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HomeMy WebLinkAbout04 - CC-5 - Roadway Markings and Traffic Sign Mainte - 9/18/2012CITY COUNCIL AGENDA REPORT MEETING DATE: SEPTEMBER 18, 2012 SUBJECT: ROADWAY MARKINGS AND TRAFFIC SIGN MAINTENANCE INVITATION TO BID DATE: SEPTEMBER 6, 2012 FROM: PUBLIC SERVICES DEPARTMENT PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR BOBBY YOUNG, FINANCE11T DIRECTOR KIMBERLY HALL BARLOW, SPECIAL COUNSEL FOR FURTHER INFORMATION CONTACT: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR (714) 754-5343 RECOMMENDATION: Staff recommends that the City Council: 1. Reject the bid received for Roadway Markings and Traffic Sign Mainterrance from BC Traffic Specialist. 2. Direct staff to re -advertise the Notice Inviting Bids for Roadway Markings and Traffic Sign Maintenance. BACKGROUND: In accordance with Council Policy 100-6, a Roadway Markings and Traffic Sign Maintenance Committee was formed to evaluate the potential for contracting of on-going City services. The Committee met on three (3) occasions to discuss the duties and responsibilities of the Roadway Markings and Traffic Sign Maintenance Bid. At the regular City Council meeting of October 18, 2011, the various alternatives for Roadway Markings and Traffic Sign Maintenance were presented to the City Council. The City Council directed staff to release the Notice Inviting Bids (Bid). The Bid for Roadway Markings and Traffic Sign Maintenance was released on March 23,. 2012. The Bid was posted on the City website and in the lobby of City Hall. However, no public notice was given by publication in a newspaper or trade paper of general circulation published in the county as stipulated in the State Contract Act, Article 3, Advertisements for Bids, Section 10140 Public Notice. ANALYSIS: In response to the City's Bid, one bid was received (Attachment 1). Due to the fact that the one (1) bid received in the amount of $741,697.33 is more than 70% greater than the 2011/12 adopted budget of $432,613 for this service, staff recommends that the bib be rejected. Further, the Evaluation Committee recommends that the Roadway Markings and Traffic Sign Maintenance Bid be re -bid. This Bid should include proper public notices in the local Orange County Register, the City website, and bid clearinghouses to properly advertise the Bid as required by the State Contract Act and to encourage the participation of more companies in the competitive process. The Notice Inviting Bids is to remain the same and would be released in whole and without modifications. The potential contractor will provide the management and administration of a comprehensive maintenance program for a wide variety of Roadway Markings and Traffic Sign Maintenance services. FISCAL REVIEW: No fiscal analysis was conducted for this report. ALTERNATIVES CONSIDERED: 1. The Council may recommend additional changes to the Bid or to the advertising process to encourage broader participation from vendors. 2. The Council may receive and file the report. LEGAL REVIEW: The City is Linder a preliminary injunction, which prevents it from contracting out services currently being performed by members of the Costa Mesa City Employees' Association. The Council may approve a contract and authorize the Chief Executive Officer to execute the contract in the future when and if the injunction against the City is lifted or determined not to apply. CONCLUSION: The Notice Inviting Bids process was completed for Roadway Markings and Traffic Sign Maintenahce services and resulted in only one (1) bid being submitted. Because of the limited noticing with the first Bid, the bid should be rejected and the Bid readvertised. In addition to advertising in the Orange County Register, advertisement with several Bid Clearinghouses that have been identified and since used, will likely result in greater participation by private contractors. ERNE MUNOZ Public ervices Director //l i� 7 BOBBY YOUNG Finance & I.T. Director Jpir-. WiTIT-1,11-4-114 2 ATTACHMENT: 1. Roadway Markings and Traffic Sign Maintenance Bid Received