan Roeder gave a brief update noting that City's investments are regulated by stringent regulations, however, pointing out that there are some securities that are at risk. In reference to the State Budget, he commented on the City's efforts to establish priorities and placing a hold on some expenditure to manage the City's budget. Council Member Katrina Foley reported she attended a Youth Sports Council meeting that met earlier today regarding next year's fields' restoration and the identifying of fields for improvements. Council Member Linda Dixon referred to the Hamilton Community Garden and announced that plots are available inviting urban farmers to farm; noted the interest of the Fairview Development Center in a community garden with the City and asked staff to pursue the matter; and encouraged the City to continue to explore alternatives in a third community garden. Mayor Eric Bever echoed Council Member Dixon's comments on partnership with the Fairview Developmental Center for a community garden; announced a fundraiser for Costa Mesa resident, Bill Thomas, to be held on October 10, 2008, from 6:30 p.m. to 11:00 p.m., at the Halecrest Club House; and advised that discussions will begin on the establishment of a private or public partnerships for speed soccer. Council Member Wendy Leece thanked the City Manager and City staff for their efforts in coordinating the joint meeting with the Newport Beach City Council; as the representative to the Orange County Public Library Board and reported that she is on a task force called the Resource Allocation Formula and that a consultant has been hired by the County to review library services and demand throughout the County; and reported on the League of California Cities Conference held in Long Beach that she recently attended. IV. CONSENT CALENDAR ITEM NOS. 1 THROUGH 16. Reading -Folder. ACTION: The following claims were received by the City Clerk for processing: Joel W. Baruch, Esq., on behalf of Juan "Johnny" Avila; Jason Braun; Dennis Gonzalez; Wayne W. Watten, Esq. on behalf of Mary S. Hudson; Irish Construction; Lorena Musselman; Law Offices of L. Andre Lam on behalf of Tong Vi Ly; Joel W. Baruch, Esq., on behalf of James Raven; Joel W. Baruch, Esq., on behalf of Ruben Reyes. 2. Regular_Meeting_Minutes of September 2,. 2008 and September 16, 2008_ ACTION: Approved. 3. WarrantResolution_. 2232,funding City operating expenses for $1,661,178.56. ACTION: Adopted resolution. 4. Warrant_ Resolution _2233,__ funding Payroll _ _ No. _ 819for $2,081,201.67,_PayrollNo. Payrolo. 818A___for _$660.81 and City operating expenses for $801_,381.38 including_pay_roll_deductio__ns_. ACTION: Adopted resolution. 5. WarrantResolution 2234, funding_ City_ operating_ expensesfor $356,605.64. ACTION: Adopted resolution. 6. Lease Agreement with the _Newport_Mesa Unified School District for the continued use o_f_the__Balearic_ Community_ Center, located at 1975 Balearic _ Drive, for the initial_ term_ of five (5)_ years, expiring June_ _ 30,_ _2013, with the extension_ of three __(3) __additional consecutive terms of five__(5)_ years -each. ACTION: Approved; authorized the Mayor and City Clerk to sign. 7. Professional Services_ Agreement with _Civil_ Source Engineering, 500 Wald Street,__ Irvine,- for design_ services_ of Tustin- Avenue and Allev No. 109 Rehabilitation Project, in an amount not to exceed $70,000. ACTION: Approved; and authorized the Mayor and City Clerk to sign. 8. Com I�etion of Roadway Rehabilitation of South Coast Drive from Carmel Drive to San Leandro Lane, Federal Proiect No. STPL-5312 (061), City Project No. 07-10., by R.J. Noble Company, 15505 Lincoln Avenue, Oranqe. ACTION: Work was accepted; City Clerk was authorized to file a Notice of Completion; authorization was given to release of retention monies 35 days thereafter; the Labor and Material Bond was ordered exoneration seven (7) months thereafter; and the Faithful Performance Bond was ordered exoneration seven (7) months thereafter. 