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HomeMy WebLinkAbout00 - - Amended Agenda - 10/6/2015AMENDED AGENDA - CITY OF COSTA MESA REGULAR CITY COUNCIL, AND SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY** MEETING * CONSENT CALENDAR ITEM #6 HAS BEEN WITHDRAWN FROM THE AGENDA ** NOTE: ALL AGENCY AND AUTHORITY MEMBERSHIPS ARE REFLECTED IN THE TITLE "COUNCIL MEMBER." TUESDAY, OCTOBER 6, 2015 CITY COUNCIL CHAMBERS, 77 FAIR DRIVE CLOSED SESSION - 5:30 P.M. (SPECIAL TIME) REGULAR MEETING - 5:45 P.M. STEPHEN M. MENSINGER Mayor JAMES M. RIGHEIMER Mayor Pro Tern SANDRA GENIS Council Member City Attorney Thomas Duarte GARY MONA Council Memk KATRINE Council N Chief Executive Officer Thomas R. Hatch Note regarding agenda -related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5): Anv related documents Drovided to a maiority of the Citv Council after distribution of the City Council Agenda Packets will be made available for public inspection. Binders containing these agenda -related documents are located in the Council Chambers lobbv. In addition. such documents may be Dosted—whenever Dossible on the city's website at www. costa mesaca.gov Your attendance at this public meeting is valued and appreciated. If you have questions regarding the agenda, public comments or wish to obtain copies of documents please contact the City Clerk office at (714) 754-5225 or e-mail cityclerk(a)_costamesaca.gov AGENDA — REGULAR MEETING — October 6, 2015 — PAGE 1 v.2,10/05/15 WELCOME TO THE CITY COUNCIL MEETING PUBLIC COMMENTS — MATTER NOT LISTED ON THE AGENDA: If you wish to address the City Council on a matter not on the agenda, please complete and submit a yellow speaker card to the City Clerk. Speaker cards may be submitted to the City Clerk during the Public Comment period for non -agenda items, up to 6:40 p.m. or prior to the last speaker, whichever is earlier. Any speakers on non -agenda items not heard prior to 6:40 p.m. will be allowed to speak at the end of the meeting. Members of the public shall only address the City Council one time at any given meeting for non -agenda items. Speakers may only complete one card per person. Each speaker is limited to three minutes. PUBLIC COMMENTS — MATTER LISTED ON THE AGENDA: If you wish to address the City Council on a matter listed on the agenda, please complete and submit a green speaker card to the City Clerk. Speaker cards must be submitted prior to the start of Public Comments on the item. Please identify which item on the agenda you would like to address. Each speaker is limited to three minutes. The speaker cards are located on the table at the entrance to the City Council Chamber. Please take notice that the order of scheduled agenda items may be modified by the Mayor or the City Council during the course of the meeting, so please stay alert. 1. Any written communications, photos, or other material for copying and distribution to the City Council that is 10 pages or less, must be submitted to the City Clerk NO LATER THAN 3:00 P.M. If the public wishes to submit written communication, photos, or other material for distribution to the City Council at the meeting AFTER 3:00 p.m., 10 copies will need to be provided for distribution. Please note that NO copies of written communication will be made AFTER 3:00 p.m. Any materials to be displayed on the overhead projector at the Council Meeting must be submitted to the City Clerk NO LATER THAN 15 MINUTES PRIOR TO THE START OF THE MEETING. 2. In accordance with Costa Mesa Municipal Code, Sec. 2-64 (1): No person in the audience shall engage in disorderly, disruptive, disturbing, delaying or boisterous conduct. 3. All cell phones and other electronic devices are to be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to conduct a phone conversation. 4. In accordance with City Council Policy 000-11, and among other requirements, any video submitted for display at a public meeting must have been previously reviewed by staff to verify appropriateness for general audiences. A copy of this policy is available at City Hall during normal office hours. 5. Free Wi-Fi is available in the Council Chamber during the meetings. Two networks are available: council1 and council2. The password for either network is: cmcouncil. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II]. AGENDA — REGULAR MEETING — October 6, 2015 — PAGE 2 v.2,10/05/15 SPECIAL CLOSED SESSION — 5:30 P.M. CALL TO ORDER ROLL CALL PUBLIC COMMENTS Members of the public are welcome to address the City Council only on those items on the Closed Session agenda. Each member of the public will be given three minutes to speak. 1. Conference with legal counsel regarding existing litigation: City of Costa Mesa, et al v. Michael Cohen, et al, Sacramento County Superior Court, Case No. 34- 2013-80001675, pursuant to California Government Code Section 54956.9(a). The City Council and Successor Agency to the Redevelopment Agency will recess to Conference Room 5A for Closed Session at the conclusion of public comments. REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY — 5:45 P.M. CALL TO ORDER PLEDGE OF ALLEGIANCE Council Member Monahan MOMENT OF SOLEMN EXPRESSION [Per Council Policy 000-12, these presentations are made by community volunteers stating their own views. The City Council disclaims any intent to endorse or sponsor the views of any speaker.] Principal Caleb McFerran, Christ Lutheran Church & School, Costa Mesa ROLL CALL CITY ATTORNEY CLOSED SESSION REPORT • COIN: Ex Parte Communications pursuant to Municipal Code Section 2-238 (b) ANNOUNCEMENTS: There's always something happening in Costa Mesa! The Mayor will play a video clip of the "Costa Mesa Minute," featuring upcoming events and activities in the community. AGENDA —REGULAR MEETING —October 6, 2015 —PAGE 3 v.2,10/05/15 PRESENTATIONS: 1. Mayor's Award — Social 2. Back to School Bicycle Safety Event PUBLIC COMMENTS — MATTER NOT LISTED ON THE AGENDA: If you wish to address the City Council on a matter not on the agenda, please complete and submit a yellow speaker card to the City Clerk. Speaker cards must be submitted to the City Clerk during the Public Comment period for non -agenda items, up to 6:40 p.m. or prior to the last speaker, whichever is earlier. Any speakers on non -agenda items not heard prior to 6:40 p.m. will be allowed to speak at the end of the meeting. Members of the public shall only address the City Council one time at any given meeting for non -agenda items. Speakers may only complete one card per person. Each speaker is limited to three minutes. The three minute per speaker time limit may be extended for good cause by the Mayor or by a majority vote of City Council. Questions and comments made by public speakers may be addressed by the City Council during Council Comments or by the Chief Executive Officer during the CEO's Report. COUNCIL MEMBERS' REPORTS, COMMENTS, AND SUGGESTIONS 1. Council Member Monahan 2. Mayor Pro Tem Righeimer 3. Mayor Mensinger 4. Council Member Foley 5. Council Member Genis REPORT — CHIEF EXECUTIVE OFFICER (CEO) CONSENT CALENDAR: All matters listed under the Consent Calendar are considered to be routine and will be acted upon in one motion. There will be no separate discussion of these items unless members of the City Council, staff, or the public request specific items to be discussed and/or removed from the Consent Calendar for discussion. AGENDA —REGULAR MEETING —October 6, 2015 —PAGE 4 v.2,10/05/15 1. PROCEDURAL WAIVER: MOTION TO APPROVE THE READING BY TITLE ONLY OF ALL ORDINANCES AND RESOLUTIONS. SAID ORDINANCES AND RESOLUTIONS THAT APPEAR ON THE PUBLIC AGENDA SHALL BE READ BY TITLE ONLY AND FURTHER READING WAIVED RECOMMENDATION: City Council adopt and approve Ordinances and Resolutions by reading title only, and further reading waived. 2. READING FOLDER a. Claims received by the City Clerk: Southern California Edison, and Erica Berthold. RECOMMENDATION: City Council receive and file. 3. WARRANT RESOLUTION NO. 2543 OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS, INCLUDING PAYROLL REGISTER NOS. 15-19 FOR $2,073,899.05, 15-19 "A" FOR $690.41; AND 15-20 FOR $2,091,956.75; AND CITY OPERATING EXPENSES FOR $2,435,921.02; AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID — Finance Department RECOMMENDATION: Approve Warrant Resolution No. 2543, to be read by the title only, and waive further reading. 4. 2013-2014 SLURRY SEAL PROJECT, CITY PROJECT NO. 13-15 — Public Services Department/Engineering Division RECOMMENDATION: 1. City Council accept the work performed by American Asphalt South, Inc. and authorize the City Clerk to file the Notice of Completion; and 2. City Council authorize the release of the Faithful Performance Bond one (1) year after the filing date; and release the retention monies 35 days after the Notice of Completion filing date. AGENDA —REGULAR MEETING —October 6, 2015 —PAGE 5 v.2,10/05/15 5. MINUTES OF THE SPECIAL JOINT STUDY SESSION OF THE CITY COUNCIL AND PLANNING COMMISSION MEETING OF SEPTEMBER 8, 2015; MINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND SPECIAL JOINT MEETING WITH THE COSTA MESA HOUSING AUTHORITY MEETING OF SEPTEMBER 15, 2015; AND THE SPECIAL CLOSED SESSION OF THE CITY COUNCIL MEETING OF SEPTEMBER 22, 2015 — Chief Executive Officer's Department/ City Clerk's Office RECOMMENDATION: City Council approve the minutes. 6. FINAL MAP FOR TRACT NO. 17848 LOCATED AT 650 HAMILTON STREET, COSTA MESA, CALIFORNIA — Public Services Department/Engineering Division — THIS ITEM HAS BEEN WITHDRAWN FROM THE AGENDA 7. RELEASE OF BONDS IN CONNECTION WITH ENCROACHMENT PERMIT NO. PS14-00187 FOR STREET IMPROVEMENTS LOCATED AT 2300 HARBOR BOULEVARD, COSTA MESA, CALIFORNIA — Public Services Department/Engineering Division RECOMMENDATION: City Council release the Faithful Performance Bond (Certificate No. 389246-C) in the amount of $67,350 and Labor and Materials Bond (Certificate No. 389246-C) in the amount of $67,350 for street improvements to Action Development (Contractor), 19060 Rising Sun Road, Corona, California 92881. 8. NOTICE OF INTENT FOR THE VACATION OF A PORTION OF SIDEWALK AND LANDSCAPE EASEMENT AT 580 ANTON BOULEVARD — Public Services Department/Engineering Division RECOMMENDATION: 1. City Council set a Public Hearing on November 3, 2015 for the vacation of a portion of Sidewalk and Landscape Easement at 580 Anton Boulevard; and 2. City Council adopt Resolution No. 15 -XX, to be read by title only, and further reading waived, of intent to vacate a portion of Sidewalk and Landscape Easement. AGENDA —REGULAR MEETING —October 6, 2015 —PAGE 6 v.2,10/05/15 9. FAIRVIEW PARK NORTH BLUFF TRAIL REALIGNMENT — CHANGE ORDER NO. 3 — Public Services Department/Engineering Division RECOMMENDATION: City Council approve Contract Change Order No. 3 in the amount of $82,727.00 and authorize the Chief Executive Officer to execute Contract Change Order No. 10. AWARD THE PURCHASE OF ONE NEW 2015 CATERPILLAR 420F BACKHOE LOADER — Public Services Department/Maintenance Services Division RECOMMENDATION: City Council approve and authorize the Chief Executive Officer to execute an agreement for the purchase of one (1) new 2015 Caterpillar Backhoe Loader, model 420-F2, with an extended warranty and two (2) Caterpillar pin -lock buckets, through the National Joint Powers Alliance (NJPA) #032515 -CAT with Quinn CAT Company, 25961 Wright Street, Foothill Ranch, CA 92610 in the amount of $127,734.63. 11. AWARD THE PURCHASE OF ONE NEW 2016 FORD F450, `ROADLINE' STENCIL PAINT TRUCK — Public Services Department/Maintenance Services Division RECOMMENDATION: City Council approve and authorize the Chief Executive Officer to execute an agreement for the purchase of a 2016 Ford F450, 2 -wheel drive supercab truck with a `Roadline TPMT' stencil/paint truck bed through the National Joint Powers Alliance (NJPA) #102811 -NAF with National Auto Fleet Group, 490 Auto Center Drive, Watsonville, California 95076 in the amount of $114,759.27. 12. DONATION OF PARATRANSIT VEHICLE FROM THE ORANGE COUNTY TRANSPORTATION AUTHORITY SENIOR MOBILITY PROGRAM — Public Services Department/Maintenance Services Division RECOMMENDATION: City Council accept the donation of a 2007 Ford EI Dorado, Paratransit Vehicle from the Orange County Transportation Authority (OCTA) Senior Mobility Program. AGENDA —REGULAR MEETING —October 6, 2015 —PAGE 7 v.2,10/05/15 13. HARBOR BOULEVARD AND ADAMS AVENUE INTERSECTION IMPROVEMENT PROJECT, CITY PROJECT NO. 13-09 —Public Services Department/Engineering Division RECOMMENDATION: 1. City Council accept the work performed by All American Asphalt and authorize the City Clerk to file the Notice of Completion; and 2. City Council release the Labor and Material Bond seven (7) months after the filing date; release the Faithful Performance Bond one (1) year after the filing date; and release the retention monies 35 days after the Notice of Completion filing date. 14. PROFESSIONAL AUDIO/VIDEO DESIGN SERVICES FOR CITY COUNCIL CHAMBERS, CONFERENCE ROOM 1A AND NEW COMMUNITY MEETING ROOM; AND AUDIO/VIDEO RELATED CONSTRUCTION MANAGEMENT SERVICES — Chief Executive Office RECOMMENDATION: 1. City Council award a professional services agreement to Triton Technology in an amount not to exceed $136,125 for audio/video consulting services to: a) Update City's existing audio/video design and specifications for upgrades to City Council Chambers, Conference Room 1A and Costa Mesa TV broadcast systems, and b) Provide audio/video design services for a new community meeting room located in the former print shop of City Hall; and c) Provide related audio/video construction management services; and 2. City Council authorize the City's Chief Executive Officer to execute the Professional Services Agreement. ----------------------------------- END OF CONSENT CALENDAR ----------------------------------- PUBLIC HEARINGS — 7:00 p.m. (Resolution No. 05-55): NONE OLD BUSINESS: NONE AGENDA —REGULAR MEETING —October 6, 2015 —PAGE 8 v.2,10/05/15 NEW BUSINESS: 1. PROPOSED GENERAL PLAN LAND USE ALTERNATIVE FOR THE YEAR 2015-2025 GENERAL PLAN UPDATE — Development Services Department RECOMMENDATION: City Council direct the following direction to Staff for the Year 2015-2025 General Plan Update for each item by separate action: A. For the Proposed General Plan Land Use Alternative, direct staff to include the following: 1. Residential Incentive Overlay consisting of 40 du/acre along Harbor Boulevard and Newport Boulevard. 2. Segerstrom Home Ranch at a maximum of 1.2 million square feet, or 0.64 FAR of office uses on the development site. 3. Sakioka Lot 2 at a maximum density of 80 dwelling units per acre without any changes to the existing trip budget, maximum 660 units, and any other development standards as specified in the North Costa Mesa Specific Plan. 4. SoBECA Mixed-use Overlay Zone with a site-specific density of 40 dwelling units per development lot with an overall cap of 20 du/acre in the overall urban plan area. 5. Harbor Mixed -Use Overlay Zone as a new mixed-use planned development area with a maximum 1.0 FAR and maximum specified residential density. 6. Fairview Development Center property with a new land use designation consisting of: (a) 0.25 FAR Institutional/Recreational, (b) Minimum 25% open space for recreational purposes (approximately 28 acres), and (c) Maximum 500 dwelling units at 15 du/acre (or maximum 25 du/acre) with a density bonus. 7. LA Times Site at a maximum 0.64 FAR for office uses and 0.54 FAR for retail/commercial uses in a Commercial Center land use designation. B. For other Alternative(s): 1. Direct staff to study any other Land Use Alternative(s) in addition to the Proposed General Plan Land Use Alternative specified above. AGENDA —REGULAR MEETING —October 6, 2015 —PAGE 9 v.2,10/05/15 2. PROPOSED URBAN PLAN AMENDMENT TO AMEND THE SOBECA AND WESTSIDE URBAN PLANS — Development Services Department RECOMMENDATION: City Council direct Staff to proceed with an Urban Plan Amendment to amend the SoBECA and Westside Urban Plans. 3. GENERAL PLAN SCREENING GPS -14-04 FOR PROPOSED 28 -UNIT RESIDENTIAL PROJECT AT 440 FAIR DRIVE — Planning Division/ Development Services Department RECOMMENDATION: City Council accept or deny General Plan Amendment request for processing to amend the land use designation from Neighborhood Commercial to Planned Development Residential related to development of a 28 -unit residential development at 440 Fair Drive. ITEMS REMOVED FROM THE CONSENT CALENDAR REPORT — CITY ATTORNEY ADJOURNMENT UPCOMING COMMUNITY ACTIVITIES, EVENTS AND MEETINGS • Wednesday, October 7, 2015 from 6:00 p.m. to 7:00 p.m., Fire Safety Day at Chick- fil-A located at 3181 Harbor Blvd. For more information, please contact Brenda Emrick at (714)-327-7406. • Saturday, October 10, 2015 from 6:00 a.m. — 12:00 p.m. — The Cyclist Rally — Free Rally Rides for All — 1785 Newport Blvd, Costa Mesa. For more information, please email info thecyclist.com or call (949) 645-8691. • Saturday, October 10, 2015 from 10:00 a.m. to 2:00 p.m. Fire Department Open House Activities - all participating Fire Stations with the exception of Fire Station No. 4. Fire Safety activities will take place on the hour including how to use an extinguisher, smoke alarm and home safety plans. For more information, please contact Brenda Emrick at (714) 327-7406. • Saturday, October 10, 2015 from 1:00 p.m. — 4:00 p.m. — Halecrest Park's Annual Chili Cook -Off — Halecrest Park — 3107 Killybrooke Lane, Costa Mesa, Free Admission. For more information, please call (714) 557-7234. • Sunday, October 11, 2015 at 8:00 a.m., Making Strides Against Breast Cancer, Segerstrom Center for the Arts, 600 Town Center Dr, Costa Mesa, for more information, please visit www.makingstrideswalk.org • Sunday, October 11, 2015 — Please note that Meet the Mayor is CANCELLED. • Tuesday, October 13, 2015 at 5:00 p.m. — City Council Study Session — Council Chambers — 77 Fair Drive, Costa Mesa. AGENDA —REGULAR MEETING —October 6,2015— PAGE 10 v.2 10/05/15 • Thursday, October 15, 2015 from 7:00 a.m. — 8;45 a.m., Costa Mesa Chamber of Commerce 90 -Minute Breakfast Boost, Cosa Mesa Country Club, 1701 Golf Course Drive, for more information, please visit www.costamesachamber.com • Friday, October 16, 2015 from 5:30 a.m. — 7:30 a.m. — Walk with the Mayor — Estancia High School Parking Lot — 2323 Placentia Avenue, Costa Mesa. • Saturday, October 17, 2015 at 9:00 a.m., 611 Annual Two Wheels One Planet Breast Cancer Awareness Ride, 420 E. 17th Street, for more information, please visit www.twowheelsoneplanet.com • Saturday and Sunday, October 17 — 18, 2015, from 10:00 a.m. to 4:00 p.m., CERT "Fund"raiser at Bob's Old Fashioned Ice Cream at the OC Market Place located at 88 Fair Drive, Costa Mesa. CERT Members will be sharing preparedness information and serving up delicious ice cream to help raised funds to improve our neighborhood response capabilities and equipment. For more information, please contact Brenda Emrick at (714) 327-7406. • Saturday and Sunday, October 17 — 18, 2015 from 10:00 a.m. — 3:00 p.m. — Scarecrow Pumpkin Festival — Fairview Park at Goat Hill Junction on Placentia Avenue between Adams and Wilson. Free Community event for the whole family. For more information, please call (949) 436-5460 or visit www.ocmetrains.org/scarecrow pumpkin.html • Wednesday, October 21, 2015 from 9:30 a.m. to 11:30 a.m. Business Preparedness Academy — National University with South Coast Metro Alliance and the Costa Mesa Chamber of Commerce. For more information, please contact Brenda Emrick at (714)-327-7406. AGENDA— REGULAR MEETING — October 6, 2015 — PAGE 11 v.2, 10/05/15 NOTICE AND CALL OF A SPECIAL CLOSED SESSION MEETING OF THE COSTA MESA CITY COUNCIL October 6, 2015, 5:30 p.m. NOTICE IS HEREBY GIVEN that a Special Closed Session Meeting of the Costa Mesa City Council will be held on Tuesday, October 6, 2015 at 5:30 p.m. in the Council Chambers, City Hall, 77 Fair Drive, Costa Mesa. The purpose of the Special Meeting is to discuss the following item in Closed Session: 1. Conference with legal counsel regarding existing litigation: City of Costa Mesa, et al v. Michael Cohen, et al, Sacramento County Superior Court, Case No. 34- 2013-80001675, pursuant to California Government Code Section 54956.9(a). DATED this 30th day of September, 2015. /s/ Stephen M. Mensinger Stephen M. Mensinger, Mayor ATTEST: /s/ Brenda Green Brenda Green, City Clerk City of Costa Mesa Bicycle Safety Educatiion Program Public Services Department Program Highlights • Public Services staff captured Federal Congestion Mitigation and Air Quality (CMAQ) Funds through the Orange County Transportation Authority's Bicycle Corridor Improvement (BCI) Program to provide Bicycle Safety Education. • The City contracted with Safe Moves to implement the program at sixteen elementary schools, in coordination with Newport -Mesa Unified School District, and hold several community safety events. • Program started in Spring 2015. Program Highlights • Program status as of October 6, 2015: — Student workshops held at 12 elementary schools — 11 School bicycle rodeos conducted — 7,205 elementary school students reached — 4 community bicycle rodeos conducted Program Highlights • Remaining for this school year: — Student workshops to be held at 4 elementary schools — 1 School bicycle rodeo — 1 Community bicycle rodeo — Develop bicycle and pedestrian safety curriculum for Newport -Mesa Unified School District — 400 helmets to be distributed to elementary school children D fie SCHOOL owl 00 0I I gloom I ■Om■■ Worm■ ' Oman n u 0 i Safe Routes to_Scho` i t Program Highlights i F � p. pp h F i F � Back to School Safety Fair • Back to School Safety Fair held on September 19, 2015 at City Hall. • Safe Moves conducted event with participation from Costa Mesa Police, Fire, CERT, Public Services, Recreation, and Orange County Health Association. • Extensive safety information and health screening provided. • Free helmets provided to children who participated in bicycle rodeo. • Raffle drawing for two children's bicycles and helmets. Back to School Safety Fair �,�! r��_tr •'r Back to School Safety Fair f - r w -\ `REW t Back to School Safety Fair Back to School Safety Fair Congratulations raffle winners! Evan Morales, age 4 Anthony Gonzalez, age 9 CITY COUNCIL AGENDA REPORT MEETING DATE: October 6. 2015 ITEM NUMBER: CC -3 SUBJECT: ADOPTION OF WARRANT RESOLUTION DATE: September 28, 2015 FROM: Department of Finance FOR FURTHER INFORMATION CONTACT: Stephen Dunlvent at 714-754-5243 RECOMMENDATION: City Council adopt Warrant Resolution No. 2543 to be read by title only and further reading waived. BACKGROUND: In accordance with Section 37202 of the California Government Code, the Director of Finance or their designated representative hereby certify to the accuracy of the following demands and to the availability of funds for payment thereof. FISCAL REVIEW: Funding Payroll Nos. 15-19 for $2,073,899.05, 15-19 "A" for $690.41; and 15-20 for $2,091,956.75 and City operating expenses for $2,435,921.02. �rFGl�I.liGi. �vG STEPHEN DUNIVENT Interim Finance Director 1 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 1 SUMMARY CHECK REGISTER Run Date Sep 10,2015 Bank: COM1 Run Time 1:48:48 PM Cycle: Annhwl Payment Ref Date Status Remit To Remit ID Payment Amt 000961 09/11/15 P Apple One Employment Services 0000001055 2,793.50 Line Description.: Temp Svs-Ping w/e 8/8/15 Temp Svs-Eng w/e 8/8/15 Temp Svs-Cntrl Svs w/e 8/8/155 000962 09/11/15 P United Industries 0000010867 6,440.64 Line Description.: Safety Glasses -Warehouse Stock Latex Gloves -Warehouse Stock For Warehouse Floor Stock 000963 09/11/15 P Ware Disposal Inc 0000000255 14,146.71 Line Description: Solid Waste Collection Service Solid Waste Collection Service Solid Waste Collection Service Solid Waste CollectionSvc-FS#4 TOTAL $23,380.85 0 1Js n1 (. J�6 'G2^6J` 7 G 2,:113°371, 005 811,152.17: End of Report Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 1 SUMMARY CHECK REGISTER Run Date Sep 10,2015 Bank: DDP1 Run Time 2:01:47 PM Cycle: Anipnp Payment Ref Date 004062 09/11/15 004063 09/11/15 004064 09/11/15 004065 09/11/15 004066 09/11/15 Status Remit To P Costa Mesa Employees Association Line Description: Payroll Deduction Check 1519 P Costa Mesa Executive Club Line Description: Payroll Deduction Check 1519 P Costa Mesa Firefighters Association Line Description: Payroll Deduction Check 1519 P Costa Mesa Police Association Line Description: Payroll Deduction Check 1519 P Costa Mesa Police Management Assn Line Description: Payroll Deduction Check 1519 End of Report Remit ID 0000006284 0000006286 n1aml�nyu�ra Payment Amt 4,072.80 230.00 5,556.80 0000001819 6,180.00 0000005082 175.00 TOTAL $16,214.60 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 1 SUMMARY CHECK REGISTER Run Date Sep 04,2015 Bank: CITY Run Time 12:35:09 PM Cycle: Payment Ref Date 0191398 09/04/15 Status Remit To P Los Angeles Times Line Description.: Legal Ad for Proj #15-11 Legal Ad for Proj#15-12 End of Report Remit ID 0000003000 Payment Amt 462.60 TOTAL $462.60 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 1 SUMMARY CHECK REGISTER Run Date Sep 10,2015 Bank: CITY Run Time 1:53:53 PM Cycle, Payment Ref Date 0191399 09/11/15 0191400 09/11/15 0191401 09/11/15 0191402 09/11/15 0191403 09/11/15 0191404 09/11/15 0191405 09/11/15 Status Remit To P City of Huntington Beach Line Description.: Helicopter Svs-July 2015 P Civil Source Line Description, Industrial Wy Staff -Jul 15 Industrial Wy Frei Staff-Ju115 19th St Design Svs-Jul 15 P Copp Contracting Inc Line Description: Retention on Proj 414-11 P Costa Mesa Conference & Visitor Bureau Line Description: BIA Receipts for July 2015 P Diamond Oil Service Line Description: Diesel Fuel -Corp Yard P Liebert Cassidy Whitmore Line Description: Legal -2014 POA Negotiations Legal-CMCEA Legal -2014 Fire Negotiations P Mesa Consolidated Water District Line Description.: 970 Arlington Dr 7/27-8/31/15 2501 Placentia Ave7/27-8/31/15 111 Fair Dr 7/27-8/31/15 1000 Victoria St 6/25-8/31/15 900 Victoria St 6/25-8/31/15 325 Fair Dr 7/1-9/1/15 2345 Fairview Rd 7/1-9/1/15 2401 Fairview Rd 7/1-9/1/15 970 Arlington Dr 7/27-8/31/15 Remit ID 0000002599 0000017030 0000015151 UI4PA➢y111GE cJ 0000023401 0000002960 0000003144 Payment Amt 23,240.00 23,110.00 23,360.68 313,641.34 26,468.07 19,204.90 28,105.30 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 2 SUMMARY CHECK REGISTER Run Date Sep 10,2015 Bank: CITY Run Time 1:53:53 PM Cycle, Payment Ref Date 0191406 09/11/15 0191407 09/11/15 0191408 09/11/15 0191409 09/11/15 0191410 09/11/15 Status Remit To Line Description: 2229 Newport Blvd 7/27-8/31/15 2600 Fairview Rd 7/27-8/31/15 2400 Fairview Rd 7/27-8/31/15 2750 Fairview Rd 7/27-8/31/15 2621 1/2 Harbor Blvd 7/27-8/31 3202 Harbor Blvd 7/27-8/31/15 3333 1/2 Bear St 7/27-8/31/15 3333 1/2 Bear St 7/27-8/31/15 2800 Bear St 7/27-8/31/15 1400 Sunflower Ave7/27-8/31/15 3581 Harbor Blvd 7/27-8/31/15 P Michael Brandman Associates Line Description. Environmental Ayalysis for Her P National Auto Fleet Group Line Description: Sales Tax (8.00%) State Tire Fee New/Unused 2015 Ford F250 California Tire Fee Sales Tax (8.00%) New/Unused 2015 Ford C -Max Hyb P Preferred Benefit Insurance Line Description: VSP Premium for Sept 2015 Delta Dental Premium Sept 2015 P Systems Source Inc Line Description: Delivery & Installation Sales Tax (8.00%) Recreation Admin Office Furnit P West Coast Arborists Inc Line Description.: Tree Maint Srvcs 8/1-8/15/15 Remit ID PDPLDI0y[aYJ 0000021631 0000017362 0000017440 PI�APPI�LC4E7 Payment Amt 15,311.40 55,095.64 18,929.70 17,242.33 29,041.00 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 3 SUMMARY CHECK REGISTER Run Date Sep 10,2015 Bank: CITY Run Time 1:53:53 PM C cl Payment Ref Date Status Remit To 0191411 09/11/15 P A & A Wiping Cloth Inc Line Description: Warehouse Stock 0191412 09/11/15 P AFLAC Line Description: STD Premium -Aug 15 Cancer Ins Premium -Aug 15 0191413 09/11/15 P AKAL Consultants Line Description: Study E76 Preparation /sys 0191414 09/11/15 P ARCO Business Solutions Line Description: Fuel Charge 8/16-8/31/15 0191415 09/11/15 P AT & T Line Description PD DSL Line 7/27-8/26/15 Firewall -Fire Sta#6 7/27-8/26 WSS Alarm 7/27-8/26/15 Firewall -Fire Sta#4 7/27-8/26 PD Payphone 7/28-8/27/15 AT&T Contract Svcs 7/28-8/27 City Internet Router Aug 2015 PD DSL 4 IT Staff 7/28-8/27/15 0191416 09/11/15 P AT & T Mobility Line Description.: Ree Cell Phone Chrgs 7/12-8/11 CEO Cell Phone Chrgs 7/12-8/11 0191417 09/11/15 P Accessorie Air Compressor Systems Line Description: Air Compressor Repair Remit ID 0000018633 0000012253 0000021519 0000018562 0000001107 0000001107 arrmxyN�xa Payment Amt 1,406.16 8,954.42 13,740.00 432.11 1,279.24 1,079.50 1,344.13 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 4 SUMMARY CHECK REGISTER Run Date Sep 10,2015 Bank: CITY Run Time 1:53:53 PM Cycle: Payment Ref Date Status Remit To 0191418 09/11/15 P Accountemps Line Description: Temp Svs-Treasury We 8/28/15 0191419 09/11/15 P Allied Nationwide Security Inc Line Description: Security Svs@Sr Cntr 8/1-8/15 0191420 09/11/15 P Anaheim Regional Medical Center Line Description Victim Physical 15-010534 0191421 09/11/15 P AndersonPenna Partners Inc Line Description: Bristol Median Proj 6/27-7/31 0191422 09/11/15 P Anita Chapanond Line Description: Food for Interview Panel 0191423 09/11/15 P AutoZone Line Description. Insatllation Kit 0191424 09/11/15 P Bee Busters Inc Line Description: Bee Removal Sys 0191425 09/11/15 P CDW Government Inc Line Description: Printer Cable 0191426 09/11/15 P CSG Consultants Inc Line Description: Bldg Plan Review -Jul 15 Building Inspector -Jul 15 Remit ID 0000006816 0000022698 0000021276 0000021535 [1DDPI63049I:111q 0000019364 0000007572 PDI1PbP11.1 1111DU➢I1ilLE:rYA Payment Amt 1,089.80 1.121.30 750.00 6,973.00 98.46 35.10 ifiDZiD7 230.23 4,866.46 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 5 SUMMARY CHECK REGISTER Run Date Sep 10,2015 Bank: CITY Run Time 1:53:53 PM Cycle: Payment Ref Date Status Remit To Remit ID Payment Amt 0191427 09/11/15 P Cathy Badum 0000014292 2,024.10 Line Description: Instructor Pymnt-Summer 2015 0191428 09/11/15 P Cheryl Skidmore 0000012479 42.00 Line Description: Instructor Pymnt-Summer 15 0191429 09/11/15 P Classic Party Rentals 0000023601 70229 Line Description: Discount Sales Tax (8.00%) Sales & Use Tax Payable Table & Chair Rental for Emplo 0191430 09/11/15 P Coast Recreation Inc 0000001702 8,678.63 Line Description: Sales Tax (8.00%) Shipping Fee Playground parts for Wakeham P 0191431 09/11/15 P Costa Mesa Aquatics Club 0000023875 243.75 Line Description: Instructor Pymnt-Summer 15 0191432 09/11/15 P Costa Mesa Auto Glass 0000010001 90.00 Line Description: Window Repair -#068 0191433 09/11/15 P Costa Mesa High School Foundation 0000019566 5,000.00 Line Description.: 2015 CMHS Fndtn Gala Spnsrshp 0191434 09/11/15 P County of Orange District Attorney 0000003484 263.00 Line Description: DA Prosecution Apr -Jun 2015 0191435 09/11/15 P Culver Newlin Inc 0000021554 812.16 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 6 SUMMARY CHECK REGISTER Run Date Sep 10,2015 Bank: CITY Run Time 1:53:53 PM C I Payment Ref Date Status Remit To Line Description.: Sales Tax (8.00%) ECD Ergonomic Chair 0191436 09/11/15 P David Taussig & Associates Inc Line Description: Park Inpact Fees Study 8/21/15 0191437 09/11/15 P Dawna Banse Line Description: Instructor Pymm-Summer 15 0191438 09/11/15 P Derek Sabori Line Description: Kid Zone Supplies-ConcertslnPk 0191439 09/11/15 P Elizabeth A Markley Line Description: Instructor Pymnt-Summer 15 0191440 09/11/15 P Emergency Medical Products Inc Line Description.: Sales Tax (8.00%) Medstorm Yellow Highway Blanke 0191441 09/11/15 P Fasteral Company Line Description: Warehouse Stock 0191442 09/11/15 P Felice llkcagla Line Description: Instructor Pymnt-Summer 15 0191443 09/11/15 P Gail Materials Inc Line Description: Pro Gold Infield Mix Salex Tax (8.00%) Truck & Transfer Haul Rate Truck & Transfer Haul Rate Pro Gold Infield Mix Remit ID 0000022865 0000001185 0000023877 0000023213 0000002119 0000011159 0000005927 0000011774 Payment Amt 6,210.00 1,147.90 328.37 91.00 635.04 709.67 29.90 2,374.87 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 7 SUMMARY CHECK REGISTER Run Date Sep 10,2015 Bank: CITY Run Time 1:53:53 PM Cycle: Payment Ref Date Status Remit To Line Description.: Salex Tax (8.00%) 0191444 09/11/15 P General Data Company Line Description: Printer Repair Svs 0191445 09/11/15 P George Maridakis Line Description.: Cellphone Screen Repair 0191446 09/11/15 P Global Web Supply LLC Line Description: Disto E7400x Distance Laser Me Sales & Use Tax Payable Sales Tax (8.00%) 0191447 09/11/15 P Hayes Surveying Line Description: Eastside Nghbrhd Pkwy Repair 0191448 09/11/15 P Hinderliter De Llamas & Associates Line Description: Sales Tax 3rd Qtr Sales Tax Audit -1st Qtr 15 0191449 09/11/15 P Imperial Sprinkler Supply Line Description: Satellite Ingation Controller 0191450 09/11/15 P Interinsurance Exchange of the Line Description: Property Damage Claim 3/25/15 0191451 09/11/15 P Interstate Batteries of California Coast Line Description: Batteries Remit ID 0000023334 0000018528 0000023779 0000017777 :"IIiPTiTOT04 1111 :1DL11AYiPbZI 0000000479 0000002700 Payment Amt 117.93 85.00 669.60 11.060.85 421.20 2,168.56 841.85 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 8 SUMMARY CHECK REGISTER Run Date Sep 10,2015 Bank: CITY Run Time 1:53:53 PM Cycle: Payment Ref Date Status Remit To 0191452 09/11/15 P Jason Werner Line Description.: Supplies 4 Concerts in the Prk 0191453 09/11/15 P Jian Liu Line Description: Exps for ESRI User Conference 0191454 09/11/15 P LN Curtis & Sons Line Description: Sales Tax (8%) Phos -Check WD881 Class A Foam 0191455 09/11/15 P Loomis Line Description.: Armored Car Services -Aug 2015 0191456 09/11/15 P Los Angeles Times Line Description: Legal Ads for Planning 0191457 09/11/15 P MJK Construction Inc Line Description: Emergency Soil Sampling Svs 0191458 09/11/15 P Mackay Builders Inc Line Description: Fuel Tank Service -July 2015 0191459 09/11/15 P Matt Sheridan Line Description: Instructor Payment Summer 2015 0191460 09/11/15 P McMaster Carr Supply Company Line Description.: Shop Supplies 4 Fleet Services Supplies -Oil Supplies -Key Rings Remit ID 0000022892 0000013898 0000002983 0000019082 0000003000 0000022968 0000023723 0000020379 0000003118 Payment Amt 1,459.41 504.40 2,457.00 788.42 250.25 2,292.62 700.00 1,251.25 103.07 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 9 SUMMARY CHECK REGISTER Run Date Sep 10,2015 Bank: CITY Run Time 1:53:53 PM C cl Payment Ref Date Status Remit To 0191461 09/11/15 P Merchants Building Maintenance LLC Line Description.: Janitorial Services -City Parks 0191462 09/11/15 P Mesa Art & Framing Line Description: Sales Tax (8.00%) Vinyl Utility Box Art Wrap 0191463 09/11/15 P Mesa Smog Line Description: Smog Inspection-Unit#302 Smog Inspection -Unit #749 Smog Inspection -Unit #068 0191464 09/11/15 P Meyers Nave Line Description: Legal -Fairview Park 0191465 09/11/15 P Midori Gardens Inc Line Description.: Tanager Drive Landscape Renova 0191466 09/11/15 P Napa Auto & Truck Parts Line Description.: Brake Parts for Unit #055 Belt for Unit #719 0191467 09/11/15 P Nex Tech Systems Inc Line Description.: SHIPPING FEE SALES TAX (8,00%) POLARA MODEL X CABLE POL-XAV POLARA PPB ANNUCIATING 0191468 09/11/15 P Noack Trophy & Engraving Company Line Description: Name Plates & Holders -Finance Remit ID 0000022950 0000002944 0000020735 0000022455 0000017059 0000012968 0000020700 0000003360 Payment Amt 6,958.00 2,592.00 125.25 502.50 3,140.00 240.53 3,243.37 116.00 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 10 SUMMARY CHECK REGISTER Run Date Sep 10,2015 Bank: CITY Run Time 1:53:53 PM Cycle: Payment Ref Date Status Remit To 0191469 09/11/15 P NorMed Line Description: For Warehouse Floor Stock 0191470 09/11/15 P O Neil Storage Line Description: HR Record Storage Aug 2015 0191471 09/11/15 P Occu Med Line Description: CA Services for July 2015 CA Services for August 2015 0191472 09/11/15 P Office Max Incorporated Line Description: Office Supplies -IT Office Supplies -CDA Office Supplies -CEO Office Supplies -City Clerk Office Supplies -Fire Admin Office Supplies -PD Records Office Supplies -Engineering Office Supplies-Dev Svcs Admin Office Supplies -PD Field Ops 0191473 09/11/15 P PAPA Pesticide Applicators Professional Line Description: 10/7/15 PAPA Seminar -B Hartley 0191474 09/11/15 P Parkhouse Tire Inc Line Description.: For Warehouse Automotive Stock For Warehouse Automotive Stock Automotive Recycle Fee 0191475 09/11/15 P Paul Dondero Line Description: C Lanzillo Subpoena Exp Reimb Remit ID 0000003366 0000018395 0000003388 0000020710 0000003546 0000003556 0000002023 Payment Amt 525.27 INM. -MI 6,881.00 2,200.39 �1 2,725.30 223.59 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 11 SUMMARY CHECK REGISTER Run Date Sep 10,2015 Bank: CITY Run Time 1:53:53 PM Cycle: Payment Ref Date Status Remit To 0191476 09/11/15 P Porterfield Enterprises LTD Line Description: Pads & Rotors Rotors 0191477 09/11/15 P Professional Turf Specialties Inc Line Description.' DETHATCHING SVCS-TeWinkle 0191478 09/11/15 P R & B Products USA LLC Line Description: Generator 0191479 09/11/15 P RR Donnelley Line Description: W-2 Forms & Envelopes 0191480 09/11/15 P Red Wing Shoes Line Description: Safety Shoes 4 Eduardo Avila 0191481 09/11/15 P Rincon Truck Center Inc Line Description.: Pressure Switch Sway Bar for Unit #553 Filters Belts 0191482 09/11/15 P Recall R Fick Line Description: CodeEnf & AnimalCntrl Hearings 0191483 09/11/15 P Roy Center Line Description.: Instructor Payment Summer 2015 Remit ID 0000003662 0000023768 0000019304 0000023873 0000003772 0000013236 0000002425 0000002158 Payment Amt 672.89 10,550.00 969.63 281.86 142.56 1,480.47 650.00 81.25 ReportID: CCM2001 City of Costa Mesa Accounts Payable Page No. 12 SUMMARY CHECK REGISTER Run Date Sep 10,2015 Bank: CITY Run Time 1:53:53 PM Cycle: Payment Ref Date Status Remit To Remit ID Payment Amt 0191484 09/11/15 P Ryan Lee 0000022993 97.50 Line Description: Instructor Payment Summer 2015 0191485 09/11/15 P Smart & Final 0000004044 180.20 Line Description: Supplies for Fire 0191486 09/11/15 P Smith Pipe & Supply Inc 0000004049 1,112.16 Line Description: Irrigation Supplies Irrigation Supplies 0191487 09/11/15 P South Coast Air Quality Mgmt District 0000004074 999.22 Line Description. Annual Emission Fee -PD Annual Fuel Dispensing Fee -PD Annual Emission Fee -Corp Yard Annual Fuel Dispensing Fee-CY 0191488 09/11/15 P Southern California Edison Company 0000004088 12,067.16 Line Description.: 1035 Park Crest Dr 8/4-9/2/15 885 Junipero Dr 8/4-9/2/15 980 Arlington Dr 8/4-9/2/15 880 Junipero Dr 8/4-9/2/15 1860 Anaheim Ave 7/31-8/31/15 702 1/2 Victoria St 7/31-8/31 702 Victoria Ped 7/31-8/31/15 3129 Harbor 8/3-9/1/15 3460 Smalley Rd 8/3-9/1/15 1990 Placentia Ave 8/6-9/4/15 Volcom Skate Park 8/4-9/2/15 970 Arlington Dr 8/4-9/2/15 0191489 09/11/15 P Southern California Edison Company 0000004695 3,427.99 Line Description: New Meter -Downtown Gateway Prj Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 13 SUMMARY CHECK REGISTER Run Date Sep 10,2015 Bank: CITY Run Time 1:53:53 PM Cycle: Payment Ref Date Status Remit To 0191490 09/11/15 P Southern California Gas Company Line Description: BCC 7/28-8/26/15 Fire Sta#5 7/30-8/28/15 Fire Sta#4 7/27-8/25/15 0191491 09/11/15 P Sparkletts Line Description: Water Service for Finance 0191492 09/11/15 P Spectrum Gas Products Line Description.: Oxygen Cylinder Rental-FS#1 Oxygen Cylinder Rental-FS#4 Oxygen Cylinder Rental-FS#5 Oxygen Cylinder Rental-FS#4 Oxygen Cylinder Rental-FS#3 Oxygen Cylinder Rental-FS#2 Oxygen Cylinder Rental-FS#2 0191493 09/11/15 P State of California Dept of Justice Line Description: Fingerprint Apps for Aug 2015 0191494 09/11/15 P Steven White Line Description.: Housing Inspection -CM Village 0191495 09/11/15 P Syndyx Line Description.: Safety Glasses 0191496 09/11/15 P Theodore Robins Ford Line Description: Regulator for Unit #068 Fuel Pump, Sender -Unit #751 Credit for Core Return -#783 Seat Belt for Unit #137 Remit ID 0000004092 0000015725 0000012653 0000001534 0000022725 0000018730 0000004245 Payment Amt 314.60 12.20 373.30 637.00 1,100.00 165.85 302.64 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 14 SUMMARY CHECK REGISTER Run Date Sep 10,2015 Bank: CITY Run Time 1:53:53 PM Cycle: Payment Ref Date Status Remit To Remit ID Payment Amt 0191497 09/11/15 P Theodore Robins Ford 0000004245 70.00 Line Description: Tire Pressure System Repair 0191498 09/11/15 P Tomark Sports Inc 0000004273 4,603.20 Line Description: SHIPPING FEES SALES TAX (8.00%) MATERIAL TO REBUILD INFIELDS 0191499 09/11/15 P Traveltech Enterprises 0000022894 1,148.00 Line Description: SrCntr Travel -6/17/15 Dead Sea 0191500 09/11/15 P Turnout Maintenance Company LLC 0000020182 430.92 Line Description.: Turnout Clean & Repairs -3 Empl Turnout Clean & Repairs-FS#5 0191501 09/11/15 P Verizon Wireless 0000008717 2,437.46 Line Description: PD Cell Phone Usage 7/16-8/15 0191502 09/11/15 P Waxie Sanitary Supply 0000004480 2,394.32 Line Description.: For Warehouse Floor Stock 0191503 09/11/15 P West Coast Dance Arts 0000021602 63.70 Line Description: Instructor Payment Summer 2015 0191504 09/11/15 P Zap Manufacturing Inc 0000004613 953.73 Line Description: Aluminum Metal Blanks 4 Signs 0191505 09/11/15 P Zoll Medical Corporation 0000021290 116.64 Line Description: Multi Function Cable w/Labels End of Report Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 15 SUMMARY CHECK REGISTER Run Date Sep 10,2015 Bank: CITY Run Time 1:53:53 PM Cycle: Payment Ref Date Status Remit To End of Report Remit ID Payment Amt TOTAL $769,080.75 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 1 SUMMARY CHECK REGISTER Run Date Sep 10,2015 Bank: CITY Run Time 2:09:28 PM Cycle: Apay Payment Ref Date Status Remit To 0191506 09/11/15 P CalPERS Long -Term Care Program Line Description: Payroll Deduction Check 1519 0191507 09/11/15 P Community Health Charities Line Description: Payroll Deduction Check 1519 0191508 09/11/15 P State of California Line Description: Payroll Deduction Check 1519 0191509 09/11/15 P State of California Line Description.: Payroll Deduction Check 1519 0191510 09/11/15 P Tamra Williams Line Description: Payroll Deduction Check 1519 0191511 09/11/15 P United States Treasury Line Description.: Payroll Deduction Check 1519 End of Report Remit ID Payment Amt 0000006287 228.07 0000008015 10.00 0000001546 85.00 0000001546 254.00 0000002941 1,350.92 0000015556 85.38 TOTAL $2,013.37 Report ID: CCM2001V City of Costa Mesa Accounts Payable Page No. 1 CCM VOID CHECK LISTING Run Date Sep 17,2015 Bank: CITY Run Time 3:49:34 PM Cycle: Payment Ref Cancel Date Status Remit To 0191193 09/16/2015 V Lauren Anderson Line Description: 9/15/15 Vendor did not received check . Re -issue. 0 0 A 0.",- 2)616-00- 0 2)616.00- End of Report Remit ID 0000023814 Payment Date 08/28/15 Payment Amt (2,616.00) TOTAL ($2,616.00) Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 1 SUMMARY CHECK REGISTER Run Date Sep 17,2015 Bank: COM1 Run Time 3:37:17 PM Cycle: Payment Ref Date 000964 09/18/15 000965 09/18/15 000966 09/18/15 nnm:I:r�ua`F:i•`�.1 Status Remit To P Apple One Employment Services Line Description: Temp Svs-Eng w/e 8/15/15 Temp Svs-Eng w/e 8/15/15 Temp Svs-Dev Svs w/e 8/15/15 P Ariel Supply Inc Line Description.: Toner Cartridges Toner Cartidges Toner Cartidges Toner Cartidges Toner Cartidges P FM Thomas Air Conditioning Inc Line Description: Replace Condensing Unit @FS #1 P Hub Auto Supply Line Description.: Auto Parts -Aug 2015 End of Report Remit ID 0000001055 0000006035 0000017151 16AUPU1 TOTAL Payment Amt 1,909.02 1,329.01 3,931.00 2,466.34 $9,635.37 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 1 SUMMARY CHECK REGISTER Run Date Sep 17,2015 Bank: CITY Run Time 3:53:39 PM Cycle KQ Payment Ref Date Status Remit To 0191512 09/11/15 P Tiffany's Catering Line Description: 9/3/15 Catering Svc@ SrCenter End of Report Remit ID 0000023878 Payment Amt 719.30 TOTAL $719.30 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 1 SUMMARY CHECK REGISTER Run Date Sep 17,2015 Bank: CITY Run Time 3:49:17 PM C cle: Payment Ref Date Status Remit To Remit ID Payment Amt 0191513 09/18/15 P American Asphalt South Inc 0000023240 20,805.00 Line Description: City Project No. 13-15 Retentions Payable Proj #13-15 0191514 09/18/15 P Global Power Group Inc 0000023849 53,826.96 Line Description: 2014-2015 Westside Neignborhoo Retentions Payable Proj #15-01 0191515 09/18/15 P Mesa Consolidated Water District 0000003144 15,732.00 Line Description: 333 182 Merrimac 7/6-9/3/15 890 Arlington 7/6-9/3/15 1370 1/2 Adams Ave 7/6-9/3/15 2750 Fairview 7/6-9/3/15 880 Junipero 7/6-9/3/15 900 Arlington 7/6-9/3/15 1480 1/2 Adams Ave 7/6-9/3/15 324 Fair 7/2-9/2/15 2800 Fairview 7/6-9/3/15 2800 Fairview 7/6-9/3/15 1250 182 Adams 7/6-9/3/15 3040 Fairview 7/7-9/8/15 3064 Fairview 7/7-9/8/15 3098 Fairview 7/7-9/8/15 3104 Fairview 7/7-9/8/15 3116 Fairview 7/7-9/8/15 FS #2 7/9-9/9/15 3030 1/2 Bristol 7/9-9/9/15 1250 Gisler 7/8-9/9/15 - 1040 Paularno 7/7-9/8/15 3020 Fairview 7/7-9/8/15 3028 1/2 Coolidge 7/7-9/8/15 1066 BAker St 7/7-9/8/15 2080 Manistee 7/9-9/10/15 2421 Fairview 7/1-9/1/15 360 W Wilson 7/1-9/1/15 79 Fair 7/1-9/1/15 ieport ID: CCM2001 City of Costa Mesa Accounts Payable Page No. SUMMARY CHECK REGISTER Run Date Sep 17,2015 3ank: CITY Run Time 3:49:17 Ph ,vcle: WWI v Payment Ref Date Status Remit To Line Description: 2301 Fairview 7/1-9/1/15 Sewer 77 Fair 7/1-9/1/15 79 Fair 7/1-9/1/15 77 Fair 7/1-9/1/15 77 Fair 7/1-9/1/15 425 1/2 Merrimac 7/6-9/3/15 970 Arlington 7/6-9/3/15 0191517 09/18/15 P PTM General Engineering Services Inc Line Description: Retentions Payable Proj #13-20 Illuminated Crosswalk Project 0191518 09/18/15 P RJ Noble Company Line Description: City Project No. 13-16 2013-2 Retentions Payable Proj #13-16 0191519 09/18/15 P Southern California Edison Company Line Description: 2293 Canyon Or 8/7-9/8/15 1587 Sunflower 8/10-9/9/15 782 Shalimar 8/10-9/9/15 350 Bristol 8/11-9/10/15 3192 Red Hill 360 Ogle 8/12-9/11/15 Signals 8/7-9/8/15 3191 Red Hill Ave 8/11-9/10/15 Sunflower/Plaza 8/1-9/1/15 Median 8/9-9/8/15 744 James St 9/1-9/8/15 745 W 18th St 9/1-9/8/15 740 James St 9/1-9/8/15 734 James St 9/1-9/8/15 707 W 18th St 9/1-9/8/15 St Lts 7/30-8/28/15 Joann St Bike 8/1-9/1/15 SD Fwy On/Off 8/1-9/1/15 Remit ID 0000020179 0000003828 0000004088 Payment Amt 48,268.55 272,030.65 102,047.99 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 3 SUMMARY CHECK REGISTER Run Date Sep 17,2015 Bank: CITY Run Time 3:49:17 PM Cycle: Payment Ref Date Status Remit To Remit ID Payment Amt Line Description: Nprt Fwy/Baker 8/1-9/1/15 19th/N pt 8/1-9/1/15 Baker/Royal Palm 8/1-9/1/15 Vet Hall 8/7-9/8/15 BCC 8/7-9/8/15 Park Maint 8/7-9/8/15 0191521 09/18/15 P AMEC Environment & Infrastructure Inc 0000021354 8,237.50 Line Description: Inspection Services -7/31/15 0191522 09/18/15 P AT & T 0000001107 2,015.99 Line Description.: DRC Alarm 8/4-9/3/15 Smallwood Park 8/6-9/5/15 Firewall-FireSta#3 8/4-9/3/15 Cool Line for PD 8/7-9/6/15 RMATS-Fire Sta#1 8/7-9/6/15 TeWinoe Park 8/7-9/6/15 IT Computer Room 8/7-9/6/15 Cable TV DSL Line 8/4-9/3/15 Firewall-FireSta#2 8//4-9/3/15 PD Emergency Line 8/4-9/3/15 DID Trunk Line 8/4-9/3/15 RMATS-Fire Sta#2 8/4-9/3/15 Estancia Parks 8/3-9/2/15 Broadband Modem 8/3-9/2/15 IT Network Firewall 8/3-9/2/15 Outgoing Trunk Line 8/4-9/3/15 Outgoing Trunk Line 8/4-9/3/15 0191523 09/18/15 P Advanced Battery Systems 0000021088 306.18 Line Description: Battery -#236 Battery Charger 0191524 09/18/15 P Alans Lawnmower & Garden Center Inc 0000019220 563.69 Line Description: REcoil Rope/Decarbon Muffler Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 4 SUMMARY CHECK REGISTER Run Date Sep 17,2015 Bank: CITY Run Time 3:49:17 PM Cycle: Payment Ref Date Status Remit To Remit ID Payment Amt Line Description: Backpack Blower Maint Muffler Asy Ture Up Minor Handheld 0191525 09/18/15 P Allstar Fire Equipment Inc 0000000986 1,277.00 Line Description: Cylinder Sleeves Key Hoses 0191526 09/18/15 P Arts & Learning Conservatory 0000020832 2,100.00 Line Description: After School Performing Arts 0191527 09/18/15 P Austin Hardware & Supply Inc 0000016956 76.42 Line Description.' Latch 0191528 09/18/15 P Bank of Sacramento 0000018832 - 14,317.40 Line Description Retention on Proj #13-16 0191529 09/18/15 P Bee Busters Inc 0000007572 220.00 Line Description: Bee Removal Svs Bee Removal Svs 0191530 09/18/15 P Bound Tree Medical LLC 0000011695 5,480.12 Line Description: Paramedic Supplies Paramedic Supplies Paramedic Supplies Paramedic Supplies Paramedic Supplies Paramedic Supplies Paramedic Supplies Paramedic Supplies 0191531 09/18/15 P Brenda Emrick 0000014473 250.00 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 5 SUMMARY CHECK REGISTER Run Date Sep 17,2015 Bank: CITY Run Time 3:49:17 PM Cycle: Payment Ref Date Status Remit To Line Description: 2015 CEO Leadership Award 0191532 09/18/15 P C2 Imaging Line Description: Plan Copies Plan Copies Plan Copies 0191533 09/18/15 P CBE Line Description: Copier Overage Fee 7/5-8/4/15 Copier Usage Fee 7/20-8/19 Copier Overage Fee 7/20-8/19 Toner Waste Tank 4 Copier 0191534 09/18/15 P CBI Noor Inc Line Description: Solar Light 0191535 09/18/15 P CDW Government Inc Line Description: Sales Tax (8.00%) Chief Cart 42-71" #1213438 IOGEAR Accessory Wireless HDMI Sales Tax (8.00%) 0191536 09/18/15 P CMHS-ASB Line Description: Grants 4 Potters Wheel 0191537 09/18/15 P CMHS-ASB Line Description: Grants 4 Recycle Bins 0191538 09/18/15 P CNC Engineering Inc Line Description: Redhill Median Proj-Jul 15 Remit ID 0000023024 0000015149 0000018684 11I111PP1A1-0110 0000000446 0000000446 0000008798 Payment Amt 187.27 744.57 400.00 851.04 1,295.00 1,005.00 3,077.50 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 6 SUMMARY CHECK REGISTER Run Date Sep 17,2015 Bank: CITY Run Time 3:49:17 PM C CI Payment Ref Date Status Remit To Remit ID Payment Amt 0191539 09/18/15 P Chandlers Air Conditioning & 0000001640 422.39 Line Description: Defrost Timer4Sr Cntr Rfrgtr 0191540 09/18/15 P Civil Source 0000017030 14,608.00 Line Description.' Construction Support Svs-Jull5 0191541 09/18/15 P Commercial Aquatic Services Inc 0000003018 296.60 Line Description.' DRC Pool Supplies 0191542 09/18/15 P Connell Chevrolet 0000001763 449.78 Line Description: Pulley -#380 Lens -#380 Pump -#380 Hoses -#380 0191543 09/18/15 P Costa Mesa Fire Explorer Post #400 0000020785 700.00 Line Description Scholarships 4 OC Fire Academy 0191544 09/18/15 P County of Orange 0000003473 257.94 Line Description: Refuse Disposal@OC Lndf1-Aug15 0191545 09/18/15 P Culver Newlin Inc 0000021554 6,230.52 Line Description: Desk Desk Shell Bullet Desk Computer Corner Storage Cabinet Sales Tax (8.00%) Deliver & Install 0191546 09/18/15 P D'Angelos 0000001377 551.02 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 7 SUMMARY CHECK REGISTER Run Date Sep 17,2015 Bank: CITY Run Time 3:49:17 PM C cle: Payment Ref Date Status Remit To Line Description.: Warehouse Stock 0191547 09/18/15 P Daniels Tire Service Line Description: Tires -Unit #530 0191548 09/18/15 P De Lage Landon Financial Svs Line Description. Copier Lease 8/15-9/14/15 0191549 09/18/15 P Dennis Harris Line Description: Basketball Referee 8/31/15 Basketball Referee 8/24/15 . Basketball Referee 8/17/15 0191550 09/18/15 P Diamond Oil Service Line Description: Diesel Fuel -FS #5 Diesel Fuel -Corp Yard Fuel -FS #3 0191551 09/18/15 P EI Camino Construction & Engineering Line Description: 2015 Annual Sidewalk Repair Pr 0191552 09/18/15 P Enterprise Counsel Group Line Description: Successor Agency DOF-Jul 15 0191553 09/18/15 P Enterprise FM Trust Line Description: PD Monthly Lease -Sept 15 0191554 09/18/15 P Express Medical Supplies Line Description: Shipping Fee Sales Tax (8.00%) Metrex Vionex Anitseptic Towel Remit ID 0000001922 1DDIITSIBIifa 0000002466 DAIQR�YIgel�il 0000021549 0000022017 0000023151 0000021902 Payment Amt 304.17 150.27 292.00 8,738.31 11,033.00 4,867.50 4,274.03 858.65 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 8 SUMMARY CHECK REGISTER Run Date Sep 17,2015 Bank: CITY Run Time 3:49:17 PM Cycle: Payment Ref Date Status Remit To Line Description: Sales & Use Tax Payable 0191555 09/18/15 P FTOG Inc Line Description.: Special Proj Cnsltng 8/31-9/10 0191556 09/18/15 P Fed Ex Corp Line Description.: Ground Delivery Ground Delivery 0191557 09/18/15 P Ferguson Enterprises Inc Line Description.: Toilet Repair @ WSS Sink Repair @ WSS Sink 4 WSS 0191558 09/18/15 P Firestone Line Description: Warehoue Stock Warehouse Stock 0191559 09/18/15 P Forensic Nurse Specialists Inc Line Description.: Victim Physical Case 15-10069 0191560 09/18/15 P G & K Services Inc Line Description.: DRC/NCC-July 15 Street -July 15 Parks -July 15 Fleet-Ju[y 15 Fac -July 15 Telecomm -July 15 Street Sweeping -Aug 15 Telecomm -Aug 15 DRC/NCC-Aug 15 Street -Aug 15 Parks -Aug 15 Remit ID 0000021401 0000002190 0000007785 0UPUI�ifiKIY:1 011I4IIIIPIERN e] 0000005132 Payment Amt 2,768.75 47.51 289.13 1,004.86 C:LY�I�b] 3,192.71 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 9 SUMMARY CHECK REGISTER Run Date Sep 17,2015 Bank: CITY Run Time 3:49:17 PM C cle: WWI �4 Payment Ref Date Status Remit To Line Description: Fleet -Aug 15 Fac -Aug 15 Street Sweeping -Jul 15 0191561 09/18/15 P GE Capital Line Description: Copier Lease 823-9/22/15 0191562 09/18/15 P GIT Satellite LLC Line Description: Satellite Phone 7/20-8/19/15 0191563 09/18/15 P Glenn Lukos & Associates Inc Line Description.: Biological Svs 6/27-8/7/15 0191564 09/18/15 P Glenns Alignment & Brake Service Line Description: Ball Joints & Alignment -#738 0191565 09/18/15 P Gotham Poured Rubber Corp Line Description: Patch Rubber Surfaces @ Angel' 0191566 09/18/15 P Government Staffing Services Inc Line Description: Temp Svs-Fire Admin w/e 8/28/1 Temp Svs-HR w/e 9/6/15 0191567 09/18/15 P Grainger Line Description: Supplies Toilet Seat Cover @ WSS 0191568 09/18/15 P Hanks Electrical Supplies Line Description: Electrical Supplies Remit ID 0000021378 0000019742 GPDLDYf[c➢ls] 0000002344 0000023516 f1IHd110il l 0000002393 0000002445 Payment Amt 183.18 57.95 5,214.96 516.06 1,000.00 3,344.25 125.32 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 10 SUMMARY CHECK REGISTER Run Date Sep 17,2015 Bank: CITY Run Time 3:49:17 PM Cycle: A441<1 Y Payment Ref Date Status Remit To 0191569 09/18/15 P Harbor Radiator Line Description: New Radiator -#137 0191570 09/18/15 P Huntington Beach Honda Line Description: Shop Tools 0191571 09/18/15 P IDS Group Inc Line Description: FS #4 Renovation -7/30/15 0191572 09/18/15 P Industrial Waste Utilization Inc Line Description: Haz Mat Disposal 8/6/15 Haz Mat Disposal 8/12/15 0191573 09/18/15 P Interwest Consulting Group Inc Line Description: Sr Bldg Inspector -Jul 15 0191574 09/18/15 P Joseph Noceti Line Description.: College Tuition Reimb--Summr15 0191575 09/18/15 P Kevin Diamond Line Description: College Tuition Reimb-Fall 15 0191576 09/18/15 P Kevin Vail Line Description: Basketball Referee 8/31/15 0191577 09/18/15 P Keystone Uniforms OC Line Description.: Uniform -Neal Uniform -Kearley Uniform -Voss Uniform -Wells Remit ID 0000002457 0000019158 PUPLDY.YXE[H 0000023444 0000021505 0000007101 0000001989 0000023400 0000022280 Payment Amt 271.00 789.11 883.00 10,394.20 12,856.50 950.00 I:Y.bx!If, 100.00 5,021.74 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 11 SUMMARY CHECK REGISTER Run Date Sep 17,2015 Bank: CITY Run Time 3:49:17 PM C Cle: Payment Ref Date Status Remit To Remit ID Payment Amt Line Description: Uniform -Kearley Uniform -Ortiz Uniform -Carter Uniform -Sack Uniform-Vidales Uniform-Tranbarger Uniform -Greeley Unifrom-Fraga Safety Vest-Lemus Uniform-Duesund Uniform -Glass Uniform -Chester Uniform -Garrett Uniform -Garay -Uniform-Blythe Uniform -Holl Uniform -Andersen Uniform -Brown Uniform -Scholz 0191579 09/18/15 P Kimball Midwest 0000006819 1,060.04 Line Description: Shop Supplies Supplies 0191580 09/18/15 P - LN Curtis & Sons 0000002983 675.70 Line Description: Patient Tie-in Systems 4 Fire 0191581 09/18/15 P Larrys Building Materials 0000002912 1,170.72 Line Description: Sand 4 WilsonPrk Volleyball Ct Topsoil for Parks 0191582 09/18/15 P Lauren Anderson 0000023814 2,616.00 Line Description: Instructor 4 Summer SMART Camp Instructor 4 Summer SMART Camp Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 12 SUMMARY CHECK REGISTER Run Date Sep 17,2015 Bank: CITY Run Time 3:49:17 PM C cle: Payment Ref Date 0191583 09/18/15 0191584 09/18/15 0191585 09/18/15 0191586 09/18/15 0191587 09/18/15 0191588 09/18/15 Status Remit To P LexisNexis Risk Data Management Inc Line Description: Accurint Le Plus Online Subscr Accurint Le Plus Online Subscr P Liebert Cassidy Whitmore Line Description: Legal Legal -General Legal -Personnel Matter Legal -Personnel Matter P Lloyd Pest Control Line Description: Bi -Monthly Maint for Corp Yard Monthly Maint for Sr Center Monthly Maint for FS#3 Bi -Monthly Maint for FS#5 P Los Angeles Times Line Description: Planning Comm Legal Ad Legal Notices 4 City Clerk Ads for Artventure Event P Lourdes Torres Line Description: SrCntr Monthly B -Day Celebratn P Marc Kelly Line Description: Basketball Referee 8/17/15 P Mastros Steakhouse Line Description: Refund Permit #ZA-15-024 Remit ID 0000019179 0000002960 0000002981 1111P11I111116I1111161 0000023804 0000021379 0000023883 Payment Amt 576.00 7,580.55 264.00 3,761.07 52.19 100.00 1,010.00 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 13 SUMMARY CHECK REGISTER Run Date Sep 17,2015 Bank: CITY Run Time 3:49:17 PM Cycle, Payment Ref Date 0191590 09/18/15 0191591 09/18/15 0191592 09/18/15 0191593 09/18/15 0191594 09/18/15 0191595 09/18/15 0191596 09/18/15 Status Remit To P Mesa Smog Line Description.: Smog Inspection -Unit #765 Smog Inspection -Unit #055 P Metro Car Wash Line Description: Car Washes -City Car Washes -PD P Michelle Rudaitis Line Description: Haz Mat Consultant Aug 2015 P Myers Tire Supply Company Line Description: Tire Repair Items P Occu Med Line Description: CA Services for Sept 2015 P Oce Line Description: B & W Copier Maint July 2015 B & W Copier Maint Aug 2015 P Office Max Incorporated Line Description Office Supplies -City Clerk Office Supplies -Ree BCC Office Supplies -CEO Office Supplies -HR Office Supplies - Office Supplies -Fire Admin Office Supplies -PD Records Office Supplies -Bldg Safety Office Supplies -PD Field Ops Office Supplies-Rec Aquatics Remit ID 0000020735 0000003155 0000011656 0000003272 If➢U1601 I:i:] 0000020710 Payment Amt 83.50 1,157.00 5,175.00 107.33 3,199.00 1,809.20 4,022.08 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 14 SUMMARY CHECK REGISTER Run Date Sep 17,2015 Bank: CITY Run Time 3:49:17 PM Cycle: Payment Ref Date 0191597 09/18/15 0191598 09/18/15 0191599 09/18/15 Status Remit To Line Description.: Office Supplies -Finance Admin Office Supplies-Rec Teen Frog Office Supplies-RecPlygrnd Prg Office Supplies-PublicSvcsAdmn Office Supplies-RecYouth Bsktbl Office Supplies -Transportation Office Supplies -Senior Center P Oracle America Inc Line Description: Net Express COBOL Technical Su P Orange Coast Trailer Supply Inc Line Description: Propane Fuel for Unit #340 Propane Fuel for Unit #311 Propane Fuel for Unit #189 Propane Fuel for Unit #311 Propane Fuel for Unit #189 Propane Fuel for Unit #311 Propane Fuel for Unit #189 Propane Fuel for Unit #311 Propane Fuel for Unit #189 P Orange County Treasurer Tax Collector Line Description.: FY2015-16 NPDES Water Quality 0191600 09/18/15 P Petty Cash Fund No. 1 Line Description.: League of CA Cities Conf-DB League of CA Cities Conf-SM League of CA Cities Conf-SG League of CA Cities Conf-KF Bicycle Patrol Training -BC Cl Financial Crimes Trng-NB Narc&Specialized Suprvr Crs-PW Reimbursements to Petty Cash League of CA Cities Conf-KS Remit ID 0000003419 0000003464 0000003489 0000001834 Payment Amt 1,705.98 1,014.12 1,475.30 3,162.91 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 15 SUMMARY CHECK REGISTER Run Date Sep 17,2015 Bank: CITY Run Time 3:49:17 PM Cycle: Payment Ref Date Status Remit To Remit ID Payment Amt Line Description: 20thAnnualJobDevelopersAssn-JG Employment Expo & Vet Fair -JG Employment Expo & Vet Fair -JH Bicycle Patrol Training -JC ICSC Western Conference -JR League of CA Cities Conf-TH 0191601 09/18/15 P Professional Sports Field Maintenance 0000011610 9,005.00 Line Description: TeWlnkle Athletic Field Renova 0191602 09/18/15 P Public Safety Center Inc 0000013162 1,028.79 Line Description: Sales Tax (8.00%) Opiates REagent, 4For922 Meckes for Heroin, #For924 Shipping Fee Cocaine Slats & Base Reagent, Methamphetamine Reagent, #For9 0191603 09/18/15 P Quentin W McKenzie 0000011175 100.00 Line Description. Basketball Referee 8/24/15 0191604 09/18/15 P Red Wing Shoes 0000003772 160.00 Line Description: Safety Shoes 4 Kelly Dalton 0191605 09/18/15 P Rincon Truck Center Inc 0000013236 807.17 Line Description: Window Switches -Supplies Belts -Shop Supplies 0191606 09/18/15 P Robert Schuster 0000023881 26.00 Line Description. Refund Permit #BL47984 0191607 09/18/15 P Safeway Sign Company 0000003893 421.20 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 16 SUMMARY CHECK REGISTER Run Date Sep 17,2015 Bank: CITY Run Time 3:49:17 PM Cycle: Payment Ref Date Status Remit To Remit ID Payment Amt Line Description: Brackets 4 St Name Sign Instal 0191608 09/18/15 P Scientia Consulting Group Inc 0000021410 6,880.00 Line Description: On -Site Tech Support 8/9-8/22 0191609 09/18/15 P Sea Pro 0000023882 45.00 Line Description: Refund Fire Permit-NotRequired 0191610 09/18/15 P Southcoast Shortload 0000023753 1,293.30 Line Description.' Concrete 4 CY Pad Replacement Concrete 4 CY Pad Replacement 0191611 09/18/15 P Sparkletts 0000015725 15.85 Line Description: Water for Civic Center Water for Fire 0191612 09/18/15 P State of California Dept of Justice 0000001534 12,994.00 Line Description: Fingerprint Apps for Aug 2015 0191613 09/18/15 P Steen Security Inc 0000015257 4,995.00 Line Description.: Renewal of City Hall Security 0191614 09/18/15 P Steven White 0000022725 550.00 Line Description: Professional Services Agreemen 0191615 09/18/15 P Superior Signals Inc 0000004195 261.52 Line Description: Worklights 0191616 09/18/15 P The Home Depot Credit Services 0000002560 5,248.18 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 17 SUMMARY CHECK REGISTER Run Date Sep 17,2015 Bank: CITY Run Time 3:49:17 PM Cycle: Payment Ref Date Status Remit To Line Description: Misc Purchases for August 2015 0191617 09/18/15 P The Richardson Group Line Description: Refund Permit #BC14-00961 0191618 09/18/15 P The Vest Man Line Description.: Vest Repair for PD 0191619 09/18/15 P Theodore Robins Ford Line Description: Mirror Assembly Mirror Assembly for Unit #649 Seat Kit for Unit #779 Seat Belt Credit 4 Returned Seat Belt Radiator, Lift Assembly -#510 0191620 09/18/15 P Tiffany's Catering Line Description.: Sales Tax (8.00%) Catering Services for Special Delivery Fee (10.00%) 0191621 09/18/15 P Time Warner Cable Line Description.: Internet Services 9/17-10/16 Internet Services 9/17-10/16 Internet Services 9/18-10/17 0191622 09/18/15 P Titan Tire Recycling Inc Line Description: For Warehouse Automotive Stock 0191623 09/18/15 P Tony Dettore Line Description: 9/18/15 Concert @ Sr Center Remit ID Payment Amt 0000017768 1,005.60 0000004765 90.00 0000004245 1,437.06 0000023878 703.30 0000011202 2,810.00 0000023339 105.50 0000023880 250.00 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 18 SUMMARY CHECK REGISTER Run Date Sep 17,2015 Bank: CITY Run Time 3:49:17 PM Cycle: Payment Ref Date Status Remit To 0191624 09/18/15 P Traveltech Enterprises Line Description: Deposit for SrCntr Trip2/22-24 Bal Due -9/10/15 Lake Arrowhead SrCntr Travel -8/26/15 Laughlin Deposit for 4/13/16 SrCntrTrip 0191625 09/18/15 P Turnout Maintenance Company LLC Line Description: Turnout Clean & Repairs -5 Empl Turnout Clean & Repairs -3 Empl 0191626 09/18/15 P Vista Paint Corp Line Description: Red Traffic Paint 4 Residentia 0191627 09/18/15 P Vulcan Materials Company Line Description: Asphalt for Patching Potholes Asphalt for Patching Potholes Asphalt for Patching Potholes 0191628 09/18/15 P Warren Distributing Inc Line Description: for Warehouse Automotive Stock for Warehouse Automotive Stock Credit for Fuel Filter 0191629 09/18/15 P Waxie Sanitary Supply Line Description: For Warehouse Floor Stock 0191630 09/18/15 P White Nelson Diehl Evans LLP Line Description: Audit Services for FY2014-2015 0191631 09/18/15 P Zoll Medical Corporation Remit ID 0000022894 0000020182 0000004430 0000007403 0000020249 0000004480 0000004228 0000021290 End of Report Payment Amt 6,835.00 673.70 1,673.14 228.90 477.47 3,478.65 860.00 2,244.24 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 19 SUMMARY CHECK REGISTER Run Date Sep 17,2015 Bank: CITY Run Time 3:49:17 PM Cycle' Payment Ref Date Status Remit To Line Description: Electrodes,Autopulse Restraint End of Report Remit ID Payment Amt TOTAL $768,183.57 Report ID: CCM20010 City of Costa Mesa Accounts Payable Page No. 1 CCM OVERFLOW CHECK LISTING Run Date Sep 17,2015 Bank: CITY Run Time 3:54:55 PM Cycle; Payment Ref Date Status Remit To Remit ID Payment Amt 0191516 09/18/15 O Mesa Consolidated Water District 0000003144 0.00 Line Description: Overflow 0191520 09/18/15 O Southern California Edison Company 0000004088 0.00 Line Description: Overflow 0191578 09/18/15 0 Keystone Uniforms OC 0000022280 0.00 Line Description.: Overflow TOTAL noo End of Report Report ID: CCM2001V City of Costa Mesa Accounts Payable Page No. 1 CCM VOID CHECK LISTING Run Date Sep 24,2015 Run Time 1:44:10 PM Bank: CITY C cle: MAW Y Payment Ref Cancel Date Status Remit To 0190700 09/22/2015 V Jays Designated Operator Services Line Description: 9/22/15 Vecndor deceased and check returned. 