HomeMy WebLinkAbout01-21-2020 - Signed MinutesMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL AND
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
JANUARY 21, 2020
CALL TO ORDER
The Closed Session was called to order by Mayor Foley at 4:00 p.m. in the Council
Chambers at Costa Mesa City Hall, 77 Fair Drive, Costa Mesa, California.
ROLL CALL
Present: Council Member Chavez, Council Member Genis, Council Member Mansoor,
Council Member Marr, Council Member Reynolds, Mayor Pro Tern Stephens, and
Mayor Foley.
Absent: None
PUBLIC COMMENT - NONE
The City Council recessed to Room 5A at 4:06 p.m. for Closed Session to consider the
following items:
1. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Subdivision (a) of Section 54957.6, California Government Code
Agency Designated Representative: Lori Ann Farrell Harrison, City Manager
Name of Employee Organization: Costa Mesa City Employees Association
(CMCEA).
2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Subdivision (a) of Section 54957.6, California Government Code
Agency Designated Representatives: Peter Brown, Partner, Liebert Cassidy
Whitmore, Lori Ann Farrell Harrison, City Manager
Name of Employee Organization: Costa Mesa Firefighters Association (CMFA)
3. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Subdivision (d)(2) of Section 54956.9, California Government Code — one
case
4. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
APN: 424-211-12; Property: 1885 Anaheim Street, Costa Mesa, CA 92627
Pursuant to Section 54956.8, California Government Code
Agency Negotiator: Lori Ann Farrell Harrison, City Manager
Negotiating Parties: Pastor Phil Eyskens, Church of the Nazarene/Lighthouse Church;
Cities in the Central Orange County Service Planning Area (SPA)
Negotiation: Price and Terms of Payment
Minutes — Regular Meeting — January 21, 2020 — Page 1
5. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
APN: 427-091-12; Property: 3175 Airway Avenue, Costa Mesa, CA 92627
Pursuant to Section 54956.8, California Government Code
Agency Negotiator: Lori Ann Farrell Harrison, City Manager
Negotiating Parties: Cities in the Central Orange County Service Planning Area (SPA)
Negotiation: Price and Terms of Payment
6. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Subdivision (d)(1) of Section 54956.9, California Government Code
Name of Case: Orange County Catholic Worker, an unincorporated association: Lisa
Bell, Shawn Carroll, Melissa Fields, Larry Ford, Cameron Ralston, Kathy Schuler,
Gloria Shoemake, as individuals v. Orange County, City of Anaheim, City of Costa
Mesa, and City of Orange, United States District Court for the Central District of
California — Southern Division, Case No. 8:18-cv-00155
City Council reconvened at 6:02 p.m.
CALL TO ORDER (00:00:11)
The meeting was called to order by Mayor Foley at 6:02 p.m. in the Council Chambers at
Costa Mesa City Hall, 77 Fair Drive, Costa Mesa, California.
NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE (00:00:17)
Ms. McVeigh's Class — Sonora Elementary School
MOMENT OF SOLEMN EXPRESSION (00:05:04)
Pastor Phil Eyskens, The Lighthouse Community Church, Costa Mesa
ROLL CALL (00:06:59)
Present: Council Member Chavez, Council Member Genis, Council Member
Mansoor, Council Member Marr, Council Member Reynolds, Mayor Pro
Tern Stephens and Mayor Foley.
Absent: None
Officials Present: City Manager Lori Ann Farrell Harrison, City Attorney Kimberly Hall
Barlow, Economic and Development Services Director Barry Curtis, Public Services
Director Raja Sethuraman, Acting Parks and Community Services Director Yvette Aguilar,
Finance Director Kelly Telford and City Clerk Brenda Green.
Mayor Foley reported that two items published as public hearings were not agendized
and will not be considered at the meeting.