DISTRIBUTION: Chief Executive Officer Assistant Chief Executive Officer City Attorney Finance & I.T. Director City Clerk Division Maintenance Services Manager 3 M PROPOSAL The Honorable City Council City of Costa Mesa 77 Fair Drive Costa Mesa, CA 92626 Dear Council Members: In compliance with the NOTICE INVITING BIDS FOR ROADWAY MARKINGS AND TRAFFIC SIGN MAINTENANCE Project No. 12-09, a copy of which is hereto attached, the undersigned has carefully examined the location of the proposed work, the plans, specifications and other contract documents and is therefore satisfied as to the conditions to be encountered, as to the character, quality and quantity of work to be performed and materials to be furnished and as to the requirements of the specifications and the contract. It is mutually agreed that the submission of a proposal shall be considered prima facie evidence that the bidder has made such examination. If awarded the contract, the undersigned agrees to commence the work under the contract WITHIN TEN (10) WORKING DAYS AFTER DATE OF CONTRACT and to perform and complete the work WITHIN three (3) years, as per the attached agreement and in accordance with the specifications and other contract documents, and to furnish all labor, materials, tools and equipment necessary to complete the,work in place therefore, in the manner and time herein prescribed at the following prices, to wit: BID SCHEDULE This request for bid will be governed by the following schedule: Notice Inviting Bids Advertised March 23, 2012 Deadline for Written Questions March 30, 2012 Responses to Questions Posted on Web April 6, 2012 Bids are.Due April 13, 2012 Bid Evaluation Completed April 20, 2012 Approval of Contract TBA P-1 5 ROADWAY MARKING AND TRAFFIC SIGN MAINTENANCE SCHEDULE OF UNIT PRICES The undersigned declares that he/she has carefully examined the specifications, and read the accompanying instruction to bidders, and herby bids to perform all the work required to complete the project in accordance with the specifications and special provisions for the unit price(s) or lump sum(s) set forth in the following schedule: CITY RESERVES THE RIGHT TO INCREASE, DECREASE OR DELETE BID ITEMS WITHOUT SUBJECTION TO THE RESTRICTIONS OF SECTION 3-2 OF THE "GREEN BOOK". TABLE I - ROUTINE MAINTENANCE - STRIPING (WATER-BASED PAINT) ITEM BID ITEM ESTIMATED UNIT UNIT AMOURT_ QUANTITY PRICE I Install 4' Center Line Per Cal Trans Detail 171,711 LF 1 and Solid 4" Center Line obs 2 Install 4" Lane Line Per Cal Trans Detail 8 Cal Trans Detail 11 35,000 LF or 3 Install 4" Double Yellow Lane Line with 188,753 LF Black Center (4"-&'-4') Per Cal Trans 6q,r7b,02- Detail 22 4 Install 4" Two Way Left Turn Lane Per Cal 155,006 LF Trans Detail 31 5 Install 8' White Turn Lane Line Per Cal 135,899 LF Trans Detail 2 6 Install 4' Edge Line Yellow and White Per 23,676 LF Cal Trans Detail 8 7 l6stall 6" White Bike Lane Line Per Cal 296,839 LF Trans Detail 39 & 39A 8 Install 8u Lane Drop Per Cal Trans Detail 8,626 LF L10 9 Install 12" White Crosswalks and Limit 25 EA Lines \16- ;,I 10 Median Curb Median Noses Yellow 426 EA �Paint and White 11 Install Pavement Arrows 215 EA ?_0 I wo LA 300 12 Install School Messages and Crosswalks 54 EA k'15-.60 13 Paint Red Curb Residential Commercial 481,170 LF Arterials and Collectors Per SA Plan 11 25D I51 3%, t1 P-1a 14 Paint Green, Yellow and White Cut 6,637 LF UNIT UNIT PRICE 15 Install Pavement Legend Letters (8' High) 487 EA EA V50 SO> 7,'l ISV' and Transverse Markings 4', 8", 12", 24": Install Sign Post Over 10' 25 EA Sb Keep Clear, Yield, Slow Dip, 25, 30, 40, Install Sign on Post or Street Light 450 61'C"D 17 MPH, Wait Here, Curve, No Exit, Ahead, Install Sign on Signal Mast Arm or Post Over 16' High 25 EA HOD 10 1� Bump, Ped Xing, FWY North, FWY South, Install Flexible Type K Marker 20 EASP -700 Slow, Signal Remove Sign Only 20 EA 16 Install Bike Lane Legend/Symbols 366 EA 2:5-,o AD 17. Install Parking Stalls and Parking Ts 2,648 EA G,&o s 18 Install Handicap Symbols, Parking Stalls 106 IEA EA CD I q mo and Walkways §D,Co 'S 1 00 19 Install Stops