0'75 D '110-00— U j J)0°00—UJJi i End of Report Remit ID 0000022328 Payment Date 08/07/15 Payment Amt (710.00) TOTAL ($710.00) Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 1 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: COM1 Run Time 12:53:03 PM Cycle: Payment Ref Date 000968 09/25/15 000969 09/25/15 Status Remit To P Apple One Employment Services Line Description: Temp Svs-Dev Svs We 8/26/15 Temp Svs-Eng w/e 8/22/15 Temp Svs-Eng w/e 8/22/15 P FM Thomas Air Conditioning Inc Line Description: HVAC Maint-Sept 2015 Credit from Aug Billing End of Report Remit ID 0000001055 0000017151 Payment Amt 2,780.70 5,058.75 TOTAL $7,839.45 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 1 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: DDP1 Run Time 10:48:12 AM Cycle: ADIRDR Payment Ref Date 004067 09/25/15 004068 09/25/15 004069 09/25/15 004070 09/25/15 004071 09/25/15 Status Remit To P Costa Mesa Employees Association Line Description: Payroll Deduction Check 1520 P Costa Mesa Executive Club Line Description: Payroll Deduction Check 1520 P Costa Mesa Firefighters Association Line Description: Payroll Deduction Check 1520 P Costa Mesa Police Association Line Description: Payroll Deduction Check 1520 P Costa Mesa Police Management Assn Line Description: Payroll Deduction Check 1520 End of Report Remit ID Payment Amt 0000006284 4,057.80 0000006286 225.00 0000001812 5,556.80 0000001819 6,060.00 0000005082 200.00 TOTAL $16,099.60 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 1 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: CITY Run Time 1:42:10 PM Cycle, Payment Ref Date 0191632 09/25/15 0191633 09/25/15 0191634 09/25/15 0191635 09/25/15 0191636 09/25/15 Status Remit To P Accela Inc Line Description.: Perri Annual Maintenance P Advanced Training Systems Inc Line Description: Sale & Use Sales Payable Sales Tax (8.00%) Portable Target System P Clean Street Line Description: Street Sweeping Services-Aug15 Pressure Wash Newport Blvd -Aug P Dion & Sons Inc Line Description: Fuel -FS #6 Fuel -Corp Yard Fuel -FS #2 Fuel -PD P Jones & Mayer Line Description: 74334-Dadey Writ 74358 -Recreation 74346 -Ida, Elison 74351 -Parks & Rea 74354 -Police Dept 74369 -Yellowstone 74323 -Bailey, Myra 74333 -City Council 74327 -City Clerk 74320 -Richardson 74340 -Fire Dept 74367 -Telecomm 74319 -Brownell 74344 -Housing 74338 -Finance Remit ID 0000009488 0000023620 0000023685 0000014653 Payment Amt 22,629.90 25,230.00 57,515.56 23,217.31 177,023.41 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: CITY Run Time 1:42:10 PN Cycle: Payment Ref Date Status Remit To Line Description: 74329 -CEO 73947 -Yellowstone 73910-Dadey, Timothy 74341 -Goggin, Mary 74362-1008&1015 Wilson,2245Can 74359 -Ricks, Jenny 74321-721 W 20th St 74326 -City Attorney 74364-10817 Rose Dr 74328 -City Clerk PRR 74335-Dadey, Timothy 74361-Sakioka, Vicki 74345 -Human Resources 74355 -Prada, Cristina 74356 -Public Services 74360 -Risk Management 74317-1872 Monrovia #2 74332 -Code Enforcement 74339 -Finch, Christine 74349 -Lawrence, Arthur 74365 -Successor Agency 74318-2280 Newport Blvd 74363 -Solid Landings BH 74325 -Bryan, Laura/James 74368 -Webster & Levesque 74330 -Civic Center Barrio 74343 -Homeless Task Force 74353 -Planning Commission 74357 -Quality of Life Grp 74337 -Development Services 0191637 09/25/15 P Keolis Transit Services LLC Line Description: Senior Mobility Prog-Aug 15 Senior Medical Tranport-Aug 15 Remit ID 0000023165 Payment Amt 16,036.02 0191638 09/25/15 P Merchants Building Maintenance LLC 0000022950 25,690.98 Line Description: Janitorial Services -City Bldgs Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 3 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: CITY Run Time 1:42:10 PM C cl Payment Ref Date Status Remit To Remit ID Payment Amt 0191639 09/25/15 P Mesa Consolidated Water District 0000003144 22,390.80 Line Description.: 3089 1/2 Bristol St 7/13-9/10 570 W 18th St 8/17-9/14/15 950 1/2 South Coast 7/14-9/14 3440 Wimbledon Way 7/16-9/15 3333 1/2 Bear St 7/13-9/11/15 575 1/2 Sunflower 7/13-9/11/15 3375 1/2 Sakioka 7/13-9/11/15 3355 1/2 Sakioka 7/13-9/11/15 3335 1/2 Sakioka 7/13-9111/15 3305 1/2 Sakioka 7/13-9/11/15 585 1/2 Anton Blvd 7/13-9/11 471 1/2 Anton Blvd 7/13-9/11 425 1/2 Sunflower 7/13-9/11/15 201 112 Sunflower 7/13-9/11/15 525 1/2 Sunflower 7/13-9/11/15 925 1/2 Sunflower 7/13-9/11/15 3350 Sakioka Dr 7/13-9/11/15 1975 Balearic Dr 8/17-9/14/15 1900 Adams Ave 8/17-9/14/15 1200 Victoria St 8/17-9/14/15 3434 1/2 Fairview Rd 7/16-9/15 3350 Sakioka Dr 7/13-9/11/15 3414 Smalley Rd 7/14-9/14/15 1001 Sunflower Ave 7/14-9/14 3083 Bear St 7/13-9/10/15 2300 Placentia Ave 8/17-9/14 3143 Bear St 8/17-9/14/15 3400 Smalley Dr 8/17-9/14/15 970 Arlington Dr 8/17-9/14/15 0191641 09/25/15 P Orange County Treasurer Tax Collector 0000003489 22,353.04 Line Description: Parking Citation Processing 0191642 09/25/15 P Siemens Industry Inc 0000002904 67,862.73 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 4 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: CITY Run Time 1:42:10 PM Cycle: MAW V Payment Ref Date 0191643 09/25/15 0191644 09/25/15 0191645 09/25/15 0191646 09/25/15 0191647 09/25/15 0191648 09/25/15 Status Remit To Line Description.: Traffic Signal Maint-Jul 2015 Traffic Signal Maint-Aug 2015 Traffic Signal Call Outs-Ju115 Pull Wire @ Fairview/McCormack Traffic Signal Call Outs-Aug15 P Southern California Edison Company Line Description: NCC 7/30-8/28/15 1040 Paularino 8/18-9/17/15 Fac & Equip 7/28-8/26/15 199 Broadway 8/17-9/16/15 401 Broadway 8/17-9/16/15 P West Coast Arborists Inc Line Description: Tree Maint Srvcs 8/16-8/31/15 P A & S Engineering Line Description.: Refund Permit PS12-00106 P AB Constuction Line Description.: Refund Permit PS15-00365 P ARCO Business Solutions Line Description: Fuel 9/1-9/15/15 P AT&T Line Description: Local Usage 8/15-9/14/15 Wakeham Park 8/10-9/9/15 Firewall -Fire Sta#1 8/10-9/9 BCC Fax 8/15-9/14/15 Senior Center 8/15-9/14/15 Senior Center 8/15-9/14/15 Senior Center 8/15-9/14/15 Remit ID 0000004088 0000004498 0000007834 0000023914 0000018562 0000001107 Payment Amt 56,772.35 84,281.00 350.00 3,186.00 254.08 iWA& :L'1 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 5 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: CITY Run Time 1:42:10 PM Cycle: Payment Ref Date Status Remit To Line Description: Sr Center Elevator 8/15-9/14 0191649 09/25/15 P AT & T Line Description.: Cool Line for PD 9/7-10/6/15 Cool Line for PD 9/7-10/6/15 0191650 09/25/15 P AT & T Mobility Line Description: Fire Cell Phone Chrgs7/12-8/11 0191651 09/25/15 P AY Nursery Line Description: Delivery Muckogee Tecoma Capensis Groundcover Lophostemon Confertus Sales Tax (8.00%) Red Flowering Gum Chanticleer 0191652 09/25/15 P Accountemps - Line Description: Temp Svs-Treasury w/e 9/4/15 Temp Svs-Treasury We 9/11/15 0191653 09/25/15 P Advantage Grading & Engineering Inc Line Description: Refund PS14-00372 0191654 09/25/15 P Affant Communication Line Description: 1 Year Dell So mcWALL Content Sales Tax Payable 0191655 09/25/15 P Allison Sanden Line Description: Refund Permit 2002176.002 Remit ID 0000001107 0000001107 0000001142 0000022632 0000013540 �annnyxf�rz>,t Payment Amt 336.37 411.53 411.48 1,961.28 3,000.00 264.60 100.00 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 6 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: CITY Run Time 1:42:10 PM Cycle: Payment Ref Date Status Remit To 0191656 09/25/15 P Alonzo H Parker III Line Description: Basketball Referee 9/14/15 0191657 09/25/15 P Amelia Wood Line Description: Refund Permit 2002172.002 0191658 09/25/15 P American Alarm Systems Inc Line Description: Alarm Svs Call 4 BCC 0191659 09/25/15 P Anaheim Transportation Network Line Description: Anaheim Resort Trnsptn-Sept15 0191660 09/25/15 P Ann C Perry Line Description: Sr Commission Mtng-Spt 15 0191661 09/25/15 P Armando Davila Line Description.: Refund Permit 2002173.002 0191662 09/25/15 P AssetWorks Inc Line Description: Fleet Software Update/Trng 0191663 09/25/15 P AutoZone Line Description: Supplies -#730 0191664 09/25/15 P Baker Equipment Rental Line Description: Dehumidifier Rental Remit ID 0000016232 0000023940 0000008900 0000023440 0000023548 0000022243 0000020210 0000019364 0000001164 Payment Amt 100.00 100.00 85.50 2,083.33 100.00 570.00 4,241.25 344.68 30.00 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 7 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: CITY Run Time 1:42:10 PM Cycle: Payment Ref Date Status Remit To Remit ID Payment Amt 0191665 09/25/15 P Bentley Systems Inc 0000014773 2,050.44 Line Description: Subscription Renewal 0191666 09/25/15 P Bound Tree Medical LLC 0000011695 323.68 Line Description: Paramedic Supplies Paramedic Supplies - 0191667 09/25/15 P Brenda Orellana 0000023942 98.00 Line Description Refund Permit 2002182.002 0191668 09/25/15 P Brett Eckles 0000023276 100.00 Line Description: Parks & Rao Comm Mtng-Aug 15 0191669 09/25/15 P Bright Idea Shops 0000023840 6,730.57 Line Description: Ground Park Bench Sales Tax (8.00%) Shipping & Handling Sale & Use Tax Payable 0191670 09/25/15 P Bruce Radomski 0000003742 404.80 Line Description.: Creminal Subpoena Reimb 0191671 09/25/15 P Buckram Infrastructure Group Inc 0000021371 480.00 Line Description.: Pavement Mgnt-Prof Mgr 0191672 09/25/15 P Byron de Arakal 0000012401 100.00 Line Description: Parks & Rec Comm Mtng-Jul 15 0191673 09/25/15 P C & P Freedom Inc 0000023911 350.00 Line Description.: Refund Permit PS14-00725 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 8 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: CITY Run Time 1:42:10 PM C cle: Payment Ref Date Status Remit To - Remit ID Payment Amt 0191674 09/25/15 P C B C General Building Construction Corp 0000023899 350.00 Line Description: Refund Permit PSI 1-00062 0191675 09/25/15 P CBI Noor Inc 0000018684 873.00 Line Description.: Emergency Repair@Skate/Bark Pk 0191676 09/25/15 P CDW Government Inc 0000005402 559.14 Line Description: Misc Computer Equipment 0191677 09/25/15 P CSULB Foundation 0000009724 328.00 Line Description: Civil Liability Seminar 0191678 09/25/15 P Canon Financial Services Inc 0000023241 120.43 Line Description: Property Tax Digital Imager Lease 8/20-9/19 0191679 09/25/15 P Capitol Enterprises 0000001571 8,831.44 _ Line Description.: Freight Sales Tax (8.00%) Standard Single Door Shed - Cc 0191680 09/25/15 P Central United Life Insurance Cc 0000010626 148.10 Line Description: Cancer Insurance Premium-Spt15 0191681 09/25/15 P Christena Harper 0000023936 139.00 Line Description: Refund Permit 2002199.002 0191682 09/25/15 P Christine Suetterlin 0000023935 147.00 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 9 SUMMARY CHECK REGISTER Run Date Sep,24,2015 Bank: CITY Run Time 1:42:10 PM C cle: Payment Ref Date Status Remit To Line Description: Refund Permit 2002196.002 Refund Permit 2002195.002 0191683 09/25/15 P Claudia Gomez Tolentino Line Description: Refund Permit 2002178.002 0191684 09/25/15 P Coleen Burnside Line Description: Refund Permit 2002186.002 0191685 09/25/15 P Commercial Aquatic Services Inc Line Description: DRC Pool Supplies 0191686 09/25/15 P Complete Landscape Care Inc Line Description: Sales Tax (8.00% Furnish & Install Plants 0191687 09/25/15 P CompuCom Systems Line Description: Adobe Acrobat Professional DC Adobe Subscription 0191688 09/25/15 P Connell Chevrolet Line Description: Belts -#380 Brake Booster -#380 0191689 09/25/15 P Consolidated Office Systems Line Description: Additional Labor Charge 0191690 09/25/15 P Core Logic Information Solutions Inc Line Description: RealQuest Sbcrptn-Aug 15 RealQuest Sbcrptn-Aug 15 Remit ID 0000023928 0000023944 0000003018 0000004859 0000001763 0000018680 0000004774 Payment Amt 100.00 213.00 178.20 3,376.36 lWWKa 1110miU 489.25 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 10 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: CITY Run Time 1:42:10 PM Cycle: Payment Ref Date Status Remit To 0191691 09/25/15 P Crecensio Ayon Line Description: Refund Permit 2002192.002 0191692 09/25/15 P Crop Production Services Inc Line Description: Seed & Soil 4 Sports Fields Seed & Soil 4 Sports Fields Seed & Soil 4 Sports Fields Seed & Soil 4 Sports Fields 0191693 09/25/15 P Crown Ace Hardware Line Description: Hardware Supplies MAPP Gas 0191694 09/25/15 P Crystal Domenech Line Description: Refund Permit 2002177.002 0191695 09/25/15 P Delia Alvarez Line Description: Refund Permit 2002174.002 0191696 09/25/15 P Dartco Transmission Sales & Service Inc Line Description: Sensors 0191697 09/25/15 P Dave's Body & Frame Line Description: Body Work & Repaint -#750 0191698 09/25/15 P David Davies Line Description: Refund Permit 2002181.002 Remit ID 0000023947 0000020562 0000004751 0000023927 0000023941 0000001926 0000021567 0000022031 Payment Amt 600.00 1,818.72 81.33 100.00 29.00 164.43 1,267.80 200.00 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 11 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: CITY Run Time 1:42:10 PM Cycle: Payment Ref Date Status Remit To Remit ID Payment Amt 0191699 09/25/15 P De Lage Landen Financial Svs 0000019172 1,118.58 Line Description.' Canon Copiers Lease -Oct 15 0191700 09/25/15 P Delta Dental Insurance Co 0000001966 3,045.34 Line Description.: Dental HMO Premium -Slot 15 0191701 09/25/15 P Devin Lucas 0000023917 350.00 Line Description: Refund Permit PS15-00584 0191702 09/25/15 P Direct Edge Inc 0000001998 350.81 Line Description.: Roto Tiller Parts 0191703 09/25/15 P Donald Harper 0000021694 100.00 Line Description: Parks & Rec Comm Mtng-Aug 15 0191704 09/25/15 P Dance & Sons 0000023922 635.00 Line Description.: Refund Permit ZA-15-027 0191705 09/25/15 P Dcrota Rycabel 0000023948 134.00 Line Description: Refund Permit 2002193.002 0191706 09/25/15 P Dorothy Roden 0000023939 76.00 Line Description: Refund Permit 2002203.002 0191707 09/25/15 P Dunn Edwards Corp 0000002058 14.92 Line Description.' Paint 4 PD Watch Comm Officer 0191708 09/25/15 P Edward Yen WU 0000023912 1,400.00 Line Description: Refund Permit PS15-00152 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 12 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: CITY Run Time 1:42:10 PM Cycle, Payment Ref Date Status Remit To Remit ID Payment Amt 0191709 09/25/15 P Edwin Everett 0000005981 1,250.00 Line Description: College Tuition Reimb-Summ15 0191710 09/25/15 P EI Camino Construction & Engineering 0000021549 2,500.00 Line Description: Refund Permit PS15-00309 0191711 09/25/15 P Ellen Kozlowski 0000023946 88.00 Line Description.: Refund Permit 2002191.002 0191712 09/25/15 P Erica Villalpando 0000023923 250.00 Line Description: Refund Permit 2002164.002 0191713 09/25/15 P Georganne Cashdollar 0000023920 63.50 Line Description.: Refund Citation K134138 0191714 09/25/15 P Government Staffing Services Inc 0000022422 8,632.50 Line Description: Temp Svs-HR w/e 8/23/15 Temp Svs-HR We 7/26/15 Temp Svs-Mgnt Anlys w/e 8/23 Temp Svs-Prof Mgr w/e 8/23/15 0191715 09/25/15 P Hal Marshall Sears Revocable Trust 0000023918 13,757.68 Line Description: Refund Permit PS15-00177 0191716 09/25/15 P Hireright Inc 0000021348 8.25 Line Description: Background Check -Aug 15 0191717 09/25/15 P Hyatt Legal Plans Inc 0000022383 1,833.00 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 13 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: CITY Run Time 1:42:10 PM Cycle: Payment Ref Date Status Remit To Line Description: Legal Premium -Sept 15 0191718 09/25/15 P Instant Landscapes Line Description: Refund Permit PS15-00323 0191719 09/25/15 P Interstate Batteries of California Coast Line Description: Core Returned Batteries 0191720 09/25/15 P Irvine Ranch Water District Line Description: 2603 Elden 8/7-9/7/15 261 Monte Vista 8/7-9/7/15 258 Brentwood 8/7-9/7/15 220 23rd St 8/7-9/7/15 170 Del Mar 8/7-9/8/15 0191721 09/25/15 P JD Lock & Key Line Description: Spare Keys 0191722 09/25/15 P Jane Angel Line Description: Refund Permit 2002200.002 0191723 09/25/15 P Janet Hauser Line Description.: Refund Permit 2002187.002 0191724 09/25/15 P Janet Lee Krochman Line Description: Sr Commission Mtng-Spt 15 0191725 09/25/15 P Jeanette Williams Line Description: Refund Permit 2002197.002 Remit ID Payment Amt 0000001854 900.00 0000002700 515.32 0000005112 770.89 0000005930 7.56 0000023937 66.00 0000023945 124.00 0000015813 100.00 0000022504 120.00 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 14 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: CITY Run Time 1:42:10 PM Cycle: Payment Ref Date Status Remit To 0191726 09/25/15 - P Jennifer Runyan Line Description: Refund Permit 20021780.002 0191727 09/25/15 P John Dickens Inc Line Description.: Refund PS15-00571 0191728 09/25/15 P John S McGlinn Line Description: Sr Commission Mtng-Spt 15 0191729 09/25/15 P Jose Gaitan Line Description: Refund Permit 2002165.002 0191730 09/25/15 P Joseph Tortoello Line Description.' Refund Permit PS12-00490 0191731 09/25/15 P Judy Butler Line Description: Refund Citattion K137426 0191732 09/25/15 P Julie Henry Line Description: Refund Permit 2002201.002 0191733 09/25/15 P Kari Nieblas Line Description: Refund Permit 2002166.002 0191734 09/25/15 P Kathleen Pine Line Description: Refund Permit 2002185.002 Remit ID Payment Amt 0000023929 100.00 0000013808 500.00 0000023386 - 100.00 0000023924 250.00 0000023903 350.00 0000023921 6.00 0000023938 66.00 0000023925 65.00 0000023943 98.00 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 15 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: CITY Run Time 1:42:10 PM C cle: Payment Ref Date Status Remit To Remit ID Payment Amt 0191735 09/25/15 P Kelly Paper 0000014703 189.22 Line Description: Paper 0191736 09/25/15 P Kevin Vail 0000023400 100.00 Line Description.: Basketball Referee 9/21/15 0191737 09/25/15 P Keystone Uniforms OC 0000022280 4,767.59 Line Description: Uniform -Williams Uniform -Hickman Uniform -Meng Uniform -Miles Uniform -Santos Uniform -Christianson Uniform -Gomez Uniform-McMorris Uniform -Wingert Uniform-Ruffalo Uniform -LaPointe Uniform -Keys Unifrom-Luczkiewicz Uniform-Pittington Uniform -Manley Uniform -Demmer Uniform -Shannon Uniform -Clark Uniform -Clark Name Bars 0191738 09/25/15 P Kim Pederson 0000010099 100.00 Line Description: Parks & Rec Comm Mtng-Aug 15 0191739 09/25/15 P Kisling Construction 0000023915 500.00 Line Description.: Refund Permit PS15-00480 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 16 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: CITY Run Time 1:42:10 PM Cycle, Payment Ref Date Status Remit To Remit ID Payment Amt 0191740 09/25/15 P Kristina Cover 0000008114 400.00 Line Description: Direct Dep #1519 Rtrn 0191741 09/25/15 P LabMark Safety Distributors 0000001019 1,027.21 Line Description: Shipping Fee Sales Tax (8.00%) - Eva -Safe Biohazard Syringe Con 0191742 09/25/15 P Leica Geosystems Inc 0000003452 125.06 Line Description. Level Books for Ernesto Munoz 0191743 09/25/15 P Leo Arnold 0000022194 2,200.00 Line Description: Pre -Employment Background Svcs Pre -Employment Background Svcs 0191744 09/25/15 P Liebert Cassidy Whitmore 0000002960 1,699.50 Line Description: Legal -Personnel Matter 0191745 09/25/15 P Los Angeles Times 0000003000 413.50 Line Description: Legal Ad for GP -14-04 0191746 09/25/15 P Lowes 0000017688 6,418.93 Line Description.: Telecomm. Kitchen Remodel 0191747 09/25/15 P Lynn Torrim 0000013555 45.00 - Line Description: Refund Per Receipt 2002184.002 0191748 09/25/15 P M Tomaseck 0000013077 5.00 Line Description: Refund Roo Receipt 2002194.002 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 17 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: CITY Run Time 1:42:10 PM Cycle: Payment Ref Date Status Remit To Remit ID 0191749 09/25/15 P Matt White Custom Homes 0000023904 Line Description.: Refund Permit PSI 3-00401 0191750 09/25/15 P Maxine Macha 0000023933 Line Description: Refund Permit 2002168.002 0191751 09/25/15 P McMaster Carr Supply Company 0000003118 Line Description: High Speed Steel Hand Reamer 0191752 09/25/15 P Melissa Coyle 0000023930 Line Description: Refund Permit 2002179.002 0191753 09/25/15 P Mesa Smog 0000020735 Line Description.: Smog Inspection -Unit #051 Smog Inspection -Unit #410 0191754 09/25/15 P Michael Guidotti 0000023910 Line Description: Refund Permit PS14-00558 0191755 09/25/15 P Michelle Clark 0000023889 Line Description: Refund Rec Receipt 2002207.002 0191756 09/25/15 P Midori Gardens Inc 0000017059 Line Description: Allowance 4 Replanting 8/2015 Allowance for Replanting 0191757 09/25/15 P Mike Linares Inc 0000002969 Line Description: CDBG/HOME Coordinator Services Payment Amt 350.00 5.00 204.62 100.00 83.50 350.00 58.00 3,850.00 4,004.00 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 18 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: CITY Run Time 1:42:10 PM Cycle: Payment Ref Date Status Remit To Remit ID Payment Amt 0191758 09/25/15 P Mission Pools 0000008468 350.00 Line Description: Refund Permit PS12-00110 0191759 09/25/15 P Morey Remodeling 0000023890 600.00 Line Description: Refund Rec Receipt 2002190.002 0191760 09/25/15 P Municipal Code Corporation 0000003257 722.32 Line Description: Update & Hosting of Municipal 0191761 09/25/15 P Municipal Emergency Services Inc 0000021524 2,290.01 Line Description: Sales Tax (8%) Doserae Pro Dosimeter Kit REM Sales Tax (8%) Doserae Pro Dosimeter Kit REM Shipping Fee 0191762 09/25/15 P National Therapeutic Services Inc 0000001147 295.00 Line Description: Refund Permit 2002169.002 Refund Permit 2002170.002 0191763 09/25/15 P Nick Cerciello 0000018478 275.00 Line Description: Safety Officer Training 0191764 09/25/15 P Office Max Incorporated 0000020710 4,831.84 Line Description.: Office Supplies -CEO Office Supplies -Senior Center Office Supplies-RecreationAdmn Office Supplies-Rec NCC Office Supplies -City Clerk Office Supplies -Fire Admin Office Supplies -PD Records Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 19 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: CITY Run Time 1:42:10 PM Cycle: Payment Ref Date Status Remit To Remit ID Payment Amt Line Description.' Office Supplies -Bldg Safety Office Supplies-Rec Day Camp Office Supplies -Finance Admin Office Supplies-Dev Svcs Admin Office Supplies -Public Svcs Ad Office Supplies -HR Office Supplies -IT Office Supplies -City Clerk Office Supplies -PD Records Office Supplies -Central Srvcs Office Supplies -Finance Admin Office Supplies-Dev Svcs Admin 0191765 09/25/15 P Oliver Mahon Asphalt Inc 0000007430 200.00 Line Description.: Refund Permit PS15-00205 0191766 09/25/15 P Orange County Humane Society 0000003442 6,250.00 Line Description: Kennel Fees for August 2015 0191767 09/25/15 P Orange County Sheriffs Training 0000003451 134.00 Line Description: SupervisoryCrse-Post10/26-11/6 0191768 09/25/15 P Orange County Treasurer Tax Collector 0000003489 7,198.50 Line Description: Teletype Service for Sept 2015 AFIS Fees for July 2015 AFIS Fees for Sept 2015 0191769 09/25/15 P Orange County Vector Control District 0000021750 821.43 Line Description: Vector Control Svcs -FV Pk Wetl 0191770 09/25/15 P Pacific Municipal Consultants 0000023085 4,200.00 Line Description: Consulting Svs for Group Home Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 20 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: CITY Run Time 1:42:10 PM Cycle: Payment Ref Date Status Remit To 0191771 09/25/15 P Pacific Paradise Pools Line Description: Refund Permit PS15-00202 0191772 09/25/15 P Paul J Lynagh Line Description: Refund Citation K138148 0191773 09/25/15 P Peach Trader Inc Line Description: Sales Tax (8.00%) Shipping Fee (Lift Gate Requir Item #122293 39.2 CF Dual Temp Sales & Use Tax Payable 0191774 09/25/15 P Phyllis Parrot Line Description: Refund Rec Receipt 2002188.002 0191775 09/25/15 P Pinnacle Residential Line Description.: Refund Permit PS14-00023 0191776 09/25/15 P Polly Nonvoods Line Description.: Refund Rec Receipt 2002198.002 0191777 09/25/15 P Porterfield Enterprises LTD Line Description.: Brake Rotors Brake Rotors 0191778 09/25/15 P ProCare Work Injury Center Line Description: Industrial Medical Clinic Sery Industrial Medical Clinic Sery Remit ID Payment Amt 0000003617 350.00 0000023886 3.00 0000023872 4,182.44 0000023373 8.00 0000023908 350.00 0000023891 50.00 0000003662 1,549.45 0000022662 75.00 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 21 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: CITY Run Time 1:42:10 PM Cycle, Payment Ref Date Status Remit To Remit ID Payment Amt 0191779 09/25/15 P Pyramid Fence Company Inc 0000003716 650.00 Line Description.: Fairview Park Vernal Pools Fen 0191780 09/25/15 P Quentin W McKenzie 0000011175 100.00 Line Description: Basketball Referee 9/21/15 0191781 09/25/15 P REFS Inc 0000022209 11,087.87 Line Description: Foreclosure Svs - 745 W 18th Foreclosure Svs - 707, 711 W 1 Foreclosure Svs - 734, 740, 74 0191782 09/25/15 P Raymond M Hood III 0000023887 275.00 Line Description.: Subpoena Dep Rfnd 001-00275585 0191783 09/25/15 P Redlads Cove LLC 0000023901 350.00 Line Description: Refund Permit PSI 1-00486 0191784 09/25/15 P Rincon Real Estate Group 0000000401 6,978.00 Line Description.' Refund Permit PSI 5-00313 Refund Permit PS14-00518 Refund Permit P814-00605 0191785 09/25/15 P Rincon Truck Center Inc 0000013236 686.18 Line Description: Engine Speed Sensor-Unit#515 Sensors for Unit #515 Engine Speed Sensors 0191786 09/25/15 P Robert E Graham 0000014777 100.00 Line Description: Parks & Rec Comm Mtg-Aug 2015 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 22 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: CITY Run Time 1:42:10 PM Cycle, Payment Ref Date Status Remit To 0191787 09/25/15 P Robert Newman Line Description.: Basketball Referee 9/14/15 0191788 09/25/15 P Robert Torrini Line Description: Refund Rec Receipt 2002183.002 0191789 09/25/15 P Ryan Bateman Line Description: Refund Rec Receipt 2002204.002 Refund Rec Receipt 2002205.002 0191790 09/25/15 P Ryan Stone Line Description.' Refund Citation K138511 0191791 09/25/15 P Samantha Van Zuiden Line Description: Exps 4 Crime&Intelligence Conf 0191792 09/25/15 P San Bernardino County Sheriffs Dept Line Description. Post Trng-Z Hoferitza, R Meng 0191793 09/25/15 P Sandra Genis Line Description.: Mileage 4 SCAG 50th Anniv Conf 0191794 09/25/15 P Sapar Sairan Line Description: Refund Permit PSI 3-00705 0191795 09/25/15 P Scott Alighanbari Line Description: Refund Permit PS14-00854 Refund Permit PSI 4-00353 Remit ID Payment Amt 0000018053 100.00 0000023892 45.00 0000023893 180.00 0000023888 10.00 0000023640 147.16 0000005143 370.00 0000002326 127.64 0000023907 350.00 0000023909 850.00 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 23 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: CITY Run Time 1:42:10 PM C 1 Payment Ref Date Status Remit To Remit ID Payment Amt 0191796 09/25/15 P Scott Fazekas & Associates Inc 0000003961 364.39 Line Description: Building Plan Check Services 0191797 09/25/15 P Scott Sax 0000023913 500.00 Line Description: Refund Permit PS15-00197 0191798 09/25/15 P Sedghi Alireza 0000023900 1,685.00 Line Description: Refund Permit PS11-00449 0191799 09/25/15 P Shaine Anderson 0000023894 76.00 Line Description: Refund Rec Receipt 2002202.002 0191800 09/25/15 P Smith Pipe & Supply Inc 0000004049 1,898.17 Line Description: Irrigation Supplies Irrigation Supplies Irrigation Supplies 0191801 09/25/15 P Snap On Industrial 0000012101 159.76 Line Description: Tools for Shop Tools for Shop Tools for Shop 0191802 09/25/15 P South Coast Air Quality Mgmt District 0000004074 467.98 Line Description: Annual Operating Fees-FS#5 Annual Emissions Fee-FS#5 0191803 09/25/15 P South Pointe Constrcution LLC - 0000023919 14,495.00 Line Description: Refund Permit PS15-00203 0191804 09/25/15 P South Pointe Dev Inc 0000023905 350.00 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 24 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: CITY Run Time 1:42:10 PM C cle: Payment Ref Date Status Remit To Remit ID Payment Amt Line Description: Refund Permit PS15-00585 0191805 09/25/15 P Southern California Fire Prevention 0000004090 65.00 Line Description.: Post Trng-Emerg ResponderRadio 0191806 09/25/15 P Southern California Gas Company 0000004092 176.78 Line Description: CNG Fuel -Aug 15 Old CY CNG Fuel -Aug 15 New CY 0191807 09/25/15 P Splash Plumbing 0000023898 200.00 Line Description: Refund Permit PS15-00567 0191808 09/25/15 P Spok Inc 0000023059 125.07 Line Description: Pager Svc 4 Fire 8/31-9/30/15 0191809 09/25/15 P Stella S Adkins 0000023387 100.00 Line Description: Senior Commission Mtg 9/8/15 0191810 09/25/15 P Steven Shih 0000023916 1,057.72 Line Description: Refund Permit PS15-00574 0191811 09/25/15 P Susan M Healey 0000023681 100.00 Line Description: Senior Commission Mtg 9/8/15 0191812 09/25/15 P Teri Zelina 0000023895 8.00 Line Description: Refund Rec Receipt 2002189.002 0191813 09/25/15 P Theodore Robins Ford 0000004245 74.87 Line Description: Screen & Filter Assemblies Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 25 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: CITY Run Time 1:42:10 PM Cycle: Payment Ref Date Status Remit To Line Description: Pedal Pads -Supplies Tank Assembly for Unit #510 Anti -Freeze for Unit #510 Credit -Returned Mirror Assembl Mirror Assembly Motor for Unit #771 0191814 09/25/15 P Time Warner Cable Line Description: Equipment Fees 8/16-9/15/15 Equipment Fees 9/16-10/15/15 Internet Services9/18-10/17/15 0191815 09/25/15 P Tina Reinemann Line Description.: Refund Rec Receipt 2002175.002 0191816 09/25/15 P Tomark Sports Inc Line Description: Maint Equip 4 TW AthleticCmpix 0191817 09/25/15 P Traveltech Enterprises Line Description: SrCntr Trvl-Morongo Casino9/17 0191818 09/25/15 P Turnout Maintenance Company LLC Line Description: Turnout Clean & Repairs -2 Empl 0191819 09/25/15 P US Postmaster Line Description: Standard Mail Fee 0191820 09/25/15 P United Site Services of California Inc Line Description: Porta Potty Svc-DeIMarCommGard Porta Potty Svc-HamiltonCommGa Porta Potty Svc -FDC Trailer Remit ID 0000011202 0000023896 0000004273 0000022894 0000020182 0000004377 0000015552 Payment Amt 863.98 100.00 774.58 1,632.00 158.00 10,000.00 356.27 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 26 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: CITY Run Time 1:42:10 PM C le: MAW V Payment Ref Date Status Remit To 0191821 09/25/15 P Vanessa Garcia Line Description: Refund Rec Receipt 2002206.002 0191822 09/25/15 P Vanessa Melendez Line Description: Refund Permit 2002167.002 0191823 09/25/15 P Verizon Wireless Line Description: Broadband Swcs 7/24-8/23/15 0191824 09/25/15 P Vulcan Materials Company Line Description: Asphalt for Patching Potholes Asphalt for Patching Potholes 0191825 09/25/15 P W A M Construction Line Description.: Refund PErmit PS12-00111 0191826 09/25/15 P Walter Galicia Line Description.: Refund 2002180.002 0191827 09/25/15 P Waxie Sanitary Supply Line Description: For Warehouse Floor Stock 0191828 09/25/15 P Webber Plumbing Line Description: Refund Permit PS13-00696 0191829 09/25/15 P William Powers Line Description: Refund Citation K138512 Remit ID 0000023897 0000023932 0000008717 0000007403 0000023902 0000023931 0000004480 0000023906 0000023950 Payment Amt 65.00 5.00 3,404.62 362.50 350.00 100.00 239.65 350.00 8.00 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 27 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: CITY Run Time 1:42:10 PM Cycle, Payment Ref Date Status Remit To Remit ID Payment Amt 0191830 09/25/15 P Wilma E Feeney 0000023388 100.00 Line Description: Senior Commission Mtg-Spt 15 0191831 09/25/15 P Yolie Del Rio 0000023934 150.00 Line Description: Refund Permit 2002171.002 0191832 09/25/15 P Zumar Industries Inc 0000004622 4,322.26 Line Description: Median Marker Signs & Hardware Signs 4 Medians & Parks Resident Permit Parking Signs 0191833 09/25/15 P eMilitaryCoins.com 0000023486 1,820.00 Line Description.: Shipping Fee Sales Tax (8.00%) Custom Challenge Coins Sales & Use Tax Payable TOTAL $823,604.19 End of Report Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 1 SUMMARY CHECK REGISTER Run Date Sep 24,2015 Bank: CITY Run Time 2:01:22 PM C le: Payment Ref Date Status Remit To 0191834 09/25/15 P CaIPERS Long -Term Care Program Line Description: Payroll Deduction Check 1520 0191835 09/25/15 P Community Health Charities Line Description.: Payroll Deduction Check 1520 0191836 09/25/15 P State of California Line Description: Payroll Deduction Check 1520 0191837 09/25/15 P State of California Line Description: Payroll Deduction Check 1520 0191838 09/25/15 P Tamra Williams Line Description: Payroll Deduction Check 1520 0191839 09/25/15 P United States Treasury Line Description: Payroll Deduction Check 1520 End of Report Remit ID Payment Amt 0000006287 228.07 0000008015 10.00 0000001546 85.00 0000001546 254.00 0000002941 1,350.92 0000015556 85.38 TOTAL $2,013.37 Report ID: CCM20010 City of Costa Mesa Accounts Payable Page No. 1 CCM OVERFLOW CHECK LISTING Run Data Sep 24,2015 Bank: CITY Run Time 1:42:24 PM Cycle: Payment Ref Date Status Remit To 0191640 09/25/15 O Mesa Consolidated Water District Line Description: Overflow End of Report Remit ID 0000003144 Payment Amt MM TOTAL 0.00 WARRANT RESOLUTION NO. 2543 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS, INCLUDING PAYROLL REGISTER NOS. 15-19 FOR $2,073,899.05; 15-19 "A" FOR $690.41; AND 15-20 FOR $2,091,956.75; AND CITY OPERATING EXPENSES FOR $2,435,921.02, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the attached claims and demands have been audited as required by law and that the same are hereby allowed in the amounts, and the payments made are hereby ratified. SECTION 2. That the City Clerk shall certify to the adoption of this warrant resolution and shall deliver a copy thereof to the City Treasurer/City Director of Finance, and shall retain a certified copy thereof in the City records in the Office of the City Clerk. PASSED AND ADOPTED this 6th day of October, 2015. ATTEST: �X,QX1C� G��-- BRENDA GREEN U ST NSINGER CITY CLERK MAYOR STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF COSTA MESA ) I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Warrant Resolution No. 2543 and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 6th day of October, 2015, by the following roll call vote, to wit: AYES: COUNCIL MEMBERS: FOLEY, GENTS, MONAHAN, RIGHEIMER, MENSINGER NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 7`h day of October, 2015. V.J'r L4KJr& &� BRENDA GREEN, ClCLERK ADDITIONAL DOCUMENTS - CC -3 Payment Date Remittance to: Remittance Payment Explanation of payment Ref. ID: Amount 0191413 9/11/15 AKAL Consultants 21519 $13,740.00 Study E76 Preparation Services — What is this for? Public Services - Bear Street and Bristol Street pavement rehabilitation project. This project is federally funded and is administered by Caltrans. As part of grant requirements the City needed to prepare a lot of forms including Preliminary Environmental Study (PES) and submit them to Caltrans in order to obtain authorization o proceed with construction. 0191457 9/11/15 MJK Construction 22968 $2,292.62 Emergency soil sampling services — What was the mergency? Public Services — Corporation Yard fuel island smelled f gasoline when excavated to repair a damaged electrical line to the propane fueling system. Test found no soil contamination in the trench and below limits on he excavated soil. The soil was disposed and the repair project moved forward. 0190700 9/22/15 Jays Designated 22328 ($710.00) Vendor deceased and check returned. Don't we still Operator Services owe the funds to the estate? Yes. City waiting to be contacted by estate lawyer. 0191679 9/25/15 Capitol Enterprises 1571 $8,831.44 Standard single door shed — What was this for? Are they secure? Recreation — Rocks Program Four Equipment shelters. This product is an all steel construction and is virtually vandal proof. Cl T Y COUNCIL A GENDA REPORT MEETING DATE: OCTOBER 6, 2015 ITEM NUMBER: CC -4 SUBJECT: 2013-2014 SLURRY SEAL PROJECT, CITY PROJECT NO. 13-15 DATE: SEPTEMBER 24, 2015 FROM: PUBLIC SERVICES DEPARTMENT / ENGINEERING DIVISION PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR FOR FURTHER INFORMATION CONTACT: FARIBA FAZELI, CITY ENGINEER, (714) 754-5335 RECOMMENDATION: 1. Accept the work performed by American Asphalt South, Inc. and authorize the City Clerk to file the Notice of Completion. 2. Release the Faithful Performance Bond one (1) year after the filing date; and release the retention monies 35 days after the Notice of Completion filing date. BACKGROUND: On March 18, 2014, a construction contract in the amount of $374,138.10, and a contract change order in the amount of $74,827.62 for extra work at original contract prices were issued to American Asphalt South, Inc., 14436 Santa Ana Avenue, Fontana, CA 92337, for the construction of the 2013-2014 Slurry Seal Project, City Project No. 13-15. This project is the third and final phase comprising the City's 2013-2014 Street Maintenance Project consisting of parkway concrete repair, asphalt concrete mill and overlay, and slurry seal of existing asphalt concrete pavement sections. The streets addressed for maintenance under this contract are located in the following neighborhoods: • Upper and Lower Bird Neighborhood bounded by Adams Avenue North, Tanager Drive South, Sandpiper Drive West, and Bristol Street East; • Mesa North Neighborhood between Fairview Road and SR -73 freeway and Baker Street to 1- 405 freeway; • Westside Neighborhood bounded by Joann Street to the North, Victoria Street to the South, Bear Street West, and Bristol Street East; • Area around Trinity Church bounded by Olympic Avenue North, Paularino Avenue South, Bear Street West, and Bristol Street East. A map of the aforementioned locations is included herein as "Attachment 1 ". PROJECT PHOTOS: Before Improvements ANALYSIS: Improvements Completed The overall scope of work for the 2013-2014 Street Maintenance Project includes three phases: removal and reconstruction of damaged parkway concrete, mill and overlay of asphalt pavement sections, and placement of slurry seal. The scope of this contract includes the application of a Type I slurry seal pavement coating and the replacement of pavement striping and traffic control markings. This contract beautified neighborhoods throughout the City by re -surfacing roadways and providing preventative maintenance. The application of Type I slurry seal and pavement markings was completed on February 10th, 2015, to the satisfaction of the City Engineer. The final contract cost amounted to $335,847.05. A report of the final cost summary is included herein as Attachment "2". A summary of the costs is as follows: Original Contract Cost: $374,138.10 Change Order No. 1 $74,830.00 Final Quantity Adjustments: ($113,121.05) Final Contract Cost: $335,847.05 The final contract price reflects a 25% decrease to the original contract as a result of the aforementioned final quantity adjustments. As of this date, there are no Stop Notices filed against the monies due to American Asphalt South, Inc. ALTERNATIVES CONSIDERED: There were no alternatives considered for this item. FISCAL REVIEW: This project was fully funded with available Gas Tax funds from fiscal year 2013-2014. LEGAL REVIEW: There is no legal review required on this item. CONCLUSION: The scope of work for the 2013-2014 Slurry Seal Project has been completed to the satisfaction of the City Engineer. It is recommended that the City Council authorize staff to file the Notice of Completion; release the remaining retention monies 35 days after the Notice of Completion filing date; and release the bonds accordingly. ERNESTO MUNOZ FARIBA FAZELI Public Services Director City Engineer ATTACHMENTS: 1 - Project Location Map 2 - Cost Summary DISTRIBUTION: Chief Executive Officer Assistant Chief Executive Officer City Attorney City Clerk Staff File CITY OF COSTA MESA Public Services/Engineering ATTACHMENT ATTACHMENT LEGEND MAINTENANCE ZONE LIMITS ® SLURRY SEAL 2013-2014 SLURRY MAINTENANCE PROJECT #13-15 (ZONE #18, #19, RALEIGH AVE) 1 OF 2 a) 1 of 2 JOANN AT. JOANry ST TRARUCO CR. OARRELL Ci, 5 CARRELL Si. OOJ SKA 0 WILSON Si. pd CAPITAL ST, a a CAPITAL Si.LA 4 G 3 m PPOR 2R ,p10 PJ SENATE ST. - w 5 � 3 SENATE ST. V p p a G � e � CONGRESS Si. CONGRESS Si. CONGRESS Si, p G� A4ERCAN GOVERNOR Si. GOVERNOR ST. VICTORIA ST. p VALLEY o a PLUM � CIR. CLEN � PL ¢ w IOGECRES Clft. w o - PINE v g - rc r GLESPL' HAIAILiGN ST. o � p SEA BLUFF OR, ST, F—�OgK LEGEND MAINTENANCE ZONE LIMITS ® SLURRY SEAL 2013-2014 SLURRY MAINTENANCE PROJECT #13-15 (ZONE #18, #19, RALEIGH AVE) 1 OF 2 a) 1 of 2 CITY OF COSTA MESA Public Services/Engineering ATTACHMENT aN I OP JDE.CO N R FFWFY g ? NgwAK CA, h' A �P V USKAAIRS"30 e` `T s NEW HAMPSHIRE DR. M ENNCKPo% �MISOD�RI SiII1'—�I HN HIC z c' Jd a ¢ Ph /yam ILLINOIS Si. NEW .E ICC L z 6 ¢ a Q JERSEY Si. � In ¢ q Jt p 3 4 iE%A CIR eW - GISLER AV. caP �PQEP P\ c,P7)0T a LEGEND MAINTENANCE ZONE LIMITS ® SLURRY SEAL 2013-2014 SLURRY MAINTENANCE PROJECT #13-15 (ZONE #17, NEWPORT FRONTAGE RD) 16TH ST 19TH ST. [ LR 6 7TERMINA W, 17TH ST. ,�A 2OF2 L= ATTACHMENT CITY OF COSTA MESA PROJECT COST SUMMARY CONTRACTOR: AMERICAN ASPHALT SOUTH, INC. 14436 SANTA ANA AVENUE, FONTANA, CA 92337 PROJECT: 2013.2014 SLURRY SEAL PROJECT AREA 16 PROJECT "A" and AREAS 11, 18, 19, 31 PROJECT "B" CITY PROJECT NO. 13-15 Project "A" - Area 16 ATTACHMENT 2 REM NO BIDOUAN DESCWP90N UNIT PRICE PREMOUS QUANTITY QVAAT THS ESTMATE TOTAL QUANTITY TOOATE P0.ENOU$ AMOUNT =UNT THIS EST TOTAL TOOgTE CONTRACT PNCE 1 1 LS Mobilization and Project Scheduling $ 2,500.00 100 % 0 % 100 % $2,500.00 $0.00 $2,500.00 $2,500.00 2 570 ELT Slurry Seal Type 1 $ 199.17 0 ELT 0 ELT 0 ELT $0.00 $0.001 $0.00 $113,526.90 3 1 LS Lane Markings, Lane Stripes, Pavement Legends, and Raised Pavement Markers $ 18,865.00 100 % 0 % 100 % $18,865.00 $0.00 $18,865.00 $18,865.00 4 75 EA Blue "Fire Hydrant" Raised Pavement Markers $ 6.60 75 EA 0 EA 75 EA $495.00 $0.00 $495.00 $495.00 5 1 LS Traffic Control $ 4,418.00 100 % 0 % 100 % $4,418.00 $0.00., $4,418.00: $4,418.00 6 1 FA Project Management $ 20,000.00 0 FA 0 FA 0 FA $0.00 $0.00 $0.00; 1 $20,000.0 100 % $0.00 $21,900.001 $21,900.00 TOTAL: $26 278.00 $0.00 $26,278.001 $159.804.90d Project "B" - Areas 11, 18, 19, 31 REMBIO NO QUANTITY DESCNPTON UNn PWCE PREMOUS OUANTRY ELM- THIS ESTIMATE TOTALQUANTRY TO DATE PREMOUS AMOUNT AMOUNT THS EST TOTAL TO DATE CONTRACT PNCE 1 1 LS Mobilization and Project Scheduling $ 2,500.00 100 % 0 % 100 % $2,500.00 $0.00 $2,500.00 $2,500.00 2 720 ELT Slurry Seal Type 1 $ 1gg.17 0 ELT 0 ELT 0 ELT $0.00 $0.00 $0.00 $143,402.40 3 1 LS Lane Markings, Lane Stripes, Pavement Legends, and Raised Pavement Markers $ 32,202.00 100 % 0 % 100 % $32,202.00 $0.00 $32,202.00 $32,202.00 4 98 EA Blue "Fire Hydrant" Raised Pavement Markers $ 8,60 89 EA 0 EA 89 EA $587.40 $0.00 $587.40 $646.80 5 1 LS Traffic Control $ 5,582.00 100 2E 20 100 / $5,582.00 $0.00 $5582.00 , $5,582.00k 6 1 FA Project Management $ 30,000.00 0 FA 0 FA 0 FA $0.00 $0.00 $0.00 $30,000.00 100 % $0.00 $21,900.001 $21,900.00 TOTAL: $40,871.40 $0.00 $ 40 871.40 $ 214 333.20 Contract Change Order No. 1 $74 830.00 Contract Change Order No. 2 - Negotiated Rates At No Net Cost To The Contract 2A 550 TON Place Type "D" mix AC leveling course (Upper State Tract) $ 122.00 548 TON 0 TONF 548 TON $66,856.001 $0.001 $66,856.00, 213 38 EA Blue Fire Hydrant RPM'S (Upper State Tract $ 6.60 38 EA 0 EA 38 EA $250.80 $0.00 $250.80 2C 510 ELT Slur Seal T e 1 (Upper State Tract $ 247.33 505 ELT 0 ELT.. 505 ELT $124,901.65 $0.00 $124,901.65 2D 184 ELT Slur Seal T e 1 Miscellaneous Areas $ 297.051 184 ELT I 0 ELT 184 ELT $54,657.20 $0.00 $54,657.20 2E 20 EA Blue Fire Hydrant RPM'S Miscellaneous Areas $ 6.60 20 EA 0 EA 20 EA $132.00 $0.00'i $132.00 2F 1 LS Striping, Lane Markings, RPMs (Miscellaneous Areas) $ 21,900.00 0 LS 1 100 % 100 % $0.00 $21,900.001 $21,900.00 Total for Additional Work: 1 $246,797.651 $21,900.001 $268,697.651 Project "A" + Project "B" + Change Orders TOTAL: $313,947.05 1 $21,900.00 1 $335,847.05 $448,968.10 CC -5 UNOFFICIAL UNTIL APPROVED MINUTES OF THE SPECIAL JOINT STUDY SESSION OF THE CITY COUNCIL AND PLANNING COMMISSION September 8, 2015 CALL TO ORDER The meeting was called to order by the Mayor at 5:05 p.m. at The Neighborhood Community Center, 1845 Park Ave, Costa Mesa, California. ROLL CALL Present: Mayor Mensinger, Mayor Pro Tem Righeimer, Council Member Foley (arrived at 5:40 p.m.), Council Member Genis, Chair Dickson, Vice -Chair Matthews, Commissioner Andranian, Commissioner McCarthy; and Commissioner Sesler (Arrived at 5:25 p.m.) Absent: Council Member Monahan Officials Present: Chief Executive Officer Thomas R. Hatch, City Attorney Thomas Duarte, Assistant CEO Rick Francis, Assistant CEO Tamara Letourneau, Economic and Development Services Director Gary Armstrong, Public Services Director Ernesto Munoz, Assistant Director of Development Services Claire Flynn, and City Clerk Brenda Green. ITEMS FOR DISCUSSION (00:00:37) 1. PROPOSED LAND USE ALTERNATIVE FOR THE YEAR 2015-2025 GENERAL PLAN UPDATE, INCLUDING THE FAIRVIEW DEVELOPMENTAL CENTER (2501 HARBOR BOULEVARD) AND LOS ANGELES TIMES (1375 SUNFLOWER AVENUE) SITES Presentation by Laura Stetson, Principal, MIG Consulting, LLC, Daryl Zerfass, Principal and Traffic Engineer at Stantec Consulting, and Roger Dale, Economic Consultant with the Natelson Dale Group; including a summary of the process to date; prior direction and action; proposed land use changes; property owners requests; traffic implications; and economic implications. (00:02:06) Discussion ensued on the Land Use Changes proposed city-wide effecting only 4% of properties; no changes to the Westside Urban Plans; focus on encouraging revitalization; and new development where traffic can be accommodated. (00:06:58) Discussion ensued on the Segerstrom Home Ranch property and allowable development; floor area ratio (FAR); and maintaining the current traffic trips. (00:07:41) Discussion ensued on the Sakioka Lot 2; FAR; allowing additional units per acre; and traffic trips. (00:08:48) Minutes — Special Joint Study Session — September 8, 2015 - Page 1 UNOFFICIAL UNTIL APPROVED Discussion ensued on two areas where Residential Incentive Overlays are proposed: Harbor Blvd and Newport Blvd. (00:09:35) Discussion ensued on the SoBECA Urban Plan; increased density; and a cap on residential units. (00:12:12) Discussion ensued on the Harbor Boulevard Mixed Use Overlay; and consolidation of properties. (00:12:47) Discussion ensued on Fairview Developmental Center; State owned property; and anticipated uses. (00:13:48) Discussion ensued on the LA Times property at 1375 Sunflower; and Robinson Pharma at 1683 Sunflower. (00:15:26) Discussion ensued on market-based development assumptions; preliminary fiscal projections; and refinement of Fiscal Impact Model. Laura Stetson requested City Council to provide direction on any further changes to the draft land use plan; authorize preparation of General Plan Amendments based on draft land use plan; authorize preparation of EIR; identify possible alternatives to be considered in the EIR; and, spoke on the proposed timeline. (00:35:00) Council Member Genis requested the studies for the traffic model and economic model; density; and traffic trip generation rate. (00:37:30) PUBLIC COMMENTS (00:43:05) Leonard Clickmen, Costa Mesa, spoke on behalf of Rose Equities and the property located at 1683 Sunflower; and advantages for future projects. (00:44:46) Ross Bourne, Costa Mesa, spoke on adequate amenities to keep big name tenants within the City. (00:47:11) George Sakioka, Costa Mesa, spoke on capital development and long term economic vitality. (00:48:03) Kathy Esfahani, Costa Mesa, spoke on the Fairview Developmental Site; residential overlay for Harbor Blvd and Newport Blvd; the need for affordable housing; transitional housing; and low income. (00:49:51) Kyle Woosley, Costa Mesa Chamber of Commerce, spoke in favor of development and economic development; land use; and a balanced approach. (00:51:58) Tamar Goldmann, Costa Mesa, spoke on finances; traffic; and urged a moratorium on development until parking issues are addressed. (00:53:10) Minutes — Special Joint Study Session — September 8, 2015 - Page 2 UNOFFICIAL UNTIL APPROVED Robin Leffler, Costa Mesa, spoke on the existing General Plan; and requested a later start time for Study Sessions. (00:55:14) Dianne Russell, Costa Mesa, spoke on plans for working families and homeless in Costa Mesa. (00:57:19) Christine Nolf, Costa Mesa, spoke on the incorporation of affordable housing. (00:58:15) Mary Godwin, Costa Mesa, expressed concern with increased density; and parking problems. (00:59:49) Rebecca Ramon, Costa Mesa, spoke on progress in Costa Mesa and the needs of the community. (01:01:44) Carl Cade, with Tribune Real Estate Holdings, spoke on the LA Times site; and creating a dynamic mixed-use commercial project. (01:02:17) Linda Tang, spoke on behalf of Costa Mesa Affordable Housing Coalition, spoke in support of affordable housing; and setting aside 20% for lower income households. (01:03:43) Jeff Dritley, Managing Partner at Kearney Real Estate Company, spoke on partnering with the Tribune Company; revitalization; FAR density; and urban commercial use and mixed-use overlays. (01:05:23) Kristina Tijerina, Costa Mesa, spoke in support of the General Plan. (01:07:31) Eleanor Egan, Costa Mesa, spoke on the traffic studies; West 19th St. traffic problems; park fees; and mixed-use overlay. (01:09:08) Wendy Leece, Costa Mesa, spoke on the General Plan visioning statement; the need for open space; and listening to residents input. (01:11:18) Speaker, Costa Mesa, spoke in support of Commissioner McCarthy's comments pertaining to the Fairview Developmental site; requested the inclusion of input from the public regarding the Fairview Park Developmental site; and an opportunity for City sports fields. (01:13:22) Kim Hendricks, Costa Mesa, spoke in favor of low density uses; and spoke on reduced traffic; water resources; and required impact analysis. (01:15:29) Gay Royer, Costa Mesa, spoke on having a Veterans site at Fairview Developmental Site. (01:17:37) Jay Humphrey, Costa Mesa, spoke on the increase of high density houses; loss of jobs; and affordable housing. (01:19:19) Minutes — Special Joint Study Session — September 8, 2015 - Page 3 UNOFFICIAL UNTIL APPROVED Justin McCluster, CJ Segerstrom & Sons, spoke on Home Ranch; quality of life; and requested the consistency of trips to match the use. (01:21:23) Jim Kevrins, Costa Mesa, spoke in support of the infill and live/work units; and supports additional safe bicycle lanes. (01:22:39) Cynthia McDonald, Costa Mesa, expressed concern regarding traffic impacts north of the 405; spoke on walkability and bikeability; and developer assessed impact fee for bikeways and trails. (01:24:42) John Howley, Costa Mesa, spoke in support of Fairview Park remaining as parkland and open space; and $5 million towards road work and repairs. (01:26:52) Barrie Fisher, Costa Mesa, spoke on affordable senior housing. (01:27:56) Mike Balsamo, representing the Building Industry Association, spoke on the General Plan process; and that more residential housing is needed. (01:29:09) Anna Vrska, Costa Mesa, requested calculations regarding traffic