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Home My WebLink About09-21-2021 - MinutesOfip MSS. ��. COAPORi17E01A.:.: CITY OF COSTA MESA REGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY Tuesday, September 21, 2021 MINUTES 6:00 PM 4:00 P. M. Closed Session City Council Chambers 77 Fair Drive CALL TO ORDER - The Closed Session meeting was called to order by Mayor Stephens at 4:00 p.m. ROLL CALL Present: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Harper, Council Member Reynolds, Mayor Pro Tern Marr, and Mayor Stephens. Absent: None. PUBLIC COMMENTS — None. CLOSED SESSION ITEMS: 1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Section 54956.9 (d)(1) of California Government Code Name of Case: RD X CATALYST — COSTA MESA LLC, a California limited liability Company v. City of Costa Mesa, Orange County Superior Court of California, Case No. 30-2021-01214880-CU-W M-CJC 2. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Pursuant to Section 54956.9(d)(1) of California Government Code Robert Sharpnack v. City of Costa Mesa Orange County Superior Court Case No. 30-2020-01131375-CU-OE-CJC. Minutes — Regular Meeting — September 21, 2021 Page 1 3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Section 54956.9 (d)(1) of California Government Code Name of Case: City of Costa Mesa, et al v. Purdue Pharma, L.P., et al; USDC, Northern District of Ohio, MDL No. 2804 (1:20-op-45055-DAP, transferred from USDC, Central District, Case No. 8:19-cv-02154), originally filed in San Francisco Superior Court under Case No. CGC-19-574865, and then Orange County Superior Court under Case No. 30-2019-01101802-C U-BT-CXC. 4. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION — ONE CASE Pursuant to subdivision (d)(1) of Section 54956.9 California Government Code Costa Mesa v. NMUSD, OCSC Case No. 30-2021-01179397-CU-WM-CXC. City Council recessed at 4:02 p.m. for Closed Session. Closed Session adjourned at 5:41 p.m. REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY September 21, 2021 6:00 p.m. CALL TO ORDER - The Regular City Council and Successor Agency to the Redevelopment Agency meeting was called to order by Mayor Stephens at 6:00 p.m. NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE Lilly Urresti performed the National Anthem and Council Member Chavez lead the Pledge of Allegiance. MOMENT OF SOLEMN EXPRESSION Led by Mayor Stephens ROLL CALL Present: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Harper, Council Member Reynolds, Mayor Pro Tern Marr, and Mayor Stephens. Absent: None. CITY ATTORNEY CLOSED SESSION REPORT — No reportable action. PRESENTATIONS: Mayor Stephens presented certificates to the Costa Mesa Little League All Stars 2021. Mayor Stephens presented certificates to the Costa Mesa Pony Baseball World Series 2021. Mayor Stephens presented a proclamation to Mark Lowry who accepted on behalf of the Orange County Hunger Alliance. Minutes — Regular Meeting — September 21, 2021 Page 2 Mayor Stephens presented a proclamation to Sandy Segerstrom Daniels for National Child Awareness Month. Katie Kalvoda, President and Chair of Advance OC Board, presented a Social Progress Index: OC Equity Map to the City Council. MOVED/SECOND: Mayor Stephens/Council Member Gameros MOTION: Change the order of business as follows: Directly after the Consent Calendar to hear New Business Item Number 1 Regarding an Update on our Goals and Objectives, followed by the New Business Item Number 3 Regarding the Flying Field at Fairview Park, followed by the Public Hearing Item Regarding the Purchasing Ordinance, and last New Business Item Number 2 Committee and Commission Appointments. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Harper, Council Member Reynolds, Mayor Pro Tern Marr, and Mayor Stephens. Nays: None Absent: None Motion carried: 7-0 PUBLIC COMMENTS — MATTERS NOT LISTED ON THE AGENDA Jay Humphrey, Costa Mesa, requested voter information to be started for One Metro West, and expressed appreciation for rearranging the agenda. Heidi Bressler, Costa Mesa, requested consideration of a butterfly park. Louis Brand, Costa Mesa, requested a crosswalk between Fair and Wilson on Fairview Ave. Robert Morris, spoke on a meeting of the Interagency Council on Homelessness addressing the Homeless crisis. Speaker, spoke on the Sharpnack v. Costa Mesa pending lawsuit. Mark Vukcevich, spoke on the recall