and Bars 149 EA Hod - IbO 4ko 20 Paint Curb by Hand or Work Order I 600 LF TABLE 2 - RAISED PAVEMENT MARKERS ITEM BID ITEM QUANTITY UNIT UNIT AMOUNT PRICE 21 Install Type A or A Y Non Reflective 2,500 EA Ceramic R,P.M's 1150 2,11-61) 22 Install Type C, D or Blue 2 -Way Reflective R.P.M's 200 EA 1 5'ua Jew 23 Install Type G or H 1 -Way Reflective 1,000 EA R.P.M's ILI10 24 Remove Raised Pavement Marker 500 EA TABLE 3 - INSTALLATION AND REMOVAL OF SIGNS AND POSTS ITEM I BID ITEM QUANTITY UNIT UNIT PRICE AMOUNT 25 Install Sign Post Up to 10' 225 EA V50 SO> 7,'l ISV' 26 Install Sign Post Over 10' 25 EA Sb 27 Install Sign on Post or Street Light 450 EA 17 28 Install Sign on Signal Mast Arm or Post Over 16' High 25 EA HOD 10 1� 29 Install Flexible Type K Marker 20 EASP -700 30 Remove Sign Only 20 EA scoL& 31 Remove Post 20 EA AD 1,40) IV 32 Furnish Signs and Materials $30,000 TOTAL s $30,000 33 Emergency Call -Out (Repair/Replace Sion/Post) , 40 I EA CD I q mo W, F&I Project and Specifications No. 12-09 TABLE 4 - MISCELLANEOUS ITEM BID ITEM QUANTITY UNIT UNIT PRICE AMOUNT 34 Install 8' Stop Legends with Bars 15 EA 43 ,Replace Illuminated Street Name Sign ,R 35 Install Pavement Arrows 20 EA Faces 36 Install 12" Crosswalks and Limit Lines (White or Yellow) 660 LF 150 Install or Remove Concrete Bollards Per 37 Remove Paint Grinding — 250 sq. ft. or 10 .Legends 250 SQ. FT. 103 Transportation Division Work Order 38 Install and Remove Special Event Signs 1.25 EA On e6l kis 39 Street Layout (Work Orders or -Replacement) 12 EA 45 almf) 140 Install and Remove Wheel Stops 50 EA on Light Poles 41 Paint Barricades 18 EA OPP 55D jLu_ 42 Emergency Call -Out for Damaged Traffic ign 52 EA AV TABLE 5 - THIN -MIL THERMOPLASTIC AND SPECIAL PROJECT WORK ITEM BID ITEM QUANTITY UNIT UNIT AMOUNT PRICE 43 ,Replace Illuminated Street Name Sign ,R 26 EA Faces Li0o kalqw 44 Install or Remove Concrete Bollards Per 10 EA Transportation Division Work Order 1,16b ks, 5 Specifications 45 Install Reflective Identification Numbers 20 EA on Light Poles 0 46 Install Yield Markings White Isosceles. 12 LOCATIO A,Triangles N LiLe 47 Install Painted Pedestrian Warning Lines 20 EA and Markers 48 Remove Paint by Sandblasting and Grinding Messages, 2,100 LF °�g (Curbs, Lines) 150 TOTAL OF ALL BID ITEMS NOTE: The accuracy of estimated quantities as shown is not guaranteed; the Bidder shall make his1her own estimate. if the unit price and the total amount are different, the unit price will control the bid. Payment shall be based on actual work done anAr actual quantities used, Bidder's Initials P-1 c (180.SPC)CS Created waot 0 M BID SCHEDULE (CONTINUE) (Please Type or Print) Project and Specifications No. 12-09 Total Bid Amount (in written words) _ J� C,,� -,4, St 7' 14J -5eetS t)c,(�14Z E 33jloo ($ In figures Contractor's Lawful Name: &C P`-5 1C - Bidder's Name: Contractor's Contractors Signature: N�`_'� Contractors Address: 6 - �06 0 a4V3f= , 04 E! Telephone Number: M ) X74 t bo Area Code Fax Number. (-JJA ) Area Code 24 -Hour Emergency Contacts: Name Gvl,.;,JtJ �OJZA- Name C---442�s 910 eL�, 1-J Name Bidder's Initials: 09— Expiration: 0`7'316%' +-� ll `73>16%'y- P-1 d S 1-511 -Lam- Date: q1za) I, Telephone No.: L IY9 ) 711 - 60T Area Code Telephone No.: (aqqj) 232 -Li;p3 Area Code Telephone No.: (71q ) -7%-S-- Area Code Bidders Initials (180.SPC)CS Created 2113104 9, Project and Specifications No. 12-09 The Contractor agrees that the City will not be held responsible if any of the approximate quantities shown in the foregoing proposal shall be found incorrect, and he shall not make any claim for damages or for loss of profits because of a difference between the quantities of the various classes of work as estimated and the work actually done. If any error, omission or misstatements shall be discovered in the estimated quantities, it shall not invalidate this contract or release the Contractor from the execution and completion of the whole or part of the work herein specified, in accordance with the specifications and the plans herein mentioned and the prices herein agreed