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HomeMy WebLinkAbout05-18-2021 - Signed MinutesMINUTES OF THE REGULAR JOINT MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND COSTA MESA HOUSING AUTHORITY MEETING TUESDAY, MAY 189 2021 CLOSED SESSION 5:00 P.M. CALL TO ORDER - The Closed Session meeting was called to order by Mayor Stephens at 5:00 p.m. ROLL CALL Present by Zoom: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Reynolds, Mayor Pro Tern Marr (Arrived at 5:02 p.m.), and Mayor Stephens. Absent: Council Member Harper. PUBLIC COMMENTS — NONE. CLOSED SESSION ITEMS: 1. THREAT TO SECURITY Pursuant to subdivision (a) of Section 54957, California Government Code Consultation with: Costa Mesa Director of Emergency Services, and City Manager, Lori Ann Farrell Harrison; Bryan Glass, Police Chief; Dan Stefano, Fire Chief; and Jason Dempsey, Emergency Services Administrator. City Council recessed at 5:03 p.m. for Closed Session. Closed Session adjourned at 5:40 p.m. CALL TO ORDER - The Regular City Council and Successor Agency to the Redevelopment Agency and Joint Housing Authority meeting was called to order by Mayor Stephens at 6:03 p.m. via Zoom webinar. NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE Led by Council Member Reynolds MOMENT OF SOLEMN EXPRESSION Pastor David Manne, Calvary Chapel, Costa Mesa Minutes —Regular Meeting — May 18, 2021 — Page 1 ROLL CALL Present by Zoom: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Reynolds, Mayor Pro Tern Marr, and Mayor Stephens. Absent: Council Member Harper. CITY ATTORNEY CLOSED SESSION REPORT — No reportable action. PRESENTATIONS: 1. Mayor Stephens presented a proclamation for EMS Week. 2. Mayor Stephens presented a proclamation for National Water Safety Month. 3. Mayor Stephens presented a proclamation for SCAG Safety Pledge. 4. Mayor Stephens and Mr. Dempsey, Emergency Services Administrator presented Certificates to CERT and MESAC Volunteers. PUBLIC COMMENTS — MATTERS NOT LISTED ON THE AGENDA Flo Martin, Costa Mesa, spoke in support of the SCAG signage and requested two picnic tables for Wilson Park. Jay Humphrey, Costa Mesa, spoke on not restricting participation on a project and spoke on reopening the Council Chambers. Speaker, spoke on self service businesses with no attendant and requested a customer service phone number be clearly available with a working phone and expressed concern that consumers are losing their money. Speaker, played a video on rezoning the Costa Mesa golf course for housing and issues concerning Strut Bar and Smart n Final. David Martinez, Costa Mesa, requested the proclamations be linked to the agenda prior to the meeting, spoke on trucks in the bike lane, and to consider bike traffic signals like Santa Ana. Speaker, spoke in support of National Police Week and recognizing law enforcement officers. Speaker, spoke on Fairview Park and supporting the Harbor Soaring Society. Minutes —Regular Meeting — May 18, 2021 — Page 2 COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Council Member Reynolds spoke on volunteering at Fairview Park on Love Costa Mesa Day, supports adding benches at Wilson Park, encouraged participation for Tour de OC, and options for making outdoor dining at restaurants permanent. Council Member Chavez spoke on volunteering at Shalimar Park on Love Costa Mesa Day, getting vaccinated, supports adding benches at Wilson Park, and collaboration with the Chamber of Commerce. Council Member Gameros spoke on Trellis and homeless issues, praised Pastor Stevenson and Susan Price for their efforts on the homeless shelter, and spoke on the Costa Mesa baseball team in the playoffs. Council Member Harlan thanked volunteers for Love Costa Mesa Day, and spoke in support of making outdoor dining more permanent. Mayor Pro Tern Marr spoke in support of adding picnic benches at Wilson Park, thanked the organizers of Love Costa Mesa Day, reported on attendance at