and economic studies; spoke on water shortage; lower density housing; and a better balance between resident's requests and the developer; and does not support the changes to the General Plan as presented. (01:30:25) Susan Iwamoto, Costa Mesa, spoke on enhanced infrastructure financing districts; and the need for affordable housing. (01:32:23) Matt Hardke, on behalf of Todd Ferguson and Donald Shermen, requested their properties to be included in the Harbor Residential Overlay in order to consolidate the parcels located at the South West corner of Harbor and Victoria. (01:34:18) Brandon Johnson, Costa Mesa, spoke on addressing the North Costa Mesa area as a total comprehensive area, and spoke on the Fairview Developmental Site. (01:35:38) Robert Sterling, Costa Mesa, spoke on the Fairview Developmental Center Site. (01:38:14) Speaker, on behalf of the Costa Mesa Affordable Housing Coalition, spoke on the residential overlay; density bonus; incentives for market rate; and requiring developers to provide a 20% allocation to affordable housing. (01:39:49) DIRECTION FROM COUNCIL AND COMMISSION Council Member Foley • Open to residential north of 405. Thought that done correctly, mix use could benefit the commercial area and also reduce traffic. • Would like to consider and study the traffic study, alternative 2, pg. 4b of staff Minutes — Special Joint Study Session — September 8, 2015 - Page 4 UNOFFICIAL UNTIL APPROVED report. • Fairview Development Center, agreed with Council Member Genis; supports land reserved for public purpose, predominantly parkland; and veterans housing as well as some other transitional housing. • LA Times facility, would like to see the study and a little more input from staff. • Open to studying the Pharma site. Like the idea of looking at the entire area, north of the 405. • Harbor Blvd., concerned about a "canyon effect" of housing all the way down. Also, the impacts of the recent plans by Santa Ana and how they impact Costa Mesa plans. Not in support of increasing the allowance of housing on Harbor Blvd. other than on the ends. • SOBECA, concerned about density in that area, and how it will create a complete traffic backlog. Would like to study how the most recent approval of housing is impacting what's currently on the ground. • Do not support the turning of Newport Blvd. into all housing. Would prefer a way to revitalize Newport Blvd. with hotels and making it attractive for tourism for boutique or unique themed motels that are family friendly. • Concerned about high density housing on Newport would and impacts on eastside residents and in general do not support the building of high density housing along the freeway. • Agree with Council Member Genis and Mayor Pro Tem Righeimer regarding the economic study and getting more information on how those numbers are calculated. • Not supportive of the 40 units/acre density citywide. • Concerned about the timing of the General Plan and meetings of the Bikeability Committee and their recommendations. • Does not support Council Member Monahan's comments because not enough time to discuss with Staff. Council Member Genis • Agreed with Mayor Pro Tem Righeimer on some issues. • Concerned with the overall numbers with regard to balance; 60% high density housing not being a healthy mix. Concerned about having a more transitory population if we tilt toward multi -family. • Believes Fairview was acquired for public purposes and should be used for public purposes, parks and parklands. • Do not object to the 40 units/acre north of the 405, but it is too high for south of the 405. • Need to be looking at incentivizing housing affordability at our next staff report for the urban plans. • Concerned about exclusionary housing, and that it opens up the City to a lot of problems and it's not good for the community. Supports a more inclusionary proposal. Minutes — Special Joint Study Session — September 8, 2015 - Page 5 UNOFFICIAL UNTIL APPROVED • Concerned about addition of 20,000 more people and the need for parkland, about 85 more acres of parkland. In support of parkland, whether if it's Fairview or somewhere north of the 405, or even in the southwest area. • With respect to Council Member Monahan's comments, don't see the need for the changing of densities. Mayor Pro Tem Righeimer • Agreed that the north part of 405, walkability and bikeability has to be dialed in. • In support of Home Ranch property FAR increasing from .40 to .64 FAR to the 1.2 million sq/ft. • Does not support residential north of the 405, west of South Coast Plaza. • LA times, not supportive of any more density than the Home Ranch property; 0.64 on existing 20 acres, and no residential. • Need to keep traffic inside the development and keep them from going to the main streets. • Robinson Pharma building, does not support any of proposed changes. • Sakioka property, concerned about increasing FAR, it's just way too dense. Similar density to the lakes project, with 5 story 100 units per acre; 100 du/acre on this property. • Fairview Development Center, once in a lifetime opportunity for the City. There is a need for park fields in the City and affordable housing. This site is not for the institutional or business type projects. Would not support 1,000 units here; supports lower density and maintaining 25% of the property as parks and open space. Include affordable housing and regular housing there, with lower density (not 1,000 but more like 500). • The issues of parks and b ikeability and some of the densities north of 405 should be studied. • Would like to see this come back at the October meeting. Mayor Mensinger • North of 405, agreed with Council Member Genis and Mayor Pro Tem Righeimer; housing is a problem. FAR, agreed with Council Member Genis and Mayor Pro Tem Righeimer on increase. He would like to see the projects built. Would like to see that there is some sort of trigger to build. • Fairview, needs to remain open spaces, some housing included. • Motels on Harbor Blvd., it is what they are. The only way to encourage change, is to make them adhere to the codes and laws. • In support of Council Member Monahan's comments prepared by Gary. Chairman Dickson • Stated that when looking at a General Plan, let us have something that will actually carry out the will of the people and can be implemented. Minutes — Special Joint Study Session — September 8, 2015 - Page 6 UNOFFICIAL UNTIL APPROVED Director of Development Services, Gary Armstrong, spoke on comments received from Council Member Monahan (02:23:53): • Suggests expanding the Residential Incentive Overlay Zone to include properties on the east side of Newport Blvd from Flower to 20t" Street and extend eastward to Fullerton Avenue. On the west side of Newport Blvd, it would include properties from Bay Street to Victoria along Newport Blvd. • The properties be given a lower cap than 40 du's per acre and that 24 du's per acre would be adequate. The overlays are important to incorporate in the General Plan Update, and if the General Plan was delayed in any way he suggested that the Council prioritize the creation of these overlays separately. • Requested that staff bring forward recommendations for revised Residential Zoning Densities based on the August 10, 2015 survey staff prepared of other Orange County cities. • No amendments are needed to the existing Westside Urban Plans. City Council and Planning Commission recessed for a break at 7:40 p.m. City Council and Planning Commission reconvened the meeting at 7:50 p.m. 2. PROPOSED AMENDMENTS TO THE WESTSIDE AND SOBECA URBAN PLANS (02:36:03) Presentation by Claire Flynn, Assistant Development Services Director, Development Services Department summarizing the Westside Urban Plan Projects. (02:36:36) Discussion ensued on the proposed Urban Plan Amendment for the following Urban Plans: (02:37:23) 1. SP -05-06 SoBECA Urban Plan 2. SP -05-07 19 West Urban Plan 3. SP -05-08 Mesa West Bluffs Urban Plan 4. SP -05-09 Mesa Vest Residential Ownership Urban Plan PUBLIC COMMENTS (03:07:50) Gay Royer, Costa Mesa, spoke on the Urban Plan not fitting with the Coastal City; and no place for children to play. (03:08:04) Minutes — Special Joint Study Session — September 8, 2015 - Page 7 UNOFFICIAL UNTIL APPROVED Jim Kevrins, Costa Mesa, spoke in support of open space; and changing design guidelines from boxy units. (03:09:58) Linda Tang, spoke on behalf of Costa Mesa Affordable Housing Coalition, spoke on buyer profile; and supports strategies for more affordable homes. (03:11:19) Peter Zehnder, from Collective Housing Supply, spoke on the new architectural guidelines; and that Costa Mesa already has strict parking requirements. (03:13:24) Susan Iwamoto, Costa Mesa, spoke on the incentives for mobile home parks; and combining parcels. (03:15:50) John Holly, Costa Mesa, spoke on the park fees generated and requested a mandate that park fees be spent within the overlay area; and supports a cap on three story developments. (03:17:45) Brent Stoll, Member of Costa Mesa Bikeability and Walkability Committee, spoke on the installation of bikeways; and requiring a walkability plan included on all new projects. (03:20:10) Kathy Esfahani, Costa Mesa, spoke in support of more affordable housing. (03:21:34) Bonnie Copeland, Costa Mesa, spoke on the traffic concerns; and supports lower density. (03:23:50) Wendy Leece, Costa Mesa, spoke in support of changing the architectural guidelines. (03:24:50) Robin Leffler, Costa Mesa, spoke in support of low profile and low density developments; and supports a moratorium on three story small lot developments. (03:26:48) Eleanor Egan, Costa Mesa, spoke on the live/work units as high density housing; inadequate parking; the repeal of amendment #1; and development standards. (03:28:55) Jay Humphrey, Costa Mesa, spoke in supports of a minimum 500 ft. work area; and not in support of including roof deck as open space. (03:31:02) Taoward Lee, Costa Mesa, spoke on aesthetics; open space; and defining top decks as open space. (03:32:59) Mike Balsamo, representing the Building Industry Association, spoke on Orange County being an urban area; letting the market mandate the decisions. (03:34:46) Leonard Clickman, Costa Mesa, spoke in regards to mixed-use developments; traffic; and affordable housing. (03:36:56) Minutes — Special Joint Study Session — September 8, 2015 - Page 8 UNOFFICIAL UNTIL APPROVED Speaker, Costa Mesa, requested better developments; and replacing infrastructure. (03:38:54) Cynthia McDonald, Costa Mesa, expressed opposition to the roof tops decks being considered as open space; supports bikeway and walkability elements; and enforcing bike racks for new businesses. (03:40:41) Diane Russell, Costa Mesa, spoke on affordable housing; and supports working families. (03:42:23) Anna Vrska, Costa Mesa, spoke on a balance for the developments; addressing economic and citizen concerns; and opposed to density. (03:44:35) Isabell Kearins, Costa Mesa, spoke on good solutions and high density. (03:45:42) Brandon Johnson, Costa Mesa, spoke on live -work units decreasing traffic. (03:46:51) DIRECTION FROM COUNCIL AND COMMISSION Mayor Mensinger • Roof deck: Supportive of counting the roof decks as open space. • Require conditions that parking is used for parking. Mayor Pro Tem Righeimer • Remove shower and bath on 1 St floor. • Keep development standards flexible. • Require color board submission, absolutely in favor; what they present is what they deliver. • Not supportive of changing the minimum workspace area. • Garages: Not supportive of tandem garages. • Supportive of roof decks counted as a story. • Not concerned with minimum one -acre lot size deviation, provided that development project of less than one acre are meeting the development standards. Council Member Genis • Front setback: Expressed understanding for the need to widen the street. Interested in having an average setback, getting rid of the sheer walls. • Open Space: Some projects look nice; some do not. • Not supportive of roof decks to be counted as open space. • Concerned with shade and privacy of taller projects. • Opposed to having color board submissions. • Concerned with shade and privacy of taller projects. • Opposed to having color board submissions. Minutes — Special Joint Study Session — September 8, 2015 - Page 9 UNOFFICIAL UNTIL APPROVED Council Member Foley • Pocket Park: Depending on size of the development, make a standard for pocket park. • Roof deck: Does not support counting roof decks toward open space, not to the full amount, only a portion of open space. • Concerns with impact on streetscape, density, parking, architectural features more so than the color; Does not believe that the color board submission as necessary. • Require residents to have an actual business in their live/work or change it into a lifestyle. • The development standards for density bonuses for live/work units but not really being live/work is a problem. Chair Rob Dickson • Color board submission: Emphasized that renderings should look like the actual project once built. • Supportive of conditions of approval to ensure that live/work are being used for work and preventing short-term rentals. Planning Commissioner Colin McCarthy • Not interested in mandating or changing the 250 sq/ft vs. 500 sq/ft work space requirement. ADJOURNMENT Mayor Mensinger adjourned the meeting at 9:45 p.m. Minutes adopted on this 6t" day of October, 2015. Stephen M. Mensinger, Mayor ATTEST: Brenda Green, City Clerk Minutes — Special Joint Study Session — September 8, 2015 - Page 10 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AND SPECIAL JOINT MEETING WITH THE COSTA MESA HOUSING AUTHORITY September 15, 2015 CALL TO ORDER The meeting was called to order by the Mayor at 5:02 p.m. in the Council Chambers at Costa Mesa City Hall, 77 Fair Drive, Costa Mesa, California. ROLL CALL Council Members Present: Mayor Mensinger, Mayor Pro Tem Righeimer, Council Member Foley, Council Member Genis (arrived at 5:20 p.m.), and Council Member Monahan Council Members Absent: None PUBLIC COMMENTS ON CLOSED SESSION ITEMS — NONE CLOSED SESSION The City Council recessed into Closed Session at 5:04 p.m. to consider the following items: 1. Conference with Legal Counsel regarding existing litigation: Solid Landings Behavioral Health, Inc.; and Sure Haven, Inc. in its own name and dba Rock Solid Recovery; FPS, LLC: Stephen Fennelly; and Elizabeth Perry v. City of Costa Mesa, District Court for the Central District of California, Case No. 8:14-cv- 01838-JVS-JCG, pursuant to California Government Code Section 54956.9(d)(2). 2. Conference with Legal Counsel regarding existing litigation: Yellowstone Women's First Step House, Inc., and Sober Living Network, Inc., v. City of Costa Mesa, District Court for the Central District of California, Case No. 8:14-cv- 01852, pursuant to California Government Code Section 54956.9(d)(2). The City Council reconvened at 5:49 p.m. CALL TO ORDER (00:00:10) The meeting was called to order by the Mayor at 5:50 p.m. in the Council Chambers at Costa Mesa City Hall, 77 Fair Drive, Costa Mesa, California. PLEDGE OF ALLEGIANCE (00:00:25) — Council Member Genis Minutes — Regular Meeting/Special Joint Meeting — September 15, 2015 - Page 1 MOMENT OF SOLEMN EXPRESSION (00:00:55) Father Phil DeVaul, St. John the Divine Episcopal Church, Costa Mesa ROLL CALL (00:02:34) Present: Council Member Foley, Council Member Genis, Council Member Monahan, Mayor Pro Tem Righeimer, Mayor Mensinger Absent: None Officials Present: Chief Executive Officer Tom Hatch, City Attorney Thomas Duarte, Assistant Chief Executive Officer Rick Francis, Assistant Chief Executive Tamara Letourneau, Economic and Development Services Director Gary Armstrong, Public Services Director Ernesto Munoz, and City Clerk Brenda Green. CITY ATTORNEY CLOSED SESSION REPORT (00:02:46) • COIN: Council Members Ex Parte Communications pursuant to Municipal Code Section 2-238(b) Council Member Foley stated that she met earlier in the day with Mr. Gagne, a firefighter and CEO Hatch to discuss concerns with equipment, staffing and other issues. (00:02:57) ANNOUNCEMENTS (00:03:21) "Costa Mesa Minute" was played featuring upcoming events and activities in the community. PRESENTATIONS (00:06:11) 1. Mayor's Cup: Costa Mesa American Little League (00:06:35) Players, Coaches and Officials from both the Costa Mesa American and Costa Mesa National Little Leagues accepted the Mayor's Award. PUBLIC COMMENTS (00:20:51) Richard Huffman, Costa Mesa, spoke on an upcoming USTA Pro Classic Tennis Tournament on September 18, 2015. (00:21:44) Beth Rafakes, Costa Mesa, spoke on the Military Affairs Team Trunk or Treat Event. (00:23:50) Minutes — Regular Meeting/Special Joint Meeting — September 15, 2015 - Page 2 Barrie Fisher, Costa Mesa, thanked Council for bringing together her neighborhood on issues of concern; and thanked Planning Commissioner Tim Sesler for his kind words. (00:26:11) Wendy Leece, Costa Mess, spoke on the reorganization plan of the Costa Mesa Fire Department. (00:27:08) Karl Ahlf, Costa Mesa, requested the return of the bus benches and bus shelter. (00:30:25) Tamar Goldmann, Costa Mesa, spoke on comments made by Council Members regarding developments. (00:32:55) Carol Williams, Costa Mesa, spoke against fireworks on July 4th; and Sober Living Homes. (00:35:48) Speaker, Costa Mesa, spoke on the refund of appeal fees. (00:37:33) Speaker, Costa Mesa, spoke on the refund of appeal fees. (00:40:30) Robin Leffler, Costa Mesa, spoke on speaking anonymously; refund of appeal fees; requested the return of bus benches; and the General Plan update. (00:43:03) Speaker, Costa Mesa, spoke on bicycle safety and homeless issues; and requested reopening the bathrooms at parks. (00:46:04) Jay Humphrey, Costa Mesa, spoke on Sober Living offices on 19th St.; and requested a written policy on refund of appeal fees. (00:48:39) Speaker, Costa Mesa, spoke on speaking anonymously; procedures for filing of an appeal; and refund of appeal fees. (00:50:59) COUNCIL MEMBER' REPORTS, COMMENTS, AND SUGGESTIONS (00:53:46) Council Member Genis spoke on the Vector Control District Meeting on September 17, 2015 at 3:00 p.m. and aerial spraying; problems with mosquito's and standing water; spoke on privacy of speaker names; and requested to adjourn in memory of Frank Forbath. (00:53:48) Council Member Monahan — none. Mayor Pro Tem Righeimer spoke on the appeal process; spoke on speaker names; spoke on the General Plan update and effecting 4% of the City; and spoke on problems at Motels. (00:58:45) Minutes — Regular Meeting/Special Joint Meeting — September 15, 2015 - Page 3 Mayor Mensinger spoke on the Police promotion ceremony Wednesday, September 16, 2015 at 9:00 a.m.; spoke on Friday, September 18, 2015 Walk with the Mayor; various avenues to address citizens concerns; and Fire Chief Dan Stefano spoke on the Fire Departments reorganization plan. (01:06:17) Council Member Foley spoke on speaker names and Government Code Section 54953.3; requested an update of the Fire Department reorganization plan; spoke on sandbag availability and flooding areas in the City; expressed condolences for Frank Forbath and memorial services to be held on September 26, 2015; expressed her public condolences to three young adults who lost their lives; spoke on the State of Schools event to be held on September 30, 2015 at Estancia High School; spoke on the removal of bus benches; spoke on the Costa Mesa High School Annual Gala to be held on September 19, 2015; requested a report to create a policy for refunds on appeals; and an update of the Golf Carts Masterplan. (01:14:01) REPORT — CHIEF EXECUTIVE OFFICER (CEO) (01:27:41) Chief Executive Officer Tom Hatch spoke on concerns with flooding and sand bag assistance; spoke on Fire Department updates and strategic plan; and highlighted the Police Departments effort for video streaming. CONSENT CALENDAR (01:40:58) MOTION: Approve recommended actions for Consent Calendar Item Nos. 1 through 12 except for 8, 10 and 12. MOVED/SECOND: Council Member Monahan/Council Member Foley The motion carried by the following roll call vote: Ayes: Council Member Foley, Council Member Genis, Council Member Monahan, Mayor Pro Tem Righeimer, and Mayor Mensinger Nays: None Absent: None Motions carried: 5-0 1. PROCEDURAL WAIVER: MOTION TO APPROVE THE READING BY TITLE ONLY OF ALL ORDINANCES AND RESOLUTIONS. SAID ORDINANCES AND RESOLUTIONS THAT APPEAR ON THE PUBLIC AGENDA SHALL BE READ BY TITLE ONLY AND FURTHER READING WAIVED ACTION: City Council adopted and approved Ordinances and Resolutions by reading title only, and further reading waived. Minutes — Regular Meeting/Special Joint Meeting — September 15, 2015 - Page 4 2. READING FOLDER a. Claims received by the City Clerk: Dean Corbin ACTION: City Council received and filed. 3. WARRANT RESOLUTION NO. 2542 OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS, INCLUDING PAYROLL REGISTER NOS. 15-17 "A" FOR ($-11.50) AND 15-18 FOR $2,179,953.31; AND CITY OPERATING EXPENSES FOR $1,604,342.92; AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID ACTION: City Council approved Warrant Resolution No. 2542, to be read by the title only, and waived further reading. 4. 2012 — 2013 STREET REHABILITATION PROJECT — CITY PROJECT NO. 13- 01 ACTION: 1. City Council accepted the work performed by R.J. Noble Company and authorized the City Clerk to file the Notice of Completion; and 2. City Council released the Faithful Performance bond (1) year after the filing date; and released the retention monies 35 days after the Notice of Completion filing date. 5. MINUTES ACTION: City Council approved the minutes of the Regular City Council and Successor Agency Meeting and Special Joint Meeting with the Costa Mesa Housing Authority of September 1, 2015. 6. REVIEW AND APPROVAL OF THE SUCCESSOR AGENCY'S ADMINISTRATIVE BUDGET FOR THE 15-16B SIX-MONTH FISCAL PERIOD OF JANUARY 1, 2016 TO JUNE 30, 2016 ACTION: Successor Agency adopt Successor Agency Resolution No. 15-49, to be read by the title only, and waived further reading, approving the Successor Agency's Administrative Budget for the 15-16B Six -Month Fiscal period subject to submittal and approval by the Oversight Board pursuant to the Dissolution Law. Minutes — Regular Meeting/Special Joint Meeting — September 15, 2015 - Page 5 7. REVIEW AND APPROVAL OF RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR THE 15-16B SIX-MONTH FISCAL PERIOD OF JANUARY 1, 2016 TO JUNE 30, 2016 ACTION: Successor Agency adopt Successor Agency Resolution No. 15-50, to be read by the title only, and waived further reading, approving the recognized Obligation Payment Schedule for the 15-16B Six -Month Fiscal Period of January 1, 2016 to June 30, 2016 ("ROPS 15-16B"), subject to submittal to and review by the Oversight Board and then DOF. Further, the Assistant Finance Director, in consultation with legal counsel, shall be authorized to request and complete meet and confer session(s) with the DOF and authorized to make augmentations, modifications, additions or revisions as may be necessary or directed by D 9. SOLE SOURCE PURCHASE FOR THE REPLACEMENT OF POLICE RADIOS FOR THE ORANGE COUNTY 800 MHZ COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM UPGRADE ACTION: City Council approved the Chief Executive Officer to sign the Sole Source purchase request for ninety-six (96) police patrol car and motorcycle radios identified as eligible for the "Hot Red" radio promotion offered by Motorola in an amount not to exceed $705,000.00. 11. AUTHORIZE AND DIRECT THE CITY OF COSTA MESA'S CONVEYANCES AND ASSIGNMENTS TO THE COSTA MESA HOUSING AUTHORITY OF ALL INTERESTS IN CERTAIN PROPERTIES AND AFFORDABLE HOUSING PROJECTS LOCATED AT 745 W. 18TH STREET AND 734, 740 AND 744 JAMES STREET ACQUIRED THROUGH FORECLOSURE PROCEEDINGS MOVED/SECOND: Council Member Monahan/Council Member Foley The motion carried by the following roll call vote: Ayes: Council Member Foley, Council Member Monahan, Mayor Pro Tem Righeimer, and Mayor Mensinger Nays: None Absent: None Abstain: Council Member Genis Motions carried: 4-0-0-1 ACTION: City Council and Housing Authority adopted a Joint Resolution No. 15-52, to be read by title only, and waived further reading, authorizing and directing: 1. The City's (a) conveyances and transfers of fee title by Quitclaim Deeds to the Costa Mesa Housing Authority; and Minutes — Regular Meeting/Special Joint Meeting — September 15, 2015 - Page 6 (b) Assignments of Regulatory Agreements and bills of sale to all personal property to the Housing Authority; and 2. The Housing Authority's acceptance of such conveyances by Quitclaim Deed and the Assignments of Regulatory Agreements and bills of sale, all relating to certain real properties located at 745 W. 18th Street (APN: 424-052-01) and 734, 740 and 744 James Street (APNs 424-052-18, 424-052-19 and 424- 052-20) in the City of Costa Mesa, State of California; and 3. The CEO and his authorized representative(s) on behalf of the City, and the Executive Director and his authorized representative(s) on behalf of the Housing Authority, to execute, and the City Clerk/Secretary to attest, the Quitclaim Deeds and the Assignment and Bill of Sale Agreements for such affordable housing properties. ----------------------------------- END OF CONSENT CALENDAR ----------------------------------- PUBLIC HEARINGS — 7:00 p.m. (Resolution No. 05-55): NONE OLD BUSINESS (01:42:23) 1. SECOND READING OF ORDINANCE NO. 15-10: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, FOR A MUNICIPAL CODE AMENDMENT CO -15-02, AMENDING TITLE 8, CHAPTER V RELATED TO VAPING IN PUBLIC FACILITIES AND TITLE 13 RELATED TO REGULATIONS FOR SMOKING AND VAPING USES Staff report, including a PowerPoint presentation presented by Associate Planner, Stephanie Roxas. (01:43:15) Discussion ensued on legal existing and non -conforming uses. (01:44:20) Public Comments: Wendy Leece, Costa Mesa, spoke on a business disclosing dangers; warning children; and in support of the Ordinance. (01:49:55) Karl Ahlf, Costa Mesa, spoke in support of the Ordinance. (01:51:30) Speaker, Costa Mesa, requests a moratorium on vaping lounges. (01:53:15) Minutes — Regular Meeting/Special Joint Meeting — September 15, 2015 - Page 7 MOVED/SECOND: Council Member Monahan/Mayor Pro Tem Righeimer The motion carried by the following roll call vote: Ayes: Council Member Foley, Council Member Genis, Council Member Monahan, Mayor Pro Tem Righeimer and Mayor Mensinger Nays: None Absent: None Motion carried: 5-0 ACTION: City Council gave second reading and adopted Ordinance No. 15-10, to be read by title only, and waived further reading. 2. SECOND READING OF ORDINANCE NO. 15-07: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, ADOPTING A CAPITAL ASSET NEEDS ORDINANCE ADDING ARTICLE 8 TO TITLE 2 CHAPTER V OF THE COSTA MESA MUNICIPAL CODE TO ESTABLISH THE REQUIREMENTS FOR A MINIMUM ALLOCATION OF 5% OF ANNUAL GENERAL FUND REVENUE TO THE CAPITAL EXPENDITURES ACCOUNT AND A MINIMUM ALLOCATION OF 1.5% TO A CAPITAL FACILITIES ACCOUNT ANNUALLY (01:56:29) Staff report presented by Interim Finance Director Stephen Dunivent. (01:57:13) Council Member Foley spoke in opposition to the Ordinance. (01:58:09) Mayor Pro Tem Righeimer spoke in favor of the Ordinance. (01:58:30) Council Member Genis spoke in opposition to the Ordinance. (01:58:48) Mayor Mensinger spoke in favor of the Ordinance. (01:59:13) MOVED/SECOND: Council Member Monahan/Mayor Pro Tem Righeimer The motion carried by the following roll call vote: Ayes: Council Member Monahan, Mayor Pro Tem Righeimer and Mayor Mensinger Nays: Council Member Foley and Council Member Genis Absent: None Motion carried: 3-2 ACTION: City Council gave second reading and adopted Ordinance No. 15-07, to be read by title only, and waived further reading. Minutes — Regular Meeting/Special Joint Meeting — September 15, 2015 - Page 8 NEW BUSINESS (02:00:15) 1. URBAN MASTER PLAN SCREENING REQUEST (UMP -15-02) FOR A 6 -UNIT DETACHED SMALL LOT RESIDENTIAL DEVELOPMENT WITHIN THE MESA WEST RESIDENTIAL OWNERSHIP URBAN PLAN LOCATED AT 592 HAMILTON STREET (02:00:18) Staff report, including a PowerPoint presentation presented by Associate Planner, Stephanie Roxas. (02:00:37) Discussion ensued on open space; and concerns regarding parking spaces. (02:03:11) Public Comments: Wendy Leece, Costa Mesa, spoke in favor of the project and design; and requested the applicant address deviation requests. (02:05:34) Jay Humphrey, Costa Mesa, spoke in favor of the project and design; spoke on average daily trips; concern with deviations; and concerns regarding parking. (02:06:42) Tamar Goldmann, Costa Mesa, spoke in opposition of the deviations and density. (02:09:51) Robin Leffler, Costa Mesa, requested a moratorium on this type of development; and opposed the deviations; and parking concerns. (02:10:47) Nick Louis, Developer, spoke on the Urban Plan Master Plan; and open space. (02:14:50) Council Member Genis spoke on parking requirements. (02:17:49) Mayor Mensinger spoke in favor of the project; and single-family units. (02:22:27) Council Member Foley spoke in favor of the project; and requested no deviations. (02:23:29) ACTION: City Council provided feedback on the proposed Urban Master Plan for a 6 -unit, two-story, detached small lot residential development project within the Mesa West Residential Ownership Urban Plan. Minutes — Regular Meeting/Special Joint Meeting — September 15, 2015 - Page 9 2. FAIRVIEW PARK NORTH BLUFF TRAIL REALIGNMENT — COUNCIL MEMBER GENTS' REQUEST TO REVIEW PARKS AND RECREATION COMMISSION'S ACTION (02:24:37) Council report, including a PowerPoint presentation presented by Council Member Genis. (02:26:03) Discussion ensued on Environmental Review; Fish and Wild Life and CEQA; and costs for alternatives considered. (02:35:12) Staff report, including a PowerPoint presentation presented by, Director of Public Services, Ernesto Munoz. (02:42:01) Discussion ensued on the geotechnical report; and placement of dirt and stability in the Canyon. PowerPoint presentation presented by Tony Bomkamp with Glen Lukos Associates. (02:56:01) Public Comments: Devon Bradley, Costa Mesa, spoke on concern with proximity to healthy coastal sagebrush; and spoke on the value of preservation of biological resources. (03:06:41) Richard Mehren, Costa Mesa, spoke on the need for trail repair; and original path not intended for vehicles. (03:09:48) Karl Ahlf, Costa Mesa, spoke in opposition of the project. (03:11:41) Andrew Campbell, Costa Mesa, spoke on high ground water conditions; stability of the hill; and in support of maintaining the current trail condition. (03:12:23) Kim Hendricks, Costa Mesa, provided Council Members with documents; spoke on environmental study and investigation; and maintaining the trail. (03:18:00) Jay Humphrey, Costa Mesa, spoke in opposition of the plan and using concrete; spoke in favor of maintaining Fairview Park as natural; and requested the existing trail be repaired. (03:21:05) Wendy Leece, Costa Mesa, spoke on additional correspondence provided; spoke in opposition to removing dirt trails and adding concrete; and maintaining the current Master Plan. (03:23:20) Robin Leffler, Costa Mesa, spoke on no need for ADA compliance; and spoke in favor of maintaining the current trail. (03:26:11) Minutes — Regular Meeting/Special Joint Meeting — September 15, 2015 - Page 10 Cindy Black, Costa Mesa, spoke in opposition of the project; and referenced photos. (03:29:07) Robert Graham, Costa Mesa, spoke on the existing trail; and the obligation to provide ADA access. (03:32:28) Discussion ensued on the length vs. slope; Fish and Wildlife review; repairing the path; Master Plan consistency; and handicap access and parking. (03:39:00) Mayor Pro Tem Righeimer spoke on repairing the path vs. realignment; ADA accessibility; and concrete repairs. (03:47:15) Council Member Monahan spoke on retaining walls; praised Staffs efforts; and supports the project. (03:51:25) Council Member Genis spoke in opposition to the project; and that it is inconsistent with the Fairview Park Master Plan. (03:52:57) Council Member Foley spoke in opposition to the project; and that i is inconsistent with the Fairview Park Master Plan. (03:54:56) Mayor Mensinger praised Staffs efforts; spoke on the concrete trails; ADA issues; and users of the Park. (03:57:48) MOTION: City Council reverse the Parks and Recreation Commission's determination that the proposed Fairview Park North Bluff Trail Realignment is consistent with the Fairview Park Master Plan. Motion/Second: Council Member Foley/Council Member Genis The motion failed 2-3: Ayes: Council Member Foley, and Council Member Genis Noes: Council Member Monahan, Mayor Pro Tem Righeimer, and Mayor Mensinger Absent: None SUBSTITUTE MOTION: Mayor Pro Tem Righeimer/Council Member Monahan The motion carried by the following roll call vote: Ayes: Council Member Monahan, Mayor Pro Tem Righeimer and Mayor Mensinger Nays: Council Member Foley and Council Member Genis Absent: None Motion carried: 3-2 ACTION: City Council upheld the Parks and Recreation Commission's determination that the proposed Fairview Park North Bluff Trail Realignment is consistent with the Fairview Park Master Plan. Minutes — Regular Meeting/Special Joint Meeting — September 15, 2015 - Page 11 ITEMS REMOVED FROM THE CONSENT CALENDAR (04:00:31) 8. AMENDMENT TWO TO PROFESSIONAL SERVICES AGREEMENT FOR GENERAL PLAN UPDATE (04:00:37) MOVED/SECOND: Council Member Monahan/Mayor Pro Tem Righeimer The motion carried by the following roll call vote: Ayes: Council Member Foley, Council Member Genis, Council Member Monahan, Mayor Pro Tem Righeimer and Mayor Mensinger Nays: None Absent: None Motion carried: 5-0 ACTION: 1. City Council approved Amendment Two, additional scope of work and additional fees of $39,400 to the Professional Services Agreement with Moore lacofano Goltsman, Inc. (MIG), formerly known as Hogle-Ireland; and 2. City Council extended the contract period by one (1) year from October 1, 2015 to October 1, 2016; and 3. City Council authorized the City Chief Executive Officer to sign Amendment Two to the Professional Services Agreement with MIG. 10. NOTICE OF INTENT FOR THE VACATION OF EXCESS RIGHT-OF-WAY AT 752 WEST 19TH STREET (04:01:38) Discussion ensued on the vacation of the right-of-way for the pedestrian and bicycle access; off street shared bike trail; and future trails along 19th Street. (04:01:56) Public Comments: Speaker, Costa Mesa, spoke in support of having a bikeway on the 19th Street; and riverbed closure. (04:08:46) Rick Huffman, Costa Mesa, spoke on 19th Street as a place to increase bikeability; and the Master Plan. (04:09:50) MOVED/SECOND: Council Member Monahan/Mayor Pro Tem Righeimer Minutes — Regular Meeting/Special Joint Meeting — September 15, 2015 - Page 12 SUBSTITUTE MOTION: City Council delay the item for 120 days. Motion/Second: Council Member Genis/Council Member Foley The motion failed 2-3: Ayes: Council Member Foley, and Council Member Genis Noes: Council Member Monahan, Mayor Pro Tem Righeimer, and Mayor Mensinger Absent: None MOTION: Council Member Monahan/Mayor Pro Tem Righeimer The motion carried by the following roll call vote: Ayes: Council Member Monahan, Mayor Pro Tem Righeimer and Mayor Mensinger Nays: Council Member Foley and Council Member Genis Absent: None Motion carried: 3-2 ACTION: 1. City Council set a public hearing on October 20, 2015 for the vacation of excess Right -Of -Way (ROW) at 752 West 19th Street; and 2. City Council adopted Resolution 15-51, to be read by title only, and waived further reading, of Intent to vacate excess Right -Of -Way (ROW) at 752 West 19th Street. 12. PROFESSIONAL SERVICES AGREEMENT WITH SCIENTIA CONSULTING GROUP, INC. (04:13:49) Public Comments: Speaker, Costa Mesa, spoke on the problems with the crime mapping. (04:14:20) Discussion ensued on having a presentation on how to use crime mapping at a future meeting. Police Chief Sharpnack spoke on the functionality of the CAD program; and the continual effort of producing a better product for the Community. (04:20:01) Information Technology Director Steve Ely, clarified that Scientia is not an affiliation to Sunguard which supports the crime mapping program; and provided a timeline on the I.T. Systems. (04:21:56) Minutes — Regular Meeting/Special Joint Meeting — September 15, 2015 - Page 13 MOVED/SECOND: Council Member Monahan/Mayor Pro Tem Righeimer The motion carried by the following roll call vote: Ayes: Council Member Foley, Council Member Genis, Council Member Monahan, Mayor Pro Tem Righeimer and Mayor Mensinger Nays: None Absent: None Motion carried: 5-0 ACTION: 1. City Council approved the Professional Services Agreement (PSA) with Scientia Consulting Group, Inc. (Scientia) in an amount not exceeding $175,440; and 2. City Council authorized the Chief Executive Officer (City CEO) to sign the PSA with Scientia Consulting Group, Inc. in the amount not to exceed $175,440 annually; and 3. City Council authorized the CEO to sign for any justified rate increase to the contract within his signing authority and to extend the PSA for four (4) additional one-year terms. REPORT — CITY ATTORNEY — NONE (04:26:36) ADJOURNMENT — To the Regular Meeting (04:26:40) The Mayor and City Council adjourned the meeting in honor and memory of Frank Forbath, Claire N. Honsaker, Steve E. Stinson, and Christopher Burke at 10:17 p.m. Minutes adopted on this 6th day of October, 2015. Stephen M. Mensinger, Mayor ATTEST: Brenda Green, City Clerk Minutes — Regular Meeting/Special Joint Meeting — September 15, 2015 - Page 14 UNOFFICIAL UNTIL APPROVED SPECIAL CLOSED SESSION MEETING OF THE CITY COUNCIL CITY OF COSTA MESA September 22, 2015 The City Council of the City of Costa Mesa, California met in a Special Closed Session, on Tuesday, September 22, 2015 at 5:00 p.m. in Council Chambers, 77 Fair Drive, Costa Mesa. Mayor Mensinger called the meeting to order. ROLL CALL: Council Members Present: Council Member Katrina Foley Council Member Sandra Genis Council Member Gary Monahan Mayor Pro Tem Righeimer Mayor Stephen M. Mensinger Council Members Absent: None Mayor Mensinger stated for the record that he and Mayor Pro Tem Righeimer will not be participating in Closed Session Item #1. CLOSED SESSION 1. Conference with Thomas R. Hatch, Chief Executive Officer, and Labor Negotiator, Agency Negotiator regarding Costa Mesa Police Association (CMPA), pursuant to California Government Code Section 54957.6. 2. Conference with Thomas R. Hatch, Chief Executive Officer, and Labor Negotiator, Agency Negotiator regarding Costa Mesa Firefighters Management Association (CMFMA), pursuant to California Government Code Section 54957.6. 3. Conference with Thomas R. Hatch, Chief Executive Officer, and Labor Negotiator, Agency Negotiator regarding Costa Mesa Firefighters Association (CMFA), pursuant to California Government Code Section 54957.6. 4. Conference with Thomas R. Hatch, Chief Executive Officer, and Labor Negotiator, Agency Negotiator regarding Costa Mesa Division Managers Association (CMDMA), pursuant to California Government Code Section 54957.6. 5. Conference with Thomas R. Hatch, Chief Executive Officer, regarding Unrepresented Executive employees, pursuant to California Government Code Section 54957.6. Special Closed Session Meeting — September 22, 2015 — Page 1 UNOFFICIAL UNTIL APPROVED PUBLIC COMMENTS: The meeting was recessed to Conference Room 5A for the closed session at 5:02 p.m. The City Attorney stated there was no reportable action. ADJOURNMENT The special meeting adjourned at 7:20 p.m. Minutes adopted on this 6th day of October, 2015. Stephen M. Mensinger, Mayor ATTEST: Brenda Green, City Clerk Special Closed Session Meeting — September 22, 2015 — Page 2 Cl T Y COUNCIL A GENDA REPORT MEETING DATE: OCTOBER 6, 2015 ITEM NUMBER: CC -6 SUBJECT: FINAL MAP FOR TRACT NO. 17848 LOCATED AT 650 HAMILTON STREET, COSTA MESA, CALIFORNIA DATE: SEPTEMBER 24, 2015 FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION PRESENTATION ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR BY: FOR FURTHER INFORMATION CONTACT: FARIBA FAZELI, CITY ENGINEER, AT 714-754-5335 RECOMMENDATION: Approve the Final Map for Tract No. 17848 and authorize signing of the Map by the City Clerk and the City Engineer. BACKGROUND: The Vesting Tentative Map for Tract No. 17848 and Conditions of Approval were approved by the Planning Commission on April 27, 2015. The Map consists of a subdivision for 24 two-story units for common interest development on a 2 acre lot. ANALYSIS: All Conditions of Approval imposed by the Planning Commission have been complied with and the Final Map is in substantial conformance with the Vesting Tentative Map approved by the Planning Commission. The Tract Map has been checked and found to be technically correct, and includes the release and relinquishment of access rights to Hamilton Street and an easement for emergency and public security vehicle purposes to be accepted by the City. ALTERNATIVES CONSIDERED: No alternatives were considered. FISCAL REVIEW: All Tract Map filing fees have been paid. 1 LEGAL REVIEW: There is no legal review required relative to this item. CONCLUSION: Staff recommends that the City Council approve the Final Map and authorize the City Clerk and the City Engineer to sign the Map. ERNESTO MUNOZ FARIBA FAZELI Public Services Director City Engineer ATTACHMENTS: 1 — Final Tract Ma 2 — Letter of Conditions DISTRIBUTION: Chief Executive Officer Assistant CEO City Attorney Economic & Dev. Director/Deputy CEO City Clerk 2 SHEET 1 OF 3 SHEETS NUMBERED LOTS: 5 LETTERED LOTS:6 GROSS AREA: 2.115 AC. NET AREA: 2.048 AC. DATE OF SURVEY: JANUARY, 2015 ALL OF VESTING TENTATIVE TRACT NO. 17848 OWNERSHIP CERTIFICATE: TRACT NO. 17848 IN THE CITY OF COSTA MESA, COUNTY OF ORANGE, STATE OF CALIFORNIA. BEING A SUBDIVISION OF A PORTION OF LOT 38 IN TRACT NO.9 AS SHOWN ON A MAP RECORDED IN BOOK 9, PAGE 9, OF MISCELLANEOUS MAPS IN THE COUNTY RECORDER'S OFFICE OF THE COUNTY OF ORANGE. FOR CONDOMINIUM PURPOSES JERRY L. USELTON, L.S. 5347 FUSCOE ENGINEERING, INC. WE, THE UNDERSIGNED, BEING ALL PARTIES HAVING ANY RECORD TITLE INTEREST IN THE LAND COVERED BY THIS MAP, DO HEREBY CONSENT TO THE PREPARATION AND RECORDATION OF SAID MAP, AS SHOWN WITHIN THE DISTINCTIVE BORDER LINE. WE HEREBY DEDICATE TO THE CITY OF COSTA MESA AN EASEMENT FOR STREET AND HIGHWAY PURPOSES: HAMILTON STREET. WE ALSO HEREBY DEDICATE TO THE CITY OF COSTA MESA: 1. THE EASEMENT FOR INGRESS AND EGRESS FOR EMERGENCY AND PUBLIC SECURITY VEHICLE PURPOSES ONLY, AS SHOWN ON SAID MAP WE ALSO HEREBY RELEASE AND RELINQUISH TO THE CITY OF COSTA MESA: 1. ALL VEHICULAR ACCESS RIGHTS TO HAMILTON STREET EXCEPT AT APPROVED ACCESS LOCATIONS. SHEA HOMES LIMITED PARTNERSHIP, A CALIFORNIA LIMITED PARTNERSHIP BY: BY: NAME: NAME: TITLE: TITLE: NOTARY ACKNOWLEDGMENT: A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT. STATE OF CALIFORNIA ) SS COUNTY OF 1 ON BEFORE ME, . A NOTARY PUBLIC, PERSONALLY APPEARED WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S)IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED CAPACITY(IES), AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENT THE PERSON(S), OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT. I HEREBY CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT. WITNESS MY HAND: MY PRINCIPAL PLACE OF BUSINESS NOTARY PUBLIC IN AND FOR SAID STATE IS IN COUNTY (PRINT NAME) MY COMMISSION EXPIRES NOTARY ACKNOWLEDGMENT: A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT. STATE OF CALIFORNIA ) SS COUNTY OF 1 ON . BEFORE ME, . A NOTARY PUBLIC, PERSONALLY APPEARED WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED CAPACITY(IES), AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENT THE PERSON(S), OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT. I HEREBY CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT. WITNESS MY HAND: MY PRINCIPAL PLACE OF BUSINESS NOTARY PUBLIC IN AND FOR SAID STATE IS IN COUNTY (PRINT NAME) MY COMMISSION EXPIRES SIGNATURE OMISSIONS: PURSUANT TO THE PROVISIONS OF SECTION 66436 (a)(3)(A) OF THE SUBDIVISION MAP ACT, THE FOLLOWING SIGNATURES HAVE BEEN OMITTED: FAIRVIEW FARMS WATER COMPANY, HOLDER OF AN EASEMENT FOR PUBUC UTILITIES AND INCIDENTAL PURPOSES RECORDED APRIL 20, 1916 IN BOOK 282, PAGE 86 OF DEEDS. SOUTHERN CALIFORNIA EDISON COMPANY, HOLDER OF AN EASEMENT FOR PUBLIC UTILITIES AND INCIDENTAL PURPOSES RECORDED AUGUST 31, 1955 AS INSTRUMENT NO. 107543, IN BOOK 3195, PAGE 145 OF OFFICIAL RECORDS, AND PARTIALLY QUITCLAIMED EASEMENT PER DOCUMENT RECORDED JUNE 8, 2014 AS INSTRUMENT NO. 2014000240250 OF OFFICIAL RECORDS. SURVEYOR'S STATEMENT: ACCEPTED AND FILED AT THE REQUEST OF FIRST AMERICAN TITLE COMPANY DATE TIME FEE$ INSTRUMENT NO. BOOK PAGE HUGH NGUYEN COUNTY CLERK—RECORDER BY: DEPUTY THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND IS BASED UPON A FIELD SURVEY IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCE AT THE REQUEST OF SHEA HOMES, IN JANUARY 2015.1 HEREBY STATE THAT ALL MONUMENTS ARE OF THE CHARACTER AND OCCUPY THE POSITIONS INDICATED, OR THAT THEY WILL BE SET IN SUCH POSITIONS WITHIN 365 DAYS OF ACCEPTANCE OF IMPROVEMENTS; AND THAT SUCH MONUMENTS ARE SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED. I HEREBY STATE THAT THIS FINAL MAP SUBSTANTIALLY CONFORMS TO THE CONDITIONALLY APPROVED TENTATIVE MAP. luwmND JERRY L. USELTON, L.S. 5347 DATE: * >f rqt (S 5341 �3 F OF CAUF�� CITY ENGINEER'S STATEMENT: I HEREBY STATE THAT I HAVE EXAMINED THIS MAP AND HAVE FOUND IT TO BE SUBSTANTIALLY IN CONFORMANCE WITH THE TENTATIVE MAP, IF REQUIRED, AS FILED WITH AMENDED AND APPROVED BY THE CITY PLANNING COMMISSION; THAT ALL PROVISIONS OF THE SUBDIVISION MAP ACT AND CITY SUBDIVISION REGULATIONS HAVE BEEN COMPLIED WITH. DATED THIS DAY OF 2015 QttOFESSp yq� FARIBA FAZELI, CITY ENGINEER, CITY OF COSTA MESA R,C.E. NO. 51480 EXPIRATION DATE: 6/30/16 * EXP. 6/30/16 f9 CIVI1. OF CA\\Eos COUNTY SURVEYOR'S STATEMENT: I HEREBY STATE THAT HAVE EXAMINED THIS MAP AND HAVE FOUND THAT ALL MAPPING PROVISIONS OF THE SUBDIVISION MAP ACT HAVE BEEN COMPLIED WITH AND I AM SATISFIED SAID MAP IS TECHNICALLY CORRECT. DATED THIS DAY OF . 2015 KEVIN R. HILLS, COUNTY SURVEYOR L.S. 6617, EXPIRATION DATE: 12-31-15 :l'I✓<A:L•i fei�\hI: L•ib/s1. Ri3:115I � $:I Ilil IPfilJs�551(�7 CITY CLERK'S CERTIFICATE: STATE OF CALIFORNIA) COUNTY OF ORANGE ) SS CITY OF COSTA MESA) I HEREBY CERTIFY THAT THIS MAP WAS PRESENTED FOR APPROVAL TO THE CITY COUNCIL OF THE CITY OF COSTA MESA AT A REGULAR MEETING THEREOF HELD ON THE DAY OF . 2015 AND THAT THEREUPON SAID COUNCIL DID, BY AN ORDER DULY PASSED AND ENTERED, APPROVE SAID MAP AND DID ACCEPT ON BEHALF OF THE PUBLIC, SUBJECT TO IMPROVEMENTS, THE DEDICATION FOR STREET PURPOSES OF: HAMILTON STREET. AND DID ALSO ACCEPT ON BEHALF OF THE CITY OF COSTA MESA: 1. THE EASEMENT FOR INGRESS AND EGRESS FOR EMERGENCY AND PUBLIC SECURITY VEHICLE PURPOSES ONLY, AS SHOWN ON SAID MAP 2. ALL VEHICULAR ACCESS RIGHTS TO HAMILTON STREET EXCEPT AT APPROVED LOCATIONS. AND DID ALSO APPROVE SUBJECT MAP PURSUANT TO THE PROVISIONS OF SECTION 66436(a)(3)(A) OF THE SUBDIVISION MAP ACT. IN WITNESS WHEREOF I HAVE HEREUNTO SET MY HAND AND AFFIXED THE OFFICIAL SEAL OF THE CITY OF COSTA MESA. DATED THIS DAY OF 2015 BRENDA GREEN CITY CLERK OF THE CITY COUNCIL OF THE CITY OF COSTA MESA COUNTY TREASURER -TAX COLLECTOR'S CERTIFICATE: STATE OF CALIFORNIA SS I HEREBY CERTIFY THAT ACCORDING TO THE RECORDS OF MY OFFICE, THERE ARE NO LIENS AGAINST THE LAND COVERED BY THIS MAP OR ANY PART THEREOF FOR UNPAID STATE, COUNTY, MUNICIPAL OR LOCAL TAXES OR SPECIAL ASSESSMENTS COLLECTED AS TAXES, EXCEPT TAXES OR SPECIAL ASSESSMENTS COLLECTED AS TAXES NOT YET PAYABLE. AND DO CERTIFY TO THE RECORDER OF ORANGE COUNTY THAT THE PROVISIONS OF THE SUBDIVISION MAP ACT HAVE BEEN COMPLIED WITH REGARDING DEPOSITS TO SECURE PAYMENT OF TAXES OR SPECIAL ASSESSMENTS COLLECTED AS TAXES ON THE LAND COVERED BY THIS MAP. DATED THIS DAY OF 2015 SHARI L. FREIDENRICH BY COUNTY TREASURER—TAX COLLECTOR TREASURER—TAX COLLECTOR SHEET 2 OF 3 SHEETS NUMBERED LOTS: 5 LETTERED LOTS: 6 GROSS AREA: 2.115 AC. NET AREA: 2.048 AC. DATE OF SURVEY: JANUARY, 2015 ALL OF VESTING TENTATIVE TRACT NO. 17848 BASIS OF BEARINGS: T RACT NO. 17848 IN THE CITY OF COSTA MESA, COUNTY OF ORANGE, STATE OF CALIFORNIA. FOR CONDOMINIUM PURPOSES JERRY L. USELTON, L.S. 5347 FUSCOE ENGINEERING, INC. BOUNDARY ESTABLISHMENT BEARINGS SHOWN HEREON ARE BASED UPON THE BEARING BETWEEN O.C.S. HORIZONTAL CONTROL STATION GPS NO. 6204R1 AND STATION GPS NO. 6197R2 BEING NORTH 63'03'59" WEST PER RECORDS ON FILE IN THE OFFICE OF THE ORANGE COUNTY SURVEYOR. DATUM STATEMENT: COORDINATES SHOWN ARE BASED UPON THE CALIFORNIA COORDINATE SYSTEM (CCS83) ZONE VI, 1983 NAD, (2007.0 EPOCH OCS GPS ADJUSTMENT). ALL DISTANCES SHOWN ARE GROUND, UNLESS OTHERWISE NOTED. TO OBTAIN GRID DISTANCES MULTIPLY GROUND DISTANCES BY 0.99997119 (SCALING POINT OF ORIGIN N=2184736, E=6051463) RECORD DATA REFERENCES/LEGEND: R1 INDICATES PARCEL MAP PMB 44/ 44 R2 INDICATES TRACT NO. 9, MM 9 / 9 R3 INDICATES RESOLUTION NO. PC -78-29, APPROVING LOT LINE ADJUSTMENT S-78-27, RECORDED SEPTEMBER 8, 1978 AS INSTRUMENT NO. 10692, IN BOOK 12834, PAGE 1656, OFFICIAL RECORDS. R4 INDICATES TRACT NO. 10927, MM 472 / 44-45 R5 INDICATES TRACT NO. 13205, MM 621 / 29-30 R6 INDICATES JACK S. RAUB SURVEY NOTES ON FILE WITH THE ORANGE COUNTY SURVEYOR'S OFFICE (UNRECORDED -DATED NOV. 20, 1957, REV. MAR. 4, 1958 -JOB NOS. 5624, 5724) R7 INDICATES TRACT NO. 17435, MM 920 / 48-4 R8 INDICATES CORNER RECORD 2008-1496 R9 INDICATES CORNER RECORD 2008-21738 R10 INDICATES MAP OF FAIRVIEW FARMS, MM 8 / 71 CF CALCULATED FROM NOTE: SEE SHEET 3 OF 3 FOR EASEMENT NOTES, LAND USE NOTE, LOT DIMENSIONS AND DETAILS "A' AND 'B'. W i 2 Q WILSON ST. W Z tiA 4�?7 IT J MONUMENT NOTES: A - INDICATES FOUND O.C.S. GPS CONTROL STATION MONUMENT PER RECORDS ON FILE IN THE OFFICE OF THE ORANGE COUNTY SURVEYOR. • - FOUND MONUMENT AS NOTED 0- INDICATES 2" I.P TAGGED "LS 5347', OR SPIKE AND WASHER STAMPED 'LS 5347" OR LEAD, TACK AND TAG "LS 5347" TO BE SET AT EXTERIOR PARCEL MAP BOUNDARY CORNERS AS NOTED. ❑ - INDICATES 1" I.P. TAGGED "LS 5347', OR SPIKE AND WASHER STAMPED "LS 5347" OR LEAD, TACK AND TAG "LS 5347" TO BE SET AT INTERIOR PARCEL CORNERS AS NOTED. ALL MONUMENTS TO BE SET WITHIN 365 DAYS AFTER ACCEPTANCE OF IMPROVEMENTS 1l FD. GEAR SPIKE AND WASHER "LS 5411", OCS GPS # 6204R1, PER CR 2008-2174B AND R7, FITS TIES PER CR 2008-21746, FLUSH. ACCEPTED AS CL INT. HARBOR BLVD./HAMILTON ST. N=2184472.37 E=6053753.97 (2007.0 EPOCH) ❑2 FD. GEAR SPIKE AND WASHER "LS 6970", OCS GPS # 6197R2, PER CR 2005-02058, FLUSH N=2186477.69 E=6049807.00 (2007.0 EPOCH) F3 CL INT. POMONA AVE./HAMILTON ST. EST. FROM FD. NOTCHES ON MANHOLE RIM PER CITY OF COSTA MESA TIE BOOK 16-5, R7, R4, R5 AND R6. NOTE: THE LOCATION OF OCS GPS# 6203R2 (NOT FOUND) EST. PER 4 -FD. TIES SHOWN ON R8 IS SOUTH 86'32'25" WEST 1.22' FROM CL INT. POMONA/HAMILTON. SEE DETAIL "A" SHEET 3 OF 3. ❑4 FD. GEAR SPIKE SHANK DOWN 0.3'. NO REFERENCE, ACC. AS CL INT. VICTORIA ST./POMONA AVE. NO TIES FOUND. REPLACED WITH SPIKE & WASHER "LS 5347". 55 SFN, EST. CL INT. VICTORIA ST./HARBOR BLVD. FROM TIES PER CR 2008-2173B AS SHOWN HEREON. ❑6 FD. 1" I.P. TAGGED "LS 2681" NO REF„ DOWN 0.75'. (NOTE: LOT LINE ADJUSTMENT IN R3 PREPARED BY LS 2681). 77 FD. LEAD & TACK & TAG 'LS 2687" NO REF., FLUSH. SOO'20'10"W 1.14' OF EST. LOT CORNER (NOTE: LOT LINE ADJUSTMENT IN R3 PREPARED BY LS 2681). F. FD. 3/4' I.P. W/ SHANK, NO TAG. NO REF. FLUSH. S39 -03.59"E 0.29' OF EST. LOT CORNER SF SEARCHED FOUND NOTHING BOUNDARY ESTABLISHMENT NOTES: EST. 1 ESTABLISHED BY PRORATION PER R2 AND RID. EST. 2 S.E. CORNER LOT 38 OF R2. ST. 3 ESTABLISHED AT RECORD DISTANCE (169.78') FROM S.E. CORNER LOT 38 OF R2 PER R3. ® ESTABLISHED PARALLEL WITH E. LINE OF LOT 38 OF R2 PER R3. © ESTABLISHED PARALLEL WITH S. LINE LOT 38 OF R2 PER R3. ® ESTABLISHED AS THE SOUTHERLY PROLONGATION OF THE W. LINE OF THE E. 155.00 FEET OF THE N. HALF OF LOT 38 OF R2 PER R3. EST. 7 ESTABLISHED N. LINE OF THE S. HALF OF LOT 38 OF R2 BY PRORATION PER R7 AND R3. EST. 8 ESTABLISHED E. LINE OF THE S.W. QUARTER OF LOT 38 OF R2 BY PRORATION PER R1. EST. 9 ESTABLISHED N.E. CORNER PARCEL 4 OF Rt 132.00 FEET W LY OF AND PARALLEL WITH THE E. LINE OF THE S.W. QUARTER OF LOT 38 OF R2. EST. 10 ESTABLISHED E'LY LINE OF R1 AND IT'S S'LY PROD 132.00 FEET W'LY OF AND PARALLEL WITH THE E. LINE OF THE S.W. QUARTER OF LOT 38 OF R2. EST. 11 ESTABLISHED S'LY LINE OF LOT 38 OF R2 20.00 FEET N'LY OF AND PARALLEL WITH CL HAMILTON. EST. 1 ESTABLISHED N'LY LINE OF LOT 38 OF R2 25.00 FEET S'LY OF AND PARALLEL WITH CL VICTORIA. 4 VICTORIA N69'39'23"W 2641,07' (2640' CF Ri\641.07' R4, 2641.00' R5) STREET c 660.26' (660' R2 & R10, 660.23' Ri)tn 04 rc NIo M O � W M M MA O W O & SF Z b EST 9 04 N89'39'23"W 660.25' (660' R2 & R70) \A7, 7, t' D V. g g LOT 30 �M uj 0 30.00' 168.10' (168.08' R1) 00 307.09' (307.07''R3) e Q ¢ 175.09' 155.00' M & (R3) M & (R1) 330.09' (330.07' Ri) \ ( - e O W 1 o �0 N EST.6 0 W \ .10 o m in IS, P RCEL s � I N o r Z EST. 5 EST.4 n o, y�j 'q I SI d o I y� O N Z N z- M m N ph% SI C1 M 0'_ M "��� I Q ^ Z L N N a nl Q � < nrn n� (7g uVUo 4444 u \ � M O \ Z 30' prgCEL ( w a I pa a 1=. SF _ 198.06 10.00' 20.00' 198.06' 20.00' j SEE DETAIL "A" HAM 1 LTO SHEET 3 OF 3 \v EST. 7 8 N89'39'03"W 660.19' (660.15' R1) 00 307.09' (307.07''R3) e 132.00' 175.09' 155.00' M & (R3) M & (R1) 330.09' (330.07' Ri) \ ( - e O W 1 1980.._37_ EST.6 0 W \ .10 o 02 o N89'38'45"W O � I N 14.78' r� N M & (R3)1,A r Z EST. 5 EST.4 n o, y�j 'q I N I'M y� O N N z- M DETAIL "B" 1 o �N89'38'45"W a $ EST. 11 N I EST1 292,28' (292.26' .2 R3)��� 70.00' 1 1 �g 132.00 160.28 169.78 M&(R3 _ N8938'45"W 660.12' (660' R2) i 10.00' 292.28' 20.00' i EST., T169.78, 20.00' `C 660.12' (660.08' R7, 660' R10) T �- N N89'38'45"W 2640.49' (2640.32' R4, 2640.49' R5, 2640' CF R10) STREET EST.1 FD. LEAD & TACK & - TAG "LS 5411" PER R9 (4 PLACES) 1980.81'- (1980' CF R10) -.'C 11w 1"=60' P� ................ ...�.... ::. �: ti ..s?\ ,,::.::. ....:,,,..: �:. .. ......... ...:...\\• .' T, l.. ... :.4'l'.: ,.1, T1. 1:\lam\\"2:\\\'\C@A 2 \'\'::\lAi[ �,,.::\...\\'\\\\\..: 3'"i+\\Cli" (1980' � CF R10) 1 1980.._37_ ................ ...�.... ::. �: ti ..s?\ ,,::.::. ....:,,,..: �:. .. ......... ...:...\\• .' T, l.. ... :.4'l'.: ,.1, T1. 1:\lam\\"2:\\\'\C@A 2 \'\'::\lAi[ �,,.::\...\\'\\\\\..: 3'"i+\\Cli" SHEET 3 OF 3 SHEETS TRACT ACT N O. 17848 NUMBERED LOTS:5 IN THE CITY OF COSTA MESA, COUNTY OF ORANGE, STATE OF CALIFORNIA. LETTERED LOTS: 6 GROSS AREA: 2.115 AC. FOR CONDOMINIUM PURPOSES NET AREA: 2.048 AC. DATE OF SURVEY: JANUARY, 2015 JERRY L. USELTON, L.S. 5347 FUSCOE ENGINEERING, INC. ALL OF VESTING TENTATIVE TRACT NO. 17848 MONUMENT NOTES: EASEMENT NOTES: A - INDICATES FOUND O.C.S. GPS CONTROL STATION MONUMENT PER RECORDS ON FILE IN THE OFFICE O1 INDICATES A 6.00 FOOT WIDE EASEMENT TO SOUTHERN CALIFORNIA EDISON COMPANY OF THE ORANGE COUNTY SURVEYOR. FOR PUBLIC UTILITIES AND INCIDENTAL PURPOSES, PER DOCUMENT RECORDED AUGUST 31, 1955 IN BOOK 3195 PAGE 145, AND PARTIALLY QUITCLAIMED PER DOCUMENT 9- FOUND MONUMENT AS NOTED RECORDED JUNE 18, 2014 AS INSTRUMENT NO. 2014000240250, BOTH OF OFFICIAL 8 Nye RECORDS. O - INDICATES 2' I.P TAGGED 'LS 5347", OR SPIKE AND WASHER STAMPED "LS 5347" OR LEAD, TACK AND TAG "LS 5347" TO BE SET AT EXTERIOR PARCEL MAP BOUNDARY CORNERS AS NOTED. O INDICATES EASEMENT TO CITY OF COSTA MESA FOR STREET AND HIGHWAY PURPOSES z AS DEDICATED HEREON. 0 - INDICATES 1"I.P. TAGGED 'LS 5347", OR SPIKE AND WASHER STAMPED "LS 5347" OR LEAD, TACK O3 INDICATES EASEMENT TO CIN OF COSTA MESA FOR INGRESS AND EGRESS FOR AND TAG "LS 5347' TO BE SET AT INTERIOR PARCEL CORNERS AS NOTED. LOTS A AND B ARE FOR PRIVATE STREET, EMERGENCY AND PUBLIC SECURITY VEHICLE PURPOSES ONLY AS DEDICATED HEREON. ALL MONUMENTS TO BE SET WITHIN 365 DAYS AFTER ACCEPTANCE OF IMPROVEMENTS ® INDICATES ALL VEHICULAR ACCESS RIGHTS TO HAMILTON STREET EXCEPT AT APPROVED 4=90'00'00" ACCESS LOCATIONS AS RELEASED AND RELINQUISHED TO THE CITY OF COSTA MESA 4=5'51'21' L=10.22' HEREON NOTE: L=11.00' , R=7.00' THE LOCATION OF AN EASEMENT FOR PUBLIC UTILITIES AND INCIDENTAL PURPOSES, IN SEE SHEET 2 OF 3 FOR BOUNDARY ESTABLISHMENT, MONUMENT R=100.00' FAVOR OF FAIRVIEW FARMS WATER COMPANY, RECORDED APRIL 20, 1916, IN BOOK 282, PAGE 86, OF DEEDS, CANNOT BE DETERMINED FROM THE RECORD INFORMATION. AND ESTABLISHMENT NOTES, BASIS OF BEARINGS, DATUM STATEMENT AND RECORD DATA REFERENCES. N89'39'03'W 231 0 Z I Lu FD. LEAD & TACK & TAG ; "OCS TIE" PER R8 Q ! FD. LEAD & TACK 1 & TAG "LS 7707' ZPER R8 1 gni,. -- ------nF ---- O , yam. A EST. 8 I C f I i I l W 4 D 4 E 4 I w l HAMILTON 1 N89'38'45'W 292.28' in POSITION ESTABLISHED-� i - - o N o HAMILTON 1.32.DG 1 6, 0 160.28' o ^ ) 1 o M 132.00' 161.28' STREET ^ ^ $ FROM TIE NOTES PER R8 ', S'33 STREET 1 z i N8938'45"W 292.28' I zl FALLS S8632'25"W 1.22' FROM CL INT. POMONAMAMILTON 35' 1 {_ _HAMILTON _STREETof --_ N8938'45"W 292.28' Nol Li 1 -------------------------� FD. LEAD & TACK &� DETAIL B TAG "DCS TIE" PER RB 1 SCALE 1" = 30' I� FD. LEAD &TACK &TAG -�- "LS 7707" PER R8 DETAIL A SCALE 1" = 20' ' .. '� 5r� '�"..... '-"`iii. +�'%Cii'.4�'.... '.'. �?:� .�. :��Rii��.". � i:� ... ...... ... . .. ..S:.�C' \:;:�_...::•:A'..:�.i\'�\'i\\'.4\\�\\\\Y{1\�6C:+A\\'::�\l '...... :\\��\\\�_. TT.... _. �.':�\1. 'CCI. ...::..'^^'.K`?".��w:: a rj LAND USE NOTE: 8 Nye z =, A=5'51'21" LOTS A AND B ARE FOR PRIVATE STREET, 4=90'00'00" ' 4=5'51'21' L=10.22' DRAINAGE AND PARKING PURPOSES TO L=11.00' , R=7.00' f2i��L R=100.00' N BENEFIT LOTS 1-5 ^ �64'3T23" N89'40'22"W 105.91' N89'40'22"W 88.81' LOT C IS FOR PRIVATE STREET AND DRAINAGE L=7.90' PURPOSES TO BENEFIT LOTS 1-5 R=7.00' 4=2522'37" .37 N83'49' 01"W L=3.10' A- LOTS D THROUGH F ARE FOR LANDSCAPE AND 3 w R=7.00' B DRAINAGE PURPOSES TO BENEFIT LOTS 1-5 3 N89'40'22'W 86N8 ' 0'22"W 134.00' 54.50' 54.50'25.00' R=7.00' IvzzA o3 N89'38'45"W 14.78' I: a � � M W O1 s C 4 � g o z Twp Mn m m a co r O o Tar z� 2 w 3 �� ��+ Ww N pp e1 n^ O Z W T T �Wp M) p O 30' 0' 10' 20' 30' 60' O z Z W a 'a N n In ^ GRAPHIC SCALE: 1" = 30' 3 3 ^ w 0 w W w c g M Cl O W O m O W W iA S (Wpp Y7 Z $ 1O N89'40'22"W N89'40'22"w 1D g o m N89'40'22"W � O1 16.50' 16.5 ' z z 16.50' N89'40'22"W g 38.15' D 38.00' 38.00' 29.50' 49.14' m N89'40'22"W 4 N89'40'2 W 76.00' IA '\ 0 5 F N89'40 2!!2"W c g 54.65' 25.00' - 0, 109.00' N 25.00' q N 78.63' 10.00' HAMILTON sEL R&gT I 6, N89'38'45"w 29226' 10.00' Ip N89'38'45"W 292.28' I o 2 2 g N N8936'45"W 292.28' _ I NI HAMILTON STREET 0 Z I Lu FD. LEAD & TACK & TAG ; "OCS TIE" PER R8 Q ! FD. LEAD & TACK 1 & TAG "LS 7707' ZPER R8 1 gni,. -- ------nF ---- O , yam. A EST. 8 I C f I i I l W 4 D 4 E 4 I w l HAMILTON 1 N89'38'45'W 292.28' in POSITION ESTABLISHED-� i - - o N o HAMILTON 1.32.DG 1 6, 0 160.28' o ^ ) 1 o M 132.00' 161.28' STREET ^ ^ $ FROM TIE NOTES PER R8 ', S'33 STREET 1 z i N8938'45"W 292.28' I zl FALLS S8632'25"W 1.22' FROM CL INT. POMONAMAMILTON 35' 1 {_ _HAMILTON _STREETof --_ N8938'45"W 292.28' Nol Li 1 -------------------------� FD. LEAD & TACK &� DETAIL B TAG "DCS TIE" PER RB 1 SCALE 1" = 30' I� FD. LEAD &TACK &TAG -�- "LS 7707" PER R8 DETAIL A SCALE 1" = 20' ' .. '� 5r� '�"..... '-"`iii. +�'%Cii'.4�'.... '.'