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HomeMy WebLinkAbout1-17-2023 MinutesREGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, COSTA MESA PUBLIC FINANCING AUTHORITY, COSTA MESA FINANCING AUTHORITY, AND HOUSING AUTHORITY - JANUARY 17, 2023 - MINUTES CALL TO ORDER —The Closed Session meeting was called to order by Mayor Stephens at 4:00 p.m. ROLL CALL Present: Council Member Chavez, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens. Present Via Zoom: Council Member Gameros Absent: None. PUBLIC COMMENTS — NONE. Mr. Preziosi, Assistant City Attorney requested an additional closed session item be added to the agenda, regarding litigation that was brought to the attention of the City after the agenda had been posted and needed to be considered before the next regularly scheduled meeting. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Pursuant to Subdivision (d)(1) of Section 54956.9, California Government Code Name of Case: Ohio House, LLC v. City of Costa Mesa, USDC, Central District of CA, Case No. 8:19-cv-01710-DOC (KESx) MOVED/SECOND: Mayor Stephens/Council Member Reynolds MOTION: Add the Closed Session item as requested by Tarquin Preziosi, Assistant City Attorney. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tern Harlan, and Mayor Stephens. Nays: None Absent: Council Member Gameros None Abstain: None Motion carried: 6-0 Minutes — Regular Meeting — January 17, 2023 Page 1 of 17 CLOSED SESSION ITEMS: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Pursuant to California Government Code Section 54956.9, (d)(1) Name of Case: SoCal Recovery, LLC, a California limited liability company v. City of Costa Mesa, United States District Court, Central District of California, Case No. 8:18-cv-01 304-JVS-PJW. 2. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Pursuant to California Government Code Section 54956.9, (d)(1) Name of Case: Raw Recovery, LLC et al v. City of Costa Mesa, United States District Court, Central District of California, Case No. 8:18-cv-01080-JVS-AGR 3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: City of Costa Mesa v. Ohio House, LLC, a California limited liability corporation; Richard Perlin, Nancy Perlin, Dolores Perlin, and Brandon Stump as individuals, Orange County Superior Court Case No. 30-2018-01006173-CU-OR-NJC. 4. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: Insight Psychology and Addiction, Inc. v. City of Costa Mesa, U.S. District Court, Central District of California, Case No. 8:20 cv 00504 JVS JDE 5. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATION OF LITIGATION - ONE CASE Pursuant to California Government Code Section 54956.9 (d)(2), Potential Litigation. 6. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to California Government Code Section 54957.6, (a) Agency Designated Representative: Lori Ann Farrell Harrison, City Manager Name of Employee Organization: Costa Mesa Firefighters Association (CMFA). 7. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to California Government Code Section 54957.6, (a) Agency Designated Representative: Lori Ann Farrell Harrison, City Manager Name of Employee Organization: Costa Mesa Firefighters Management Association (CMFMA). 8. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to California Government Code Section 54957.6, (a) Agency Designated Representative: Lori Ann Farrell Harrison, City Manager Name of Employee Organization: Costa Mesa Police Management Association (CMPMA). 9. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to California Government Code Section 54957.6, (a) Agency Designated Representative: Lori Ann Farrell Harrison, City Manager Name of Employee Organization: Costa Mesa Management Association (CMDMA) Minutes — Regular Meeting — January 17, 2023 Page 2 of 17 10. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to California Government Code Section 54957.6, (a) Agency Designated Representative: Lori Ann Farrell Harrison, City Manager Name of Employee Organization: Costa Mesa Unrepresented Executive Employees 11. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to California Government Code Section 54957.6, (a) Agency Designated Representative: Lori Ann Farrell Harrison, City Manager Name of Employee Organization: Costa Mesa Confidential Management Unit 12. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to California Government Code Section 54957.6, (a) Agency Designated Representative: Lori Ann Farrell Harrison, City Manager Name of Employee Organization: Costa Mesa Unrepresented Part Time Employees 13. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Pursuant to Subdivision (d)(1) of Section 54956.9, California Government Code Name of Case: Ohio House, LLC v. City of Costa Mesa, USDC, Central District of CA, Case No. 8:19-cv-01710-DOC (KESx) City Council recessed at 4:05 p.m. for Closed Session. Closed Session adjourned at 5:55 p.m. CALL TO ORDER —The Regular City Council and Successor Agency to the Redevelopment Agency, Costa Mesa Public Financing Authority, Costa Mesa Financing Authority, and Housing Authority meeting was called to order by Mayor Stephens at 6:04 P.M. NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE Led by Chara Wondercheck MOMENT OF SOLEMN EXPRESSION Led by The Rev. Dr. George Okusi, St. John the Divine Episcopal Church ROLL CALL Present: Council Member Chavez, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tern Harlan, and Mayor Stephens. Present Via Zoom: Council Member Gameros Absent: None. CITY ATTORNEY CLOSED SESSION REPORT — No reportable action. PRESENTATIONS: Mayor Stephens presented a proclamation to Mr. Bobby McDonald, representing the Black Chamber of Commerce in recognition of Martin Luther King Jr. Day. Mayor Stephens and City Council recognized Byron de Arakal, outgoing Chair of the Planning Commission. Minutes — Regular Meeting — January 17, 2023 Page 3 of 17 PUBLIC COMMENTS — MATTERS NOT LISTED ON THE AGENDA Flo Martin recognized Byron de Arakal on his time serving the community, and requested a 4tn northern crosswalk at the intersection of Bristol and Town Center Drive. Speaker, spoke on noise problems at The 12 Gym. Christian Garcia spoke on serving the community, and additional programs for youth especially in the Shalimar neighborhood. Speaker, spoke on the percentage of housing stock owned by institutional investors. Julie Adams spoke on dissatisfaction with the dog park being closed. Speaker, spoke in support of the flying field at Fairview Park. Marc Vukcevich spoke on market rate homes vs. subsidized low-income homes. Jenn Tanaka congratulated Byron de Arakal for his service, spoke on the eight resolutions by the Costa Mesa for Better Streets Alliance, and spoke on replacing one car trip for either a bike, public transportation, or walking. Wendy Leece expressed appreciation for the prayer and Martin Luther King Jr. Day video, congratulated Byron de Arakal, spoke on serving the Shalimar neighborhood, spoke on Measure K and visioning and holding community forums. Hank Castignetti spoke on the Orange County Model Engineers 2022 year in review. Kim Hendricks spoke on a Fairview Park event to plant sagebrush around the vernal pools. Cynthia McDonald spoke on the Housing Element and an Inclusionary Housing Ordinance, and community involvement. Speaker, spoke on Measure K, and campaign donations. COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Council Member Reynolds, spoke on Orange County Model Engineers and Fairview Park Alliance activities, Costa Mesa Historical Society and repurposing buildings, activities for youth, prioritizing projects and resource needs, requested an update on the Sustainability Manager position, requested to revisit the Cannabis Ordinance, spoke on safe streets, the January 19th Cal Trans meeting, and Sunday, January 22"d is the next community bike ride. Council Member Chavez, spoke on the comments by Mr. Garcia regarding the Shalimar community, spoke on the mobile recreation van and if it visits the Shalimar neighborhood, spoke on reporting graffiti, thanked Assembly Member Cottie Petrie Norris for the dump day at the Senior Center, and spoke in support of having more bulky item dump days. Council Member Harper, spoke on being available to address citizens concerns