HomeMy WebLinkAbout06-21-2022 MinutesREGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY AND HOUSING AUTHORITY
JUNE 21, 2022 - CLOSED SESSION - 5:00 P.M. - MINUTES
CALL TO ORDER - The Closed Session meeting was called to order by Mayor Stephens at
5:02 p.m.
ROLL CALL
Present: Council Member Chavez, Council Member Harlan, Council Member Reynolds
(Arrived 5:03 p.m.), Mayor Pro Tern Marr, and Mayor Stephens.
Absent: Council Member Gameros and Council Member Harper.
PUBLIC COMMENTS — NONE.
CLOSED SESSION ITEMS:
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION — ONE CASE
Pursuant to California Government Code Section 54956.9 (d)(1)
Name of Case: Costa Mesa v. Newport Mesa Unified School District, Orange County
Superior Court Case No. 30-2021-01179397-CU-WM-CXC.
2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to California Government Code Section 54957.6, (a)
Agency Designated Representative: Lori Ann Farrell Harrison, City Manager
Name of Employee Organization: Costa Mesa City Employees Association (CMCEA).
City Council recessed at 5:03 p.m. for Closed Session.
Closed Session adjourned at 6:00 p.m.
REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY
TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY
JUNE 21, 2022 - 6:00 P.M.
CALL TO ORDER - The Regular City Council and Successor Agency to the Redevelopment
Agency and Housing Authority meeting was called to order by Mayor Stephens at 6:06 p.m.
NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE
Led by Planning Commissioner Jimmy Vivar.
Minutes — Regular Meeting — June 21, 2022 Page 1 of 11
MOMENT OF SOLEMN EXPRESSION
Led by Pastor Christine Nolf from Redemption Church.
CITY ATTORNEY CLOSED SESSION REPORT - No reportable action.
ROLL CALL
Present: Council Member Chavez (Via Zoom Webinar), Council Member Gameros, Council
Member Harlan, Council Member Harper, Council Member Reynolds, Mayor Pro
Tern Marr, and Mayor Stephens.
Absent: None.
PRESENTATIONS:
Mayor Stephens provided certificates of Recognition to Newport Harbor High School Girls'
Lacrosse Team CIF Champions.
Mayor Stephens provided certificates of Recognition to Newport Harbor High School Girls'
Water Polo Team CIF Champions.
Mayor Stephens provided certificates of Recognition to Newport Harbor High School Boys'
Water Polo CIF SS Open Division Champions.
PUBLIC COMMENTS — MATTERS NOT LISTED ON THE AGENDA
Speaker, spoke on problems associated with having to move their food truck every ten minutes
and requested how to change the time limit.
Chris Corum, spoke on problems associated with a fire at his house and problems with
permits.
COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS
Council Member Reynolds spoke on the storm drain master plan, supports movies in the park
at Balearic Park, requested information on food truck rules and food truck zones, participated
in the walk audit for Placentia Avenue improvement projects, spoke on creating Public Service
Announcements for traffic calming strategies, and spoke on results of the Meyer Place traffic
calming measures.
Council Member Chavez spoke on Wilson Blvd. improvements due to recent construction,
speeding on Labrador Drive, fireworks issues, spoke on an hourly free meal from 12:00 — 1:00
p.m. at Donald Dungan Library for those under the age of 18, and the July 3rd event at the OC
Fairgrounds.
Council Member Harlan congratulated the Newport Harbor Baseball team for winning the CIF
championship, and thanked Goat Hill Lions Club for hosting a golf tournament.
Mayor Pro Tern Marr read a letter from Bob Ooten, Costa Mesa Sanitary District thanking city
employees who assisted with the shredding and compost event.
Minutes — Regular Meeting — June 21, 2022 Page 2 of 11
Mayor Stephens spoke on attendance at Juneteenth Gospel Voices of OC event, Arts in
Learning Conservatory event, spoke on playing at the Goat Hill Lions Club golf tournament,
thanked the Newport Rib Company for hosting the dinner auction event and raising money for
the Altobelli family, is pleased with Randolph St. project improvements, and spoke on the
Independence Day celebration on July 3rd at the OC Fairgrounds.
