HomeMy WebLinkAbout16 - CC-7 - Attachment 3 - 1/2/2018Attachment 3
CITY OF COSTA MESA
PROFESSIONAL SERVICES AGREEMENT
WITH
CIVILSOURCE, INC.
THIS AGREEMENT is made and entered into this 4th day of November, 2015 ("Effective
Date"), by and between the CITY OF COSTA MESA, a municipal corporation ("City"), and
Civil Source, Inc,, a California Corporation ("Consultant").
WITNESSETH:
A. WHEREAS, City proposes to utilize the services of Consultant as an independent
contractor to provide staff support for various park projects, the City's Water Quality Program,
and Private Development Reviews, as more fully described herein-, and
B. WHEREAS, Consultant represents that it has that degree of specialized
expertise contemplated within California Government Code Section 37103, and holds all
necessary licenses to practice and perform the services herein contemplated-, and
C. WHEREAS, City and Consultant desire to contract for the specific services
described in Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in
connection with the services to be performed-, and
DWHEREAS, no official or employee of City has a financial interest, within the
provisions of Sections 1090-1092 of the California Government Code, in the subject matter of
this Agreement,
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions
contained herein, the parties hereby agree as follows -
1.0. SERVICES PROVIDED BY CONSULTANT
1.1. Scoa of Services. Consultant shall provide the professional services described
p
in the City's Request for Proposal ("RFP"), attached hereto as Exhibit "A," and Consultant's
Response to City's RFP (the "Response") attached hereto as Exhibit "B," both incorporated
herein by this reference.
12 Professional Practices. All professional services to be provided by Consultant
pursuant to this Agreement shall be provided by personnel experienced in their respective fields
and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by
professional consultants in similar fields and circumstances in accordance with sound
professional practices. Consultant also warrants that it is familiar with all laws that may affect its
performance of this Agreement and shall advise City of any changes in any laws that may affect
Consultant's performance of this Agreement,
1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to
the complete satisfaction of the City and within the hereinafter specified, Evaluations of the
work will be done by the City's Chief Executive Officer ("City CEO") or his or her designee. If
the quality of work is not satisfactory, City in its discretion has the right to -
(a) Meet with Consultant to review the quality of the work and resolve the
matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is
satisfactory-, and/or
(c) Terminate the Agreement as hereinafter set forth
MAI&I 9M F, 7-
1.5. Non-discrimination, In performing this Agreement, Consultant shall not engage
in, nor permit its agents to engage in, discrimination in employment of persons because of their
race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital
status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of
the Government Code.
1.6. Non-Exq����. Consultant acknowledges that City may enter into
agreements with other consultants for services similar to the services that are subject to this
Agreement or may have its own employees perform services similar to those services
contemplated by this Agreement.
•This is a personal service contract, and the duties
set forth herein shall not be delegated or assigned to any person or entity Without the prior
Written consent of City. Consultant may engage a subcontractor(s) as permitted by law and
may employ other personnel to perform services contemplated by this Agreement at
Consultant's sole cost and expense.
1.8. Confidegfialfty. Employees of Consultant in the course of their duties may have
access to financial, accounting, statistical, and personnel data of private individuals and
employees of City. Consultant covenants that all data, documents, discussion, or other
information developed or received by Consultant or provided for performance of this Agreement
are deemed confidential and shall not be disclosed by Consultant without written authorization
by CityCity shall grant such authorization if disclosure is required by law. All City data shall be
returned to City Upon the termination of this Agreement. Consultant's covenant under this
Section shall survive the termination of this Agreement.
2.0. COMPENSATION AND BILLING
2.1. 92mg-psation. Consultant shall be paid in accordance with the fee schedule set
forth in Exhibit "C," attached hereto and made a part of this Agreement (the "Fee Schedule").
Consultant's total compensation shall not exceed in Hundred and Forty Thousand Dollars
($940,000.00):
22 & Addition rV d-jllt al -Services. Consultant shall not receive compensation for any se ices
provided outside the scope of services specified in the Consultant's Proposal unless the City or
2 QvilSource PSA 15
the Project Manager for this Project, prior to Consultant performing the additional services,
approves such additional services in writing. It is specifically understood that oral requests
and/or approvals of such additional services or additional compensation shall be barred and are
unenforceable.
Z& Method of Eilling. Consultant may SIIto the City for approval on a
progress basis, but no more often than two times a month. Said invoice shall be based on the
total of all Consultant's services which have been completed to City's sole satisfaction. City shall
pay Consultant's invoice within forty-five (45) days from the date City receives said invoice.
Each invoice shall describe in detail, the services performed, the date of performance, and the
associated time for completion, Any additional services approved and performed pursuant to
this Agreement shall be designated as "Additional Services" and shall identify the number of the
authorized change order, where applicable, on all invoices.
2.4. Records and Audits, Records of Consultant's services relating to this Agreement
shall be maintained in accordance with generally recognized accounting principles and shall be
made available to City or its Project Manager for inspection and/or audit at mutually convenient
times for a period of three (3) years from the Effective Date.
3.0. TIME OF PERFORMANCE
3.1 Commencement gaq_Complefion of Work. The professional services to be
performed pursuant to this Agreement shall commence within five (5) days from the Effective
Date of this Agreement. Said services shall be performed in strict compliance with the ProjeclA
Schedule approved by City as set forth in Exhibit "D," attached hereto and incorporated herein
by this reference. The Project Schedule may be amended by mutual agreement of the parties.
Failure to commence work in a timely manner and/or diligently pursue work to completion may
be grounds for termination of this Agreement.
32 Excusable DelIqVs. Neither party shall be responsible for delays or lack of
performance resulting from acts beyond the reasonable control of the party or parties. Such
acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance
with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable
control of a party.
4.0. TERM AND TERMINATION
4.1. Term. This Agreement shall commence on the Effective Date and continue for a
period of Thre-e—m years, ending on November 4, 2018, unless previously terminated as
provided herein or as otherwise agreed to in writing by the parties.
4.2, . Notice of Termination, The City reserves and has the right and privilege of
canceling, suspending or abandoning the execution of all or any part of the work contemplated
by this Agreement, with or without cause, at any time, by providing written notice to Consultant.
The termination of this Agreement shall be deemed effective upon receipt of the notice of
termination. In the event of such termination, Consultant shall immediately stop rendering
services under this Agreement unless directed otherwise by the City.
4.3. Compensation. In the event of termination, City shall pay Consultant for
reasonable costs incurred and professional services satisfactorily performed up to and including
the date of City's written notice of termination, Compensation for work in progress shall be
prorated based on the percentage of work completed as of the effective date of termination in
accordance with the fees set forth herein. In ascertaining the professional services actually
3 CivilSource PSA 15
112"',
rendered hereunder up to the effective date of termination of this Agreement, consideration shall
be given to both completed work and work in progress, to complete and incomplete drawings,
and to other documents pertaining to the services contemplated herein whether delivered to the
City or in the possession of the Consultant.
4.4. Documents. In the event of termination of this Agreement, all documents
prepared by Consultant in its performance of this Agreement including, but not limited to,
finished or unfinished design, development and construction documents, data studies, drawings,
maps and reports, shall be delivered to the City within ten (10) days of delivery of termination
notice to Consultant, at no cost to City. Any use of uncompleted documents without specific
written authorization from Consultant shall be at City's sole risk and without liability or legal
expense to Consultant.
5.0. INSURANCE
5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and
keep in full force and effect during the life of this Agreement all of the following minimum scope
of insurance coverages with an insurance company admitted to do business in California, rated
"A," Class X, or better in the most recent Best's Key Insurance Rating Guide, and approved by
City -
(a) Commercial general liability, including premises -operations,
products/completed operations, broad form property damage, blanket
contractual liability, independent contractors, personal injury or bodily
injury with a policy limit of not less than One Million Dollars
($1,000,000.00), combined single limits, per occurrence. If such
insurance contains a general aggregate limit, it shall apply separatey o
this Agreement or shall be twice the required occurrence limit.
(b) Business automobile liability for owned vehicles, hired, and non -owned
vehicles, with a policy limit of not less than One Million Dollars
($1,000,000.00), combined single limits, per occurrence for bodily injury
and property damage.
(c) Workers' compensation insurance as required by the State of California.
Consultant agrees to waive, and to obtain endorsements from its workers'
compensation insurer waiving subrogation rights under its workers'
compensation insurance policy against the City, its officers, agents,
employees, and volunteers arising from work performed by Consultant for
the City and to require each of its subcontractors, if any, to do likewise
under their workers' compensation insurance policies.
(d) Professional errors and omissions ("E&O") liability insurance with policy
limits of not less than One Million Dollars ($1,000,000.00), combined
single limits, per occurrence and aggregate. Architects' and engineers'
coverage shall be endorsed to include contractual liability. If the policy is
written as a "claims made" policy, the retro date shall be prior to the start
of the contract work. Consultant shall obtain and maintain, said E&O
liability insurance during the life of this Agreement and for three years
after completion of the work hereunder.
52 Endorsements, The commercial general liability insurance policy and business
automobile liability policy shall contain or be endorsed to contain the following provisions:
4 CivilSource PSA 15
(a) Additional insureds. "The City of Costa Mesa and its elected and
appointed boards, officers, officials, agents, employees, and volunteers
are additional insureds with respect to: liability arising out act vities
performeR by or on behalf of the Consultant pursuant to its contract with
the City; products and completed operations of the Consultant, premises
owned, occupied or used by the Consultant; automobiles owned, leased,
hired, or borrowed by the Consultant."
(b) Notice- "Said policy shall not terminate, be suspended, or voided, nor
shall it be cancelled, nothe coverage or limits reduced, until thirty
days after written notice is given to City.
(c) Other insurance: "The Consultant's insurance coverage shall be primary
insurance as respects the City of Costa Mesa, its officers, officials,
agents, employees, and volunteers. Any other insurance maintained by
the City of Costa Mesa shall be excess and not contributing with the
insurance provided by this policy."
(d) Any failure to comply with the reporting provisions of the policies shall not
affect coverage provided to the City of Costa Mesa, its officers, officials,
agents, employees, and volunteers.
(e) The Consultant's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of
the insurer's liability.