CITY ATTORNEY CLOSED SESSION REPORT (00:07:32) — No Reportable Action
Minutes — Regular Meeting — January 21, 2020 — Page 2
PRESENTATIONS:
1. Orange County Business Council: Turning Red Tape into Red Carpet Award
(00:07:49)
2. Australia Sister City Visit (00:11:11)
3. Mayor's Award — Zoe and Zac Arbour (00:15:39)
4. Costa Mesa Minute (00:24:52)
5. Ms. Farrell Harrison, City Manager, provided an overview on the Costa Mesa
Bridge Shelter and Homelessness. (00:27:24)
PUBLIC COMMENTS — MATTER NOT LISTED ON THE AGENDA: (00:31:49)
Matt Holzmann, Costa Mesa, spoke on Fairview Developmental Center. (00:32:13)
Phil Marx, spoke on a variety of issues and House Speaker Nancy Pelosi. (00:33:11)
Leah Clavron, Costa Mesa, spoke in opposition to 5g cell towers. (00:36:29)
Bill Mitchell, Costa Mesa, spoke on parking problems on Vanguard St. (00:39:42)
Lou Novell, spoke on homelessness. (00:43:06)
Patrick Kelly, Costa Mesa, spoke on homelessness. (00:46:50)
Al Melone, Costa Mesa, spoke on the dog park. (00:50:10)
Robin Leffler, Costa Mesa, spoke on the character of Costa Mesa. (00:53:56)
Speaker, spoke on the homelessness report and requested a status update on the new
shelter and on the finances. (00:55:20)
Speaker, spoke on a Planning Commission decision regarding a business at Harbor and
Adams. (00:56:57)
COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS
(00:59:37)
Council Member Genis Spoke on homelessness, expressed concern regarding building
at Harbor and Adams, parking problems and street sweeping, and expressed
condolences on the passing of Mike Healy, Sharran Renna, Trudy Ohlig, and Joan Irvine
Smith. (00:59:50)
Minutes — Regular Meeting — January 21, 2020 — Page 3
Council Member Reynolds thanked Trellis team for Martin Luther King day of services,
spoke on attending a film festival, documenting work at Fairview Park, attending a
workshop at the Santa Ana Watershed, homelessness prevention, requested information
on business vacancies, and the monthly bike ride. (01:04:07)
Council Member Chavez spoke on Martin Luther King day and volunteering, the Lunar
New Year event, Vanguard Way parking, and praised MoonGoat coffee. (01:08:13)
Council Member Marr praised Hola Adios coffeeshop, spoke on homelessness efforts,
calling the non -emergency line, housing methodology and RHNA, and an economic
development plan. (01:09:40)
Mayor Pro Tern Stephens welcomed Susan Price the new Assistant City Manager, spoke
on Hennessey's restaurant opening, parking issues, reported on the Cannabis Ad Hoc
Committee meeting, the Lunar New Year Festival, Trudi Hall memorial, and a reminder
to license pets. (01:12:45)
Mayor Foley spoke on the Lunar New Year celebrations, welcomed new Sustainability
and Energy Manager, Salem Afeworki, welcomed students attending the meeting and
spoke on voting, spoke on the Ad Hoc meetings on Fairview Developmental Center and
Cannabis, reported on meeting with Congressman Harley Rouda, airport issues, and
meeting with constituents on Friday. (01:15:52)
REPORT - CITY MANAGER (01:21:02) - Ms. Farrell Harrison spoke on the Bark Park
options being presented to the Parks, Arts, and Community Services Committee, and
citywide parking issues.
REPORT - CITY ATTORNEY (01:22:30) - Ms. Hall Barlow reported on the Orange
County Needle Exchange case.
CONSENT CALENDAR: (01:23:18)
MOVED/SECOND: Mayor Pro Tern Stephens/Council Member Marr
MOTION: Approve recommended actions for Consent Calendar Item Nos. 1 through 11
except for 7, 9, and 10.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Genis, Council Member Mansoor,
Council Member Marr, Council Member Reynolds, Mayor Pro Tern Stephens, and Mayor
Foley.
Nays: None
Absent: None
Motion carried: 7-0 (Mayor Foley abstaining on CC-3, Warrant Resolution No. 2633)
Minutes — Regular Meeting — January 21, 2020 — Page 4
1. PROCEDURAL WAIVER: MOTION TO APPROVE THE READING BY TITLE
ONLY OF ALL ORDINANCES AND RESOLUTIONS. SAID ORDINANCES AND
RESOLUTIONS THAT APPEAR ON THE PUBLIC AGENDA SHALL BE READ
BY TITLE ONLY AND FURTHER READING WAIVED
ACTION:
City Council and Agency Board waived reading of Ordinances and Resolutions.
2. READING FOLDER
Claims received by the City Clerk: Nhi Trang Bui, Mercury Insurance Company,
Doreen Penfil, Amanda Pennington, Michael Siebuhr
ACTION:
City Council received and filed.