CITY MANAGER REPORT — Ms. Farrell Harrison spoke on the Independence Day event on
July 3rd, spoke on concerts in the park, spoke on safe and sane fireworks are the only
fireworks allowed, spoke on rental assistance programs available, and thanked the
Development Services and Building Department for their efforts.
CITY ATTORNEY REPORT — None.
CONSENT CALENDAR (Items 1-11)
MOVED/SECOND: Mayor Pro Tern Marr/Council Member Chavez
MOTION: Approve recommended actions for Consent Calendar Item Nos. 1 through 11.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Harlan, Council Member Reynolds, Mayor
Pro Tern Marr, and Mayor Stephens.
Nays: None
Absent: Council Member Gameros and Council Member Harper.
Motion carried: 5-0
1. PROCEDURAL WAIVER: APPROVE THE READING BY TITLE ONLY OF ALL
ORDINANCES AND RESOLUTIONS
ACTION:
City Council, Agency Board, and Housing Authority approved the reading by title only
and waived full reading of Ordinances and Resolutions.
2. READING FOLDER
ACTION:
City Council received and filed Claims received by the City Clerk: Robert Becker,
Jeffrey Pham, Mari Shimizu.
3. ADOPTION OF WARRANT RESOLUTION
ACTION:
City Council approved Warrant Resolution No. 2682
Minutes — Regular Meeting — June 21, 2022 Page 3 of 11
4. ADOPTION OF A RESOLUTION TO ALLOW MEMBERS OF THE CITY COUNCIL,
COMMISSIONS AND COMMITTEES TO PARTICIPATE IN THE MEETINGS
REMOTELY, AS NEEDED, DUE TO HEALTH AND SAFETY CONCERNS FOR THE
MEMBERS AND THE PUBLIC
ACTION:
City Council adopted Resolution 2022-42 to allow the members of the City Council,
Commission, and Committees to participate in the meetings remotely, as needed, via
Zoom due to:
• The current State of Emergency and global pandemic, which continues to directly
impact the ability of the members of the City's legislative bodies to meet safely in
person; and
• Federal, State and/or local officials continue to impose or recommend measures to
promote social distancing.
5. BIENNIAL REVIEW OF CITY'S CONFLICT OF INTEREST CODE
ACTION:
City Council approved Resolution No. 2022-43 revising the list of designated positions
in the City's Conflict of Interest Code.
6. MONTHLY UPDATE OF STRATEGIC PLAN GOALS AND OBJECTIVES
ACTION:
City Council approved the June 2022 update to the City of Costa Mesa's Strategic Plan
Goals and Objectives.
7. AGREEMENT FOR DIESEL FUEL PROCUREMENT AND DELIVERY SERVICES
WITH MERRIMAC PETROLEUM, INC.
ACTION:
1. City Council approved the Agreement with Merrimac Petroleum, Inc., DBA
Merrimac Energy Group, 1240 Wardlow Road, Long Beach, CA 90807, for the
purchase and delivery of diesel fuel in an annual amount not to exceed $360,000
based upon pricing through an Agreement with the City of Torrance, Bid No.
B2019-07, for an initial term of two (2) years effective July 1, 2022.
2. Authorized the City Manager and the City Clerk to execute the agreement and
future authorized amendments to the agreement.
Minutes — Regular Meeting — June 21, 2022 Page 4 of 11
8. AMENDMENT FOR UNLEADED FUEL PROCUREMENT AND DELIVERY SERVICES
WITH PINNACLE PETROLEUM, INC.
ACTION:
1. City Council approved Amendment No. 1 to the agreement with Pinnacle
Petroleum, Inc., increasing Fiscal Year 2021-2022's annual amount by $120,000
and increasing the annual not to exceed amount for subsequent years by
$400,000, resulting in annual allocation of $800,000.