upon and fixed therefore, or excuse him from any of the obligations or liabilities hereunder, or entitle him to any damages or compensation otherwise than as provided for in this contract, The Contractor agrees that the City shall have the right to increase or decrease the quantity of any bid item or portion of the work or to omit portions of the work as may be deemed necessary or expedient, and that the payment for incidental items or work, not separately provided in the proposal shall be considered included in the price bid for other various items or work. Accompanying this bid is "Cash," "Certified Ch pk or "Bidder's Bond" (circle one) in the amount of &WMti Q'I ($ equal to at least ten (10%) percent of the total bid price, payable to the City of Costa Mesa, to guarantee that within fourteen (14) days after written notice is deposited in the mail, or the bidder has received notice by telephone, the bidder will furnish proper Certificates of Insurance, and required bonds satisfactory to the City and execute a contract in accordance with the bid and in the mariner and form required by the contract documents. The undersigned deposits the above-named security as a proposal guarantee and agrees that it shall be forfeited to the City of Costa Mesa if the above requirements are not complied with. lim Bidder's Initials (180.SPC)CS Created 211=4 1D C -S C aeA*A5 TO -- Contractors Business Name Business Address: Street Project and Specifications No. 12-09 Respectfully submitted, 6b 60p�,-s �az!5,be� Contractor Title By Title :52.10 ,{z If the bid is by a corporation, state the names of the officers who can sign an agreement on behalf of the corporation and whether more than one officer must sign. Rl"Corporation Taxpayer I.D. Number: 35— 013,6924 Can Sign Must Sign Name (2-7A1 C4V7-5&--> Name G8q*cr� Name SAY50P El If the bid is by a partnership or a joint venture, state the names and addresses of all general partners and joint ventures. [] Partnership or Joint Ventures Name Address Name Address Taxpayer.I.D. Number: If the bidder is a sole proprietorship or another entity that does business under afictitious name, the bid shall be in the real name of the bidder with a designation following showing "DBA (the fictitious name)"; provided, however, no fictitious name shall be used unless there is a current registration with the Orange County Recorder. The full names and residences of all persons and parties interested in the foregoing proposal, as principals, are as follows: NOTE: Give first and last names in full; in case of corporation, give names of President, Secretary, Treasurer and Manager, and affix corporate seal; in case of partnerships and joint ventures, give names of all the individual members. go?> c4sop P-3 eA-e,S1N-1A- Bidder's—Initials (180.SPC)CS Created 2113/04 11 Bidder shall signify receipt of all Addenda here, if any: Addendum No. Project and Specifications No. 12-09 Date Received *!!a1nature�1 MAINTENANCE PROJECT REFERENCES In order to more fully evaluate your background and experience for the project herein proposed, it is requested that you submit a list of Public Works and/or similar construction projects completed,. or in progress, within the last 24 months. Your cooperation in this matter is greatly appreciated. Agency's Contract Date Pro'ect Awar-ded Awarding Agency Administrator 6a'a-w,FiA& Cz 06(�2't Vn; �o3 X410 '1941.... tot VA 1 GI© "'CA - UJ> 61ak- 0"ItkA- — A 1 32, b� LAo to lett R,tj5P -- A �-�►,.,..e„� �U,-kin¢— �.