9. Completion of Roadwav Rehabilitation of Sakioka Drive from Anton Boulevard to Sunflower Avenue. Federal Proiect No. STPL-5312 (060), Citv Proiect No. 07-11, by R.J. Noble Comoanv, 15505 Lincoln Avenue. Orange. ACTION: Work was accepted; City Clerk was authorized to file a Notice of Completion; authorization was given to release of retention monies 35 days thereafter; the Labor and Material Bond was ordered exoneration seven (7) months thereafter; and the Faithful Performance Bond was ordered exoneration seven (7) months thereafter. 10. Completion of Roadwav Rehabilitation of West 19th Street from Placentia Avenue to Parkcrest Avenue. Federal Proiect No. STPL- 531 Z_( 52) City roject No. 07-13 byR.J. Noble Company. 15505 Lincoln Avenue, Orange. ACTION: Work was accepted; City Clerk was authorized to file a Notice of Completion; authorization was given to release of retention monies 35 days thereafter; the Labor and Material Bond was ordered exoneration seven (7) months thereafter; and the Faithful Performance Bond was ordered exoneration seven (7) months thereafter. 11. Completion of Construction of Tot Lot. Restroom. and Picnic Shelters at Tewinkle Park. 885 Junipero Drive. Citv Project No. 07- 28, by Micon Construction. Inc.. 1616 Sierra Madre Circle. Placentia. ACTION: Work was accepted; City Clerk was authorized to file a Notice of Completion; authorization was given to release of retention monies 35 days thereafter; the Labor and Material Bond was ordered exoneration seven (7) months thereafter; and the Faithful Performance Bond was ordered exoneration twelve (12) months thereafter. 12. Completion of abatement of Asbestos. Lead -base paint. Mold. and Demolition of Structures located at 261 Monte Vista Avenue. Citv Proiect No. 08-02, bv_ U.S. Demolition, Inc.. 4510 Eisenhower Circle. Anaheim. ACTION: Work was accepted; City Clerk was authorized to file a Notice of Completion; authorization was given to release of retention monies 35 days thereafter; the Labor and Material Bond was ordered exoneration seven (7) months thereafter; and the Faithful Performance Bond was ordered exoneration twelve (12) months thereafter. 13. Completion_of Abatement of Lead -base paint Located _at -_Costa Mesa Police_Facility,__City-Project No,___08-03, by___Unlimited Environmental, Inc._, 1390 32nd Street, Signal Hill. ACTION: Work was accepted; City Clerk was authorized to file a Notice of Completion; authorization was given to release of retention monies 35 days thereafter; the Labor and Material Bond was ordered exoneration seven (7) months thereafter; and the Faithful Performance Bond was ordered exoneration twelve (12) months thereafter. 14. A_RESOLUTION OF_THE CITY COUNCIL OF THE -_CITY _OF COSTA -ME SA,_ CALIFORNI-A_ APPROVING_THE APPLICATION - - - FOR GRANT FUNDS FOR THE CALIFORNIA RIVER ------------ --- ---- --- -------- - -- ------------------- -- CALIFORNIA_ - --- - - PARKWAYS_GRANT_-_PROGRAM THE THE SAFE- DRINKING WATER _WATER__ QUALITY AND SUPPLY,-- FLOOD CONTROL_, RIVER AND COASTAL PROTECTION BOND ACT OF 2006 (PROPOSITION 84), for Fairview Park Wetlands and Riparian Project. ACTION: Adopted Resolution No. 08-73. 16. Amendment_ to Professional Services -Agreement with the -City _of Irvine for continuation of animal -shelter services_ through May_ 31, 2009, and includes a four_percent increase in service charges. ACTION: Approved; and authorized the City Manager to sign. MOTION: Approve the recommended actions for Consent Calendar Items Nos. 1 through 16. Moved by Mayor Eric R. Bever, seconded by Council Member Katrina Foley. Council Member Leece requested that Consent Calendar Item No. 15 be removed. Council Member Foley withdrew her second to the motion. MOTION: Approve recommended actions for Consent Calendar Items Nos. 1 through 16, except for Consent Calendar Item No. 15. Moved by Council Member Linda W. Dixon, seconded by Council Member Wendy Leece. The motion carried by the following roll call vote: Ayes: Council Member Katrina Foley, Council Member Wendy Leece, Council Member Linda W. Dixon, Mayor Pro Tem Allan R. Mansoor, Mayor Eric R. Bever Noes: None. Absent: None. ITEMS REMOVED FROM THE CONSENT CALENDAR 15. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, -CALIFORNIA ---- _AUTHORIZING APPLICATION FOR, -AN D__ACCEPTANCE OF-_A_GRANT AWARD FROM_THE CALIFORNIA OFFICE _OF TRAFFIC SAFETY FOR THE__"DUI_ ENFORCEMENT AND AWARENESS PROGRAM". (a). Budget Adjustment No. 09-007 for $300,882. Council Member Leece commended the Police Department and expressed appreciation for the grant for DUI enforcement. MOTION: Adopt Resolution No. 08-74; and approve Budget Adjustment No. 09-700. Moved by Council Member Wendy Leece, seconded by Council Member Katrina Foley. The motion carried by the following roll call vote: Ayes: Council Member Katrina Foley, Council Member Wendy Leece, Council Member Linda W. Dixon, Mayor Pro Tem Allan R. Mansoor, Mayor Eric R. Bever Noes: None. Absent: None. It was unanimously agreed to address Old Business Item No. 1, as it was not the time set for the public hearings. VIII. OLD BUSINESS 1. SR -55 Access Study - Initial Screening -Re ort Public Services Director Peter Naghavi presented the staff report and he responded to questions from the City Council that included pedestrian crossings, potential impacts of traffic with the cut and cover alternative, combining of alternatives, interim solutions to the traffic problem, traffic counts, and the possible use of Measure "M" funds. Mayor Bever confirmed with the Public Services Director that the study of the alternatives would be sensitive of the impacts to the businesses as well as the residential community. He suggested that when considering Alternative 5 (Vertical Terminal Enhancement) for northbound Superior Avenue to northbound Newport Boulevard that the lane closest to the median be considered for the grade separation movement as opposed to the right lane as it may be detrimental to the businesses along the street. In reference to Alternative 7 (Cut and Cover) expressed concern regarding the impacts in the closure or partial closure of Newport Boulevard during the construction and therefore suggested using boring technology. Council Member Dixon suggested making a number of streets along Newport Boulevard into cul-de-sacs. She felt that it was an alternative previously suggested that should be reconsidered. Jim Fitzpatrick, Costa Mesa, encouraged the Council to reach out to the City of Huntington Beach and the City of Newport Beach to resolve the transportation issue. Beth Refakes, Costa Mesa, expressed support for the boring of the tunnel below Newport Boulevard, felt that the timetable that OCTA has projected for the project is too long; that the Cut and Cover alternative would destroy the downtown area; and suggested redirecting Newport Beach traffic onto Jamboree and/or MacArthur Boulevard. Tony Peca, Costa Mesa, noted that the California Streets and Highways Code that governs the expenditure of monies for transportation projects, indicates that priority is to be given to those projects that are and remain on the "books," and advised this project would qualify for priority status. 1 1 1 Jessica (last name inaudible), business owner in Costa Mesa, expressed gratitude to the Council for keeping the business community advised and involved in the project. Mayor Pro Tem Mansoor expressed gratitude that the first phase had taken place, noted that necessity for the careful consideration of the alternatives, agreed that the neighboring cities should also be involved and felt that all alternatives should be considered and not narrowed to only one at the early phases of the study, was hopeful of for the second phase. MOTION: Accept recommendation of the SR -55 Access Study - Initial Screening Report on the alternatives for further study; request Orange County Transportation Authority (OCTA) Board to fund and initiate the next phase of the study in an expedited manner; and direct staff to convey the comments of the City Council and the public to the OCTA board. Moved by Mayor Pro Tem Allan R. Mansoor, seconded by Council Member Katrina Foley. Council Member Foley requested included in the process and she