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HomeMy WebLinkAbout17-20 - City Staff and NMUSD - Facility Improvements Grant ProgramRESOLUTION NO. 17-20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, AUTHORIZING CITY STAFF TO WORK DIRECTLY WITH NEWPORT - MESA UNIFIED SCHOOL DISTRICT AND LOCAL ELEMENTARY AND HIGH SCHOOLS IN THE ADMINISTRATION OF THE FACILITY IMPROVEMENTS GRANT PROGRAM THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, on February 19, 2013, the City Council adopted Resolution No. 13- 05, supporting the Costa Mesa Community Athletics Foundation (the "Foundation") and its efforts to fund capital improvements of sports facilities at Costa Mesa high schools; and WHEREAS, pursuant to Resolution No. 13-05, the City entered into an agreement with the Foundation, doing business as Costa Mesa United ("CMU"), to establish a grant program for the distribution of funds to benefit Costa Mesa high schools (the "Agreement'); and WHEREAS, pursuant to the Agreement, the grant program has been funded by the City and administered by CMU in accordance with the requirements set forth in Resolution No. 13-05 and the Agreement; and WHEREAS, on April 19, 2016, by Resolution No. 16-09, the City Council restated its commitment to supporting capital improvements at recreational facilities at local high schools, and repealed Resolution No. 13-05; and WHEREAS, the City Council desires to restate its commitment to supporting the construction of capital improvements at sports and recreational facilities at local high schools, and to also support improvements and the purchase of recreational equipment for the benefit of students and the community at Newport -Mesa Unified School District Resolution No. 17-20 Page 1 of 5 ("NMUSD") elementary schools located within Costa Mesa (hereinafter, "Costa Mesa elementary schools"); and WHEREAS, the City Council desires to continue to aid in making the City a more attractive community to families, to provide quality athletic, recreational, and educational facilities and equipment for elementary and high school students, and to expand recreational opportunities for all Costa Mesa residents; and WHEREAS, the City Council desires to broaden the scope of the grant program to also include improvements and the purchase of recreational equipment at Costa Mesa elementary schools, and, accordingly, to alternate allocations between Costa Mesa elementary schools and local high schools; and WHEREAS, the City Council desires that any money appropriated each fiscal year as part of the Adopted Operating and Capital Improvement Budget to support capital improvements at local high schools and improvements and the purchase of recreational equipment at Costa Mesa elementary schools be allocated on an alternating basis between local high schools and Costa Mesa elementary schools; and WHEREAS, the City, as a public agency, has fiduciary and legal obligations to members of the public and must govern the expenditure of any public funds with due care and consideration; and WHEREAS, the City Council desires to have City staff work directly with Costa Mesa elementary schools and local high schools and NMUSD and to have City staff directly administer the grant program. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Costa Mesa fully supports and endorses efforts to construct capital improvements at sports and Resolution No. 17-20 Page 2 of 5 recreational facilities at local high schools, including Costa Mesa High School, Estancia High School, and Newport Harbor High School, as well as improvements and the purchase of recreational equipment at Costa Mesa elementary schools. BE IT FURTHER RESOLVED that the City Council finds that the construction of capital improvements at sports and recreational facilities at local high schools and improvements and the purchase of recreational equipment at Costa Mesa elementary schools serves the public purpose of giving multiple user groups throughout the City access to improved sports, recreational, and educational facilities and equipment. BE IT FURTHER RESOLVED that the City Council requires that any money appropriated each fiscal year as part of the Adopted Operating and Capital Improvement Budget to support capital improvements at local high schools and improvements and the purchase of recreational equipment at Costa Mesa elementary schools be allocated on an alternating basis between Costa Mesa elementary schools and local high schools. When the money is allocated to Costa Mesa elementary schools, it shall be divided equally among the fourteen Costa Mesa elementary schools. When the money is allocated to the local high schools, it shall be divided equally among Costa Mesa High School, Estancia High School, and Newport Harbor High School. BE IT FURTHER RESOLVED that the City Council hereby authorizes City staff to work directly with Costa Mesa elementary schools, local high schools, and NMUSD and directly administer the grant program. BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager, or his or her designee, to take all steps necessary to enable staff to work directly with Costa Mesa elementary schools and local high schools and directly administer the Resolution No. 17-20 Page 3 of 5 grant program, including, but not limited to, termination of the Agreement between the City and the Foundation. BE IT FURTHER RESOLVED that the City Council requires that staff utilize project -specific agreements, approved as to form by the City Attorney, for each grant, which shall: (1) document the public purpose of the grant award, (2) include specific terms and conditions regarding the use and expenditure of the public funds committed, (3) include warranties regarding the ongoing maintenance of facilities once constructed or improved, and (4) require commitments regarding public access to completed facilities. BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager, or his or her designee, to enter any agreements, approved as to form by the City Attorney, necessary to carry out the commitments set forth in this resolution. BE IT FINALLY RESOLVED that Resolution No. 16-09 is repealed. PASSED AND ADOPTED this 21st day of March, 2017. ATTEST: b(M&A- %PL Brenda Green, tity Clerk APPROVED Thomas Du Resolution No. 17-20 Page 4 of 5 TO FORM: Attorney STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF COSTA MESA ) I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 17-20 and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 21St day of March, 2017, by the following roll call vote, to wit: AYES: COUNCIL MEMBERS: STEPHENS, GENIS AND FOLEY NOES: COUNCIL MEMBERS: MANSOOR AND RIGHEIMER ABSENT: COUNCIL MEMBERS: NONE IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 22nd day of March, 2017. BRENDA GREEN, CITY CLERK Resolution No. 17-20 Page 5 of 5