3. WARRANT RESOLUTION NO. 2633
ACTION:
City Council approved Warrant Resolution No. 2633 of the City Council of the City
of Costa Mesa, California, allowing certain claims and demands, including payroll
register nos. 19-24 "a" for $181.02; 19-25 for $2,986,671.88; 19-25 "a" for
6,075.93; 19-26 for 2,901,745.98; 19-26 "a" for 2,707.20; 20-01 for $2,813,713.82
and city operating expenses for $3,538,062.61; and specifying the funds out of
which the same are to be paid.
4. ADOPT RESOLUTION APPROVING RECOGNIZED OBLIGATION PAYMENT
SCHEDULE FOR FY 2020-21 FOR THE PERIOD OF JULY 1, 2020 TO JUNE 30,
2021
ACTION:
City Council adopted Successor Agency Resolution No. 2020-02 approving the
Recognized Obligation Payment Schedule for Fiscal Year 2020-21 for the period of
July 1, 2020 to June 30, 2021, subject to submittal to and review by the Orange
Countywide Oversight Board (Oversight Board) and then the State of California,
Department of Finance (DOF). Further, the Finance Director, or her authorized
designee, in consultation with legal counsel, shall be authorized to request and
complete meet and confer session(s), if any, with the DOF and authorized to make
augmentations, modifications, additions or revisions as may be necessary or directed
by DOF.
Minutes — Regular Meeting — January 21, 2020 — Page 5
5. RELEASE OF BOND IN CONNECTION WITH TRACT MAP 17747 AT 1620-1644
WHITTIER AVENUE, COSTA MESA, CALIFORNIA
ACTION:
City Council authorized the release of Monumentation Bond (Certificate No.
024060648) in the amount of $15,000.00 to Taylor Morrison of California, LLC, 100
Spectrum Center Drive, Suite 1450, Irvine, CA 92618.
6. FINAL MAP FOR TRACT NO. 18149 LOCATED AT 1966 WALLACE AVENUE,
COSTA MESA, CALIFORNIA
ACTION:
City Council approved the Final Map for Tract No. 18149 and authorized signing
of the Map by the City Clerk and the Interim City Engineer.
8. REFUND OF CASH DEPOSIT IN CONNECTION WITH ENCROACHMENT
PERMIT NO. PS17-01125 FOR STREET IMPROVEMENTS AT 2850 MESA
VERDE DRIVE EAST, COSTA MESA, CALIFORNIA
ACTION:
City Council refunded the cash deposit in connection with Encroachment Permit No.
PS17-01125 in the amount of $25,000.00 for street improvements to Pinnacle
Residential, 26050 Acero, Suite 302, Mission Viejo, CA 92691.
11. APPROVAL OF MAYOR'S APPOINTMENT TO THE BOARD OF THE
TRANSPORTATION CORRIDOR AGENCIES
ACTION:
City Council approved the Mayor's appointment to the Transportation Corridor
Agencies (TCA): Mayor Pro Tern John Stephens/Altemate Mayor Katrina Foley.
ITEMS PULLED FROM THE CONSENT CALENDAR:
7. CITY HALL FIRE ALARM SYSTEM UPGRADE AND COMMUNICATION FIRE
SUPPRESSION SYSTEM PROJECT -PHASE II (01:24:48)
Staff presentation by Mr. Sethuramen, Public Services Director.
Public Comment:
Karl Ahlf, Costa Mesa, spoke on the importance of upgrading the fire alarm
system. (01:25:23)
Public comments closed.
Minutes — Regular Meeting — January 21, 2020 — Page 6
MOVED/SECOND: Mayor Pro Tern Stephens/Council Member Chavez
MOTION: Approve the recommended actions.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Genis, Council Member
Mansoor, Council Member Marr, Council Member Reynolds, Mayor Pro Tern
Stephens, and Mayor Foley.
Nays: None
Absent: None
Motion carried: 7-0
ACTION:
1. City Council adopted plans, specifications, and working details for the City Hall
Fire Alarm System Upgrade and Communication Fire Suppression System
Project -Phase II; and
2. Approved and authorized the City Manager to sign the Justification for Single
Source Request for Johnson Controls for the City Hall Fire Alarm System
Upgrade and Communication Fire Suppression System Project -Phase II; and
3. Awarded a single source contract to Johnson Controls, 12728 Shoemaker
Avenue, Bldg. C, Santa Fe Springs, CA 90670 in the amount of $347,617.20;
and
4. Authorized a ten percent (10%) contingency totaling $34,761.70 as needed for
unforeseen costs; and
5. Authorized the City Manager and the City Clerk to execute the Public Works
Agreement and future contract amendments within Council -authorized limits.