election and the long lines to vote, and Monarch Butterflies. Steven Chan, Costa Mesa, spoke on issues associated with Smart n Final and the Strut Bar, and on housing at Fairview Development Center. Ralph Taboada, Costa Mesa, requested traffic cones be moved on Fair Drive. Linda Kraemer, spoke on sustainability. Minutes — Regular Meeting — September 21, 2021 Page 3 COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Council Member Reynolds requested update on Measure Y and ballot timeline, spoke on the butterfly garden request, the update of plant pallets, wait lines and voter turnout, crosswalks and safe streets, thanked all who participated in the Aids walk, coastal clean-up, spoke on Hispanic Heritage Month, parking study on September 28th public meeting and October 12th Study Session, and October 6th is National Walk to School Day. Council Member Chavez appreciated Advance OC presentation and requested more information on statistics, spoke on two new businesses opening up: Hill & Company Hair Salon and Sweetfin, requested more trees in Westside Costa Mesa, and stated there are no noise issues at Smart n Final as previously presented by staff. Council Member Gameros spoke on visiting two fire stations on September 11th, and spoke on youth sports. Council Member Harlan announced the Newport Beach Police Department bicycle safety meeting on Monday, September 27th at 6:00 p.m. and would like to see Costa Mesa hold something similar to teach about biking and driving safety. Council Member Harper spoke on butterfly parks, the Advance OC presentation and understanding the data and State mandates on housing, spoke on the One Metro West project, requested update on the Colu software, and requested the list of infrastructure projects to be posted on the website. Mayor Pro Tern Marr spoke on the strategic planning workshop on September 27th, spoke on sustainability and native plants, requested gutter clean up near Newport Blvd. and 22"d Street, spoke on attending the California League of Cities conference, spoke on S139 being signed by the Governor, and clarified One Metro West was not sold it was the Trinity Broadcasting site. Mayor Stephens spoke on Fairview Ave project between Adams and Baker, spoke on the long waiting lines for voting, supports the butterfly garden, and showed video clip in honor of Olympians and presenting Key to the City to April Ross. REPORT — CITY MANAGER - Ms. Farrell Harrison introduced new hires in the City, Police Chief Lawrence and IT Manager Mike Steinke, spoke on Covid-19 numbers and the City's policy for testing and vaccinations, spoke on the upcoming Strategic Plan retreat, clarified that One Metro West has not been sold and staff will be bringing forth the timeline regarding Measure Y, spoke in support of adding butterfly parks, spoke on following up on the Colu program, expressed shared concern on the buildup of trash on neighboring corridors, spoke on the election and collaboration with ROV for additional voting sites and drop off boxes, and spoke on the CIP list being placed on the website. REPORT — CITY ATTORNEY — Ms. Hall Barlow reported that on September 8th the 9th circuit Court of Appeals affirmed the decision regarding Yellowstone sober living home, and on September 8th the city prevailed in opposing temporary restraining order applications concerning the implementation of the city's cannabis permit process. Minutes — Regular Meeting — September 21, 2021 Page 4 CONSENT CALENDAR (ITEMS 1-11) MOVED/SECOND: Mayor Pro Tern Marr/Council Member Reynolds MOTION: Approve recommended actions for Consent Calendar Item Nos. 1 through 11 The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Harper, Council Member Reynolds, Mayor Pro Tern Marr, and Mayor Stephens. Nays: None Absent: None Motion carried: 7-0 1. PROCEDURAL WAIVER: APPROVE THE READING BY TITLE ONLY OF ALL ORDINANCES AND RESOLUTIONS ACTION: City Council and Agency Board approved the reading by title only and waived full reading of Ordinances and Resolutions. 2. READING FOLDER ACTION: Claims received by the City Clerk: Rhonda Vera Cruz, Elaine Gurovich, Danielle Joy Moyer, Gabriel Tamayopaniagua. City Council received and filed. 3. ADOPTION OF WARRANT RESOLUTION ACTION: City Council approved Warrant Resolution No. 2666. 4. MINUTES ACTION: City Council approved the Minutes of the Regular meeting of September 7, 2021. 