the Finance and Pension Advisory Committee meeting, and spoke on the Harbor Soaring Society and Fairview Park. Mayor Stephens spoke in support of adding benches at Wilson Park, praised Commissioner Ashendorf, thanked the volunteers for Love Costa Mesa Day, spoke on the City not holding July 3rd event this year, spoke on Assembly Woman Cottie Petrie - Norris recognizing small businesses of the month, encouraged vaccinations, and spoke on National Police Week. REPORT — CITY MANAGER — Ms. Price, Assistant City Manager, spoke on the reopening guidance and reopening City Hall with a hybrid approach, vaccinations for 12 to 15 year olds, homeless issues and the shelter, the rental assistance program, and volunteering at Love Costa Mesa Day. REPORT — CITY ATTORNEY — Ms. Hall Barlow, reported that the oral argument is set for the Yellowstone case on July 26, 2021. Minutes —Regular Meeting — May 18, 2021 — Page 3 Mayor Pro Tern Marr requested an item be added to the agenda to reconsider the District 3 appointment to the Parks, Arts, and Community Services Commission, and to reopen the appointment process. MOVED/SECOND: Mayor Pro Tern Marr/Mayor Stephens MOTION: Add the item to the agenda to reconsider the District 3 appointment to the Parks, Arts, and Community Services Commission, and to reopen the appointment process. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Reynolds, Mayor Pro Tern Marr, and Mayor Stephens. Nays: None Absent: Council Member Harper. Motion carried: 6-0-1 CONSENT CALENDAR: (Items 1-9) MOVED/SECOND: Mayor Pro Tern Marr/Council Member Reynolds MOTION: Approve recommended actions for Consent Calendar Item Nos. 1 through 9 except for 6 and 7. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Reynolds, Mayor Pro Tern Marr, and Mayor Stephens. Nays: None Absent: Council Member Harper. Motion carried: 6-0-1 1. PROCEDURAL WAIVER: APPROVE THE READING BY TITLE ONLY OF ALL ORDINANCES AND RESOLUTIONS ACTION: City Council and Agency Board approved the reading by title only and waived full reading of Ordinances and Resolutions. 2. READING FOLDER Claims received by the City Clerk: Mary Brassea and Stephanie Rodriguez. ACTION: City Council received and filed. Minutes —Regular Meeting — May 18, 2021 — Page 4 3. WARRANT RESOLUTION NO. 2660 — Finance Department ACTION: City Council approved Warrant Resolution No. 2660 of the City Council of the City of Costa Mesa, California, allowing certain claims and demands, including Payroll Register Nos. 21-09 for $2,647,580.04; and City operating expenses for $3,020,939.79. 4. MINUTES - City Manager's Office/City Clerk's Division ACTION: City Council approved the Minutes of the Special Closed Session meeting of April 27, 2021, the Special Joint Study Session meeting of April 27, 2021, and the Regular meeting of May 4, 2021. 5. APPROVAL OF MAYOR'S APPOINTMENT TO THE TRANSPORTATION CORRIDOR AGENCIES - City Manager's Office/City Clerk's Division ACTION: City Council approved the following Mayor's appointment: Transportation Corridor Agencies (TCA): Alternate - Mayor John Stephens. 8. ACCEPTANCE OF THE 2020 EMERGENCY MANAGEMENT PERFORMANCE GRANT AND 2020 EMERGENCY MANAGEMENT PERFORMANCE GRANT COVID-19 SUPPLEMENTAL ALLOCATIONS - Police Department ACTION: 1. City Council approved the Agreement to Transfer Funds for the 2020 Emergency Management Performance Grant (EMPG) Program and the 2020 Emergency Management Performance Grant COVID-19 Supplemental (EMPG-S) Program and authorized the City Manager to execute the agreements. 2. Adopted Resolutions No. 2021-16 and No. 2021-17, which authorized the application for and acceptance of funds under the EMPG Program, and authorized the City Manager, or designee, to accept the 2020 EMPG and 2020 EMPG-S funds. 