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Home My WebLink About10-06-2020 Signed MinutesMINUTES OF THE JOINT REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND SPECIAL HOUSING AUTHORITY TUESDAY, OCTOBER 6, 2020 CALL TO ORDER (00:00:12) - The regular meeting and special Joint Housing Authority meeting were called to order by Mayor Foley at 6:07 p.m. via Zoom webinar. NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE (00:00:53) Led by Council Member Chavez MOMENT OF SOLEMN EXPRESSION (00:03:20) Pastor Christine Wallington, Seventh -day Adventist Church, Costa Mesa ROLL CALL (00:05:44) Present by Zoom: Council Member Chavez, Council Member Genis, Council Member Marr, Council Member Reynolds, Mayor Pro Tern Stephens, and Mayor Foley. Absent: Council Member Mansoor CITY ATTORNEY CLOSED SESSION REPORT (00:06:13) — No reportable action, the Closed Session will resume after the regular City Council and special Joint Housing Authority meeting. PRESENTATIONS: (00:06:34) Mayor Foley presented the Mayor's Award to the Power of One Foundation. (00:06:42) Mayor Foley presented a Proclamation for Fire Prevention Week. (00:18:25) Mayor Foley presented a Proclamation for Breast Cancer Awareness Month. (00:22:41) Mayor Foley presented a Proclamation for Domestic Violence Month. (00:25:37) PUBLIC COMMENTS — MATTER NOT LISTED ON THE AGENDA: (00:29:44) Five email communications were received from the public regarding opposition to Proposition 16. The emails were provided to the City Council and posted on the City website. Katie Newman, spoke on the Triangle Square outreach community meeting on October 14, 2020 at 6:30 p.m. (00:30:13) Speaker, spoke on the labor force agreement discussed at a previous meeting and not placed on agenda again. (00:31:18) Minutes — Regular City Council and Joint Special Housing Authority Meeting — October 6, 2020 — Page 1 Speaker, spoke on John Stephens campaign flyers and Measure Y. (00:33:42) Matt Nestlerode, spoke on the $100 fine and mask mandate. (00:36:00) COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Council Member Genis spoke on Triangle Square's public meeting and the mask mandate. (00:40:52) Council Member Reynolds spoke on the Power of One Foundation, Domestic Violence month, code enforcement issues, the upcoming Study Session on Short Term Rentals, the League of California Cities conference, Love Costa Mesa Day, and safe streets and safety issues. (00:42:10) Council Member Chavez spoke on speeding on Wallace, Pomona, and Myers Street, potential traffic calming measures, the Power of One Foundation and food distribution, the Subaru Festival, and noise complaints at Smart N Final. (00:50:19) Council Member Marr congratulated CMTV for their awards and hard work, thanked the Power of One Foundation, and spoke on Love Costa Mesa Day. (00:54:08) Mayor Pro Tern Stephens requested a Study Session on the mosquito issues at Fairview Park. (00:58:52) Mayor Foley spoke on Love Costa Mesa Day and thanked Trellis and volunteers for their work, spoke on Orange County Museum of the Art and the Performing Arts Center guidelines to open, a special meeting on the shelter and homelessness, the COVID-19 testing center at the Orange County Fairgrounds, requested an update on the Parks Master Plan, and requested a presentation on Community Choice Energy. (01:03:56) REPORT — CITY MANAGER (01:13:45) — Ms. Farrell Harrison thanked the City Council for their comments, spoke on educational materials on Measure Q, spoke on Hispanic Heritage Month, COVID-19, safety and preventative measures, Love Costa Mesa Day, ribbons outside of City Hall acknowledging Breast Cancer Awareness and Domestic Violence Awareness. REPORT — CITY ATTORNEY (01:22:50) — Ms. Hall Barlow spoke on Domestic Violence month, voting and drop box locations, and the face mask mandate. CONSENT CALENDAR: (Items 1-12) (01:29:06) MOVED/SECOND: Council Member Marr/Council Member Reynolds MOTION: Approve recommended actions for Consent Calendar Item Nos. 1 through 12 except for 8. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Genis, Council Member Marr, Council Member Reynolds, Mayor Pro Tern Stephens, and Mayor Foley. Nays: None Absent: Council Member Mansoor Motion carried: 6-0-1 Minutes — Regular City Council and Joint Special Housing Authority Meeting — October 6, 2020 — Page 2 PROCEDURAL WAIVER: APPROVE THE READING BY TITLE ONLY OF ALL ORDINANCES AND RESOLUTIONS ACTION: City Council and Agency Board approved the reading by title only and waived full reading of Ordinances and Resolutions. 2. READING FOLDER Claims received by the City Clerk: AAA, Patricia Castellano, Maria Jesus Cisneros, Harold Huggins, Jaime Hurtado, Glenn Loettgen, Frank Steenhard ACTION: City Council received and filed. 