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Home My WebLink About02-16-2021 - Signed MinutesMINUTES OF THE REGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY* MEETING TUESDAY, FEBRUARY 16, 2021 - 6:00 P.M. CALL TO ORDER - The regular meeting was called to order by Mayor Foley at 6:00 p.m. via Zoom webinar. NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE Led by Council Member Harper MOMENT OF SOLEMN EXPRESSION Led by Ian Stevenson from Trellis. ROLL CALL Present by Zoom: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Harper, Council Member Reynolds, Mayor Pro Tern Marr, and Mayor Foley. Absent: None PRESENTATIONS: Mayor Foley presented a Proclamation for Teen Dating Violence Awareness and Prevention Month. Ms. Price, Assistant City Manager presented a Homelessness Update. PUBLIC COMMENTS — MATTERS NOT LISTED ON THE AGENDA Aaron McCall, spoke on the bridge shelter and gaps in services during nights and weekends. Chris McEvoy, spoke on curb and sidewalk issues. Speaker, spoke against signage at Triangle Square. Speaker, showed a video regarding issues with Smart n Final. Steve McNally, spoke on uses at Fairview Developmental Center property and on mental illness. Speaker, spoke on approving and posting minutes. Karl Ahlf, spoke on OCTA bus benches that are needed. Cindy Brahs, requested to remove Consent Calendar item number 8. Minutes — Regular Meeting — February 16, 2021 — Page 1 Steven Chan, spoke on noise issues concerning Smart n Final. COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Council Member Harlan spoke on the Costa Mesa High School alumni associations golf tournament at the Costa Mesa Country Club, spoke on residents getting involved with committee and commission meetings, and invited participants to attend the Housing Element workshops. Council Member Harper spoke on the homelessness update and requested financial information, and thanked staff. Council Member Reynolds provided an update on the Fairview Park Steering Committee meeting, provided an update on the TCA, funding opportunities for bus benches, requested updates on enhanced park and field access, contractor quality, and spoke on a memorial for COVID-19 victims. Council Member Chavez spoke on the Housing Element workshops, Ketchum-Libolt Park meetings, Fairview Park Committee meeting, the County's rent relief program, and Smart n Final. Council Member Gameros spoke on the bridge shelter and thanked staff for their work. Mayor Foley spoke on the Ad Hoc Cannabis Committee meeting, the new Perez Park, OC Autism Foundation Certificates of Appreciation, vaccine distribution, OC Press project, Fairview Developmental Center, Minutes, and Smart n Final. REPORT — CITY MANAGER — Ms. Farrell Harrison spoke on COVID-19 statistics, vaccinations, the Housing Element Workshops, Ketchum-Libolt Park, and addressing Smart n Final concerns. REPORT — CITY ATTORNEY — Ms. Hall Barlow spoke on CalPERS. CONSENT CALENDAR: (Items 1-8) MOVED/SECOND: Council Member Chavez/Council Member Harlan MOTION: Approve recommended actions for Consent Calendar Item Nos. 1 through 8 except for 8. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Harper, Council Member Reynolds, Mayor Pro Tern Marr, and Mayor Foley. Nays: None Absent: None Motion carried: 7-0 Minutes — Regular Meeting — February 16, 2021 — Page 2 1. PROCEDURAL WAIVER: APPROVE THE READING BY TITLE ONLY OF ALL ORDINANCES AND RESOLUTIONS ACTION: City Council and Agency Board approved the reading by title only and waived full reading of Ordinances and Resolutions. 2. READING FOLDER Claims received by the City Clerk: Tom Carson and Rena Dear ACTION: City Council received and filed. 3. WARRANT RESOLUTION NO. 2654 — Finance Department ACTION: City Council approved Warrant Resolution No. 2654 of the City Council of the City of Costa Mesa, California, allowing certain claims and demands, including Payroll Register Nos. 21-02 "A" for $4,327.20 and 21-03 for $2,473,287.64; and City operating expenses for $353,772.40. 