Minutes — Regular Meeting — January 17, 2023 Page 4 of 17 Council Member Marr, spoke on the fly field and requested an update on allowing gliders, spoke on the Tennis Center Request for Proposal, requested an update on the next steps on Measure K and setting priorities, spoke on reviewing the Cannabis Ordinance, spoke on the Costa Mesa Alliance for Better Streets letters and updates, spoke on the January 24th Study Session, and spoke on Measure K votes. Mayor Pro Tern Harlan, spoke on setting priorities on projects, securing property that had a fire, thanked staff for the synchronized sidewalk at Tustin and Woodland, spoke on Measure K, and on housing. Mayor Stephens, thanked staff for Snoopy House, requested an update on the dog park, spoke on replacing one car trip by walking, biking, or public transportation, spoke on a walkable community, and on responsiveness to the community on issues. REPORT — CITY MANAGER - Ms. Farrell Harrison, thanked staff for work on Snoopy House, spoke on the updated website, spoke on visioning and holding a special study session, spoke on an update on a the Cannabis Ordinance, spoke on the Shalimar neighborhood and providing services, spoke on the Tennis Center RFP being on track, the Fairview Park fly field, setting priorities at the Strategic Planning retreat, and responsiveness to the community. REPORT — CITY ATTORNEY — NONE. CONSENT CALENDAR (Items 1-12) MOVED/SECOND: Council Member Marr/Mayor Pro Tern Harlan MOTION: Approve recommended actions for consent calendar items 1-12 except for items 9, 10, and 11. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tern Harlan, and Mayor Stephens. Nays: None Absent: None Abstain: Mayor Stephens recused himself on item 3 the Warrant Resolution due to campaign contributions received and Council Member Gameros recused himself on item 3 the Warrant Resolution due to his wife working at Priceless Pets. Motion carried: 7-0 1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL ORDINANCES AND RESOLUTIONS ACTION: City Council, Agency Board, and Housing Authority approved the reading by title only and waived full reading of Ordinances and Resolutions. 2. READING FOLDER ACTION: City Council received and filed Claims received by the City Clerk: Jessica Garten, National General Insurance, Gabrielle Talbert, Kyle Wong. Minutes — Regular Meeting — January 17, 2023 Page 5 of 17 3. ADOPTION OF WARRANT RESOLUTION Council Member Gameros recused himself on this item due to his wife working for Priceless Pets and Mayor Stephens recused himself on this item due to campaign contributions received. ACTION: City Council approved Warrant Resolution No. 2692. 4. MINUTES ACTION: City Council approved the Minutes of the Regular meeting of December 6, 2022. 5. EXTENSION OF RESOLUTION NO. 2022-62 TO ALLOW MEMBERS OF THE CITY COUNCIL, COMMISSIONS AND COMMITTEES TO PARTICIPATE IN THE MEETINGS REMOTELY, AS NEEDED, DUE TO HEALTH AND SAFETY CONCERNS FOR THE MEMBERS AND THE PUBLIC PURSUANT TO ASSEMBLY BILL 361 ACTION: City Council extended Resolution 2022-62 to allow the members of the City Council, Commissions, and Committees to participate in the meetings remotely, as needed, via Zoom due to: 1. The current State of Emergency and global pandemic, which continues to directly impact the ability of the members of the City's legislative bodies to meet safely in person; and 2. Federal, State and/or local officials continue to impose or recommend measures to promote social distancing. 6. REQUEST TO RESCHEDULE THE CITY COUNCIL STUDY SESSION MEETING OF FEBRUARY 14, 2023 TO FEBRUARY 15, 2023 ACTION: City Council rescheduled the City Council Study Session meeting of Tuesday, February 14, 2023 to Wednesday, February 15, 2023. 7. MONTHLY UPDATE OF STRATEGIC PLAN GOALS AND OBJECTIVES ACTION: City Council approved the November and December 2022 update to the City of Costa Mesa's Strategic Plan Goals and Objectives. 8. AGREEMENT FOR A SCHOOL RESOURCE OFFICER PROGRAM BETWEEN THE CITY OF COSTA MESA AND NEWPORT-MESA UNIFIED SCHOOL DISTRICT FOR FISCAL YEAR 2022-2023 Minutes — Regular Meeting — January 17, 2023 Page 6 of 17 ACTION: 1. City Council approved the agreement for a School Resource Officer (SRO) Program between the City of Costa Mesa and Newport -Mesa Unified School District (NMUSD) for Fiscal Year 2022-2023. 