3. WARRANT RESOLUTION NO.2647 — Finance Department ACTION: City Council approved Warrant Resolution No. 2647 of the City Council of the City of Costa Mesa, California, allowing certain claims and demands, including Payroll Register Nos. 20-18 "A" for $758.70, 20-19 for $2,611,970.51; and City operating expenses for $3,048,684.33. 4. MINUTES OF THE SPECIAL AND REGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY MEETINGS OF MAY 5, 2020, JUNE 2, 2020, JUNE 9, 2020, JULY 21, 2020, SEPTEMBER 1, 2020, AND SEPTEMBER 15, 2020 AND MINUTES OF THE STUDY SESSION OF SEPTEMBER 22, 2020 - City Manager's Office/City Clerk's Division ACTION: City Council approved the minutes of May 5, 2020, June 2, 2020, June 9, 2020, July 21, 2020, September 1, 2020, September 15, 2020, and September 22, 2020. 5. AGREEMENTS WITH ATKINSON, ANDELSON, LOYA, RUUD & ROMO, DEBRA L. REILLY, EXTTI AND FOUR STAR INVESTIGATIONS FOR SPECIAL COUNSEL LEGAL SERVICES AND WORKPLACE INVESTIGATIONS City Manager's Office/Human Resources Division Mayor Pro Tern Stephens abstained from this item due to a conflict as received a campaign donation. ACTION: 1. City Council authorized the continuation of services with Atkinson, Andelson, Loya, Ruud and Romo for as -needed special counsel legal services relating to labor relations and employment law. Minutes — Regular City Council and Joint Special Housing Authority Meeting — October 6, 2020 — Page 3 2. Approved the Professional Services Agreement with Debra L. Reilly, a Professional Law Corporation dba Reilly Workplace Investigations for as -needed workplace investigations and legal services relating to employment law, in substantially the form as attached and in such final form as approved by the City Attorney. 3. Approved the agreement with EXTTI, Inc. for as -needed workplace investigations and legal services relating to employment law. 4. Approved the Professional Services Agreement with Four Star Investigations, LLC for as -needed workplace investigations and legal services relating to employment law, in substantially the form as attached and in such final form as approved by the City Attorney. 5. Authorized the City Manager and City Clerk to execute the agreements and future amendments to the agreements. 6. ACCEPTANCE AND APPROPRIATION OF THE LOCAL ACTION EARLY PLANNING (LEAP) GRANT FOR VARIOUS PROJECTS RELATED TO PLANNING FOR HOUSING IN COSTA MESA Development Services Department/Planning Division ACTION: 1. City Council accepted the Local Early Action Planning (LEAP) Grant in the amount of $500,000 from the California Department of Housing and Community Development (HCD). 2. Approved a budget adjustment recognizing and appropriating $500,000 in grant revenue to Account 231-18200-20320. 7. AMENDMENT NO.5 WITH MV CHENG & ASSOCIATES, INC. FOR TEMPORARY STAFF SUPPORT SERVICES IN THE FINANCE DEPARTMENT Finance Department ACTION: 1. City Council approved Amendment No. 5 to the Professional Services Agreement with MV Cheng & Associates, Inc. for temporary staff support services for the Finance Department, increasing the maximum compensation by $150,001, for a total not -to -exceed amount of $550,000. 2. Authorized the City Manager and City Clerk to execute the proposed amendment. 9. VEEAM BACKUP PROJECT — Information Technology Department ACTION: City Council authorized the City Manager to execute the necessary documents for the Veeam Backup Project pursuant to the Statement of Work proposed by CDW Government, LLC (CDW-G). ("CDW" stands for "Computer Discount Warehouse." Minutes — Regular City Council and Joint Special Housing Authority Meeting — October 6, 2020 — Page 4 10. SUB -RECIPIENT AGREEMENT WITH THE CITY OF SANTA ANA TO REMAIN ELIGIBLE FOR REIMBURSEMENT UNDER THE FY 2019 URBAN AREAS SECURITY INITIATIVE (UASI) PROGRAM — Police Department ACTION: City Council authorized the City Manager to execute the attached Sub -Recipient Agreement with the City of Santa Ana for the FY 2019 Urban Areas Security Initiative (UASI) Grant Program. 11. REPLACEMENT OF UNDER DISPENSER CONTAINMENTS (UDC'S) AT CITY OF COSTA MESA CORPORATION YARD, CITY PROJECT NO. 20-17 Public Services Department/Engineering Division ACTION: 1. City Council rejected all bids. 2. Authorized staff to re -advertise the project at a future date. 12. FINAL MAP FOR TRACT NO. 18034 LOCATED AT 752 & 756 WEST 19TH STREET, COSTA MESA, CALIFORNIA Public Services Department/Engineering Division ACTION: City Council approved the Final Map for Tract No. 18034 and authorized signing of the Map by the City Clerk and the Interim City Engineer. ITEMS PULLED FROM THE CONSENT CALENDAR 8. RESOLUTION ADOPTING THE FY 2020-2021 STATEMENT OF INVESTMENT POLICY (01:31:31) — Finance Department Staff presentation by Ms. King, Assistant Finance Director. Discussion ensued on if there were any changes from the previous year. Public Comments: None. MOVED/SECOND: Council Member Genis/Council Member Reynolds MOTION: Approve the recommended actions. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Genis, Council Member Marr, Council Member Reynolds, Mayor Pro Tern Stephens, and Mayor Foley Nays: None Absent: Council Member Mansoor Abstain: None Motion carried: 6-0-1 Minutes — Regular City Council and Joint Special Housing Authority Meeting — October 6, 2020 — Page 5 ACTION: City Council adopted Resolution No. 2020-57 approving the Statement of Investment Policy for FY 2020-2021 and delegating the investment activities to the City Treasurer. ----------------------------------- END OF CONSENT CALENDAR - PUBLIC HEARINGS: NONE (Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.) OLD BUSINESS: NONE NEW BUSINESS: 1. COMMUNITY OUTREACH PLAN FOR THE 2021-2029 HOUSING ELEMENT UPDATE (01:37:41) - Development Services Department/Planning Division Staff presentation by Ms. Le, Acting Economic and Development Services Director. Discussion ensued on the educational element and infrastructure, outreach materials, inclusionary housing, district workshops, workshops open to residents and businesses, breakout sessions, community organizations, stakeholders, connecting with the community, virtual Town Halls, mailers, coordinating and engaging with schools, timelines of the meetings, the possibility of holding outside meetings, filing deadlines and penalties, starting the process as soon as possible, bilingual meetings and posters, and soliciting feedback. Public Comments: One written communication was received from The Kennedy Commission and was provided to Council, posted on the city website, and made part of the meeting record. Speaker, spoke on Zoom interactions, outreach, and options for Spanish outreach. (02:47:06) Kathy Esfahani, Costa Mesa, congratulated staff on efforts, the need for education, providing context for the discussion, and identifying the need for affordable housing. (02:49:42) Art Goddard, Costa Mesa, spoke on participating in the outreach meetings. (02:52:21) MOVED/SECOND: Council Member Marr/Council Member Reynolds MOTION: Approve the recommended actions with the direction to staff to include a detailed schedule of the process and specifics on the plan for outreach and methodology. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Genis, Council Member Marr, Council Member Reynolds, Mayor Pro Tern Stephens, and Mayor Foley Minutes — Regular City Council and Joint Special Housing Authority Meeting — October 6, 2020 — Page 6 Nays: None Absent: Council Member Mansoor Abstain: None Motion carried: 6-0-1 ACTION: 1. City Council provided feedback and approved a Community Outreach Plan for the 2021-2029 Housing Element update. 2. Authorized the City Manager to approve an amendment to the Kimley-Hom contract for an expanded Community Outreach Plan. 2. SUBRECIPIENT AGREEMENTS FOR PROGRAM ADMINISTRATION OF A COMMUNITY DEVELOPMENT BLOCK GRANT CORONAVIRUS (CDBG-CV) RENTAL ASSISTANCE PROGRAM (03:07:49) City Manager's Office/Executive Director's Office Staff presentation by Mr. Nieman, Senior Management Analyst. Discussion ensued on funding and the cost to administer the program. Public Comments: None MOVED/SECOND: Council Member Marr/Council Member Chavez MOTION: Approve the recommended actions. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Genis, Council Member Marr, Council Member Reynolds, Mayor Pro Tern Stephens, and Mayor Foley Nays: None Absent: Council Member Mansoor Abstain: None Motion carried: 6-0-1 ACTION: 1. The City Council and Housing Authority authorized the City Manager/Executive Director to execute a Subrecipient Agreement (SRA) with Serving People in Need (SPIN), Inc. in an amount not -to -exceed $207,000 for program administration of a Rental Assistance Program for households with children. 2. Authorized the City Manager/Executive Director to execute a SRA with Mercy House Living Centers in an amount not -to -exceed $180,321 for program administration of the City's CDBG-CV Rental Assistance Program for households without children. ADJOURNMENT (03:38:01) — Mayor Foley adjourned the meeting at 9:45 p.m. back into Closed Session. Minutes — Regular City Council and Joint Special Housing Authority Meeting — October 6, 2020 — Page 7 Minutes adopted on this 20th day of October, 2020. Brenda Green, ty Clerk Minutes — Regular City Council and Joint Special Housing Authority Meeting — October 6, 2020 — Page 8