� t� t"fri�� �ra� P-4 Bidder's Initials (18D.SPC)CS Created 2113104 1 Project and Specifications No. 12-09 DESIGNATION OF SUBCONTRACTORS In compliance with Sections 4100-4114 of the Public Contract Code of the State of California, and any amendments thereto, each bidder shall set forth below the name business address, and contractor's license number of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement in an amount in excess of one-half (Yz) of one percent (1%) of the prime contractor's total bid or $10,000 whichever is greater, and shall further set forth the portion of the work which will be done by each such subcontractor. Only one subcontractor for each such portion shall be listed. If the contractor fails to specify a subcontractor for any portion of the work to be performed under the contract, he shall be deemed to have agreed to perform such portion himself, and he shall not be permitted to subcontract that portion of the work except under the conditions hereinafter set forth. Subletting or subcontracting of any portion of the work to which no subcontractor was designated in the original bid, shalt only be permitted in cases of public emergency or necessity, and then only after a finding reduced to writing as a public record of the Legislative Body of the owner. All information must be filled out and typed. Please use additional pages in this format if needed, MM (180.SM)GS GreMed WING4 112) Project and Specifications No. 12-09 CITY OF COSTA MESA BIDDERS LIST All bidders/proposers are required to provide the following information for all DBE and non -DBE contractors, who provided a proposal, bid, quote, or were contacted by the proposed prime. This information is also required from the proposed prime contractor, and must be submitted with their bid/proposal. City of Costa Mesa will use this information to maintain and update a "Bidders Lisf to assist in the overall annual goal DBE goal setting process. To the extent permitted by law, all information submitted will be held in confidence. If Bidders List information is not submitted with the bid, it shall be submitted to the City of Costa Mesa, Project Administration Division, 77 Fair Drive, Costa Mesa, CA 92626, no later than 4:00 p.m. on the fourth day, not including Saturdays, Sundays and legal holidays, following the bid opening. Bidders List information sent by U.S. Postal Service certified mail with return receipt and certificate of mailing and mailed on or before the third day, not including Saturdays, Sundays and legal holidays, following bid opening will be accepted even if it is received after the fourth day following bid opening. Failure to submit the required Bidders List information by the time specified will be grounds for finding the bid or proposal non-responsive. Firm Name: (�C' oe-J�*Lr', IT.JC—.--- Phone: 11J10 Address: 6yf Lj, GwAJA�:aeo.s Aje— Fax- —7 0&'N'350, ICA 017"q(015— Contact Person: No. of years in business:✓ Is the firm currently certified as a DBE under 49 CFR Part 26? El YES EJ -90 Type of work/services/materials provided by firm? What were your firm's Gross Annual receipts for last year? ❑ Less than $1 Million ❑ Less than $5 Million ell -Less than $10 Million E] Less than $15 Million n More than $15 Million This form can be duplicated if necessary to report all bidders (DBEs and non -DBEs information). P -5a (180.SPC)CS created 2/13M 14 Protect and Spedficatlons No, 12-09 BIDDEWS BOND TO ACCOMPANY PROPOSAL (Required if.the bidder desires to submit bond instead of a certified or cashiers check.) KNOW ALL OEOPLE BY THESE PRESENTS: Thatwe, BC Rentals, Inc. as principals, and Shg rjhin fi s,� salt, Insurance flomjany as surety, are held and firmly bound unto the City of Costa Mesa, a municipal corporation, organized under the laws of the State of California and situated in Orange County in the sum of 10% of total amount bid t$ 10% to be paid to the City, ftsuccessors and assigns, for which payment well and truly to be made, we bind ourselves, our heirs, executors,* and administrators, successors or assigns, jointly and severally firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, That Is the certain proposal of the above -bounden, RC Rentals, Inc. , if accepted by the City of Costa Mesa, and If the above bounden., Rgnial.s. Inc. his heirs, executors, administrators, successors and assigns, shall duly enter Into and execute a ooritract for such construction, and shall execute and deliver the CERTIFICATE OF INSURANCE and the LABOR AND MATTE AL and the FAITHFUL PERFORMANCE BONDS desorlbed within fourteen (14) days from the date of the mailing of a notice of the above: bounden, BC Rentals, Inc. , by and from the