2. Authorized the City Manager and the City Clerk to execute the amendment and
future authorized amendments to the agreement.
9. ACCEPTANCE OF THE FAIRVIEW ROAD HIGHWAY SAFETY IMPROVEMENT
PROJECT, FEDERAL PROJECT NO. HSIPL-5312(102), CITY PROJECT NO. 19-10
ACTION:
1. City Council accepted the work performed by Hardy & Harper, Inc., for the
Fairview Road Highway Safety Improvement Project, Federal Project No.
HSIPL-5312(102), City Project No. 19-10, and authorized the City Clerk to file the
Notice of Completion.
2. Authorized the City Manager to release the retention monies thirty-five (35) days
after the Notice of Completion filing date; release the Labor Material Bond seven
(7) months after the filing date; and release the Faithful Performance Bond, if
appropriate, at the conclusion of the one-year warranty period.
10. RENEWED MEASURE M (M2) ELIGIBILITY
ACTION:
1. City Council approved the City's Maintenance of Effort (MOE) for Fiscal Year
(FY) 2022-23.
2. Approved the M2 Seven -Year Capital Improvement Program (CIP) comprised of
the City's Five -Year and future year CIP for FY 2022-23 through FY 2028-29.
3. Adopted Resolution No. 2022-44, for the Update of the Pavement Management
Plan.
4. Authorized staff to submit documents to meet M2 Eligibility requirements.
11. ACCEPTANCE OF CALRECYCLE SB 1383 LOCAL ASSISTANCE GRANT
ACTION:
1. City Council accepted $159,969 CalRecycle's SB 1383 Local Assistance Grant
Program that was recently awarded to the City.
2. Authorized the City Manager or designee with signature authority to execute all
documents necessary to implement the grant and all grant -related reports to
CalRecycle.
Minutes — Regular Meeting — June 21, 2022 Page 5 of 11
3. Authorized revenue and expense appropriations in the amounts of $159,969,
respectively, to account for the SB 1383 grant award in the City's FY2021-22
State Grant Fund (Fund 231).
-----------------------------------------END OF CONSENT CALENDAR ----------------------------------------
PUBLIC HEARINGS: (Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.)
1. BUSINESS IMPROVEMENT AREA (BIA) REAUTHORIZATION, RESOLUTION TO
LEVY ANNUAL ASSESSMENT
Presentation by Ms. Reyes, Assistant to the City Manager and Ms. Lombardi Fries,
Travel Costa Mesa President.
Public Comments:
Maurice Mandel, spoke on hotel utilization during the Olympics.
MOVED/SECOND: Council Member Reynolds/Mayor Pro Tern Marr
MOTION: Approve recommended actions.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Harlan, Council Member Reynolds,
Mayor Pro Tern Marr, and Mayor Stephens.
Nays: None
Absent: Council Member Gameros and Council Member Harper.
Motion carried: 5-0
ACTION:
1. Conducted a public hearing regarding the Business Improvement Area (BIA)
reauthorization and levy of the annual assessment for Fiscal Year 2022-2023.
2. Adopted Resolution No. 2022-45, confirming the annual report filed by Travel
Costa Mesa and levying an annual assessment for Fiscal Year 2022-23 for the
Business Improvement Area (BIA) covering certain Costa Mesa hotels and
motels.
3. Approved the use of $164,000 in Federal American Rescue Plan Funds as
revenue recovery for City activities, programs and events, until annual hotel tax
and BIA revenues are restored to normal levels.
Minutes — Regular Meeting — June 21, 2022 Page 6 of 11
2. INTRODUCTION OF AN ORDINANCE TO APPROVE CODE AMENDMENT
CO-2022-XX, AMENDING PORTIONS OF TITLE 10 OF THE COSTA MESA
MUNICIPAL CODE PERTAINING TO PARKING BY PERMIT ONLY AND TO
AUTHORIZE RELATED FEES
Presentation by Mr. Sethuraman, Public Works Director and Ms. Rosales,
Transportation Manager.