5. AUTHORIZE THE PURCHASE OF PORTABLE SOLAR POWERED ELECTRIC VEHICLE CHARGING STATIONS FOR THE COSTA MESA SENIOR CENTER AND CORPORATION YARD ACTION: City Council authorized the City Manager to execute any and all necessary documents for the purchase of two (2) portable, solar powered electric vehicle charging stations in an amount not to exceed $155,000, through the use of California Department of General Services' Contract #1 18 61 16 with Beam Global. Minutes — Regular Meeting — September 21, 2021 Page 5 6. AWARD PROFESSIONAL SERVICES AGREEMENT FOR JANITORIAL SERVICES TO EXECUTIVE FACILITIES SERVICES, INC. ACTION: 1. City Council approved the Professional Services Agreement, with Executive Facilities Services, Inc., 6865 Weaver Street, Riverside, CA 92504, for two (2) years with three (3) one-year renewal terms effective September 21, 2021 through June 30, 2022 for the first year for janitorial services for City buildings, parks, and facilities in an annual amount of $580,551.72; and 2. Approved an additional ten percent (10%) contingency, in an annual amount not to exceed $58,055.17 for unforeseen costs; and 3. Authorized the City Manager and the City Clerk to execute the Professional Services Agreement and to extend the Professional Services Agreement each year with an effective term of July 1st through June 30th, for up to a maximum of three (3) additional one-year terms, as applicable, only if the rate of increase is equal to or less than the annual Consumer Price Index (CPI). 7. AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENTS FOR TRAFFIC ENGINEERING SERVICES FOR THE 1-405 IMPROVEMENT PROJECT ACTION: 1. City Council approved Amendment No. 5 to the Professional Services Agreement with AGA Engineers, Inc., 211 E. Imperial Highway, Suite 208, Fullerton, CA 92835, increasing the maximum compensation by $25,000 for traffic engineering services, on an as -needed basis, for the 1-405 Improvement Project, for a total not -to -exceed amount of $134,999; and 2. Authorized the City Manager and the City Clerk to execute the amendment and future authorized amendments to the agreement. 8. RESOLUTION AUTHORIZING STREET CLOSURES FOR THE 2021 ORANGE COUNTY MARATHON RUNNING FESTIVAL ACTION: City Council adopted Resolution No. 2021-35, designating event routes for the 2021 Orange County (OC) Marathon Running Festival and approving the temporary street closures for November 6, 2021 and November 7, 2021, as requested for the 2021 OC Marathon Running Festival. 9. COOPERATIVE AGREEMENTS BETWEEN THE COUNTY OF ORANGE AND THE CITY OF COSTA MESA FOR BRIDGE MAINTENANCE REPAIRS ACTION: 1. City Council approved the cooperative agreements between the County of Orange and the City of Costa Mesa for funding, design, construction, and maintenance of the Hamilton AvenueNictoria Street bridge and the Santa Ana Avenue bridge. Minutes — Regular Meeting — September 21, 2021 Page 6 2. Authorized the City Manager and City Clerk to execute any future amendments to the agreements. 10. APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH DAVID VOLZ DESIGN AND APPROVE PROFESSIONAL SERVICES AGREEMENT WITH Z & K CONSULTANTS, INC. FOR THE JACK HAMMETT SPORTS COMPLEX IMPROVEMENT PROJECT - CITY PROJECT NO. 21-05 ACTION: 1. City Council approved Amendment No. 1 to the Professional Services Agreement with David Volz Design, 151 Kalmus Drive, Suite M-8, Costa Mesa, CA 92626 increasing compensation by $67,453, to provide additional design and construction support services for the Jack Hammett Sports Complex Improvement Project. 2. Authorized the City Manager and City Clerk to execute Amendment No. 1. 3. Awarded a Professional Services Agreement (PSA) with Z & K Consultants, Inc., 473 E. Carnegie Drive, Suite 200, San Bernardino, CA 92400, for three (3) years with one two-year extension option for professional construction management services for the Jack Hammett Sports Complex Improvement Project in the amount of $274,544. 4. Approved a ten percent (10%) contingency, should additional services be required. 5. Authorized the City Manager and City Clerk to execute the PSA and future contract amendments within Council -authorized limits. 