HomeMy WebLinkAbout06-16-2020 Signed MinutesMINUTES OF THE JOINT REGULAR MEETING OF THE CITY COUNCIL
AND SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
AND SPECIAL HOUSING AUTHORITY
JUNE 16, 2020
CALL TO ORDER - The Closed Session was called to order by Mayor Foley at 4:04 p.m.
ROLL CALL
Present by Zoom: Council Member Chavez, Council Member Genis, Council Member
Mansoor, Council Member Marr, Council Member Reynolds, Mayor Pro Tern Stephens,
and Mayor Foley.
Absent: None
PUBLIC COMMENTS — NONE
The City Council recessed at 4:08 p.m. for Closed Session to consider the following items:
CLOSED SESSION ITEMS:
1. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Subdivision (a) of Section 54957.6, California Government Code
Agency Designated Representatives: Peter Brown, Partner, Liebert Cassidy
Whitmore, Lori Ann Farrell Harrison, City Manager
Name of Employee Organization: Costa Mesa Firefighters Association (CMFA),
Costa Mesa Fire Management Association (CMFMA)
2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Subdivision (a) of Section 54957.6, California Government Code
Agency Designated Representative: Lori Ann Farrell Harrison, City Manager
Name of Employee Organization: Costa Mesa Police Management Association
(CMPMA), Costa Mesa Police Association (CMPA)
3. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Subdivision (a) of Section 54957.6, California Government Code
Agency Designated Representative: Lori Ann Farrell Harrison, City Manager
Name of Employee Organization: Costa Mesa City Employees Association
(CMCEA)
4. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Subdivision (a) of Section 54957.6, California Government Code
Agency Designated Representative: Lori Ann Farrell Harrison, City Manager
Name of Employee Organization: Costa Mesa Division Managers Association
(CMDMA)
Minutes — Regular Meeting — June 16, 2020 — Page 1
5. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Subdivision (a) of Section 54957.6, California Government Code
Agency Designated Representative: Lori Ann Farrell Harrison, City Manager
Name of Employee Organization: Unrepresented Employees: Confidential Unit,
Confidential Management Unit, Executive Employees, Part -Time Employees.
6. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
APN: 424-211-12; Property: 1885 Anaheim Street, Costa Mesa, CA 92627
Pursuant to Section 54956.8, California Government Code
Agency Negotiator: Lori Ann Farrell Harrison, City Manager
Negotiating Parties: Pastor Phil Eyskens, Church of the Nazarene/Lighthouse
Church; Cities in the Central Orange County Service Planning Area (SPA)
Under Negotiation: Price and Terms of Payment
7. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
APN: 427-091-12; Property: 3175 Airway Avenue, Costa Mesa, CA 92627
Pursuant to Section 54956.8, California Government Code
Agency Negotiator: Lori Ann Farrell Harrison, City Manager
Negotiating Parties: Cities in the Central Orange County Service Planning Area
(SPA)
Under Negotiation: Price and Terms of Payment
8. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Subdivision (d)(1) of Section 54956.9, California Government Code
Name of Case: Orange County Catholic Worker, an unincorporated association: Lisa
Bell, Shawn Carroll, Melissa Fields, Larry Ford, Cameron Ralston, Kathy Schuler,
Gloria Shoemake, as individuals v. Orange County, City of Anaheim, City of Costa
Mesa, and City of Orange, United States District Court for the Central District of
California — Southern Division, Case No. 8:18-cv-00155
9. THREAT TO SECURITY
Pursuant to subdivision (a) of Section 54957, California Government Code
Consultation with: Costa Mesa Director of Emergency Services, and City Manager,
Lori Ann Farrell Harrison; Bryan Glass, Police Chief; Dan Stefano, Fire Chief; and
Jason Dempsey, Emergency Services Administrator.
Closed Session adjourned at 6:50 p.m.