. �?:� .�. :��Rii��.". � i:� ... ...... ... . .. ..S:.�C' \:;:�_...::•:A'..:�.i\'�\'i\\'.4\\�\\\\Y{1\�6C:+A\\'::�\l '...... :\\��\\\�_. TT.... _. �.':�\1. 'CCI. ...::..'^^'.K`?".��w:: April 17, 2015 Attachment 2 CITY OF COSTA MESA P.O. BOX 1200 • 77 FAIR DRIVE • CALIFORNIA 92628-1200 FROM THE DEPARTMENT OF PUBLIC SERVICES/ENGINEERING DIVISION Costa Mesa Planning Commission City of Costa Mesa 77 Fair Drive Costa Mesa, California 92626 SUBJECT: Vesting Tract No. 17848 LOCATION: 660 Hamilton Street Dear Commissioners: Vesting Tentative Tract Map No. 17848, as furnished by the Planning Division for review by the Public Services Department consists of a subdivision to construct a 24 -unit, two-story, detached, common interest development. Vesting Tentative Tract Map No. 17848 meets with the approval of the Public Services Department, subject to the following conditions: 1. The Tract shall be developed in full compliance with the State Map Act and the City of Costa Mesa Municipal Code (C.C.M.M.C.), except as authorized by the Costa Mesa City Council and/or Planning Commission. The attention of the Subdivider and his engineer is directed to Sections 13-208 through 13-261 inclusive, of the Municipal Code. 2. The Subdivider shall conduct soil investigations and provide the results to the City of Costa Mesa Engineering and Building Divisions pursuant to Ordinance 97-11. 3. Two copies of the Final Tract Map shall be submitted to the Engineering Division for checking. The map check fee shall be paid per C.C.M.M.C. Section 13-231. 4. A current copy of the title search shall be submitted to the Engineering Division with the first submittal of the Final Tract Map. 5. Dedicate an ingress/egress easement to the City for emergency and public security vehicles purposes only. Maintenance of the easement shall be the sole responsibility of a Homeowners Association formed to conform to Section 13-41 (e) of the C.C.M.M.C. 6. Vehicular and pedestrian access rights to Hamilton Street shall be released and relinquished to the City of Costa Mesa except at approved access locations. 7. Obtain a permit from the City of Costa Mesa, Engineering Division, at the time of development and then remove any existing driveways and/or curb depressions that will not be used and replace with full height curb and sidewalk. PHONE: (714) 754-5343 FAX: (714) 754-5028 TDD: (714) 7545244 www.d.costa-mesa.cams r Planning Commission 2015 8. Obtain a permit from the City of Costa Mesa, Engineering Division, at the tirne of development and then construct driveway approaches per City of Costa Mesa Standards as shown on the Offsite Plan to comply with the Americans with Disabilities Act. Location and dimensions are subject to the approval of the Transportation Services Manager. 9. Applicant/Developer is hereby advised that no removal of trees from the public right-of-way will be permitted without specific approval from the Parks and Recreation Commission and compliance with mitigation measures as determined by the Commission to relocate the trees and/or to compensate the City for the loss of trees from the public right -d -way. Conditions of the Commission must be incorporated onto the plans prior to plan approval. The approval process may take up to three months, therefore, the applicant/developer is advised to identify all trees affected by the proposed project and make timely application to the Parks and Recreation Commission to avoid possible delays. 10. The Subdivider shall submit a cash deposit of $980 for street sweeping at the tane of issuance of a Construction Access permit. The full amount of the deposit shall be maintained on a monthly basis prior to and during construction until completion of the project. 11. Fulfill City of Costa Mesa Drainage Ordinance No. 06-19 requirements prior to Approval of Final Map. 12. The Subdivider's engineers shall furnish the Engineering Division a stone runoff study showing existing and proposed facilities and the method of draining this area and tributary areas without exceeding the capacity of any street or drainage facility on-site or off-site. This study is to be furnished with the first submittal of the Final Tract Map. Cross lot drainage shall not occur. 13. The Subdivider's engineers shall furnish to the Engineering Division a storm drain plan showing the extension of the existing storm drain main line on Hamilton Street; and obtain a permit from the City of Costa Mesa, Engineering Division, at the time of development and then construct the new storm drain line. 14. In order to comply with the 2003 DAMP, the proposed Project shall prepare a Water Quality Management Plan conforming to the Current National Pollution Discharge Elimination System (NPDES) and the Model WQMP, prepared by a Licensed Civil Engineer or Environmental Engineer, which shall be submitted to the Department of Public Works for review and approval. • A WQMP (Priority or Non -Priority) shall be maintained and updated as needed to satisfy the requirements of the adopted NPDES program. The plan shall ensure that the existing water quality measures for all improved phases of the project are adhered to. • Location of BMPs shall not be within the public right-of-way. 15. Ownership and maintenance of the private on-site drainage facilities and parkway culverts and other common areas shall be transferred by the owner to the Homeowners Association to be formed pursuant to C.C.M.M.C. Section 13-41 (e) and said association shall indemnify and hold harmless the City for any liability arising out of or in any way associated with the connection of the private drainage system with the City's drainage system and shall execute and deliver to the City the standard (indemnity) Hold Harmless Agreement required for such conditions prior to issuance of permits. 7 tr , Planning Commission 2015 17. Sewer improvements shall meet the approval of the Costa Mesa Sanitary District; call (949) 631-1731 for information. 18. Water system improvements shall meet the approval of Mesa Consolidated Water District; call (949) 631-1200 for information. 19. Dedicate easements as needed for public utilities. 20. Prior to recordation of a Final Tract Map, the surveyor/engineer preparing the map shall tie the boundary of the map into the Horizontal Control System established by the County Surveyor in a manner described in Subarticle 12, Section 7-9-337 of the Orange County Subdivision Code. 21. Prior to recordation of a Final Tract Map, the surveyor/engineer preparing the map shall submit to the County Surveyor a digital -graphics file of said map in a manner described in Subarticle 12, Section 7-9-337 of the Orange County Subdivision Code. 22. Survey monuments shall be preserved and referenced before construction and replaced after construction, pursuant to Section 8771 of the Business and Profession Code. 23. The elevations shown on all plans shall be on Orange County benchmark datum. 24. Prior to recordation of a Final Tract Map, submit required cash deposit or surety bond to guarantee monumentation. The deposit amount is to be determined by the City Engineer. 25. Prior to occupancy on the Tract, the surveyor/engineer shall submit to the City Engineer a digital -graphics file, a reproducible mylar of the recorded Tract Map, an approved off-site plan and nine copies of the recorded Tract Map. r nc I , Fariba Fazeli, P. E. City Engineer (Engr. 2015/Planning Commission Tract 17848). 3 Cl T Y COUNCIL A GENDA REPORT MEETING DATE: OCTOBER 6, 2015 ITEM NUMBER: CC -7 SUBJECT: RELEASE OF BONDS IN CONNECTION WITH ENCROACHMENT PERMIT NO. PS14- 00187 FOR STREET IMPROVEMENTS LOCATED AT 2300 HARBOR BOULEVARD, COSTA MESA, CALIFORNIA DATE: SEPTEMBER 24, 2015 FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION PRESENTATION ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR BY: FOR FURTHER INFORMATION CONTACT: FARIBA FAZELI, CITY ENGINEER, AT 714-754-5335 RECOMMENDATION: Release the Faithful Performance Bond (Certificate No. 389246-C) in the amount of $67,350 and Labor and Materials Bond (Certificate No. 389246-C) in the amount of $67,350 for street improvements to Action Development (Contractor), 19060 Rising Sun Road, Corona, California 92881. BACKGROUND: On July 14, 2014, the Engineering Division issued Encroachment Permit No. PS14-00187 to the Contractor for the construction of street improvements within Wilson Street. The Encroachment Permit allowed the construction of a wheelchair ramp, cross gutter, curb and gutter and relocation of traffic signal poles. The Performance and Labor and Materials Bonds in the amounts of $67,350 respectively were received and accepted by the Public Services Department as a guarantee for the construction of the improvements. ANALYSIS: All Conditions of the Encroachment Permit have been met and the work has been completed and accepted by the Public Services Department. ALTERNATIVES CONSIDERED: The alternative to this Council action would be to retain the Performance and Labor and Materials Bonds. Costa Mesa Municipal Code Section 15-32 states, "The condition of said bond shall be that the applicant will perform the work authorized by any permit issued pursuant to this chapter in a good and workmanlike manner and to the satisfaction of the City Engineer". These conditions have been met; therefore, retention of the bonds would be in violation of the Municipal Code. FISCAL REVIEW: There is no fiscal impact to the City relative to this item. LEGAL REVIEW: There is no legal review required relative to this item. CONCLUSION: All of the required conditions of the Encroachment Permit have been completed by the contractor. Therefore, staff recommends that the Performance and Labor and Materials Bonds in the amounts of $67,350 each be released to Action Development. ERNESTO MUNOZ Public Services Director FARIBA FAZELI City Engineer DISTRIBUTION: Chief Executive Officer Assistant CEO City Attorney Economic & Dev. Director/Deputy CEO City Clerk 2 Cl T Y COUNCIL AGENDA REPORT MEETING DATE: OCTOBER 6, 2015 ITEM NUMBER: CC -8 SUBJECT: NOTICE OF INTENT FOR THE VACATION OF A PORTION OF SIDEWALK AND LANDSCAPE EASEMENT AT 580 ANTON BOULEVARD DATE: SEPTEMBER 24, 2015 FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR FOR FURTHER INFORMATION CONTACT: FARIBA FAZELI, CITY ENGINEER (714)754-5335 RECOMMENDATION 1. Set a public hearing on November 3, 2015, for the vacation of a portion of Sidewalk and Landscape Easement at 580 Anton Boulevard. 2. Adopt Resolution of intent to vacate a portion of Sidewalk and Landscape Easement (Attachment 1). BACKGROUND 580 Anton Boulevard is being developed with The Lakes Pavilions which will include new retail stores and sit-down restaurants with a total of 21,349 commercial square feet. Included will be a 250 -unit 7 -story residential apartment complex. A request was received by the Engineering Division from Legacy Partners, property owners of "580 Anton Boulevard" to vacate the corner cut-off of a 20 foot wide City sidewalk and landscape easement located at the Northeast corner of Avenue of the Arts and Anton Boulevard (Attachment 2). On August 10, 2015, a report was presented to the Planning Commission outlining the proposed vacation as required by Government Code Section 65402. Subsequently, the Planning Commission adopted Resolution No. PC -15-47 (Attachment 3) finding that the proposed vacation of a portion of the sidewalk and landscape easement is consistent with the City's General Plan. ANALYSIS Anton Boulevard is currently designated on the Master Plan of Highways as a Major street (104 feet wide) and Avenue of the Arts is currently designated on the Master Plan of Highways as a Secondary street (72 feet wide). Both streets are at their full right-of-way width and include an additional 20 foot landscape easement. There is currently a class I bike path along Anton Boulevard and a class II bike lane along Avenue of the Arts. Neither the existing bike facilities nor pedestrian access will be impacted by this request to vacate the corner cut-off. After the proposed vacation is approved and recorded, the subject vacated property will revert back to the adjacent property at 580 Anton Boulevard. 1 ALTERNATIVES CONSIDERED The City could retain the remaining landscape easement and continue to be responsible for its maintenance and safety. FISCAL REVIEW Once the area is vacated it becomes taxable square footage, resulting in additional property taxes to the adjacent property owner to which the land will revert. This will result in additional revenue to the City. LEGAL REVIEW The City Attorney's Office has approved the attached Resolution of Intent as to form. CONCLUSION Staff reviewed a request for the City to abandon a portion of sidewalk and landscape easement, and recommends that the City Council set a public hearing for November 3, 2015, and adopt the attached Resolution of Intent to vacate a portion of sidewalk and landscape easement at 580 Anton Boulevard. ERNESTO MUNOZ FARIBA FAZELI Public Services Director City Engineer ATTACHMENTS: 1 — Resolution of Intent to vacate a portion of Sidewalk and Landscape Easement at 580 Anton Boulevard 2 — Site Plan 3 — Planning Commission Resolution No. PC -15-47 DISTRIBUTION: Chief Executive Officer Assistant CEO Economic & Dev. Director/Deputy CEO City Attorney City Clerk E Attachment 1 RESOLUTION NO. 15 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, DECLARING ITS INTENTION TO ORDER THE VACATION OF A PORTION OF SIDEWALK AND LANDSCAPE EASEMENT ADJACENT TO 580 ANTON BOULEVARD THE CITY COUNCIL OF THE CITY OF COSTA MESA HEREBY RESOLVES AS FOLLOWS: SECTION 1. The City Council of the City of Costa Mesa does hereby declare its intention to vacate a portion of its interest in Sidewalk and Landscape easement at 580 Anton Boulevard, being more particularly described in Exhibit A and B attached hereto. The original 2007 dedication per Tract No. 17017 is in excess of the City's needs for sidewalk and landscape purposes and there are no other public facilities located within said easement area. The purpose of this vacation is based on a review of the current and future needs of the City and to vacate the portion of said easement land to the underlying fee owner. The vacation will benefit the neighborhood with new improvements. SECTION 2. On August 10, 2015, the proposed vacation of the Sidewalk and Landscape easement was referred to the City of Costa Mesa Planning Commission pursuant to Government Code Section 65402(a) and the Planning Commission determined that said vacation would be in conformity with the adopted City General Plan; and based on all of the information and evidence submitted the City Council finds that vacation of the Excess sidewalk and landscape easement is consistent with the City's general plan; SECTION 3. On Tuesday, the 3rd day of November, 2015, at 7:00 p.m., in the Council Chambers of City Hall, 77 Fair Drive, Costa Mesa, California, is hereby fixed as the time and place for hearing all persons interested in or objecting to the proposed vacation. SECTION 4. These proceedings shall be conducted pursuant to the provisions of Section 8300 et seq. of the Streets and Highways Code of the State of California, and any other applicable laws. SECTION 5. The City Chief Executive Officer of the City of Costa Mesa is hereby directed to cause notices of the said proposed vacation to be conspicuously posted along said strip of land for at least two (2) weeks before the date of said hearing. Said notices shall be posted not more than three hundred (300) feet apart, but in no event shall fewer than three (3) notices be posted. SECTION 6. This Resolution shall be published twice in a newspaper of general circulation, printed and published in the City of Costa Mesa, Orange County, California. PASSED AND ADOPTED this 6th day of October, 2015. Steve Mensinger Mayor ATTEST: BRENDA GREEN, City Clerk APPROVED AS TO FORM: THOMAS DUARTE, City Attorney STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF COSTA MESA ) I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 15 --and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 6th day of October, 2015, by the following roll call vote, to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 7t" day of October, 2015. BRENDA GREEN, CITY CLERK (SEAL) H U ITr AOLLARS HUITT-ZOLLARS, INC, r 2603 Main Street r Suite 400 r Irvine, CA 92614.4250 r 949 988.5815 phone r 949 988 5820 fax 1 hui"-zollars corn 8301409.02 08-06-15 EXHIBIT "A" LEGAL DESCRIPTION VACATION OF SIDEWALK AND LANDSCAPING EASEMENT That portion of that certain easement for sidewalk and landscaping purposes dedicated to the City of Costa Mesa on Tract No. 17017, in the City of Costa Mesa, County of Orange, State of California, as shown on map filed in Book 888, Pages 47 through 49, inclusive, of Miscellaneous Maps, described as follows: Commencing at the Northwesterly corner of said Tract No. 17017; thence along the Northerly line of said Tract No. 17017 South 88°44"54" East 20.00 feet to the Easterly line of said easement, said line being a line parallel with and 20.00 feet Easterly of the Westerly line of said Tract No. 17017; thence leaving said Northerly line along said Easterly line South 0°53'22" West 256.64 feet to the Northeasterly line of said easement, said line being a line parallel with and 20.00 feet Northeasterly of the Southwesterly line of said Tract No. 17017, said point being the TRUE POINT OF BEGINNING; thence leaving said Easterly line along said Northeasterly line South 43°56'05" East 22.98 feet to the Northerly line of said easement, said line being a line parallel with and 20.00 feet Northerly of the Southerly line of said Tract No. 17017; thence leaving said Northeasterly line along the Westerly prolongation of said Northerly line North 88°44'54" West 16.20 feet to the Southerly prolongation of said Easterly line; thence leaving said Westerly prolongation along said Southerly prolongation North 0°53'22" East 16.19 feet to the TRUE POINT OF BEGINNING. Containing an area of 131 square feet or acres, more or less. Subject to covenants, conditions, reservations, restrictions, rights-of-way and easements, if any, of record. All as shown on Exhibit "B" attached hereto and by this reference made a part hereof. DAVID W. MACK�Pl,912 �/R901;400!62/a/l/Sidewalk-Landscape-Vac/zk/dm (N88 4454 "W 125.92) —� 20.00 P. QG: 1 I �N'LY LINE TRACT INEL Y CORNER NO. 17017 TRACT NO. 17017 1 �ej RSI �cf.O �I p �cn Sx;tI y 2 F`QU 2� 'K� AL -1 1.7017 LOT J I W Q I T.P.O.B. POR RON TO BE VACA7ED p,L L A yQ c� a ,� * NO. 8912 / * f, OF CAL RW �� N� NEL Y LINE EASEMENT FOR SIDEWALK AND o 101.31 LANDSCAPING PURPOSES $Q. N'L Y LINE EASEMENT y moi.. FOR SIDEWALK AND CLANDSCAPING PURPOSES IY'o���. N88 4454 "W N8844 $4 "W --� 16.20' 306.14' EASEMENT FOR SIDEWALK-----' AND LANDSCAPING PURPOSES " PER TRACT NO. 17017 .�J N jw, . Jul , 888 / -47 — -1,,Ij \ SSLY LINE 1RACT NO. 17017 (N88 44'54"W 420.39) (XXX) INDICATES RECORD DATA PER ANTON BOULEVARD TRACT NO. 17017, M.M. 888/47-49 H UITf - Z LADIS 1-K�tt-Zolwr� Ina Irvl1'� 2808 Mah Stve% Sults ADO, h -vi w� CA 9269 Phorm (l") 988-5M Fax (00) 985 -SM APPROVED BY g? -d -/,f SKETCH TO ACCOMPANY A LEGAL DESCRIP71ON EXHVT 'B' VACATION OF EASEMENT FOR SIDEWALK AND LAAVSCAPAW PURPOSES BRAW BY DWM CHECKED BY JJL DATE 8/6/2015 �oB Na R301409.02 R. \R30140902\MAPPING\DWG\£X\30140902XX01.DWG Attachment 2 5VV-1 l Lo �` •' • r4NTC)iV i�O�LE''�AND SITE PLAN Vw 1.-10 H I TT -Z LLARS DRAwBy DWM 680 ANION BOULEVARDHula-Zollers, Inc. IrvinsVACA TION OF EASEMENT DAItr JJL 2603 Mein Street, Suite 400, Irvine, CA 926U FOR SIDEWALK AND DA It 8/6/2015 Phone (949) -SM Fax ("9) r5820 LANDSCAPING PURPOSES roe No. R301409, 02 R. \R30140902\MAPPING\DWG\EX\30140902JEX020WG Attachment 3 RESOLUTION NO. PC -15-47 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF COSTA MESA FINDING THAT THE CITY OF COSTA MESA'S VACATION OF A LANDSCAPE EASEMENT WITHIN THE PROPERTY LOCATED AT 580 ANTON BOULEVARD IS IN CONFORMANCE WITH THE CITY OF COSTA MESA 2000 GENERAL PLAN, WILL SERVE THE PUBLIC INTEREST, AND IS A PUBLIC BENEFIT THE PLANNING COMMISSION OF THE CITY OF COSTA MESA HEREBY RESOLVES AS FOLLOWS: WHEREAS, the Costa Mesa City Council adopted the Ci+y of Costa Mesa 2000 General Plan on January 22, 2002; and, WHEREAS, the Government Code of the State of California, Section 65402, provides in part that a local agency shall not acquire or lease real property nor abandon or dispose of any real property, nor construct a public building or structure in any county or city, until the location, purpose, and extent of such activity has been reported upon as to conformity with the adopted General Plan applicable thereto; r yid, WHEREAS, a landscape easement on the property at 580 Anton Boulevard was originally dedicated to the City of Costa Mesa under Tract Map No. 17017; and WHEREAS, the City of Costa Mesa proposes to vacate a portion of the landscape easement, approximately 131 square feet in area, at the corner of Anton Boulevard and Avenue of the Arts, within the property limits of 580 Anton Boulevard, as shown in Exhibit B; and, WHEREAS, the landscape easement being vacated h,, s b -en found by the Engineering Division to not be necessary for present and future i ise, and as such, the vacation serves the public interest and is a public benefit as it elimirnt-s any maintenance costs and liabilities imposed on the City associated with the easement; and, WHEREAS, pursuant to the California Environmental O! iality Act (CEQA), the vacation is exempt from the provisions of the California Environmental Quality Act under section 15312 (Class 12), Surplus Government Property Sales, ecnuse the portion of the right-of-way to be vacated is not located on a parcel of land in nn area of statewide, regional, or area wide concern; and, WHEREAS, on August 10, 2015, the Costa Mesa Planning Commission reviewed the proposed vacated easement and findings; NOW, THEREFORE, BE IT RESOLVED that, based on the evidence in the record and the findings contained in Exhibit A, the Planning Commission does hereby find the proposed vacation of a portion of a landscape easement within the property located at 580 Anton Boulevard to be in conformance with the City of Costa Mesa 2000 General Plan, will serve the public interest, and is a public benefit. PASSED AND ADOPTED this 10th day of August ;015. KObert L. UicKs--` . ;Blair Costa Mesa Planning Commission STATE OF CALIFORNIA ) )ss COUNTY OF ORANGE ) I, Claire Flynn, Secretary to the Planning Commission of the City of Costa Mesa, do hereby certify that the foregoing Resolution was passed and adopted at a meeting of the City of Costa Mesa Planning Commission held on August 10, 2015, by the following votes: AYES: Dickson, Mathews, McCarthy, Sesler, Andranian NOES: None ABSENT: None ABSTAIN: None Claire L. Flynn, Secretary Costa Mesa Planning Commission Cl T Y COUNCIL A GENDA REPORT MEETING DATE: OCTOBER 6, 2015 ITEM NUMBER: CC -9 SUBJECT: FAIRVIEW PARK NORTH BLUFF TRAIL REALIGNMENT - CHANGE ORDER NO. 3 DATE: SEPTEMBER 24, 2015 FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION PRESENTATION ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR BY: FOR FURTHER INFORMATION CONTACT: FARIBA FAZELI, CITY ENGINEER, (714) 754-5335 RECOMMENDATION: Approve Contract Change Order No. 3 in the amount of $82,727.00 and authorize the Chief Executive Officer to execute Contract Change Order No. 3 (Attachment 1). BACKGROUND: The Fairview Park Master Plan was approved in March of 1998 and provides the framework for future park improvements which can be constructed in an orderly and consistent manner. On March 21, 2012, the City Council awarded a contract to Kabbara Engineering, 121 North Harwood Street, Orange, CA 92866-1626, in the amount of $160,387.00 for the design of master - planned improvements at the park, including the Fairview Park Bike Trail Improvement project. Two change orders have been approved to date to extend the contract time and to add electrical engineering services not included in the original scope of work. On August 27, 2015, the Parks and Recreation Commission reviewed the proposed realignment of the existing multipurpose trail that traverses the north bluff. The Commission concluded that the proposed realignment is consistent with the Fairview Park Master Plan. On September 15, 2015, the City Council also reviewed the proposed realignment and upheld the Parks and Recreation Commission action determining that the proposed realignment is consistent with the Fairview Park Master Plan. ANALYSIS: The existing paved trail that connects the upper mesa of Fairview Park to Lower Fairview Park, Talbert Nature Preserve, and the network of trails along the Santa Ana River and Greenville -Banning Channel was constructed in 1988. The downhill segment that traverses the north bluff is experiencing slope creep, a condition that due to compressible fill and steepened slopes, is allowing the existing bike trail to deform and is exhibiting tension cracks parallel to the slope (Attachment 2). In addition, the vertical alignment along the same segment exceeds the maximum grade for multipurpose trails. Kabbara and their sub -consultants have completed detailed geotechnical and topographic surveys and developed profiles and cross sections for the reconstruction of the slope and trail. Their analysis indicates that in order to properly re-engineer the slope and reconfigure the grade of the existing trail to be less than 5%, retaining walls need to be constructed which require extensive grading. This grading encroaches into a federally -listed archaeological site. The proposed new alignment (Attachment 3) follows a path that requires minimal grading, is located outside the core area of the archaeological site (CA -ORA -58) and provides an ADA -accessible connection to Lower Fairview Park trails and amenities. In addition, the proposed trail realignment is within the area that has been identified for restoration (Attachment 4) and for which the City has received a State grant. Therefore, it is also proposed to include the design and construction of landscape and temporary irrigation improvements to remove non-native plants and plant California native species. Kabbara has submitted the following change order proposal for additional work to be performed on the alternate bike trail alignment and for the restoration of habitat through the canyon and north slopes and includes: • Field survey for site specific design elevations • Update topographic base map • Preliminary alignment study, final precise grading plan, paving and local drainage plan including details and typical sections; • Preliminary and final storm drain design, including bioswale improvement plans, hydrology and hydraulics; • Landscape and irrigation plans for the restoration of the canyon and north bluff area; • Preliminary and final plans and specifications; • Preliminary and final opinion of probable construction costs; • Preparation of exhibits of the proposed improvements as needed to support environmental documentation. The proposed additional fee for these services is $82,727.00. Pursuant to Administrative Regulation No. 1.5, Contract Administration Policy, City Council approval is required for consultant services change orders that exceed 20% of the original contract amount. The total additional cost of $82,727.00 is 51.6% of the original contract. Therefore, approval of Change Order No. 3 (Attachment 1) by the City Council is being requested. If approved, the total for all change orders to date will increase the original contract amount to $243,114.00. The environmental phase for this project is still on-going and will be amended to reflect the new alignment. ALTERNATIVES CONSIDERED: The alternative to this Council action would be to not approve the proposed change order, and perform the engineering work with City staff. Due to the volume of work and the large number of projects currently being handled by the Engineering Division, a significant delay in implementing this project would be experienced if staff were to perform the engineering in-house. Delays are estimated to be from six to twelve months which will jeopardize the grant for this project. FISCAL REVIEW: The Public Services Department captured grant funding in the amount of $835,959 from the Bicycle Corridor Improvement Program and $200,000 from the State of California Habitat Conservation Fund Trails for this project. City Council recognized the grant in the amount of $835,959 and allocated $750,000 in matching funds for this project in Fiscal Year 2013-2014. Thus, sufficient funding is 0 currently available for this project to cover the proposed change order and no additional appropriations are needed at this time. LEGAL REVIEW: There is no legal review required for this item. CONCLUSION: The consultant has evaluated topographic surveys and geotechnical recommendations for the reconstruction of the existing multipurpose trail and the stabilization of the slope at the north end of the project, and concluded that retaining walls and extensive grading will be required. A realignment of the trail was approved as an alternative approach to reduce environmental impacts and this required additional services beyond the original contract scope of work. A change order will be needed to pursue an alternate bike trail alignment and habitat restoration; therefore, staff is recommending that the City Council approve Change Order No. 3 in the amount of $82,727.00. ERNESTO MUNOZ Public Services Director ATTACHMENTS: 1. Change Order No. 2. Pictures of Existing Conditions 3. Alternate Bike Trail Alignment FARIBA FAZELI City Engineer 4. Pr000sed Habitat Restoration Area DISTRIBUTION: Chief Executive Officer Assistant CEO City Attorney City Clerk Staff 3 ATTACHMENT 1 CITY OF COSTA MESA PUBLIC SERVICES DEPARTMENT CONTRACT CHANGE ORDER NO. 3 SUPPL NO. Project: FAIRVIEW PARK MULTIPURPOSE TRAIL SHEET 1 REV. OF 9 SHEET FEDERAL NO.(S) N/A CITY SPECIFICATION NO. PO NO. 0000008616 To Kabbara Engineering. Consultant You are hereby directed to make the herein described changes or do the following described work not included in the original scope of work approved with the original contract or previously approved change orders. NU i t: i nis cnange order is not ettective until approved in accordance with Administrative Reaulation No. 1.5 Description of work be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Change Reauested bv: Proiect Manaaer The last percentage shown is the net accumulated increase or decrease from the original quantity in the Fee Proposal EXTRA WORK AT AGREED PRICES: Furnish professional engineering and architectural services for the realignment of the multipurpose trail at Fairview Park as per emailed proposal dated August 10, 2015. The not -to -exceed fee for this work is $82,727.00. The not -to -exceed fee for this item shall constitute full compensation, including all markups, for these changes and no additional payment will be made. EXTEND CON Extend contract time to December 31, 2016. The terms and conditions of the original contract remain in effect. Amount % Original Contract Amount: ............... ... ................... . ... . ....... . _ ...... $160,387.00 Previously Approved Change Orders:.......- .................................... $6,980.00 4.35% Amount this Change Order: ............. ......... $82,727.00 51.58% Revised Contract Amount: .............................. . ........... . ............ $250,094.00 55.93% TOTAL COST: ❑ DECREASE ® INCREASE: $82,727.00 By reason of this order the time of completion will be adjusted as follows: December 31, 2016. Prepared by: Date: Submitted by: Approval Recommended: Approved: Date: Date: Date: We, the undersigned consultant, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above. Accepted, Date By Title Consultant it the consuitant aia not sign acceptance of tnis order, his attention is directed to the requirements of the specifications as to proceeding with the ordered work and filing a written protest within the time therein specified. SCOPE OF WORK This project consists of the preliminary design and final development of construction plans, specifications and estimates for the re -alignment of the Fairview Park Bike Trail, from its existing paved alignment to the "canyon" alignment located easterly of the existing trail alignment in Fairview Park, located at 2525 Placentia Avenue, in the City of Costa Mesa, County of Orange, State of California. This scope of work also includes construction documents for landscape planting and temporary irrigation improvements for the Fairview Park Habitat Coastal Sage Scrub Restoration Area, as requested by the City and as shown on the attached exhibit. Construction PS&E will be incorporated into a single bid package with the existing planned improvements at Canyon, Placentia and Pacific per the original contract scope of work. In an effort to expedite and maintain the City Schedule, we have developed a scope of work outlining the following required steps necessary to complete this project: A. Project Analysis and Review Organize and attend 5 additional progress meetings with City staff for design review and coordination purposes. Includes preparation of meeting minutes within 1 week of meeting. B. Design Survey 1. Perform field survey to supplement the aerial topographic survey, and to identify existing site specific topographic features, elevations, and improvements, including cross sections of the proposed trail drain alignment and canyon slope area (top and toe of slopes) elevations and trail join locations as required for design purposes. Includes field review of project to identify special conditions and conflicts. Locate and identify horizontal and vertical control used (Orange County benchmark). 2. Update the existing topographic base map for the project area at 20 scale, using computer aided drafting (AutoCAD 2014) and the results of the supplemental field topographic survey data. C. Construction Documents Prepare preliminary and final precise grading and paving plans for the proposed trail re- alignment, including paving, slope and local area drainage improvements, at a scale of 1 "=20'(H) per City request in plan view only. The plans shall include plan sheets, detail sheets with typical cross sections, construction notes, bid item numbers, and miscellaneous details, as required. Assumes SPPWC retaining wall standard plans will be used for any required walls, and no separate wall plans or structural design is included herewith. 2. Prepare preliminary storm drain improvement plans and profiles, including bioswale design, as required to mitigate drainage along the new trail alignment. Includes hydrology and hydraulic analysis and calculations, construction notes, bid items and miscellaneous details as required for construction. PAGE i OF 2 A R' K E3 rK, tL I H A l L R E A Landscape Design (by Kobata Associates Inc.- subconsultants): Kobata Associates, Inc. will provide the following Landscape Architectural Services for the Fairview Park Habitat Restoration Area Coastal Sage Scrub, per the attached City of Costa Mesa exhibit and bike trail re -alignment: a. Construction Drawings - Prepare Irrigation Plan, Planting Plan, Irrigation and Planting Details for subject project, including bioswale design (if required). 4. Prepare Preliminary Opinion of Probable Cost for the Project, using Microsoft Excel. 5, Submit 5 sets of prints of 70% Improvement Plans, Specifications & Cost Estimates, to City for review and comments. 6. Revise preliminary improvement plans and plot final improvement plans, including Title sheets, detail sheets, plan sheets. 7. Prepare Final Specifications and Final Opinions of Probable Construction Cost. 8. Submit 5 sets of prints of 100% Improvement Plans, Specifications & Cost Estimates, to City for review and comments. 9. Revise and Submit Final Improvement Plans, Specifications and Cost Estimate for the project, to the City, on 22"x34" Mylar and in digital format on flash drive using AutoCAD 2014, for final approval. Specifications and estimates shall be submitted in hard copy and on flash drive using Microsoft Word and Excel 2000. D. Exhibits for Environmental Documentation (Hourly Estimate) Prepare Exhibits of the proposed improvements upon City request, as required by the City's environmental consultant to support their documentation of the proposed project. E. Geotechnical Investigation (by SCS&T Inc: subconsultants) Southern California Soil & Testing, Inc., (SCST) will provide geotechnical engineering services for the alternate alignment of the planned multipurpose trail at Fairview Park in the City of Costa Mesa, California. We understand the alternate alignment will be situated in a ravine that has bottom levels comprised of undocumented fill. The City wishes to evaluate the undocumented fill for suitability as subgrade support for the planned trail. SCS&T will explore subsurface conditions by drilling 2 test borings with a hand auger to a depth of 5 feet or refusal, whichever is less. An SCST engineer or geologist will log the test borings and assess the relative density of the materials encountered. The results of the investigation will be summarized in a written addendum report complete with field data. OPTIONAL SERVICES: 1. Structural Design, Calculations & Details for Retaining Walls 2. Separate Retaining Wall Plans and Profiles PAGE 2 OF 2 CIVIL ENGINEERING • LAND SURVEYING August 10, 2015 City of Costa Mesa Public Services Engineering Division 77 Fair Drive, 4" Floor Costa Mesa, California 92628-1200 Attention: Mr. Baltazar Mejia, P.E., Senior Civil Engineer Subject: Fee Proposal to Provide Professional Engineering Services for the Re -alignment Design of Bike Trail Improvements and Coastal Sage Scrub Restoration at Fairview Park Attached herewith per your request is our fee proposal per the attached Man -Hour Fee Schedule for Professional Engineering Services for the re -alignment design of the subject bike trail improvement project in Fairview Park, in the City of Costa Mesa. Our total lump sum fee proposal, including subconsultant fees, is as follows: Description Total Fee RE -ALIGNMENT DESIGN OF FAIRVIEW PARK BIKE TRAIL IMPROVEMENTS Kabbara Engineering $ 61,825.00 Kobata Associates Inc. (Landscape Architecture subconsultants)* $ 18,792.00 Southern California Soil & Testing Inc. (Geotechnical subconsultants)* $ 2,110.00 Total Lump Sum Fee Proposal $ 82,727.00 *includes Discounted 8% administrative charge on subconsultant fees Please note that payment of any required permit or application fees, or utility/ agency fees for research or materials, is not included herewith and will be considered to be paid by the City of Costa Mesa. Thank you for this opportunity. We look forward to completing this project with you. If you have any questions please contact me at (714) 744-9400, extension 22, or email at leaf-iLkabbara.net. Sincerely, KABBARA ENGINEERING Leah Kabbara, PE PRINCIPAL ENGINEER 121 NORTH HARWOOD STREET, ORANGE CALIFORNIA 522866-1 526 TEL (71 4) 744-9400 FAX (7'1 4) 744-9771 WWW. K-A6BA RA. 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LU d 0 c L6 6 ti cn o U O In (7 0 N O r 00 N 0 N N 0) (6 a_ cD Z w w Z_ 0 Z w 00 00 i ATTACHMENT 3 p J Ff- Z Q N Li LU o w o a r 0- N _j F - Y L] p w CL CO O f— lu C1 's O tr LL LL s Y «{. {}, � �•._ a, ,df r � � �, I' -4=—� r^+ -� SII. u� ll�� a i Q Q W +-' Q W J «{. {}, � �•._ a, ,df r � � �, I' -4=—� r^+ -� SII. u� ll�� ADDITIONAL DOCUMENTS - CC -9 MEDIA, JESSICA Subject: FW: Question on tonight's Consent Item #9 - Fairview Park North Bluff Trail Realignment - Change Order No. 3 From: MUNOZ, ERNESTO Sent: Tuesday, October 06, 2015 10:32 AM To: GENIS, SANDRA <SANDRA.GENIS@costamesaca.gov> Cc: FOLEY, KATRINA<KATRINA.FOLEY@costamesaca.Rov>; MENSINGER, STEPHEN <STEPHEN.MENSINGER@costamesaca.gov>; MONAHAN, GARY <GARY.MONAHAN@costamesaca.gov>; RIGHEIMER, JIM <JIM.RIGHEI MER@costa mesaca.gov>; RODELIUS, SHARON <SHARON.RODELIUS@costamesaca.gov>; HATCH, THOMAS <THOMAS.HATCH @costamesaca,gov>; SHELTON, KELLY<KELLY.SHELTON@costamesaca.gov>; Gary Monahan <garymonahan@att.net> Subject: Question on tonight's Consent Item #9 - Fairview Park North Bluff Trail Realignment - Change Order No, 3 Council Member Genis, You requested clarification regarding wording on Consent Item No. 9 in relation to mention of electrical engineering services and restoration work in the report. Electrical Engineering Services The proposed Contract Change Order No. 3 you are considering tonight does not include electrical services in its scope. Electrical engineering services are already a part of the design services that Kabbara Engineering is providing. Restoration Work Habitat restoration was included in the scope of work for Contract Change Order No. 3 to more efficiently manage design and construction efforts. By combining the habitat restoration (which is partially funded by an HCF grant) with this change order, we will be able to complete both projects (the trail and the restoration) at the same time. Please let us know if additional clarification is needed on this item. Ernesto Munoz, P. E. Public Services Director City of Costa Mesa 714-754-5343 ernesto. munoz@.ccstamesaca.gov Cl T Y COUNCIL A GENDA REPORT MEETING DATE: OCTOBER 6, 2015 ITEM NUMBER: CC -1 O SUBJECT: AWARD THE PURCHASE OF ONE NEW 2015 CATERPILLAR 420F BACKHOE LOADER DATE: SEPTEMBER 24, 2015 FROM: PUBLIC SERVICES DEPARTMENT / MAINTENANCE SERVICES DIVISION PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR FOR FURTHER INFORMATION CONTACT: BRUCE LINDEMANN, MAINTENANCE SUPERINTENDENT (714) 327-7470 RECOMMENDATION Approve and authorize the Chief Executive Officer to execute an agreement for the purchase of one (1) new 2015 Caterpillar Backhoe Loader, model 420-F2, with an extended warranty and two (2) Caterpillar pin -lock buckets, through the National Joint Powers Alliance (NJPA) #032515 -CAT with Quinn CAT Company, 25961 Wright Street, Foothill Ranch, CA 92610 in the amount of $127,734.63. BACKGROUND Included in the City's adopted FY 2015-16 Operations and Capital Improvement Budget, this purchase will replace two (2) existing backhoe -loaders with one new piece of equipment. This will reduce the number of backhoe -loaders in the City fleet to more cost effectively meet the operational needs of the Maintenance Services Division. This purchase provides for a backhoe loader and two (2) buckets for the Street Maintenance and Traffic Sections of the Maintenance Services Division. This vehicle will replace two (2) backhoe -loaders that have exceeded their useful life: Unit #194 a 1986, Massy Ferguson 50 HX Backhoe which has extensive rust, body damage, worn hand controls, and continuous hydraulic leaks that cause power loss and a poorly running engine; Unit #361 a 1985, John Deere 510 backhoe that has a contaminated hydraulic system, worn engine with leaking seals and weakened pivot points. Fik10 F yW,ki LS Purchasing this piece of equipment using the National Joint Powers Alliance (NJPA), Cooperative Contract #032515 -CAT, meets all requirements set forth in the City of Costa Mesa's purchasing policy manual and all requirements set forth by the State of California in regards to regional cooperative agreements. NJPA members receive a 21% discount off manufacturers suggested fleet pricing. The Quinn CAT Company took an additional 3% off the suggested price, using their dealer discretionary discount to arrive at the best possible price for the City. 1 ALTERNATIVES CONSIDERED The alternative to purchasing a new backhoe would be to retain the John Deere 510 and have it completely refurbished and eliminate the Massy -Ferguson backhoe, which is well beyond its useful life and would be cost prohibitive to renovate. However, this alternative would be costly and does not address items such as the lack of available parts for future repairs or the City's goal of meeting California Air Resources Board (GARB) requirements for meeting pollution reduction requirements for Tier Four heavy equipment. Staff does not recommend this option. FISCAL REVIEW The Public Services Department FY 2015-16 budget provides $135,000 for the replacement of this vehicle. The cost of the new Caterpillar 420-F2 Backhoe -loader with two (2) buckets and extended warranty is $127,734.63, resulting in a savings of $7,265.37 from the budgeted amount. LEGAL REVIEW There is no legal review required on this item. CONCLUSION Purchasing this budgeted piece of equipment using the National Joint Powers Alliance cooperative contract meets all requirements set forth in the City of Costa Mesa's purchasing policy manual and all requirements set forth by the State of California and secures the most competitive pricing available for the City. Therefore, staff recommends that the City Council approve and authorize the Chief Executive Officer to execute an agreement for the purchase of one (1) new 2015 Caterpillar Backhoe Loader, model 420-F2, with an extended warranty and two (2) Caterpillar pin -lock buckets, through the National Joint Powers Alliance (NJPA) #032515 -CAT with Quinn CAT Company, 25961 Wright Street, Foothill Ranch, CA 92610 in the amount of $127,734.63. ERNESTO MUNOZ Public Services Director ATTACHMENTS: 1 BRUCE HARTLEY Maintenance Services Manager Cost Quotation — Quinn CAT Company 2 QUINN City of Costa Mesa NJPA Pricing Quote 7/22/15 2015 Caterpillar 4201`2 Backhoe Loader Equip. # NS0005006 Serial # HWC00354 NJPA Contract 032515 Base Model Part # List Price 420F2 BHL ST, TIER 4, HRC 450-8448 $85,780.00 Options STICK, EXTENDABLE, 14FT 450-8730 $4,710.00 PT, 4WD, STD SHIFT 450-8606 $9,370.00 ENGINE, 74.5KW,C4.4 ACERT, T4F 450-8757 $6,900.00 HYDRAULICS, MP, 6FCN/8BNK, ST 450-8530 $2,550.00 SEAT BELT, 3" SUSPENSION 206-1748 $106.00 TIRES, 340 80R18/500 701324, FS 380-8960 $2,485.00 COUNTERWEIGHT, 1015 LBS 337-9696 $1,725.00 STABILIZER PADS, FLIP -OVER 9R-6007 $327.00 BUCKET -MP, 1.4 CYD w FLIP OVER FORKS 337-7747 $10,543.00 CUTTING EDGE, TWO PIECE,WIDE 9R-5320 $329.00 INSTRUCTIONS, ANSI 430-9944 SERIALIZED TECHNICAL MEDIA KIT 421-8926 RIDE CONTROL 398-2681 $1,455.00 LINES, COMBINED AUX, E -STICK 398-2853 $3,415.00 PLATE GROUP - BOOM WEAR 423-7607 $211.00 LINES,HYD COUPLER 14FT E -STICK 450-8578 $2,324.00 PINS, SPARE 318-9902 $175.00 PACK, DOMESTIC TRUCK OP -0210 LANE 3 ORDER OP -9003 CAB, DELUXE 450-8683 $8,200.00 SEAT, DELUXE FABRIC 433-4806 $900.00 QUINN RADIO and CD PLAYER, BLUETOOTH FAN, DELUXE CAB AIR CONDITIONER, T4 RUST PREVENTATIVE APPLICATOR SHIPPING/STORAGE PROTECTION COUPLER, PIN LOCK STABILIZER GUARDS Sub Total *NJPA Member Discount 21% "Dealer Discretionary Discount 3% Machine / Option Price Customer Invoice Machine / Option Price **Freight (Zone 9) ***Add Option Prep Sale Price (420F2) 12" HD Cat Pin Lock Bucket 18" HD Cat Pin Lock Bucket 247-1947 247-1950 387-6598 387-6682 450-8715 462-1033 461-6839 222-7379 QUINN Customer Sale Price Sales Tax (8.00%) Orange County Total Sale Price Extended Warranty (Not subject to sales tax) (36 Months/ 5000 Hours Extended Premier (Total Machine) Warranty) Grand Total Sale Price Terms: Net 30 Days with written PO- In Stock Jeff Liebl Governmental Machine Sales Representative (714) 713-5110 0liebl(c)guinncompany.com $695.00 $225.00 $2,330.00 $105.00 $1,631.00 $2,500.00 $147,360.00 -($ 30,945.60) -($ 4,420.80) $111,993.60 $111,993.60 $ 887.80 $ 0 $112,881.40 $ 1,201.00 $ 1,533.00 $115,615.40 $9,249.23 $124,864.63 $ 2,870.00 $127,734.63 Cl T Y COUNCIL A GENDA REPORT MEETING DATE: OCTOBER 6, 2015 ITEM NUMBER: CC -1 1 SUBJECT: AWARD THE PURCHASE OF ONE NEW 2016 FORD F450, `ROADLINE' STENCIL PAINT TRUCK DATE: SEPTEMBER 24, 2015 FROM: PUBLIC SERVICES DEPARTMENT / MAINTENANCE SERVICES DIVISION PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR FOR FURTHER INFORMATION CONTACT: BRUCE LINDEMANN, MAINTENANCE SUPERINTENDENT (714) 327-7470 RECOMMENDATION Approve and authorize the Chief Executive Officer to execute an agreement for the purchase of a 2016 Ford F450, 2 -wheel drive supercab truck with a `Roadline TPMT' stencil/paint truck bed through the National Joint Powers Alliance (NJPA) #102811 -NAF with National Auto Fleet Group, 490 Auto Center Drive, Watsonville, California 95076 in the amount of $114,759.27. BACKGROUND Included in the City's adopted FY 2015-16 Operations and Capital Improvement Budget, this purchase will replace the existing paint/stencil truck, Unit #317, a 1992 Ford F350 flatbed truck used by the Traffic Operations Section for the painting of roadway markings, crosswalks, and curbs. ANALYSIS Purchasing this vehicle through the National Auto Fleet Group Contract #102811 -NAF in conjunction with the National Joint Powers Alliance (NJPA) meets all requirements set forth in the City of Costa Mesa's purchasing policy manual and all requirements set forth by the State of California in regards to regional cooperative purchasing agreements. The NJPA established pre -approved vendors following a nation-wide competitive bid process. This assures that the City receives the lowest available pricing and meets the competitive bid process requirements, and has been utilized successfully for several previous vehicle purchases. ALTERNATIVES CONSIDERED The replacement of the paint/stencil truck could be denied. However, due to the age and poor condition of the existing paint/stencil truck, rebuilding or refurbishing this vehicle is not a cost effective option. Not having an operational paint/stencil truck will result in a potential increase in the City's liability and a significant decline in the level of service in the painting of essential roadway markings, such as crosswalks, stop 1 messages, bike lane legends, residential red curb and other similar markings. Staff does not recommend this option. FISCAL REVIEW The FY 2015-16 Public Services Department budget provided $120,000 for the replacement of this vehicle. The cost of the new vehicle is $114,759.27. LEGAL REVIEW There is no legal review required on this item. CONCLUSION Staff recommends that the City Council approve and authorize the Chief Executive Officer to execute an agreement for the purchase of a 2016 Ford F450, 2 -wheel drive supercab truck with a `Roadline TPMT' stencil/paint truck bed through the National Joint Powers Alliance (NJ PA) #102811 -NAF with National Auto Fleet Group, 490 Auto Center Drive, Watsonville, California 95076 in the amount of $114,759.27. ERNESTO MUNOZ Public Services Director ATTACHMENT: 1 BRUCE HARTLEY Maintenance Services Manager Cost Quotation — National Auto Fleet Group, Inc. FA 00M* Wati )l na 1 AfkutC 0 Fleoet Clwcvup x 1W%%Mb0= -00 4MftWW"M441& art W=*2WMnW11SM Quote Date: 8/20/15 CITY OF COSTA MESA GANT CORUM 77 FAIR DRIVE COSTA MESA, CA. 92628 ATTACHMENT 1 National Auto Fleet Group is pleased to submit the following quotation for your consideration: Qty Line Item Option # Description Unit Price Extended X4G 2016 FORD F450 SUPERCAB CHASSIS 4X2 $ 34,248.86 $ 34,248.86 PER ATTACHED SPECIFICATIONS STENCIL ROADLINE STENCIL TRUCK $ 72,000.00 PER ATTACHED SPECIFICATIONS $ - $ - Subtotal $ 106,248.86 Sales Tax 8 % $ - $ 8,499.91 Tire Fee $ 1.75 $ 10.50 DMV Fees (opprox) $ - Delivery Fee $ - TOTAL PURCHASE ORDER AMOUNT $ 114,759.27 Notes: *Please refer to attached specifications. Terms: Net 30 Delivery: 180-210 Days A.R Quoted by: MIKE LADNER FLEET MANAGER (626) 457-5590 1247 W. Main St., Alhambra, CA. 91801 This price is available under the National Auto Fleet Group Contract # 102811- NAF Please reference this number on all orders. CITY COUNCIL AGENDA REPORT MEETING DATE: OCTOBER 6, 2015 ITEM NUMBER: CC -12 SUBJECT: DONATION OF PARATRANSIT VEHICLE FROM THE ORANGE COUNTY TRANSPORTATION AUTHORITY SENIOR MOBILITY PROGRAM DATE: SEPTEMBER 24, 2015 FROM: PUBLIC SERVICES DEPARTMENT / MAINTENANCE SERVICES DIVISION PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR FOR FURTHER INFORMATION CONTACT: BRUCE LINDEMANN, MAINTENANCE SUPERINTENDENT (714) 327-7470 RECOMMENDATION Accept the donation of a 2007 Ford EI Dorado, Paratransit Vehicle from the Orange County Transportation Authority (OCTA) Senior Mobility Program. BACKGROUND The City entered into Cooperative Agreement C-1-2471 (Agreement) with OCTA on June 27, 2011, for a Senior Mobility Program to provide local transportation services to senior citizens in the City of Costa Mesa. The Senior Mobility Program provides the City with transit operating funds (Measure M sales tax revenue) which the City utilizes to pay for contract driver services. The transit funds are allocated to local agencies based on the percentage of the senior population age 60 years and older. The Agreement allows the City to request vehicle donations from OCTA every 3 years. The donated vehicles are refurbished, 18 -passenger, lift -equipped, paratransit vehicles that have been in operation for 5 years and/or have accumulated 150,000 miles. As part of the Senior Mobility Program, the City provides approximately 800 one- way passenger trips per month to the senior population. The City currently has two donated senior transportation buses that are used to provide transportation for seniors to go to and from the Costa Mesa Senior Center, shopping, or other necessary trips. One bus operates Monday through Friday and the second bus is maintained as a back-up vehicle. ANALYSIS The older of the two senior transportation buses currently in use by the City, is a 2001 model year. The mileage is approximately 290,515; the engine runs rough and burns oil. The handicap wheelchair lift is worn and slow to respond. Several of the windows leak, which has caused the interior walls to rust. It is in need of replacement. 1 City staff requested a donated vehicle from OCTA to replace the 2001 bus and was offered the subject 2007 Ford EI Dorado Paratransit Vehicle (see attached photo). T h e City's Fleet Services staff have inspected the bus offered for donation and found it to be in good working order. The bus comes equipped with an automated wheel -chair lift, new paint and new tires. The donated buses are also given a thorough safety inspection by OCTA before they are donated to the participating local agencies. Parks and Community Services staff will be working with local vendors to develop and install a vehicle `wrap' which will increase the visibility of the senior transportation service. In addition it will add an element of mobile public art in our community. ALTERNATIVES CONSIDERED Council could choose to not accept the donated bus, in which case the City would operate with the existing two buses, with the back-up bus being in poor condition. Staff would need to schedule and budget for repairs to the engine, wheel chair lift and replacement of damaged windows of the back-up bus to provide an appropriate level of service to seniors. FISCAL REVIEW The donated bus is provided to the City at no cost other than Department of Motor Vehicle title transfer fees. Scheduled preventive maintenance for the donated vehicle is provided by City Fleet Services staff and meets the City's required 20 percent match for the transit operating funds. The annual operating expenses (maintenance & fuel) for the donated bus would be approximately $7,500 and is included in the Parks and Community Services 2015-16 operating budget. LEGAL REVIEW No Legal review required. CONCLUSION In order to continue to provide uninterrupted senior transportation services, and to avoid costly repairs on a vehicle with limited remaining life, staff recommends the City Council accept the donated vehicle. ERNESTO MUNOZ Public Services Director TRAVIS KARLEN Recreation Manager BRUCE HARTLEY Maintenance Services Manager Attachments: 1. Donation Confirmation Letter from OCTA 2. Photoaraoh of Paratransit Vehicle E ATTACHMENT 1 OCTA BOARD OF DIRECTORS August 18, 2015 Jeffrey Laffoway Chairman r LoriDonchak Gant Corum Vice Chair The City of Costa Mesa Lisa A. Bartlett 77 Fair Drive Director P.O. Box 1200 Andrew Do Director Costa Mesa, CA 92626 Michael Hennessey Director Dear Mr. Corum: Steve Jones Director This is to confirm that your organization, City of Costa Mesa, received the Jim Katapodis following retired paratransit vehicle in August 2015 from the Orange County Director Transportation Authority (Authority): Gary A. Miller Director Year Make Model VIN Plate Al Murray 2006 Ford EI Dorado 1 FDXE45S76DB32672 1253268 Director Shawn Nelson Director This vehicle was transferred to the City of Costa Mesa at no cost or Miguel Auiido consideration as specified in Cooperative Agreement No. C-1-2471 between Director the Authority and the City of Costa Mesa for participation in the Authority's Tim Shaw Senior Mobility Program. Director Todd Spitzer Under the Article 31 of our cooperative agreement, the City of Costa Mesa Director must transfer vehicle title ar d registration within 14 days from taking Michelle Steel possession. The City must also provide documentation to OCTA confirming the Director transfer within 30 days. Tom Tait Director Should you require additional information regarding the vehicle, please feel free FDre tto to contact Joanne Jacobsen, Community Transportation Coordinator, at Gregory T. Winterbottom (714) 560-5660. Director i Ryan Chamberlain Since, ly, Fx-Officio Member W� CHIEF FXFCtJTIVF OFFICE Virginia Abadessa Darrell Johnson Chief Executive Officer Director, Contracts Administration and Materials Management Grange County Transportation Authority 550 South Main Street / P.O. Box 14184 / Orange / Califomia 92863-1584 / (714) 560 -OCTA (6282) r m nrin Moog al 0 -1 ( I ATTACHMENT2 Cl T Y COUNCIL A GENDA REPORT MEETING DATE: OCTOBER 6, 2015 ITEM NUMBER: CC -13 SUBJECT: HARBOR BOULEVARD AND ADAMS AVENUE INTERSECTION IMPROVEMENT PROJECT, CITY PROJECT NO. 13-09 DATE: SEPTEMBER 24, 2015 FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR FOR FURTHER INFORMATION CONTACT: RAJA SETHURAMAN, TRANSPORTATION SERVICES MANAGER, (714) 754-5032 RECOMMENDATION: 1. Accept the work performed by All American Asphalt and authorize the City Clerk to file the Notice of Completion. 