2. Authorized the City Manager to execute the agreement. 12. ADOPT RESOLUTION APPROVING RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR FISCAL YEAR 2023-2024 FOR THE PERIOD OF JULY 1, 2023 TO JUNE 30, 2024 ACTION: City Council and the Successor Agency to the Redevelopment Agency adopted Resolution No. 2023-01 approving the Recognized Obligation Payment Schedule for Fiscal Year 2023-24 for the period of July 1, 2023 to June 30, 2024, subject to submittal to and review by the Orange Countywide Oversight Board (Oversight Board) and the State of California, Department of Finance (DOF). Further, the Finance Director, or her authorized designee, in consultation with legal counsel, shall be authorized to request and complete meet and confer session(s), if any, with the DOF and authorized to make augmentations, modifications, additions or revisions as may be necessary or directed by the DOF. ITEMS PULLED FROM THE CONSENT CALENDAR 9. SOUTHERN CALIFORNIA EDISON RULE 20B PRELIMINARY DESIGN AND ENGINEERING AGREEMENT FOR UTILITY UNDERGROUNDING ALONG ADAMS AVENUE Public Comments: Marc Vukcevich spoke on restriping according to the Active Transportation plan. MOVED/SECOND: Mayor Stephens/Council Member Chavez MOTION: Approve recommended actions. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tern Harlan, and Mayor Stephens. Nays: None Absent: None Abstain: None Motion carried: 7-0 ACTION: 1. City Council approved the Preliminary Design and Engineering Agreement between the City of Costa Mesa (City) and Southern California Edison Company (SCE), authorizing an advance payment of $130,000 to SCE for design of undergrounding utilities along Adams Avenue. Minutes — Regular Meeting — January 17, 2023 Page 7 of 17 2. Authorized the City Manager or designee to execute the agreement and any future authorized amendments to this agreement. 10. RESIDENTIAL PERMIT PARKING PROGRAM - PERMIT MANAGEMENT SYSTEM Discussion ensued on the process, timing and phases, and if new applications can be processed earlier. Public Comments: None MOVED/SECOND: Council Member Chavez/Council Member Marr MOTION: Approve recommended actions The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Marr, Council Member Reynolds, Mayor Pro Tern Harlan, and Mayor Stephens. Nays: Council Member Harper Absent: None Abstain: None Motion carried: 6-1 ACTION: 1. City Council approved Amendment No. 1 to the Professional Services Agreement with Data Ticket Inc. increasing the maximum annual compensation by $35,000 for Residential Parking Permits, for a total not -to -exceed annual amount of $135,000. 2. Authorized the City Manager and the City Clerk to execute the amendment and future authorized amendments to this agreement. 11. FAIRVIEW ROAD ACTIVE TRANSPORTATION IMPROVEMENTS Discussion ensued on location of the crosswalk, community meetings and inviting College Park South and Monticello communities, and coordinating with the Orange County Fair. Public Comments: Speaker, spoke in support of the project, spoke on improvements along the corridors, and provided comments and recommendations. Speaker, spoke in support of the project, and provided comments and recommendations for the new crosswalk signal to be at Dartmouth. Speaker, spoke in support of the project and in support of continuing the project North to Adams Ave. Speaker, spoke in support of the item. Speaker, spoke in support of the item. Minutes — Regular Meeting — January 17, 2023 Page 8 of 17 Cynthia McDonald, spoke in support of the item, and continuing the project further North and South. David Martinez, spoke in support of the item. MOVED/SECOND: Council Member Marr/Council Member Chavez MOTION: Approve recommended actions The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tern Harlan, and Mayor Stephens. Nays: None Absent: None Abstain: None Motion carried: 7-0 ACTION: 1. City Council awarded a Professional Services Agreement (PSA) to TDG Engineering, Inc. for professional engineering design services for Fairview Road Active Transportation Improvements in the amount of $137,566, in substantially the form as attached and in such final form as approved by the City Attorney. 