CALL TO ORDER (00:00:13) - The Regular and Special Joint Housing Authority
meetings were called to order by Mayor Foley at 7:01 p.m. via Zoom webinar
NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE (00:00:29)
Led by Mayor Foley
MOMENT OF SOLEMN EXPRESSION (00:03:23)
Pastor Mark Page, Grace Fellowship Church, Costa Mesa
Minutes — Regular Meeting — June 16, 2020 — Page 2
ROLL CALL OF HOUSING AUTHORITY AND CITY COUNCIL (00:05:46)
Present by Zoom: Council/Board Member Chavez, Council/Board Member Genis,
Council/Board Member Mansoor, Council/Board Member Marr,
Council/Board Member Reynolds, Mayor Pro TemNice Chair
Stephens, and Mayor/Chair Foley.
Absent: None
PUBLIC COMMENTS - HOUSING AUTHORITY ITEMS: NONE
NEW BUSINESS:
1. MINUTES OF THE JANUARY 21, 2020 JOINT MEETING OF THE COSTA MESA
HOUSING AUTHORITY AND CITY COUNCIL
Public Comments: None
MOVED/SECOND: Council/Board Member Marr/Council/Board Member Chavez
MOTION: Approve the minutes of the January 21, 2020 Housing Authority and City
Council meeting.
The motion carried by the following roll call vote:
Ayes: Council/Board Member Chavez, Council/Board Member Genis,
Council/Board Member Mansoor, Council/Board Member Marr, Council/Board
Member Reynolds, Mayor Pro TemNice Chair Stephens, and Mayor/Chair Foley.
Nays: None
Absent: None
Motion carried: 7-0
ACTION:
Housing Authority and City Council approved the minutes of January 21, 2020.
2. HOUSING AUTHORITY ANNUAL BUDGET FOR FY 2020-2021
Staff presentation by Ms. King, Assistant Finance Director.
Public Comments: None
MOVED/SECOND: Mayor Pro TemNice Chair Stephens/Council/Board Member
Chavez
MOTION: Approve recommended action.
The motion carried by the following roll call vote:
Ayes: Council/Board Member Chavez, Council/Board Member Genis,
Council/Board Member Mansoor, Council/Board Member Marr, Council/Board
Member Reynolds, Mayor Pro TemNice Chair Stephens, and Mayor/Chair Foley.
Nays: None
Absent: None
Motion carried: 7-0
Minutes — Regular Meeting — June 16, 2020 — Page 3
ACTION:
City Council and the Housing Authority adopted the Joint Resolution Approving the
Housing Authority Budget including Housing and Community Development
expenses for FY 2020-2021.
BOARD AND COUNCIL MEMBER COMMENTS:
Council/Board Member Reynolds inquired on filling the vacant tenant positions.
CITY ATTORNEY CLOSED SESSION REPORT (00:25:16) — No reportable action,
direction was given.
PRESENTATIONS:
Police Chief Glass provided an update on the Costa Mesa Police Department. (00:25:51)
Mayor Foley provided an update on reStore Costa Mesa Economic Recovery plan.
(01:15:15)
PUBLIC COMMENTS — MATTER NOT LISTED ON THE AGENDA: (01:25:19)
Speaker, thanked Chief Glass, expressed concern for body cameras, and spoke on Chief
Glass' salary. (01:26:02)
Speaker, spoke on the Black Lives Matter movement, services for non-violent calls, and
the CAHOOTS program in Oregon. (01:30:44)
Speaker, spoke on starting the City Council meetings on time. (01:33:35)
Speaker, spoke on a Navajo community service event. (01:38:16)
Brock Anderson, spoke on the Black Lives Matter movement and civil unrest. (01:41:35)
Walid Wasfy, spoke on youth programs, COVID-19 rising numbers, the city's plan to close
again if needed, and Chief Glass' presentation. (01:44:19)
Meredith Hambruso, spoke on a truck driving around Costa Mesa with a picture being a
potential hate crime, and spoke on choke holds. (01:47:17)
Aaron McCall, spoke on tracking Police Department calls and a community oversight
committee. (01:48:56)
Bill McCarty, Costa Mesa, spoke on police showing restraint and support of social
programs. (01:51:00)
John Merrill, Costa Mesa, spoke on Council Member comments and point of personal
privilege. (01:52:02)
Speaker, spoke on a family member and discrimination. (01:54:33)
Minutes — Regular Meeting — June 16, 2020 — Page 4
Speaker, spoke on reallocating Police Department funds to non -law enforcement to
handle social issues.
COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS
Council Member Reynolds spoke on engaging participation from citizens, public safety,
and starting meetings on time. (01:55:54)
Council Member Chavez congratulated graduates, spoke on the Power of One
Foundation free food event, the CAHOOTS Program, use of resources, calls for service,
and on public comments. (01:58:51)
Council Member Mansoor spoke on public comments, point of order, and praised the
Police Department. (02:03:25)
Council Member Genis requested clarification on point of order, spoke on public safety,
Police Department benefits, social workers on staff, COVID-19 numbers, parks
reopened, mosquitos, and free speech. (02:06:35)
Mayor Pro Tern Stephens spoke on the meeting starting late, Newport Rib Company's
celebration of high school students, 4th of July and fireworks, thanked Police Chief
Glass for his presentation, praised police response to protests, social workers and code
enforcement working with the Police Department, COVID-19 numbers, requested to pull
Consent Calendar item number 9, and reminded everyone to wear their masks.
(02:12:59)
Mayor Foley, spoke on COVID-19 cases, requested Police Chief Glass to explain the
choke hold, and congratulated graduates. (02:17:59)
REPORT — CITY MANAGER (02:22:28) - None
REPORT — CITY ATTORNEY (02:23:40) - None
CONSENT CALENDAR: (Items 1-15) (02:23:54)
MOVED/SECOND: Mayor Pro Tern Stephens/Council Member Reynolds
MOTION: Approve recommended actions for Consent Calendar Item Nos. 1 through 15
except for 6, 9, 11, 12, and 15.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Genis, Council Member Mansoor,
Council Member Marr, Council Member Reynolds, Mayor Pro Tern Stephens, and Mayor
Foley.
Nays: None
Absent: None
Motion carried: 7-0
Minutes — Regular Meeting — June 16, 2020 — Page 5
1. PROCEDURAL WAIVER: APPROVE THE READING BY TITLE ONLY OF ALL
ORDINANCES AND RESOLUTIONS
ACTION:
City Council and Agency Board approved the reading by title only and waived full
reading of Ordinances and Resolutions.
2. READING FOLDER
Claims received by the City Clerk: David Thomas Hawkins and Jamie Schoneman
ACTION:
City Council received and filed.
3. WARRANT RESOLUTION NO.2643
ACTION:
City Council approved Warrant Resolution No. 2643 of the City Council of the City
of Costa Mesa, California, allowing certain claims and demands, including Payroll
Register Nos. 20-11 for $2,493,052.98; and City operating expenses for
$1, 603,138.77.
4. MINUTES OF THE REGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO
THE REDEVELOPMENT AGENCY MEETINGS OF SEPTEMBER 3, 2019 AND
SEPTEMBER 17, 2019
ACTION:
City Council approved the minutes of September 3, 2019 and September 17, 2019.
5. SB 1205 COMPLIANCE REPORT FOR 2019 STATE -MANDATED ANNUAL FIRE
INSPECTIONS
ACTION:
City Council adopted a resolution to accept the report on the status of all 2019 state -
mandated annual fire inspections in the City as required by California Health and
Safety Code Section 13146.4.
7. LOCAL EARLY ACTION PLANNING (LEAP) GRANT APPLICATION
ACTION:
City Council adopted a resolution authorizing the City Manager, or designee, to
apply for the California Department of Housing and Community Development's
(HCD) Local Early Action Planning Grant Program (LEAP) in the amount of
$500,000 and, if awarded, authorized the City Manager to execute the standard
agreement.
Minutes — Regular Meeting — June 16, 2020 — Page 6
8.