2. Release the Labor and Material Bond seven (7) months after the filing date; release the Faithful Performance Bond one (1) year after the filing date; and release the retention monies 35 days after the Notice of Completion filing date. BACKGROUND: On November 5, 2013, a construction contract in the amount of $2,737,737.00 was awarded to All American Asphalt, P.O. Box 2229, Corona, CA 92878-4671 for the Harbor Boulevard and Adams Avenue Intersection Improvement Project. The work performed at this intersection included the following: • Addition of third eastbound left -turn lane • Addition of second southbound right -turn lane • Extension of the length of vehicle storage area for the northbound left -turn lanes • Addition of a northbound far -side bus turn -out • Consolidation of southbound bus turn -outs • Decorative crosswalks and sidewalks • Enhanced landscaping Before Improvements After Improvements 1 7 La A Before Improvements After Improvements ANALYSIS: The work required by the contract documents was completed on May 11, 2015 to the satisfaction of the City Engineer. The final contract cost amounted to $3,482,734.52. A report of the final costs is included herein as Attachment 1. 0 A summary of the costs is as follows: Original Contract Cost: $2,737,737.00 Change Order No. 1 $25,373.12 Change Order No. 2 $32,802.00 Change Order No. 3A $131,008.90 Change Order No. 313 $77,813.50 Change Order No. 4 $478,000.00 Change Order No. 5 $0.00 Final Contract Cost: $3,482,734.52 Change Order No. 1 revised the construction of a "knee wall" and the parking lot lighting for Connell Chevrolet, including minor hardscape adjustments; and deleted contractor work for street lighting which was completed by Southern California Edison (SCE). Change Order No. 2 added additional working days to the contract due to SCE rescheduling, and adding forty-two (42) queen palm tree installations on Harbor Boulevard. Change Order No. 3A revised various items including widening the center median areas for street lighting, demolition and removal of old street sections below medians, landscape restoration on adjacent private property, and additional decorative sidewalk installation beyond the original contract limits. Change Order No. 313 is for various bid item quantity increases for hardscape such as driveway approaches and curb and gutter due to actual field conditions. Change Order No. 4 incorporated an additional allocation of $478,000.00 to the project as approved by the City Council on July 1, 2014. The approved change order authorized the expenditure for enhanced landscaping and electrical improvements in the median and parkway areas of Harbor Boulevard, and payment for increased quantities for the removal of a street structural section and other bid items as dictated by field conditions. Change Order No. 5 was a no -cost change order that included credit for deletion of variable thickness asphalt concrete overlay and replacement with asphalt rubber hot mix, and payment for minor traffic signal items, additional traffic signage, and thicker structural sections for decorative crosswalks resulting in no net contract increase. The final contract price reflects a 27.21% increase to the original contract as a result of the aforementioned change orders and final quantity adjustments. As of this date, there are no Stop Notices filed against the monies due to All American Asphalt. ALTERNATIVES CONSIDERED: There are no alternatives to be considered for this item. FISCAL REVIEW: This project was fully funded with Measure M2 revenues, State -Local Partnership Program (SLPP) funds, and Traffic Impact Fee funds. LEGAL REVIEW: There is no legal review required on this item. 3 CONCLUSION: The Harbor Boulevard and Adams Avenue Intersection Improvement Project, City Project No. 13- 09, has been completed. It is recommended that the City Council authorize staff to file the Notice of Completion; release the remaining retention monies 35 days after the Notice of Completion filing date; and release the bonds accordingly. ERNESTO MUNOZ RAJA SETHURAMAN Public Services Director Transportation Services Manager Attachment: 1 - Cost Summary Distribution: Chief Executive Officer Assistant Chief Executive Officer City Attorney City Clerk Staff File M ATTACHMENT 1 a O O O o 0 0 0 C) O O O O O O O O O O o C) O O O C) O O O O O O O OW O O OO O O O OOO O O O O O O O N O O O O W V O N (f O V O O O (D W O O V O O O O m N N N N N i 1� uN V OOOC) O O O O O O N u M(D w - (D V O N r t` V C M N W O C N O O O W w a4 u M L6 c3i O V W (D V N W M (- r V O) V M V N (D Cl) V w co W V O M p a u O W r W V V V V N Co M (D co M (n M r r V co r r 69 ER En m EA w 04 H> 69 1 69 ER U> m EA f!> 6s Ef> 69 H) w 69 H> 64 64 Ef> m m N 64 69 69 0 00 00 0 0 0 O O O N O O O O O O O O O O O O O O O O O O O U? 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E m c 0 0 m COD l)) a s m 3 m Y c �No Q1 o O U O C t m N -:0, y m j E U a N CL N U) N N U U O a m U v W c a) m c Q 0° Q n m a a U m w w (D o a� m 0 r U a a m a� w e 2� E W c m m (D m a a c c a > > 'E a i > m E @ Q m N Q m m m m 0) ( ### v L a 'w X o y Z m a a 2 - c o m mo 0 E 2 a V o c E _ U > w aa))r U) ani 0 a) U o Q mo v a m m o a a 3 a `m o a a) LL m 0 p C ❑ w C = O m c� e rn r 0) rn m 0 0 0 0 0 0 o U 0 V O U U ❑ r E Y (� Y o = 0 m n O _ E a) a� m 0 0 0 2 y 0) U LL' _ c) C a) L N L m �o N C (—° 'C '0 2 U a) 0) 0) 0) 0). 0) 0) U m iq o v d U (� F a F > co S U) c c mcii 01 m m m m m m U a ~ -° = c c w� w- w ma min or Cl am pUUUUUU mW m> j m m �c 2 j c m 8 ar iii u Ti 2i > > o > 2 (6 (� w a) o w u, rn m m m m m m LL m O O E E w E C E C c C C C 3 C C C X O m C C O L O O O O O O 2' w w U w U U U U U U) U Z U U Q U m LL� U) F J U) J LL V U U U U U U N Q' m V (O N M V (n m t` aD O O N M V LL7 m t` 00I m O N 0 0 M 00 M 0 0 o t M Cl) Cl) Cl) M M M M V V V V V' V V V V V LO U U U U U U U U Cl T Y COUNCIL A GENDA REPORT MEETING DATE: OCTOBER 6, 2015 ITEM NUMBER: CC -14 SUBJECT: PROFESSIONAL AUDIO/VIDEO DESIGN SERVICES FOR CITY COUNCIL CHAMBERS, CONFERENCE ROOM 1A AND NEW COMMUNITY MEETING ROOM; AND AUDIO/VIDEO RELATED CONSTRUCTION MANAGEMENT SERVICES DATE: SEPTEMBER 28, 2015 FROM: CHIEF EXECUTIVE OFFICE PRESENTATION BY: DANE BORA, PUBLIC AFFAIRS MANAGER FOR FURTHER INFORMATION CONTACT: DANE BORA (714) 754-5098 RECOMMENDATION: It is recommended that the City Council: 1) Award a professional services agreement to Triton Technology (Attachment 1) in an amount not to exceed $136,125 for audio/video consulting services to a) update City's existing audio/video design and specifications for upgrades to City Council Chambers, Conference Room 1A and Costa Mesa TV broadcast systems, b) provide audio/video design services for a new community meeting room located in the former print shop of City Hall; and c) provide related audio/video construction management services; 2) Authorize the City CEO to execute the professional services agreement. BACKGROUND: On December 3, 2013, the City Council approved a $1.6 -million upgrade to the City's audio/visual and broadcasting equipment which included the City Council Chambers and the Costa Mesa TV broadcast systems. On June 17, 2014, the City Council approved the Fiscal Year 2014-15 budget that included $180,000 for upgrades to the audio/visual and broadcasting equipment in Conference Room 1 A. On April 21, 2015, the City Council approved designating $1,202,000 to convert City Hall's former print shop into a community meeting room with broadcasting capabilities, renovate the employee/community lounge and create an outdoor meeting space adjacent to the new community meeting room. In July of 2015, the City issued a Request for Proposal (RFP) to several consulting firms to update the city's existing audio/video design and specifications for upgrades to the City Council Chambers, Conference Room 1A and Costa Mesa TV broadcast systems; provide an integrated audio/video design for the new community meeting room; and provide related audio/video construction management services. ANALYSIS: Three (3) proposals were received. The proposals were reviewed for compliance with the City's RFP process, and consultants were evaluated based on project understanding, depth of experience, technical expertise, and associated factors. After careful review of the proposals, staff found that Triton Technologies was best qualified to perform the requested services. The proposal submitted by Triton Technologies represented a thorough understanding of the project, complies with the project specifications, and documents technical ability and experience with similar projects. It is projected that the design phase of this project will take 16 weeks to complete. Upon completion of the a/v design and related architectural design services, the entire project will go out to bid and the estimated time for audio/video installation is 16 — 24 months following award of the contract. FISCAL REVIEW: Funding has been previously approved for the Council Chambers, Conference Room 1A, broadcast systems and new Community Room project. The recommended action will result in an implementation cost not to exceed $136,125 and this amount will not increase the budget authorized by City Council for the entire project. LEGAL REVIEW: The City Attorney's office has prepared the attached professional services agreement and has approved the document relative to form. CONCLUSION After careful review of three (3) proposals submitted for audio/video design and management services, it is recommended that the City Council award the professional services agreement to Triton Technologies. THOMAS R. HATCH Chief Executive Officer DANE BORA Public Affairs Manager STEVE DUNIVENT Interim Director of Finance ATTACHMENTS 1. Professional Services Agreement F ATTACHMENT 1 CITY OF COSTA MESA PROFESSIONAL SERVICES AGREEMENT WITH TRITON TECHNOLOGY SOLUTIONS, INC. THIS AGREEMENT is made and entered into this 7th day of October, 2015 ("Effective Date"), by and between the CITY OF COSTA MESA, a municipal corporation ("City"), and TRITON TECHNOLOGY SOLUTIONS, INC., a California Corporation ("Consultant"). WITNESSETH: A. WHEREAS, City proposes to utilize the services of Consultant as an independent contractor to provide professional engineering services to upgrate the City's existing audio/video design and specifications in the City Council Chambers, Conference Room 1A, New Community Meeting Room and Broadcast Systems as more fully described herein; and B. WHEREAS, Consultant represents that it has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and C. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement. NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows: 11.0. SERVICES PROVIDED BY CONSULTANT 1.1. Scope of Services. Consultant shall provide the professional services described in the City's Request for Proposal ("RFP"), attached hereto as Exhibit "A," and Consultant's Response to City's RFP (the "Response") attached hereto as Exhibit "B," both incorporated herein by this reference. 1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. 1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work will be done by the City's Chief Executive Officer ("City CEO") or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to: (a) Meet with Consultant to review the quality of the work and resolve the matters of concern; (b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or (c) Terminate the Agreement as hereinafter set forth. 1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys' fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant's performance under this Agreement. 1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code. 1.6. Non -Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement. 1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant's sole cost and expense. 1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement. 2.0. COMPENSATION AND BILLING 2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit "C," attached hereto and made a part of this Agreement (the "Fee Schedule"). Consultant's total compensation shall not exceed One Hundred Thirty Six Thousand One Hundred and Twenty Five Dollars ($136,125.00). 2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant's Proposal unless the City or Triton Technology PSA 15 the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable. 2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices. 2.4. Records and Audits. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times for a period of three (3) years from the Effective Date. 3.0. TIME OF PERFORMANCE 3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. 3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. 4.0. TERM AND TERMINATION 4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of Thirty six (36) months, ending on October 7, 2018, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. 4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Consultant. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. 4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City's written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant. Triton Technology PSA 15 H 4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant. 5.0. INSURANCE 5.1. _Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated "A," Class X, or better in the most recent Best's Key Insurance Rating Guide, and approved by City: (a) Commercial general liability, including premises -operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit. (b) Business automobile liability for owned vehicles, hired, and non -owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence for bodily injury and property damage. (c) Workers' compensation insurance as required by the State of California. Consultant agrees to waive, and to obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City, its officers, agents, employees, and volunteers arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies. (d) Professional errors and omissions ("E&O") liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects' and engineers' coverage shall be endorsed to include contractual liability. If the policy is written as a "claims made" policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder. 5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions: (a) Additional insureds: "The City of Costa Mesa and its elected and appointed boards, officers, officials, agents, employees, and volunteers 4 Triton Technology PSA 15 are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant." (b) Notice: "Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City. (c) Other insurance: "The Consultant's insurance coverage shall be primary insurance as respects the City of Costa Mesa, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Costa Mesa shall be excess and not contributing with the insurance provided by this policy." (d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Costa Mesa, its officers, officials, agents, employees, and volunteers. (e) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention. 5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The certificates of insurance shall be attached hereto as Exhibit "D" and incorporated herein by this reference. 5.5. Non -limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property. 6.0. GENERAL PROVISIONS 6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement. 6.2. Representatives. The City CEO or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement. 5 Triton Technology PSA 15 H Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement. 6.3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement. Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City. 6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail. IF TO CONSULTANT: Triton Technology Solutions, Inc. 32234 Paseo Adelanto, Suite E-1 San Juan Capistrano, CA 92675 Tel: (949) 388-3919 Fax: (866) 275-9175 Attn: Kristen Tetherton IF TO CITY: City of Costa Mesa 77 Fair Drive Costa Mesa, CA 92626 Tel: (714) 754-5208 Fax: (714) 754-5028 Attn: Larry Dreiman 6.5. Drug-free Workplace Policy. Consultant shall provide a drug-free workplace by complying with all provisions set forth in City's Council Policy 100-5, attached hereto as Exhibit "E" and incorporated herein by reference. Consultant's failure to conform to the requirements set forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall be cause for immediate termination of this Agreement by City. 6.6. Attorneys' Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof. 6.7. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California. 6.8. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Triton Technology PSA 15 Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed_ by Consultant hereunder for the term of this Agreement. 6.9. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Consultant's sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and employees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable. Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City's specifications or Consultant's Proposal, which shall be of no force and effect. 6.10. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this paragraph. 6.11. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. 7 Triton Technology PSA 16 Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits. 6.12. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require. 6.13. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant. Consultant shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City. 6.14. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 6250 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court. 6.15. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute. 6.16. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this Triton Technology PSA 15 Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. 6.17. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect. 6.18. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced. 6.19. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein. 6.20. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement. 6.21. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 6.22. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 6.23. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement. 6.24. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver. 6.25. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this 9 Triton Technology PSA 15 Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations. 6.26. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement. 6.27. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written. CITY OF COSTA MESA, A municipal corporation Mayor of Costa Mesa CONSULTANT Signature Name and Title Social Security or Taxpayer ID Number ATTEST: City Clerk and ex -officio Clerk of the City of Costa Mesa APPROVED AS TO FORM: Date: Date: 10 Triton Technology PSA 15 Date: City Attorney APPROVED AS TO INSURANCE: Date: Risk Management APPROVED AS TO CONTENT: Date: Project Manager DEPARTMENT HEAD APPROVAL Date: Ernesto Munoz, Public Services Director 11 Triton Technology PSA 15 EXHIBIT A REQUEST FOR PROPOSALS 12 Triton Technology PSA 15 July 29, 2015 CITY OF COSTA MESA P.O. BOX 1200 • 77 FAIR DRIVE • CALIFORNIA 92628-1200 FROM THE DEPARTMENT OF PUBLIC SERVICES/ENGINEERING DIVISION SUBJECT: REQUEST FOR PROPOSALS (RFP's) TO UPDATE THE CITY'S EXISTING AUDIONIDEO DESIGN AND SPECIFICATIONS FOR UPGRADES TO THE CITY COUNCIL CHAMBERS, CONFERENCE ROOM 1A, NEW COMMUNITY MEETING ROOM AND COSTA MESA TV BROADCAST SYSTEMS. Dear Consultant: The City of Costa Mesa is requesting a proposal from your firm to provide professional services for the upgrading of the City's existing AudioNisual systems. The schedule is as follows: ENGINEERING SCHEDULE,,,_, DATE 1. Proposal Received by the City 8/7/15 2. Award of Professional Services Agreement 9/15/15 3. Project Kick-off Meeting 9/18/15 4. Submit Complete Plans, Specifications 10/16/15 Enclosed is a Request for Proposals to provide professional services for the subject project. The proposal requirements and the necessary professional services required by the City are stated within the RFPs. The consultant shall provide all services as requested in the RFP's and stated In the submitted proposal. CITY OF COSTA MESA CONTACT PERSON The City of Costa Mesa contact person for this project is Dane Bora, at (714) 754-5098. PROPOSAL SUBMITTAL REQUIREMENTS Please submit three (3) copies of the proposal and two (2) copies of the fee proposal no later than 3:00 p.m., on Friday, August 7, 2015. All proposals shall be delivered or mailed to: Larry Dreiman, P. E. City of Costa Mesa Public Services/Engineering 77 Fair Drive, 4'^ Floor Costa Mesa, CA 92628 Mailing Address: P.O. Box 1200, Costa Mesa, CA 92628-4193 erelFy Fa be azeli, P. E. City Engineer PHONE: (714) 754-5343 FAX: (714 754-5028 TDD: (714) 754-5244 w .Ci.costa-mesa.ca.us REQUEST FOR PROPOSALS TO UPDATE THE CITY'S EXISTING AUDIONIDEO DESIGN AND SPECIFICATIONS FOR UPGRADES TO THE CITY COUNCIL CHAMBERS, CONFERENCE ROOM 1A, NEW COMMUNITY MEETING ROOM AND COSTA MESA TV BROADCAST SYSTEMS 1. INTRODUCTION The City of Costa Mesa, California (City) is soliciting Request for Proposals (RFP's) for selection of an Engineering firm to update the City's existing audio/video design and specifications for upgrades to the City Council Chambers, conference room 1A, new community meeting room, and Costa Mesa TV broadcast systems. The parent project will consist of the remodel of the City's Council Chambers, audio/visual control room, conference room 1A, conversion of the former print shop into a community meeting room and remodel of the employee/community lounge. The architectural firm of Dougherty and Dougherty has prepared a set of construction documents that covers the majority of the remodeling project. The original plans for the AN system upgrade project have been prepared by Triton Technology. However, the existing A/V design and specifications for upgrades to the current A/V and broadcast systems are more than 18 months old and need to be updated (by A/V consultant) to accommodate discontinued equipment, model changes, and improved specifications. In addition, the existing plans will be reviewed to ensure there is appropriate expansion capability considering the changes to Conference Room 1A and the addition of the new Community Room. The current plans include upgrades to the Council Chambers, Conference Room 1A and Costa Mesa TV master control. A new community meeting room was recently approved, resulting in needed modifications & capability changes to the current A/V design for Conference Room 1A. These capabilities will be moved into the Community Room. The City wishes to hire an A/V specializing firm to update and complete the audio/visual design documents and provide support during construction. With a separate contract, the City will be hiring an architectural firm to finalize the construction documents, provide the needed professional services (i.e. Architectural, Electrical, Structural, Mechanical, etc., calculations and documents) to incorporate the A/V modifications into the construction documents, obtain City permits. The City's goal is to have a proposal for the professional services needed to complete this audio/visual design update and to work with the Architect to fully and seamlessly incorporate the updated audio/visual design into the parent project. If you feel that any items should be added to the scope of work to accomplish this goal please include a separate description and cost item in your proposal. 2. CONTENT OF PROPOSAL To maintain uniformity, your proposal must be limited to a maximum of 15 pages (excluding front and back covers, section dividers, resumes, and photographs) and include the following: Statement of project understanding containing any suggestions to expedite the project or additional concerns that the City should be made aware of, and a project approach containing any scope of work tasks you feel are necessary for the successful completion of the project. A project team organization chart identifying those who will perform work, and a brief resume of 2 each team member, including similar type projects in which they have been directly involved. Identify the Project Manager and the Project Engineer proposed for this project. The Project Manager will be the primary contact person to represent your firm and to conduct the presentation, if invited for an interview. Sub -consultants, if any, shall be identified in the proposal with the same requirements as for the main consultant. A list of similar projects that your firm has completed within the last five years. Information of the completed projects should include project name and description, agency or client name along with the person to contact and telephone number, year completed, engineering fee, and project construction cost. A proposed schedule indicating stages of work, time frames, and ability to perform the required services in a timely manner. A fee proposal provided in a separate sealed envelope. 3. CONSULTANT SELECTION COMMITTEE The Public Services Department of the City of Costa Mesa has established a Consultant Selection Committee consisting of at least four (4) members from this department who have acted in the capacity of Project Manager or Project Engineer for the City on previous similar projects. The evaluation of each proposal will be based on the technical information and qualifications presented in the proposal, reference checks, and other information, which will be gathered independently. 4. FEE PROPOSAL A. Two separate fee schedules for the project shall be submitted in a separate sealed envelope plainly labeled "Fee Proposal" with your company's name and the project title. B. A cover letter stating the not -to -exceed total lump sum fee. C. The fee schedule shall depict individual project tasks, man-hours, and basic hourly rates for specific personnel to be used. Personnel hourly rates will reflect all costs for office overhead, including direct and indirect costs. The fee proposal shall reflect all anticipated fee increases during the contract duration. D. Payment shall not be processed for any submitted invoices if the consultant is behind the design schedule for any of the outlined tasks. 5. ESTABLISHMENT OF FEES The fee proposal will not be opened until the Consultant Selection Committee has evaluated the consultants' submitted proposals. In conformance with the Mini -Brooks Act, the City will select the Consultant based on qualifications, and then negotiate a contract price based on available funding and a further breakdown of the "not -to -exceed" fee submitted in the fee proposal. 6. PROFESSIONAL SERVICES AGREEMENT City of Costa Mesa has a sample of the Professional Services Agreement, which is available at the City for your review. The RFP's and the consultant's proposal will be attached to and become part of the executed agreement as exhibits. The City will not permit reduction in the City's "Scope of Consultant Services" without written approval. 7. INSURANCE REQUIREMENTS General Liability: $1,000,000 Automobile Liability: $1,000,000 Workers Compensation and Employers' Liability: $1,000,000 Professional Liability: $1,000,000 Additional and primary Insurance endorsements shall include the City of Costa Mesa. 8. SCOPE OF CONSULTANT SERVICES A: Update City's existing audio/video design and specifications for upgrades to City Council Chambers, community meeting room, Conference Room 1A and Costa Mesa TV broadcast systems. The City's existing design and specifications for upgrades to the current audio/video and broadcast systems are more than 18 months old and need to be updated to accommodate discontinued equipment, model changes, and improved specifications, The plans will be reviewed to ensure there is appropriate expansion capability considering the changes to Conference Room 1A and the addition of the new Community Room. The current plans include upgrades to the Council Chambers, Conference Room 1A and Costa Mesa TV master control. A new community meeting room has been approved, resulting in needed modifications & capability reductions to the current a/v design for Conference Room 1A. These capabilities will be moved into the Community Room. The design consultant will update the existing a/v design and specifications including modifications to the previously written bid specifications. They will create a new bid - ready plan and incorporate that plan with the A/V design for new community meeting room detailed in following section. B: Provide audio/video design services for a new community meeting room located at Costa Mesa City Hall and integrate the audio/video design with the existing plans for audio/video upgrades in the Council Chambers and broadcast systems. The idea of converting the City's former Print Shop was conceived after the original a/v upgrades were designed and specified for the Council Chambers, Conference Room 1A and Costa Mesa TV. The design consultant will provide a/v design specifications for the new community meeting room and ensure that the design integrates with a/v design for City Council Chambers, Conference Room 1A and Costa Mesa TV Broadcast systems into one completely unified a/v plan and specifications. This room will have audio, presentation, broadcast, and IT elements to it and the coordination of all of these systems with existing and previously designed infrastructure �is the responsibility of the Consultant. It may include projection and direct view display technology. 4 The design consultant will need to provide the following services and/or deliverables: • Conceptual Design o Conceptual Block and flow diagrams o Rough Order of Magnitude (ROM) o Estimate of proposed equipment o Space layout drawings and preliminary functional description of the system o Equipment evaluation and demonstrations • Detail Design o Conduct Meetings o Research Benchmark Equipment o Develop System Design using same standards and blocks as in original Council Chambers, Conference Room 1A and Costa Mesa TV Broadcast design • Single Line Drawings • Console and Rack Elevations • Final Space Planning. Floor plans and elevations with electrical, conduit, and equipment locations and placements • HVAC and Electrical requirements o Establish the Infrastructure o Coordinate with architect and other trades during the design o Critical Design Review of Technical Systems o Written bid specifications in similar format as created for the other spaces. • All design documentation to be provided to the City in the original formats, i.e. AutoCad, Excel, etc. All documentation to be also provided in a pdf format. C: Construction Management Services Assist with bid process, including job walk and bid evaluation. Provide System Installation Supervision & Oversight. Consultant will oversee the installation of the system and ensure the install contractor is meeting the design specification. Consultant will attend all meetings related to the construction and during the construction of the Council Chambers, Conference Room 1A, Production Control, and the Community Room. Consultant will also be available to answer any questions related to the design and/or or any changes that need to be made due to field conditions or access restrictions. Consultant's engineer will be onsite for two days per week for an estimated 6 week install period, plus additional five days onsite prior installation for meetings with General Contractor, AN Contractor, Architect, City Staff, etc.) System Testing & Commissioning. Consultant will verify all cable meets the bid specification and design parameters. The Consultant will also verify the cabling and its support is properly installed (some of this work may be provided during install phase). Any deficiencies will be provided to City and AN contractor in a work order form. Consultant will schedule and coordinate all vendor commissioning with AN Contractor and will ensure prerequisites are met prior to vendor coming onsite where applicable (includes voting, control, production switcher & broadcast sub -systems, and lighting systems). 5 System training: Consultant will schedule and coordinate all vendor training and will ensure prerequisites are met prior to vendor coming onsite where applicable. Consultant will be onsite for all product training and commissioning with vendors and will perform 3-4 days of overall system training. The first section of training will be for users of the presentation systems in the Council Chamber, Conference Room, and the Community Room. These training sessions will include system startup, operation, and basic troubleshooting. There may be more than one of these sessions to accommodate the wide assortment of City Staff that use the system and their schedules. The second section of the training for operators will include the operation, basic troubleshooting and basic maintenance of the broadcast production, and master control components of the system. The third section of training is for advanced operators and engineering staff and will include review of all system documentation, explanation and correlation of documents to the finished system as well as advanced troubleshooting and system maintenance. It is expected that those attending this training have attended all previous training sessions. Documentation Review: The Design Consultant will coordinate with the AN contractor and provide as -built drawings derived from the Master Drawing Set maintained by the Contractor during the installation phase. The design consultant will then review as-builts and all final documentation that the A/V contractor delivers to the City per the bid specification responded to by the Contractor. 9. EXAMINATION OF SITE PRIOR TO SUBMITTING PROPOSAL Each consultant must fully know all project conditions and the effort required to successfully complete the project. Failure to do so will not relieve the selected consultant of the obligations to carry out the contract. 10. RIGHT TO REJECT ALL PROPOSALS A. The City of Costa Mesa reserves the right to reject any or all proposals submitted, and no representation is made hereby that any contract will be awarded pursuant to this RFP's or otherwise. B. The City also reserves the right to award a portion of work or combination, thereof C. All costs incurred in the preparation of the proposal, the submission of additional information and/or any aspect of a proposal prior to award of a written contract will be borne by the consultant. The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind that may be incurred by the consultant. All proposals submitted to the City of Costa Mesa become the property of the City. 6 11. SUMMARY The City appreciates participation, and the intent of this RFP's is to establish the minimum consultant services required. Prior to awarding a contract, all insurance documents must be submitted and approved. a EXHIBIT B CONSULTANT'S PROPOSAL 13 Triton Technology PSA 15 City of Costa Mesa Request For Proposal To: Update the City's Existing AV Design and Specifications for Upgrades to the City Council Chambers, Conference Room 1A, New Community Room, and Costa Mesa TV Broadcast System Prepared for: City of Costa Mesa j Public Services / Engineering Attn: Larry Dreiman, P.E. 77 Fair Drive Costa Mesa, CA 92626 Acceptance of this Proposal constitutes agreement with the terms of confidentiality noted herein. This Proposal constitutes an offer, which remains valid for a period of 90 days after the proposal submission date. This Proposal is proprietary to Triton Technology Solutions, Inc and its clients. It is furnished and accepted in strict confidence for use in connection with any project described herein. It Is to be held in strict of confidence by and between Triton Technology Solutions, Inc, its clients, their agents and employees. Distribution, photocopying, or dissemination in any way to competitors of Triton Technology Solutions, Inc without the expressed written permission of Triton Technology Solutions, Inc is strictly prohibited. Triton TTechno€ragy Solutions, !nt: 322:34 Paseo Adelaxnto Suits E -i Safi Juan Capistrano, CA 92675 Phone949-388-3919 " Fax: 866-275-9175 CITY OF COSTA KAESA RFP TCS UPDATE AV DESIGN & SPt- ICATIONS !jlix J August 6, 2015 City of Costa Mesa Public Services / Engineering Attn: Larry Dreiman, P.E. 77 Fair Dr Costa Mesa, CA 92626 Dear Mr. Dreiman, tc Thank you for giving me the opportunity to provide a response to the RFP to update the city's existing audio/video design and specifications for upgrades to the City Council Chambers, Conference Room 1A, new ^ Community Meeting Room and Costa Mesa TV Broadcast System. Following this cover letter, you will find the following information included in this response: • Statement of Project, which describes our understanding of scope of work for the project with any recommendations to expedite the project or concerns that need to be brought to the City's attention • Our Project Process describes our approach and methodology to the scope of work and what will be 'rY achieved at the completion of the process including objectives and deliverables `j Project Organization chart identifying who will be performing the work and the reporting structure. • Project Team includes the list of Triton's team members, their responsibilities to the project, and a resume of their experience. ,M Project References are outlined here with the projects contact reference and a summary of the project. This includes what team members were involved with these projects. { Project Schedule with stages of work, and time frames showing the ability to perform in a timely manner. • Fee Schedules are submitted on two separate sheets in a single sealed envelope labeled "Fee - Proposal" Now that you are tasked with this project we feel we are the right company to assist you in this major undertaking. Triton has intimate knowledge of this project as we provided the design and documentation for the original project. We also have knowledge of the Community Room requirements as we worked with the City's staff to develop some preliminary budgets for this room even though that was out of our original scope of work. Besides these two reasons, we have an abundance of experience working with municipalities on very similar projects. We feel we have a thorough understanding of the scope of your project by reading through the RFP, providing the original design and bid specifications, and by having years of experience designing and building similar systems. In any project related business, communication, trust and relationships are key elements to a successful partnership. We view our role as that of your engineering and integration partner to help develop and 'rrittin Technology Solutions, Inc 32234 Passe N,Mauto Suite E -'i San Juan Capistrano, CA 92575 Phone: 949..388-3919 "l=ax: 866-275-9175 Page 1 of 17 'r; ,I CITY OF COSTA MESA RFP TO UPDATE AV DESIGN & SPECIFICATIONS implement a system that fits your current functional needs while keeping a keen eye on future technology and workflow ideas. As your partner, we understand that you need current information consistently communicated to you so that you can make informed decisions during the project implementation. We will work with you and your team to develop a communication process that fits your needs and goals. At Triton Technology, we are committed to our project process and the quality of work we do. Please review and let me know if you have any questions about our proposal. We also invite you to contact any of our references which are also included in this proposal. We believe you will find that no other firm can combine the knowledge, experience, trust and technical skills that Triton Technology has to help you complete this project. Please do not hesitate to contact me if you have any questions or concerns regarding this proposal. Sincerely, Kristen Tetherton President "triton "technology Solutions, Inc 32231. Paseo Adelanto Bente E-1 San Juan Capistrano, CA 92675 Phone: 949-38€1-3999' Fax: 866-275-9175 Page 2 of 17 f� CITY OF COSTA MESA RFP TCS UPDATE Ail DESIGN & SPECIFICATIONS STATEMENT OF PROJECT The City of Costa Mesa contracted with Triton Technology to provide the design and bid specifications for the following systems: `I Costa Mesa TV Broadcast, Production, and Master Control systems. • Council Chamber audio-visual presentation, sound reinforcement, display, voting and system control systems. Conference Room 1A Production and audio-visual presentation system, sound reinforcement, display and system control. a Since the design and bid specifications have been completed there have been significant changes in equipment and technology used in the design, which requires the design to be reviewed and updated. The city is looking to contract with an engineering firm to provide the following services: CONSULTANT SERVICES: it 1. Review and update the existing design for both the Costa Mesa TV and Council Chamber systems for `3� current equipment and technology that has possibly changed since the completion of the original "j design. During the review, Triton will determine if there are any new objectives or requirements to the systems that can be met within the scope of this project. j 2. Update Conference Room 1A design by removing the television production functionality as this is being ;3 moved to the new community room. Review and update the remaining audio-visual presentation system, sound reinforcement, display and control system based on the removal of the television production functionality. This includes making sure current equipment and technology is being used in J in the updated design. 3. Design the audio-visual presentation, sound reinforcement, display, system control, and production system for the new Community Room. 1' a. Meet with the stakeholders of the Community room project to determine the audio-visual functional requirements of this space. b. Provide conceptual design and once approved by the city provide a detail design of the e systems. 4. Review and update the audio and video infrastructure that serves all spaces (Council Chamber, Conference Room 1A, Costa Mesa TV and Community Room). This includes making sure there is appropriate expansion capability for the future. 5. Work with the City's architect to provide equipment and mechanical information that the architect will need to provide in their build documentation. T, 6. Provide updated bid specifications that reflect the changes and or additions to the design. 7. Update the Bill of Materials and budget to reflect the changes to the equipment. 8. Update single line drawings, rack elevations, console elevations and all other drawings that reflect the nl changes and /or additions discussed and approved by the city. 9. Update the cable database to reflect the changes or additions. 10. Provide 4 hard copies of the new updated drawing package, cable database and bid specifications. Provide all of this in soft copy as well including both AutoCAD and pdf formats for the drawings, cable jl database in Excel, and bid specifications in Word. Triton Technology Solutions, Isar 32234 Paseo Adelanto Saute F-1 !sass Juan Capistrano, CA 92675 Phoma 949.388-3919 * Far:: 866-275-9175 Page 3 of 17 y �a CITY OF COSTA MESA IFP TO UPDATE AV DESIGN & SPECIFICATIONS The biggest concern for this project is the timeline provided in the RFP. The timeline to complete all of the above tasks is no doable in the thirty days the city wants this project completed. There are hours of work that needs to be completed by Triton as well as having multiple meetings with the city, giving the city time to review and sign off on documentation before moving from conceptual to detail design phases and from detail design to writing the bid specifications, and then finally updating the bill of materials and cable database. The tasks to complete this project is explained in our Project Process, which describes our approach and methodology to the scope of work and what will be achieved at the completion of the process including objectives and deliverables. This project will follow the following detailed Project Process Program and Design. The entire process is made up of four phases in which each one is built upon the other. A requirement of each phase in the Project Process is for the City of Costa Mesa to work closely with Triton Technology. The two phases, Program Phase and Design Phase, require collaboration between both the City and Triton a project team to define all the project requirements. If there is no collaboration then it is not possible to define the customer's objectives and expectations, nor design a system that will meet them. Within the Program and =w Design Phase, the Cit will be required to review and approve all deliverables before proceeding to the next 9 Y q PP P g phase. This allows the City to fully understand their systems specification, capabilities, budgets, timelines, etc... This review and approval process confirms that the design is meeting their objectives and expectations. The Project Process includes value engineering throughout the entire process, which allows us to discuss alternative designs, products and/or processes that could be applied to the project with the benefit of saving the customer money. For this project only the Program and Design Phase are included. The project process is as follows: PROJECT PROCESS The first two phases of our Project Process is as follows. PROGRAM PHASE: The first phase of the process is to develop the conceptual design and define overall project goals. This phase allows the project team to brain storm at a high level and determine the specific functionality for each system area and location of the project. The deliverables of this phase include block and flow diagrams, a Rough Order of Magnitude (ROM) estimate of proposed equipment, space layout drawings and preliminary functional description of the system. For this project this phase only applies to the new Community Room scope of work. This phase is not complete until the customer signs off on the program report. Specifically, this phase includes the following: a. Conduct Meetings and collaborate with customer b. Needs Analysis of users, systems, and equipment c. Review Existing Documentation — Facilities d. Benchmark Comparable Facilities e. Conduct Program Meeting — Management, Operator, Engineering f. Program Report including i.Documented meetings about what was discussed and decided upon Triton Technology Soiutions; Me 32234 Pasco Adelanto Suite E: 'I Burt Juan Capistrano, CsA. 92675 Phonez 949-388-.59'19 ' Fax. 866-2759175 Page 4 of 17 mq i 1 CITY CSE COSTA MESA Ri-P 1-0 UPDATE AV DESIGN SPECIFICATIONS j ii.Conceptual Design II. DESIGN PHASE: The Design Phase refines the research and design findings from the Program ~' Phase. This second phase takes the information from Program Phase and develops the design into :j detail. Once this phase is completed, the City will know everything that needs to be known about the project from a technical standpoint including how all equipment will be wired, where the equipment will be installed, what size console or number of racks will be required, electrical and mechanical requirements. Final Bill of Material is prepared inclusive of specific line item equipment lists. For this project this phase applies to the new Community Room design, Conference Room 1A Redesign, and how the current design for the council chamber and Costa Mesa TV System are affected by any changes to equipment and /or technology. This phase includes the following: ka. Conduct Meetings b. Research Benchmark Equipment c. Develop System Design d. Establish the Infrastructure q j i. Concept ii.Schematic, Design ;rye e. Critical Design Review of Technical Systems f. Final space planning, floor plans, etc. g. Rack elevations and/or console layouts h. 1/0 Panel Design and Layout ` i. Identification of power, and conduit requirements. The implementation of power and conduit requirements will be completed by the customer. j. Deliverables and Approval i.Drawings in both hard and soft copy Construction single line drawings that document every cable and all equipment that will be installed in this project. (Cables not documented include power, keyboard, and mice.) All equipment is specified and named, a a ii.Bill of Material both hard and soft copy that lists the equipment required for the project including quantity, manufacturer, model #and price. iii.Technical Bid Specifications delivered to client to incorporate into their bid documents !I k. Accurate project Cost quote for remaining phases. 1. Project Timeline for remaining phases. Triton's team has been managing and delivering projects larger and smaller than the current scope following this process for years. Following this process allows for a design to be created that meets the client's functional, operational and budgetary needs. The client is intimately involved in the first two phases so decisions can only be made if the client participates in the process. With the client fully understanding the design and by making decisions on all aspects of the design, the client is confident and satisfied with the end results because they are involved. The project is able to move towards completion because Triton partners with the client to help them through this process by bringing their expertise and methodology to the project. This process needs to be managed as does the project. The way Triton has been successful in doing this is by having the project manager and engineer remain the same throughout the process. We manage all of projects Triton 7ochnology Solutions, hic 32234 Paseo Adelan€o Suite F_1 Sian Joan Capistrano, C=AA 42673 Phone: 449-3iS-3914 * Fax: e66-275-9175 Page 5 of 17 ;;fl CITY OF COSTA MESA RFP TO UPDATE AV DESIGN & SPECIFICATIONS IONS from the point of sale to the completion of a project. We manage the projects by keeping everyone on task, establishing and meeting deadlines, documenting decisions and meetings and close out action items. Specific tasks we require of the city staff during the project is to have time available to meet in person, answer emails and phone calls. They need to be able to review our documentation, reports, etc., comment on them and make decisions on how the system will function and operate based on our recommendations and discussions we have with the client. CONSTRUCTION MANAGEMENT SERVICES Once the consultant services for the design and bid specifications have been completed and the city is ready to move forward with this project Triton is to provide the following services: 1. Triton will assist with the bid process including job walk and bid evaluation. This includes responding to any RFI's or RFQ's related to the audio-visual systems designed by Triton. 2. Provide System Installation Supervision Oversight: ' a. Triton will provide a Project Engineer onsite for 2 days a week for 6 weeks to be available for RbW the installation kick of meeting, answer any technical questions from the AV Contractor or City, review installation to make sure the AV Contractor is installing per specifications. b. Triton will attend up to 12 meetings related to the construction and during the construction of the Council Chamber, Community Room and Conference Room 1A prior to the system installation beginning. r s 3. Provide System Testing & Commissioning: :) a. Triton will verify the system meets the bid specifications and design parameters. b. Triton will verify the AV Contractor properly installs the cabling and its support. c. Triton will create and maintain a punch list with any deficiencies to be corrected by the AV 'rr Contractor. This will be in work order form. d. Triton will schedule and coordinate all vendor commissioning and training with the AV Contractor. Triton will ensure all prerequisites are met prior to vendor coming onsite where 'rr applicable (voting, control, production switcher, broadcast and production sub systems, lighting systems, etc....) 4. Schedule and Coordination of Vendor Triton with AV Contractor and ensuring prerequisites are met s prior to vendor coming onsite. Triton will be onsite for all vendor training. =t 5. Triton will perform up to 4 days of overall system training. a. 1s' Session — Council Chamber Presentation System including start up, operation and basic iy troubleshooting. This may have more than session to accommodate city staff. !j b. 2nd Session — Community Room and Conference Room 1A Presentation System including start up, operation, and basic troubleshooting. C. 3`d Session — Broadcast, Productions and Master Control overall basic operation training including basic troubleshooting. d. 4th Session — Advanced Operations and Engineering Staff training will include review of system documentation, explanation and correlation of documents to the finished system, advanced trouble shooting and system maintenance. Staff attending this session needs to attend the first ?y two sessions. 6. Triton will coordinate with the AV contractor to provide the as -built drawings derived from the Master "I Drawing set maintained by the AV contractor during the installation phase. Triton will review the as - built drawings and all final documentation the AV contractor delivers to the City per the bid specification. Triton "rpchnology Solutions, Bic. 32234 Paseo Adelanto smite E-1 San Juan Capistrano, CA 92675 Phone: 949-368-3916 * Fwc 866-275-9175 Page 6 of 17 CITY OF COSTA MESA RFP TO UPDATE AV DESIGN & SPECIFICATIONS PROJECT TEAM ORGANIZATION CHART The project team organization chart is outlined as follows: TRITON TECHNOLOGY SOLUTIONS, INC PROJECT ORGANIZATIONAL CHART DESIGN / PROJECT ENGINEER STAKEHOLDERS PUBLIC WORKS, COSTA MESA TV, MANAGEMENT, FACILITES, COUNCIL, ETC... ow ARCHITECTURE FIRM AND CONTRACT ENGINEERS A I I BRIAN ROSE DESIGN PROJECT ENGINEER PROJECT ENGINEER AV CONTRACTOR Triton 'reciinoiogy soiuuons, Inc 32234 Posen Adelanto SuRp E-1 Swi Juan Capistrano, CA 92675 Phone: 949-388-3919 * Fax: 866-2'75-9175 Page 7 of 17 CITY OF COSTA MESA RFP 'ro UPDATE AV DESIGN & SPECIFICATIONS fid PROJECT TEAM The management team members and key personnel for this project are: Gus Allmann, who will be responsible for engineering oversight and technical management of this project Kristen Tetherton, who is the project leader and will be responsible for all project management, sales, coordination, financial and legal aspects of the project Brian Rose, who will be the responsible engineer for the design of the project, as well as engineering oversight for the construction management. Brian will take technical direction from Gus and project management direction from Kristen. Contact Information is as follows: Gus Allmann Email gus(a,tritontech.ty Phone (619) 990-2409 Kristen Tetherton Email kristenfltritontech.ty Phone (949) 388-3919 Brian Rose Email brian a(),tritontech.ty Phone (760) 285-7759 Following are brief biographies of the Triton team, which highlight their skills, experience, and quality certifications. Please note this information takes up 4 % pages of this proposal and should be excluded from the 15 page maximum noted in Section 2, page 2 of the RFP. Gus Allmann has been closely involved in every aspect of television and related technologies since 1970. He has held many technical, operational and management positions within the industry from technician to Executive Vice President of Engineering of a nationally recognized television systems integrator. He has operational experience as a camera operator, recording engineer, producer, director and Vice President of Operations for a systems integrator. His management expertise has been honed to a fine skill by leading diverse teams of varying skill level to obtain outstanding results in media services management, project and program management. Gus's background gives him extensive and unique insight into all aspects of the television and media industry. Gus's background includes 19 years with the federal government providing technical support and management of media services for 8 sites around the world. He has also technical, general and sales management of several southern California video integrators and dealerships. Gus has the business, management and engineering expertise to provide a comprehensive understanding of any system requirements to meet a wide range of customer expectations. In 1999, Gus founded system integrator TV Magic with Steve Rosen. Gus headed TV Magic's engineering efforts creating standards for design documentation, installation procedures and all project processes. Under Gus's direction in a few short years, TV Magic grew to be an industry leader in broadcast systems design and integration completing many high profile projects and winning many industry kudos and awards. As Vice President of Engineering, Gus was responsible for the corporate level engineering standards, practices and training for engineering personnel at offices in San Diego, Burbank and New York/New Jersey. He provided Triton Technakagy Solutions, Ine 32234 Pasoco Adeiantco Suite H-1 San Juan Capistrano, CA 92675 Phone: 949-388-3919 * Fax: 866-275-9175 Page 8 of 17 CITY OF COSTA MESA RI -P TO UPDATE A\/ DESIGN SPECIFICATIONS critical design review of all engineers within the company including contract engineers and was the q Responsible Managing Official (RMO) for the California Contractors C-7 license. While Gus supervised all engineering aspects of TV Magic projects, he maintained personal involvement as design engineer in several high profile projects. Gus's design for Trinity Broadcasting Network's affiliate °s automated master control systems (160 channels across 32 affiliates) earned a prestigious Broadcast _k Engineering Magazine Excellence Award in 2007. Gus also completed the design and supervised integration of a state-of-the-art all digital tapeless news facility for the FOX Network affiliate in San Diego. �I Some other interesting projects completed are: • Crystal Cathedral Ministries - high definition 9 camera production, 7 AVID editing and tape duplication facility. • University of California at San Diego (UCSD) - HD infrastructure to include digital cinema work in 2K and 41K resolutions. KLCS — Studios, editing and data casting to the LA Unified School District, with over 34 channels of ingest and play out. • KPBS San Diego -Master Control, satellite, tape, and ingest/play out to 18 channels of video servers. i!I California State University Northridge (CSUN) — video, film studio & production editing, green screen j room, audio production w/5.1 sound, Foley stage, film audio mix room w/5.1 sound. • XETV Channel 6 San Diego - digital tapeless news facility in a 25,000 sq. ft. building from Architectural Programming to On -Air plus remote production/satellite vehicles. • FOX Regional Sports in Houston, TX - HD Multi -camera production studio, video and audio control rooms, sound booth, (3) AVID Editing Bays Savier — AVID NTSC and PAL editing facility CBS Studio Center portable production facility • Distance learning facility for National University Tiger Woods Learning Center - theater, classrooms, cable TV system • Master control system for the California Channel master control system • US Navy TOPGUN cockpit video recording system for military aircraft a and many more Gus brings a very high level of knowledge, experience and confidence in television related technologies to all of his projects. He has the foresight to "future proof' designs and to make cost effective use of available technology. Capable of "pushing the envelope," he ensures that technology is properly applied with the ergonomics of systems design and work flow patterns paramount to each project, ensuring that technical excellence does not outweigh human factors. As an FAA instrument rated pilot with more than 800 hours of flight time, Gus feels this experience provides him a solid understanding of the real meaning of multi -tasking, risk management and redundant systems design that he is able to apply to every situation. Gus maintains his technical expertise through direct contact with manufacturers, training programs, customers, and professional organizations such as the Society of Broadcast Engineers (SBE) and the Society of Motion Picture and Television Engineers (SMPTE), the National Systems Contractors Association (NSCA), and others. He has published articles on facility design in Broadcast Engineering and co-authored other articles for various TV Technology publications. Triton `i'echnology sca utions, Inc 32234 Paseo Adelanto Suite F-1 San ,Juan Capistrano, C,4 92675 Phone: 949-:388-3919 * pax: 86€4-275.9175 Page 9 of 17 'yR1 j CITY OF COSTA MESA RFP TO tJPDAI-E Aft DESIGN & SPECIFICATIONS Kristen TethertOn is the President and founder of Triton Technology since 2010. The Company has grown steadily since 2010. Kristen Tetherton and her partner, Gus Allmann, all were former members of the TV Magic management team. 