5.3. Deductible or Self Insured Retention. If any of such policies provide for a
deductible or self-insured retention to provide such coverage, the amount of such deductible or
self-insured retention shall be approved in advance by City. No policy of insurance issued as to
which the City is an additional insured shall contain a provision which requires that no insured
except the named insured can satisfy any such deductible or self-insured retention.
5.4. Certificates of Insurance. Consultant shall provide to City certificates of
insurance sho�v-i�g- —the insurance coverages and required endorsements described above, in a
form and content approved by City, prior to performing any services under this Agreement. The
certificates of insurance shall be attached hereto as Exhibit "E" and incorporated herein by this
reference.
5.5. Non -limiting. Nothing in this Section shall be construed as limiting in any way,
the indemnification provision contained in this Agreement, or the extent to which Consultant
may be held responsible for payments of damages to persons or property,
& 1. Entire Aqreement. This Agreement constitutes the entire agreement between the
parties with respect to any matter referenced herein and supersedes any and all other prior
writings and oral negotiations. This Agreement may be modified only in writing, and signed by
the parties in interest at the time of such modification. The terms of this Agreement shall prevail
over any inconsistent provision in any other contract document appurtenant hereto, including
exhibits to this Agreement.
5 Civifturce PSA 15
6.1 Representatives. The City CEO or his or her designee shall be the representative
of City for purposes of this Agreement and may issue all consents, approvals, directives and
agreements on behalf of the City, called for by this Agreement, except as otherwise expressly
provided in this Agreement.
Consultant shall designate a representative for purposes of this Agreement who
shall be authorized to issue all consents, approvals, directives and agreements on behalf of
Consultant called for by this Agreement, except as otherwise expressly provided in this
Agreement.
63. City shall designate a Project Manager to work directly with
Consultant in the performance of this Agreement.
Consultant shall designate a Project Manager who shall represent it and be its
agent in all consultations with City during the term of this Agreement. Consultant or its Project
Manager shall attend and assist in all coordination meetings called by City.
6.4. Notices. Any notices, documents, correspondence or other communications
concerning thi;-Agreement or the work hereunder may be provided by personal delivery,
facsimile or mail and shall be addressed as set forth below, Such communication shall be
deemed served or delivered: a) at the time of delivery if such communication is sent by personal
delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 48
hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such
communication is sent through regular United States mail.
GivilSource ' Inc City of Costa Mesa
9890 Irvine Center Drive 77 Fair Drive
Costa Mesa, CA 92618 Costa Mesa, CA 92626
Tel- (949) 585-0477 Tel: (714) 754-5378
Fax- (949) 585-0433 Fax: (714) 754-5028
Attn: Amy Amirani, PE Aftn.- Fariba Fazeli
6.5Consultant shall provide a drug-free workplace by
complying with all provisions set forth in City's Council Policy 100-5, attached hereto as Exhibit
and incorporated herein by reference, Consultant's failure to conform to the requirements
set forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall
be cause for immediate termination of this Agreement by City.
&6. 6AIAoqrghIn the event that litigation is brought by any party In connection
with this Agreement, the prevailing party shall be entitled to recover from the opposing party all
exercise of any of its rights or remedies hereunder or the enforcement of any of the terms,
conditions, or provisions hereof,
61. gGqoyqMrnii0g1@Lw. This Agreement shall be governed by and construed under the
laws of the State of California without giving effect to that body of laws pertaining to conflict of
laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto
agree that the sole and exclusive venue shall be a court of competent jurisdiction located in
Orange County, California.
&8, As�nmtint. Consultant shall not voluntarily or by operation of law assign,
6 CivilSource PSA 15
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6.11. PERS Elinihilitv Indemnification. In the event that Consultant or any employee,
agent, r subcontractor of Consultant ,providing services udder this Agreement claims or ,i
determined y a court of competent jurisdiction or the California Public EmployeesRetirement
System ( to be eligible for enrollment in PERS as n employee of the City, Consultant
shall indemnify, defend, _and hold harmless City for the payment of any employee and/or
employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or
QvilSource PSA 1
subcontractors, as well as for the payment of any penalties and interest on such contributions,
which would otherwise be the responsibility of City
Notwithstanding any other agency, state or federal policy, rule, regulation, law or
ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors
providing service under this Agreement shall not qualify for or become entitled to, and hereby
agree to waive any claims to, any compensation, benefit, �or any incident of employment by City,
including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to
any contribution to be paid by City for employer contribution and/or employee contributions for
PERS benefits.
6.12. Cooperation. In the event any claim or action is brought against City relating to
Consultant's performance or services rendered under this Agreement, Consultant shall render
any reasonable assistance and cooperation which City might require.
i II MWi.
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6.14. Public Records Act Disclosure, Consultant has been advised and is aware that
this Agreement and all reports, documents, information and data, including, but not limited to,
computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors,
pursuant to this Agreement and provided to City may be subject to public disclosure as required
by the California Public Records Act (California Government Code Section 6250 et seq.).
Exceptions to public disclosure may be those documents or information that qualify as trade
secrets, as that term is defined in the California Government Code Section 6254.7, and of which
Consultant informs City of such trade secret. The City will endeavor to maintain as confidential
all information obtained by it that is designated as a trade secret. The City shall not, in any way,
be liable or responsible for the disclosure of any trade secret including, without limitation, those
records so marked if disclosure is deemed to be required by law or by order of the Court.
6.15. Conflict nf Ints-rgg. Consultant and its Ill,'cers, employees, associates and
subconsultants, if any, will comply with all conflict of interest statutes of the State of California
applicable to Consultant's services under this agreement, including, but not limited to, the
Political Reform Act (Government Code Sections 81000, et seq.) and Government Code
Section 1090. During the term of this Agreement, Consultant and its officers, employees,
associates and subconsultants shall not, without the prior written approval of the City
Representative, perform work for another person or entity for whom Consultant is not currently
performing work that would require Consultant or one of its officers, employees, associates or
subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest
statute.
8 CivilSource PSA 15
M
.16. Resoonibilit for Errors. Consultant shall be responsible for its work andresult
under this Agreement. Consult nt, when requested, shall furnish clarification and/or explanation
as may be required by theCity's representative, regarding any services rendered under this
Agreement t no additional cost to City. In the event that an error or omission attributable to
Consultant occurs, then Consultant shall, at no -cost to City, provide all necessary e i n
drawings, estimates and other Consultant professional services necessary to rectify and correct
the matter to the sole satisfaction of City and to participate in any meeting required ith regard
to the correction.
.17.roi .ite to ent. Consultant . ill note ploy any regular employee of City
while this Agreement is in effect.
. fi ti_ Order of Precedence, In the event of an inconsistency in thisAgreement_ and
any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the
extent this Agreement incorporates by reference any provision of any document, such provision
shall be deemed apart of this Agreement. Nevertheless, if there is any conflict among the
terms and conditions of this Agreement and those of ;any such provision or provisions so
incorporated by reference, this Agreement shall govern oder the document referenced.
.19. Costs. Each party shall bear its own n costs and fees incurred in the preparation
and ne otiati n of this Agreement and in the performance of its obligations hereunder except
expressly provided herein.__
:20. No Third Part Beneficia i t. This Agreement is entered into for the sole
benefit of City -and onsultant and no other parties are intended to be direct or incidental
beneficiaries of this Agreement and no third party shall have any right in, under or to this
Agreement.
6:21. Headings: Paragraphs and subparagraph headings contained in this Agreement
are included solely for convenience and are not intended to modify, explain or to be a full or
accurate description of the content thereof and shall not in any way affect the meaning o
interpretation of this Agreement.
.22. Construction. The parties have participated jointly in the negotiation and drafting
of this Agreement. In the event an ambiguity or question of intent or interpretation arises with
respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties
and in accordance with its fair meaning. There shall be no presumption or burden of proof
favoring or disfavoring any party by virtue of the authorship of any of the provisions of this
Agreement.
6.23, Amendments. Only a writing executed by the parties hereto or their respective
successors and assigns may amend this Agreement.
6.24. Waiver. The delay or failure of either party at any time to require performance or
compliance by the other of any of its obligations or agreements shall in no way be deemed a
waiver of those rights to require such performance or compliance. No waiver of any provision of
this Agreement shall be effective unless in writing and signed by a duly authorized
representative of the party against whom enforcement of a waiver is sought. The waiver of any
right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right
or remedy in respect to any other occurrence or event, nor shall any waiver constitute
continuing waiver.
6.25, even ility. If any provision of this Agreement is determined by a court of
CivilSource PSA 15
competent jurisdiction to be unenforceable in any circumstance, such determination shall not
affect the validity or enforceability of the remaining terms and provisions hereof or of the
offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this
Agreement, based upon the substantial benefit of the bargain for any party, is materially
impaired, which determination made by the presiding court or arbitrator of competent jurisdiction
shall be binding, then both parties agree to substitute such provision(s) through good faith
negotiations.
6.26. Counter arts: This Agreement may be executed in one or more counterparts,
each of which shall be deemed an original. All counterparts shall be construed together and
shall constitute one agreement.
6.27. The persons executing this Agreement on behalf of the
nient-an-behalf -of'saicl
parties and that by doing so the parties hereto are formally bound to the provisions of this
Agreement,
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
and through their respective authorized officers, as of the date first above written.
HL
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Signature
00m] 11 Wlmo,►0' W1 ! al !l ilmrjzjmvwm��
City Clerk and ex -officio Clerk
of the City of Costa Mesa
Date:
Date:
10 CivilSource PSA 15
I
APPROVED AS TO FORM. -
Date:
City Attorney
APPROVED AS TO INSURANCE -
Date:
Risk Management
Date:
Project Manager
DEPARTMENT HEAD APPROVAL
Date:
Ernesto Munoz, Director of Public Services
ate:
to Dunlay ent
Interim Finance Director
EXHIBIT
REQUEST FOR PROPOSALS
12 CivilSourcePSA 15
July 13, 2015
UITT'l F Ult"STA VIENA
POBOX 1200 - 77 FAIR DRIVE - CALIFORNIA 92628-1200
NNAWAN""NOMMOM
The City of Costa Mesa is requesting a proposal from your firm to submit resumes of candidates to
provide on site project1construction management services for various Parks' Capital Improvement
Projects, as well as Water Quality Program and Development Review, The schedule is as follows.