10. AMENDMENT NO. 1 TO MEMORANDUM OF UNDERSTANDING C-6-0834 TO
EXTEND THE CURRENT STATUS OF "RIGHT-OF-WAY RESERVE"
DESIGNATION OF THE GARFIELD-GISLER BRIDGE CROSSING OVER THE
SANTA ANA RIVER (01:26:12)
Staff presentation by Mr. Sethuramen, Public Services Director.
Discussion ensued on firm deadlines and ensuring the bridge does not stay on
the master plan.
Public Comments:
Diana Denny, Costa Mesa, spoke in opposition to the Gisler -Garfield Bridge
Crossing. (01:30:56)
Robin Leffler, Costa Mesa, spoke in opposition to the Gisler -Garfield Bridge
Crossing. (01:33:19)
Minutes — Regular Meeting — January 21, 2020 — Page 7
Speaker, Costa Mesa, spoke in opposition to the Gisler -Garfield Bridge Crossing.
(01:35:46)
Public comments closed.
Mayor Foley spoke on opposing the bridge.
MOVED/SECOND: Mayor Pro Tern Stephens/Council Member Chavez
MOTION: Approve Amendment No. 1 to Memorandum of Understanding (MOU) C-
6-0834 among the Cities of Costa Mesa, Fountain Valley, and Huntington Beach
and the Orange County Transportation Authority (OCTA) for the Garfield -Gisler
Bridge Crossing over the Santa Ana River.
Mayor Pro Tern Stephens spoke against the bridge.
Council Member Chavez spoke against the bridge.
Council Member Mansoor reiterated a statement in the agenda report that states
once the 1-405 is completed the bridge is not needed, and requested stronger
language in the agreement.
Council Member Marr clarified the Master Plan process.
Council Member Genis spoke on the terminology in the MOU, spoke on removing
from the Master Plan, requested putting on the agenda an updated resolution
against the bridge to reiterate opposition.
Mayor Foley requested to include in the motion a strongly worded letter opposing
the bridge.
Mayor Pro Tern Stephens and Council Member Chavez agreed to the request.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Genis, Council Member Mansoor,
Council Member Marr, Council Member Reynolds, Mayor Pro Tern Stephens, and
Mayor Foley.
Nays: None
Absent: None
Motion carried: 7-0
Minutes — Regular Meeting — January 21, 2020 — Page 8
ACTION:
City Council approved Amendment No. 1 to Memorandum of Understanding (MOU)
C-6-0834 among the Cities of Costa Mesa, Fountain Valley, and Huntington Beach
and the Orange County Transportation Authority (OCTA) for the Garfield -Gisler
Bridge Crossing over the Santa Ana River.
9. JACK HAMMETT SPORTS COMPLEX PARKING LOT AND ADA UPGRADES,
CITY PROJECT NO. 19-15 (01:53:17)
Mayor Foley recused herself and stepped down from the dais for this item as she
lives within 500' of the project.
Public Comment:
Karl Ahlf, Costa Mesa, spoke on compliance with ADA laws. (01:53:47)
Public comments closed.
MOVED/SECOND: Council Member Marr/Council Member Chavez
MOTION: Approve the recommended actions.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Genis, Council Member
Mansoor, Council Member Marr, Council Member Reynolds, and Mayor Pro Tern
Stephens.
Nays: None
Absent: None
Abstain: Mayor Foley
Motion carried: 6-0-0-1
ACTION:
1. City Council accepted the withdrawal of the bid submitted by Amtek Construction
for the Jack Hammett Sports Complex Parking Lot and ADA Upgrades Project,
City Project No. 19-15; and
2. Authorized staff to re -advertise the project.
----------------------------------- END OF CONSENT CALENDAR -----------------------------------
City Council recessed into a break at 7:58 p.m.
City Council reconvened at 8:08 p.m.
PUBLIC HEARINGS — 7:00 p.m. (Resolution No. 05-55): NONE
OLD BUSINESS: NONE
Minutes — Regular Meeting — January 21, 2020 — Page 9
NEW BUSINESS:
MOVED/SECOND: Mayor Foley/ Mayor Pro Tem Stephens
MOTION: Move New Business item 9 to be heard first.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Genis, Council Member Marr,
Council Member Reynolds, Mayor Pro Tern Stephens, and Mayor Foley.
