HomeMy WebLinkAbout06-37 - Authorizing Records Destruction for Police Department Pursuant to ORD 75-60RESOLUTION NO. 06-37
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COSTA MESA, CALIFORNIA, AUTHORIZING RECORDS
DESTRUCTION FOR THE POLICE DEPARTMENT OF THE
CITY OF COSTA MESA, PURSUANT TO ORDINANCE NO.
75-60.
THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY
RESOLVE AS FOLLOWS:
WHEREAS, the City Council adopted Ordinance No. 75-60 on the 15th day of
January, 1975, which said ordinance requires the approval of the City Council by
resolution for destruction of certain records; and
WHEREAS, the City Attorney's Office, pursuant to requirements of the
Government Code, has examined said records to ascertain whether or not retention is
legally necessary; and
WHEREAS, the City Attorneys Office has determined that destruction of said
records will not adversely affect the functions of government nor impair the legal rights of
the City.
NOW, THEREFORE, BE IT RESOLVED that the records listed in the attached
request for records destruction for the Police Department, are hereby authorized to be
destroyed in such a manner that will not allow them to be restored or reconstituted.
PASSED AND ADOPTED this 16"' day of April 2006.
ATTEST:
is ,� Nc
Allan R. Mansoor, Mayor
APPROVED AS TO FORM:
Kimberly F4611 Barlow, City Attorney
Request for City Attorney's approval for destruction
of COSTA MESA POLICE DEPARTMENT Records. Date March 15, 2006
Department Name
Approval granted by/°^�
City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCREMON OF RECORD
YES
NO
COMMENTS
Master Case Files for 2000.
IV
All existing master file cases as described in
See below for description.
fast column of this report. This includes all
(AB cases meet Legislative
cases dated in the year 2000, with the excep-
and City established criteria
tion of the following:
for destruction).
Cases to be retained:
A. Unsolved cases involving no statures of
(see attached)
limitations (CPC 799).
All others to be destroyed:
Crime reports
1. Murder (CPC 187)
Miscellaneous reports
2. Embemlement of public funds or falsi-
Accident reports
fication of public records (CPC 424, 426,
Juvenile reports
and 115).
Breathalyzer Test forms
3. Kidnapping for ransom (CPC 209).
Complaint Request forms
Application Info sheers
B. Cases not required to be retained by law;
Crime Analysis sheets
however, will be due to nature of same.
Juvenile dispositions
Teletype Rap sheets
1. Child Annoyance.
Handwriting samples
2. Rapes and attempt rapes.
Original follow-ups
3. All suspicious deaths.
Warrant Abstracts (automated)
4. All manslaughters.
CSI reports
5. All fatal traffic accidents.
Parking Notices
6. Missing Person reports
Copy of Citation Arrests
7. Certain other miscellaneous cases as
Returned envelopes
determined by the Chief of Police.
Vehicle Storage sheets
Stored Vehicle Notices
All cases to be destroyed are located in the
Original Fictitious Checks
police facility records bureau.
Bank reports on checks
Arrest reports
FI's from 2000
Citations (2003 & prior)
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) as
CITY OF COSTA MESA )
I, JULIE FOLCIK, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY
that foregoing Resolution No. 06-37 was duly passed and adopted by the City Council
of the City of Costa Mesa at a regular meeting held on the 18th day of April, 2006, by
the following roll call vote, to wit:
AYES:
COUNCIL MEMBERS:
MANSOOR, BEVER, DIXON, AND FOLEY
NOES:
COUNCIL MEMBERS:
NONE
ABSENT:
COUNCIL MEMBERS:
MONAHAN
IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the
City of Costa Mesa this 19th day of April, 2006.
(SEAL) JULIE FOLCIK, CITY CLERK
I FURTHER HEREBY CERTIFY that this is the original of Resolution No. 06-37 adopted
by the Costa Mesa City Council at the regular meeting held April 18, 2006.
•
(SEAL)