11. AMENDMENT NO. 6 TO THE PROFESSIONAL SERVICES AGREEMENT WITH INTERWEST CONSULTING GROUP INC. FOR PROFESSIONAL ENGINEERING SERVICES ACTION: 1. City Council approved Amendment No. 6 to the Professional Services Agreement (PSA) with Interwest Consulting Group Inc., 15140 Transistor Lane, Huntington Beach, CA 92649, for professional engineering services, increasing the maximum compensation by $365,000, for a total not -to -exceed amount of $1,249,000. 2. Authorized the City Manager and City Clerk to execute the amendment and future authorized amendments to the agreements. ---------------------------------------------END OF CONSENT CALENDAR ------------------------------------------ Minutes — Regular Meeting — September 21, 2021 Page 7 NEW BUSINESS: 1. STATUS OF CITY COUNCIL STRATEGIC PLAN GOALS AND OBJECTIVES AND REPORT REGARDING KEY ACHIEVEMENTS FOR FY 19/20 AND FY 20/21 Presentation by staff on goals and accomplishments. City Council recessed into a break at 8:28p.m. City Council reconvened at 8:42 p.m. Staff presentation continued. Public Comments: Dave Everett, Western Contractors Association, spoke on a Community Workforce Agreement and requested to have a meeting with staff. Wendy Leece, Costa Mesa, thanked everybody for their hard work, spoke on the strategic plan retreat, the public safety division, and to consider being more proactive on monitoring and enforcement at massage parlors. Speaker, expressed concern on maintenance in the Tree streets area, spoke on sustainability, and on new home structures required to meet LEED standards on new developments. Speaker, expressed concern on statistics on employees exposed to Covid-19, and requested the city's policy on vaccines for the City. MOVED/SECOND: Mayor Stephens/Council Member Chavez MOTION: Receive and file the update. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Harper, Council Member Reynolds, Mayor Pro Tern Marr, and Mayor Stephens. Nays: None Absent: None Abstain: None Motion carried: 7-0 ACTION: City Council received and filed the status of the City Council's 2021 Goals and Objectives, and key City achievements in FY 19/20 and 20/21. Minutes — Regular Meeting — September 21, 2021 Page 8 3. CONSIDERATION OF PROPOSALS FOR THE USE OF THE FLYING FIELD AT FAIRVIEW PARK Presentation by Ms. D'Agosta, Fairview Park Administrator and Mr. Minter, Parks and Community Services Director. Public Comments: John Rittenhouse, Costa Mesa, spoke in support of Harbor Soaring Society and allowing model aircraft flying at Fairview Park. Mike Costello, Current President of Harbor Soaring Society and allowing model aircraft flying at Fairview Park. Ralph Siegfried, Costa Mesa, spoke in support of Harbor Soaring Society and allowing model aircraft flying at Fairview Park. Henry Smith, Vice President of Harbor Soaring Society, spoke on their plans to make runways smaller to eliminate motor operated planes, limiting hours of operation, and working with the City. Andy Campbell, Costa Mesa, provided a PowerPoint presentation on the vernal pools at Fairview Park. Debby Koken, Costa Mesa, member of Fairview Park Alliance, spoke on restoring and preserving Fairview Park, said the US Fish & Wild Life stated that the City's role is protecting Fairview Park, the need to make sure that city actions comply with the Endangered Species Act, the City is legally responsible to restore and protect the vernal pools, and to keep the flying field closed. Matthew Garcia, Costa Mesa, spoke in support of opening the flying field, in support of Measure AA, and on coordinating with both groups. Jay Humphrey, Costa Mesa, spoke on the change bird population, and the data to make that determination, the Fairview Park Master Plan, and no reference to motorized aircrafts, and expressed concern that Costa Mesa will have to pay fines for 300 people. Speaker, spoke on the problem being other individuals that do not care about the park not the Harbor Soaring Society members and spoke on the lack of enforcement, and if the flying field returns the City needs to have 100% enforcement to be paid for by the flyers. Kevin Cook, Costa Mesa, spoke in favor of allowing the fly field and option 1 of the staff report. Kyle Nazir, Costa Mesa, spoke in support of the fly field and spoke on the history of model airplanes at Fairview Park. Minutes — Regular Meeting — September 21, 2021 Page 9 Kim Hendricks, provided a presentation on Fairview Park and is opposed to the fly field. John Chen, Irvine, spoke in support of the fly field. Lt. John Anderson, Costa Mesa, spoke in support of the fly field for educational purposes. Wendy