has been done and how they ca project forward as she agreed it that it was time to push the isst moving forward. that the state representatives be was interested in knowing what i assist the city with moving this eras a "regional issue." She felt a in order to keep the progress Public Services Director Peter Naghavi responded to questions from the City Council regarding funding, parking, voting on a preferred alternative, and traffic impact fees. Council Member Leece stated that she agreed that further study of the alternatives was necessary and that she would prefer not to narrow the scope of the alternatives to only one. The motion carried by the following roll call vote: Ayes: Mayor Eric R. Bever, Mayor Pro Tem Allan R. Mansoor, Council Member Linda W. Dixon, Council Member Katrina Foley, Council Member Wendy Leece Noes: None. Absent: None. The Mayor recessed the meeting at 7:47 p.m. The Mayor reconvened the meeting at 7:59 p.m. VII. PUBLIC HEARING PUBLIC HEARING.: _Continued from the meeting_o_f_September 16, 2008__ AN0RDINANCE OF TH__E_ CITY COUNCIL OF THE CITY OF COSTA MESA,___CALIFORNIA. AMENDING _TITLES_ 13 AND TITLE 20 OF _THE COSTAME_S_A MUNICIPAL _CODE REGARDING -OFF-STREET PARKING AND FRONT YARD COVERAGE REQUIREMENTS IN RESI_DENTIA.L_ZONES_. Senior Planner Minoo Ashabi presented the staff report and responded to questions from the City Council relative to front yard standards, applicability to remodeling versus new construction, office space or bedroom use, and required garage space, open space requirements, and landscaping. Mayor Pro Tem Mansoor commented that he would like to separate consideration of the code amendments for property maintenance and that for parking issues and felt he would like to continue the item for additional time to consider. Council Member Leece agreed. Council Member Dixon felt that the Planning Commission was being proactive in addressing the parking issue. Council Member Foley expressed concern of a blanket application of the proposed amendments. Mayor Bever expressed concern of the hardscape and renovation requirements. Council Member Dixon clarified that the cause of the parking issues was due to an expansion in the size of homes and a lack of requiring additional parking. Eleanor Egan, Costa Mesa, Planning Commissioner; offered the intent of the Planning Commission explaining that there have been a lot of people complaining that people were adding bedrooms to their homes and creating parking issues. Jim Righeimer, Costa Mesa, Planning Commissioner, reiterated that many individuals had come to the commission complaining of the addition of bedrooms contributing to the parking situations and therefore the issue of adding a fifth or sixth bedrooms without additional parking requirements needed to be addressed. Council Member Foley reiterated her concern relative to the blanket application of the garage requirement for a fifth bedroom. She expressed the need for additional living space for current families but was concerned that it would be detrimental for homeowners to do minor remodels that would require also adding garage space. She felt an alternative solution could be found. MOTION: Continue the hearing providing an opportunity for review and input from the homebuilders industry and the homeowners associations on the proposed regulations. Moved by Council Member Katrina Foley, seconded by Mayor Eric R. Bever. Mayor Pro Tem Mansoor felt that there would be .some benefit for additional input and suggested referring the item back to the Planning Commission. Council Member Foley withdrew her motion and commented that she agreed that the tandem parking should be allowed. Mayor Bever agreed with the motion. MOTION: Refer item back to the Planning Commission. Moved by Mayor Pro Tem Allan R. Mansoor, seconded by Council Member Katrina Foley. Council Member Leece requested that hardscape and water conservation be considered. The Mayor asked the maker of the motion be modified that the code amendments be brought back individually as he felt that it was too complex. Mayor