ENGINEERING SCHEDULE DATE
1, Proposal Received by the City 8f7/15
2. Interviews with selected candidates 8/12/15 to 8/13/15
& Award Professional Services Agreement 9/15/15
4. Start work 9/16/15
Enclosed is a Request for Proposals (RFP's) to provide professional services. The proposal requirements
and the necessary professional services required by the City are stated within the RFPs. The consultant
shall provide all services as requested in the RFP's and stated in the submitted proposal.
CITY OF COSTA MESA CONTACT PERSON
The City of Costa Mesa contact person is Fariba Fazeli, at (714) 754-5378. Please do not contact other
staff members in reference to this RFP's prior to the announcement of the award.
PROPOSAL SUBMITTAL REQUIREMENTS
Please submit three (3) copies of each candidates (up to five candidates) with their respective hourly rates
no later than 3:00 p.m., on Friday, August 7, 2015. All proposals shall be delivered or mail to.
Fariba Fazeli, P. E.
City of Costa Mesa
Public Services/Engineering
77 Fair Drive, 4th Floor
Costa Mesa, CA 92628
in ely,
Fart Fazeli, P. E.
City Engineer
Mailing Address:
P.O. Box 1200, Costa Mesa, Ca 92628-419
PHONE: (714) 754-5343 FAX: (714754-5028 TDD: (714) 754-5244
www.d.costa-mesa,ca.us
REQUEST FOR PROPOSALS (RFP's) FOR PROFESSIONAL SERVICES TO PROVIDE
STAFF SUPPORT FOR VARIOUS PARKS PROJECTS, WATER QUALITY PROGRAM,
AND PRIVATE DEVELOPMENT REVIEW
1. INTRODUCTION
The City is interested in the services of an individual Professional Cbt l to help the
Engineering Division with Parks' Capital Improvement Projects, the review and condition of
private Development Projects and overseeing the City's Water Quality Program.
The consultant's candidates must have at least ten (10) years prior experience in the design
and preparation of construction documents for Park's Projects as well as review/approval of
Subdivision/Private Development projects, and WQMP for private and public projects. In
addition, the candidates must have at least five (5) years prior experience in preparation of the
Annual Program Effectiveness Assessment (PEA) Report and knowledge of MS4 permit. All
candidates will be evaluated on the basis of their expertise, prior experience on similar projects,
demonstrated competence, timely performance, ability to meet the project schedule, and an
understanding of the project.
To maintain uniformity, your proposal must be limited to five candidates (include each
candidate's resume and hourly rate.
The Public Services Department of the City of Costa Mesa has established a Consultant
Selection Committee consisting of at least four (4) members from this department who have
acted in the capacity of Project Manager or Project Engineer for the City on previous similar
projects. The evaluation of each candidate will be based on the technical information and
qualifications presented in the resume, reference checks, and other information, which will be
gathered independently.
City of Costa Mesa has a sample of the Professional Services Agreement, which is available at
the City for your review. The RFP's and the consultant's proposal will be attached to and
become part of the executed agreement as exhibits.
The City will not permit reduction in the City's "Scope of Consultant Services" without written
approval,
General Liability; $1,000,000
Automobile Liability- $1,000,000
Workers Compensation and Employers' Liability: $1,000,000
Professional Liability: $1,000,000
Additional and primary Insurance endorsements shall include City of Costa Mesa
7.!)
8. SUMMARY
The City appreciates participation, and the intent of this RFP is to establish the minimum
consultant services required. Prior to awardingcontract, all insurance documents must b
submitted and approved.
art
EXHIBIT B
CONSULTANT'S PROPOSAL
13 CivilSource PSA 15
August 7, 2015 IN
We are pleased to submit this proposal to provide Staff Support Services for the City of Costa Mesa
(City). The CivilSource team has extensive experience providing staff augmentation services for
municipal agencies throughout Southern California and we are eager to aggressively respond to the
wide-ranging services the City requires. We have the staff, qualifications, and experience to support
the City for the following reasons:
Kgy—Pp—rsonnel It is our understanding that the City is seeking a professional firm to provide staff
support in order to help the Engineering Division with Park Capital Improvement Projects, the review
and condition of private Development Projects and overseeing the City's Water Quality Program. Our
proposed team members all have at least 10 years of relevant experience and are registered PE's with
the State of California. Full resumes for our proposed personnel are attached.
Years'af
Xey,Peisoonell Aegistraflionl9ducation
Safe Kamangar, PE, CA Civil Engineer, *70118
QSP/QSD M.S., Civil Engineering
B.S., Civil Engineering
NPDES Storm Water Quality Training for
Construction Site Activities
AEI-CASC Engineering's Storm Water
Maria ement Department
Tim Shaw, RLA, ASLA M.S., Landscape Architecture
B.S,, Geo ra
CA Civil Engineer, *42827
M.S., Civil Engineering
B.S., Civil Engineering
CA Civil Engineer, #36483
B.S., Civil En ineerin
Nabil Toma, E CA Civil Engineer, #51891
Working together with the chosen Engineer, CivilSource's Principal -in -Charge and QA/QC Manager,
Ms. Amy Amirani, PE, QSP/QSD will be responsible for dedicating our staff identified and oversight
of meeting our high expectations of quality assurance and quality control, responsiveness,
documentation, communication, and coordination.
9890 Irvine Center Drive, Irvine, CA 92618 1 P: 949-585-0477 1 F. 949-585-0433 1 www.civii-source.com
e�,
Experiengg We are uniquely qualified to provide staff support services to the City because of our
team's clear understanding'of municipal procedures and our familiarity with the needs, policies, and
procedures of the City. Cities, and often consultants, are challenged with finding individuals who have
all of the necessary qualities to successfully provide staff augmentation services in a municipal setting.
Because we exclusively serve municipal agencies and have several years of experience working directly
for municipal agencies, we are confident that the proposed individuals encompass all of the qualities
required to successfully serve as part of City staff.
References In addition to the professional services we have provided to the City of Costa Mesa, the
CivilSource team has extensive experience providing professional engineering services for municipal
agencies throughout southern California. A list of professional references is available upon request,
and we encourage the City to contact our references to confirm our successful track record.
Competitive Rates We understand that the City is often faced with budget constraints. CivilSource
has a history of successfully delivering projects with very limited budgets. We are committed to
working with the City and the rates provided herein are negotiable,
-&y R
public works experience and the ability to support all the projects and project types the City may
undertake. We took forward to working with the City and providing our professional consulting
services in order to help you meet your goals.
On behalf of the CivilSource team, we thank you for the opportunity to serve as a part of your team.
Should you have any questions or require additional information, please contact me at (949) 585-
0477 or amy@civil-source.com.
Amy Amirani, PE
Principal
Enclosures:
* Resume — Safa Kamangar, PE, QSP, QSD
* Resume — Tim Shaw, RLA, ASLA
* Resume — Sean Razmy, PE, (SSP
* Resume — Michael Girgis, PE
* Resume — Nabil Tome, PE
* CivilSource Qualified SWPP Practitioner/Developer Certificates
9890 Irvine Center Drive, Irvine, CA 92613 1 P: 949-585-0477 1 F- 949-585-0433 1 www.civii-source.com
SAFA KAMANGAR, PE, QSP/QSD
PROJECT MANAGER, CIVIL ENGINEERING DESIGN
EDUCATION
M.S., Civil Engineering
B,S., Civil Engineering
NPDES Storm Water Quality Training for Construction Site Activities
AEI-CASC Engineering's Storm Water Management Department, 2005
REGISTRATION
Civil Engineer, California #70118
Mr, Kamangar is a California Registered Civil Engineer and a Project Manager/Resident Engineer at CivilSource, Inc, with 18 years of
experience in construction, construction management and engineering in both the private and public sectors. His experience includes
the management of over $70 million in construction related activities. His roles included construction management, resident
engineering, field inspection, and design engineering. As a design engineer Mr. Kamangar has performed hydraulic studies, detailed
design drawings, development of specifications, site work, and field calculations. As a Construction Manager, he has been responsible
for construction oversight, schedule management, budget tracking, and contractor negotiations. He has gained considerable knowledge
while providing extensive coordination between various engineering disciplines and public agencies,
PROJECT EXPERIENCE
Broadway Improvements, City of Costa Mesa: $1.5M SRTS improvement project to narrow roadways with the installation of medians
and chokers. Services also included preparation of PES and E76 documents.
Alley No. 109 Rehabilitation, City of Costa Mesa. Design Manager responsible for the development of plans, specifications and
estimates for the rehabilitation of residential Alley No. 109 in the City of Costa Mesa,
La Bonita Park Pump Station, City of La Habra: Project Manager. Design -build of a water facility that also included the demolition
and reconstruction of a roller hockey rink, restroom/sto rage facility and parking areas. Professional services included the design and
construction management of a new pre -stressed concrete reservoir, a new 11.5MGD • station including new electrical and control
facilities, intake and discharge piping, flow control facility, discharge metering vault, 2 miles of 24" cement mortar lined and coated pipe,
and associated site improvements; construction oversight of traffic control, excavation and shoring, dewatering, relocation of existing
sewer main, street improvements and pavement repairs, protection of all existing utilities and facilities; and facility start up and testing.
Report, The PDR addressed the realignment of a 24" ductile iron forcemain in the City of Rancho Santa Margarita. The alignment being
studied consisted of adding several thousand feet of length to the forcemain that would be routed across a bridge, along an existing
park (baseball fields, skate park and dog park), to a point of connection to an existing 24" forcemain on the eastern side of a creek.
Services included developing a revised system curve/pump curve analysis, identifying changes to pumping head due to increased
forcemain length, address forcemain diameter, preparation of a preliminary cost estimate and conceptual construction drawingsi and
preparation of a technical memorandum summarizing the engineering evaluation of the forcernain realignment,
Colinas Bridge Waterline Relocation, Moulton Niguel Water District: Project Manager for the preliminary and ina esign o
waterline relocations at the Paseo de Colinas Bridge in the City of Laguna Niguel. Work consisted of investigating and preparing •
specifications, and cost estimate (PS&E) for relocating the District's existing 20 -inch gravity outfall and existing 12 -inch waterline
including relocation of existing electrical conduits, control panel, and existing vault sump pump discharge lines into the existing sewer
system, The two waterlines were in conflict with the seismic retrofit of the Paseo de Colinas Bridge.