Leece, Costa Mesa, spoke in support of option 3 in the staff report, and no fly field. Bettina Eastman, Costa Mesa, representing the Audubon Society Sea & Sage, provided a presentation, and is opposed to the fly field. Vince Paradox, spoke in support of the fly field and supports mixed use. Hank Castignetti, OC Model Engineers, spoke in support to relocate the flying field to an east -side park location and spoke in support of a combination of options 2 and 3 of the staff report. Paula Hong, Costa Mesa, spoke in support of the fly field and for educational purposes, and spoke in support of option 1 in the staff report. MOVED/SECOND: Council Member Gameros/Council Member Reynolds MOTION: Approve Option 3 to consider permanent closure of the west side flying field to avoid potential environmental violations, facilitate restoration of the vernal pool watersheds, and promote utilization of other existing flying fields outside of Costa Mesa. SUBSTITUTE MOTION/SECOND: Mayor Pro Tern Marr/Council Member Harlan SUBSTITUTE MOTION: To include in the Fairview Park Master Plan update a broader analysis for flying options at the park, identify other potential sites including Fairview Developmental Center, and to only permit gliders going forward in the park. MOVED/SECOND: Mayor Stephens/Mayor Pro Tern Marr MOTION: To extend the meeting past midnight. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Reynolds, Mayor Pro Tern Marr, and Mayor Stephens. Nays: Council Member Harper Absent: None Abstain: None Motion carried: 7-0 Discussion ensued on updating the Harbor Soaring Society contract, updating the application process, bringing forth modified ordinances, impacts and mitigation measures to the protected areas, and environmental concerns. Council Member Reynolds requested no flying during nesting season. Minutes — Regular Meeting — September 21, 2021 Page 10 The City Attorney stated this option will be included when staff brings forth the modified ordinance. Mayor Stephens stated he will not support the motion as it still allows gliders to fly and it is difficult to enforce with drones and motor planes. Council Member Reynolds stated she will not support the motion due to the amount of time this will require of staff, and wants to keep flying closed during the Fairview Park Master Plan process. SUBSTITUTE MOTION/SECOND: Mayor Pro Tern Marr/Council Member Harlan SUBSTITUTE MOTION: To include in the Fairview Park Master Plan update a broader analysis for flying options at the park, identify other potential sites including Fairview Developmental Center, and only permit gliders going forward in the park. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Harper, and Mayor Pro Tern Marr. Nays: Council Member Reynolds and Mayor Stephens. Absent: None Abstain: None Motion carried: 5-2 ACTION: 1. City Council provided direction to include in the Fairview Park Master Plan update a broader analysis for flying options at the park. 2. Identify other sites including Fairview Developmental Center. 3. And to only permit gliders going forward in the park. PUBLIC HEARINGS: (Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.) 1. INTRODUCTION OF AN ORDINANCE AMENDING ARTICLE 2 (PURCHASING) OF CHAPTER V (FINANCE) OF THE COSTA MESA MUNICIPAL CODE RELATING TO PUBLISHED NOTICE AND REVISING THE CONTRACTING AUTHORITY OF CITY OFFICERS AND EMPLOYEES, INCLUDING THE CITY MANAGER, ASSISTANT CITY MANAGER AND FINANCE DIRECTOR, AND REQUESTING TEMPORARY CONTRACTUAL AUTHORITY FOR THE CITY MANAGER Presentation by Ms. Molina, Finance Director. Public Comments: Michelle Rubio, representing Costa Mesa City Employees Association (CMCEA), spoke in opposition of the ordinance. Minutes — Regular Meeting — September 21, 2021 Page 11 MOVED/SECOND: Mayor Stephens/Council Member Harper MOTION: Approve recommended actions except remove the portion in section 1(e) stating, "provided, however, that the City Manager may award and approve contracts for temporary staffing services in such amount as he or she deems necessary within the City's adopted budget." The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Harper, Council Member Reynolds, Mayor Pro Tern Marr, and Mayor Stephens. Nays: None Absent: None Abstain: None Motion carried: 7-0 ACTION: 1. City Council introduced for first reading, by title only, Ordinance No. 2021-15, amending Article 2 (Purchasing) of Chapter