HomeMy WebLinkAbout05-05 - Authorizing Records Destruction for Records Division of Police Department Pursuant to ORD 75-60RESOLUTION NO. 05-5
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COSTA MESA, CALIFORNIA, AUTHORIZING RECORDS
DESTRUCTION FOR THE RECORDS DIVISION OF THE
POLICE DEPARTMENT OF THE CITY OF COSTA MESA,
PURSUANT TO ORDINANCE NO. 75-60.
THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY
RESOLVE AS FOLLOWS:
WHEREAS, the City Council adopted Ordinance No. 75-60 on the 15th day of
January, 1975, which said ordinance requires the approval of the City Council by
resolution for destruction of certain records; and
WHEREAS, the City Attorney's Office, pursuant to requirements of the
Government Code, has examined said records to ascertain whether or not retention is
legally necessary; and
WHEREAS, the City Attorney's Office has determined that destruction of said
records will not adversely affect the functions of government nor impair the legal rights of
the City;
NOW, THEREFORE, BE IT RESOLVED that the records listed in the attached
request for records destruction for the Records Division of the Police Department, are
hereby authorized to be destroyed in such a manner that will not allow them to be
restored or reconstituted.
PASSED AND ADOPTED this 22nd day of February, 2005.
ATTEST:
4/
Deputy Q4 Clerk of the City of Costa Mesa Mayor of the City of Costa Mesa
APPROVED AS TO FORM
City Atto iey
STATE OF CALIFORNIA)
COUNTY OF ORANGE ) ss.
CITY OF COSTA MESA )
I, Julie Folcik, Deputy City Clerk and ex -officio Clerk of the City Council of the
City of Costa Mesa, hereby certifies that the above and foregoing Resolution No. Q-5
was duly and regularlygassed and adopted by said City Council at a regular meeting
thereof held on the 22n day of February, 2005, by the following roll call vote:
AYES: Mansoor, Monahan, Bever, Dixon
NOES: None
ABSENT: Foley
IN WITNESS WHEREOF, I have hereby set my hand and affixed the Seal of the
City of Costa Mesa this 23d day of February, 2005.
De ty City Clerk and ex -officio Clerk of
the City Council of the City of Costa Mesa
Request for City Attorney's approval for destruction
of COSTA MESA POLICE DEPARTMENT Records. Date January 25, 2005
Department Name
Approval granted by
City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
Master Case Files for 1999.
IV
AB existing master file cases as described m
See below for description.
first column of Ns report. This includes all
/Yr/
(All cases meet Legislative
cases dated in the year 1999, with the excep-
and City established criteria
tion of the following:
for destruction).
Cases to be retained:
A. Unsolved cases involving an statutes of
(see attached)
limitations (CPC 799).
All others to be destroyed:
Crime repot
1. Murder (CPC 187)
Miscellaneous reports
2. Embezzlement of public funds or falsi-
Accidem reports
fication of public records (CPC 424, 426,
Juvenile reports
and 115).
Breathalyzer Test forts
3. Kidnapping for ransom (CPC 209).
Complaint Request forms
Application Info streets
B. Cases not required to be retained by law;
Crime Analysis sheets
however, will be due to nature of same.
Juvenile dispositions
Teletype Rap sheets
1. Child Annoyance.
Handwriting samples
2. Rapes and attempt rapes.
Original follow-ups
3. All suspicious deaths.
Warrant Abstracts (automated)
4. All manslaughters.
CSI reports
5. All fatal traffic accidents.
Puking Notices
6. Missing Person reports
Copy of Citation Arrests
7. Cerin other miscellaneous cases as
Returned envelopes
determined by the Chief of Police.
Vehicle Storage sheets
Stared Vehicle Notices
All cases to be destroyed are located in the
Original Fictitious Checks
police facility records bureau.
Bank repot on checks
Arrest repot
FI's from 1994 to 2000
Citations (2002 & prior)