Portola Park Well, City of La Habra: Project Manager for the design -build of a well for the City of La Habra. The 150 -hp well pump
and motor was designed be 350 -ft deep and capable of producing 1100-gpm of groundwater which will be conveyed through a 12 -in
PVC -0900 pipeline into the City's La Bonita Park blending reservoir. The station will be connected to City's SCADA system for fully
automatic operation,
-Ildaniv* avV TYnnr*vPmP*t-.. Cift of Irvive: 12.SM roadwav widenina and improvements oroiem
University Drive Improvements, City of Irvine: $13M roadway improvements project which required coordination of work with the
Irvine Companies, Caltrans and multiple utility agencies; an arboricultural evaluation,- and construction engineering support.
Stage Road Rehabilitation, City of Buena Park: $1.1M roadway rehabilitation project. Improvements included total pavement
reconstruction and redesign of existing cross sections as needed to improve drainage and drivability.
Yorba Linda Boulevard Rehabilitation, City of Yorba Linda: 2 mile primary arterial highway rehabilitation project. Services also
required coordination with Caltrans.
North Laguna Alley Rehabilitation, City of Laguna each: Project Manager responsible for the development of plans, specifications
and estimates for 13 alleys in North Laguna Beach.
Sawtelle Boulevard Rehabilitation, City of Culver City: $1M street rehabilitation and oversight of construction inspection services.
Improvements included total pavement reconstruction, redesign of existing cross-sections as needed to improve drainage and
drivability, and repair of damaged sections of the asphalt.
Citywide Street Assessment and Rehabilitation, City of Yorba Linda: Design Engineer responsible for the field inspection and
assessment of three zones within the City to determine locations for removal and replacement of asphalt, slurry seal or rehabilitation,
Leahy Avenue Well Drilling and Equipping, Bellflower Somerset Mutual Water Company: Engineering and hydrogeological
services for the preliminary design, final design, construction support and inspection for the abandonment of an existing well, and
drilling and equipping of a new high capacity groundwater well.
Well 11A & Well 31, City of Corona: Selected new well locations, and designed and developed plans and specifications for drilling and
developing, and equipping of a new well replacing the existing Well 11 and the City's new Well 31.
Ontario Booster Pump Station: Designed and provided engineering calculations for a 25 -MGD booster pump station facility, Nitrate
blending facility and piping.
Western Avenue Sewer Improvements, City of Stanton: The project included the replacement of approximately 1,400 linear feet of
existing 12 -inch diameter VCP gravity sewer with hydraulic deficiencies and structural defects. The sewer was replaced with a 15 -inch
diameter VCP gravity pipe,
Citywide Sewer Improvements, City of Villa Park: The project entailed design services to update the City's Sewer Master Plan,
implement the recommended improvements, and provide construction management and inspection services during construction.
Portola Hills Lift Station Abandonment, Irvine an Water District: This project consisted of abandoning the PHSLS, which is
located near the intersection of Glenn Ranch Road and Saddleback Ranch Road. As part of the abandonment of the PHSLS, this project
included installing approximately 4,000 linear feet of new 12 -inch diameter gravity sewer, and increasing capacity of 1,300 linear feet of
existing 8 -inch sewer.
Strom Drain Pump Station SD 03 Upgrades, City of Long each: Project Manager in charge of design and developing plans and
specifications for replacing existing pumps with three new 70-cfs Vertical Turbine pumps, and upgrading pump station mechanical and
electrical components.
Storm Drain Improvements on Corak Street City of Baldwin Park: Installation of 2,500 feet of new storm drain pipes on Ramona
Boulevard between Earl Avenue and Francisquito Avenue, and along a drainage easement between Corak Street and Francisquito
Avenue. The storm drains consist of reinforced concrete pipe ranging in size from 24 -inches to 42 -inches in diameter,
Hamilton Street and Plumer Street Roadway and Storm Drain Improvements, City of Costa Mesa: 3000 LF of street and storm
drain improvements,
Industrial Way Water Quality and Storm Drain Improvements, City of Costa Mesa: Installation of an underground
detention/infiltration facility and construction of a storm drain facility consisting of 1,000 lineal ft, of 10ft by 3 ft. RCB.
TIM SHAW, RLA, ASLA
LANDSCAPE ARC HrTECHT
EDUCATION No
M.S,, Landscape Architecture
B.S., Geography
CERTIFICATE/AFFILIATIONS
Board Member, Friends of San Clemente Beaches, Parks & Recreation Foundation
Chair, Orange County Regional Recreational Trail Advisory Committee
Member CPRS — California Parks and Recreation Society
Mr. Shaw has over 10 years of excellent project management experience on diverse recreational, residential, and
commercial projects. He has managed several parks and parkway landscaping/irrigation projects. His passion to provide
environmentally accountable spaces for all, keeps both the project team and the public on track throughout all phases of
the projects.
Vista Hermosa Sports Park & San Clemente Aquatics Center: Project Manager for $31.5million, 45 -acre, municipal
sports park in San Clemente, CA
Pier Bowl Lighting & Landscape Project: Project Manager for $13 million renovation project
San Gorgonio Park Renovation: Project Manager for $1.5 million Baseball Diamond renovation project
Steed Park Renovation: Project Manager for $1.3 million Softball Complex & Concession Building renovation project
Landscape Architect, City of San Clemente, Beaches, Parks & Recreation Department
Managed multiple Capital Improvement Projects (CIP)
Facilitated Plan Review and Responses for Park CIP Projects
Created San Clemente Trails Map using ArcMap
Map received Outstanding Achievement Award, 2010
Developed and managed CIP Project & Park Planning budgets
Presented project status updates to City Council and at Public Meetings
Senior Park Planner, Ire Parks, City of Indianapolis — Parks & Recreation Department
Project Manager on multiple CIP projects
Developed Project Management Handbook
Produced GIS based maps, charts and data using ArcView and ArcMap for Indy Parks Master Plan Update
E
SEAN RAZMY, PE, QSP
PROJECT MANAGER
EDUCATION 11M
M.S., Civil Engineering
B.S., Civil Engineering
Qualified SWPPP Practitioner, Certificate No. 22568
REGISTRATION
Civil Engineer, California #42827
Mr. Razmy has over 30 years of experience in construction management, contract administration, and inspection of Public
Works Improvements projects, He is familiar with Standard Specifications for Public Works Construction, Caltrans Standard
Specifications, California Public Contract Code, and State/Federal Labor Compliance requirements. Mr. Razmy's project
experience includes roadway construction, construction of sewer and storm drain system, traffic signal improvements,
street lighting installation, and landscape improvements.
His construction management skills include, contract administration and construction inspection. Mr. Razmy is also
experienced in project documentation, quality assurance, construction safety, constructability review, project
submittal/shop drawing review, RFI review and response, negotiation of change orders, WPCP and SWPPP monitoring,
claims analysis and negotiation, multi -agency project coordination, and public relations.
PROJECT EXPERIENCE
City of Anaheim, Brookhurst Street Widening ($9 million): Construction manager for widening 4,900 feet of roadway
that included paving; sound wells,- green belt area with earthen bio-swale,- decomposed granite pathways; raised medians
with stamped concrete and synthetic turf, sewer and drainage improvements; bus pad, sidewalk, curb and gutter, driveway
approach, curb ramp, cross gutter, spandrel and parkway drain improvements; traffic signal modifications,- street lighting, -
landscape and irrigation; signing; and striping. Responsibilities included constructability review; conducting pre -
construction meeting; review, log and processing project submittals,- review, log and responding to RFIs; construction
inspection for conformity to project' documents,- construction quality control; coordination and scheduling materials
testing; project documentation including daily reports and working day statements; scheduling and chairing project
meetings; ensuring construction/public safety, monitoring traffic control,- enforcing project site maintenance and clean up
requirements-, monitoring SWPPP requirements- reviewing certified payrolls and conducting employee interviews for labor
compliance; change order negotiations; and public relations.
•
MIAMI
NMI _OrMl re
coorclination an77-crieuMmy 11177117M LU51.111g; P77W,� LdLIU11 lilt
coordinating and chairing project meetings; monitoring construction/public safety and traffic control,- enforcing project
site maintenance and clean up requirements; monitoring SWPPP requirements.
City of Anaheim, Sanitary Sewer Improvements on Romneya Drive, Carl Karcher Way, Anaheim Boulevard an-ff
Commercial Street ($4 million): Construction management and inspection oversight for the installation of 9,650 LF of
sewer line that included open excavation, shoring, sewer bypass, dewatering, removal of existing sewer lines, installation of
new VCP sewer pipes, construction of sewer system structures, trench backfill/compaction, roadway paving, and traffic
stripping. Responsibilities included chairing pre -construction meeting, review of project submittal, response to RFIS, daily
oversight of field activities, resolution of field issues, change order negotiations, review and approval of progress
payments, and public relations.
Sean Razmy, Page 2
City of Anaheim: As Principal Civil Engineer, managed the Construction Inspection Section of Public Works Department
consisting of seven senior construction inspectors. In addition, managed consultants that provided construction inspection
and construction management services. Responsible for assigning projects to inspection staff and monitoring their work
and performance, providing technical and administrative support to inspection staff, performing constructability and plan
check reviews, scheduling and chairing pre -construction and project meetings, issuing notice to proceed, conducting
regularly scheduled staff meetings, general oversight of construction activities with field visits, review and approval of pay
applications, response to citizen complaints and inquiries related to construction activities, review and processing of
project submittals, review and response to RFIs, review and negotiation of change orders, claims analysis and negotiations,
coordination of construction activities with other agencies.
City of Costa Mesa: As Contract Administrator, administered the construction of Public Works Capital Improvement
projects. Responsible for preparation of bid documents, project advertisement, issuance of addendurns, bid openings,
review of bid documents for accuracy and preparation of bid tabs, review and processing of required bonds and insurance,
preparation of contract agreement, preparation of staff report to City Council for the award of contract, conducting pre -
construction meeting, review and processing of progress payment, change order negotiations, claim analysis and
negotiations, negotiation of disputed work, monitoring labor compliance, processing stop payment notices, negotiating
with bonding companies for taking over projects due to contractor default, preparation of staff report for project close
out, and filling notice of completion.