Nays: None
Absent: Council Member Mansoor (left the meeting at 8:00 p.m.)
Motion carried: 6-0-1
9. DISCUSSION AND POTENTIAL ACTION ON FAIRVIEW DEVELOPMENTAL
CENTER AD HOC COMMITTEE UPDATE AND RECOMMENDATIONS
(01:57:09)
Staff presentation by Mr. Lock, Chief of Staff and the Ad Hoc Committee.
Discussion ensued on defining permanent supportive housing, on slide 15 of the
presentation regarding the Costa Mesa Village framework, if the plan counts
toward RHNA goals, the general plan and open space, public engagement, and
Harbor Village interactions.
Public Comments:
Flo Martin, Costa Mesa, spoke on the history of projects at the site. (02:55:49)
Steve McNally, Costa Mesa, expressed concern on the monies for mental
services. (02:58:57)
Patrick Kelly, Costa Mesa, spoke on housing for seniors, owning and
affordability. (03:02:12)
Rick Huffman, Costa Mesa, supports higher density in order to have more open
space, spoke on another access point on Merrimac Way, supports strong town
concepts, suggested using a mixed use concept, and spoke on the overall plan
for the city. (03:05:13)
Thomas Fielder, spoke in support of more low income housing. (03:08:10)
Margaret Sharp, Costa Mesa, spoke in support of affordable housing and
supportive housing. (03:11:11)
Eve Garrow, from ACLU of Southern California, spoke in support of the ad hoc
committee recommendations and supports the Shelter First Strategy. (03:13:42)
Minutes — Regular Meeting — January 21, 2020 — Page 10
Speaker, spoke on due diligence on city partnerships, supporting veterans and
senior housing first, and on providing housing. (03:16:46)
Dave Duran, spoke in support of more housing. (03:19:00)
Wendy Leece, Costa Mesa, spoke in support of the plan, on working with the
local schools, looking at the needs of seniors, and leading with wisdom.
(03:22:20)
Linda Kramer, Costa Mesa, spoke in support of the item and to consider reducing
emissions. (03:24:53)
Speaker, spoke in support of the item. (03:27:22)
Robin Leffler, Costa Mesa, spoke on saving historic buildings, asked if the
development will count towards the new RHNA number, spoke on the ad hoc
committee meeting being open to public and to taking minutes. (03:30:39)
Public comments closed.
MOVED/SECOND: Mayor Foley/Mayor Pro Tern Stephens
MOTION: Accept the recommendation from the Ad Hoc Committee and in support
of the project at Fairview Developmental Center site to count towards the RHNA
number.
Mayor Foley, Mayor Pro Tern Stephens, and Council Members Marr and
Reynolds spoke on supporting the motion.
Discussion ensued on the numbers and vision on slide 15 of the presentation
regarding the Costa Mesa Village Solution, using Fairview Developmental Center
for housing at all income levels, preserving the historical buildings, and clarifying
the level of detail needed in the motion.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Marr, Council Member Reynolds,
Mayor Pro Tern Stephens, and Mayor Foley.
Nays: None
Absent: Council Member Genis (left the meeting at 10:25 p.m.), Council Member
Mansoor,
Motion carried: 5-0-2
Minutes — Regular Meeting — January 21, 2020 — Page 11
ACTION:
City Council approved a high level housing -first, solutions -oriented framework for
the Fairview Developmental Center site to discuss with the Governor's Office,
State Department of General Services, and state legislators. The City Council
provided direction that whatever project is built at Fairview Developmental Center
site to count towards the RHNA number, and gave direction to move forward.
1. RECEIVE AND FILE THE CITY'S AUDITED FINANCIAL REPORTS AND
COSTA MESA PUBLIC FINANCING AUTHORITY'S AUDITED FINANCIAL
STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2019 (04:18:37)
Staff presentation by Ms. Telford, Finance Director and Ms. King, Assistant
Finance Director.
Public Comments: None
MOVED/SECOND: Mayor Pro Tern Stephens/Council Member Marr
MOTION: Approve the recommended actions.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Marr, Council Member Reynolds,
Mayor Pro Tern Stephens, and Mayor Foley.