10.
13.
2019 ANNUAL REVIEW OF THE COSTA MESA 2015-2035 GENERAL PLAN
ACTION:
City Council approved of the 2019 Annual Review of the 2015-2035 Costa Mesa
General Plan as its annual progress report for final submittal to the State Office of
Planning and Research and the State Department of Housing and Community
Development.
RENEWED MEASURE M (M2) ELIGIBILITY
ACTION:
1. City Council approved the City's Maintenance of Effort (MOE) for Fiscal Year
2020-21.
2. Approved the City's Local Signal Synchronization Plan (LSSP).
3. Approved the M2 Seven -Year Capital Improvement Program (CIP) comprised of
the City's Five -Year and future year CIP for Fiscal Year 2020-21 through Fiscal
Year 2026-27.
4. Adopted the Resolution for the Update of the Local Signal Synchronization Plan.
5. Adopted the Resolution for the Update of the Pavement Management Plan.
6. Authorized the City Engineer to submit the Pavement Management Plan.
APPROVAL OF A HOTEL OCCUPANCY AGREEMENT WITH THE DAYS INN
FOR COVID-19 EMERGENCY RELATED MOTEL SERVICES
ACTION:
1. City Council approved the proposed Hotel Occupancy Agreement with Nico
Hospitality LLC, a California limited liability company DBA Days Inn ("Days Inn")
for emergency motel services pursuant to the County of Orange COVID-19 motel
reimbursement program for a 6-month term, through December 31, 2020.
2. Authorized the City Manager and City Clerk to execute the Hotel Occupancy
Agreement and future amendments to the Agreement.
3. Authorized the City Manager to approve the procurement of motel services with
The Days Inn cumulatively exceeding $50,000 through the expiration of the Hotel
Occupancy Agreement.
Minutes — Regular Meeting — June 16, 2020 — Page 7
14. RESOLUTIONS RELATING TO THE CALLING OF THE GENERAL MUNICIPAL
ELECTION ON NOVEMBER 3, 2020
ACTION:
1. City Council adopted Resolution No. 2020-25, calling and giving notice to conduct
a General Municipal Election on November 3, 2020 for the purpose of electing a
Mayor for the full term of two years; and election of three members of the City
Council from the first, second, and sixth districts, for the full term of four years.
2. Adopted Resolution No. 2020-26, requesting the Orange County Board of
Supervisors to consolidate the General Municipal Election with the Statewide
General Election and to issue instruction to the Orange County Registrar of
Voters Elections Department to provide specific services in the conduct of the
consolidated election.
3. Adopted Resolution No. 2020-27, adopting regulations pertaining to Candidates
Statements submitted to the voters at a General Municipal Election to be held on
November 3, 2020.
ITEMS PULLED FROM THE CONSENT CALENDAR
6. PROFESSIONAL SERVICES AGREEMENT WITH LIEBERT CASSIDY
WHITMORE FOR SPECIAL COUNSEL LEGAL SERVICES (02:25:48)
Staff presentation by Ms. Barlow, City Attorney.
Discussion ensued on future amendments and on the firms work with the city.
Public Comments: None
MOVED/SECOND: Council Member Chavez/Mayor Pro Tem Stephens
MOTION: Approve the recommended actions.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Genis, Council Member
Mansoor, Council Member Marr, Council Member Reynolds, Mayor Pro Tem
Stephens, and Mayor Foley
Nays: None
Absent: None
Abstain: None
Motion carried: 7-0
ACTION:
1. City Council approved the professional service agreement with Liebert Cassidy
Whitmore for as -needed special counsel legal services relating to labor relations
and employment law.
2. Authorized the City Manager and City Clerk to execute the agreement and future
amendments to the agreement.
Minutes — Regular Meeting — June 16, 2020 — Page 8
9. MOBILE VIDEO SYSTEM (MVS) REPLACEMENT AND PURCHASE (02:33:59)
Staff presentation by Police Chief Glass.