County of Los Angeles: As Senior Construction Inspector, inspected the construction of Flood Control Facilities.
Responsible for review of plans and specifications prior to start of construction, job walk and photo documentation of
existing conditions prior to construction, construction inspection for conformance with project requirements, monitoring
construction work for proper workmanship, notifying the contractor of any deviations from project documents or non-
conforming work, notifying the project manager of any unforeseen or changed condition, notifying the project manager of
any potential claims, maintaining as -built plans, preparing daily diary and reports, recording men and equipment,
coordinating and scheduling materials testing, measuring constructed quantities, preparing progress payment estimates,
monitoring traffic control for compliance and safety, monitoring pedestrian access and safety through construction zone,
and conducting regular safety reviews to ensure CAL/OSHA compliance.
MICHAEL
PE
r
PROJECT _MANAGER
EDUCATION
B:S., Civil Engineering
REGISTRATION
TION
Civil Engineer, California #36483
CERTIFICATIONS
Local Agency resident Engineer Academy.
Traffic Signal Design Fundamentals of Traffic Engineering.
Pavement Management System.
Urban Street Design Street and Highway Drainage:
Contract Documents and Specifications for Public Works Construction.
AFFILIATIONS
Member, American Public Works Association.
Member, American Society of Civil Engineers.
Mr. Girgis has over 40 years of experience providing project engineering service to cities throughout southern California.
Mr. Cirgis served as an Associate Civil Engineer and was promoted to the Senior Civil Engineer in the City of Santa Ana
where he worked from 1987-201.1. While with the City,Mr. Cirgis Supervised a team of engineers in the Design and
Construction divisions. He is well versed in all aspects and public works projects including facilities, streets and drainage.
He has prepared numerous construction documents for major CIP projects. Since 2014 he was responsible for delivery of
City of San Juan Capistrano's critical CIP projects including the Del Obispo Street Bridge widening and several street
pavement rehabilitation with complex traffic control plans.
Mr, Girgis has managed Federal and State funded projects for successful reimbursement and audits, as well as several
projects designed by consultants. He has demonstrated ability in delivery of record number of quality municipal projects
with minimum amount of change orders. He has interfaced extensively with government agencies including Caltrans;
government associations, RWt CB, and Cather permitting agencies. He has expertise in securing and managing
Federal/State/Regional funding sources.
PROJECT EXPERIENCE
Project Manager, Public Workse a e t, City of San Juan Capistrano: responsible for delivery of City's critical CIP
projects including the Del Obispo Street Bridge widening and several street pavement rehabilitation with complex traffic
control plans. Management of Federal and State funded projects for successful reimbursement and audits. Management
of several projects designed by consultants.
Senior Civil Engineer, Construction Engineering Section, Public Works Agency, City of Santa ria: Supervised and
evaluated professional and technical staff of the contract administration group; managed construction of various capital
improvement and maintenance projects; reviewed plans and specifications for constructability street, storm drain, water,
sewer, water, parks, traffic signal' improvement plans; prepared RFP, evaluated proposals and managed consultants
contract for materials testing and construction management; managed the construction of the Regional Transportation
Center parking structure, First Street bridge widening over the Santa Ana River and two -five million gallon water tanks at
the John Carthe Reservoir site; applied and obtained federal, state and county grants for construction projects; acted as
departmental head in the absence of the Construction Manager.
Associate Civil Engineer, Design Engineering Section, Public Works Agency, City of Santa Ana: Managed, supervised,
evaluated and trained professional and technical staff in budgeting, scheduling and designing of variety of capital
improvement and maintenance projects; coordinated with developers, consultants, other agencies and public entities for
the design, the properties acquisition and the construction of joint projects; prepared RFP, evaluated proposals and
managed consultants contract for design and properties acquisition; managed the City's Pavement Management System
program; conducted special studies and analysis; prepared reports and recommendations,- managed staff and consultants
in the design and the acquisition of properties of the Bristol Street Widening project between St. Andrew Place and
McFadden Avenue, a $37 million project,, acted as departmental head in the absence of the Design Manager.
Associate Engineer, ill ars Associates, City of Industry- Supervised technical staff in managing, designing and
coordinating street and storm drain projects; represented several governmental agencies in the preparation of plans,
specifications and cost estimates; performed plan check and participated in preparation of Capital Improvements Program
for client cities.
Assistant Engineer, Department of Public Works, City of Westminster: Prepared reports and presented it to the City
Council appointed Traffic Commission; communicated with the public, consultants, contractors, developers and other
governmental agencies; designed and prepared plans, specifications and cost estimates for capital improvements and
maintenance projects.
Civil Engineer, Roads Division, RDMD, County of Orange: Prepared hydrology and hydraulics calculations; performed
design,- prepared plans, specifications and cost estimates for street, storm drain, striping and signing projects.
Construction Project Engineer, Endeco Company, Adrian, Saudi Arabia- Supervised inspection staff, managed
construction, and prepared cost estimates for street improvement projects.
PROJECT MANAGER
EDUCATION Him
B.S., Civil Engineering
REGISTRATION
Civil Engineer, California t#51891
Mr. Tome possesses more than 30 years of civil engineering and transportation management experience in the public
sector and is a registered civil engineer in the State of California. He has served as Principal Civil Engineer for the City of
San Clemente and Associate Civil Engineer for the City of Martinez. Mr. Toma's experience includes developing and
implementing capital improvement projects and street and sidewalk maintenance programs; development of plans,
specifications and estimates; and construction management. Mr. Toma possesses excellent communication skills and
refined negotiating abilities.
PROJECT EXPERIENCE
City le elate rind l Civil Engineer
Responsibilities included.
r
Project Management from inception to completion of construction. Review of plans, specifications, and
estimates. Oversee field inspections for construction work for contractors and developers;
Management of various projects that included approximately 4000 residential units, about 1 million square feet
of commercial properties and 1.5 million cubic yards of earth movement and grading operation;
Supervise staff of five to support development projects including engineering, field inspection and
administrative personnel.
Oversee contract plan checkers reviewing final maps, improvement plans and grading plans to ensure reaps and
plans are in compliance with approved entitlements, engineering standards, City Codes and requirements.
Plan check and review tentative and final maps, improvement, site and grading plans to ensure sure plans are in
compliance with the required engineering standards and City Codes. Also ensure final maps are consistent with
the Subdivision Map Act and City subdivision ordinance;
Oversee contractors' construction work in the field to make sure that all work is in compliance with the approved
engineering plans and contract documents.
Coordinate with contractors to address conflicts between plans and field conditions. Address the conflicts with
creative solutions to avoid delays, change orders and additional expense to the projects.
Prepare bid documents, technical specifications and cost estimates to award new projects. Also participate in the
review and award of the contracts.
Prepare Request for Proposals for design projects. Review the various submittals and participate In the
consultant selection process.
Coordinatewith the Planning Division to review preliminary plans for projects to ensure they meet the
engineering technical standards and the City Codes and requirements.
Once projects are approved and permits are issued, coordinate with the Building Division to oversee field work
to ensure that contractors are complying with engineering plans, specification, safety and environmental
requirements and water quality/erosion control measures.
Review construction schedules and approve progress payments for contractors. Review shop drawings as
needed to make sure they meet the required specification:
Review environmental impact reports (EIR's) for various projects. Provide input and support to the Planning
Division and make recommendations concerning the EIR report findings.
Address and resolve various critical environmental issues between the City, the developers and the regulators.
Provide technical reviews of the environmental reports submitted by the developers and ensure they meet the
regulatory requirements.
. 'Projects included:
°
The construction of Avenida Vista Hermosa street improvement project betweeR\/er {Cruz and Avenida LePafa.
Four lanes arterial complete with storm drains, sidewalks, traffic signal and median islands. .
~
The construction ofAvenida LaPafastreet improvement project bebweenCo||eSa|udaandV)a Onda.Four lanes -'
arterial complete with storm drains, sidewalks, traffic signals, water, sewer and median islands, �
°
The construction cfAvenida Ta|ega between Calle Saluda and Camino Tierra Grande. Four lanes arterial '
complete with storm drains, sidewalks, traffic signals, water, sewer and median islands,
~
The construction ofAvenida Vista Hermosa, Calle Saluda and Avenida Ta|egaBridges over the canyons to
connect the development streets and to avoid grading within sensitive habitat areas. '
°
Installation of three major water quality basins to serve as the main storm water purification system for the
development.
~ The construction of multiple residential streets complete with sidewalks, street lights and utilities to serve future
developments.
°
Principal Civil Engineer in charge of the repair and replacement of the damaged sidewalks and driveway .
approaches within the entire City.
City of Civil Engineer
Responsibitities included.
°
Manage projects fnzminceptiontnconstructioncorop\et\on.Reviemp|ansprepanedbvengineecstomokesune
that they comply with the requirements and specification. Conduct field inspections and supervise the contractors'
construction work for various projects including rnu|dp|e residential and commercial properties.
°
Plan check and review tentative and final maps, improvement, site and grading plans, Make sure that the plans are
incompliance with the required engineering standards and City Codes. Also ensure final maps are consistent with '
the Subdivision Map Act and City subdivision ordinance.
°
Oversee the construction work of the contractors in the field to make sure that work is in compliance with the
approved plans, specification and contract documents.
°
Coordinate with the contractors in the field to address conflicts between the engineering plans and field
conditions. Make sure to address these conflicts with creative solutions to avoid delays, change orders and
additional expense tothe projects underconstruc±iVn.
~
Prepare specification, bid documents and cost estimates to avvmnj new projects and participate in the contract
award process.
°
Prepare Request for Proposals for design projects. Revievvthevoriouosubrnitto|sbytheeng|neers and participate
in the consultant selection process for the most qualified engineer to design the project.
°
Coordinate with the Planning Division to review the preliminary plans for projects to ensure that they meet all the
engineering requirements, technical standards and City Codes.
° Review and approve the construction schedules and progress payments for the project comtractons.