Nays: None
Absent: Council Member Genis, Council Member Mansoor,
Motion carried: 5-0-2
ACTION:
1. City Council received and filed the following reports for the fiscal year ended
June 30, 2019:
a. Comprehensive Annual Financial Report (CAFR); and
b. Single Audit Report; and
c. Air Quality Improvement Fund Compliance Report; and
d. Independent Auditor's Report on Internal Control Over Financial Reporting
and on Compliance and Other Matters Based on an Audit of Financial
Statements Performed in Accordance with Government Auditing Standards;
and
e. Audit Communication Letter; and
f. Independent Accountant's Report on Agreed -Upon Procedures Applied to
Appropriation Limit Worksheets.
2. City Council and Costa Mesa Public Financing Authority received and filed the
Costa Mesa Public Financing Authority audited financial statements for the
fiscal year ended June 30, 2019.
Minutes — Regular Meeting — January 21, 2020 — Page 12
2. RECEIVE AND FILE THE COSTA MESA FINANCING AUTHORITY'S AUDITED
FINANCIAL STATEMENTS FOR FISCAL YEAR ENDED JUNE 30, 2019
(04:34:03)
Staff presentation by Ms. Telford, Finance Director.
Public Comments: None
MOVED/SECOND: Council Member Marr/Council Member Reynolds
MOTION: Approve the recommended actions.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Marr, Council Member Reynolds,
Mayor Pro Tern Stephens, and Mayor Foley.
Nays: None
Absent: Council Member Genis, Council Member Mansoor
Motion carried: 5-0-2
ACTION:
City Council and Costa Mesa Financing Authority received and filed the Costa
Mesa Financing Authority audited financial statements for the fiscal year ended
June 30, 2019.
3. INTRODUCTION OF AN ORDINANCE REPEALING AND REPLACING
ARTICLE 2 (PURCHASING) OF CHAPTER V (FINANCE) AND AMENDING
ARTICLE 2 (POWERS AND DUTIES) OF CHAPTER IV (CITY MANAGER) OF
TITLE 2 (ADMINISTRATION) OF THE COSTA MESA MUNICIPAL CODE
RELATING TO INFORMAL BIDDING THRESHOLDS AND DEFINING THE
CONTRACTING AUTHORITY OF CITY OFFICERS AND EMPLOYEES,
INCLUDING THE CITY MANAGER AND FINANCE DIRECTOR (04:35:22)
Staff presentation by Ms. Telford, Finance Director.
Discussion ensued on if the 5% preferential treatment for Costa Mesa
businesses and controls for ethical practices.
Public Comment:
Ralph Taboada, Costa Mesa, spoke on signature authority, and suggested
annual purchase agreements. (04:45:50)
Public comment closed.
MOVED/SECOND: Council Member Chavez/Council Member Marr
MOTION: Approve the recommended actions.
Minutes — Regular Meeting — January 21, 2020 — Page 13
Council Member Chavez and Mayor Pro Tern Stephens spoke in support of the
motion.
Council Member Reynolds requested a letter from the FiPAC Committee in support
of the item.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Marr, Council Member Reynolds,
Mayor Pro Tern Stephens, and Mayor Foley.
Nays: None
Absent: Council Member Genis, Council Member Mansoor
Motion carried: 5-0-2
ACTION:
City Council introduced for first reading, by title only, Ordinance No. 2020-01,
repealing and replacing Article 2 (Purchasing) of Chapter V (Finance) and amending
Article 2 (Powers and Duties) of Chapter IV (City Manager) of Title 2 (Administration)
of the Costa Mesa Municipal Code relating to informal bidding thresholds and
defining the contracting authority of City officers and employees, including the City
Manager and Finance Director.
4. INTRODUCTION OF AN ORDINANCE TO AMEND ARTICLE 3 (PUBLIC
PROJECTS) OF CHAPTER 5 (FINANCE) OF TITLE 2 (ADMINISTRATION) AND
ARTICLE 3 (FINAL MAPS) OF CHAPTER 11 (SUBDIVISIONS) OF TITLE 13
(PLANNING, ZONING AND DEVELOPMENT) OF THE COSTA MESA
MUNICIPAL CODE (04:52:14)
Staff presentation by Mr. Sethuraman, Public Services Director.
Discussion ensued on controls in place to ensure compliance, and the publics ability
to review and comment on designs.
Public Comments:
Flo Martin, Costa Mesa, requested any infrastructure changes or repaving to go
before Bikeway and Walkability Committee before the project begins. (05:01:30)
Ralph Taboada, Costa Mesa, requested any infrastructure changes or repaving to
go before Bikeway and Walkability Committee before the project begins. (5:02:39)
Public comments closed.