Discussion ensued on the expected lifetime of the equipment, video retrieval, the
car video system, the RFP process, and a citizen's advisory committee.
Public Comments:
Aaron McCall, spoke on the process of choosing the vendor and potentially rolling
out slowly due to the current financial situation.
MOVED/SECOND: Council Member Marr/Mayor Pro Tern Stephens
MOTION: Approve the recommended actions.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Genis, Council Member
Mansoor, Council Member Marr, Council Member Reynolds, Mayor Pro Tern
Stephens, and Mayor Foley
Nays: None
Absent: None
Abstain: None
Motion carried: 7-0
ACTION:
1. City Council authorized the purchase of a mobile video system (MVS) from
WatchGuard Video, Inc., in an amount not to exceed $997,280.63, to replace the
Police Department's current system.
2. Authorized the City Manager and City Attorney to execute an agreement with
WatchGuard Video, Inc., in a form approved by the City Attorney.
3. Authorized a budget adjustment appropriating $113,760.63 from the unassigned
fund balance in the Asset Forfeiture Fund for the specified purposes below.
11. APPROVAL OF AMENDMENT NO. 1 TO THE USE AGREEMENT WITH THE
HARBOR SOARING SOCIETY FOR THE USE OF A PORTION OF FAIRVIEW
PARK (02:52:21)
Staff presentation by Ms. D'Agosta, Fairview Park Administrator.
Discussion ensued on when flying would resume, flight activity, the effects on
native and wildlife, and the modifications of the fly field.
Public Comments:
Henry Smith, President of Harbor Soaring Society, spoke on the impacts of planes
being flown in the area. (03:08:16)
Minutes — Regular Meeting — June 16, 2020 — Page 9
MOVED/SECOND: Council Member Reynolds/Council Member Chavez
MOTION: Approve the recommended actions.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Genis, Council Member
Mansoor, Council Member Marr, Council Member Reynolds, Mayor Pro Tern
Stephens, and Mayor Foley
Nays: None
Absent: None
Abstain: None
Motion carried: 7-0
ACTION:
1. City Council approved Amendment No. 1 that extends the term of the Use
Agreement between the Harbor Soaring Society (HSS) and the City of Costa
Mesa for the use of a portion of Fairview Park for six months, from July 1, 2020
through December 31, 2020; and
2. Directed staff to continue to work with HSS to complete the compatibility
evaluation and modified use agreement negotiations as outlined in Amendment
No. 1, within this calendar year (July 2020-December 2020), as allowed by the
park re -opening guidelines and within public health official guidelines and
recommendations.
3. Authorized the City Manager and the City Clerk to execute the amendment.
12. AMENDMENT NUMBER THREE TO PROFESSIONAL SERVICES
AGREEMENT WITH ENDEMIC ENVIRONMENTAL SERVICES, INC. (03:14:15)
Staff presentation by Ms. D'Agosta, Fairview Park Administrator.
Discussion ensued on the evaluation process for the contractor, deliverables,
regular reports, time spent in the wetlands, and mosquitos.
Public Comments: None
MOVED/SECOND: Council Member Marr/Council Member Chavez
MOTION: Approve the recommended actions.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Genis, Council Member
Mansoor, Council Member Marr, Council Member Reynolds, Mayor Pro Tern
Stephens, and Mayor Foley
Nays: None
Absent: None
Abstain: None
Motion carried: 7-0
Minutes — Regular Meeting — June 16, 2020 — Page 10
ACTION:
1. City Council approved proposed Amendment Number Three to the existing
Professional Services Agreement (PSA) with Endemic Environmental, Inc.,
amending the scope of work and increasing the compensation by $182,081.00,
for a total not -to -exceed amount of $1,132,081, for environmental and
maintenance consultant services through April 3, 2021.
2. Approved a ten percent (10%) contingency, totaling $18,200, if needed.
3. Authorized the City Manager to approve minor changes to the PSA.
4. Authorized the City Manager and City Clerk to execute the PSA and future
amendments to the agreement within Council -authorized limits.