2. Authorized a ten percent (10%) contingency in the amount of $13,756 for any additional services that may be required by the project. 3. Authorized the City Manager and the City Clerk to execute the PSA and any future amendments to the agreement. ----------------------------------------END OF CONSENT CALENDAR ----------------------------------------- City Council recessed into a break at 8:25 p.m. City Council reconvened at 8:43 p.m. PUBLIC HEARINGS: (Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.) 1. AMENDMENT TO THE CITY OF COSTA MESA'S MUNICIPAL CODE 3-151 FOR APPEALS FROM POLICE CHIEF ACTIONS RELATED TO SPECIAL ANIMAL PERMITS Presentation by Mr. Preziosi, Assistant City Attorney. Discussion ensued on the number of chicken permits. Public Comments: Marc Vukcevich spoke on the item. Minutes — Regular Meeting — January 17, 2023 Page 9 of 17 MOVED/SECOND: Council Member Chavez/Mayor Pro Tern Harlan MOTION: Approve recommended actions The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tern Harlan, and Mayor Stephens. Nays: None Absent: None Abstain: None Motion carried: 7-0 ACTION: City Council introduced for first reading Ordinance No. 2023-01 to amend Section 3-151 (Appeals from Action of Police Chief) Chapter VI (Special Animal Permit) of Title 3 (Animal Regulations) of the CMMC to grant appeal authority to the City Manager in place of the City Council for Special Animal Permit related actions taken by the Chief of Police. OLD BUSINESS: NONE NEW BUSINESS: 1. AWARD OF THE PLACENTIA AVENUE, WEST 19TH STREET, AND EAST 17TH STREET PAVEMENT REHABILITATION, BICYCLE FACILITY, AND STRIPING IMPROVEMENTS PROJECT, CITY PROJECT NO. 22-08 Presentation by Seung Yang, City Engineer. Public Comments: Speaker, spoke in support of the item. Speaker, spoke in support of the item, spoke on working with the City of Newport Beach for a connected bike lane on 19th Street, expressed concern on the sharrows, spoke on the issues at the In and Out drive through. Speaker, spoke in support of the item and spoke on sharrows. Speaker, spoke in support of the item and on additional enforcement for vehicular traffic. Christian Garcia spoke on creating more safety to prevent deaths and protecting residents. Hank Castignetti stated any construction may interfere with trains and birthday parties, and projects should be vetted with all groups. David Martinez spoke in support of the item and recommended items for future projects. Minutes — Regular Meeting — January 17, 2023 Page 10 of 17 Cynthia McDonald spoke in support of the item, spoke on problem areas with trashcans in bike lanes, and spoke on better signage. Jimmy Vivar spoke in support of the item, spoke on keeping pedestrians in mind, and to address speeding. MOVED/SECOND: Council Member Reynolds/Council Member Chavez MOTION: Approve recommended actions with the following changes: add a crosswalk at Placentia and Congress, add a yield to bike sign on the curb just north of Victoria on the west side, incorporate ladder crosswalks on all four (4) legs at Victoria and Placentia, maintain the 11ft lane width on east bound West 19th Street, incorporate bike boxes in the north and south bound Placentia lanes when feasible in the design, and discuss solutions regarding the trashcans in the bike lanes on Placentia. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tern Harlan, and Mayor Stephens. Nays: None Absent: None Abstain: None Motion carried: 7-0 ACTION: 1. City Council adopted plans, specifications, and working details for the Placentia Avenue, West 19th Street, and East 17th Street Pavement Rehabilitation, Bicycle Facility, and Striping Improvements Project, City Project No. 22-08, with the recommended changes. 2. Awarded a Public Works Agreement (PWA) for construction to All American Asphalt, 400 East Sixth Street, Corona, CA 92879 in the amount of $2,745,547.20. 