Pro Tem Mansoor did not wish to hinder discussions and was satisfied with the amendments coming back as they were presented. Council Member Dixon went on record to state that she does not support more than 50 percent hardscape as she felt that drought tolerant plants should be considered with regards to water 1 conservation. The motion carried by the following roll call vote: Ayes: Mayor Eric R. Bever, Mayor Pro Tem Allan R. Mansoor, Council Member Linda W. Dixon, Council Member Katrina Foley, Council Member Wendy Leece Noes: None. Absent: None. Council Member Foley requested that the building association, Chamber of Commerce and homeowners' associations be notified of the proposed amendments. 2. PUBLIC HEARING: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA _ MESA,_ CALIFORNIA __APPROVING THE ISSUANCE-AND-SALE_OF THE CITY_OF WHITTIER IN RATEDEMAND__ REVENUE__AND __ REFUNDING - _BONDS (WHITTIER —COLLEGE), SERIES _ 2008IN AN AGGREGATE PRINCIPAL_ AMOUNT NOT TO EXCEED _$_60,000,000_ FOR THE PURPOSE OF REFINANCING THE CITY OF WHITTIER VARIABLE RATE -DEMAND REVENUE _AND REFUNDING BONDS (WHITTIER _COLLEGE),_SERIES_2004, AND FINANCING_ THE PLANNING,-, CONSTRUCTION, RENOVATION, _REMODELING, AND/OR IMPROVING OF NEW FACILITIES -CLASSROOMS AND MISCELLANEOUS CAPITAL PROJECTS AT THE COSTA MESA CAMPUS OF WHITTIER COLLEGE_ TO SUPPORTPROGRAMS OF WHITTIER COLLEGE. Finance Director Marc Puckett summarized the staff report. He advised of a correction to the staff report and the resolution noting that the amount of the bonds are not to exceed $70,000,000; emphasized that the bonds were not to be repaid by the City and confirmed that with the college being located within the City the Council is simply hosting the public hearing. Ernie Park, Whittier Law School, reaffirmed that there is no legal obligation on the part of the city for repayment of the bonds and expressed appreciation for the hosting of the public hearing. MOTION: Adopt Resolution No. 08-75. Moved by Council Member Katrina Foley, seconded by Council Member Linda W. Dixon. The motion carried by the following roll call vote: Ayes: Council Member Katrina Foley, Council Member Wendy Leece, Council Member Linda W. Dixon, Mayor Pro Tem Allan R. Mansoor, Mayor Eric R. Bever Noes: None. Absent: None. 3. PUBLIC H-EARING:- Pl-anning-_Applica-tion PA -08-10,_ for-Rona-ld Talmo. authorized agent for -Maurice -Lavoie, _ to modify_ condition of approval -number one requiring removal _of_the roof_ of_the -parking structure,_ to - allow the roof - to _ remain,_ located_ at 947 -West 18th Street,_in an MG zone. Environmental determination: exempt. Wendy Shih, Associate Planner presented the staff report and responded to questions from the City Council regarding the permitting of metal buildings, Floor Area Ratio (FAR), and the possibility of deed restrictions. Development Services Director Donald Lamm also responded to questions regarding conditions of approval and establishing a sunset clause, Floor Area Ratio's and parking structures and enclosed buildings. Ronald Talmo, Attorney for applicant Maurice Lavoie, confirmed that the building is for parking only. He noted that the roof is not viewed from the surrounding properties and asked that a use restriction be permitted in exchange for maintaining the roof on the structure which protects the cars from the elements. Eleanor Egan, Costa Mesa, Planning Commissioner, informed that the legal non -conforming structural additions exceeded the existing FAR and noted that the concern relative FAR, could seemingly be corrected if the roof of the structure used for, parking vehicles was removed. Jim Righeimer, Costa Mesa, Planning Commissioner, expressed his position that it would not be advisable to make an illegal structure legal. Ronald Talmo confirmed that the building is only used for parking, questioned the necessity of a variance which was granted by the Planning Commission, addressed the legality of the bathroom, in response to a questions from Council gave a history of the structure in question built in 1972, which was