15. REQUEST TO CANCEL THE REGULAR CITY COUNCIL MEETING OF JULY
7, 2020 (03:29:22)
Staff presentation by Ms. Farrell Harrison, City Manager.
Discussion ensued on City Hall being closed, public participation, the length of time
without holding a council meeting, and the length of the meetings.
Public Comments:
Speaker, spoke against not having a meeting for 11 weeks. (03:43:02)
Speaker, spoke against not having a meeting for 11 weeks. (03:44:35)
MOVED/SECOND: Mayor Pro Tem Stephens/Council Member Marr
MOTION: Approve the recommended actions.
Mayor Pro Tem Stephens spoke in support of the motion and praised staff for their
work.
Council Members Marr and Chavez spoke on meetings with staff, increased
workload, and praised staff.
Council Member Reynolds spoke in support of the motion and on connecting with
the public.
Council Member Genis spoke against the motion and on public comments.
Mayor Foley spoke on supporting the motion and on public engagement.
Minutes — Regular Meeting — June 16, 2020 — Page 11
MOVED/SECOND: Mayor Pro Tern Stephens/Council Member Marr
MOTION: Approve the recommended actions.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Marr, Council Member Reynolds,
Mayor Pro Tern Stephens, and Mayor Foley
Nays: Council Member Genis and Council Member Mansoor
Absent: None
Abstain: None
Motion carried: 5-2
ACTION:
City Council cancelled the regular meeting of Tuesday, July 7, 2020.
----------------------------------- END OF CONSENT CALENDAR -----------------------------------
City Council recessed into a break at 11:00 p.m.
City Council reconvened at 11:14 p.m.
PUBLIC HEARINGS: (04:03:45)
(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.)
1. SUBSTANTIAL AMENDMENT TO THE FY 2019-2020 ANNUAL ACTION PLAN
TO ADD COMMUNITY DEVELOPMENT BLOCK GRANT — CORONAVIRUS
(CDBG-CV) FUNDS (04:04:09)
Staff presentation by Mr. Linares, CDBG/Home Coordinator.
Public Comments: None
MOVED/SECOND: Mayor Pro Tern Stephens/Council Member Marr
MOTION: Approve the recommended actions.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Genis, Council Member
Mansoor, Council Member Marr, Council Member Reynolds, Mayor Pro Tern
Stephens, and Mayor Foley
Nays: None
Absent: None
Abstain: None
Motion carried: 7-0
ACTION:
1. City Council held a Public Hearing regarding the Substantial Amendment to the
FY 2019-2020 Annual Action Plan.
2. Approved the Amended City of Costa Mesa Citizen Participation Plan.
3. Approved the recommended allocation of $668,658 in Community
Development Block Grant-Coronavirus funds.
Minutes — Regular Meeting — June 16, 2020 — Page 12
2.
4. Authorized the City Manager, or the City Manager's designee, to submit the
Substantial Amendment to the 2019-2020 Annual Action Plan to the U.S.
Department of Housing and Urban Development.
5. Approved a Resolution in order to:
• Approve the Substantial Amendment to the 2019-2020 Annual Action Plan.
• Approve the amendments to the City of Costa Mesa Citizen Participation
Plan.
• Authorize the City Manager, or the City Manager's designee, to submit the
Substantial Amendment to the 2019-2020 Annual Action Plan to the U.S.
Department of Housing and Urban Development.
• Designate the City Manager, or the City Manager's designee, as the official
representative of the City to sign all certifications and assurances, and sub-
agent agreements for the use of funds approved in the Substantial
Amendment to the 2019-2020 Annual Action Plan.
BUSINESS IMPROVEMENT AREA (BIA) REAUTHORIZATION AND
RESOLUTION TO LEVY ANNUAL ASSESSMENT (04:11:07)
Staff presentation by Ms. Reyes, Assistant to the City Manager.