Minutes — Regular Meeting — January 21, 2020 — Page 14
MOVED/SECOND: Council Member Marr/Council Member Chavez
MOTION: Approve the recommended actions.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Marr, Council Member Reynolds,
Mayor Pro Tern Stephens, and Mayor Foley.
Nays: None
Absent: Council Member Genis, Council Member Mansoor
Motion carried: 5-0-2
ACTION:
City Council introduced for first reading, by title only, Ordinance No. 2020-02,
amending the Costa Mesa Municipal Code relating to authorization for acceptance
of work performed on construction contracts which are awarded following informal
bidding procedures, bidder's security requirements, adoption of plans and
specifications, and release of bonds for public and private improvements:
• Article 3 (Public Projects) of Chapter 5 (Finance) of Title 2 (Administration); and
• Article 3 (Final Maps) of Chapter 11 (Subdivisions) of Title 13 (Planning, Zoning
and Development).
5. ESTABLISHMENT OF A SECTION 115 TRUST FUND FOR UNFUNDED
PENSION OBLIGATIONS AND PROFESSIONAL SERVICES AGREEMENT
WITH PARS FOR SECTION 115 TRUST FUND ADMINISTRATION AND
INVESTMENT MANAGEMENT SERVICES (05:03:11)
Staff presentation by Ms. Telford, Finance Director.
Public Comment:
Ralph Taboada, Costa Mesa, spoke in support of the item. (05:05:36)
Public comments closed.
MOVED/SECOND: Mayor Pro Tern Stephens/Council Member Reynolds
MOTION: Approve the recommended actions.
Mayor Pro Tern Stephens and Council Member Reynolds spoke in support of the
motion.
Mayor Foley requested to add to the motion to appropriate $1.75 million into the trust
as soon as the trust is formally set up.
Mayor Pro Tern Stephens and Council Member Reynolds agreed to the addition.
Minutes — Regular Meeting — January 21, 2020 — Page 15
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Marr, Council Member Reynolds,
Mayor Pro Tern Stephens, and Mayor Foley.
Nays: None
Absent: Council Member Genis, Council Member Mansoor
Motion carried: 5-0-2
ACTION:
1. City Council approved proposed Resolution No. 2020-03 authorizing the
establishment of a Section 115 trust fund to be used as a rate stabilization fund
for pensions, adopting the PARS Public Agencies Post -Employment Benefits
Trust, appointing the Finance Director as the plan administrator and authorizing
the Finance Director to take the necessary steps to negotiate and execute the
documents to establish a Section 115 trust fund, and delegating authority to the
Finance Director for managing the Section 115 trust fund investments; and
2. Approved the proposed Professional Services Agreement with Phase II Systems
DBA Public Agency Retirement Services (PARS) for Section 115 trust fund
administration and investment management services; and
3. Authorized the City Manager and City Clerk to execute the proposed
Professional Services Agreement and future amendments to the agreement
within Council authorized limits.
4. Authorized appropriating $1.75 million to be transferred to the trust as soon as it
is formally set up.
6. AWARD A PROFESSIONAL SERVICES AGREEMENT TO GILLIS +
PANICHAPAN ARCHITECTS INC. (GPA) FOR ARCHITECTURAL AND
ENGINEERING SERVICES FOR THE DESIGN OF THE CMPD SHOOTING
RANGE UPGRADE (05:12:11)
Staff presentation by Mr. Sethuraman, Public Services Director.
Public Comment:
Ralph Taboada, Costa Mesa, spoke in support of joint uses of the range,
consolidation of the communications effort, potential consolidation of a specialized
mechanic, and requested clarification on the cost of the project. (05:15:53)
Public comments closed.
MOVED/SECOND: Council Member Marr/ Mayor Pro Tem Stephens
MOTION: Approve the recommended actions.
Council Member Marr spoke on supporting the motion and recruitment efforts.
Minutes — Regular Meeting — January 21, 2020 — Page 16
Mayor Pro Tern Stephens clarified the capacity for the city to share the facility,
budget, requested a project timeline, and inquired if grant funding is an option.
Mayor Foley spoke on supporting the motion
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Marr, Council Member Reynolds,
Mayor Pro Tern Stephens, and Mayor Foley.