Public Comments:
Patricia Collen, inquired if a home with five families living together had a limit on the
number of cars allowed and if not how is the city going to handle that situation.
Maurice Mandel, spoke on the parking study as being incomplete, submitted a letter,
and spoke on problems in the study.
Discussion ensued on including language in the ordinance to allow for flexibility in
certain situations; and clarification on an eligible driver.
MOVED/SECOND: Council Member Chavez/Council Member Harlan
MOTION: Approve recommended actions.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Harlan, Council Member Reynolds,
Mayor Pro Tem Marr, and Mayor Stephens.
Nays: None
Absent: Council Member Gameros and Council Member Harper.
Motion carried: 5-0
ACTION:
1. City Council introduced for first reading, by title only, Ordinance No. 2022-04, to
approve Code Amendment CO-2022-xx, amending portions of Title 10 of the
Costa Mesa Municipal Code (CMMC) pertaining to parking by permit only and to
authorize related fees.
2. Approved Amendment No. 3 to the Professional Services Agreement with Dixon
Resources Unlimited increasing the maximum compensation by $60,950 for
Residential Permit Parking Support Services, for a total not -to -exceed amount of
$192,950.
3. Authorized the City Manager and the City Clerk to execute the amendment and
future authorized amendments to the agreement.
OLD BUSINESS: NONE.
Minutes — Regular Meeting — June 21, 2022 Page 7 of 11
NEW BUSINESS:
1. APPROVAL OF AMENDMENTS TO CITYWIDE RENTAL ASSISTANCE PROGRAMS
FUNDED BY THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Presentation by Mr. Nate Robbins, Neighborhood Services Manager, and Alma Reyes,
Assistant to the City Manager.
Public Comments:
Roberto Herrera, Resilience OC, spoke on accessible resources, fear and confusion on
the rental assistance program, and outreach strategies.
Speaker, spoke on the measures being used to combat rising rent and requested follow
up from staff.
Speaker, spoke on losing their job and rental assistance.
Speaker, spoke in appreciation of staff being outside prior to the meeting to survey the
community.
Speaker, spoke on supporting the community.
Speaker, spoke on staff involvement.
Speaker, spoke on the average household budget and rent increases.
Speaker, spoke on accessible resources, the rental assistance program, and outreach
strategies.
Discussion ensued on outreach, evictions, and funding for legal aid.
MOVED/SECOND: Council Member Chavez/ Mayor Pro Tern Marr
MOTION: Approve recommended actions.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Harlan, Council Member Reynolds,
Mayor Pro Tern Marr, and Mayor Stephens.
Nays: None
Absent: Council Member Gameros and Council Member Harper.
Motion carried: 5-0
ACTION:
1. City Council approved Amendment No. 2 to the Subrecipient Agreement (SRA)
with Mercy House Living Centers increasing the compensation by $62,312, for a
total Not -To -Exceed amount of $392,633 for program administration for the City's
CDBG-CV Rental Assistance Program for lower -income households without
children.
Minutes — Regular Meeting — June 21, 2022 Page 8 of 11
2. Appropriated an allocation of $500,000 in American Rescue Plan Act (ARPA)
funds to augment the HUD funded Rental Assistance Program for Costa Mesa
renters, and required ancillary services, if eligible, from this or any other Federal
or City available and eligible Fund, as needed.
3. Authorized the City Manager and the City Clerk to execute any new agreements
and any and all amendments to existing agreements for the augmented ARPA
funding for the Rental Assistance Program to assist Costa Mesa renters to
overcome housing instability.
City Council recessed into a break at 9:25 p.m.
City Council reconvened at 9:38 p.m.