Public Comments: None
MOVED/SECOND: Council Member Marr/Council Member Genis
MOTION: Approve the recommended actions.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Genis, Council Member
Mansoor, Council Member Marr, Council Member Reynolds, Mayor Pro Tern
Stephens, and Mayor Foley
Nays: None
Absent: None
Abstain: None
Motion carried: 7-0
ACTION:
1. City Council conducted a public hearing regarding the Business Improvement
Area (BIA) reauthorization and levy of the annual assessment for Fiscal Year
2020-2021;
2. Adopted Resolution No. 2020-36, confirming the annual report filed by Travel
Costa Mesa and levying an annual assessment for Fiscal Year 2020-2021 for a
business improvement area covering certain Costa Mesa hotels and motels.
Minutes — Regular Meeting — June 16, 2020 — Page 13
3. ADOPTION OF FISCAL YEAR 2020-2021 APPROPRIATIONS LIMIT (04:13:09)
Staff presentation by Mr. Birn, Budget Analyst.
Public Comments: None
MOVED/SECOND: Mayor Pro Tern Stephens/Council Member Chavez
MOTION: Approve the recommended actions.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Genis, Council Member
Mansoor, Council Member Marr, Council Member Reynolds, Mayor Pro Tern
Stephens, and Mayor Foley
Nays: None
Absent: None
Abstain: None
Motion carried: 7-0
ACTION:
City Council approved Resolution 2020-29 establishing the Fiscal Year 2020-2021
Appropriations Limit for the City of Costa Mesa at $254,875,073 by using the City of
Costa Mesa's population growth for population adjustment, and the California per
capita income growth for inflationary adjustment.
OLD BUSINESS:
1. FISCAL YEAR 2020-21 PROPOSED OPERATING AND CAPITAL
IMPROVEMENT PROGRAM BUDGET AND ACCEPTANCE OF ADDITIONAL
CARES ACT FUNDING (04:16:43)
Staff presentation by Ms. Molina, Acting Finance Director.
Discussion ensued on the CIP list, bike racks, reassessing funds for bike trails and
signage, 5% furlough, reducing council compensation, and park fee funds used for
Fairview park.
Public Comments:
Speaker, spoke on furloughs, 5% cuts, and the City Council budget. (04:26:36)
MOVED/SECOND: Mayor Foley/Council Member Chavez
MOTION: To extend the meeting past midnight.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Genis, Council Member
Mansoor, Council Member Marr, Council Member Reynolds, Mayor Pro Tern
Stephens, and Mayor Foley
Nays: None
Absent: None
Abstain: None
Motion carried: 7-0
Minutes — Regular Meeting — June 16, 2020 — Page 14
MOVED/SECOND: Council Member Reynolds/Council Member Chavez
MOTION: Approve the recommended actions.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Marr, Council Member Reynolds,
Mayor Pro Tern Stephens, and Mayor Foley
Nays: Council Member Genis, Council Member Mansoor,
Absent: None
Abstain: None
Motion carried: 5-2
ACTION:
1. City Council approved Resolution No. 2020-28 adopting the City of Costa Mesa
FY 2020-21 Operating and Capital Improvement Program Budget including
exercising the emergency exception to the Capital Assets Needs Ordinance
(CAN) by waiving the 5% CAN requirement.
2. Approved the use of the City's General Fund Declared Disaster/Emergency
Reserves in the FY 2020-21 Proposed Budget to continue providing essential
services.
3. Accepted and appropriated $995,615.22 in CARES Act funding for the City of
Costa Mesa related to costs incurred to address the COVID-19 crisis, and
authorized the City Manager and City Attorney to execute the Subrecipient
Agreement with the County of Orange.
NEW BUSINESS:
1. COSTA MESA PERMANENT BRIDGE SHELTER FACILITY, 3175 AIRWAY
AVENUE, CITY PROJECT NO.20-05 (05:02:50)
Staff presentation by Mr. Sethuraman, Public Services Director and Ms. Price,
Assistant City Manager.