'i Kristen began her career in the broadcast and production industry in 1991 after graduating from San Diego State University with a Bachelor of Arts degree in Mathematics. Kristen fell into this industry accidently, becoming successful through hard work and attention to detail. Her ability to understand plus a desire to learn about the equipment, technology, operations, and work flows of the broadcast and production industry pushed her forward. Along with the support of several mentors, Kristen's skills and abilities have advanced launching her to where she is today. Kristen began her career by taking entry-level customer service positions with both Ikegami Electronics then Shoreline Video, who was an equipment dealer located in Hollywood, CA. For five years she learned the business from the manufacturing and equipment dealer side of the business acquiring a great interest and aptitude for the industry. Kristen eventually worked as a Sales Engineer at Shoreline then at Burst Communications. During her time at both Shoreline and Burst, Kristen sold integration by typically using freelance engineers. The experience gained at Shoreline as the assistant to an outside sales person, who was also a Broadcast Engineer added to Kristen's overall knowledge of broadcast and production equipment and systems. While at A Shoreline, she was also responsible for managing projects. This provided her the project management experience she required in system sales. She learned effective processes, techniques and tools for managing j these often -complex projects. By the end of her tenure with Shoreline, Kristen became a full-time sales person selling equipment and system integration services while still managing her own projects. In 1997, Shoreline management decided to close the business. Kristen approached Burst Communications -,j (based in Denver, Colorado) about opening a sales office in California. Kristen opened the office in Newport Beach, CA where it is still operating today. At Burst, Kristen's sales began turning from primarily equipment .,i sales to system integration sales. Kristen's responsibilities were to sell the systems and to find freelance 't engineers to design, install and commission the systems. Kristen managed the projects through the entire process including closing the sale; coordination of the design between the client and engineer; facilitation of the ordering, purchasing, receiving and delivery of equipment to the project site; managing the technical team 11 through installation, system testing and system training; concluding with close-out of the project. Kristen was hired in 2002 to the management team as the VP of Sales at TV Magic, a fledgling systems integrator in San Diego. At TV Magic, she managed the sales staff on a day-to-day basis; continuing to sell system integration services and projects. Eventually, her position evolved to business development with less sales management where she continued to sell and look for other system integration opportunities outside of the standard broadcast and production markets. Some highlights of Kristen's career include: First and foremost, Kristen's career has spanned 24 years. During this time, Kristen has worked with her customers on many projects. She is very grateful and appreciates all the relationships she has made during this time. The very first customer she met at Shoreline is still her customer today. Kristen worked with Santa Margarita Catholic High School and the Diocese of Orange to design and install a state-of—the art high definition studio, including a production control room in a new digital media building. The highlight of this project was the High School HD facility that also included two production Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite C-1 San Juan Capistrano, CA 92675 Phone: 945-388-3999 ' Fax: 866-275-9'175 Page 10 of 17 I CITY OF COSTA MESA, RFP TO UPDATE AV DESIGN & SPECIFICATIONS classrooms using Avid Media Composer NLE's where all storage and assets were managed through a centralized storage system. • As a member of the TV Magic Board of Directors for six years, this allowed her to influence the direction of the Company and participate in its growth from a five million dollar company to a $25 million company. • Managed installation project of a 4.5M satellite dish on the top of a six story building in downtown Los Angeles for the City of Los Angeles. Just the coordination alone on this project made it a challenge. • Always being honest and not sugar coating bad news. Kristen had to tell LPA, an architecture firm that it was going to cost a million dollars to outfit a new building at Saddleback Community College with broadcast, production, and audio visual capabilities. They almost fell out of their chairs! This amount was stated after assessing the project requirements without a completed design but knowing their prerequisites and the costs. They elected to hire her for the design of the system. When completed, the project came in at 1.1 million. • Landing a 1.2M project with the City of Mission Viejo by addressing errors in a conceptual design and bid specification for a new council chamber, production studio, control room, master control, and editing system that would not have worked as planned. Kristen with Gus Allmann proposed an alternative solution that would work. As a result, the City hired them. They successfully completed this project leading to a long-term business relationship with the City. • Kristen successfully managed multiple projects with Sony Pictures Imageworks ranging from the move of existing Avid editing systems to procurement and installation of new shared editing systems to the integration of a facility machine room. Because of the nature of Sony's business, downtime and costs needed to be kept to a minimum leaving very little margin for error. Kristen was involved in the initial feasibility study and subsequent implementation of a tapeless video recording system for JAXA (Japanese Aerospace Exploration Agency) that was installed on the International Space Station. The challenge was to develop a system that would operate in space, withstand gravitational forces during launch and liftoff of the space shuttle transporting the system to the Space Station. • Kristen lives in Southern California with her husband and two daughters. Triton Technology SoWt€cans, Inc 32234 Pasoo A delwito Suite E-1 aarl Juan Capistrano, CA 92675 Phone: 949-3€ fi-3919 " Fax: £566.275-9175 Page 11 of 17 AM fn CITY OF COSTA ME -SA RFP TO UPDATE Ail DESIGN & SPECIFICATIONS ;a R., Brian Rose has been in broadcast operations and engineering for more than fourteen years. He began his 011 broadcasting career at a three -station radio group in Susanville, CA. Upon moving to Las Vegas, NV, he worked as a broadcast engineer for KNUU and KRLV. Shortly after moving to Las Vegas, he was hired as MIS Manager for the Talk America Radio Networks, and promoted to Director of Engineering. After Talk America was purchased by the IDT Corporation, Brian supervised moving the nationally syndicated network to Newark, NJ, including the transfer of programming and operations. In addition, Mr. Rose designed and managed the construction of a new digital studio complex. This state -of -the art facility was featured in two industry leading trade publications (Radio World and BE Radio). Brian has also written reviews and articles on various types of broadcast equipment and systems, which have been published in trade publications such as Radio Magazine, Radio World, and TV Technology. 1 While at IDT Corporation, Brian served as Vice President of Engineering & Operations for WMET in `Washington DC (another network purchased by IDT). He supervised a 50 Kilowatt power upgrade at a transmitter site, designed and managed the construction of a new 8500 sq ft digital studio complex containing r, two production rooms, a master control studio, talk studio, and a newsroom for the WMET network. @ '"''5 Brian relocated back to his home -state of California in the early 2000's, where he began working at TV Magic as a Project Engineer. He was involved in various projects including worship center A/V and TV production, city council chambers A/V and TV production, community center A/V projects, and more. He supervised the =u offsite and onsite work for HD upgrades at both the Saddleback Church in Lake Forest, CA and for Word of Life Christian Center in Las Vegas, NV. He served as Project Engineer for the David H. Koch Theater at Lincoln Center in New York City, designing and supervising the installation of the broadcast center, in-house ;,; IPTV system and Media Asset Management systems. Certifications include: InfoCOMM CTS, Extron AV Associate, Crestron DMC -E, Chief Certified Partner. Additional training includes Solid State Logic, OMT, Logitek, Wheatstone, BARCO, and others. i'rifon Technology Solutions, hic 32234 Paseo tAdelanto Suite E-1 San Jean Capistrano, CA 92675 Phone: 949-388-39'19 * Fax: 866-275-9175 Page 12 of 17 i5 CITY OF COSTA MESA RFP 1-0 UPDATE AV DESIGN & SPECIFICATIONS PROJECT REFERENCES Triton Technology Solutions is a broadcast and AV system integration and engineering company dedicated to providing customers state-of-the-art solutions and quality customer service with the utmost integrity. ft Triton's business philosophy is at its core based on the concept of quality. Quality designs, quality installation, quality communication. Getting the job done right is the key. To that end, Triton strives to create experienced teams of individuals who all have this goal in mind. Project processes all revolve around making sure a high quality and complete system is delivered to the customer. Another important element is clear communication. Keeping the lines of communication open and providing regular reports during a project are integral to developing a system that provides what the customer needs on time and on budget while avoiding misunderstandings and disconnects that can creep up during a project. rid Triton's management has been involved in designing and integrating state-of-the-art systems for a variety of customers and systems. With over 70 years of combined industry experience, Triton's management has vast 'f network of customers, technical personnel and equipment manufacturers and representatives. Gus, Kristen and Brian are well-respected industry veterans who can handle projects of various sizes and complexities. Professional references that received services of a similar size and scope from Triton are: City of Costa Mesa Contact: Dane Bora, Phone 714-754-5098, Email DANE.BORA@costamesaca_g_o_v Project Start Date: March 2013, Project End Date: May 2014 Engineering Fee: $42,500 Project Construction Cost: Approximate $1,228,000 (does not include tenant improvements) Triton was contracted by the City of Costa Mesa to provide the design and bid specifications creation of the Costa Mesa TV Broadcast, Production, and Master Control systems, Council Chamber audio-visual presentation, sound reinforcement, display, voting and system control systems, and Conference Room 1A Production and audio-visual presentation system, sound reinforcement, display and system control systems. The project team for this project included Kristen Tetherton and Brian Rose. City of Orange Contact: Mike Daring, Phone (714) 744-2285, Email mdering@cityoforange.org Project Start Date: September 2013, Project End Date: approximately Summer 2016 Engineering Fee: $27,500 Project Construction Cost: Phase 1 Approximate $278,000 (Final pricing city contracted with build contractor is not known). Phase 2 Approximate $250,000. Triton was contracted by the City of Orange to provide design and construction management services for the City's production and broadcast system as well as the City's council chamber presentation, voting, and sound reinforcement system. Triton designed these systems in two phases. The first phase consisted of new robotic pan / tilt cameras in the council chamber and then the back of the house video production and broadcast system. The second phase consists of the council chamber presentation, sound reinforcement and voting Triton Technology Solutions, Inc 32234 Paseo Ade tanto Suite F -t San Juan Capistrano, CA 92875 Phone: 949-388-3919 k Fax: 866.275-9'175 Page 13 of 17 CITY OF COSTA MESA RFC `j UPDATE AV DESIGN& SPECIFICATIONS system. As of July 2015 only the first phase has been constructed and is online. The second phase is to be constructed and online in the summer of 2016. During the construction of the first phase, Triton provided the construction management and oversight of another contractor that provided the build services. Triton is in current discussions with the city regarding the implementation of the 2nd phase, which includes updating and reviewing the drawings and bid specifications of the 2"d phase systems as equipment and technology has changed since the completion of the design and bid specifications. The project team for this project included Kristen Tetherton and Brian Rose. City of Santa Barbara Contact: Tony Ruggieri, Phone (805) 564-5311, Email truggieri a,)ci.santa-barbara.ca.us Project Start Date: August 2014, Project End Date: July 2015 Engineering Fee: $23,500 Project Construction Cost: Approximate $452,000 Triton was contracted by the City of Santa Barbara to provide the design and bid specifications to upgrade the City's production and master control system to high definition. This design has not been implemented yet, however it is scheduled to be in the summer of 2016. The project team for this project was Kristen Tetherton and Gus Allmann. This is the 2nd project the City of Santa Barbara provided the design and bid specifications to. The first was in Feb 2012 in which the project was constructed in Summer 2012. The system included the presentation, audio sound reinforcement, and display in a meeting room where the planning commission meetings are televised. During the build of this project Triton was not contracted for construction oversight however Triton did provide answers to questions the client had. The project team for this project was Kristen Tetherton and Brian Rose. City of Escondido Contact: Joyce Masterson, Phone (760) 839-4621, Email jmastersortescondido orq Project Start Date: October 2013, Project End Date: January 2014 Engineering Fee: $6,000 Project Construction Cost: $64,000 Triton has completed over $176,000 worth of projects with this city since 2012. Triton is now in the process of being awarded a new project with the construction cost at $228,000. The project noted above was a project to replace the audio digital sound processor of the sound reinforcement system for the council chamber. This project also included hardware replacement of the customers existing voting system, and a software upgrade to it. This project also included the rewiring of the audio system. The project team for this project included Kristen Tetherton, Gus Allmann and Brian Rose. Other projects completed for this city include replacement of their production switcher, master control system, rear projector replacement and now the new project Triton is being awarded for $228,000 is to upgrade the remaining production system to High Definition, and install a new presentation router. One other project that Triton is currently contracted to do for the city is to evaluate and provide a design for their main display in the council chamber. Other references are available upon request. Triton Technology SRI=.itlons, Inc 32234 Pasoo Adelanto Suite F-1 Sari Juan Capistrano, CA 92675 PPrr ne3 949-388-3919 " Far.: 856-275-9175 Page 14 of 17 L O) .N O 1 O c E d rn m c m E r- 0 U 75 N C O U N L N 7 U C 0 O C N N O a N L W J D ❑ W U U ❑ W ■ I. 7 Z O c QO U � LL O c W 0 CL CO y ❑ O Cii C fA a ._ (7 ,E w cc W N O C N A ) 0 0 0 t0 ap N O O m N - a a g Lo m Ea E c— m m 3 O m m m o '3 m o m >. _ c v o m a 8 m m m m @ m a 3 a m Nr N a� v @ a ac ma E 'm 9 otl Q o E y U E : w v g c E ami m '•� o o i a. o m ami o o m m U Q o U Q m Q m❑ ami m c w no m E,M n aE"mau p ma E Pc' c d ¢nw 2 1� AAc E Wry ' c rn � ° m ,' ccq E � ' i c Co aFE-UU.OUm �v m. E oy�0 OQ'.s c�: Im 4 m a 4 m a m wn n 5�y x i° miTj_ ,. 4 m a m M G ul EXHIBIT C FEE SCHEDULE 14 Triton Technology PSA 15 I■r August 7, 2015 City of Costa Mesa Public Services / Engineering Attn: Larry Dreiman, P.E. 77 Fair Dr Costa Mesa, CA 92626 Dear Mr. Dreiman, 32234 Paseo Adelanto Suite E-7 San Juan Capistrano, CA 9:2675 949.388 3919 Office � F. 66.275,9175 Fax www.tritontechnology& I l.icen.se No. 951869 I am pleased to provide you the fee schedule for the project Update the City's existing AudioNideo Design and Specifications for upgrades to the City Council Chambers, Conference Room 1A, New Community Meeting Room and Costa Mesa TV Broadcast Systems. The not -to -exceed total lump sum for this project is $131,125.00 The fee schedule for this project is as follows: PROJECT TASKS HOURS HOURLY RATE SUBTOTAL DESIGN 327 125 $40,875.00 MANAGEMENT 150 110 $16,500.00 ENGINEERING 590 125 $73,750.00 TOTAL 1067 $131,125.00 This pricing includes office overhead direct & indirect costs, project and travel expenses. Please feel free to contact me if you have any questions or concerns. Sincerely Kristen Tetherton President EXHIBIT D CERTIFICATES OF INSURANCE 15 Triton Technology PSA 15 To: Larry Dreirriian Page 2 of 5 2015-09-15 '19:57:20 (GMT) 18662759175 Frorn: Kristen Tetherton '---I ® ,m7��rV CERTIFIC$.._.E OF LIABILITY INSURA, '� DATEjMmiUnNyYY) 9/B/2015 THIS"CERTIFICATE 15 JSSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND: OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.. IMPORTANT: If the corUncate holder Is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If ;SUBROGATION 15, WAIVED, subject to the terms and Conditions of the policy, certain policies may require an endorsement. A statement on this ceru'floate does not confer rights to the certificate holder in lieu of such endorsement(s). j PRODUCER NUGEN '& ASSOC INS SERV INC LIC#OC17304 10722 Arrow Route #115 Rancho Cucamonga, CA. 91730 CONTACT NAME; PHDNe' -947.-0167 - -- Fax N NnEtl: AIC'ND 909. 941-:9453 D AOREss: BKS(16)563'99403 INSYRERI6) AFFORDING cOVERpGE NAIC9 INSURERA::LISERTY MUTUAL INS T.TRAdC'E j - INSURED' TRITON TECHNOLOGY SOLUTIONS, INC TED. T .. -.. -,. a ... INEUP,ER-S". 32234 PASEQ ADELA.NTO STE#E1. INSURER C: STATE COHP=SATION INSURaNCB FUND 'INSURER 0: SAN JUAN CAPISTRANO CA 92675 INSURER E: 949 368-3919 INSURER'F; PRODUCTS'COMP/OP ADI, r 00.0' COVERAGES CERTIFICATE NUMBER!' REVISION NUMBER! IIIIS 15 TO CERTIFY THAT THE POLICIES OF INSURANCE LISTER BELOW HAVE SEEN ISSUED TO THE MURED. NAMED ABOVE FOR THE' POLICY PERIOD INDICATED. NOTWITHSTANDING. ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR.OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE_ AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONSAND CONDITIONS'OFSUCH POLICIES. LIMITSSHOWNMAY HAVE LEEN REDUCED BY PAID CLAIMS, LTRn,POLICY-- iTR TYPE OF INSURANCE fReR s yyyp POLICY NUMBER'. Mtd(ODfKW) MY OD/YY1M - LIMITS A GENERAL LIABILITY �COMMERCIAL GENERAL LIABILITY CLAIMSMADE OCCUR Y I BKS(16)563'99403 DVoW:L5 03/03/16 EACH OCCURRENCE S2,000,000.00 RENTED— PREMISES Ee occvrenca $10.0 r 000.60 MEDEJ(f'(anyoneParsan) 5 5,000.00 PERSONAL &ADV INJURY ST170-0--lo .0-- GENERAL AGGREGATE '34',O -�' GEN'L. AGGREGATE R' POLICY _ LIMIT APPLIES. PEO: PRO- LOCJEGT PRODUCTS'COMP/OP ADI, r 00.0' A—SCHEDULEDAI/TD$. AUTOMOOILE'uAHiLITY F% 'A.NHAUTO AUTOS SCHEDULED HIRED AUTO$ NON;OWNED AUTOS I I _ 8AS(15)55S3s758� 05/24/15 - _ 05/24/16 COMBINE) SINGLE LIMB (Ea occidU $1,000,000.00 ,n BODILY INJURY (Per persoh) SALL ' ROOILY TNJURY(Ph' accldgn9 S �— -- —=—I PROPERTY DAMAGE $ (Perextd.m) E I s UMP RELIA HAS HXCESS JAB - OCCUR CLu?A3_MAD'c I EACH OCCURRENCE S AGGREGAIE'S DEDUCTIQUE RETENTION S $ F CANY WORKERS COMPENSATION -"" AND P;APLOYERS'JL"ILITy PR&ARYORRNm1ZJi1Py,PcLMV`_ Y/N OFAiOER�MEMBER E CLO �nI IM _�aeio,y In NNl 1012y1,CBSUiN OF DESCRIPTION OF OPERATIONS baiow N!A I y 911099 15 G:.9/S2'/LS 99/12/1'6 R.TOAYUA RS IO R EL EACH ACCIDENT 51,0 ` .. .. - FL DISEASE -EA ErAPLCYEE 51,0 , 0'' EL DISEASE -POLICY LiMrr S B A ERRORS AND OMISSIONS.TxC7005.5699 $ROPERTY 13x5(16)'563.994'.03 05/13/15 03/03/15 05/13.16 03/03/16 $1, 0,00, QUO. ViAZU.F456,0'0d.DED$16QO, DESCP.IPTIONOFDPERATIONS/LOCATIONSi VEHICLES (A4t0ch AGOJiD 101, AdGtionxl Remarks Sc{iedWc, ifnlora:sAa{e is renJirvd) ALL AUDIO OPERATIONS -OF THE NAMED MSDRHD.TBE. CITY OF COSTA MESA AND ITS EL£CTED AND APPOLNTED BOARDS,OFFICERS; AGENTS AM EMPLOYEES ARE ADDITIONAL INSUREDS WITH RESPECT. To TRT9 S BOB(IT PRO== NFRH THE CITY PER FCRN'CG2037 04/13; ANY'CMo. TrieuRvICS- mRISTAINeD HY THE CITY, OF COSTA 'M sk MuLL BE EXCESS&NOT CONTRIBUTING WITS' TSE. INSURANCE PROVIDED SY THIS POLICY 22-.111 U1%07 j CERTIFICATE' HOLDER CANCELLATION x'!968-2.009ia�ORt7 GUR-y'.Ud I IUN. All rights reserved, ACORD25(2009M) The ACORD name and logo are registered marks of ACORD �� CITY OF COSTA MESA SHOULD ANY OF THE AS&EDESORIBFD POLICIES'. BECANCELLEDBEFORE ATTN.DON STOCKER '.PURCHASING BUYER THE EXPIRATION DANE' THEREOF, NOTICE WILL BE DELIVERED IN 77 PAIR DR,ACCORDANCEWITH } hE POSY PROVISIONS. COSTA MESA.. CA 92625 AUTHORIZED REPRESEN`ATNR I I x'!968-2.009ia�ORt7 GUR-y'.Ud I IUN. All rights reserved, ACORD25(2009M) The ACORD name and logo are registered marks of ACORD �� To: Larry Dreimian Page 3 of 5 2015-09-15 19:57:20 (GMT) 18662759175 From: Kristen Tetherton Name of Insured: TRITON TECHNOLOGY SOLUTIONS INC Policyf1: BKS(16)56399403 THIS ENDOSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY. ADDITIONAL INSURED —OWNERS, LESSEES OR CONTRACTORS —SCHEDULED PERSON OR _ ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of:Additional Insured Peron(s) Or Organization: THE, CITY OF COSTA MESA AND ITS ELECTED AND APPOINTED BOARDS, OFFICERS, AGENTS AND EMPLOYEES Location(s) Of Covered Operations: ALL AUDIOfV@EO OPERATIONS OF THE NAMED INSURED information required to complete thisScheduIe, if not shown above, will be.shown — — Declarations, A. Section 11— —Who Is An Insured is arfiended to include as an additional insured the persons). or organizations) shown in the.Schedvie, but.o.nly with respect to liability for ":bodily injury", "property damage' or "personal and advertising, injury" caused, in whole orin part., by;,. . 1.. Your acts or omission; or 2. The acts or omissions of those acting on your behalf; In the performance of your ongoing operations forthe additional Insured(s) at the atthe locations(s)designated above. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by Law; and 2. If coverage provided to the additional insured is required by a contract, or agreement, the insurance afforded to such additional insured will not be broader than that -which, you are required by the contractor agreement to providefor such additional insured. B. With respect to the insurance afforded to these additional insureds, the following. additional exclusions apply: This insurance does not.apply to "bodily injury" or "property damage" occurring after: 1. All. work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs)to be performed by To: Larry Dreirnian Page 4 of 5 2015-09-15 19:57:20 (GMT) 18662759175 From: Kristen Tetherton or on behalf of the additional insureds) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as part of the same project. CG2010 04/13 Insurance Services Office Inc 2010 Paget of 2 To: Larry Dreimian Page 5 of 5 2015-09-15 19:57:20 (GMT) 18662759175 From: Kristen Tetherton Name of I isured; TRITON TECIINOLQGY SOLUTIONS TNC Policy Number: BKS(16)56399403 THIS ENDORSEMENT CITANGES THE POLICY, PLEASE READ IT CARETULLY. AMENDMENT OF OTHER INSURANCE CONDITION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE RAWF A. The following is added to provision a. Primary insurance of paragraph 4. Other Insurance under Section IV - L.'OMMERICAL GENERAL LIASILI'I'Y CONDITIONS: However, when an additional insured has been added to this Coverage Part by attachment, of an endossemenL, we will.not seek., contribution.from the "additional insured's owit insurance." provided that: (I)You and :the additional insured have agreed in a writ(eu contract diatthis insurance is primary and non-contributory; and (2) The "bodily injury" or property damage" occurs, or the "Personal and advertising injury" is committed, subsequent to. the execution of such contract. B, For the purpose of this endorsement the following is added. to SECTION V DEFINITIONS: "-`Additional insured's own insurance," means. other insurance for which the additional insured is designated as a Named Insured. 22-1,11.(01/07) Includes copyrighted material of Insurance Services Office The with its permission. EXHIBIT E CITY COUNCIL POLICY 100-5 16 Triton Technology PSA 15 SUBJECT POLICY EFFECTIVE --AGE NUMBER DATE DRUG-FREE WORKPLACE 100-5 8-8-89 1 of 3 BACKGROUND Under the Federal Drug -Free Workplace Act of 1988, passed as part of omnibus drug legislation enacted November 18, 1988, contractors and grantees of Federal funds must certify that they will provide drug-free workplaces. At the present time, the City of Costa Mesa, as a sub -grantee of Federal funds under a variety of programs, is required to abide by this Act. The City Council has expressed its support of the national effort to eradicate drug abuse through the creation of a Substance Abuse Committee, institution of a City-wide D.A.R.E. program in all local schools and other activities in support of a drug-free community. This policy is intended to extend that effort to contractors and grantees of the City of Costa Mesa in the elimination of dangerous drugs in the workplace. PURPOSE It is the purpose of this Policy to: 1. Clearly state the City of Costa Mesa's commitment to a drug-free society. 2. Set forth guidelines to ensure that public, private, and nonprofit organizations receiving funds from the City of Costa Mesa share the commitment to a drug-free workplace. POLICY The City Manager, under direction by the City Council, shall take the necessary steps to see that the following provisions are included in all contracts and agreements entered into by the City of Costa Mesa involving the disbursement of funds. 1. Contractor or Sub -grantee hereby certifies that it will provide a drug-free workplace by: a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in Contractor's and/or sub -grantee's workplace, specifically the job site or location included in this contract, and specifying the actions that will be taken against the employees for violation of such prohibition; 17 Triton Technology PSA 15 SUBJECT POLICY EFFECTIVE PAGE NUMBER DATE DRUG-FREE WORKPLACE 100-5 8-8-89 2 of 3 b. Establishing a Drug -Free Awareness Program to inform employees about: 1. The dangers of drug abuse in the workplace; 2. Contractor's and/or sub -grantee's policy of maintaining a drug-free workplace; 3. Any available drug counseling, rehabilitation and employee assistance programs; and 4. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; c. Making it a requirement that each employee to be engaged in the performance of the contract be given a copy of the statement required by subparagraph A; d. Notifying the employee in the statement required by subparagraph 1 A that, as a condition of employment under the contract, the employee will: 1. Abide by the terms of the statement; and 2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction; e. Notifying the City of Costa Mesa within ten (10) days after receiving notice under subparagraph 1 D 2 from an employee or otherwise receiving the actual notice of such conviction; f. Taking one of the following actions within thirty (30) days of receiving notice under subparagraph 1 D 2 with respect to an employee who is so convicted: 1. Taking appropriate personnel action against such an employee, up to and including termination; or 2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health agency, law enforcement, or other appropriate agency; 18 Triton Technology PSA 15 SUBJECT POLICY EFFECTIVE PAGE NUMBER DATE DRUG-FREE WORKPLACE 100-5 8-8-89 3 of 3 g. Making a good faith effort to maintain a drug-free workplace through implementation of subparagraphs 1 A through 1 F, inclusive. 2. Contractor and/or sub -grantee shall be deemed to be in violation of this Policy if the City of Costa Mesa determines that: a. Contractor and/or sub -grantee has made a false certification under paragraph 1 above; b. Contractor and/or sub -grantee has violated the certification by failing to carry out the requirements of subparagraphs 1 A through 1 G above; c. Such number of employees of Contractor and/or sub -grantee have been convicted of violations of criminal drug statutes for violations occurring in the workplace as to indicate that the contractor and/or sub -grantee has failed to make a good faith effort to provide a drug-free workplace. 3. Should any contractor and/or sub -grantee be deemed to be in violation of this Policy pursuant to the provisions of 2 A, B, and C, a suspension, termination or debarment proceeding subject to applicable Federal, State, and local laws shall be conducted. Upon issuance of any final decision under this section requiring debarment of a contractor and/or sub -grantee, the contractor and/or sub -grantee shall be ineligible for award of any contract, agreement or grant from the City of Costa Mesa for a period specified in the decision, not to exceed five (5) years. Upon issuance of any final decision recommending against debarment of the contractor and/or sub -grantee, the contractor and/or sub -grantee shall be eligible for compensation as provided by law. 19 Triton Technology PSA 15 Cl T Y COUNCIL A GENDA REPORT MEETING DATE: OCTOBER 6, 2015 ITEM NUMBER: IVB -1 SUBJECT: PROPOSED GENERAL PLAN LAND USE ALTERNATIVE FOR THE YEAR 2015-2025 GENERAL PLAN UPDATE DATE: SEPTEMBER 25, 2015 FROM: DEVELOPMENT SERVICES DEPT. PRESENTATION BY: GARY ARMSTRONG, AICP, DEV. SVCS. DIRECTOR LAURA STETSON, AICP, PRINCIPAL, MIG INCORPORATED FOR FURTHER INFORMATION CONTACT RECOMMENDATION GARY ARMSTRONG (714) 754-5182 Provide the following direction to staff for the Year 2015-2025 General Plan Update for each item by separate action: A. For the Proposed General Plan Land Use Alternative, direct staff to include the following: 1. Residential Incentive Overlay consisting of 40 du/acre along Harbor Boulevard and Newport Boulevard. 2. Segerstrom Home Ranch at a maximum of 1.2 million square feet, or 0.64 FAR of office uses on the development site. 3. Sakioka Lot 2 at a maximum density of 80 dwelling units per acre without any changes to the existing trip budget, maximum 660 units, and any other development standards as specified in the North Costa Mesa Specific Plan. 4. SoBECA Mixed-use Overlay Zone with a site-specific density of 40 dwelling units per development lot with an overall cap of 20 du/acre in the overall urban plan area. 5. Harbor Mixed -Use Overlay Zone as a new mixed-use planned development area with a maximum 1.0 FAR and maximum specified residential density. 6. Fairview Development Center property with a new land use designation consisting of: (a) 0.25 FAR Institutional/Recreational, (b) Minimum 25% open space for recreational purposes (approximately 28 acres), and (c) Maximum 500 dwelling units at 15 du/acre (or maximum 25 du/acre) with a density bonus. 7. LA Times Site at a maximum 0.64 FAR for office uses and 0.54 FAR for retail/commercial uses in a Commercial Center land use designation. B. For other Alternative 1. Direct staff to study any other Land Use Alternative(s) in addition to the Proposed General Plan Land Use Alternative specified above. BACKGROUND Purpose of Study Session On September 8, 2015, the City Council and Planning Commission held a joint study session to consider potential land use alternatives for 2015-2025 General Plan. The full study session report could be accessed at the following link: http://www. costamesaca.gov/ftp/council/agenda/2015/2015-09-08SS/Item1.pdf The purpose of this study session was to obtain input from the Planning Commission and City Council on proposed General Plan land use changes. After incorporating comments from the study session, staff is seeking Council direction on a recommended land use strategy for the General Plan update. While State Law does not require the City Council to give formal direction on a preferred land use plan, staff is requesting authorization from Council to proceed with a land use strategy. This report identifies a primary General Plan Land Use Alternative and summarizes comments from the study session. Other potential alternatives, as directed by Council, will be further analyzed in the City's traffic model and the Environmental Impact Report (EIR). Brief Summary of Study Session Comments The following summary represents comments that appear to have interest from two or more Councilmembers/Commissioners. If there was general interest, these comments became the basis for the development of the General Plan Land Use Alternative for study purposes. Comments which were made by an individual member without reinforcement or follow-up by another Councilmember/Commissioner are not included in the proposed General Plan Land Use Alternative. [Attachment 1, Summary of Comments from Study Session] For example, comments which formed the basis of the Proposed General Plan Land Use Alternative included the following: • Home Ranch Site A higher Floor Area could be supported to attract major users; general support to increase the FAR to 0.64. No housing to be allowed on this site; however, mix of commercial and office uses allowed based on the trip budget determined by 0.64 FAR for office uses. • LA Times Site This site includes the 24 acres of the LA Times site and the adjacent ballfield recently acquired by the Tribune. Comments were in support of an increase of maximum 0.64 FAR for office uses consistent with the allowed intensity for Home Ranch with no housing units allowed. • Robinson -Pharma Site No change to the current land use designation is supported. In general, no new housing to be allowed north of the 405 Freeway west of South Coast Plaza. • Sakioka Lot 2 General support to increase the maximum density for residential development to 80 du/acre (instead of 28 du/acre currently allowed) with the current cap on the maximum number of units (660 units). No change to the FAR. • Fairview Developmental Center Allow for 25 percent open space/ parks and recreational uses; no corporate offices to be included in the land use. Maximum residential units to be no more than 500 units. • Residential Incentive Overlay Zone on Harbor and Newport Boulevard Expand the area to the west of the freeway to include a block north of Bay Street and four blocks east of the freeway between 20t" Street and 19t" Street. • SoBECA No change to the proposed land use with a maximum density of 40 du/acre- PROPOSED GENERAL PLAN LAND USE ALTERNATIVE The final draft of the Land Use Alternative includes only 4 percent of the area of the City and the majority (96%) is left unchanged. As previously noted, the strategy behind targeted land use changes is to identify specific areas that allows the City to maximize development potential such as the vacant land north of Interstate 405, motel nodes and marginal commercial land uses located along major freeways, Harbor Boulevard, and Newport Boulevard. The focus areas for the proposed land use alternatives are based on their individual development potential and existing land uses, and the boundaries were established based on proximity to sensitive uses. For each of the focus areas a description of the intent of the land use district is provided in Attachment 3 - Land Use Descriptions. The focus areas are further described in a series of maps that include the existing land use, existing General Plan designations, and proposed alternative designations, along with likely build out information and trip generation rates for each mapped condition. Important Note: The Proposed General Plan Alternative will be studied in the Environmental Impact Report along with any other Alternatives as directed by Council. The identification of a Proposed General Plan Alternative at this point does not represent a final commitment or determination by the City Council of the Final General Plan. A brief summary of the land use changes for each focus area for the Proposed General Plan Land Use Alternative is provided as follows. 1. Residential Overlay of 40 du/acre along Harbor Boulevard and Newport Boulevard The Residential Overlay would create opportunities for residential development at strategic locations along Harbor Boulevard and Newport Boulevard. This designation would allow for new -high density residential uses of up to 40 du/acre in areas where only commercial uses were previously allowed or residential uses were allowed up to 17 du/acre. Buildings can be up to four stories in height, provided privacy concerns of established neighborhoods are adequately addressed through the setbacks of upper stories or other design approaches. The Overlay would also increase development opportunities on underutilized motel and commercial properties. Interest in reducing the proposed density from 40 du/acre to 25 du/acre is indicated as a secondary alternative. The proposed map includes two areas; Council direction is needed to specify the areas to be included in the Residential Incentive Overlay Zone. • Option 1, includes several blocks on the eastside of the freeway and the Sandpiper Motel property located at 1967 Newport Boulevard; • Option 2, includes Option 1 and five additional blocks including a block north on Bay Street on the west side of freeway and four blocks on the eastside between 19th and 20th Street. 2. Segerstrom Home Ranch This alternative would revise the North Costa Mesa Specific Plan development standards for the 43.57 -acre Segerstrom Home Ranch sub -area, which is located south of Coast Drive and north of Interstate 405. Currently, the Specific Plan for this sub -area allows up to 760,000 square feet of office and office -related uses at an FAR of 0.40. The new land use will allow up to 0.64 FAR and 1.2M square feet of office use. The maximum intensity on this site will be based on the trip budget for 0.64 FAR office development. Parking structures would be encouraged to create opportunities for plazas and open spaces integral to development. Restrictions would apply to residential development within 500 feet of Interstate 405, including the use of buffering, sound walls, landscaping, air filtration systems, and similar measures to reduce noise and air quality impacts. The request from the property owner for an additional 300 dwelling units is not included in the Proposed General Plan Land Use Alternative. 3. Sakioka Lot 2 Consistent with the allowable densities, the recommended Land Use would allow a maximum residential density of 80 du/acre, or 660 maximum units and an FAR of 1.0. No changes to the maximum allowable trip budget is being proposed. This designation is intended to encourage moderate -scale mixed-use development that balances high-density residential and professional office uses. Commercial and retail uses would also be allowed to support surrounding residential and professional office uses. Restrictions would apply to residential development within 500 feet of Interstate 405, including the use of buffering, sound walls, landscaping, air filtration systems, and similar measures to reduce noise and air quality impacts. The request from the property owner for a 1.5 FAR is not included in the Proposed General Plan Land Use Alternative. 4. SoBECA The SoBECA Urban Plan will continue to include a mix of housing and retail/service commercial businesses, light industrial uses, creative studios, retail campuses, and entertainment and restaurant uses that attract local residents and visitors. Permitted development approaches would be mixed-use development that combines residential and commercial uses, as well as stand-alone uses. This designation would emphasize commercial uses and would aim to expand the established innovative, eclectic, and unique uses that demonstrate the importance of homegrown and incubator -type businesses to the local economy. The integration of innovative public spaces and "hangout" areas for special events would be highly encouraged. The maximum residential density of the Urban Plan is site specific density of 40 dwelling units with an overall cap of 20 du/acre or (784 maximum units). The maximum building floor -area ratio of 1.25, and a maximum height of four stories or 60 feet is consistent with the existing overlay. 5. Harbor Mixed -Use Overlay Zone This mixed-use corridor area is intended to promote lot consolidation for marginal commercial properties and provide a synergy between Harbor Boulevard commercial corridor and 19th Street focusing on the Triangle as the downtown. Design standards will need to be incorporated to encourage stepped setback along Harbor Boulevard and minimize tunnel effect with development of high residential on both sides. 6. Fairview Development Center The center provides a unique opportunity for recreational and residential because of its golf course setting. A new General Plan Land use designation is proposed to allow: • 0.25 FAR Institutional/Recreational • Minimum 25% open space for recreational purposes (approximately 28 acres) • 15 du/acre, or maximum 25 du/care with a density bonus, for an overall maximum of 500 units 7. LA Times Site This site includes the 20 -acre site and the adjacent ballfield site recently acquired by the Tribune. The combination of parcels add to approximately 24 acres. As directed by council, Commercial Center land use designation is designated for this site with a maximum development intensity of 0.64 for office use. A combination of land uses could be considered as long as the overall trip budget is not exceeded. Similar to the proposed changes to Home Ranch site allow a maximum 0.64 for office uses and 0.54 for retail/commercial uses within the Commercial Center land use designation. Traffic Modeling of Proposed General Plan Land Use to Date Please refer to Attachment 4, technical memorandum of the traffic analysis to date. Please note that this information was provided at the study session and does not include the Proposed General Plan Land Use Alternative as currently described in this report. Once a recommended alternative has been identified a comprehensive Traffic Model Run will be performed. The Traffic Model Run will more accurately calculate anticipated overall traffic volumes for the City, including the preferred land Use changes, and how those trips will be distributed around the City. The Traffic Model Run will predict traffic volumes and levels of service grades for major roadways and intersection throughout the City. Fiscal Impact Analysis Please refer to Attachment 5 for the fiscal impact analysis to date. Preparation of General Plan EIR The land use plan is a recommendation based on all work with the community and policy makers that has been completed to date, and this recommendation will receive full public review through both publication of the draft General Plan Amendments and the EIR. The EIR, in addition to analyzing the potential environmental effects resulting from the proposed General Plan Amendments, will examine alternatives to the proposals. While as required by law, the alternatives analysis will focus on alternatives capable of reducing any significant environmental effects that the EIR identifies as associated with the draft General Plan Amendments (and the draft land use plan in particular), staff would like the EIR to consider any alternatives that the Council directs. This approach will provide for broad public disclosure of any alternatives that may be considered during the public review process, once the draft General Plan Amendments and EIR are published. Other Land Use Alternatives In addition to the Proposed General Plan Land Use Alternative, Council may direct staff to further study other alternatives. Based on the feedback given at the study session, there is interest from a Councilmember to study the following: 1) Study housing north of the 1-405. If there is interest to study residential uses in this area, Council may direct staff to include the Segerstrom's original request for additional residential units for Home Ranch Site. The property owner is seeking to include 300 residential units in addition to the 0.64 FAR (1.2M square feet) to allow for a mixed use development at this site. This alternative will need to be considered in the traffic model so that any potential impacts to nearby intersections is studied and a new trip generation cap is established. Council may also provide any other direction as it relates to other potential residential development sites in this area. 2) Reduce Density of the Residential Incentive Overlay Zone to maximum 20 du/acre with a density potential of up to 24 du/acre for all residential incentive areas proposed on Harbor and Newport Boulevard. (The proposed General Plan Alternative specifies the Residential Incentive Overlay Zone at 40 du/acre.) CONCLUSION Staff is seeking formal direction on the Proposed General Plan Land Use Plan and the potential alternatives. This information will be guiding preparation of the General Plan EIR that will be available for a 45 -day public review in January 2016. The Proposed General Plan Alternative will be studied in the Environmental Impact Report along with any other Alternatives as directed by Council. The identification of a Proposed General Plan Alternative at this point does not represent a final commitment or determination by the City Council of the Final General Plan. GARY ARMSTRONG, AICP Economic Development & Development Services Director/ Deputy CEO Attachments: 1 — Summary of September 8, 2015 Study Session 2 — Land Use Exhibits 3 — Land Use Descriptions 4 — Technical Memorandum — Vehicle Traffic Forecasts 5 — Technical Memorandum — Fiscal Impact Model Methodolo 6 —Additional Documents Distribution: CEO Assistant CEO City Clerk (2) City Attorney Dev. Svcs. Director Transportation Division Manager Staff (6) File (2) ATTACHMENT 1 September 8, 2015 Study Session General Plan Comments Councilmember Foley • Open to residential north of 405. Thought that done correctly, mix use could benefit the commercial area and also reduce traffic. • Would like to consider and study the traffic study, alternative 2, pg. 4b of staff report. • Fairview development center, agreed with councilmember Genis; supports land reserved for public purpose, predominantly parkland and veterans housing as well as some other transitional housing. • LA Times facility, would like to see the study and a little more input from staff. • Open to studying the Pharma site. Like the idea of looking at the entire area, north of the 405. • Harbor Blvd., concerned about a "canyon effect" of housing all the way down. Also the impacts of the recent plans by Santa Ana and how they impact Costa Mesa plans. Not in support of increasing the allowance of housing on Harbor Blvd. other than on the ends. • SOBECA, concerned about density in that area, and how it will create a complete traffic backlog. Would like to study how the most recent approval of housing is impacting what's currently on the ground. • Do not support the turning of Newport Blvd. into all housing. Would prefer a way to revitalize Newport Blvd. with hotels and making it attractive for tourism for boutique or unique themed motels that are family friendly. • Concerned about high density housing on Newport would and impacts on eastside residents and in general don't support the building of high density housing along the freeway. • Agree with Councilmember Genis and Mayor Pro Tem Righeimer regarding the economic study and getting more information on how those numbers are calculated. • Not supportive of the 40 units/acre density citywide. + Concerned about the timing of General Plan and meetings of the Bikability committee and their recommendations. • Doesn't support Councilmember Monahan's comments because of not enough time to discuss with staff Councilmember Genis • Agreed with Mayor Pro Tem on some issues. • Concerned with the overall numbers with regard to balance; 60% high density housing not being a healthy mix. Concerned about having a more transitory population if we tilt toward multi -family. • Believes Fairview was acquired for public purposes and should be used for public purposes, parks and parklands. • Do not object to the 40 units/acre north of the 405, but it's too high for south of the 405. • Need to be looking at incentivizing housing affordability at our next staff report for the urban plans. • Concerned about exclusionary housing, and that it opens up the city to a lot of problems and it's not good for the community. Supports a more inclusionary proposal. • Concerned about addition of 20,000 more people and need for parkland, about 85 more acres of parkland. In support of parkland, whether if it's Fairview or somewhere north of the 405, or even in the southwest area. • With respect to Councilmember Monahan's comments, don't see the need for the changing of densities. ICL— Mayor Pro Tem Righeimer • Agreed that north part of 405, walkability and bikeability has to be dialed in. • In support of Home Ranch property FAR increasing from .40 to .64 FAR to the 1.2 million sq/ft • Does not support residential north of the 405, west of south coast plaza. • LA times, not supportive of any more density than the Home Ranch property; 0.64 on existing 20 acres, and no residential. • Need to keep traffic inside the development and keep them from going to the main streets. • Robinson Pharma building, did not support any of proposed changes. • Sakioka property, concerned about increasing FAR, it's just way too dense, Similar density to the lakes project, with 5 story 100 units per acre; 100 du/acre on this property. • Fairview development center, once in a lifetime opportunity for the city. There is a need for park fields in the city and affordable housing. This site is not for the institutional or business type projects. Would not support 1,000 units here; supports lower density and maintaining 25% of the property as parks and open space. Include affordable housing and regular housing there, with lower density (not 1,000 but more like 500) • The issues of parks and bikability and some of the densities north of 405 should be studied. • He'd like to see this come back to him at the October meeting. Mayor Mensinger • North of 405, agree with Councilmember Genis and Mayor Pro Tem; housing is a problem. FAR, agree with Councilmember Genis and Mayor Pro Tem on increase. He would like to see the projects built. Would like to see that there is some sort of trigger to build. • Fairview, needs to remain open spaces, some housing included. • Motels on Harbor Blvd., it is what they are. 