4. MINUTES - City Manager's Office/City Clerk's Division ACTION: City Council approved the Minutes of the regular meetings of April 21, 2020 and November 17, 2020, the Special Closed Session of January 12, 2021, and the Study Session of January 12, 2021. 5. BEAR STREET IMPROVEMENT PROJECT (1-405 FREEWAY TO BAKER STREET) — CITY PROJECT NO. 20-14 Public Services Department/Engineering Division ACTION: 1. City Council accepted the work performed by All American Asphalt, Inc., and authorized the City Clerk to file the Notice of Completion. 2. Authorized the City Manager to release the Labor and Material Bond seven (7) months after the filing date; release the Faithful Performance Bond at the conclusion of the one-year warranty period; and release the retention monies 35 days after the Notice of Completion filing date. Minutes — Regular Meeting — February 16, 2021 — Page 3 6. AMENDMENT NO.5 TO THE PROFESSIONAL SERVICES AGREEMENT WITH INTERWEST CONSULTING GROUP, INC. FOR PROFESSIONAL ENGINEERING SERVICES - Public Services Department/Transportation Services ACTION: 1. City Council approved Amendment No. 5 to the Professional Services Agreement (PSA) with Interwest Consulting Group Inc.,15140 Transistor Lane, Huntington Beach, CA 92649, increasing the maximum compensation by $200,000, for professional engineering services, for a total not -to -exceed amount of $884,000. 2. Authorized the City Manager and the City Clerk to execute the amendment and future authorized amendments to the agreements. 7. 1-405 IMPROVEMENT PROJECT - AMENDMENTS TO THE PROFESSIONAL SERVICES AGREEMENTS FOR CONSTRUCTION SUPPORT AND TRAFFIC ENGINEERING SERVICES - Public Services Department/Transportation Services ACTION: 1. City Council approved Amendment No. 1 to the Professional Services Agreement (PSA) with Interwest Consulting Group Inc., 15140 Transistor Lane, Huntington Beach, CA 92649, increasing the maximum compensation by $150,000 for construction support services, on an as -needed basis, for the 1-405 Improvement Project, for a total not -to -exceed amount of $350,000; 2. Approved proposed Amendment No. 4 to the Professional Services Agreement with AGA Engineers, Inc., 211 E. Imperial Highway, Suite 208, Fullerton, CA 92835, increasing the maximum compensation by $25,000 for traffic engineering services, on an as -needed basis, for the 1-405 Improvement Project, for a total not -to -exceed amount of $109,999; and 3. Authorized the City Manager and the City Clerk to execute the amendments and future authorized amendments to the agreements. ITEMS PULLED FROM THE CONSENT CALENDAR 8. SECOND READING TO AN ORDINANCE REPEALING URGENCY ORDINANCE 19-19 AND APPROVING CODE AMENDMENT CO-2020-04 AMENDING PORTIONS OF TITLE 13 OF THE COSTA MESA MUNICIPAL CODE PERTAINING TO ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS CONSISTENT WITH STATE LAW REQUIREMENTS Development Services Department/Planning Division Mayor Foley recused herself from this item as she has an ADU application pending. Presentation by Mr. Aglupos, Assistant Planner. Discussion ensued on State Law requirements, minimum size of ADU's, side yard setbacks, short term rentals, and neighborhood impacts. Minutes — Regular Meeting — February 16, 2021 — Page 4 Public Comments: Cindy Brahs, Costa Mesa, spoke on the issue of requiring a separate address, 5' articulation over a garage, exterior stairways and balconies prohibited, and JADU park fees. Aaron Klemm, Costa Mesa, spoke on exterior side yard setbacks. MOVED/SECOND: Council Member Harlan/Council Member Reynolds MOTION: Approve staff's recommendation with the change in Section 136 allowing a 150 square foot minimum and Section D9a height of at least 16' shall be allowed. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Reynolds, and Mayor Pro Tern Marr. Nays: Council Member Harper. Absent: None Abstain: Mayor Foley Motion carried: 5-1-1 ACTION: City Council gave first reading to Ordinance No. 2021-03 (Code Amendment CO- 2020-04) to be read by title only, repealing Urgency Ordinance 19-19 and amending Municipal Code, Title 13, Article 2 pertaining to Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs). ----------------------------------- END OF CONSENT CALENDAR PUBLIC HEARINGS: NONE OLD BUSINESS: NONE NEW BUSINESS: 1. ADOPTION OF STRATEGIC PLAN GOALS AND SIX MONTH OBJECTIVES City Manager's Office Staff presentation by Ms. Farrell Harrison, City Manager. Discussion ensued on including the Open Space Master Plan, Arts & Culture Master Plan, increasing park space, community safety and bike and walkability, and community input. Public Comments: Aaron McCall, spoke on community policing, communicating calls, and following the CAHOOTS model for non-violent calls. Minutes — Regular Meeting — February 16, 2021 — Page 5 MOVED/SECOND: Council Member Chavez/Council Member Harper MOTION: Approve staff's recommendation. Mayor Foley requested to include in the work plan the Parks, Arts, and Community Services Commission review of the Open Space Master Plan by June 2021, the City Council review the Arts & Culture Master Plan by March 2021, and to continue the work on the mitigation of collisions efforts, and including the Bike and Walkability Committee. Council Members Chavez and Harper agreed to the changes. MOVED/SECOND: Council Member Chavez/Council Member Harper MOTION: Approve staff's recommendation and include the Parks, Arts, and Community Services Commission review of the Open Space Master Plan by June 2021 and the City Council review of the Arts & Culture Master Plan by March 2021, and to continue the work on the mitigation of collisions efforts, and including the Bike and Walkability Committee. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Harper, Council Member Reynolds, Mayor Pro Tern Marr, and Mayor Foley. Nays: None Absent: None Abstain: None Motion carried: 7-0 ACTION: City Council adopted the Three Year Strategic Plan Goals and Six Month Strategic Objectives developed at the Strategic Planning Workshop held on Friday, January 29, 2021, with the three additions. 2. FISCAL YEAR 2020-2021 MID -YEAR BUDGET UPDATE AND ADJUSTMENTS Finance Department Staff Presentation by Ms. Molina, Finance Director. Public Comments: None. MOVED/SECOND: Council Member Reynolds/Council Member Chavez MOTION: Approve staff's recommendation. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Harper, Council Member Reynolds, Mayor Pro Tern Marr, and Mayor Foley. Nays: None Absent: None Abstain: None Motion carried: 7-0 Minutes — Regular Meeting — February 16, 2021 — Page 6 ACTION: 1. City Council approved FY 2020-21 Budget Adjustments in the General Fund, Gas Tax Fund and multiple Special Revenue and restricted Funds. 2. Approved FY 2020-21 Staffing Realignments in multiple Departments Citywide. a. Approved Resolution No. 2021-04, amending Resolution No. 17-14 to revise the pay ranges for the Chief Plans Examiner classification and Network Systems Administrator classification. b. Approved Resolution No. 2021-05, amending Resolution No. 17-18 to revise the pay range for the Computer Operations/Networking Supervisor classification. c. Approved Resolution No. 2021-06, amending Resolution No. 17-26 by removing the Information Technology Manager classification from the Division Manager unit and amending Resolution No. 17-27 by establishing the Information Technology Manager classification in the Confidential Management unit and establishing the pay range for said classification. 3. Authorized the City Manager, or her designee, to work with the City Attorney's Office to execute any and all documents necessary to acquire and finance a new ladder truck for the Fire and Rescue Department approved in the FY 2020-21 Budget. ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Council Member Reynolds spoke on the Human Options 24/7 hotline. ADJOURNMENT — Mayor Foley adjourned the meeting at 9:39 p.m. Minutes — Regular Meeting — February 16, 2021 — Page 7 Minutes adopted on this 16th day of March, 2021. ATTEST: Wd& 4AA) Brenda Gre , City Clerk Minutes — Regular Meeting — February 16, 2021 — Page 8