HomeMy WebLinkAbout- CC-6 - 2012 Edward Bryne Memorial JAG Funds - 10/16/2012CITY COUNCIL AGENDA REPORT
MEETING DATE: OCTOBER 16, 2012 ITEM NUMBER: `'C_6
SUBJECT: RECOMMENDED ACCEPTANCE AND ALLOCATION OF THE 2012 EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) FUNDS
DATE: SEPTEMBER 26, 2012
FROM: POLICE DEPARTMENT
PRESENTATION BY: BRYAN GLASS, LIEUTENANT
FOR FURTHER INFORMATION CONTACT: BRYAN GLASS, LIEUTENANT- 714.754.5603
RECOMMENDATION:
1. Approve staff's recommendation to allocate 2012 Edward Byrne Memorial Justice
Assistance Grant (JAG) funds to the Police Department's operating budget.
2. Approve the attached budget adjustment (BA #13-009) to increase revenue and
appropriations in the JAG fund, and allocate funds as follows;
Facility Security System Upgrade - $20,801
BACKGROUND:
The City of Costa Mesa has participated in the JAG Program (formerly the Local Law
Enforcement Block Grant, LLEBG) since 1996. The funds have enabled the Police
Department to acquire needed equipment and technology.
The County of Orange was awarded $465,007 for the 2012 JAG, which is to be
allocated across Orange County agencies. Each agency's funding allocation is based
on the level of Part One violent crimes reported to the FBI over a 3 -year period. Costa
Mesa's 2012 JAG allocation is $22,858; however, the County retains a 9%
administrative fee of $2,057 and the City's remaining allocation is $20,801. There are
no City matching requirements for acceptance of this grant.
ANALYSIS:
Recommendations of proposed items should meet several criteria. First, any proposal
or project considered should enhance crime reduction effort and improve public safety
for the community. Second, each proposal is subject to the elements contained in one
or more of the purpose areas outlined by the U.S. Department of Justice. Third, it is
important that proposals address the concerns and requirements of the Police
Department as well as projects that benefit the community at large.
Facility Security System Upgrade: In general, law enforcement is a target to both
foreign and domestic threats. The department intends on expanding its current security
system to include other police facilities. The department's project goal is to expand
1
upon its security system by installing new card access points at the—Police Department's
Communications Center and Westside Substation facilitThe installation of these
new card access points will improve the department's security system and enhance its
monitoring capabilities of police facilities.
Not required on this item.
The aftached budget adjustment increases revenue and appropriations in the
JAG/LLEBG fund in the amount of $20,801 for the support of the objective described in
the "Analysis" section of this document. There ate no City matching requirements for
acceptance of this grant.
099MEE=
Not required on this item.
Based upon the criteria outlined in the Edward Byrne Memorial Justice Assistance
Grant, staff recommends: that the 2012 JAG allocation of funds be used for the purpose
presented.
TO M G A Z:%))7
Chief of Police
BRYAN�GLASS
Lieuten' nt
ri!. . . . ..... . .. ....
B W -M
F i Yrr-tb r
DISTRIBUTION: 1. Finance Department
2. Lt. Bryan Glass, Police Department
ATTACHMENT& 1 . Budget Adjustment #13-009
2. Aareement to Transfer Funds for 2012 Edwards Byrne
Memorial Justice Assistance (JAG) Program
2012 JAG GRANT ALLOCATION Date
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28.
AGREEMENT TO TRANSFER FUNDS
FOR 2012 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG)
THIS AGREEMENT is entered into this day of 2012, which date is
enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a political
subdivision of the State of California, hereinafter referred to as "COUNTY", and
a municipal corporation, hereinafter referred to as
"SUBGRANTEE."
WHEREAS, COUNTY, acting through its Sheriff Coroner Department, hereinafter referred to
as SHERIFF, in its capacity as the lead agency on behalf of fourteen units of local government,
including SHERIFF and SUBGRANTEE, has applied for, received and accepted the Edward Byrne
Memorial Justice Assistance Grant from the U.S. Department of Justice, Office of Justice Programs,
Bureau of Justice Assistance (hereinafter referred to as "the grant").
WHEREAS, the purpose of the grant is to supplement the resources available to the multi
agency Orange County Pro -Active Methamphetamine Laboratory Investigative Team (PROACT), and
to various programs desigzzated to prevent and control crime within the County of Orange that are
operated by individual agencies included in the above-referemecd fourteen units of local government, as
set forth in Attachment A hereto (Program Narrative in the grant MOU), which is attached hereto and
incorporated herein by reference.
WHEREAS, the terms of the grant require that certain grant funds be transferred to
SUBGRANTEE to be used for the grant purposes, which may include local initiatives, technical
assistance, training, personnel, equipment, supplies, contractual support, and information systems for
law enforcement, as more particularly described in Attachment A hereto.
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
1. COUNTY shall transfer to SUBGRANTEE grant funds, in arrears, as necessary to
reimburse SUBGRANTEE for reasonable and permissible expenditures for the grant purposes. In order
CFDA 16.736
FY2012 .TAG Program
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to obtain grant (ands, SUBGRANTEE shall comply with the instructions and submit to SHERIFF all
required information and documentation, as set forth in Attacl=cnt B hereto ("How to Apply for JAG
Grant Reimbursements"), which is attached hereto and incorporated herein by reference. In no event
will the total amount of the grant funds transferred by COUNTY to SUBGRANTEE hereunder exceed
SUBGRANTEE's allocation, as set forth in Attachment C hereto ("JAG Program Allocation"), which is
attached hereto and incorporated herein by reference.