3. Approved a budget adjustment recognizing $15,664 from the 2020 EMPG and $5,707 from the EMPG-S for a total of $21,371 in the Police Department budget. Minutes —Regular Meeting — May 18, 2021 — Page 5 9. SENIOR TRANSPORTATION PROGRAMS (STP) AND NETWORK FOR HOMELESS SOLUTIONS (NHS) TRANSPORTATION AWARD OF CONTRACT Parks and Community Services Department ACTION: 1. City Council and Housing Authority Board approved and authorized the City Manager/Executive Director and the City Clerk to execute a three (3) year Professional Services Agreement (PSA) for the Senior Transportation Programs and NHS Transportation Program with CabCo Yellow, Inc., dba California Yellow Cab (CYC) at 520 West Dyer Road, Santa Ana, California, 92707 in the annual amount not to exceed $170,000 effective July 1, 2021 - June 30, 2024. 2. Authorized the City Manager/Executive Director and the City Clerk to renew the agreement for two (2) additional one-year terms, upon mutual agreement of both parties. 3. Authorized the City Manager/Executive Director and the City Clerk to execute future changes and amendments to the agreement and allow up to an additional 10 percent contingency of $17,000 annually, or total contract not -to -exceed $187,000 annually. ITEMS PULLED FROM THE CONSENT CALENDAR 6. MONTHLY UPDATE OF STRATEGIC PLAN GOALS AND SIX MONTH OBJECTIVES - City Manager's Office Public Comment: David Martinez, Costa Mesa, requested the Bikeway and Walkability Committee be briefed on the study to reduce collisions and injuries on roadways, and spoke on the funding for Ketchum Libolt Park and a presentation on the Pedestrian Master Plan. MOVED/SECOND: Council Member Chavez/Mayor Pro Tern Marr MOTION: Approve recommended actions. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Reynolds, Mayor Pro Tem Marr, and Mayor Stephens. Nays: None Absent: Council Member Harper. Motion carried: 6-0-1 ACTION: City Council approved the May update to the work plan for the 2021 Strategic Plan's six-month objectives. Minutes —Regular Meeting — May 18, 2021 — Page 6 7. BUSINESS IMPROVEMENT AREA (BIA) REAUTHORIZATION, RESOLUTION OF INTENTION, AND REVIEW OF ANNUAL REPORT - City Manager's Office L. Paulette Lombardi -Fries provided an update from Travel Costa Mesa, played a video, and spoke on how to support and promote the Costa Mesa industry. Public Comments: None. MOVED/SECOND: Council Member Harlan/Council Member Chavez MOTION: Approve recommended actions. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Reynolds, Mayor Pro Tem Marr, and Mayor Stephens. Nays: None Absent: Council Member Harper. Motion carried: 6-0-1 ACTION: 1. City Council approved the 2020-21 Annual Report for the Business Improvement Area (BIA). 2. Received and filed the audited financial report for Fiscal Years 2019 and 2020. 3. Adopted Resolution No. 2021-15 declaring the City's intention to levy an annual assessment for Fiscal Year 2021-22 for the Business Improvement Area covering certain Costa Mesa hotels and motels and setting the time and place for a Public Hearing on the proposal. ---------------------------------- END OF CONSENT CALENDAR ------------------ PUBLIC HEARINGS: 1. FISCAL YEAR 2021-2022 ANNUAL ACTION PLAN IDENTIFYING FUNDING PRIORITIES FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIPS GRANT (HOME) PROGRAMS Development Services Department/Housing and Community Development Staff presentation by Mr. Linares, CDBG/Home Coordinator. Discussion ensued on quarterly reports from the Fair Housing Foundation. Public Comments: Aaron McCall, Costa Mesa, spoke in support of the process and spoke in support of finding ways to fund more projects. Jennifer Friend Smith, spoke in support of Project Hope Alliance, and ending child homelessness. Minutes —Regular Meeting — May 18, 2021 — Page 7 Timothy Huynh, spoke in support of Mercy House, their progress, and the homeless shelter. Discussion ensued on funding the MOMS program, that the SeniorSery Lunch Cafe is eligible for CDBG Covid funds, and changing the parameters of the city's Housing Rehab Loan and Grant program. MOVED/SECOND: Council Member Chavez/Mayor Stephens