2. FIRST READING OF AN ORDINANCE REVISING CHAPTER III OF TITLE 12
REGARDING THE PARKS, ARTS AND COMMUNITY SERVICES COMMISSION TO
REMOVE ARTS FUNCTIONS, FIRST READING OF AN ORDINANCE ADDING
CHAPTER IV OF TITLE 12 ESTABLISHING AN ARTS COMMISSION, AND
RESULTING DISSOLUTION OF THE CULTURAL ARTS COMMITTEE
Presentation by Jason Minter, Parks and Community Services Director.
Public Comments: None.
MOVED/SECOND: Mayor Stephens/Council Member Chavez
MOTION: Approve recommended actions with the following changes:
• In Ordinance No. 2022-05, to revise Chapter III of Title 12 regarding the Parks,
Arts and Community Services Commission to remove Arts Functions and remove
the District residency requirement for the Parks and Community Services
Commission and only require residency of Costa Mesa.
• In Ordinance No. 2022-06, to adopt Chapter IV of Title 12 establishing an Arts
Commission, with the following residency requirement: Residency in the City shall
not be required of all members of the Commission, provided that at least four of the
commissioners shall be residents of the City and all members of the commission
shall be in the business of or regularly engaged in the practice of the arts in the
judgment of the appointing Council Member and Council.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Harlan, Council Member Reynolds,
Mayor Pro Tern Marr, and Mayor Stephens.
Nays: None
Absent: Council Member Gameros and Council Member Harper.
Motion carried: 5-0
ACTION:
1. City Council read by title only, waived further reading and introduced Ordinance
2022-05 to rename the Parks, Arts and Community Services Commission to
Parks and Community Services Commission, remove arts related language,
remove the district requirement and only require residency of Costa Mesa.
Minutes — Regular Meeting — June 21, 2022 Page 9 of 11
2. Read by title only, waived further reading and introduced Ordinance 2022-06 to
establish an Arts Commission that would serve as an advisory commission to the
City Council in matters related to the City's Arts and Culture Master Plan, with the
following residency requirement: Residency in the City shall not be required of all
members of the Commission, provided that at least four of the commissioners
shall be residents of the City and all members of the commission shall be in the
business of or regularly engaged in the practice of the arts in the judgment of the
appointing Council Member and Council.
3. Authorized a $100.00 per month stipend for the Arts Commissioners.
3. PROFESSIONAL SERVICES AGREEMENT WITH TCCG TECH COAST
CONSULTING GROUP LLC TO PREPARE AN ECONOMIC DEVELOPMENT
STRATEGIC PLAN FOR THE CITY OF COSTA MESA
Presentation by Mr. Inloes, Economic Development Administrator.
Public Comments:
David Martinez, Costa Mesa, spoke in support of citywide fiber and internet access,
redevelopment of commercial and industrial areas, and spoke in support of mixed -use
developments.
MOVED/SECOND: Mayor Pro Tern Marr/Council Member Harlan
MOTION: Approve recommended actions.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Harlan, Council Member Reynolds,
Mayor Pro Tern Marr, and Mayor Stephens.
Nays: None
Absent: Council Member Gameros and Council Member Harper.
Motion carried: 5-0
ACTION:
1. City Council approved and authorized the City Manager and City Clerk to
execute an agreement with TCCG Tech Coast Consulting Group LLC (TCCG),
for a not -to -exceed amount of $200,000 for the term of one year with an
additional four one-year renewal options, in substantially the form as attached,
and in such final form as approved by the City Attorney.
2. Authorized the City Manager and City Clerk to approve future amendments to the
agreement with TCCG including potential increases in compensation so long as
such amendments are within the annual budget.
ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND
SUGGESTIONS — NONE.
ADJOURNMENT — The Mayor adjourned the Meeting at 10:48 p.m.
Minutes — Regular Meeting — June 21, 2022 Page 10 of 11
Minutes adopted on this 19th day of July, 2022.
n Stephens, Mayor
ATTEST:
Brenda Green, ity Clerk
Minutes — Regular Meeting — June 21, 2022 Page 11 of 11