V (Finance) of the Costa Mesa Municipal Code relating to published notice and City Council awarded contracts; and 2. Authorized the City Manager to execute current contractual agreements up to $100,000 until Ordinance No. 2021-15 is in effect. OLD BUSINESS: NONE. NEW BUSINESS: 2. APPOINTMENTS TO THE PARKS, ARTS AND COMMUNITY SERVICES COMMISSION, PLANNING COMMISSION, AND CITY COMMITTEES Presentation by Ms. Green, City Clerk. Public Comments: Flo Martin, Costa Mesa, spoke in support of Richard Huffman and Jimmy Vivar for Planning Commission. ACTION: City Council made appointments as follows: 1. Parks, Arts, and Community Services Commission - Made two (2) appointments to fill the vacancies in District 4 (Council Member Chavez), and District 5 (Council Member Reynolds) with a term expiration of January 2023. Minutes — Regular Meeting — September 21, 2021 Page 12 MOVED/SECOND: Mayor Pro Tem Marr/Mayor Stephens MOTION: To continue the recruitment for District 3 for the Parks, Arts, and Community Services Commission. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Reynolds, Mayor Pro Tern Marr, and Mayor Stephens. Nays: Council Member Harper Absent: None Motion carried: 6-1 MOVED/SECOND: Council Member Chavez/Council Member Reynolds MOTION: Appoint Angely Andrade Vallarta to the District 4 position on the Parks, Arts, and Community Services Commission with a term expiration of January 2023. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Reynolds, Mayor Pro Tern Marr, and Mayor Stephens. Nays: Council Member Harper Absent: None Motion carried: 6-1 MOVED/SECOND: Council Member Reynolds/Council Member Chavez MOTION: Appoint Kelly Ann Brown to the District 5 position on the Parks, Arts, and Community Services Commission with a term expiration of January 2023. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Reynolds, Mayor Pro Tern Marr, and Mayor Stephens. Nays: Council Member Harper Absent: None Motion carried: 6-1 2. Planning Commission - Made two (2) appointments to fill the vacancies with term expirations of January 2023 and January 2025. Appointments by Council Members Gameros (2025) and Chavez (2023). MOVED/SECOND: Council Member Chavez/ Council Member Reynolds MOTION: Appoint Jimmy Vivar to the position on the Planning Commission with a term expiration of January 2023. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Council Member Reynolds, Mayor Pro Tern Marr, and Mayor Stephens. Nays: Council Member Harper Absent: None Motion carried: 6-1 Minutes — Regular Meeting — September 21, 2021 Page 13 Member Harlan, MOVED/SECOND: Council Member Gameros/Council Member Chavez MOTION: Appoint Jose "Johnny" Rojas to the position on the Planning Commission with a term expiration of January 2025. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Reynolds, Mayor Pro Tern Marr, and Mayor Stephens. Nays: Council Member Harper Absent: None Motion carried: 6-1 3. Finance and Pension Advisory Committee (FiPAC) - Made one (1) appointment to fill the vacancy with a term expiration of April 2022. Appointment by Mayor Stephens as liaison to the Committee. MOVED/SECOND: Mayor Stephens/Council Member Chavez MOTION: Appoint Felicia Shiroma to the position on the Finance and Pension Advisory Committee with a term expiration of April 2022. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Reynolds, Mayor Pro Tern Marr, and Mayor Stephens. Nays: Council Member Harper Absent: None Motion carried: 6-1 4. Housing & Public Service Grants Committee - Made one (1) appointment to fill a vacancy with a term expiration of April 2023. Appointment by Council Member Chavez as liaison to the Committee. MOVED/SECOND: Council Member Chavez/Council Member Reynolds MOTION: Appoint Justin Fong to the position on the Housing and Public Service Grants Committee with a term expiration of April 2023. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Harper, Council Member Reynolds, Mayor Pro Tem Marr, and Mayor Stephens. Nays: None Absent: None Motion carried: 7-0 ADDITIONAL COUNCIUBOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS — NONE. ADJOURNMENT — Mayor Stephens adjourned the meeting at 1:03 a.m., September 22, 2021. Minutes — Regular Meeting — September 21, 2021 Page 14 Minutes adopted on this 5th day of October, 2021. John Stephens, Mayor ATTEST: d& a� Brenda Green, ity Clerk Minutes — Regular Meeting — September 21, 2021 Page 15