MOTION: Approve all 8 applicants except the Community SeniorSery Lunch Cafe Program in order to fund everyone to the full amount and include that any extra money the city receives from the Federal Government goes toward the Wilson Street pavement rehabilitation program, and direct staff to bring back an amended version on the city housing rehabilitation program. Ms. Price, Assistant City Manager, noted that the motion was missing the $15,000 allocation of CDBG-CV funding for the Community SeniorSery Lunch Cafe Program. Council Member Chavez (1st) and Mayor Stephens (2"d) agreed to the addition. Council Member Chavez, Mayor Stephens, and Mayor Pro Tern Marr spoke in support of the motion. MOVED/SECOND: Council Member Chavez/Mayor Stephens MOTION: Approve the recommended actions and approve all 8 applicants with the $15,000 funding for the Community SeniorSery Lunch Cafe Program to be funded through CDBG-CV and any extra money the city receives from the Federal Government goes toward the Wilson Street pavement rehabilitation program, and directed staff to bring back an amended version of the city housing rehabilitation program. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Reynolds, Mayor Pro Tern Marr, and Mayor Stephens. Nays: None Absent: Council Member Harper. Motion carried: 6-0-1 ACTION: 1. City Council held a Public Hearing regarding the 2021-2022 Annual Action Plan. 2. Approved the recommended allocation of $1,121,215 for the Fiscal Year 2021- 2022 Community Development Block Grant. 3. Approved the recommended allocation of $501,749 for the Fiscal Year 2021- 2022 HOME Investment Partnerships Grant. Minutes —Regular Meeting — May 18, 2021 — Page 8 4. Adopted Resolution No. 2021-18 in order to: • Approve the 2021-2022 Annual Action Plan. • Authorize the City Manager, or the City Manager's designee, to submit the 2021-2022 Annual Action Plan to the U.S. Department of Housing and Urban Development. Designate the City Manager, or the City Manager's designee, as the official representative of the City to administer the programs and to execute and submit all required agreements, certifications, and documents required by HUD, and execute all subrecipient agreements for the use of funds approved in the 2021-2022 Annual Action Plan. 5. Provided direction to staff to amend the parameters for the City's Housing Rehabilitation Loan and Grant Program including: • Decrease the housing rehabilitation loan interest rate. • Increase the household income limit for the housing rehabilitation grant program. • Increase the maximum grant amounts. • Revise program policies and procedures and return to the City Council for approval. 6. Authorized the City Manager (upon final award by HUD) to appropriate any additional CDBG funding to the Wilson Street pavement rehabilitation project. OLD BUSINESS: NONE NEW BUSINESS: 1. MAYOR PRO TEM MARR'S REQUEST FOR RECONSIDERATION OF APPOINTMENT TO THE PARKS, ARTS, AND COMMUNITY SERVICES COMMISSION Mayor Pro Tern Marr requested reconsideration of her District 3 appointment to the Parks, Arts, and Community Services Commission and requested the appointment of Ms. Mills be terminated and that the application process be reopened. Public Comments: None. MOVED/SECOND: Mayor Pro Tern Marr/Mayor Stephens MOTION: Remove Ms. Mills as the District 3 appointment to the Parks, Arts, and Community Services Commission and reopen the appointment process. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Reynolds, Mayor Pro Tern Marr, and Mayor Stephens. Nays: None Absent: Council Member Harper. Motion carried: 6-0-1 Minutes —Regular Meeting — May 18, 2021 — Page 9 ADDITIONAL COUNCIUBOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS ADJOURNMENT — Mayor Stephens adjourned the meeting at 8:03 p.m. in memory and honor of Paul Van Doren. Minutes adopted on this 1st day of June, 2021. John Stephens, Mayor ATTEST: Minutes —Regular Meeting — May 18, 2021 — Page 10