° Prepare staff reports for the City Council to approve various projects and multiple contractual issues.
w�'
°:
'
'
'
^ '
EXHIBIT C
']FEE SCHEDULE
/
'
'
�
14 �V
�Sounce PSA 15
�
�� "
FEE SCHEDULE FOR AS NEEDED STAFF SUPPORT FOR VARIOUS CAPITAL
IMPROVEMENT PROGRAM PROJECTS
The scope of work for this contract requires the consultant to provide a team of
Professional Engineers to prepare the construction documents for the following CIF
projects -
1 , Costa Mesa Bark Park Renovation : Engineering fee is $50,000
2. Jack Hammett Sports Field Improvements - Engineering fee is $200,000
1 Newport Boulevard Landscape Improvements a Engineering fee is $100,000
4. Citywide Alley Improvements: Engineering fee is $40,000
5. Citywide Street Improvements: Engineering and Construction Support fee is
$350,000
In addition, the consultant will provide a team of Professional Engineers to oversee
construction of the following CIP projects:
1, Harbor Boulevard Bike Trail- Construction management and inspection fee is
$60,000
2. Tewinkle Park ADA Improvements, Construction management and inspection fee
is $10,000
3, Smallwood Park Improvemeft Construction management and inspection fee is
$20,000
4. Citywide Parkway Improvements- Construction management and inspection is
$70,000
5. Parking Lot Rehabilitation at various City facilities Construction management and
inspection fee is $40,000
August 7, 2015 M
On behalf of the CivilSource team, we thank you for the opportunity to serve as a part of your team.
Should you have any questions or require additional information, please contact me at (949) 585-
0477 or amy@civii-source.com.
onl'* ahl 61
Amy Amirani, PE
Principal
9890 Irvine Center Drive, Irvine, CA 92618 1 P: 949-585-0477 1 F: 949-585-0433 1 www,civii-source.com
EXHIBIT
PROJECT SCHEDULE
15 CivilSource PSA 15
SCHEDULE FOR AS NEEDED STAFF SUPPORT FOR VARIOUS CAPITAL
IMPROVEMENT PROGRAM PROJECTS
TASK DATE
1 . Proposal Received by the City 8/07/15
2. City Council Award 11/03/15
3, Projects Kick-off Meeting 11/04/15
4, 100% Design Submittal (PS&E) 8/04/16
5. Construction Contract Advertisement and Award 11/04/16
& Construction Management and Inspection Services From 1/1/16 to 11/04/18
EXHIBIT
CERTIFICATES OF INSURANCE
6 `soil our PSA I
DATE (MMIDDNYYY)
ACC)R"
CERTIFICATE OF LIABILITY INSURANCE 015
9/22/2015
_J:�E�
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement..A statement on this certificate does not confer rights to the
certificate holder in lieu of such endors—nnfiql.
PRODUCER CONTACT
NA E; 6arrdy Peters
-
Dealey, Renton & Associates PHONE 626 844-3070 ]FAX 626 844
P. 0. Box 10550 Ic
-5074
Is
Santa Ana, CA 92711-0550 eters@dealeyrenton,com
License #0020739 aNsuRERts AFFORaENCs cca xoe IC
INsuRERA3ravolersinclenrint a.C;4nnecti 256£i2
INSURED CIVILSOUR INSURER E;Travelers Pro e CasuaffyCao of'A 25674
CivilSource, Inc. INSURER CTravelers_q�q Byalt &q�yre q1 194
9890 Irvine Center Drive INSURER D.
Irvine, CA 92618
949 585-0477 INSURER E,.
INSURER F:
COVERAGES CERTIFICATE NUMBER: 299300608 REVISION NU BER:
IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
TN—SR POLICY Err POLICY EXP
1I& TYPE OF INSURANCE INSD WVD POLICY NUMBER jMMM2NYYYt_jMMMgffl= LIMITS
A X COMMERCIAL GENERAL LIABILITY Y Y 680281OL758 7/2012015 7/20/2016 EACH OCCURRENCE $2,440,000
DAWUMAENTEIT— —
71 CLAIMS -MADE bil OCCUR PREMISES Ea occu o $1,000,000
Dmilacilei w— P An ono arson)$10,000
X Xcu €rsctuded PERSONAL & ADV INJURY $200O D
0 0
GEHL AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,044,000
x PRO
� ' COMPIOP AGO
POLICY El JEG0 LOC PRODUCTS - $4,000,000
OTHER $
Eta
B AUTOMOBILE LIABILITY Y BA45921-377 7/2012015
20/2016 accident 1 $1,000,000
ANY AUTO BODILY INJURY (Per person) $
ALL OWNED SCHEDULED BODILY INJURY (Par accident) $
AUTOS AUTOS
PR PERTY$
NON -4 Ea X HIRED AUTOS AUTOS
X EACH OCCURRENCE $1,000GOO
,X 0
B -� MBRELLA LIAR F]: CCUR Y Y CUP6772Y251 7/20/2015 7/20/2016 UGOO
CLAIMS-
EXCESS LIAR CLAIMS-MADE1 AGGREGATE $1'000,000
DED X RETENTION 0 $
—]
B WORKERS COMPENSATION y UB677IY518 7120/2015 112012010 X] : = =O'
ERT
T �T
AND EMPLOYERS' LIABILITY YIN A UM7M ER
ANY PROPRIETORIPARTNERIEXEGUTIVE NIA E. L EACH ACCIDENT $"I 444,449
OFFICERIMEM13ER EXCLUDED? El
(Mandatory in NEI) E,L DISEASE - EA EMPLOYEE $1,00.0,000
If yes oscribe under
OF E.L. DISEASE - POLICY LIMIT 000,000
-S6d
RIPTION OF OPERATIONS below
00,000
7/2012016 $2,000,000 Per Claim
C
C Claims Made E.L.
Annual Aggregate
Professional Liability
CERTIFICATE HOLDER CANCELLATION 30
City of Costa Mesa; Public Services/Engineering
Attn: Fariba Fazefl, PE
77 Fair Drive, 4th Floor
Costa Mesa CA 92628
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISION&
------ - ------ ---, 0 1988.2DI4 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD
'MnO fN=M•rW—A-rr Ct Mj=oeanao norkjtr�j
POLICY NUMBER: 680281OL758 COMMERICAL GENERAL LIABILITY
ISSUE AT ¢9/22/2015
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED
(ARCHITECTS, ENGINEERS AND SURVEYORS)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILrTY COVERAGE PART
SCHEDULE
NAME OF PERSON(S) OR ORGANIZATION (S) -
City of Costa Mesa; Public Services/Engineering
Attu; Fariba Fazeli, PE
77 Fair Drive, 4th Floor
Costa Mesa CA 92628
PROJECT/LOCATION OF COVERED OPERATIONS:
RE: Staff Support for Various Parks Projects, Water Quality Program,
and Private Development Review -- City of Costa Mesa and its elected
and appointed boards, officers, agents, employees and volunteers
PROVISIONS
A The following is added to WHO IS AN INSURED
The Insurance provided to such additional
(Section 11):
insured is limited as follows:
The person or organization shown in the Sched-
ule above is an additional insured on this Cover-
rl. This insurance does not apply to the render -
age Part, but only With respect to liability for bod-
in of or failure to render any "professional
ily injury", 'property damage" or 'personal Injury
services".
caused, in whole or in part, by your acts or omis-
sions or the acts or omissions of those acting on
e, The limits of insurance afforded to the addi-
your behalf:
tional insured shall be the limits which you
agreed in that 'contract or agreement requir-
a. In the performance of your ongoing open
in insurance" to provide for that additional
ations;
insured, or the limits shown in the
Declarations for this Coverage Part,
la. In connection with premises owned by or
whichever are less. This endorsement does
rented to you; or
not Increase the limits of insurance stated in
the LIMITS OF INSURANCE (Section 111) for
C, In connection with your work and included
this Coverage Part.
within the "products -completed operations
hazard,"
B. The following is added to Paragraph a, of 4.
Other Insurance in COMMERCIAL GENERAL
Such person or organization does not qualify as
LIABILITY CONDITIONS (Section IV):
an additional insured for "bodily injury", "property
However, if you specifically agree in a contract or
damage' or "personal injury' for which that person
agreement requiring insurance that, for the addi-
or organization has assumed liability in a contract
tional insured shown in the Schedule, the insur-
or agreement.
ance provided to that additional insured under
this
CG D3 82 09 07 Page I
0 2007 The Travelers Companies, Inc.
Includes the copyrighted material of Insurance Services Office Inc., with its permission -
COMMERICAL GENERAL LIABILITY
Coverage Part must apply on a primary
basis, or a primary and non-contributory
basis, this insurance is primary to other
insurance that is available to such additional
insured which covers such additional insured
as a named insured, and we will not share
with the other insurance, provided that. -
(1) The "bodily injury" or "property damage"
for which coverage is sought occurs,
and
(2) The "personal injury" for which coverage
is sought arises out of an offense
committed;
after you have entered into that "contract or
agreement requiring insurance" for such
additional insured, But this insurance still is
excess over valid and collectible other
insurance, whether primary, excess,
contingent or on any other basis, that is
available to the
• insured when the
additional insured is also an additional
insured under any other insurance,
CThe following is added to Paragraph 8.
Transfer Of Rights Of Recovery Against
Others
• Us in COMMERCIAL GENERAL
LIABILITY CONDITIONS (Section IV):
We waive any rights of recovery we may
have against the additional insured shown in
the Schedule above because of payments
we make for "bodily injury", "property
damage" or`personal
injury" arising out of "your work" • or for the
project, or at the location, shown in the
Schedule above, performed by you, or on
your behalf, under a "contract or agreement
requiring insurance" with that additional
insured. We waive these rights only where
you have agreed to do so as part of the
Ocontract or agreement requiring insurance"
with that additional insured entered into by
you before, and in effect when, the"bodlly
injury" or "property damage" occurs, or the
.personal injury" offense is committed,
D. The following definition is added to
DEFINITIONS
• V)-
-G-57fMc-r77agreernent reAkulrint TI77VMTMU-
means that part of any contract or
agreement under which you are required to
include the person or organization shown in
the Schedule as an additional insured on
this Coverage Part, provided that the "bodily
injury" and "property damage" occurs, and
the "personal injury" is caused by an offense
committed:
a. After you have entered into that contract
or agreement;
b. While that part of the contract or
agreement is in effect; and
i
CG D3 82 09 07 Page 2
0 2007 The Travelers Companies, Inc.