3. Authorized the City Manager and City Clerk to execute the PWA (Attachment 1) for All American Asphalt and future amendments to the agreements within Council authorized limits. 4. Authorized a ten percent (10%) contingency in the amount of $274,555 for construction and unforeseen costs related to this project. 5. Found this item categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Class 1: Existing Facilities and Class 2: Replacement or Reconstruction. 2. AWARD OF THE TRAFFIC SIGNAL AND HAWK SIGNAL INSTALLATION PROJECT, CITY PROJECT NO.22-07 Mr. Sethuraman, Public Works Director and Ms. Rosales, Transportation Services Manager. Minutes — Regular Meeting — January 17, 2023 Page 11 of 17 Public Comments: Speaker, spoke on the Lions Park crosswalk and suggested adding a raised crosswalk along with the Hawk signal. Speaker, spoke on lack of visibility on 18th Street and Wallace. MOVED/SECOND: Council Member Chavez MOTION: Approve recommended actions with narrowing the striping on the West 18tn portion of the project if providing a raised sidewalk is not possible. Discussion ensued on options for narrowing lanes for safety and using bulb -outs for traffic calming. Council Member Marr requested the maker of the motion add a crosswalk at Fordham. Council Member Chavez agreed to the addition. MOVED/SECOND: Council Member Chavez/Council Member Marr MOTION: Approve recommended actions with looking into bulb -outs for narrowing the lane for traffic calming and adding a crosswalk at Fordham. The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tern Harlan, and Mayor Stephens. Nays: None Absent: None Abstain: None Motion carried: 7-0 ACTION: 1. City Council adopted plans, specifications, and working details for the Traffic Signal and HAWK Signal Installation Project, City Project No. 22-07, with the recommended changes. 2. Authorized an expense appropriation in the amount of $192,037 from the Traffic Impact Fee fund balance for the project. 3. Awarded a construction contract to Elecnor Belco Electric, Inc., 14320 Albers Way, Chino, CA 91710, in the amount of $784,877. 4. Authorized the City Manager and City Clerk to execute the Public Works Agreement (PWA), and authorize the City Manager to execute future contract amendments within Council authorized limits. 5. Authorized an additional ten percent (10%) contingency totaling $78,488 as needed for unforeseen costs. Minutes — Regular Meeting — January 17, 2023 Page 12 of 17 6. Found this item categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Class 3: New Construction, Class 4: Minor Alterations to Land and Cal. Code of Regs. Section 15064.3(b)(2) Transportation Projects. 3. APPOINTMENTS TO THE PARKS AND COMMUNITY SERVICES, ARTS, AND PLANNING COMMISSIONS Presentation by Ms. Green, City Clerk. Public Comments: Flo Martin spoke in favor of Adam Ereth, Dianne Russell, and Jimmy Vivar for Planning Commission. Skeith DeWine introduced himself as an Arts Commission applicant. Curt Rollison introduced himself as a Parks and Community Services Commission and Planning Commission applicant. Rhonda Valles introduced herself as an Arts Commission and Planning Commission applicant. ACTION: City Council made commission appointments as follows: MOVED/SECOND: Mayor Stephens/Council Member Chavez MOTION: Appoint Shayanne Wright to the Parks and Community Services Commission The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tern Harlan, and Mayor Stephens.Nays: None Absent: None Abstain: None Motion carried: 7-0 MOVED/SECOND: Council Member Marr/Mayor Stephens MOTION: Appoint Terry Wall to the Parks and Community Services Commission The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tern Harlan, and Mayor Stephens. Nays: None Absent: None Abstain: None Motion carried: 7-0 Minutes — Regular Meeting — January 17, 2023 Page 13 of 17 MOVED/SECOND: Council Member Chavez/Mayor Pro Tern Harlan MOTION: Appoint Cristian Garcia Arcos to the Parks and Community Services Commission The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Council Member Marr, Council Member Reynolds, Stephens. Nays: None Absent: None Abstain: None Motion carried: 7-0 Gameros, Council Member Harper, Mayor