2. SUBGRANTEE shall be reimbursed with said grant funds only for expenditures
necessary to acquire personal property or equipment as set forth in Attachment A hereto [herinafter
called "grant propert57 and equipment"] or to perform such other grant functions, if any, for which
Attachment A specifies that SUBGRANTEE may utilize grant fiends.
3. Throughout their useful life, SUBGRANTEE shall use grant property and equipment
only for grant purposes in accordance with Attachment A hereto.
4. SUBGRANTEE shall exercise due care to preserve and safeguard grant property and
equipment from damage or destruction and shall provide regular inaintenance and such repairs for grant
property and equipment as are necessary, in order to keep said grant property and equipment
continually in good working order.
5. If grant property or equipment becomes obsolete, SUBGRANTEE shall dispose of it
only in accordance with the instructions of COUNTY or the agency from which COUNTY received the
grant funds.
6. SUBGRANTEE shall submit to the COUNTY grant program reporting documents and
j information in accordance with requirements set out in Attachment D ("Edward Byrne Memorial Justice
Assistance Grant Reporting Requirements"), which is attached hereto and incorporated herein by
reference.
7. SUBGRANTEE shall comply with all applicable terms of the ccrtiflcation(s) that are
attached hereto as Attachment E and incorporated herein by reference.
8. By executing this Agreement, ,SUBGRANTEE agrees to comply with and be fully
bound by this Agreement and all applicable provisions of Attachments A, B, C, D and E hereto.
CFDA 16.738
FY2012 JAG Program
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SUBGRANTEE shall notify COUNTY immediately upon discovery that it has not abided or no longer
will abide by any applicable provision of this Agreement or Attachments A, B, C, D or E hereto.
9. SUBGRANTEE and COUNTY shall be subject to examination and audit by the State
Auditor General with respect to this Agreement for a period of three years after final payment
I hereunder.
10. SUBGRANTEE agrees to indemnify, defend and save harmless COUNTY and the
agency from which COUNTY received grant funds, and their elected and appointed officials, officcrs,
agents and employees from any and all claims and losses accruing or resulting to any and all contractors,
subcontractors, laborers, and any other person, firm or corporation furnishing or supplying work,
services, materials or supplies in connection with SUBGRANTEE's performance of this Agreement,
including Attachments A, B, C, D and E hereto, and from any and all claims and losses accruing or
resulting to any person, firm, or corporation who may be injured or damaged by SUBGRANTEE in the
performance of this Agreement, including Attachments A, B, C, D and E hereto.
11. No alteration or variation of the terms of this Agreement shall be valid unless made in'
writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or
agreement not incorporated herein shall be binding on any of the parties hereto.
12. SUBGRANTEE may not assign this Agreement in whole or in part without the express
written consent of COUNTY.
13. For a period of three years after final payment hereunder or until all claims related to
this Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all
documents, papers and records relevant to the work performed or property or equipment acquired in
accordance with this Agreement, including Attachments A, B, C, D and E hereto. For the same time
period, SUBGRANTEE shall make. said documents, papers and records available to COUNTY and the
agency from which COUNTY received the grant funds or their duly authorized representative(s), for
examination, copying, or mechanical reproduction on or off the premises of SUBGRANTEE, upon
request, during usual working hours.
CFDA 15:738
FY2012 JAG Program
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14. SUBGRANTEE shall provide to COUNTY all records and information requested by
COUNTY for inclusion in quarterly reports and such other reports or records as COUNTY may be
required to provide to the agency from which COUNTY received grant funds or other persons or
agencies.
15. COUNTY may terminate this Agreement and be relieved of the payment of any
consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained
in this Agreement, including the applicable tenors of Attachments A, B, C, D and E hereto, at the time
and in the manner herein provided, or b) COUNTY loses funding under the grant. In the event of
termination, COUNTY may proceed with the work in any manner deemed proper by COUNTY.
16. SUBGRANTEE and its agents and employees shall act in an independent capacity in the
performance of this Agreement, including Attachments A, B, C, D and E hereto, and shall not be
considered officers, agents or employees of COUNTY or SHERIFF or of the agency from which
COUNTY received grant funds.
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CFDA 16.738
F'Y2012 JAG Program
U.S. Department of ]nstice
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IN � rYT ��+ SS ,'�aE `.' ,the parties have executed this Agree*nent in theCounty of Orange,
State of California,
DATED: , 2012
APPROVED AS TO FORM:
COUNTY COUNSEL
By
Nicole Sins, Doputy
DATED: % , 2012
r
IATTEST:
By
City Clerk
DATED: , 2012
CFDA 16.738
FY2012 ]AG Program
U.S. Depailmew of Justice
COUNTY OF ORANGE, a political
subdivision of the State of California
By G� 2
Sandra Hutchens, Sboriff-Coroner
Sheriff -Coroner Department
"COUNTY"
DATED: , 2012
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