HomeMy WebLinkAbout05-12 - Authorizing Records Destruction for Police Department Pursuant to ORD 75-60RESOLUTION N0. ns -i2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COSTA MESA, CALIFORNIA, AUTHORIZING RECORDS
DESTRUCTION FOR THE POLICE DEPARTMENT OF THE
CITY OF COSTA MESA, PURSUANT TO ORDINANCE NO.
75-60.
THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY
RESOLVE AS FOLLOWS:
WHEREAS, the City Council adopted Ordinance No. 75-60 on the 15th day of
January, 1975, which said ordinance requires the approval of the City Council by
resolution for destruction of certain records; and
WHEREAS, the City Attorney's Office, pursuant to requirements of the
Government Code, has examined said records to ascertain whether or not retention is
legally necessary; and
WHEREAS, the City Attorney's Office has determined that destruction of said
records will not adversely affect the functions of government nor impair the legal rights of
the City;
NOW, THEREFORE, BE IT RESOLVED that the records listed in the attached
request for records destruction for the Police Department, are hereby authorized to be
destroyed in such a manner that will not allow them to be restored or reconstituted.
PASSED AND ADOPTED this 5"' day of April, 2005.
ATTEST:
1
DeputyACity Clerk of the City of Costa Mesa
STATE OF CALIFORNIA)
COUNTY OF ORANGE ) ss.
CITY OF COSTA MESA )
Mayor of the City of Costa Mesa
APPROVED AS TO FORM
City Attothey
I, Julie Folcik, Deputy City Clerk and ex -officio Clerk of the City Council of the
City of Costa Mesa, hereby certifies that the above and foregoing Resolution No. 05-12
was duly and regular passed and adopted by said City Council at a regular meeting
thereof held on the 5 day of April, 2005, by the following roll call vote:
AYES: Mansoor, Monahan, Bever, Dixon, Foley
NOES: None
ABSENT: None
IN WITNESS WHEREOF, I have hereby set my hand and affixed the Seal of the
City of Costa Mesa this 6"' day of April, 2005.
Depu City Clerk and exofficio Clerk of
the City Council of the City of Costa Mesa
TO:
FROM:
SUBJECT:
DATE:
CITY OF COSTA MESA
Memorandum
Kim Barlow, City Attorney
John D. Hensley, Chief of Police
DESTRUCTION OF POLICE DEPARTMENT FILES
AUTHORITY: GOVERNMENT CODE SECTION 34090
March 7, 2005
In accordance with Government Code Section 34090, the Police Department
may destroy records retained in its files. The destruction of these records
requires the approval of the City Attorney and subsequent approval and
authorization of the City Council through a resolution.
Your review and concurrence with the attached report and resolution for City
Council approval is appreciated.
Thank you.
JOHN 0. HENSLEY
Chief of Police
Attachment
CONCURRENCE:
KIM BARL W Date
City Attorney
Request for City Attorney's approval for destruction of Approval granted
by City Attorney
COSTA MESA POLICE DEPARTMENT Records. Date: March 7, 2005
RECORD NAME OR FORM NO.
CLASS SPECIFIC DESCRIPTION OF RECORD YES
NO COMMENT
V
1. 1975-95 Narcotic Unit
1. Files are maintained for
Confidential Informant
minimum of 5 current years.
files.
2. 1980-99 Drug Registrant
2. Files are maintained for
files.
minimum of 5 years.