a an open storage -port that was recently enclosed and the bathroom added. Council Member Dixon commented that the structure looked like it was a "building" and she was not supportive of setting a precedent. Maurice Lavoie, the applicant, responded that there were a lot of security issues which was the reason for wishing to maintain the sides or the doors. The Council Member informed the applicant of privilege in granting such a deviation in the FAR. Mayor Pro Tem Mansoor expressed support of upholding the Planning Commission's determination. MOTION: Adopt Resolution No. 08-76 upholding the Planning Commission's decision to deny Planning Application PA -08- 10, based upon findings established in Exhibit "A". Moved by Mayor Pro Tem Allan R. Mansoor, seconded by Council Member Linda W. Dixon. Mayor Pro Tem Mansoor requested that the Planning Commissioner Righeimer be allowed to speak. MOTION: Allow Planning Commissioner Righeimer address the City Council. Moved by Mayor Pro Tem Allan R. Mansoor, seconded by Council Member Linda W. Dixon. The motion carried by the following roll call vote: Ayes: Mayor Eric R. Bever, Mayor Pro Tem Allan R. Mansoor, Council Member Linda W. Dixon, Council Member Katrina Foley, Council Member Wendy Leece Noes: None. Absent: None. Planning Commissioner Jim Righeimer informed the Council that while the structure was referred to as a "parking" structure the definition of a "parking structure" is very different and therefore made the point that it was then considered a building. Council Member Foley quoted the minutes as to clarify the action taken by the Planning Commission. Development Services Director responded to questions regarding the Planning Commissions action, the alternatives considered, and FAR. Council Member Leece supported requiring a deed restriction for the continued of the parking structure. Council Member Foley agreed. The motion carried by the following roll call vote: Ayes: Council Member Linda W. Dixon, Mayor Pro Tem Allan R. Mansoor, Mayor Eric R. Bever Noes: Council Member Katrina Foley, Council Member Wendy Leece Absent: None. IX. NEW BUSINESS Appointments to -various Council -appointed committees_. a. Child Care and Youth Services Committee b. Cultural Arts Committee C. Historical Preservation Committee d. Investment Oversight Committee e. Redevelopment_&_Residential Rehabilitation (3R) Committee Management Analyst Carol Proctor presented the staff report. MOTION: Appoint James Foxall as a committee member; and appoint Barbara Muller Maeberry as an alternate to the Child Care & Youth Services Committee. Moved by Council Member Katrina Foley, seconded by Council Member Linda W. Dixon. The motion carried by the following roll call vote: Ayes: Mayor Eric R. Bever, Mayor Pro Tem Allan R. Mansoor, Council Member Linda W. Dixon, Council Member Katrina Foley, Council Member Wendy Leece Noes: None. Absent: None. MOTION: Re -appoint Peter Becker as committee member and appoint Beverley Walker and Aida Shabani as alternates to the Cultural Arts Committee. Moved by Mayor Eric R. Bever, seconded by Council Member Katrina Foley. The motion carried by the following roll call vote: Ayes: Mayor Eric R. Bever, Mayor Pro Tem Allan R. Mansoor, Council Member Linda W. Dixon, Council Member Katrina Foley, Council Member Wendy Leece Noes: None. Absent: None. MOTION: Re -appoint Stephanie Campbell, Jeff R. Matthews, and Bob Wakeham as committee members and appoint Christopher R. Ganiere as an alternate to the Historical Preservation Committee. Moved by Council Member Wendy Leece, seconded by Council Member Katrina Foley. The motion carried by the following roll call vote: Ayes: Mayor Eric R. Bever, Mayor Pro Tem Allan R. Mansoor, Council Member Linda W. Dixon, Council Member Katrina Foley, Council Member Wendy Leece Noes: None. Absent: None. MOTION: Re -appoint Maribel Larios as alternate committee member for the Investment Oversight Committee. Moved by Mayor Eric R. Bever, seconded by Council Member Katrina Foley. The motion carried by the following roll call vote: Ayes: Mayor