Nays: None
Absent: Council Member Genis, Council Member Mansoor
Motion carried: 5-0-2
ACTION:
1. City Council awarded a Professional Services Agreement to Gillis + Panichapan
Architects Inc. (GPA), 2900 Bristol Street, Suite G-205, Costa Mesa, CA 92626,
in the amount of $99,830, for the design of the Police Department shooting range
upgrade.
2. Authorized a ten (10) percent contingency if needed.
3. Authorized the City Manager and the City Clerk to execute the Professional
Services Agreement, and authorize the City Manager to execute future contract
amendments within Council -authorized limits.
7. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH DIXON
RESOURCES UNLIMITED FOR A CITYWIDE PARKING STUDY OF THE
RESIDENTIAL PERMIT PARKING PROGRAM (05:27:38)
Presentation by Raja Sethuraman, Public Services Director.
Public Comments: None
MOVED/SECOND: Council Member Chavez/Council Member Reynolds
MOTION: Approve the recommended actions.
Council Member Chavez spoke in support of the item and on parking issues in the
City.
Council Member Reynolds spoke in support of the motion and to include Spanish
language outreach, to look at parking citations, and at ways to receive good
feedback.
Mayor Pro Tern Stephens spoke in support of the motion, the need to address
residential parking and commercial parking pocket areas.
Mayor Foley spoke in support of the motion, the need to address Vanguard parking
issues, and to review approved CUP's because owners are charging for parking.
Minutes — Regular Meeting — January 21, 2020 — Page 17
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Marr, Council Member Reynolds,
Mayor Pro Tern Stephens, and Mayor Foley.
Nays: None
Absent: Council Member Genis, Council Member Mansoor
Motion carried: 5-0-2
ACTION:
1. City Council approved the proposed Professional Services Agreement (PSA)
with Dixon Resources Unlimited for a Citywide Parking Study of the residential
permit parking program, in the amount of $132,000; and
2. Authorized the City Manager and the City Clerk to execute the PSA and future
amendments to the agreement; and
3. Authorized an additional 10% contingency totaling $13,000, as needed for
unforeseen costs.
MOVED/SECOND: Mayor Foley/Council Member Chavez
MOTION: Extend the meeting past midnight.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Marr, Council Member Reynolds,
Mayor Pro Tern Stephens, and Mayor Foley.
Nays: None
Absent: Council Member Genis, Council Member Mansoor,
Motion carried: 5-0-2
8. PEDESTRIAN MASTER PLAN (05:39:37)
Staff presentation by Raja Sethuraman, Public Services Director.
Public Comments:
Flo Martin, Costa Mesa, spoke on the need for pedestrian friendly streets and in
support of the item. (05:43:34)
Ralph Taboada, Costa Mesa, spoke in support of pedestrian friendly streets and on
expediting the process. (05:46:41)
Public comments closed.
MOVED/SECOND: Mayor Foley/Council Member Reynolds
MOTION: Approve the recommended actions.
Mayor Foley spoke in support of the motion.
Council Member Reynolds spoke in support of the motion and in support of
community engagement.
Minutes — Regular Meeting — January 21, 2020 — Page 18
Mayor Pro Tern Stephens spoke in support of the motion and the need for a
crosswalk at Wallace and 19th street.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Marr, Council Member Reynolds,
Mayor Pro Tern Stephens, and Mayor Foley.
Nays: None
Absent: Council Member Genis, Council Member Mansoor,
Motion carried: 5-0-2
ACTION:
1. City Council approved a budget adjustment appropriating $75,000 from the
unassigned fund balance in the Traffic Impact Fees fund to the FY 2019-20
Public Services Department Budget for a local grant match from the Southern
California Association of Governments (SCAG) for a Pedestrian Master Plan
Project; and
2. Authorized the City Manager and Public Services Director to sign a commitment
letter to SCAG for the local match of the grant for the project.
ADDITIONAL COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND
SUGGESTIONS (05:55:20)
Council Member Marr spoke on Wendy Leece's comment to lead with hearts and also be
wise.
ADJOURNMENT — Mayor Foley adjourned the meeting at 12:21 a.m. in honor and
remembrance of Mike Healey, Sherin Rhea, Trudy Ohlig-Hall, Joan Irvine Smith, and
Terry and Jason Webster's mom.
Minutes — Regular Meeting — January 21, 2020 — Page 19
Minutes adopted on this 1st day of September, 2020.
ATTEST:
� ud a -
Brenda Green, ity Clerk
Minutes — Regular Meeting — January 21, 2020 — Page 20