Pro Tern Harlan, and Mayor MOVED/SECOND: Council Member Reynolds/Council Member Marr MOTION: Appoint Kelly Anne Brown to the Parks and Community Services Commission The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tern Harlan, and Mayor Stephens. Nays: None Absent: None Abstain: None Motion carried: 7-0 City Council made the following appointments to the Parks and Community Services Commission: Council Member Marr appointed Terry Wall, Council Member Chavez appointed Cristian Garcia Arcos, and Council Member Reynolds appointed Kelly Anne Brown with a term expiration of January 2027, and Mayor Stephens appointed Shayanne Wright with a term expiration of January 2025. MOVED/SECOND: Council Member Harper/Council Member Reynolds MOTION: Appoint Fisher Derderian to the Arts Commission The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tern Harlan, and Mayor Stephens. Nays: None Absent: None Abstain: None Motion carried: 7-0 2. City Council appointed Fisher Derderian to the Arts Commission with a term expiration of January 2024 (Appointment by Council Member Harper). MOVED/SECOND: Mayor Stephens/Council Member Marr MOTION: Appoint Adam Ereth to the Planning Commission The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tern Harlan, and Mayor Stephens. Minutes — Regular Meeting — January 17, 2023 Page 14 of 17 Nays: None Absent: None Abstain: None Motion carried: 7-0 MOVED/SECOND: Council Member Marr/Mayor Pro Tem Harlan MOTION: Appoint Tim Taber to the Planning Commission The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tern Harlan, and Mayor Stephens. Nays: None Absent: None Abstain: None Motion carried: 7-0 MOVED/SECOND: Council Member Chavez/Council Member Gameros MOTION: Appoint Angely Andrade Vallarta to the Planning Commission The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tern Harlan, and Mayor Stephens. Nays: None Absent: None Abstain: None Motion carried: 7-0 MOVED/SECOND: Council Member Reynolds/Council Member Marr MOTION: Appoint Jimmy Vivar to the Planning Commission The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tern Harlan, and Mayor Stephens. Nays: None Absent: None Abstain: None Motion carried: 7-0 3. City Council made the following appointments to the Planning Commission: Council Member Marr appointed Tim Taber, Council Member Chavez appointed Angely Andrade Vallarta and Council Member Reynolds appointed Jimmy Vivar with a term expiration of January 2027, and Mayor Stephens appointed Adam Ereth with a term expiration of January 2025. 4. AWARD OF PROFESSIONAL SERVICES AGREEMENT FOR FAIRVIEW PARK MASTER PLAN UPDATE Presentation by Mr. Minter, Parks and Community Services Director and Mr. Dalton, Fairview Park Administrator. Minutes — Regular Meeting — January 17, 2023 Page 15 of 17 Public Comments: None. MOVED/SECOND: Council Member Reynolds/Council Member Chavez MOTION: Approve recommended actions The motion carried by the following roll call vote: Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tern Harlan, and Mayor Stephens. Nays: None Absent: None Abstain: None Motion carried: 7-0 ACTION: 1. City Council awarded a Professional Services Agreement to Moore, lacofano, Goltsman, Inc., in the amount of $314,565, for professional consulting and environmental planning services for the Fairview Park Master Plan Update project. 2. Authorized a ten -percent (10%) contingency, if needed, for unforeseen costs. 3. Authorized an additional expense appropriation of $64,565 from the Park Development Impact Fees fund balance to cover the requested contract value for the Fairview Park Master Plan Update. 4. Authorized the City Manager and the City Clerk to execute the Professional Services Agreement and future amendments to the agreement within Council -authorized limits. ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS — NONE. ADJOURNMENT —The Mayor adjourned the meeting at 10:30 p.m. Minutes — Regular Meeting — January 17, 2023 Page 16 of 17 Minutes adopted on this 7th day of February, 2023. John Stephens, Mayor ATTEST: .adoo AfD,vv Brenda Green, ity Clerk Minutes — Regular Meeting — January 17, 2023 Page 17 of 17