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'fir .: -,' `1'�t/.. ., '•, _ A �- e' _ �, '' � _,� ATTACHMENT Costa Mesa Land Use Element Draft Recommended Land Use Descriptions 2015-2025 Ganpral Plan Updates October b, 1015 This Draft Recommended Land Use Plan for targeted areas of change is based on comments made at the September 8, 2015 City Council meeting. The Recommended Plan has been refined and refocused to address Council members' comments. This recommendation is from staff and not intended to be final. Public hearings to adopt the recommended Land Use Plan are anticipated to occur in early 2016. The Draft Recommended Land Use Plan addresses six focus areas of the City: Segerstrom Home Ranch • Residential Incentive Overlay • SoBECA • Harbor Mixed Use District • Fairview Developmental Center • LA Times Site These focus areas affect less than four -percent of the entire City. Most of the recommended land use changes have been discussed previously by the City Council and Planning Commission. Upon direction from City Council, City staff and the consultant team will prepare the Draft Land Use Element. Segerstrom Home Ranch This recommendation would revise the North Costa Mesa Specific Plan development standards for the Segerstrom Home Ranch sub -area, located south of Coast Drive and north of Interstate 405. Currently, the Specific Plan for this sub -area allows up to 760,000 square feet of office and office -related uses at a floor -area ration (FAR) of 0.40. The recommended alternative would allow office uses to increase to 1,200,000 square feet at a FAR of 0.64. The Land Use Element will include language stipulating that the overall building intensity will not exceed the maximum allowable development set forth by a "trip budget' to be determined based on roadway level of service (LOS) standards. The new General Plan land use goal for this site would be to integrate modest -scale professional offices. Parking structures would be encouraged to create opportunities for plazas and open spaces integral to development. Recommended Development Standards Maximum commercial intensity • Maximum building height 0.64 FAR 5 stories (no change from existing regulations) Note: Residential is not being proposed on the Home Ranch site. Draft Recommended Land Use Descriptions October 6, 2015 Page 1 Sakioka Lot 2 This alternative would revise the North Costa Mesa Specific Plan development standards for the Sakioka Lot 2 sub -area, located south of Sunflower Drive and west of the SR -55 freeway, to increase the existing residential density limit from 28 units per acre to 80 units per acre. The maximum number of residential units allowed is 660. The Land Use Element will include language stipulating that the overall building intensity will not exceed the current maximum allowable development trip budget. Also, restrictions would apply to residential development within 500 feet of Interstate 405, including the use of buffering, sound walls, landscaping, air filtration systems, and similar measures to reduce noise and air quality impacts. Development Standards • Maximum residential density • Maximum commercial intensity • Maximum building height Residential Incentive Overlay 80 du/ac (660 units maximum overall) 1.00 FAR (no change from existing regulations) 12 stories (no change from existing regulations) The Residential Incentive Overlay would create opportunities for residential development at strategic locations along Harbor Boulevard and Newport Boulevard. This designation would allow for new higher -density residential uses in areas where limited residential with lower densities are allowed. Small -lot single-family subdivisions would be appropriate as well. The Residential Incentive Overlay would also expand development opportunities on commercial properties not developed to their full potential or supporting outdated buildings, including motels. Maximum building height would be four stories, provided privacy concerns of adjacent established residential neighborhoods are adequately addressed through the setback of upper stories or other design approaches. Housing within the Residential Incentive Overlay would have a maximum density of 40 dwelling units per acre. The Residential Incentive Overlay, when applied through zoning regulations, would be activiated by a Master Plan screening process by the City Council. Staff anticipates establishing a minimum lot area for development which would vary depending upon the area to which the Overlay would be applied. Development Standards • Maximum residential density 40 du/ac • Maximum height 4 stories; 60 feet The SoBECA Urban Plan will continue to include a mix of housing and retail/service commercial businesses, light industrial uses, creative studios, retail campuses, and entertainment and restaurant uses that attract local residents and visitors. Permitted development approaches would be mixed-use development that combines residential and commercial uses, as well as stand-alone commercial and residential uses. This designation would emphasize commercial uses and would aim to expand the established innovative, eclectic, and unique uses that demonstrate the importance of homegrown and incubator - type businesses to the local economy. The integration of innovative public spaces and "hangout' areas for special events would be highly encouraged. Draft Recommended Land Use Descriptions October 6, 2015 Paye 2 The maximum residential density of the Urban Plan is recommended to be 40 dwelling units. The maximum 1.25 FAR would apply to mixed-use buildings that integrate residential and commercial uses, while stand-alone buildings would have a 1.0 FAR maximum. The maximum building height for all projects would be four stories. The maximum number of residential units allowed over the entire SoBECA Urban Plan area is recommended to be 784 units. The SoBECA Urban Plan would also be revised to include streetscape improvements that emphasize pedestrian -friendly and vibrant street frontages along Bristol and Baker Streets, and that improve the pedestrian and bicycle connectivity between the two areas. Development Standards • Maximum residential density • Maximum commercial intensity • Maximum height Harbor Mixed -Use District 40 du/ac (784 units maximum overall) 1.00 to 1.25 FAR (no change from existing regulations) 4 stories; 60 feet (no change from existing regulations) The Harbor Mixed -Use District consists of select areas along Harbor Boulevard, between Wilson Street and 19`h Street. The intent of the expansion is to encourage reuse/redevelopment of underutilized commercial properties along Harbor Boulevard and to introduce a residential component, allowing residential development at up to 20 dwelling units per acre. Similar to the 19'h West Urban Plan, the proposed 1.25 FAR would apply to projects that consist of both residential and commercial mixed uses; a 1.00 FAR would apply to stand-alone projects. The HorborMixed-Use District is intended to introduce a diverse mix of uses with the objective of creating a much more integrated, walkable, and complementary balance of creative industrial and office spaces, neighborhood -serving retail and commercial services, and residential uses along the southern portion of Harbor Boulevard that intersects with 19t" Street. Development Standards Maximum residential density 20 du/ac • Maximum commercial intensity 1.00 to 1.25 FAR • Maximum height 4 stories; 60 feet Fairview Developmental Center / Fairview General Plan Designation In anticipation of the future closure or downsizing of the Fairview Development Center, the recommendation for the Fairview property—to which a unique land use plan designation would apply—is a mix of residential, open space, and institutional uses. These uses are to be complementary to the Costa Mesa Golf Course and surrounding residential neighborhoods. The maximum residential density for Fairview would be 15 dwelling units per acre, with a maximum number of 500 residential units for the entire site. Additional housing units may be built, as long as they meet the density bonus provisions pursuant to State law (Government Code Section 65915-65918). At least 25 percent of the site will be dedicated to open space. The inclusion of institutional uses—such as public and private recreational facilities, sports parks, community centers, public facilities, and other similar uses—are also being recommended. The maximum FAR for institutional uses 0.25 FAR. Development Standards 25% minimum park / open space • Maximum residential density • Maximum institutional intensity • Minimum Open space 15 du/ac (maximum 500 unit capacity overall) 0.25 FAR (no change to existing regulations) 25 percent open space (> 25 acres) Draft Recommended Land Use Descriptions October 6, 2015 �-- i Page 3 LA Times Site The LA Times Site Overlay would create opportunities for either office or commercial retail development at a strategic location near the intersection of Harbor Boulevard and South Coast Drive. An office development project will be allowed to be developed at an FAR of 0.64 on the 24 -acre site, which allows up to 669,082 square feet office. Commercial retail development will be allowed to be developed at an FAR of 0.54, which allows up to 564,538 square feet of commercial retail. The LA Times Site Overlay would create additional opportunities for office and commercial retail that is complementary to the surrounding land uses. Development Standards • Proposed Office FAR 0.64 FAR Proposed Commercial Retail FAR 0.54 FAR Note: Residential is not being proposed for the LA Times site. Draft Recommended Land Use Descriptions October 6, 2015 —20— Page 4 ATTACHMENT Costa Mesa General Plan Update Vehicle Traffic Forecasts Stantec Prepared for: City of Costa Mesa Prepared by: Stantec Consulting Services Inc. September 25, 2015 Draft _21 e .Stantoc Costa Mesa General Plan Update Vehicle Traffic Forecasts September 25, 2015 Draft Prepared for: City of Costa Mesa Submitted by: Stantec Consulting Services Inc. 38 Technology Drive, Suite 100 Irvine, California 92618-5312 ,- 2 2 COSTA MESA GENERAL PLAN UPDATE VEHICLE TRAFFIC FORECASTS Table of Contents 1.0 INTRODUCTION................................................................................................................1 2.0 CITYWIDE LAND USE AND TRIP GENERATION.................................................................1 3.0 EXISTING AND FUTURE TRAFFIC VOLUMES.....................................................................8 List of Tables Table 2-1 Average Daily Traffic (ADT) Trip Generation Rates.................................................2 Table 2-2 Costa Mesa Citywide Land Use and Trip Generation Summary ..........................4 List of Figures Figure 2-1 ADT Trip Generation Difference (Current General Plan Buildout Versus ExistingConditions)......................................................................................................6 Figure 2-2 ADT Trip Generation Difference (Proposed General Plan Buildout Versus Current General Plan Buildout).................................................................................7 Figure 3-1 Existing ADT Volumes(000s)........................................................................................9 Figure 3-2 2035 Circulation System Improvements.................................................................10 Figure 3-3 2035 Current General Plan ADT Volumes(000s)...................................................I 1 Figure 3-4 2035 Proposed General Plan ADT Volumes (000s) ...............................................12 Figure 3-5 ADT Volume Difference (Current General Plan Buildout Versus Existing Conditions)..................................................................................................................13 Figure 3-6 ADT Volume Difference (Proposed General Plan Buildout Versus Current GeneralPlan Buildout)..............................................................................................14 4 Stantec v:\2013007190\report\rpt cmgp_vehicle_Imffic forecasfs_dmff20150925.docx -23- COSTA MESA GENERAL PLAN UPDATE VEHICLE TRAFFIC FORECASTS 1.0 Introduction This report, prepared by Stantec Consulting Services Inc. (Stantec), summarizes the vehicle traffic data forecasts prepared as part of the City of Costa Mesa General Plan update. For the analysis, vehicle traffic generation estimates were calculated based on the existing land uses in the City as well as the land uses associated with buildout of the City's current General Plan and the proposed General Plan that is under consideration. The analysis also compares existing and future vehicle traffic volumes on the City's roadway system. Existing traffic volumes are based on observed traffic counts collected in 2012 and 2013 whereas future traffic volumes are based on buildout of the current and proposed General Plan were determined using the Costa Mesa Traffic Model (CMTM). The CMTM is derived from the Orange County Transportation Analysis Model, Version 3.4 (OCTAM 3.4), which is maintained by the Orange County Transportation Authority (OCTA). The CMTM has been certified by the OCTA as being consistent with the OCTAM regional model. 2.0 Citywide Land Use and Trip Generation As part of the Costa Mesa General Plan update process, an inventory of the existing land uses in the City of Costa Mesa was compiled and the future land uses associated with the buildout of the current and proposed General Plan were determined. Average daily vehicle (ADT) trip generation estimates based on the existing and future land uses were calculated using vehicle trip generation rates from various sources, primarily the Institute of Transportation Engineers Trip Generation Manual (9th Edition). The trip generation rates are summarized in Table 2-1, and citywide existing and future (current and proposed General Plan) land use and ADT trip generation estimates are summarized in Table 2-2. Note that future land uses in Home Ranch under the current General Plan and in Sakioka Lot 2 under the current and propose General Plan are subject to the trip generation caps that have been established for those areas. Also note that the future trip generation growth assumed for Orange Coast College (OCC) is based on the recently adopted OCC Facilities Master Plan. As indicated in Table 2-2, the ADT generated under the current and proposed General Plan is estimated to increase by 20.2% and 24.3%, respectively, over the City's existing ADT trip generation level. The land use and trip generation information presented here was also applied in the CMTM traffic model to forecast future traffic volumes on the City's roadway system. For the traffic model, the land use is specified according to the model's traffic analysis zone (TAZ) system. Figure 2-1 illustrates the trip generation difference by CMTM TAZ between existing conditions and buildout of the current General Plan, and Figure 2-2 illustrates the trip generation difference between buildout of the current General Plan and the proposed General Plan. 1 v:\20]300]190\r9porl\rpt_cmgp_v.hide rrarfic forecasts droft20150925.docx COSTA MESA GENERAL PLAN UPDATE VEHICLE TRAFFIC FORECASTS Table 2-1 Average Daily Traffic (ADT) Trip Generation Rates Land Use Catesiory Units Source ADTTri Rate I. Low Density Residential DU ITE Category 210 Single Family Detached 9,52 2. Medium Density Residential DU Average of ITE Category 210 Single Family Detached and ITE Category 220 Apartments 8.09 3. High Densis Residential DU ITE Category 220 Apartments 6.65 4. Higher DensityResidential DU ITE Category 220 Apartments 6.65 5.A e Qualified HousingDU ITE Category 252 Senior Adult Housing -Attached 3.44 6. General Office TSF ITE Category 710 General Office Building11.03 7. Medical Office TSF ITE Category 720 Medical -Dental Office Building,36.13 8. General Commercial TSF ITE Cate ory 820 Sho in Center E uafion for 200 iSF 53.28 9. Regional Commercial TSF ITE Cate o 820 Shopping Center Equation for 2000 TSF 23.80 10. Light Industrial TSF ITE Category 110 Light Industnal 6.97 11. Golf Course Acre ITE Category 430 Golf Course 5.04 12. Elementa /Middle School Stu ITE Category 520 ElementarySchool 1,p9 13. Hin Stu ITE Cate ory 530 High School 1.71 14. Cersit Stu ITE Category 540 Junior/Community College 123 15. Pu Acre ITE Cafe o 411 Cii Park1.89 16. Fa Acre OC Fair rounds Special Use 12.30 17. St TSF ITE Cate o 151 Mini -Warehouse 2.50 I8. Cif Hall TSF ITE Cafe o 733 Government Office Com lex 27.92 19. Performance Theater TSF Field Survey 1.23 20. Convalescent Care Be d ITE Cateacry 254 Assisted Living 2.66 21. Hospital Bed ITE Categoa 610 Hospital 12.94 22. Hotel Room ITE Category 310 Hotel Y1 23. Motel Room ITE Category 320 Motel 5.63 24. Auto Dealership TSF ITE CateqoE, 841 New Car Sales 32.30 25. Passive Park Acre ITE Category 411 City Park ADT 1,89 26. A g riculture Acre Assumed to be negligible .00 27. Religious Facility TSF ITE Cate o 560 Church 9.11 28. Vacant Acre Assumed to be ne li ible .00 29. Museum TSF ITE Category 590 Ubrary 5624 30. Home Ranch TSF ITE Category 710 General Office Building adjusted based on the established eak hour fn caps for Home Ranch 1.03 Siantec �, �xwi w��oon,,o� �:.�ae_+^nraeJ�om� mre�i. .Mona i �css,do�R -25- COSTA MESA GENERAL PLAN UPDATE VEHICLE TRAFFIC FORECASTS Table 2-1 Average Daily Traffic (ADT) Trip Generation Rates (continued) Land Use Category Units Source ADT _TP Rate 31. Sakioka Lot 2 i5F ITE Category 710 General Office Building adjusted based on the established Peak howfnp coos for Sakioka Lott 11.03 32. OCC Master Plan SG Unit Special Generator (SG) rates based on trip generation estimates from the 144.96 August 2015 Orange Coast College OCC Facilities Master Plan Abbreviations: ADT- average daily traffic DU - dwelling unit ITE -Institute of Transportation Engineers Trip Generation Manual, 9th Edition TSF- thousand square feet 5 StAntec .,1X7 v-UCr ai'SPI aa9P_ve�rcLJ�orTrC�'o2cails J,a1t3]I Sp9 oc, s2/ _moi COSTA MESA GENERAL PLAN UPDATE VEHICLE TRAFFIC FORECASTS Table 2-2 Costa Mesa Citywide Land Use and Trip Generation Summary Land Use Category Units Existing Amount ADT Current General Plan Buildout Amount ADT Proposed General Plan Buildout Amount ADT 1. Low Density Residential DU 14,210 135,290 14,788 140,789 14,791 140,817 2. Medium Density Residential DU 4,370 35,349 4,791 38,758 4,792 38,766 3. High enaly Residential DU 23,593 156.896 28.830 191,720 32,695 217,423 5. Age Qualifed Housinq DU 450 1,548 450 1.548 450 1,548 6. General Office TSF 7,112 78,442 8.830 97.392 10,908 120,312 7. Medical Office TSF 112 4,047 112 4,047 112 4047 8. General Commercial TSF 5,601 298,423 7,249 386,227 7.506 399,920 9. Regional Commercial TSF 4,140 98.531 4,640 110,431 4,640 110,431 10. Light Industrial TSF 13,087 91,217 13.108 91,365 13.078 91,156 11. Golf Course Acre 535 2,696 535 2,696 535 2,696 12. Elementa /Middle School Student 7,385 9,526 8,067 10,406 8,067 10,406 13. High School Student 4.590 7,848 4,998 8,547 4,998 8,547 14. College/University College/University Student 25.990 31,968 26,186 32,209 26,186 32,209 15. Public Facility Acre 176 336 176 336 203 387 16. Fairgrounds Acre 150 1,845 150 1,845 150 1,845 17. Storage TSF 1,171 2,931 877 2,196 877 2196 18. City Hall TSF 133 3,713 133 3,713 133 3,713 19. Performance Theater TSF 585 720 691 850 691 850 20. Convalescent Care Bed 448 1,191 448 1,191 448 1,191 21. Hospital Bed 472 6,108 472 6,108 122 1,579 22. Hotel Room 1,877 15,335 2077, 16,969 2077 16,969 23. Motel Room 2,272 12.793 2,272 12,793 946 5,327 24. Auto DealershipTSF 491 15,860 491 15,860 491 15,860 25. Passive Park Acre 592 1,122 592 1.122 592 1.122 26. A dculture Acre 72 0 27. Religions Facility TSF 555 5,055 555 5.055 555 5,055 28. Vacant Acre 18 0 6 0 6 0 29. Museum TSF - 140 7,874 140 7,874 30. Home Ranch Tri Ca TSF 759 &372 (31 Stantec v"...U1.11 9I d.aFlICl3J ,1, -2-j_ COSTA MESA GENERAL PLAN UPDATE VEHICLE TRAFFIC FORECASTS Table 2-2 Costa Mesa Citywide Land Use and Trip Generation Summary (continued) Land Use Category Units Current General Plan Buildout Amount ADT Proposed General Plan Buildout Amount ADT 30. Home Ranch Tri Ca TSF 759 8,372 31. Sakioka Lot 2 Tri Ca TSF titADT 862 9,508 t 862 9,508 32. OCC Master Plan SG 100 14,496 100 14,496 Total Tri Generation 018,790 1,224,423 1,266.250 Total Trip Generation Difference a 205,633 247,460 Total Trip Generation Percent Difference a 20.2% 24.37 (a) Compared to existing trip generation. Abbreviations: ADT -average daily traffic DU -dwelling unit TSF- thousand square feet 41 Stantec \ N73 71 Wt repaTlpl_cngp_V hT a' ialfic]arecas's_dm1r91 W 25,dacry Mti♦2 T TALEERT ¢ 3 ELLIS • �L A j - i MERRIMAC i + FAIR TLANTA , • = _ WILSON � F,p Esq 'sro. VICTORIA HAMILTON I • i—' Legend Tri 3000 - 4500 Fewer Trips 2999 - 2000 Fewer Trips m�•��� ,,f` 1999-1000 Fewer Trips X °o 15TH a x1 _ - i999-500 Fewer Trips 499 -1 Fewer Trips Q�r HOSPITAL °i,�, No Change y. Newp _ ': 1 - 500 Additional Trips 0 s� o Back Bay 500 - 100OAdditional Trips 00o 1000 - 2000 Additional Trips 32No 2000 - 5000 Additional Trips Pacific OCeen - 5000 - 10000 Additional Trips // RA`SIOE 10000+ Additional Trips _.. w Stantec �I. - =- ZG - Stantec COSTA MESA GENERAL PLAN UPDATE VEHICLE TRAFFIC FORECASTS 3.0 Existing and Future Traffic Volumes Existing ADT volumes based on traffic counts collected in 2012 and 2013 for the City's roadway system are illustrated in Figure 3-1. Year 2035 ADT volumes in the City were forecast using the CMTM assuming the existing roadway in the City plus the planned improvements shown in Figure 3-2. Improvements planned on the City's arterial roadway network include adding a fourth northbound lane on Harbor Boulevard south of Sunflower Avenue and a fourth southbound lane on Newport Boulevard between 19th Street and 17th Street. Additional lanes planned on the 1- 405 and SR -55 Freeways as part of the OCTA Measure M2 funding program were also assumed. Year 2035 CMTM ADT volumes based on buildout of the current and proposed Costa Mesa General Plan are illustrated in Figures 3-3 and 3-4, respectively. The differences in ADT volumes between existing conditions and 2035 current General Plan conditions are illustrated in Figure 3-5, and the differences in ADT volumes between 2035 current General Plan conditions and 2035 proposed General Plan conditions are illustrated in Figure 3-6. 4 St ri ec v\2073007190\repmt\rpt_1mgp vehide_1raRic_forecmt, d,.ff201 W925.docx -31- f ELLIS --- 5 7 13 17 SUNFLOWER S RL j _ m ' 11 12 13 Pacific Ocean 5tentec 52- 23 ANTON GARFIELD ! GISLER 11 -16 Q m YORKTOWN ! ! ,..4 .74 -- 19 23 32 36:' - -31 BAKER :-- T4`. �+ 2 ` ...,..=.26 6 ADAMS 3 - a 36� 37 29 MERRIMAC > S ARLINGTON - I 10 ¢ r 1 14 FAIR 21 24 PLANTA1 1 0 12 15 17 WILSON ry M1y ��^`SyA 4 27 - 29 31 VICTORIA 28 ry iAMILTON - _ i 3 8 4 -- a w p --13 22r 32 19TH 9 ! 5 19 11 ty 2 'i`O P9 � 17TH 5 7 8 p.. y hR L -5 CO9S 15TH Pacific Ocean 5tentec 52- /*TN FIg32. �j Stantec um - Std ntec -3� - I 7 S MACARTHUR w 10 19 2' SUNFLOWER ELLS 41 6 16 20 22m — - " 36 ANTON "� GARFIEID - GISLER_ F 2 ! I O X ♦ 11 6 _ _ __ C )p l9 YORKTONM 9 G 76 23 28 38 J1 -89.. BAKER 31 ADAMS t� 47 a 45 - - 44 35 - _ 4 12 ] ARLINGTON 1 18 rAIR rw 27 30 �1 n c ATLANTA I R -8- 14 -- A 20 19 WILSON 15 RIA 32 33 f 3 /ICTO Q 31 - 34 3T 33 Z 77-T >p auy_-- y 15 _2_44 19TH f 4 >J 0 J2 '» 8 _ 11 ^ 131 f 2 17TH 11 13 12 � rs _ 9 ,yA ' h , ➢ ., .-.. 15TH ➢ L� "� +� ALF. Pacific Ocean Sta ntec I 41,1 >BT y g¢ N 'pon o° ay 13�D Z ELLIS • - -- _ '>. SOUTH GARFIElO GISLER -- _ y p - _..___ _. PAULARIND m YORKTOWN - - • - __ _ - BAKER If I - .. ADAMS ARLINGTON MERRIMA141 C : h { P O i FAIR i y WL q x -_--- VICTORIA LTON ypQO • amu` -_ -. �( '`2H,�:�1 s Legend t �p r� ADT Volume e ♦ H ! 1-1000 Fewer Trips i�.�It'-iw No Change 5 ` 1-2000 More Trips 15TH u 95� 0 P hJQ�� HOSPITAL♦ ji#� ♦ "�"S'Q, ®° 2000-3000 More Trips ary 4000-6000 More Trips Newport,,.. Back Bay 6000-8000 More Trips ° X8000-10000 More Trips ]2ND 10000-14000 More Trips acific Ocean BAY -14000-19000 More Trips ® Sta ntec > y �v ELLIS ...... S4NFLOWER SOUTH COAST _ - -- ---_-- ANTON GARFIELD SISI ER 0 __- PAULARINO m VORKTOWN - _. fA BAKER t 0 ADAMS m -- - w �♦ AO m 7 L,�.7..., I _— __.__. -'_� ARLINGTON '• .. __.= MERRIMAC 411. f FAIR 1 46 ATLANTA % <�9�G.D/ Sqi. A VICTORIA Q� HAMILTON; � r i. y - - '`cryo ♦1l.♦ ; N�NE�S\r 4 ,.,.r., 19TH 9Hn Legend > rw ADT Volume • 17TH 1-1000 Fewer Trips al r .. e' No Change U •/� - 1-2000 More Trips ST cific Ocean \,F 2000-3000 More Trips Newport � 4000-6000 More Trips Back Bay � 6000-8000 More Trips 8000-10000 More Trips 10000-14000 More Trips 'AV -14000-19000 More Trips ATTACHMENT MEMORANDUM TO: Laura Stetson, AICP DATE: September 24, 2015 Single-family residential (DU's) Principal 14,791 100% 14,791 MIG 28,413 37,742 FROM: Roger Dale, Managing Principal FILE: #4034 12,146,000 The Natelson Dale Group, Inc. (TNDG) 11,052,860 Office square feet SUBJECT: Costa Mesa General Plan Update— 78% Overview of Methodology for Fiscal Impact Model Per your request, this memorandum provides an overview of the methodology for Fiscal Impact Model (FIM) being developed for the City of Costa Mesa General Plan Update. The information described in this memo is based on the preliminary analysis summarized at the City Council / Planning Commission study session on September 8. We should emphasize that the projections shown at that meeting were preliminary and based on inputs/assumptions that are being refined as we finalize the model. The final model will reflect the comments provided at the study session as well as additional refinements based on the forthcoming City Council meeting on October 6. The model evaluates General Fund revenues and costs associated with future development in the City. The model has two major components: 1) a forecast of Citywide fiscal impacts associated with General Plan buildout, and 2) a project -specific analysis tool that allows the user to evaluate the fiscal impacts for individual development projects (or planning sub -areas). The preliminary projections presented on September 8 were based on the following land use, demographic and traffic assumptions: Land Use Existing Development Theoretical Buildout Market Adjustment Factor Evaluated Buildout Single-family residential (DU's) 14,210 14,791 100% 14,791 Multi -family residential (DU's) 28,413 37,742 100% 37,742 Retail square feet 9,741,000 12,146,000 91% 11,052,860 Office square feet 7,224,000 11,882,000 78% 9,267,960 Industrial square feet 13,087,000 13,078,000 N/A 13,078,000 Land Use Existing Evaluated Buildout Resident Population 110,770 135,744 Jobs 88,348 102,026 Traffic (Citywide ADT) 1,081,790 1,266,250 24835 E. La Palma Avenue, Suite I, Yorba Linda, California 92887 Phone: (714) 692-9596 . Fax: (714) 692-9597 Memorandum to Laura Stetson, AICP September 24, 2015 Page 2 The "evaluated buildout" numbers reflect reductions in the projected amounts of retail and office development based on market constraints. For example, whereas the theoretical buildout numbers would accommodate 12.1 million square feet of retail space (an addition of 2.4 million square feet over the existing base of 9.5 million square feet), the adjusted buildout number for retail (based on TNDG's market analysis) would be 11.1 million square feet. This adjustment is critical to the reasonableness of the model results since the theoretical buildout numbers could potentially overstate retail development (and related sales tax revenue) by approximately 1 million square feet. PRELIMINARY Fiscal Projections Based on the above land use, demographic and traffic assumptions, the preliminary fiscal forecasts presented on September 8 were as follows: The attached printout includes selected tables from the General Plan component of the model; these tables summarize the major assumptions utilized to derive the revenue and cost projections. "Per capita" forecasting methodology As noted on the attached tables, certain revenue and cost line items are projected using a per capita forecasting methodology, based on existing per capita factors derived from the City's budget. Given that some revenues and costs are affected by both residential and non-residential development, the analysis considers employee and visitor "populations" in addition to the resident population. For purposes of estimating population "equivalents" the following factors are applied to the employee and visitor populations: • 1 employee is equivalent to 0.24 full-time residents s 1 visitor (hotel guest) is equivalent to 0.75 full-time residents These factors are consistent with generally accepted methodologies for this type of analysis and have been calibrated to Costa Mesa's budget for purposes of this FIM. 24835 E. La Palma Avenue, Suite I, Yorba Linda, California 92887 Phone: (714) 692-9596 . Fax: (714) 692-9597 Projected Percentage Existing Budget at Change FY 2015-2016 Buildout Through General Fund Budget (2015 $) Buildout Total Revenues $107.1 million $133.8 million 25% Total Expenditures $108.3 million $128.1 million 18% Net Fiscal Balance -$1.2 million $5.7 million The attached printout includes selected tables from the General Plan component of the model; these tables summarize the major assumptions utilized to derive the revenue and cost projections. "Per capita" forecasting methodology As noted on the attached tables, certain revenue and cost line items are projected using a per capita forecasting methodology, based on existing per capita factors derived from the City's budget. Given that some revenues and costs are affected by both residential and non-residential development, the analysis considers employee and visitor "populations" in addition to the resident population. For purposes of estimating population "equivalents" the following factors are applied to the employee and visitor populations: • 1 employee is equivalent to 0.24 full-time residents s 1 visitor (hotel guest) is equivalent to 0.75 full-time residents These factors are consistent with generally accepted methodologies for this type of analysis and have been calibrated to Costa Mesa's budget for purposes of this FIM. 24835 E. La Palma Avenue, Suite I, Yorba Linda, California 92887 Phone: (714) 692-9596 . Fax: (714) 692-9597 Memorandum to Laura Stetson, AICP September 24, 2015 Page 3 Factors/Assumptions Needing Further Refinement As indicated above, the land use assumptions (buildout amounts) will be refined in the next iteration of the FIM based on direction provided at the October 6 City Council meeting. In addition, the following factors/assumptions are being refined as the FIM is finalized: • Costs for maintenance of parks and landscaped medians are set up to be forecasted on a per - acre basis. At this time, TNDG is coordinating with MIG and City staff to development assumptions regarding the future changes in these acreages. • The model currently classifies low density housing as "single family," and medium and high density housing as "multi -family." Per direction provided by the Council on September 8, the final model will show all three density levels (low, medium and high) as separate categories. • The FIM addresses the issue of potential increased costs related to the City's pension obligations. The projections are based on data provided by Finance Department staff, and are currently being confirmed for use in the final model. • The model shows a "bump" in assessed values resulting from periodic turnovers of residential properties (at which time properties can be re -assessed pursuant to Proposition 13 restrictions). This part of the analysis is based on data provided by Finance Department staff (showing long- term historic growth in citywide assessed values), and is currently being confirmed for use in the final model. Please feel free to call me directly if you have questions or would like to discuss any aspect of the preliminary model. 24835 E. La Palma Avenue, Suite I, Yorba Linda, California 92887 Phone: (714) 692-9596 . Fax: (714) 692-9597 I () Table 1 FY 2015 Data Inputs City of Costa Mesa Fiscal Impact Model Population Factors Single Family Household Size 2:7g Multi Family Household Size 2.50 City of Costa Mesa Assessed Valuation Property Tax Revenue Factors Property Tax Rate (City's Share) New Single Family Unit Value New Multi Family Unit Value New Retail Space (AV/Sq. Ft.) 1000 New Office Space (AV/Sq. Ft.) New Industrial Space (AV/Sq. Ft.) New Hotel Space (AV1Room) New Taxable Sales Rates General Commercial' 400.00 Regional Commercial $600.00 Retail $441.58 Office $0 Industrial $15.00 Property Transfer Tax Revenue Factors Property Transfer Tax Rate t 0,055°I Property Turnover Rate 7.515% Table 2 Existing Land Uses by Category City of Costa Mesa Fiscal Impact Model Enter Current Year Population: Average SFU Persons per DU 2.79 Average MFU Persons per DU 2.50 Enter Current Year Employees -, �..88,346 Existing Existing Assessed Sales Units/SF/Rooms Value Factors Tax Factors Residential Single-family A 14210 „$53p 400 Multi -family — 8,413 W .$288 QOO Subtotal, Residential 42,623 Commercial General Commercial _ 5 $tl9b00i �$115i �__ $400:QOj Regional Commercial _ 4144;t700a $1151 $600.00" Retail (overall average) 9 741,000 $115 " $4850221 Office 7,224;040;_ Industrial 13,087,000, $15.84 Subtotal, Commercial 30,052,000 HotellMotel (Rooms)m ,.14g) $54 Oi34a Parks (Acres) Landscaped Medians (Acres) y3^f 42- Table 3 Derivation of Other Revenue Projection Factors City of Costa Mesa Fiscal Impact Model City of Costa Mesa Population 110,770 City of Costa Mesa, Daytime Employee Population 88,348 City of Costa Mesa, Overnight Lodging Visitor Population 2,904 $1,272,000 R+E+V Employee Weighting Factor 0.24 Visitor Weighting Factor 0.75 Effective Daytime Employee Population 21,204 Effective Overnight Ledging Visitor Population 2,178 Budget Category Citywide OF Budget FY 2014115 Allocation Basis' Relevant Population Per Capita Revenue Electric Franchise Fee $1,272,000 R+E+V 134,152 $9.48 Cable Television Franchise Fee $1,300,000 R 110,770 $11.74 Gas Franchise Fee $250,000 R+E+V 134,152 $1.86 Solid Waste Hauler Franchise Fee $1,945,000 R+E+V 134,152 $14,50 Business License $954,000 E 88,348 $10.80 Licensesand Permits $139,100 R 110,770 $1.26 Fines and Forfeitures $1,190,000 R+E+V 134,152 $8.87 Use of Money and Property $276,300 NO CHANGE PROJECTED Fees and Charges $2,027,600 R 110,770 $18.30 Other Government Agencies $1,045,300 R 110,770 $944 Other Revenues $787.300 NO CHANGE PROJECTED (1) R = residents; F = empbyeee; V = visitors Table 4 Derivation of Projection Factors for Police Protection Costs City of Costa Mesa Fiscal Impact Model City of Costa Mesa Papulation 110,770 City of Costa Mesa, Daytime Employee Population 88,348 City of Costa Mesa, Overnight Lodging Visitor Population 2,ggq Employee Weighting Factor 02 Visitor Weighting Factor 0.75 Effective Daytime Employee Population 21,204 Effective Overnight Lodging Visitor Population 2,178 Citywide GF Budget Allocation Relevant Per Capita Budget Category FY 2015 Basis Population Cost Police Protection $41,016,560 R+E+V 134,152 $305.75 Table 5 Derivation of Projection Factor for Parks & Community Services Costs City of Costa Mesa Fiscal Impact Model City of Cosa Mesa Population 110,7 0 Citywide GF Budget Allocation Relevant Per Capita Budget Category FY 2015 Basis Population Cost Total Parks & Community Services Budget $4,958,298 Less: recreation fees and faculty, rentals (4,021,300) Net City cast $936,998 R 110,770 $8.46 Table 6 Derivation of Projection Factors for Development Services Costs City of Costa Mesa Fiscal Impact Model of Costa Mesa, Daytime Employee Population 88,348 Employee Weighting Factor 0.24 Visitor Weighting Factor 075 Effective Daytime Employee Population 21,204 Effective Overnight Lodging Visitor Population 2,178 Citywide GF Budget Allocation Budget Category FY 2015 Basis TOTAL GENERAL FUND EXPENDITURES Development Services Administration Planning Planning Planning Commission Building Safety Code Enforcement Building Safety OFFSETTING REVENUES Fire Permits Building Permits Electrical Permits Plumbing/Mechanical Permits Street Permits ZoningAlanance/CUP Fees Subdivision/Map Fees Environmental Impact fees Plan Checking Fee HOME/CDBG Funds (1) NET DEVELOPMENT SERVICES COST 662.546 1,530.432 24,600 837,447 1,758,061 (100,000) (1,111,000) (173,000) (212,000) (222,000) (117,000) (20,000) (25,000) (310,000) 734,306 $ 2,586,484 R+E+V (1) HOME/CDBG funding in excess of current year Housing & Community Development budget. Relevant Per Capita Population Cost 134,152 319.28 Table 7 Derivation of Projection Factors for Fire Protection Costs City of Costa Mesa Fiscal Impact Model Fire Department 2015 Budget Total Incidents per Year Cost per Incident Number of Incidents Incidents per per Year Existing Number of Occupancy Type Units, SF, or Rooms Single Family Unit 17,766 Multi -Family Unit 25,304 Retail (in 000'x) 9,456 Office (In 000'x) 7,429 Industrial (in 000's) 12,352 Overnight Lodging 4,123 Total Fire Department 2015 Budget Total Incidents per Year Cost per Incident Number of Incidents Incidents per per Year Unit 2,328 0.1310 2,294 0.0907 774 0.0818 439 0.0591 201 0.0163 445 0.1078 6,481 $20,075,061 6,481 $3,098 Table 8 Estimate of Existing (2015) Traffic Trips by Land Use City of Costa Mesa Fiscal Impact Model ADT/Unit (20151 9.52 6.82 40.75 11,42 6.97 6.78 N/A 1.90 N/A 2015 ADT ® 19 135,290 193,793 396,954 82,489 91,217 28,128 N/A 1,122 N/A 928,993 Total for General Plan Land Uses 140,822 257,422 450,413 105,828 91,154 20,494 N/A 1,122 N/A 1,067,256 Development Land Use Category Units (2015) Single Family Unit 14,210 Multi Family Unit 28,413 Retail (000'5 square feet) 9,741 Office (000's square feet) 7,224 Industrial (000's square feet) 13,087 Overnight Lodging (hotel/motel rooms) 4,149 Institutional N/A Parks (acres) 592 Other N/A Total Tdps ADT/Unit (20151 9.52 6.82 40.75 11,42 6.97 6.78 N/A 1.90 N/A 2015 ADT ® 19 135,290 193,793 396,954 82,489 91,217 28,128 N/A 1,122 N/A 928,993 Total for General Plan Land Uses 140,822 257,422 450,413 105,828 91,154 20,494 N/A 1,122 N/A 1,067,256 Table 9 Development Services Expenditures City of Costa Mesa Fiscal Impact Model Citywide Percentage/ Budget Budget Category FY 2015 Administration $ 1,139,355 Engineering 2,184,274 Transportation 2,027,273 Maintenance Services 11,299,619 Administration 288,016 Parkway & Median Maintenance 868,040 Park Maintenance 3,120,565 Streets 1,294,758 Graffiti Abatement 190,289 Storm Drain Maintenance 97,816 Signs and Markings 524,329 Facility Maintenance 1,555,672 Fleet Services 3,360,135 Total Public Services Expenditures S 18,650,521 Percentage/ Projection Number of Per Unit Basis Units Costs %Factor N/A 8.55% Per Capita(R+E+V) 134,152 $16.28 Per Traffic Trip 928,993 $2.18 %Factor N/A 2.84% Per Acre 12 $72,337 Per Acre 592 $5,271 Per Traffic Trip 928,993 $1.39 Per Capita(R+E+V) 134,152 $1.42 Percentage Input N/A 1.0% Percentage Input N/A 1.0% Percentage Input N/A 1.0% Percentage Input N/A 1,0% Table 10 Administrative and Overhead Expenditures City of Costa Mesa Fiscal Impact Model Budget Category City Council CEO's Office Finance City Attorney's Office Information Technology Non -Departmental Total Administrative/Overhead Functions Other General Fund Expenditures Percentage of Administrative/Overhead Costs of Total General Fund Citywide Budget FY 2015 $378,408 7,872,268 2,843,051 1,000,000 3,328,366 11,231,747 $26,653,840 $81,569,859 32,68% ~ 11Q_ ADDITIONAL DOCUMENTS - N13-1 1 IV Tribune Real Estate September 28, 2015 VIA EMAIL The Honorable Stephen Mensinger City of Costa Mesa 77 Fair Drive Costa Mesa, California 92626 Re: Tribune Property/Former LA Times Printing Mayor Mensinger: We appreciated the thoughtful consideration and policy input that the Planning Commission and City Council provided at the study session earlier this month concerning the General Plan update. We particularly appreciated the feedback regarding our desire to allow the updated General Plan to provide for potential redevelopment of the 25 -acre former LA Times property and the adjacent "ballpark" property fronting Harbor Boulevard with non -industrial uses. We, along with our proposed development partner Kearny Real Estate Company, have utilized the time since the September 8 Study Session to further develop our vision for the combined properties. As requested by City staff, our review has incorporated the results of traffic runs to confirm that our proposed commercial mixed-use land use designations for the property can be accommodated without additional impacts beyond what the City already anticipates as part of the General Plan update. In consideration of all the current information, we agree that the 0.64 FAR suggested at the Study Session is appropriate for the combined Tribune and ballpark properties. This FAR will be sufficient for us to be successful in developing a project significant enough to attract the types of companies that would bring high paying jobs, and the associated economic benefits, to the City. We urge the Council as part of this General Plan update process to incorporate an Urban Center Commercial or General Commercial designation that provides for a 0.64 FAR for these combined properties into the General Plan. 202 WEST FIRST STREET I LOS ANGELES, CA 190012 1 or Tribune Real Estate Having been involved in the General Plan Update process since January, 2014, we look forward to continuing to work cooperatively with you, the City Council and City staff to bring an innovative and appealing project to fruition at this key site. Very truly yours, Murray McQueen President Tribune Real Estate Holdings, LLC 202 WEST FIRST STREET I LOS ANGELES, CA 190012 S T E E LWAV E October 1, 2015 Honorable Stephen M. Mensinger; and, City Council Members City of Costa Mesa 77 Fair Drive Costa Mesa, CA 92628 ADDITIONAL DOCUMENTS - N13-1 E -Mail Transmittal City Clerk's Office Subject: "Emulex Property" at 3333 South Susan Street Inclusion in General Plan Update City Council Meeting on October 6, 2015- New Business No. 1 Dear Mayor Mensinger: Steelwave, LLC recently purchased the "Emulex Corporation Property", located in north Costa Mesa, abutting the LA Times/Tribune property and across the street from Ikea and Segerstrom "Home Ranch" property. We have invested in your community to create a prominent office campus. The property has frontage along South Coast Drive, Susan Street, Sunflower Avenue, and sides to the LA Times property and railroad spur track. At 14.25 acres we have three buildings totaling 179,090 sf which are partially occupied by Emulex Corporation. 3.2 acres of the property are vacant along the South Coast Drive frontage with previous approval to construct a 65,000 sf fourth building. The City is currently updating its General Plan which will address various opportunities for future growth in north Costa Mesa. At your joint study session with the Planning Commission, you recommended our neighboring property owners have their development potential increased to assist in attracting new businesses and jobs. As stated in your October 6t" City Council Staff Report, you are considering increasing the maximum build -out potential of Home Ranch, diagonally across the street from us, to 1.2m sf or .64 FAR. Additionally, you are considering changing the LA Times site from industrial to a "Commercial Center" land use designation, and increasing that property to .64 FAR as well. 2050 Main Street, Suite 830, Irvine CA 92614 1 PH 949-863-0390 1 WEB SleelWaveLLC.com ST E E LWAVE Mayor Stephen M. Mensinger Emulex Property 3333 South Susan Street October 1, 2015 Page 2. The Emulex office campus was included in the North Costa Mesa Specific Plan and Home Ranch Master Plan with an approved building ratio of approximately .40 FAR. Since we have acquired existing office buildings only 52% occupied, it is our intent to upscale the site and attract new businesses to make this a premier office campus. However, to remain competitive with our neighboring properties, we respectfully request you designate our property for a maximum 0.64 FAR for office uses and 0.54 FAR for retail/commercial uses, with a Commercial Center land use designation. In so doing, the Home Ranch property, LA Times abutting our westerly property line, and the Emulex campus would all have a consistent floor area ratio. We are excited to immediately market our property and attract new jobs to the community. With office space in place, we can satisfy an immediate market demand while the General Plan EIR is being prepared and Council makes its final decision. We understand inclusion in the "Proposed General Plan Land Use Alternative" is not an approval but merely authorization for your staff to analyze all property owner requests. We apologize for the lateness of our request, but please recognize we just acquired the property this week and could not proceed until we held title to the property. With our local office in Orange County, and significant expertise in real estate development and property management, we look forward to making a major contribution to Costa Mesa and supporting the community's needs. Sincerely, Han Jang Vice President, Acquisitions & Development Cc: Brenda Green, City Clerk City of Costa Mesa 2050 Main Street, Suite 830, Irvine CA 926114 PH -863.0,759 ADDITIONAL DOCUMENTS - N13-1 (WHITTIEK 1887 - - COLLEGE October 1, 2015 City Council City Of Costa Mesa 77 Fair Drive Costa Mesa Ca 92626 Re: General Plan Update Whittier Law School 3333 Harbor Blvd. Dear City Council Members: I am writing on behalf of the Whittier Law School, which is owned by Whittier College. As you undertake your city-wide General Plan Update, I would like to request that you include the law school property in the general plan process. While we have not fully vetted potential long-term land use alternatives for the site, we feel that it would be beneficial to Whittier College to include the Law school site as part of the general plan update process. Intracorp Companies, which has been active in the City of Costa Mesa in both Level 1 and Superior edge projects, will be assisting the college. We look forward to meeting with City staff to discuss the general plan process. Thank you for your consideration. Sincerely, Sharon D. Hcrzberger President Whittier College OFFICE OP THE PRESIDENT • 13406 E. PHILADELPHIA STREET - P.O. BOX 614 • WI-ITTIFR, CA 90608-06)4 TEL: (562) 907-4201 • FAX: (562) 907-4242 - PRLS[I)ENTPWHITTIER.EDIJ - "1WVV.W11ITTIF.R.EDU ADDITIONAL DOCUMENTS - N13-1 C Pi VFV PN I.• FBF^A R;',I E W" OF i3r=SGENERAL SERVICES Governor Edmund G. gown J VIA HAND DELIVERY & EMAIL October 6, 2015 The Honorable Stephen Mensinger Mayor of the City of Costa Mesa 77 Fair Drive Costa Mesa, CA 92626 RE: City of Costa Mesa Regular City Council Meeting, October 6, 2015; Proposed General Plan Land Use Alternatives for the 2015--2025 General Plan Update, Fairview Developmental Center Dear Mayor Mensinger: In June of this year, the California Legislature approved and the Governor signed into law Senate Bill 82 [SB82] (Chapter 23, Statutes of 2015) which added section 14670.36 to the Government Code. This legislation authorizes the Director the Department of General Services, with the consent of the Director of the Department of Developmental Services, to lease up to 20 acres at the Fairview Developmental Center (FDC) at a price that will permit the development of affordable housing for people with developmental disabilities (Shannon's Mountain).This legislation also requires that a minimum of twenty percent (20%) of the housing units developed shall be available and affordable to individuals with developmental disabilities served by a regional center pursuant to the Lanterman Developmental Disabilities Services Act. In addition to meeting the affordability requirements, the developer of the project will be required to comply with Section 1720 of the Labor Code, for the purpose of prevailing wage requirements. It has come to the state's attention that the city is updating their general plan and considering new land use designations for the FDC that would include a maximum of 500 dwelling units at a density of 15 dwelling units per acre (or a maximum of 25 dwelling units per acre with a density bonus). The state intends to proceed with the Shannon's Mountain project with the city as the lead agency for purposes of CEQA, building permits and inspections. However, at this time it is important to maintain maximum flexibility on the density for the Shannon's Mountain project since the project's financial feasibility will require a unit density greater than the proposed designation of 15 units per acre in order to meet the affordability goals. The state requests that the City include the 20 acres specified in SB 82 in the general plan update allowing a maximum of up to 40 units per acre, which density would be consistent with staff's initial recommendation (City Council/Planning Commission Joint Study Session on September 8, 2015) and with staff's recommendation to include the Residential Incentive Overlay into the general plan update allowing 40 dwelling units per acre for properties along Real Estate Services Division/Asset Management Branch I Slate of California I Government Operations Agency 707 3rd Sheet. 5th floor � West Sacramento, CA 95605 1 t 916.376.1800 f 916.376.6219 Mayor Mensinger -2- October 6, 2015 Harbor Boulevard (October 8, City Council 2015 Agenda). Additionally, the FDC is located within a designated High Quality Transit Area which usually has a minimum of 20 dwelling units per acre; therefore higher densities should be supportable. Moreover, the state respectfully requests that the city not take any action regarding new land use designations for the balance of the FDC property that may conflict with state law or in any way impede the state's use of the property. At the present time, no decision has been made regarding the closure of the FDC. Even if FDC closes, portions of the property will continue serving the needs of the developmentally disabled community, e.g. Harbor Village and Shannon's Mountain and/or other housing programs or specialized services. Additionally, in the event FDC closes at some future date and portions are determined to be excess to the Department of Developmental Services' (DDS) needs, the first priority would be to determine whether or not the property could be repurposed for state use. The state looks forward to working together with the city on Shannon's Mountain to provide housing for the developmentally disabled that will minimize density impacts on the area while improving the likelihood of financial feasibility. Please contact me at Robert. McKinnon(a)dgs.ca.pov or (916) 376-1814 if I can provide additional information. Sincerely, Robert W. McKinnon Assistant Branch Chief, Asset Management Branch Department of General Services cc: City Clerk, City of Costa Mesa Mayor Pro Tem Jim Righeimer, City of Costa Mesa Council Member Katrina Foley, City of Costa Mesa Council Member Sandra Genis, City of Costa Mesa Council Member Gary Monahan, City of Costa Mesa Claire Flynn, AICP, Asst. Development Services Director, City of Costa Mesa Fariba Shahmirzadi, Assistant Deputy Director, Administrative Operations, Department of Developmental Services Marie W. Maddy, Chief, Facilities Planning and Support Section, Department of Development Services Costa Mesa Affordable Housing Coalition October 6, 2015 Mayor Stephen M. Mensinger and City Council Members City of Costa Mesa 77 Fair Drive Costa Mesa, CA 92626 RE: Proposed Urban Plan Amendment to Amend the SoBECA and Westside Urban Plans Dear Mayor Mensinger and City Council Members: On behalf of the Costa Mesa Affordable Housing Coalition (the Coalition), we would like to thank the City for providing the community an opportunity to submit cormnents on the Proposed Urban Plan Amendment to Amend the SoBECA and Westside Urban Plans. As the City moves forward with amending the Urban Plans, the Coalition urges the City to take the following recommendations into consideration: 1. Approve proposed residential developments in the Urban Plans ONLY IF 20 percent of the homes are set-aside as affordable to lower income working households. In the City's Housing Element 2008-2014 planning period, while 1,047 moderate and above moderate income homes were constructed, only one low-income home was constructed in the City.1 In the City's Urban Master Plan, 501 units are entitled, under -construction or completed;2 however, not one of these units is affordable to lower income working families. The developments being constructed in the Urban Plans have targeted to moderate- and above moderate -income households. According to the input received by the builders of the developments in the Urban Plans, the profile specifically targets; young professional individuals; dual income professional couples or married couples with no children; second -home purchasers; move -up buyers and first-time home buyers and apartment dwellers seeking new property.' Unfortunately, lower income working families are excluded from this target. The input received also states that there are "uninterested/ unlikely buyers" that include: median to low income earners; retirees; mature families or families with older children; City Council/ Planning Commission Joint Study Session, Proposed Urban Plan Amendment to Amend the SoBECA and Westside Urban Plans, p. 5, September 8, 2015. ' Housing Element For The Costa Mesa General Plan 2013-2021, City of Costa Mesa, p. 10, January 21, 2014. 3 City of Costa Mesa Urban Master Plan Developments Attachment 2, City Council/ Planning Commission Joint Study Session, Proposed Urban Plan Amendment to Amend the SoBECA and Westside Urban Plans, p. 9, September 8, 2015. 'SIOZ Xvyy `Old `DVJS `SIOZ Uodag solgad lvao7 usayd msoj3o ,iliD ay];o 9190id s '51OZ `8 jagmaldaS `6'd `suuld uvgln ap!slsaM puu yaggoS oy1 pwuiv of luawpuawv uvld uugjn pasodwd `umssaS 4n1S luIop umssIuuu03 8uluuuld /I!aunoD flp `Z luauigovlltl sluoucdolanaQ uvld JalsuIN uugin vsayu visoDao ,c !o , uotigto0.5utsnoH glgvpaojV usoW tiso0 oqy aos tuvgvisg 4lux /1/VYVAI A2v vy �Joaoouts Ian Ilv�p ruugv3saunl It m4tjsg ,iglux Iouluoo of aaa3 asnald `suotisonb puu gnvq noxi 3I 'Ioafoad pasodoad ggi $utpau'Rga saguugo pasodoad puv sSutlaam i?utmoodn /fuu 3o pamaojut sn daa)l asnald •suojlupuamuiooaa ano of osuodsaa s,21[O oql sutavaq of patmao3 s�iool uotl?IuoO agd •suuld uugan aq1 ul splogasnoq 2mplaom amoaut jaetol ao; satltunlaoddo amoq algvpaojju osuaaaui jpm Iug1 sat�laltals ael;aa33a dolanap 01 saaplogwjuls Cltunmmoa pun uotlguo0 aqi glt.0 a1u ioqullo3 •Z •sagtmv3 fullaom amoout aamol 01 algvpao33t oq of sluamdolanap lutiuoptsga ganin3 oluanoouo puu oz[Itaotad of Ino$ v oluaao pinogs Xlt0 oql `purm u[ s[ql gjjAA, s•avoX aad 000`05$ uugl ssol pouauo splogasnoq jo ivaoaad 6£ Xiaivunxoadd, •sotltmt3 amoout aamol aau XI!D oqj ut splogosnoq jo Iunomv Iutluvisgns v guuaprsuoo ino pootad aau splogosnoq fuuui `sootad osogl IV '000`00$$ 01 do aOuva put 000`005$ In •go lauls sutld uugan oqI ut polonaisuoo aau Ivgi samoq gill 3o somd Sutllos oqj •samoq oql jo osugoand 3q1 paod3u of olgvun /fldmts on kagl osnuooq os op iouuvo Inq slugmdolaegp uvid uugan aqI ut $utnti ut palsaaalu[ gav sluaptsaa asggl 3o /�Itaoftm oqj •Sutpvalstm st saa,Snq ,,pglsgaglutun„ su sluoptsaa3o dnoa� osogl Butlgoad `aaeamoH •satllmtj /soldnoo amoout-olOuis Iuuotssa•Ioad Ouno6 put `satltmui ailatl Z3o Z a0td S IOZ 19 aogolo0 saagmayQ Itounoa ,fIID puv aaOutsuoW aoXvW Costa Mesa Affordable Housing Coalition October 6, 2015 Mayor Stephen M. Mensinger and City Council Members City of Costa Mesa 77 Fair Drive Costa Mesa, CA 92626 RE: Proposed General Plan Land Use Alternative for the Year 2015-2025 General Plan Update Dear Mayor Mensinger and City Council Members: On behalf of the Costa Mesa Affordable Housing Coalition (the Coalition), we would like to thank the City for providing the community an opportunity to submit comments on the Proposed General Plan Land Use Alternative for the Year 2015-2025 General Plan Update. As the City moves forward with the General Plan Update, the Coalition strongly urges the City to allow residential and mixed-use development incentives ONLY IF the proposed development is affordable to lower income working households. The Coalition urges the City to take the following recommendations into consideration: 1. Prioritize the development of affordable homes by including an additional land use alternative that specifically supports the development of homes affordable to lower income working households. 2. Approve a residential incentive overlay that includes new high density residential uses of up to 40 du/acre along Harbor Boulevard and Newport Boulevard ONLY IF new residential developments proposed in the overlay set-aside 20 percent of homes as affordable to lower income working households. In addition, the Costa Mesa Motor Inn located at 2277 Harbor Boulevard and the Sandpiper Motel located at 1967 Newport Boulevard, should not be included in the Residential Incentive Overlay Zone unless any future/new residential developments that are proposed on these sites dedicate at least 20 percent of the homes to lower income working households. 3. Approve a General Plan land use overlay at Sakioka Lot 2 that allows a maximum residential density at 80 du/acre (up from 20 to 28 du/ac) for a mixed-use residential development or a maximum of 20 du/ac for a stand-alone residential development ONLY IF new residential developments proposed at the site prioritizes the development of homes affordable to lower income working households. In the City's 2014-2021 Housing Element, the Sakioka Lot 2 was identified a potential opportunity site for the development of homes affordable to lower income households.] Housing Element For the Costa Mesa General Plan 2013-2021, p. 56, January21, 2014. Mayor Mensinger and City Council Members October 6, 2015 Page 2 of 3 4. Approve a residential development capacity at the SoBECA Urban Plan for 784 units (up from 455 du) at a maximum density of 40 du/acre ONLY IF new residential developments proposed in the overlay set-aside 20 percent of homes as affordable to lower income working households. 5. Approve the 191h West Urban Plan Expansion Overlay (Harbor Mixed -Use District) that allows a maximum residential density of 20 du/ac ONLY IF new residential developments proposed in the overlay set-aside 20 percent of homes as affordable to lower income working households. 6. Reinstate the General Plan land use overlay at the Fairview Developmental Center site that allows a development capacity of 1,000 du at a maximum density of 40 du/acre (not the currently proposed 500 du at 15 du/ac) as identified in the City Council/ Planning Commission Joint Study Session on September 8, 2015. Considering the state is requiring a set-aside for the developmentally disabled, the site presents the greatest potential and opportunity for the development of affordable homes. In addition, the density of 40 du/ac is consistent to other Urban Plan proposals such as the residential incentive overlay along Harbor Boulevard and the SoBECA mixed-use overlay zone. At 40 du/ac versus 15 du/ac, the site will construct more units that will generate more rent subsidies/ revenue needed for the developmentally disabled households living at the Fairview Developmental Center. In addition, by decreasing the density to 15 du/ac versus 40 du/ac, the potential value of the center also decreases. 7. Conduct a study to evaluate if there is any property value increase from development incentives (i.e., land use changes and density increases). 8. Collaborate with the Coalition and community stakeholders to develop effective land use changes and residential incentive overlays in the General Plan Update that will increase affordable home opportunities for lower income working households. The City has control over land use decisions and should tale the General Plan Update as a great opportunity to request community benefits that address the existing housing needs of the City. By providing development incentives which include upzoning and changing existing land use designations, the City has created additional value on the property and would be giving away these tremendous benefits to the developer. While these giveaways provide significant windfalls and increase the property values of the proposed development, what community benefits does Costa Mesa get in return? With the lack of vacant land and funding for the development of affordable homes, the City should capitalize on this great opportunity by recapturing the increased value through community benefits. New proposed developments requesting additional development standards should only be approved in exchange for community benefits such as a set-aside of at least 20 percent of homes that are affordable to lower income families. In addition, by increasing the existing density in the General Plan, the City is effectively circumventing the use of a Mayor Mensinger and City Council Members October 6, 2015 Page 3 of 3 density bonus (SB 1818) for proposed projects, which would have facilitated the development of affordable homes for lower income households in the City. Other jurisdictions in Orange County have taken a stand for their residents and have requested new residential developments provide community benefits to the City. In the City of Santa Ana, the Housing Opportunities Ordinance applies to residential developments that request a discretionary approval (e.g., change in land use designation, zoning, density etc.). The Ordinance requires 15 percent of new homes to be affordable for low and very low-income households. In the City of Laguna Niguel, the City's Gateway Specific Plan allow increases in density in exchange for the provision of important community benefits such as the development of affordable homes. To -date, Laguna Niguel has two market -rate rental developments that have set-aside homes that are affordable to lower income families. The Coalition looks forward to hearing the City's response to our recommendations. Please keep us informed of any upcoming meetings and proposed changes regarding the proposed project. If you have any questions, please free to contact Kathy Esfahani at kmesfahani@att.net. Sincerely, �RtiB� Ls�R�R�l% Kathy Esfahani For The Costa Mesa Affordable Housing Coalition October 6, 2015 CITY QE COSTA MESA City Council Hearing Proposed General Plan Land Use Alternative L .I HQgle-Ireland e Topics ■ Proposed Land Use Plan for Public Review — Response to September 8, 2015 Workshop ■ Review of Prior Traffic Information ■ Schedule C i 7Y 0 F c 0 sra M E S I General Plein: The Great Reach M G xt I Direction from September 8 Workshop OF xt I Direction from September 8 Workshop Prior Direction/Action • Analyze additional nonresidential development intensity at Home Ranch • Sakioka Lot 2: Higher ✓ intensity/density to allow more open space • LA Times and Robinson Pharma properties: ✓ Consider study of areas Reflected in draft land use plan Residential density increased to 80 d u/ac, but cap of 660 units remains; 1.00 FAR No change recommended C i 7Y 0 F c 0 sra M E S I General Plein: The Great Reach m'7 G 11 11 Council Comments Residential north of 1-405: Direction both to remove and retain Harbor Blvd. South Mixed Use ✓ New proposed housing removed ✓ No change recommended; 20 du/ac remains • SoBECA: Concern about ✓ 40 du/ac retained; unit housing density yield capped at 784 units C i 7Y 0 F c 0 sra M E S I General Plein: The Great Reach M G Prior Direction/Action • Newport Blvd. Residential ✓ Overlay: Direction both to maintain commercial focus and to allow housing to incentivize turnover • Harbor Blvd. Residential Overlay: Comments to ✓ lower residential density lower than 40 du/ac and to maintain that density to incentivize turnover Kept at 40 du/ac to incentivize private redevelopment of targeted areas Kept at 40 du/ac to incentivize private redevelopment of targeted areas C i 7Y 0 F c 0 sra M E S I General Plein: The Great Reach M G Prior Direction/Action • Fairview: Focus uses on public uses, open space, and limited housing at lower density, with no office use ✓ Housing reduced to 500 units at lower density; density bonus included for affordable housing; removed office headquarters C i 7Y 0 F c 0 sra M E S I General Plein: The Great Reach m'7 G - , I xt I Proposed Land Use Alternative or v Existing Context Proposed General Plan: Commercial Center Key M. Segerstrom Home Ranch Octult;er 2015 Current r, neral Plan Designation L— Density R..i%d.nbA (8 duf..) Medium Density Residential (12 dLLfm) High Density Residential {2D dulac) General Commercial 1�Commercial Center Urban CenterCwnmercial Industrial Park PubnclInstilutional Existing Development Square Feet 0 Total Area --------------_43-6 aue3 Land Use Recommendation Office Square feet -----------------------------1,200,000 Proposed FAR.......