Public Comments:
Speaker, spoke on considering other options. (05:13:52)
Richard Tucker, spoke on considering other options and encouraged the City
Council to postpone the vote. (05:16:26)
Speaker, spoke on considering other options and postponing the vote. (05:20:03)
Walid Wasfy, spoke on considering other options and postponing the vote.
(05:23:43)
Minutes — Regular Meeting — June 16, 2020 — Page 15
MOVED/SECOND: Council Member Marr/Council Member Chavez
MOTION: Approve the recommended actions.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Genis, Council Member
Mansoor, Council Member Marr, Council Member Reynolds, Mayor Pro Tern
Stephens, and Mayor Foley
Nays: None
Absent: None
Abstain: None
Motion carried: 7-0
ACTION:
1. City Council adopted plans, specifications, and working details for the Costa
Mesa Permanent Bridge Shelter Facility, 3175 Airway Avenue, City Project No.
20-05.
2. Authorized the City Manager to recognize future County Grant/Central SPA
Monies and allocate them towards the project.
3. Awarded a construction contract to Cal -City Construction, Inc., 16605 Norwalk
Boulevard, Cerritos, California 90703 in the amount of $3,655,000.
4. Authorized the City Manager and the City Clerk to execute the Public Works
Agreement (PWA) with Cal -City Construction, Inc. and future contract
amendments within Council -authorized limits.
5. Authorized a five percent (5%) contingency totaling $182,750 as needed for
unforeseen costs.
6. Approved Amendment No. 2 to the Professional Services Agreement (PSA) with
Robert Borders & Associates, increasing Robert Borders & Associates' maximum
compensation by $30,000, to provide construction support services for the Costa
Mesa Permanent Bridge Shelter Facility; and authorized the City Manager and
City Clerk to execute the Amendment.
2. COVID SMALL BUSINESS RELIEF GRANT PROGRAM (05:34:27)
Staff presentation by Mr. Inloes, Economic Development Administrator.
Discussion ensued on non -profits, direction from the County, defining a small
business, promotion groups, partnerships, programs and funding, signage, social
distancing materials, I Heart Costa Mesa, and eligibility requirements.
Public Comments:
Speaker, spoke on funding and other cities. (06:24:04)
Minutes — Regular Meeting — June 16, 2020 — Page 16
MOVED/SECOND: Mayor Pro Tern Stephens/Mayor Foley
MOTION: Approve the recommended actions with the following changes
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Genis, Council Member
Mansoor, Council Member Marr, Council Member Reynolds, Mayor Pro Tern
Stephens, and Mayor Foley
Nays: None
Absent: None
Abstain: None
Motion carried: 7-0
ACTION:
1. City Council determined this action is exempt from the California Environmental
Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the
CEQA Guidelines because this action will not result in a physical change to the
environment, directly or indirectly.
2. Authorized the City Manager to take any and all actions necessary to develop
and administer a Small Business Relief Grant Program, funded with $1.97
million in Coronavirus Relief Funds, in accordance with the Grant Agreement
between the City of Costa Mesa and County of Orange.
3. Allocated $26,469.39 of the Coronavirus Relief Funds to promote the Shop
Costa Mesa and other initiatives of Costa Mesa BAC, in accordance with the
Grant Agreement between the City of Costa Mesa and County of Orange.
4. Allocated an additional $250,000 (for a total of $750,000) of the Coronavirus
Relief Funds to support right-of-way modifications in response to the Pandemic,
in accordance with the Grant Agreement between the City of Costa Mesa and
County of Orange.
ADDITIONAL COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND
SUGGESTIONS (00:09:32)
ADJOURNMENT (06:44:41) — Mayor Foley adjourned the meeting at 1:55 a.m., June 17,
2020 in memory of Chief Snowden's mother in-law.
Minutes — Regular Meeting — June 16, 2020 — Page 17
Minutes adopted on this 20th day of October, 2020.
ATTEST:
��h- -u-y
Brenda Gree , City Clerk
Minutes — Regular Meeting — June 16, 2020 — Page 18