Eric R. Bever, Mayor Pro Tem Allan R. Mansoor, Council Member Linda W. Dixon, Council Member Katrina Foley, Council Member Wendy Leece Noes: None. Absent: None. MOTION: Re -appointed Yvonne Rowden, Robert Norling, Christian Eric, Crissy Brooks, Christian L. Olson, Sam Clark as committee members; appoint the alternates in the following order: Robert L. Dickson, Jr.; Jeff R. Mathews to the 3R Committee. Moved by Mayor Pro Tem Allan R. Mansoor, seconded by Mayor Eric R. Bever. Council Member Leece asked the maker of the motion to add Jeff Morris as an alternate. Mayor Pro Tem Mansoor and Mayor Bever agreed. Council Member Foley requested the maker of the motion to add Lisa Locke as an alternate to the committee. It was agreed. It was confirmed for staff that the original number of the alternates assigned to the committee would remain as originally established after the term of those currently appointed. The motion restated: MOTION: Re -appoint Yvonne Rowden, Robert Norling, Christian Eric, Crissy Brooks, Christian L. Olson, Sam Clark as committee members; appoint the alternates in the following order: Robert L. Dickson, Jr.; Jeff R. Mathews, Jeff Morris, and Lisa Locke to the 311 Committee. Moved by Mayor Pro Tem Allan R. Mansoor, seconded by Mayor Eric R. Bever. The motion carried by the following roll call vote: Ayes: Mayor Eric R. Bever, Mayor Pro Tem Allan R. Mansoor, Council Member Linda W. Dixon, Council Member Katrina Foley, Council Member Wendy Leece Noes: None. Absent: None. 2. Request for Library Services Master Plan Assistant City Manager Thomas Hatch summarized the staff report. Bruce Garlich, member of the Costa Mesa Library Foundation, clarified that the foundation has changed their request to ask for future funding of a Master plan that will be considered at the next budget deliberations. In response to questions from the Council he commented that without the results of a master plan it was unclear what the library "is going to look like" and opined that absent a Master Plan meaningful responses would not be received to an RFP. Mayor Bever suggested that a current survey be performed. Tom Egan, Costa Mesa, commented on the inadequate library services within the City and reported that the community has adapted and go to neighboring cities for quality library services. Beth Refakes, Costa Mesa, stated that she would not support the expenditure for a survey and did not support a bond measure in the economy at this point in time. Mary Ellen Goddard, Costa Mesa, noted that a survey was done in the Arroyo Report and it reported that the community was interested in better library services. She and further commented that internet is not a suitable alternative for providing such services and resources. Council Member Foley commented that there was a great need for people of all ages to use the library, and felt that it was important to start planning for the future needs. Council Member Leece advised that there were successful examples of private -public partnership for libraries and suggested the consideration. MOTION: Direct staff to include in the budget deliberation a request for funding for a master plan for library services based upon funding availability. Moved by Council Member Katrina Foley, seconded by Mayor Pro Tem Allan R. Mansoor. The motion carried by the following roll call vote: Ayes: Council Member Katrina Foley, Council Member Wendy Leece, Council Member Linda W. Dixon, Mayor Pro Tem Allan R. Mansoor, Mayor Eric R. Bever Noes: None. Absent: None. X. REPORTS City Manager noted that there had been inquiries relative to the November 4, 2008 Council Meeting being held on Election Day. He invited comment from the Council Members as to their preference whether to hold, postpone or cancel the meeting. XI. ADJOURNMENT - The Mayor declared the meeting adjourned at 10:17 p.m., to October 14, 2008, 4:30 p.m., for a Study Session. The next regular City Council Meeting will be held on October 21, 2008. 1 �r2I I � _& ZZ -) Mayor of the City of Costa Mesa ATTEST: Cit Clerk of the City of Costa Mesa