--......._ .................. 0.64 FAR* Alternative Land Use Recommendation Residential Unds ..... .......................300 Office Square feel. --------------- . ... ..... _.1,200,000 Proposed Densirty:...............................Up to 40 D&AG Proposed FAR -------------------------------------0.64 FAR* Building intensity shall not exceed maximum allowable development set forth by the trip budget in the North Costa Mesa Specific, Plan. Existing (Ontext Proposed General Plan: Orban Center Commercial Sakioka Site (Lot 2) Octo be r 2015 Key Map Current General Plan Designation High Density Residential (20 dulac) Urban Center Commercial Existing Development Square Feet ---------------0.0 Total Area ..................33 acres Land Use Recommendation Residential Units .......................--.._._666 Proposed Density.......___................... 80 DUIAC Proposed FAR--- ................................. 1.00 FAR* Maximum Building Height ....................12 stories Building intensity shall not exceed maximum allowable development set forth by the trip budget in the North Costa Mesa Specific Plan. Existing Context Proposed General Plan:Overlay LA Times Site October2015 Key Map Current General Plan Designation Industrial Park General Commercial Commercial Center Existing Development Land Use ..................Manufacturing, Private Open Space Square Feet ............... 374,000 sq. ft. Total Area ..................23.5 acres Land Use Recommendation Proposed Land Use ..................... Office or Retail Proposed FAR. -_.._ ......................0.64 FAR for Office Proposed FAR .............................0.54 FAR for Retail Proposed Square Feet ---- ----------- 553,000 to 655,000 SoBECA CITY 0 F COSTA MESA I General Flan: The Great Reach M 0 G Residential Incentive Overlay: Harbor Boulevard C IT OF COSTA MESA I {General Flan: The Great Reach M ■ G EX111119 (mint homme Gewa I plan: alfflay Residential Incentive Newport Boulevard yaw a�.+4 R�lrew IB stip G,ig.9 0—by Bo..d.7 AM—ff. Led U" H—Ud- D:ne4 ........... . . ................ 5 WAC E U.h Coremecdei Sq... F—LAA2. SM Al.— E.p.. ded 8.'..&.,y AAI, -.d. Llrd V— R—.,9.6—. ........... ...... :..L,C , . . ...............L99 T2.03 Harbor Boulevard Mixed Use Overlay E& C ITY 0 F COSTA MESA I General Flan: The Great Reach M 0 G Existing Context Key M a p Fairview Ddober 21)15 Current General Plan Designation Low Density Residential (8 dulac) FA-diurn Density Residential (12 dufac) High Density Residential (20 dWac) Proposed General Plan: New Land Use Designation - Fairview General Commercial � Neighborhood Commercial Golf Course Existing Development Beds ...............300 Tota l Area 102.6 Acres Land Use Recommendation Proposed Land Use Designation .............Fairview Residential Units ......................................500 Open Space Acres ..................................28 acres (25%) Proposed Maximum Density -----------------------15 DUIAC' Proposed Institutional FAR ..................._....0.25 FAR Density bonus for provision of affordable housing available per Government Code Sections 65915-65918 Alternatives for the EIR ■ Study potential for additional housing sites and appropriate densities north of I-405 ■ Reduce density of the Residential Overlay to 20-24 units/acre C i 7Y 0 F c 0 sra M E S I General Plein: The Great Reach M G xt I Traffic Implications (from September 8, 2015) AITON Santa Ana sooTH ooAsT ill 0 R 413 stantec currant Plan vs. Existing Condihons Tdp Generation Comparison Legend 2989 -2000 Fewer TnPs NOWP, 1999 - ToOD Fewer Trii,5 neonBeac n laG9. 500 Fewer Trips A 499 - I Fa Traps No Change Newport 1 SM Md6Dml Tnpa Baa E' 900 - 1000 Addolonal Trips 10,041 - 2001) Adiidkm.W Timp. —D M 2000 •5000 Additkmal Trips Pacific Ocea 11 M 5000 - IOM Addftcml Trips 'am M 10000. Adilffional Trips stantec currant Plan vs. Existing Condihons Tdp Generation Comparison Proposed Plan vs. Current Plan — Trip Generation Comparison (reduced for Fairview with new alternative) CITY OF COSTA MESA I General Plan: The Great Reach M I G Current Plan vs, Exisfing Stantec �mmm�� ADT Flow Comparison 0 �A R Beach ■ .416 S Pacific Ocean 191H Legend ADT Volume 1-1000 Fewer Trips No Change Newport 1-2000 More Trips Beach 2000-3000 More Trips 4000-6000 More Trips Newporl Back Say 5000-8000 00 More Trips X8000-10000 0 More Trips 10000-14000 More Trips wv 14 000-1 9000 More Trips N I Stantec Proposed Plan vs. Current Plan ADT Flow Comparison El 0 0 1-408 Widening (north of SR -73 & south of SR -55) & SR -55 Widening (East of Id05) .� PaugrNw ria ELL u a t WIT.0 S1 / - MT- • C ..ncm -13LER _ kdditihal Pup lane - + O � �pi `j J i r ■ an 1 row � e dl u Harlrnr Boulevard Widening (Law Court to SunOowerAve} Newport Boulevard Widening (19th Stto 17th St) PTH W BWFLbWEk i NSionhd l,a.e iN SOLRH Cd1ST k ane t - ih widl. a18lER +Th 5tantec 11 Ne�«k Changes x.1 •, ] Existing CondfNons - 2035 Next Steps ■ Finalize draft Land Use Plan and build -out model ■ Run Fiscal Impact Model based on Land Use Plan ■ Complete traffic analysis based on Land Use Plan ■ Prepare draft General Plan Elements ■ Prepare Draft EIR C i 7Y 0 F c 0 sra M E S I General Plein: The Great Reach M G Schedule ■ Release Public Draft EIR and Draft General Plan: early January 2016 ■ 45 -day public review period for EIR ■ Public Hearings ■ Planning Commission: Late February ■ City Council: Late March 2016 C i 7Y 0 F c 0 sra M E S I General Plein: The Great Reach m'7 G Requested Council Action Direct staff to: ■ Incorporate the Proposed Land Use Alternative into the draft Land Use Element for public review ■ Study the Proposed Alternative and otherAlternative(s) in the General Plan EIR C i 7Y 0 F c 0 sra M E S I General Plein: The Great Reach M G Staff Needs Specific direction on the following: 1. Residential Incentive Overlay consisting of 40 du/acre along Harbor Boulevard and Newport Boulevard. (1A: Original Overlay, 1 B: Revised Overlay with added parcels on the west and between 19th street and 21 Street) 2. Segerstrom Home Ranch at a maximum of 1.2 million square feet, or 0.64 FAR of office uses on the development site. 3. Sakioka Lot 2 at a maximum density of 80 dwelling units per acre without any changes to the existing trip budget, maximum 660 units, and any other development standards as specified in the North Costa Mesa Specific Plan. 4. SoBECA Mixed-use Overlay Zone with a site-specific density of 40 dwelling units per development lot with an overall cap of 20 du/acre in the overall urban plan area. 5. Harbor Mixed -Use Overlay Zone as a new mixed-use planned development area with a maximum 1.0 FAR and maximum specified residential density. 6. Fairview Development Center property with a new land use designation consisting of: (a) 0.25 FAR Institutional/Recreational, (b) Minimum 25% open space for recreational purposes (approximately 28 acres), and (c) Maximum 500 dwelling units at 15 du/acre (or maximum 25 du/acre) with a density bonus. 7. LA Times Site at a maximum 0.64 FAR for office uses and 0.54 FAR for retail/commercial uses in a Commercial Center land use designation. C i 7Y 0 F c 0 sra M E S I General Plan: The Great Reach m'7 G Fairview Developmental Center Request from Department of General Services (submitted 10/06/2015): — Allow flexibility of up to 40 du/acre for 20 acres (Shannon's Mountain site) consistent with other max. densities — Compliance with SIB 82 that allows: • Lease of up to 20 acres • Min. 20% affordable units for developmentally disabled — Not to take action on remainder of the site until closure of the facility is confirmed C i 7Y 0 F c 0 sra M E S I General Plein: The Great Reach M G October 6, 2015 CITY OF COSTA MESA City Council Hearing Recommended Draft Land Use Plan M 1 Hogle-Ireland Cl T Y COUNCIL A GENDA REPORT MEETING DATE: OCTOBER 6, 2015 ITEM NUMBER: IVB -2 SUBJECT: PROPOSED URBAN PLAN AMENDMENT TO AMEND THE SOBECA AND WESTSIDE URBAN PLANS DATE: SEPTEMBER 25, 2015 FOR FURTHER INFORMATION CONTACT: CLAIRE L. FLYNN, AICP ASST. DEV. SVCS. DIRECTOR (714) 754-5278 RECOMMENDATION Direct staff to proceed with an Urban Plan Amendment to amend the SoBECA and Westside Urban Plans. BACKGROUND Joint Study Session of September 8, 2015 The City Council and Planning Commission conducted a joint study session to provide feedback to staff regarding a potential amendment to the Urban Plans. The study session report and online video may be found at: http://www.costamesaca.gov/index.aspx?page=1823 Attachment 1 provides a brief summary of comments from City Council and Planning Commission. These comments formed the basis of staff's recommendation for the Urban Plan Amendment. Proposed Project The proposed project is City -initiated Urban Plan Amendment to amend development regulations and to provide additional clarification/discussion related to mixed-use, live/work, and residential development in the mixed-use overlay zone, for the following urban plans: 1. SP -05-06 SoBECA Urban Plan: This Urban Plan establishes provisions for mixed-use development, including live/work development, in the 39 -acre SoBECA plan area. 2. SP -05-07 19 West Urban Plan: This Urban Plan allows horizontal and vertical mixed- use development in the 103 -acre 19 West Urban Plan area. 3. SP -05-08 Mesa West Bluffs Urban Plan: This Urban Plan allows live/work or residential development pursuant in the 277 -acre Mesa West Bluffs Urban Plan area. In the case of the Mesa West Urban Plan, this would represent the Second Amendment to the Plan. 4. SP -05-09 Mesa West Residential Ownership Urban Plan: This Urban Plan specifies residential development standards/incentives or a density bonus in the 238 -acre plan area. SoBECA and Westside Urban Plans Adopted in April 2006, the SoBECA and Westside Urban Plans (available for download at costamesaca.gov, Development Services webpage) serve as "regulating plans" which establish provisions for mixed-use development and residential development in the mixed-use overlay district. These regulating plans define the unique characteristics of the mixed-use overlay zone, including a matrix of permitted, conditionally permitted, and prohibited uses and development standards. The provisions of the urban plans are only activated by Planning Commission adoption of a site-specific Master Plan. City Council is required to screen every urban plan proposal in advance of application submission. Following is a brief description of the each Urban Plan: SP -05-06 SoBECA Urban Plan: The SoBECA Urban Plan establishes provisions for mixed-use development in the 39 -acre SoBECA plan area. This area is primarily characterized by light industrial, office, and general commercial uses and is bounded by Baker Street (north), Bristol Street (east), and SR -73 (west). • SP -05-07 19 West Urban Plan: The 19 West Urban Plan area consists of 103 acres of industrial, commercial, and residential uses. The plan area is located in the Westside, generally along 19th Street, Superior Boulevard, and southeast of Victoria Street and Placentia Avenue. The mixed-use overlay zone allows horizontal and vertical mixed-use development pursuant to an approved site-specific Master Plan. Live/work development may also be approved, but the Mesa West Bluffs Urban Plan development standards related to live/work development must be applied. SP -05-08 Mesa West Urban Plan: The Mesa West Urban Plan area is approximately 277 acres in size. The plan area is generally located south of Victoria Street, west of Superior Avenue, and to the City's western and southern corporate limits. Light Industrial General Plan land use designations comprise the plan area. The mixed- use overlay zone allows live/work or residential development pursuant to an approved site-specific Master Plan. This Plan was amended by Council in 2009. SP -05-09 Mesa West Residential Ownership Urban Plan: This overlay plan area consists of 238 acres of high- and medium -density residential uses. In the mixed- use overlay zone, applicants with qualified projects may apply for specified residential development standards/incentives or a density bonus pursuant to an approved site-specific Master Plan. The Urban Plan boundaries are attached (Map Exhibit, Attachment 2). ANALYSIS Objectives of the Proposed Urban Plan Amendment The Urban Plans have been in place for nine years. During this time, the City processed 20 development projects which have entitlements, selling, under construction, or pending plancheck. Over two dozen urban plan screening requests have also been considered by City Council. A summary table of the 20 development projects is attached (Attachment 3) and graphic exhibits (Attachment 4). The objectives of the Urban Plan amendments include the following: • Make timely revisions to the documents based on experience gained with projects under construction. • Provide additional guidance to applicants to promote architectural excellence, open space, and • Address comments from City officials and the community on certain Urban Plan requirements. Action Plan /Proposed Urban Plan Amendment Based on the feedback obtained at the joint study session, the following revised table summarizes the proposed amendments to the urban plans. (See next page) Planning staff has prepared a Request for Proposals to contract with an architectural firm to prepare new concept renderings (four total) which feature a variety of architectural styles for the Urban Plan area. [This page is intentionally blank.] Table A — Proposed Urban Plan Amendment Proposed Text Amendment SoBECA 19 West Mesa Residential West Ownership Bluffs 1. Urban Plan Boundaries and Architectural Exhibits: • Reflect No Changes to Urban Plan Boundaries No Change No Change No Change No Change • Develop new architectural exhibits and illustrative ■ ■ ■ ■ exhibits of desirable architectural prototypes to promote architectural excellence. 2. Revise Certain Development Standards. • Add provision allowing development lots of less ■ ■ ■ ■ than one acre provided that the development standards are met. • Increase 10 -foot front setback requirement to to a ■ ■ ■ NA 15 -foot front setback. • Remove all references to tandem garages. ■ ■ ■ NA • Clarify that other development standards from ■ ■ NA NA different urban plans may apply to a project. 3. Increase Open Space Requirements. • Increase minimum 10% open space requirement to ■ ■ ■ NA 30%, but allow a 10% allowance for roof deck areas. • Allow square footage of roof decks to be partially ■ ■ ■ NA counted towards the open space requirement. 10% allowance). 4. Promote architectural excellence transitioning, and int e ration. • Add design guidelines or standards such as ■ ■ ■ ■ stepped elevations from two-story to three-story along street frontage to avoid shear walls along minimum front setback. • Require very distinct architectural treatment and ■ ■ ■ ■ varying surface materials/finishes among the different units of a proposed multi -story development. • Require commitment to the originally -approved ■ ■ ■ ■ color board and materials for the project, unless otherwise modified by Planning Commission 5. Promote and better define work space in live/work unit. • Mandate that work spaces cannot include a ■ ■ ■ NA bathroom with a shower/or bath. • Preclude use of any units for short-term vacation ■ ■ ■ NA rentals, boarding house use, Air B&B, etc. • Require that work spaces be specifically designated ■ ■ ■ NA for office/commercial purposes and cannot be used as a bedroom. Buyer notification required. Notes: "NA" indicates not applicable. " ■ " indicates that the Proposed Urban Plan Amendment shall include this change, as described. Timeline of Proposed Urban Plan Amendment Subject to Council authorization of this work activity, staff will proceed with the amendments to the Urban Plans for Planning Commission and City Council approval. Because there are no material changes to the Urban Plan overlay zones, a General Plan amendment is not required. A flow chart of the planning process is shown in the exhibit below. JUKE -AUGUST 2015 /I NOWDEC 2015 2. Receive input from City Council and Planning Commission at a Joint Study Session SEPT 2015 3. Prepare an Action Plan for Urban Plan Amendments 4. Request Council Direction at October Public Hearing MID OCT 2015 5. Draft Urban Plan Amendments per Council direction 7. City Council Public Hearing(! DECIJAN 2016 ALTERNATIVES CONSIDERED City Council has the following alternatives available for consideration: 1. Direct staff to proceed with the Urban Plan amendment as proposed. 2. Direct staff to proceed with any modifications to the Urban Plan amendment. 3. Receive and file. No changes to the Urban Plans will be made. FISCAL REVIEW Fiscal review is not required for this item. LEGAL REVIEW Legal review is not required for this item. CONCLUSION Based on the feedback obtained at the joint study session, staff is proposing certain changes to the Urban Plans. Once Council authorizes the action plan and specific amendments, staff will proceed with preparing the Urban Plan amendments for public hearings in December (Planning Commission) and January 2016 (City Council). CLAIRE L. FLYNN, AICP GARY ARMSTRONG, AICP Asst. Dev. Svcs. Directort Deputy CEO/Dev. Svcs. Director Attachments: 1. General Summary of Comments from 9/08/2015 Joint Session 2. Map Exhibit of Urban Plan Areas 3. Summary Table of Urban Plan Development Proiects 4. Photo & Graphic Exhibits of Development Projects Distribution: CEO Assistant CEO (2) Deputy CEO/Dev. Svs. Director City Attorney Deputy City Attorney Public Services Director Transportation Services Manager Staff (4) File (2) ATTACHMENT GENERAL COMMENTS AT JOINT STUDY SESSION FROM COUNCIL AND PLANNING COMMISSIONER Mayor Steve Mensinger • Roof deck: Supportive of counting the roof decks as open space. • Require conditions that parking is used for parking. Mayor Pro Tem Righeimer • Remove shower and bath on 1 st floor. • Keep development standards flexible. • Require color board submission, absolutely in favor; what they present is what they deliver. • Not supportive of changing the minimum workspace area. • Garages: Not supportive of tandem garages. • Supportive of roof decks counted as a story. • Not concerned with minimum one -acre lot size deviation, provided that development project of less than one acre are meeting the development standards. Councilmember Genis • Front setback: Expressed understanding for the need to widen the street. Interested in having an average setback, getting rid of the sheer walls. • Open space: Some projects look nice; some do not. • Not supportive of roof decks to be counted as open space. • Concerned with shade and privacy of taller projects. • Opposed to having color board submissions. Councilmember Foley • Pocket Park: Depending on size of the development, make a standard for pocket park. • Roof deck: Does not support counting roof decks toward open space, not to the full amount, only a portion of open space. • Concerns with impact on streetscape, density, parking, architectural features more so than the color; Does not believe that the color board submission as necessary. • Require residents to have an actual business in their live/work or change it into a lifestyle • The development standards for density bonuses for live/work units but not really being live/work is a problem. Chair Rob Dickson • Color board submission: Emphasized that renderings should look like the actual project once built. • Supportive of conditions of approval to ensure that live/work are being used for work and preventing short-term rentals. Planning Commissioner Colin McCarthy • Not interested in mandating or changing the 250 sq/ft vs.500 sq/ft work space requirement. it- HIM 6 aJIM, �tia a i ri � f rr r Myi i **■tom 11111"�l i ilililil 1111!11 Ri .rte � •• �i a . �� �i i i is��� Eiiliil ri iliFf. i a rtrw �i iwn i. ii r!� s ii ii ! .i i a i 1i Ai '� ii i 'F ii ii ii � M it- HIM 6 aJIM, �tia a 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 AddressPoint 1527 Newport Blvd. Level 1 Now Selling • *824,500 .. 1,771 - sq. 2013-2029 Anaheim Ave. Seabright Now Selling *635,500 1,586 - sq. 2075 Placentia Ave. Brickyard West Under Construction Upper $600,000 1,950 2026 Placentia Ave. Brickyard East Under Construction Under $600,000 1,717: 1695/1677 Superior Ave. Superior Pointe Now Selling Upper $700;000 1,941 - sq. 2070 Maple Ave. Poet's Place Now Selling *580,000 1,721 1042 W. 18th St, Sea House Sold Out Upper $500,000 - $800,000 1,587- ,587-$800,000 sq. 526 Bernard St. Bernard Townhomes Planning Approval TBD 1,733 - sq. 1640 Monrovia St. Vivante 16 ft. 3 36 ft. 1620-1644 Whittier Ave. Lighthouse Project Plancheck TBD 1,750 - sq. 2025 Placentia Ave. West Place Now Selling Mid $500,000 1,445 - sq. 671 W. 17th St. West Gateway Planning Approval TBD 1,670 - sq. 1974 Meyer PI, Cadence Under Construction *575,000 1,422 743 W. 20th St. Quattro Under Construction *610,000 1,630 2068 Maple Ave. Maple Project Planning Approval TBD 1,482 1672 Placentia Ave. The Boatyard Planning Approval TBD 1,940 sq. City of Costa Mesa Urban Master Plan Developments ATTACHMENT 3 -10 1-- Setback 1,999 40 10 ft. 3 36 ft. Yes 22% C2 (General Business) & 1.88 acres 23 2 BR / 3.5 BA (18,142 sq. ft.) MG (General Industrial) 17 - 2 BR / 3.5 BA / den t 1,775 26 16 ft. 3 36 ft. No 40% R3 (Multiple -Family 1.4 acres 26 - 2 BR t. (landscaping - (24,660 sq. ft.) Residential) Minor Mod) q. ft. 14 10 ft. 3 34 ft. Yes 29.8% MG (General Industrial) 0.93 acres 14 - 3 BR q. ft. 15 10 ft. 3 34 ft. Yes 34% MG (General Industrial) 0.79 acres 15 - 3 BR 1,999 49 10 ft. 3 44 ft. Yes 30% C1 (Local Business) and 2.55 acres 26 - 2 BR / 3.5 BA (33,349 sq. ft.) MG (General Industrial) 23 - 2 BR / 3.5 BA / Den t 20 ft. 3 35 ft. Yes 30% R2 -HD (Multiple Family 0.31 acres 6 - 3 BR (4,128 sq. ft.) Residential, High Density) 1,796 33 10 ft. 3 60 ft. Yes 34% MG (General Industrial) 1.61 acres 10 - 2 BR - Plan 1 Ft. (23,551 sq. ft) 7 - 2 BR - Plan 2 16-3BR-Plan a 2,370 10 101511 3 33 ft. No 22.4% R2 -HD (Multiple Family 0.54 acres 2 - P1- 2 BR Ft. (average 13' (deviation Residential, High Density) 4 - P2A - 3 BR 2') (deviation requested) 1- P213 - 3 BR requested) 1 - P2BR - 2 BR 2-P3-3BR 145 units 3 35 ft. No MG (General Industrial) 7 acres Institutional Facility 2,290 86 10 ft. 3 35 ft. Yes 40% Res. MG (General Industrial) 5.7 acres 27 - 4 BR / 2 BA ft (65,700 sq. ft.) 22 - 4 BR / 2 BA / 1st Floor Office 30% Live/work 15 - 2 BR / 2 BA live/work (24,893 sq. ft.) 25 3 BR / 3 BA live/work 1,526 36 10 ft. 3 35 ft. No 35% MG (General Industrial) 1.88 acres 30 - Townhouse 2 BR / 2.5 BA 6 - Lofts 2 BR / 2 BA ft 1,998 177 10 ft. 3 35 ft. Yes 40 % Res. MG (General Industrial) 9 acres 89 - attached live/work (33: 2 BR / 3.5 BA; ft (62,380 sq. ft.) 25: 3 BR / 4 BA; 31: 3 BR / 3.5 BA) 11% & 13% 42 - detached live/work (32: 1 BR / 3 flex / Live/Work 3.5 BA; 10: 2 BR / 2 flex/ 3 BA) (16,550 & 46 - attached lofts (3 BR / 3.5 BA) 11,027 sq. ft.) sq. ft. 5 9.8' 1st Floor 3 34 ft. No 27% R2 -HD (Multiple Family 0.25 acres 5 - 3 BR / 2 BA 8' 2nd Floor (Deviation Residential, High Density) (deviation requested) requested} sq. ft. 4 20 ft. 3 36 ft. Yes 47% R2 -HD (Multiple Family 0.20 acres 4 3BR / 3 BA (4,006 sq. ft.) Residential, High Density) sq. ft. 4 20 ft. 3 36 ft. Yes 30.2% R2 -HD (Multiple Family 0.235 acres 3 - 2 BR / 2 BA (3,095 sq. ft.) Residential, High Density) 1 - 3 BR / 2 BA 1,994 32 10 ft. 3 40 ft. Yes 27% MG (General Industrial) 1.8 acres 18 - 3 BR / 2.5 BA ft (21,502 sq. ft.) 14 - 3 BR / 2.5 BA -10 1-- 17 18 19 20 City of Costa Mesa Urban Master Plan Developments Address Name Status Selling Point Unit Square # Units Front # of !Building Roof Open Space Zone Acreage Unit Mix •uest) Footage Setback 845 Baker St. Harper's Pointe Planning Approval TBD 532 - 782 sq. ft. 53 10 ft. 4 58 ft. 6 in. No 12% C1 (Local Business) and 0.87 acres 51 - 1 BR (4,603 sq. ft.) MG (General Industrial) 2 - 2 BR 616 Center St. Coastal Heights Planning Approval TBD 2,772 - 3,967 7 20 ft. 3 39 ft. No 40% R2 -HD (Multiple Family 0.35 acres 4 - 2 BR sq. ft. (6,080 sq. ft.) Residential, High Density) 3 - 3 BR 573-591 Victoria St. Maple Crossing In plan check $600,000 1,660 - 1,850 37 20 ft. 3 37 ft. Yes 46% R2 -MD (Multiple Family 2.28 acres 8 - 3 Br / 2.5 BA sq. ft. (45,452 sq. ft.) Residential, Medium Density) 12 - 2 BR / 2.5 BA including 7 - 2 BR / 2.5 BA balconies/decks 10 - 3 BR / 2.5 BA 1856 Placentia Ave. TBD Planning Approval TBD 1,621 sq. ft. 5 18.7 ft. 2 24 ft. No 42% R3 (Multiple -Family 0.48 acres 5 - 3 BR / 2 BA (deviation (8,773 sq. ft.) Residential) requested) Note: The 145 -unit Assisted Living Facility at 1640 Monrovia was an Urban Plan project. 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Dc.elo .— � !A CONDOM INIONS Y z � MTA,LfZOkTtON AkOkbO CONVERSION r im 2 C3 r n DENSITY 20N US i�,�" w .��-�—� it `'�%,•� � r�.'o� n• Y C� er ��. ft� I I 1036 W. 18th Street - 33 three-story Live/work Units P � + i�,�" w .��-�—� it `'�%,•� � r�.'o� n• Y C� er ��. ft� I I 1036 W. 18th Street - 33 three-story Live/work Units t Orr Project Name Address BuiiderlContact Number of Units Price QfAtI rc WE Sea House 1042 W. 18th Street MBK Homes 33 detached High $500,000 - $800,00( C.-,Ir4 r)i if SeaHouse - 1042 W. 181h Street A�h A k ReArw Project blame Address Builder/Contact Number of Units Price oerior JPc Project Marne Address Builder/Contact Number of Units Price Status Superior Pointe 1695 & 1677 Superior Avenue Taylor Morrision 49 attached High 5700,600 Ncw Selling SeaBright s k a SeaBright s k I h _ ` 070 MEMOProject Name Address I - Builder/Contact Number of Units Price Status ■ 20 Me Poet's Place 2070 Maple Avenue Tom Lee 0 detached Mid $700,000 Now Selling 4 4— now d Brickyard East 0 I a. d Brickyard East 0 �-J�Od 11 Kj- AIA, -ZZ,0 I W Project Name Address BuilderlContact Number of Units Price Status *IMM rra Lighthouse Project 1620-1644 Whittier Avenue Preface, Bryan Coggins 86 detached To Be Determined In plan check 41. r �Ep Yr �-J�Od 11 Kj- AIA, -ZZ,0 I W Project Name Address BuilderlContact Number of Units Price Status *IMM rra Lighthouse Project 1620-1644 Whittier Avenue Preface, Bryan Coggins 86 detached To Be Determined In plan check IN 1 lift, - WW t. r X77 dF4 L Project Name West Gateway Address 671 W. 171" Street BuilderlContact Westport Properties Number of Units 177 units Price To Be Determined Status Planning approval Landscape Elements Green Space I I 34 O/0 TOTAL OPEN SPACE ON 22 O/� SITE Not completely built yet and have 15 of 26 sold. 40% TOTAL OPEN SPACE ON 30% SITE Poet's repleted and on -ket for months L none are sold. . p,, S 10147TST TRE STW rtR- jigs is W A W A Ac iftr ON Al MAN', IE 1AAN Awm%k gr rwrm"mr*"oowwqr jw 1. Urban Plan Boundaries and Architectural Exhibits: 0 Reflect No Changes to Urban Plan Boundaries No Chmige No ClimYge No Chalige N(� Change # Develop new architectural exhibits and illustrative ■ ■ r■ � exhibits of desirable architectural prototypes to promote architectural excellence. oan Plan Boundaries & . Revise a Certain Dev►elODment Standards. • Add provision allowing development lots of less • ■ ■ than one acre provided that the development standards are met. • Increase 10 -foot front setback requirement to to a • ■ ■ N 1 -feet front setback. + Remove all references to tandem garages. ■ ■ ■ N Clarify that other development standards from ■ ■ NA N different urban dans may ar)Dly► to a voiect. Development Standard . Increase Onen Sioace F eauirements. • Increase minimum 10% open space requirement to NA 0%, but allow a 10% allowance for roof deck areas. •Allow square footage of roof decks to be partially counted towards the open space requirement. (10% allowance). ■ ■ ■ Dnen Sr N -k__ -_---AL __-I--1--i____-I __- -BI-__ -- 1__-_--�i�-_-�_- -_ -_- _, 4. Promote archite turas exceiie ce, transitioning, and integration. • Add design guidelines or standards Such as ■ ■ ■ ■ stepped elevations from two-story to three-story along street frontage to avoid shear walls along minimum front setback. • Require very distinct architectural treatment and ■ ■ ■ ■ varying surface material /finishes among the different units of a proposed multi -story development. • Require commitment to the originally -approved ■ ■ ■ ■ color board and materials for the project, unless otherwise modified by Planning Commission Its this change proposed in the Urban Plan S. Promote and better define work space in livetwork unit. • Mandate that work spaces cannot include a NA bathroom with a shower/or bath. • Preclude use of any units for short -terra vacation ■ ■ ■ N rentals, boarding house use, Air B&B, etc. • Rewire that work spaces be specifically designated ■ ■ ■ NA for office/commercial purposes and cannot be used as a bedroom. Buyer notification required. Notes. "'NA"' indicates not applicable. " indicates that the Proposed Urban Plan Amendment shall include this charge, as described. 0 Next Steps ho net change of existing conditions (Year oo compared to the 025) results in the following "proposed project development scenario"; projected development scenario (Yeas ■ addition of 3,771 residential units, including 1,398 live/work live/workunits a Addition of 69,746 commercial square foot ff Reduction of 1,413,926 light industrial square feet Addition of 155 general commercial jobs 0 'Reduction of 3,008 light industrial jobs ■ Addition of 1 ,39,E five/work related jobs r oe detailed Droieot descnotion in Section 111A. The net change of existing conditions (Year 2005) compered to the projected development scenario (Year 2025) results in the following "proposed project development scenario Addition of 455 residential units, including 171 liv{elwork units ■ Reduction of 68,115 commercial square feet Reduction of 75,477 light industrial square feet ■ Reduction of 151 general commercial jobs Reduction of 161 light industrial jobs ■ Addition of 171 live/ork related jobs (See detailed project description in Section I. ). Cl T Y COUNCIL A GENDA REPORT MEETING DATE: OCTOBER 6, 2015 ITEM NUMBER: IVB -3 SUBJECT: GENERAL PLAN SCREENING GPS -14-04 FOR PROPOSED 28 -UNIT RESIDENTIAL PROJECT AT 440 FAIR DRIVE DATE: SEPTEMBER 25, 2015 FROM: PLANNING DIVISION/DEVELOPMENT SERVICES DEPARTMENT PRESENTATION BY: MINOO ASHABI, PRINCIPAL PLANNER FOR FURTHER INFORMATION CONTACT: MINOO ASHABI, PRINCIPAL PLANNER (714) 754-5610, minoo.ashabi(a)costamesaca.gov RECOMMENDATION Accept or deny General Plan amendment request for processing to amend the land use designation from Neighborhood Commercial to Planned Development Residential related to development of a 28 -unit residential development at 440 Fair Drive. REQUEST The applicant is proposing a 28 -unit residential development on the site of an existing office and commercial building located at 440 Fair Drive. If the General Plan Screening is accepted for processing, the proposal would require approval of the following: General Plan Amendment to change the land use designation from Neighborhood Commercial (NC) to High Density Residential (HDR); Rezone to change the zoning from C1 (Local Business District) to PDR -HD (Planned Development Residential — High Density); and, Master plan for site design and architectural plans. BACKGROUND This items was continued from September 1, 2015 City Council meeting. The applicant requested additional time to organize meeting(s) with the community and to revise the site plan addressing open guest parking and perimeter open space issues. The applicant held two community meetings on Friday September 11, 2015 and Saturday September 12, 2015. There were 18-20 residents in attendance at the Friday meeting and eight attended the Saturday meeting. Residents expressed concerns with the proposed high density, added driveway on Carnegie Drive, on-site parking and impacts of the project on street parking and traffic, and privacy impacts to neighbors with the proposed roof decks. The revised site plan includes four guest parking spaces in the common area. Project Site The proposed project is a 1.66 -acre site located at 440 Fair Drive with frontage on Fair Drive and Carnegie Avenue (Attachment 2). A small service station and the Fiat and Dodge dealership separate the site from Harbor Boulevard on the west side. The site is also bounded by the dealership on the north and single family residential units on the east across Carnegie Avenue. The original application was submitted in May 2014 for development of 32 units. The applicant considered other options and the proposal was recently revised to 28 units. Proposed Project Setting The project site contains two parcels (APNs 141-421-19 and 141-421-21) is developed with a two-story office building that contains 13,500 square feet of medical office, 600 square feet of storage and 6,650 square feet of office and retail space. The project site has a Neighborhood Commercial land use designation that allows for convenience shopping and service needs of local residents. The current building and the neighboring dealerships have been in place since 1960s. Residential development would require a General Plan Amendment and rezoning of the site to high density residential. Residential Units The proposed project submitted for screening to the City Council involves a General Plan amendment to allow a 28 -unit three- and two-story residential development at a density of 17 du/acre. The project includes two residential unit types; eight units of two-story detached product and 20 units of three-story duplex structures. The proposed units are an average of 1,786 and 1,811 square feet in area and include a roof deck and a two -car garage as follows: Unity type Unit Number Total SF Garage SF Roof Deck SF 3 -story - 2 bedroom unit + den 20 1,786 SF 471 SF 330 SF 2 -story — 3 bedroom unit 8 1,811 SF 404 SF 320 SF Total 28 Parking /Access Access to the site is currently from Fair Drive. The proposed development will eliminate that access and create a new one on Carnegie Avenue; this access is across from low density residential development. No on -street parking opportunity is available to the site; parking on both sides of Carnegie Avenue is resident only parking. The proposed plan provides for a required fire department access on Fair Drive that will be restricted for emergencies. Based on the current mix of office, medical, retail and service uses within the 20,750 SF building, it is anticipated that the new proposal will reduce the number of average daily trips by approximately 484 trips. A full trip generation analysis including AM and PM peak hours will be required for the general plan amendment. To comply with the parking standards, the project will require a total of 92 parking spaces (3 spaces per unit for two-bedroom units and 4 spaces per unit for three- bedroom units). The proposed project meets the overall parking requirement (a two -car garage and a carport for the two-bedroom units and a two -car garage and two open parking spaces in driveways for the three-bedroom units); however, only four open guest parking spaces are provided. At a minimum 10 open guest parking spaces at a rate of 0.5 per unit is required for the duplex units. Unit Type Garage Tenant / Guest Parking Required parking Provided parking Detached Two -car garage 2 open space 8 units — 32 total 32 (16 garage, 16 open parking) Duplex One -car garage 1.5 tenant & 0.5 guest 20 units — 60 total 64 (40 garage, 20 carports & 4 open parkin 92 96 Building Design and Setbacks The proposed site plan will provide a 16 -foot building setback along Fair Drive and Carnegie Avenue. The minimum front setback for corner lots is 20 feet on both street frontages in Planned Development zoning districts and the proposal will be subject to approval of a minor modification, administrative adjustment or a variance depending on the provided landscape open space. The site design allows for installation of a perimeter wall along Fair Drive to enclose the private open spaces for those units and mitigate any potential noise from Harbor Boulevard. The units along Carnegie Avenue are designed with a front facing yard that are visible and accessible from that street frontage. This configuration allows a good interface with the single family residences on the east side of Carnegie Avenue. The residential property to the south and east of the project site are two-story and single story structure. Since the single family residences on east side of the Carnegie will be mostly impacted by visual effects of the new development, the units along Carnegie Avenue are designed with two stories and a roof deck. The three-story units are positioned along the commercial properties and Fair Drive frontage. The site is currently bounded by a concrete block wall along Carnegie Avenue and mature Ficus trees (on private property) that will be replaced with other tree species with less -intrusive root system and landscaping complementing the proposed front yards and the building designs. Staff recommended a wider setback along the commercial properties on the west and north; the proposed site plan provide an average of 15 feet on the west side and 10 feet along the north abutting the dealership parking lot. The following is a list of proposed setbacks in comparison with the development standards of the Planned Development Residential zoning: Criteria PDR -HD requirement Proposed Perimeter Open Space 20 feet - along Fair Drive and 16 -feet on Carnegie Drive -includes Carnegie Avenue front yard hardscape and stoops 5 -feet on Fair Drive Open Space 42% inclusive of perimeter open 40% at grade space Balconies — 900 SF Roof Decks — 9,160 SF Total Proposed — 53.8% Interior Setbacks N/A 10 ft. and 16 ft. — north 15 ft. — west Max. Height Four stories Three -stories and a roof deck 44 feet Minimum lot size 1.0 acre 1.66 acre Maximum density 20 du/acre 17 du/acre Distance between N/A 8.5 -10 ft. Buildings ANALYSIS General Plan Amendment Screening Criteria City Council Policy 500-2 sets forth the criteria to evaluate General Plan amendment requests. Council takes action on whether or not a proposal should be accepted for processing by using these criteria as guidance. The Policy establishes a procedure for processing privately initiated General Plan amendments (Attachment 1). The policy also acknowledges these criteria are only guidelines and City Council may accept an application which does not meet the criteria if it finds there are overriding reasons to do so. A project summary sheet is attached for the screening request. This summary sheet provides the following information: • General Plan Land Use Map and Aerial Photograph • Potential Project Description, Land Use and Traffic Evaluation • Justification for approval or rejection of application for further processing Additionally, acceptance of a proposal for screening is not a commitment to approve the General Plan amendment. This action represents that Council would like to consider the request for processing, and subsequently explore alternatives prior to making a final decision on amending the General Plan. The following includes a list of items that may require additional site planning considerations: • Neighboring Commercial Uses - Because this site is abutting commercial properties and is located across from single family residential properties. The project needs to be designed to minimize any potential land use and aesthetics impacts; an initial study and potentially a mitigated negative declaration may be required for the project. The environmental analysis will also examine existing noise and circulation conditions and consider mitigation measures to reduce any potential impacts. Common Area Open Space - The project site does not provide any common area open space; however, since a subdivision will be processed with the development application, the project will be subject to parkland in lieu fees. The project's overall open space at ground level is 39 percent (42% required); roof decks and balconies are provided to address the shortfall. With these added private spaces, the overall open space will be raised to 53 percent. The Planned Development Residential open space criteria does not allow for inclusion of roof decks in the open space calculation; it is a policy decision to allow meeting this requirement with the proposed roof decks. In addition, the open space standards require a minimum 50 percent common open space area. As proposed, the only common open space is along the perimeter of the property. Perimeter Open Space — The proposed planned development zoning requires a 20 -foot minimum landscape setback along Fair Drive and Carnegie Drive. The applicant is proposing stoops and front yards with perimeter fencing within this setback area along Carnegie Drive, which will be subject to approval of a variance. The landscaping design along Fair Drive provides for a five-foot setback to a perimeter block wall which is subject to approval of a variance. Open Parking Spaces - Even though the project provides the required number of parking spaces; the proposal does not include the required number of open guest parking spaces. With the exception of four, all parking are provided on driveways and carports. A minimum of 10 open parking spaces is required for the duplex units. Roof Decks — The proposed roof decks are considered private open space and subject to exterior noise standards. Because of compatibility and noise issues, the footprint of the roof decks may need to be modified. The applicant has provided preliminary line of sight drawings; however, this will require further studies that will be evaluated with the environmental analysis for the project. ALTERNATIVES In addition to providing general feedback on the proposed project, City Council would need to take action on the General Plan amendment screening request. Accept processing of the General Plan Amendment request. This will require amending the General Plan to allow a high density residential development in place of an existing two-story office/commercial building. 2. Deny General Plan Amendment request from further processing. If the application is denied, the property owner will continue to maintain the office/ commercial use. FISCAL REVIEW Fiscal review is not required for this item. LEGAL REVIEW The City Attorney's office has considered the proposal and determined that a General Plan amendment is necessary in order for the project to proceed as proposed. CONCLUSION Staff believes the proposed development meets the goals and intent of the City's General Plan and regional land use plans in that it provides new housing within proximity to transit and commercial service; however, additional on-site guest parking and common open space is recommended to meet the needs of the new residents. The proposed development will replace a dated office/ commercial building with new for -sale housing ideal for first time homebuyers, in addition to providing housing opportunities in close proximity to major transportation corridors and neighborhood service uses. MINOO ASHABI, AIA Principal Planner Attachments: 1. Summary Sheet 2. Council policy 500-2 3. Vicinity Map 4. General Plan Map 5. Zoning Map 6. Submitted plans cc: Chief Executive Officer Assistant Chief Executive Officer Public Services Director City Attorney Transportation Services Manager City Engineer City Clerk (9) Staff (7) File (2) Sheldon Development, LLC. 901 Dove Street, Suite 140 Newport Beach, CA 92660 GARY ARMSTRONG, AICP Economic and Development Services Director GPS -14-04 440 Fair Drive I ATTACHMENT 1 TRAFFIC EVALUATION GENERAL PLAN SCREENING REQUEST The project site is a 1.66- acre parcel in the Neighborhood Commercial land use designation developed with a 20,750 square foot two-story office/ commercial building and surface parking. The request is to amend the General Plan to allow a 28 -unit residential development (17 du/ acre). The site is an L-shaped property bounded by the Dodge/ Fiat Dealership on the west and north, a service station on the west and single family residential development on the east across from Carnegie Avenue. One vehicular access is proposed to the site from Carnegie Avenue. A preliminary trip generation concluded that the proposed project is expected to result in 268 Average Daily Trips, 960 ADTs fewer than neighborhood commercial development buildout and 484 ADTs fewer than the existing development. In addition, the AM and PM peak hour trips will be reduced with the proposed project. General Plan Land Use Development Description AM Peak PM Peak Hr Total Avg Designation Hr Trips Trips Daily Trips Existing office and medical building Existing Use (20,750 SF total – 13,500 SF medical, 43 74 752 600 SF storage and 6,650 SF of retail/office use Neighborhood Commercial General Plan Buildout 28 114 1,228 0.25 FAR High Density 28 -unit Development Residential Two and three story townhomes 21 28 268 ranging from 1,786 SF to 1,811 SF PROJECT COMPLIES WITH GOALS OF THE GENERAL PLAN Staff believes that the proposed project is compliance with the following goals of the City's General Plan: 1. General Plan Housing Objective HOU-3.1. Encourage the conversion of existing marginal land to residential development. The project site is a 1960s two-story office building in the C1 Commercial zoning. The proposed project will replace the dated office/ commercial building with new for -sale residential development in close proximity to transit corridors (Harbor Blvd.). The site and building design are considerate of the low density development to the east with a stepped height increase from two-story to three-story along Carnegie Avenue. General Plan Land Use Objective LU -1A1. Provide for the development of a mix and balance of of the needs of the business and residential segment of the community, The proposed residential development will contribute to jobs and housing balance within the community. The housing will be in close proximity to Harbor Boulevard commercial and transit corridor and major freeways. -9— El 3. General Plan Land Use LU -1C.2. proposed buildings are provided at two-story and three-story structures with roof decks with a maximum overall height of 44 feet that meets this criteria. significantly impact any roadways in the area In comparison with existing development and General Plan build out the project will reduce average daily vehicle trips by at least 484 trips and a reduction in number of AM and PM trips are also expected. - 8.� ACHMENT2 CITY OF COSTA MESA, CALIFORNIA COUNCIL POLICY POLICY EFFECTIVE SUBJECT NUMBER DATE PAGE PROCESSING OF GENERAL PLAN AMENDMENTS 500-2 11/3/36 Rev. 8/1/94 2 of 2 property, and request shall be submitted to the City Council by the Planning Staff in sufficient time to be heard by the City Council at the second Council meeting following the application deadline. The following criteria shall be used as guidelines for the City Council to determine which applications will be accepted for processing. An application should be accepted if: • A General Plan Amendment is necessary to resolve inconsistency between General Plan designation and zoning. • A General Plan Amendment is necessary to provide a uniform land use designation on a single parcel or development site. • A General Plan Amendment would result in decreased traffic impacts from the property. An application for amendment to the General Plan should not be considered if: • The request applies to a single small lot or a small area, especially if the change would make the property inconsistent with surrounding properties. • The property is located in the Redevelopment Area (requires action by the Redevelopment Agency to amend the redevelopment plan). No General Plan Amendment shall be accepted which would increase the overall, City-wide development cap. However, General Plan Amendments which would result in development exchanges or transfers, may be considered. As these are simply guidelines, the Council may deviate from them if there are other important reasons for accepting or rejecting a particular application. q PROJECT SITE 1 �+ Il�t�-i=• i ATTACHMENT ATTACHMENT GENERAL PLAN MAP -11- ATTACHMENT ZONING MAP 146ft p ELMHURSTLN " -- r, ! GREENBRIAR LN So' " J 152i iT 1 �P Ra� R, 25tt_251a > w "" BUCKNELL RDy J I �:r'r� `- —4��.� » yw l Q • � 2525 S yZ� J L > a KtL m4 I I :Sty OJ ;518 25tH U U I 2510 2511 y' X11 2511 i 25102 :I FAIR DR "offi fa 146ft 4 Sheldon Development, LLC. 901 Dove Street, Suite 230 Newport Beach, CA 92660 Phone: (949)777-9400 CARNEGIE AVENUE, r t+ CARNEGIE AVENUE - COSTA MESA - 28 H O M E S 0 10 20 40 SEPTE 1MBER 5, 2015 - SITE PLAN SUMMARY OWNER: SHELDON DEVELOPMENT, LLC. 901 DOVE STREET, SUITE 230 NEWPORT BEACH, CA 92660 PHONE: (949)777-9400 SITE ADDRESS: FAIR DRIVE AT CARNEGIE PROPOSED UNITS: 28 HOMES 20 - 3 STORY DUPLEX 8-2 STORY DETACHED LOT AREA: 72,310 S.F. (1.66 ACRES) DENSITY: 16.25 UNITS PER ACRE SITE SUMMARY: BLDG FOOTPRINTS: 22,808 S.F. (31 5%) PRIV. STREETS/DRIVES: 21,150 S.F. (29.2%) OPEN SPACE: 28,352 S.F. (39.2% AT GRADE) BALCONIES 900 S.F. (2ND FLOOR) ROOF DECKS 9,160 S.F. TOTAL OPEN SPACE 38,412 S.F. (53.1%) PLAN SUMMARY: LIVABLE AREA 3 STORY - 2 BDRM + DEN_ _ PLAN I IST FLR 229 S.F. 2ND FLR 800 S.F. 3RD FLR 772 S.F. TOTAL LIVABLE 1,801 S.F. GARAGE 471 S.F. BALCONY 45 S.F. ROOF DECK 330 S.F. 2 STORY -3 BDRM PLAN 2 IST FLR 649 S.F. 2ND FLR 1,162 S.F. TOTAL LIVABLE 1,811 S.F. GARAGE 404 S.F. ROOF DECK 320 S.F. PARKING SUMMARY: REQUIRED PARKING = 20 UNITS X 3 STALLS/UNIT = 60 STALLS 8 UNITS X 4 STALLS/UNIT = 32 STALLS 92 STALLS PLAN 1 2 CAR ATTACHED GARAGE X 20 UNITS = 40 STALLS PLAN 2 2 CAR ATTACHED GARAGE X 8 UNITS = 16 STALLS GUEST PRIVATE DRIVE STALLS = 36 STALLS GUEST ADD'L OPEN UNASSIGNED STALLS = 4 STALLS 96 STALLS BUILDING HEIGHT: 2 AND 3 STORIES, 44'-0" MAXIMUM HEIGHT SITE PLAN chnr�cru 5256 S. Mission Road, Std 404 Bonsai, CA 92003 -summarch.com 760.724.1198 ATTACHMENT 6 ROOF PLAN Sheldon Development, LLC. 901 Dove Street, Suite 230 Newport Beach, CA 92660 Phone: (949)777-9400 THIRD FLOOR PLAN PLAN SUMMARY LIVABLE AREA IST FLR 229 S.F. 2ND FLR 800 S.F. 3RD FLR 772 S.F. TOTAL LIVABLE 1,801 S.F. GARAGE 471 S.F. BALCONY 45 S.F. ROOF DECK 330 S.F. SECOND FLOOR PLAN CARNEGIE AVENUE - COSTA MESA - 28 HOMES 0 2 4 8 SEPTEMBER 5, 2015 --W 1,01 — Entry FIRST FLOOR PLAN PLAN 1- 3 STORY 91111,T19 -K-41 5256 S. Mission Road, Ste 404 Bonsall, CA 92003 www summarch com 760724.1198 F) ROOF PLAN Sheldon Development, LLC. 901 Dove Street, Suite 230 Newport Beach, CA 92660 Phone: (949)777-9400 SECOND FLOOR PLAN PLAN SUMMARY LIVABLE AREA I ST FLR 649 S.F. 2ND FLR I,162 S.F. TOTAL LIVABLE 1,811 S.F. GARAGE 404 S.F. ROOF DECK 320 S.F. CARNEGIE AVENUE - COSTA MESA - 28 H O M E S 0 2 4 8 SEPTEMBER 5, 2015 -115- PLAN 1 PLAN 2 - 2 STORY ~1_1 5256 S, Mission Road, Sta 404 Bonsall. CA 92003 www-summarch.com 760.724.1198 3 RIGHT ELEVATION REAR ELEVATION Sheldon Development, LLC. 901 Dove Street, Suite 230 Newport Beach, CA 92660 Phone: (949)777-9400 LEFT ELEVATION CARNEGIE AVENUE - COSTA MESA - 28 H O M E S 0 2 4 8 SEPTEMBER S, 2015 — I — FRONT ELEVATION CONCEPTUAL EXTERIORS - 3 STORY 9. u 5256 S. Mission Road, St, 404 B.—II, CA 92003 --.rd—nn 760 724 1 198 L' I RIGHT ELEVATION Sheldon Development, LLC. 901 Dove Street, Suite 230 Newport Beach, CA 92660 Phone: (949)777-9400 LEFT ELEVATION REAR ELEVATION CARNEGIE AVENUE - COSTA MESA - 28 H O M E S 0 . 4 8 SEPTEMBER 5, 2015 — j BE1 FRONT ELEVATION CONCEPTUAL EXTERIORS - 2 STORY 5256 S Mission Road, Ste. 404 Bonsall, CA 92003 www summarch -nn 760 724.1198 5 Sheldon Development, LLC. 901 Dove Street, Suite 230 Newport Beach, CA 92660 Phone: (949)777-9400 PLAN 2 PLAN I CARNEGIE AVENUE - COSTA MESA - 28 H O M E S SEPTEMBER 015 -119-- CONCEPT PERSPECTIVES 91 r'rii7=� —h-11 5 � � 5256 S Mission Road, Ste. 404 Bonsall, CA 92003 www summarch.com 760.724.1198 T 220' Sheldon Development, LLC. 901 Dove Street, Suite 230 Newport Beach, CA 92660 Phone: (949)777-9400 CARNEGIE AVENUE - COSTA MESA - 28 H O M E S SEPTEMBER 5, 2015 1q_ SITE SECTIONS &W 5256 S. Mission Road, Ste 404 Bonsall, CA 92003 -ummarch.com 760.724.1198 N -� m ,,.w �' ' 11 as , , r .. w J rT �� •V" r ,'. • - .� V a. I� � rr IR• � l+ ' 1 .... !. !.� dad 't / L��. . I - fir- ' 'y r _ ` - _� � .r — --- `- - ��• .I(�"� �1 _1 _ ..s -" _. • PROPOSED • • 5 Ell Mill Wall I vlogm ADDITIONAL DOCUMENTS - N13-3 MEDIA, JESSICA Subject: FW: Opposition to Development at 440 Fair Drive Attachments: Letter To City Council Oct 5 2015.pdf Dear Brenda, We are unable to attend the city council meeting on October 6. We would like the attached letter entered in to public comment as to our opposition to the proposal for 440 Fair Drive. Can you please confirm that the attached letter will be forwarded to the correct person(s)? If you have any questions, please do not hesitate to contact me. Sincerely, Kelli Weber October 5, 2015 RE: the project at 440 Fair Drive. To whom it may concern, As longtime residents of College Park, we would like to firmly express out disapproval with the proposed project at 440 Fair Drive. The proposed development does not fit with the current neighborhood. We told the developer as much as did our neighbors, and it appears he substantially ignored the resident's concerns. The current property at 440 Fair has little impact the neighborhood. We are not opposed to a new use for that property, just not the current proposal as of October 5, 2015. Following are the reasons why we are opposed to the project: • We already have a massive high density development in College Park. • There are already parking problems in College Park in the area surrounding 440 Fair due to Mediterranean Village not providing enough parking, this project will only make the parking issues worse. • There will be a significant increase in traffic on Bucknell and Princeton from this project. Drivers exiting the development will not be able to turn on to Fair from Carnegie during peak traffic times. • The development entrance/exit will focus all vehicle headlights on the properties across the street when exiting the development. • A rooftop deck on the 3 story units "effectively" creates a fourth story. • The homes will look into the backyards of the existing homes. • There are only 4 guest parking spots for the 28 units. (The original plan had 0 spots). • There is no green space in the property. Please consider these issues and reject this terrible project. Sincerely, Kelli & Todd Weber 2513 Lehigh Place ADDITIONAL DOCUMENTS - N13-3 MEDIA, JESSICA Subject: FW: 440 Fair Drive Agenda Item -----Original Message ----- From: Brian Burnett [mailto: Sent: Tuesday, October 06, 2015 1:23 PM To: CITY COUNCIL<CITYCOUNCIL@ci.costa-mesa.ca.us> Subject: 440 Fair Drive Agenda Item Dear Costa Mesa City Council, Please leave the zoning the way it is on the 440 Fair Drive building. City Council Meeting October 6. 2015 General Plan Screening 14-04 Aerial View 440 Fair Drive Zoning: C1 — Local Business General Plan Designation: Neighborhood Commercial Area: 1.66 -acres Request • General Plan Screening — — General Plan Amendment — Neighborhood Commercial (NC) to High Density Residential (HDR) — Rezone - C1 (Local Business District) to PDR -HD (Planned Development Residential — High Density) — Master Plan — Subdivision In 2008 — a preliminary plan to develop the site with 11 live/work units retaining the existing office building was reviewed and approved by City Council. Proposed Site Plan * t r - r S I t, . �W i 1 I r Proposed Pro -le Unity type Unit Number Total SF Garage F) Roof Deck (SF) 3 -story - 2 bedroom unit + den 20 17786 SF 471 SF 330 SF 2 -story — 3 bedroom unit 8 17811 SF 404 SF 320 SF Total 28 Floor Plans — Plan 1 Front Elevation — Plan 1 Floor Plan — Plan 2 Front Elevation — Plan 2 Parkinc Unit Type Garage Tenant I Guest Parking Required parking Provided parking Detached Two -scar garage 2 open space 6 units — 32 total 32 (16 garage, 16 open parking) Couple One -car garage 1.6 tenant & 0.5 guest 20 units — 60 total 64 (40 garage, 20 carports & 4 open arkin 2 96 26 1' 9=2 re •1I: Criteria PDR -FAD requirement. Proposed Perimeter Open Space 20 feet - along Fair Drive and 16 -feet on Carnegie Drive -includes Carnegie Avenue front yard hardscape and stoops 6 -feet on Fair Drive Open Space 42% inclusive of perimeter open 40% at grade space Balconies — 000 SF Roof Decks — 9,160 SF Total Proposed — 53.8% Interior Setbacks N/A 10 ft. and 16 ft. — north 15 ft. —west Max. Height Four stories Three -stories and a roof deck 44 feet Minimum Ilot size 1-0 acre 1-66 acre Maximum density 20 du/acre 17 du/acre Distance between N/A 8.5 -10 ft. Buildings • Neighboring Commercial Uses — The site is abutting commercial properties and is located across from single family residential properties; the project needs to be designed to minimize any potential land use and aesthetics impacts. • Common Area Open Space — • The project will be subject to parkland in lieu fees. • The project's overall open space at ground level is 40 percent (42% required); roof decks and balconies are provided to address the shortfall. With these added private spaces, the overall open space will be raised to 53 percent. • The open space standards require a minimum 50 percent common open space area. As proposed, the only common open space is along the perimeter of the property. • Perimeter Open Space — • PDR -HD requires a 20 -foot minimum landscape setback along Fair Drive and Carnegie Drive. • The applicant is proposing stoops and front yards with perimeter fencing within this setback area along Carnegie Drive, subject to approval of a variance. The landscaping design along Fair Drive provides for a five-foot setback to a perimeter block wall which is subject to approval of a variance. • Open Parking Spaces - The proposal does not include the required number of open guest parking spaces. With the exception of four, all parking are provided on driveways and carports. A minimum of 10 open parking spaces is required for the duplex units. • Roof Decks — The proposed roof decks are considered private open space and subject to exterior noise standards. Because of compatibility and noise issues, the footprint of the roof decks may need to be modified. Community Meetings The applicant held two community meetings. — Issues raised: • Density • Limited on-site parking • Use of street parking • Traffic on Fair and nearby streets • Three-story and roof deck