Includes the copyrighted material of Insurance Services Office Inc., with its permission
41
POLICY #: BA 592L3` COMMERCIAL AUTO
CA 20 48 02 99
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
DESIGNATED INSURED
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
GARAGE COVERAGE FORM
MOTOR CARRIER COVERAGE FORM
TRUCKERS COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions oft he Coverage Form apply unless modi-
fied by this endorsement,
This endorsement identifies person(s) orogen et€on(s) who are "insureds" under the Who Is An Insured Provi-
sion of the Coverage Form. This endorsement does not after coverage provided in the Coverage Form,
This endorsement changes the policy effective on the inception date of the policy unless another date is indicated
below.
Endorsement Effective* 9/22/2015 Countersigned
Named Insured:
CivilSource, Inc.
SCHEDULE
Name of Person(s) or Organ ization(S): RE. Staff Support for Various Parks Projects, Water
Quality Program, and Private Development Review --
City of Costa Mesa and its elected and appointed
boards, officers, agents, employees and volunteers
(if no entry appears above, information required to complete this endorsement will be shown in the Declarations as
applicable to the endorsement.)
Each person or organization shown in, the Schedule is an "insuredn for Liability Coverage, but only to the extent
that person or organization qualifies as an "insured" under, the Who Is An Insured Provision contained in Section 11
of the Coverage Form,
CA 20 40 02 99 Copyright, Insurance Services Office, Inc., 1990
TRAVELERV WORKERS COMPENSATION
AND
EMPLOYERS _ L:I ILITY POLICY
ENDORSEMENT WC 9 03 ) 001
POLICY ESU EIS; 771Y-518
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS
ENDORSEMENT CALIFORNIA
(BLANKET WAIVER)
We have the right to recover our payments from anyone liable for an injury covered by this
policy. We will not enforce our right against the person or organization nerved in the Schedule.
You must maintain payroll records accurately segregating the remuneration of your
employees whip engaged in the work described in the Schedule.
The additional premium for this endorsement shall be 3.00 % of the California workers'
compensation premium otherwise duo on such remuneration.
Schedule
Person or Organization Job Description
city of Costa Mesa; Public RE: Staff Support for carious Parks
Services/Engineering Projects, Water Quality Program, and
Attn: Fariba Fazeli, PR Private Development Review -- City of
77 Fair Drive, 4th Floor Costa Mesa and its elected and appointed
Costa Mesa CA 92628 boards, officers, agents, employees and
volunteers
DATE OF :9/22/2015 STASSIGN:
017106
ACCN?"DATE (MMfDDIYYYY)
CERTIFICATE OF LIABILITY INSURANCE U/ / 015
10/6/2015
F
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policyfies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endors
PRODUCER
Dealey, Renton & Associates AX
R OBox
Santa Ana CA 92711-0550 ton.com
License #6020739•1 COVE GE _TNAIC It
r
,)I
A,Trave BITS In•emn ty Co, of Connecti 25682
INSURED CIVILSOUR
CivilSource, Inc,
9890 Irvine Center Drive
Irvine, CA 92618
949 585-0477
B Tra ve-lers Prop
c3ravelers Casualjy����._
Ir
DED 't RETENTION $ a
B WORKERS COMPENSATION y UB6771Y518
AND EMPLOYERS' LIABILITY YIN
ANY PROPRIETORIPARTNERIEXECUTIVE N/A
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If
yes, describe under
DESCRIPTION OF OPERATIONS below
C Professional Liability 105968526
Claims Made
'I
E.L.
L.�EACH ACCIDENT
f — : 11
E.L. DISEASE - EA EMPLOYE $1
9 _
E.L. DISEASE - POLICY LIMIT $1
7/20/2015 ( 7/20/2016 1$2,000,000 Per Claim
$2,000,000 Annual Aggregate
DESCRIPTION OF OPERATIONS f LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more Space Is required)
'General Liability policy excludes claims arising out of the performance of professional services.*
*Umbrella policy is a follow -form to underlying General Liability/Hired&Non-Owned Auto Liability/Employers Liabiky.'
�e: City Wide Staff Augmentation _- City of Costa Mesa and its elected and appointed boards, officers, agents, employees and volunteers
,re named as additional insured as respects general and hired/non-owned auto liability for claims arising from the operations of the named
risured as required per written contract. Insurance coverage includes waiver of subrogation per the attached endorsement(s). -1
CANCELLATION 30 Day NOC/1 0 Day for NonPay of Prem
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
City of Costa Mesa, Public Services/Engineering ACCORDANCE WITH THE POLICY PROVISIONS.
Attn: Fariba Fazeli
77 Fair Drive, 4th FloorSIZEDALIVE
Costa Mesa CA 92628
ACRD 26 (2014/01)
_affo"90126 r40%_r
@ 1988-2014 ARD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACCORD
51,
COVERAGES CERTIFICATE NUMBER: 409202176
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT
TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
1NSR ADDI
LTR TYPE OF INSURANCE INSD
WVD POLICY NUMBER
POLICY Err POLICY EXP
MMIDDrYYYY JMNl2R0=
LIMITS
A X
COMMERCIAL GENERAL LIABILITY Y
Y 680281OL758
7/2012015 7/20/2016
EACH OCCURRENCE
$2,000,000
DAMAGE TC7 RENTED
$1,000,000
CLAIMS -MADE OCCUR
PREMISES Re occurrence
X
Contractual Liao
MED EXP (Any one person)
$10,000
X
XCU Included
PERSONAL & ADV INJURY
s2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE
$4,000,000
POLICY [��] PRO-
LOC
JEC� 1:1 LOC
PRODUCTS -COMP/OP AGG
$4,000,000
OTMER: R
$
B AUTOMOBILE LIABILITY Y
BA4592L377
712012015 7/20/2016
Ea accident
$1,000,000
ANY AUTO
BODILY INJURY (Per person)
$
ALL OWNED
ALL
AUTOS
SCHEDULED
AUTOS
BODILY INJURY (Per accident)
$
X
X
NON -OWNED
PRi7PEF2TY DAMAGE
$
HIRED S
AUTOS
Per accident
4X
$
B
UMBRELLALIAB Y
Y CUP6772Y251
7/20/2015 1
EACH OCCURRENCE
DID
$1,000,000
EXCESS LIAB CLAIMS -MADE
FAGGREGATE
$1,000,000
DED 't RETENTION $ a
B WORKERS COMPENSATION y UB6771Y518
AND EMPLOYERS' LIABILITY YIN
ANY PROPRIETORIPARTNERIEXECUTIVE N/A
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If
yes, describe under
DESCRIPTION OF OPERATIONS below
C Professional Liability 105968526
Claims Made
'I
E.L.
L.�EACH ACCIDENT
f — : 11
E.L. DISEASE - EA EMPLOYE $1
9 _
E.L. DISEASE - POLICY LIMIT $1
7/20/2015 ( 7/20/2016 1$2,000,000 Per Claim
$2,000,000 Annual Aggregate
DESCRIPTION OF OPERATIONS f LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more Space Is required)
'General Liability policy excludes claims arising out of the performance of professional services.*
*Umbrella policy is a follow -form to underlying General Liability/Hired&Non-Owned Auto Liability/Employers Liabiky.'
�e: City Wide Staff Augmentation _- City of Costa Mesa and its elected and appointed boards, officers, agents, employees and volunteers
,re named as additional insured as respects general and hired/non-owned auto liability for claims arising from the operations of the named
risured as required per written contract. Insurance coverage includes waiver of subrogation per the attached endorsement(s). -1
CANCELLATION 30 Day NOC/1 0 Day for NonPay of Prem
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
City of Costa Mesa, Public Services/Engineering ACCORDANCE WITH THE POLICY PROVISIONS.
Attn: Fariba Fazeli
77 Fair Drive, 4th FloorSIZEDALIVE
Costa Mesa CA 92628
ACRD 26 (2014/01)
_affo"90126 r40%_r
@ 1988-2014 ARD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACCORD
51,
POLICY NUMBER: 680281OL758 COMMERICAL GENERAL LIABILITY
ISSUE DATE:10/6/2015
THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED
(ARCHITECTS, ENGINEERS AND SURVEYORS)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
NAME OF PERSON(S) OR ORGANIZATION(S):
City of Costa Mesa, Public Services/Engineering
Attn: Fariba Pazeli
77 Fair Drive, 4th Floor
Costa Mesa CA 92628
PROJECT/LOCATION OF COVERED OPERATIONS:
Re: City Wide Staff Augmentation -- city of Costa Mesa and its
elected and appointed boards, officers, agents, employees and volunteers
PROVISIONS
A The following is added to WHO IS AN INSURED
(Section It),.
The person or organization shown in the Sched-
ule above is an additional insured on this Cover-
age Part, but only with respect to liability for bod-
ily injury", 'property damage" or 'personal injury
caused, in whole or in part, by your acts or omis-
sions or the acts or omissions of those acting on
your behalf:
a. In the performance of your ongoing oper-
ations;
b. In connection with premises owned by or
rented to you; or
C. In connection with your work and included
within the "products -completed operations
hazard."
or agreement.
The insurance provided to such additional
insured is limited as follows:
d, This insurance does not apply to the render-
ing of or failure to render any "professional
services",
e. The limits of insurance afforded to the addi-
tional insured shall be the limits which you
agreed in that 'contract or agreement requir-
ing insurance" to provide for that additional
insured, or the limits shown in the
Declarations for this Coverage Part,
whichever are less. This endorsement does
not increase the limits of insurance stated in
the LIMITS OF INSURANCE (Section 111) for
this Coverage Part
B, The following is added to Paragraph a, of 4.
Other Insurance in COMMERCIAL GENERAL
LIABILITY CONDITIONS (Section M:
However, if you specifically agree in a contract or
agreement requiring insurance that, for the addi-
tional insured shown in the Schedule, the insur-
ance provided to that additional insured under
this
CG D3 82 09 07 Page I
0 2007 The Travelers Companies, Inc,
Includes the copyrighted material of Insurance Services Office Inc., with its permission
COMMERICAL GENERAL LIABILITY
Coverage Part must apply on a primary injury" arising out of "your work" on or for the
basis, or a primary and non-contributory project, or at the location, shown in the
basis, this insurance is primary to other Schedule above, performed by you, or on
insurance that is available to such additional your behalf, under a "contract or agreement
insured which covers such additional insured requiring insurance" with that additional
as a named insured, and we will not share insured, We waive these rights only where
with the other insurance, provided that: you have agreed to do so as part of the
"contract or agreement requiring insurance"
(1) The "bodily injury" or "property damage" with that additional insured entered into by
for which coverage is sought occurs; you before, and in effect when, the "bodily
and injury" or "property damage" occurs, or the
"personal injury" offense is committed.
