HomeMy WebLinkAbout02-26-2019 - Special Study Session MinutesMINUTES OF THE SPECIAL STUDY SESSION OF THE
COSTA MESA CITY COUNCIL
TUESDAY, FEBRUARY 26, 2019
CALL TO ORDER
The Special Study Session was called to order by the Mayor at 6:20 p.m. in Conference
Room 1 A at Costa Mesa City Hall, 77 Fair Drive, Costa Mesa, California.
ROLL CALL
Present: Council Member Chavez, Council Member Genis, Council Member
Mansoor, Council Member Marr, Council Member Reynolds, Mayor Pro
Tern Stephens, and Mayor Foley.
Absent: None
PLEDGE OF ALLEGIANCE — LED BY MAYOR FOLEY
PUBLIC COMMENTS
Ralph Taboada, Costa Mesa, spoke on the letter from FiPAC that Council received
regarding reducing expenses.
Cynthia McDonald, Costa Mesa, spoke on the Capital Improvement Projects; supporting
resurfacing of tennis courts and fencing, restrooms needing work done. Also spoke in
support of bikeability and walkability; lack of revenue from Cannabis businesses and
housing needed in that area.
SPECIAL STUDY SESSION ITEMS:
1. FY 2018-19 MID -YEAR BUDGET REPORT — Finance Department
Kelly Telford, Finance Director, provided presentation on the item.
Discussion ensued on FY 2018-19 Mid -Year Budget Report.
Mayor Foley, requested a short memo explaining the self-insurance fund.
ACTION:
1. City Council received and filed the FY 2018-19 Mid -Year Budget Report
2. Consensus to move forward with the proposed FY 2018-19 budget adjustments
and other items:
MINUTES - SPECIAL STUDY SESSION OF FEBRUARY 26, 2019 - PAGE 1
a. Carryover of certain FY 2017-18 General Fund encumbrances and Other
Fund encumbrances;
b. General Fund contingency account allocation;
c. Summary of approved budget adjustments and appropriations of expenditures
previously netted against revenue;
d. Acceptance of a $39,600 AB109 grant from Orange County and appropriate
the funding for e-citation device purchase;
e. Acceptance of a $19,668 Bullet Proof Vest Grant from US Department of
Justice and appropriate the funding for bullet proof vest purchase; and,
f. Creation of the Shelter Operations budget program under the Housing
Authority and budget adjustment moving Program 50250 currently under the
City Manager's Office to the Housing Authority.
3. Consensus to move forward with the following proposed staffing changes:
a. Finance Department: reclassify the part-time Accounting Specialist I to a full-
time Buyer position; transfer the vacant part-time Office Specialist II position to
Parks and Community Services; and,
b. Parks and Community Services Department: reclassify three part-time
positions to full-time positions; transfer the part-time Office Specialist II position
from Finance and reclassify to a full time position; eliminate one full-time
Assistant Recreation Supervisor position.
2. CAPITAL IMPROVEMENT PROGRAM STATUS UPDATE — Public Services
Department
Raja Sethuraman, Public Services Director, provided presentation on the item.
Discussion ensued on Capital Improvement Program Status Update.
Council Member Reynolds, requested to upload table with projects, time, and status
on the website.
ACTION:
1. City Council received and filed the report regarding the City's Capital
Improvement Program status and;
2. Consensus to move forward with a budget adjustment re -appropriating the
remaining unspent balance of capital projects budgeted in prior years into the
Fiscal Year (FY) 18-19 budget.
ADJOURNMENT — The Mayor adjourned the meeting at 8:54 p.m.
MINUTES - SPECIAL STUDY SESSION OF FEBRUARY 26, 2019 - PAGE 2
Minutes adopted on this 2"d day of March, 2021.
ATTEST:
Brenda Green, City Clerk
MINUTES - SPECIAL STUDY SESSION OF FEBRUARY 26, 2019 - PAGE 3