D. The following definition is added to
DEFINITIONS (Section V):
(2) The "personal injury" for which coverage
is sought arises out of an offense
committed;
ofter you have entered into that "contract or
agreement requiring insurance" for such
additional insured. But this insurance still is
excess over valid and collectible other
insurance, whether primary, excess,
contingent or on any other basis, that is
available to the additional insured when the
additional insured is also an additional
insured under any other insurance.
C, The following is added to Paragraph 8,
Transfer Of Rights Of Recovery Against
Others To Us in COMMERCIAL GENERAL
LIABILITY CONDITIONS (Section IV):
We waive any rights of recovery we may
have against the additional insured shown in
the Schedule above because of payments
we make for "bodily injury", "property
damage" or "personal
T-5-57-5—cf-or agreement requirIT11 1777ra=
means that part of any contract or
agreement under which you are required to
include the person or organization shown in
the Schedule as an additional insured on
this Coverage Part, provided that the "bodily
injury" and "property damage" occurs, and
the "personal injury" is caused by an offense
committed:
a. After you have entered into that contract
or agreement;
b. While that part of the coll
ntract
agreement is in effect; and i
c. Before the end of the policy period.
CG D3 82 09 07 Page 2
0 2007 The Travelers Companies, Inc,
Includes the copyrighted material of Insurance Services Office Inc., with its permission
POLICY #: BA4592L377
COMMERCIAL AUTO
CA 20 48 02 99
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
DESIGNATED INSURED
This endorsement modifies insurance provided under the following'.
BUSINESS AUTO COVERAGE FORM
GARAGE COVERAGE FORM
MOTOR CARRIER COVERAGE FORM
TRUCKERS COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions ofthe Coverage Form apply unless modi-
fied by this endorsement.
This endorsement identifies person(s) or organization(s) who are "insureds" under the Who Is An Insured Provi-
sion of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form,
This endorsement changes the policy effective on the inception date of the policy unless another date is indicated
below.
Endorsement Effective: 10/6/2015 Countersigned By:
Named Insured: Aaollo�L�
CivilSource, Inc.
(Authorized Representative
Name of Person(s) or Organ ization(S): Re: City Wide Staff Augmentation -- City of Costa
Mesa and its elected and appointed boards, officers,
agents, employees and volunteers
(If no entry appears above, information required to complete this endorsement will be shown in the Declarations as
applicable to the endorsement,)
Each person or organization shown in the Schedule is an "insured" for Liability Coverage, but only to the extent
that person or organization qualifies as an "insured" under the Who Is An Insured Provision contained in Section It
of the Coverage Form.
CA 20 48 02 99 Copyright, Insurance Services Office, Inc., 1998
TRAVELERS,� WORKERS COMPENSATION
AND
EMPLOYERS LIABILITY POLICY
ENDORSEMENT WC 99 03 76(00)-001
POLICY NUMBER: U136771Y518
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS
ENDORSEMENT CALIFORNIA
(BLANKET WAIVER)
We have the right to recover our payments from anyone liable for an injury covered by this
policy. We will not enforce our right against the person or organization named in the Schedule.
You must maintain payroll records accurately segregating the remuneration of your
employees while engaged in the work described in the Schedule.
The additional premium for this endorsement shall be 3.00 % of the California workers'
compensation premium otherwise due on such remuneration,
I
City of Costa Mesa, Public
Services/Engineering
Attn: Fariba Fazeli
77 Fair Drive, 4th Floor
Costa Mesa CA 92628
DATE OF ISSUE:10/6/2015
017106
Re: City Wide Staff Augmentation --
City of Costa Mesa and its elected and
appointed boards, officers, agents,
employees and volunteers
EXHIBIT
CITY COUNCILLI
17 CivilSource PSA 15
9
SUBJECT POLICY EFFECTIV PXOE
NUMBER DATE
DRUG-FREE WORKPLACE 100-5 8-8-89 1 of 3
BACKGROUND
Under the Federal Drug - Free Workplace Act of 1988, passed as part of omnibus drug legislation
enacted November 18, 1988, contractors and grantees of Federal funds must certify that they
will provide drug-free rkplaces. At the present time, the it of Costa Mesa, as a sub -grantee
of Federal funds under a variety of programs, is required to abide by this Act. The City Council
has expressed its support of the national effort to eradicate drug abuse through the creation of a
Substance Abuse Committee, institution of a City-wide D.A,R.E. program in all local schools and
other activities in support of a drug-free community. This policy is intended to extend that effort
to contractors and grantees of the City of Costa Mesa in the elimination of dangerous drugs in
the workplace.
PURPOSE
P 71 Ili I I I I I'M I I 1 1 ilI 1 11 11 1 11
2. Set forth guidelines to ensure that public, private, and nonprofit organizations receiving
funds from the City of Costa Mesa share the commitment to a drug-free workplace.
The City Manager, under direction by the City Council, shall take the necessary steps to see
that the following provisions are included in all contracts and agreements entered into by the
City of Costa Mesa involving the disbursement of funds.
1. Contractor or Sub -grantee hereby certifies that it will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is prohibited in
Contractor's and/or sub -grantee's workplace, specifically the job site or location
included in this contract, and specifying the actions that will be taken against the
employees for violation of such prohibition;
18 CivilSource PSA 15
SUBJECT POLICY EFFECTIV _'�A_GE
NUMBER DATE
DRUG-FREE WORKPLACE 100-5 8-8-89 2 of 3
b. Establishing a Drug-Free Awareness Program to inform employees about:
1. The dangers of drug abuse in the workplace',
2. Contractor's and/or sub-grantee's policy of maintaining a drug-free workplace,
3. Any available drug counseling, rehabilitation and employee assistance programs;
and
4. The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace,,
c. Making it a requirement that each employee to be engaged in the performance of the
contract be in a copy of the statement required by subparagraph A;
d. Notifying the employee in the statement required by subparagraph I A that, as a
condition of employment under the contract, the employee will,
2. Notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace no later than five (5) days after such conviction;
e. Notifying the City of Costa Mesa within ten (10) days after receiving notice under
subparagraph 1 D 2 from an employee or otherwise receiving the actual notice of
such conviction;
f. Taking one of the following actions within thirty (30) days of receiving notice undA,
subparagraph I D 2 with respect to an employee who is so o.
19
I
1. Taking appropriate personnel action against such an employee, up to and
including termination, or
=I z1j I rolt H t.*00,01
19 QvilSource PSA 15
SUBJECT POLICY EFFECTIVE PAGE
NUMBER DATE
DRUG-FREE WORKPLACE 100-5 8-8-89 3 of 3
g. Making a good faith effort to maintain a drug-free workplace through implementation
of subparagraphs 1 A through 1 F, inclusive,
2. Contractor and/or sub -grantee shall be deemed to be in violation of this Policy if the City
of Costa Mesa determines that:
a. Contractor and/or sub -grantee has made a false certification under paragraph 1
above;
b. Contractor and/or sub -grantee has violated the certification by failing to carry out
the requirements of subparagraphs I A through 1 G above',
c. Such number of employees of Contractor and/or sub -grantee have been
convicted of violations of criminal drug statutes for violations occurring in the
workplace as to indicate that the contractor and/or sub -grantee has failed to
make a good faith effort to provide a drug-free workplace.
1 Should any contractor and/or sub -grantee be deemed to be in violation of this Policy
pursuant to the provisions of 2 A, B, and C, a suspension, termination or debarment
proceeding subject to applicable Federal, State and local laws shall be conducted.
Upon issuance of any final decision Under this section requihng debarment of a
contractor and/or. sub -grantee, the contractor and/or sub -grantee shall be ineligible for
award of any contract, agreement or grant from the City of Costa Mesa for a period
specified in the decision, not to exceed five (5) years. Upon issuance of any final
decision recommending against debarment of the contractor and/or sub -grantee, the
contractor and/or sub -grantee shall be eligible for compensation as provided by law.
20 Civifturce PSA 15
AMENDMENT NUMBER ONE
TO PROFESSIONAL SERVICES AGREEMENT
WITH
CIVIC SOURCE, INC.
This Amendment Number One ("Amendment") is made and entered into this 15th day of
May, 2017 ("Effective Date"), by and between the CITY OF COSTA MESA, a municipal
corporation ("City"), and CIVILSOURCE, INC., a California corporation ("Consultant").
WHEREAS, City and Consultant entered into an agreement on November 4, 2015 for
Consultant to provide project and construction management staff support as needed for various
Capital Improvement Program projects (the "Agreement"); and
WHEREAS, City requires more staff support than initially contemplated, and desires to
increase Consultant's maximum compensation accordingly to One Million Four Hundred Seventy -
Five Thousand Dollars ($1,475,000.00).
NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is
hereby acknowledged, the parties agree as follows:
I Section 2.1 of the Agreement shall be amended to reflect that Consultant's total
compensation shall not exceed One Million Four Hundred Seventy -Five Thousand
Dollars ($1,475,000.00). Consultant shall be paid according to the fee schedule
set forth in the Agreement.
1 All terms not defined herein shall have the same meaning and use as set forth in
the Agreement.
3. All other terms, conditions, and provisions of the Agreement not in conflict with this
Amendment shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed
ty and through their respective authorized officers, as of the date first written above.
CONSULTANT
ature
Name and Title
11
Rev, 11-16
Date:
Date*
CivilSource, Inc. Amendment Number •
ATTEST:
City Clerk
APPROVE 0 FORM:
Date:
C tt
City Att rhey
APPROVED AS TO INSURANCE:
Risk k a ne—me meat
Date.
Ffam
DEPARTMENTAL APPROVAL
1 4-11
Public S rvices Director
-&-4 a-- ��-
,,,Jnt�6rim Finance Director
2
Rev. 11-16
Date:
Date, 6-47-q
Civil Source, Inc. Amendment Number One