City, that said contract Is ready for 'execution, then this obligafion shall become null and void; otherwise it shall be and remain in full farce and virtue, IN WITNESS WHEREOF: We hereunto set our hands and seals this 19th do 9( /Agri 1 , 2012 . I P-9 w -in -fact /President any/Surety (14" c+mc 2mw Is ' TNis POWER OF ATTORDIEY iS NO.T vAi:ID UNlLks5 IT I$ PIiluT'1=D bt4 RED BACKOFIO 3fdD: d- R`1'MJ' 6!C6P`Y JJF'l5GWER OF ATTORNEY T13 0-1110.t~AS(I TY INSURANCE COMPANY V1 WTAMEATCAN-iP URANUE COMPAiYY No. 43FGSCr Know All Men.by ffie5e Pfeserr i hat `fid t01310 CASUALTY I1V -U ANC) COMPANY, an Ohio Coi}rdraftn; and W&9 t' AMERICAN INSURAt�iC1a COIvII"A;,IY;ait• Indiana. CorporhtcoNpursuint to .the authority granted by Article III, Section 9of.. the Qde of Rdgufations ohd B.y-Lgwg of The Ohio Casualty Irisutanee. Csimpany and WesC 1�metisan Insurance Canipany, do hereby:irominate, crinsNtute aril appoint:. Joan S. Cavtinagfi or.Car[a. Btiazlo of Brea, t alifotpia its true and lawRrt _sgent (s) and attoi�ey (s)-ia-fact,. io . make, cxeom , seas aril deliver far and on.its behnlf a-'$ti-tety, and:as its_@et:.arit# deed any and ati:-BONDS I NI?WAKINGS Wd-:PEC-0MA7ANCES,:notexceoding in arty gfe�ny�tjsi`9 thepan$inVLA mdorandetkig(S) and ent ttf notes lliterest tlieteon .: i>rid thaexr�artroriofsuch ""ends sirande rags -in pur�ut ee of these presentsrshall be ag:bintiing t�Eso?i s id Ctimpames a dully and simply, to all :fntahis rand:. purposes; as if the3rljad.Iteen d4f-eirecarid• uted -�ckriowledged bylie bWlftdy elni+ted oMiii :of the C omam" at tNeit silrftitiisttative of6oesinFai,field;Ohio, mtheiritwii:propisxpGA oris; The autliorlfy grantor! Hereunder steg rsad ,city Isrevitsris a• 06fify heietoflire gemmed the above named attotnt y(s)�iniact In WITI�EBS:ViiiIBWE30. the.unde€sighetl Bicor of the Said Ohio Casuait .ihsorSnse xrntpany i iis'Wz t Amer,carl3ztBurancc company ham. hereuntt� saiitscritted iiia-naie iiriii afi corporate aeafapchntnlfanpfiuxZnd day of Aagns€i,4f# f s � 3. Timothy D'tlrrtcct, Assistant Swretary � y G rQ S'I'A3"E OF. OI3IO .� COUNTY {JF Bi) T . EI; d on.tm 2mf.do* of Amgust, 21"10 befor6the subsoriber, a Notary Public of the State of Otuo, is and r the Cdunty ofButler; duly omirtfssioned and t� gyali#ted; Gatrte J. 'fimotLy D'Erriea, AssistaiAt .Setbretsiiy of THE OI•l10 _GA3t)1`,LTY. CNSt1Y#,APICE. COMP ANY and WEST A1aRIDAN INSU1tANCE COW"Y, to tete petsop47ly kribuh to be the individual and officer desrxiW in, and who evocuted the preceding instrument, and he, acknowledged the execution of the: seine, and being fiy'me dully sworn. deposes and says that he is the officer of the Cbrripenies a#bresaiit and that die A= seals-affixod 6the'preceding insttument'are H#e'Corpomte Soak .,of said companies, "and the said Corporate Seals and his.signaturu as olfirtr Wore v. duty affixed and.subs6ribt4 to the said instr tn'ient by rite authotxty and direction of the said Corporations. - �•-.. IJV C `a IAI TESTIMONY wH5REOF, I have hereunto dot my, hand and affixed my QMcial Seal of the City.df HainHton, State of Ohio; the day and year first � E - abovo written. - _ - - .. - - _ 0 Q Ail... "• -, v Y�`. M • ��[:1�isiK.4.. � � Notary Pubiie in and for County of $utter, 5tiiite of ghio m W. &* L .Idly Cc omission expires August il, 2013. ,a► This. power of-attonricy is granted under and.bq autixotity of Article III,.Seeliori 9 of ilia Codc of ltegulallons and By -Laws of -Th; ghio CasuaXty to Insairance Cotbpany and WestAiherioan fnsutance Company, e'xtra6tafrbut w#sich read: , at► Artrclo III; Section 9. Atointatent of Attornc+fs inAact. The Chairman of die Board the President, any Vice -President, the Secretarry or any Gi Assistant Secretary of the4orporabon 'shall be and Is hereby vpsted with Ibll powet and authority to. appoint attorneys -_i i -fact far ,ihe purpose of msigning the nhine of the eorporafion as sxirety w, and to execute, attach the seal of the corporation to, acknowledge and deriver any anis all bonds, ap recogiaizarices, stipuiations undertakings.rrf other instruniants 6f-stirety-ship.and p6ffi; of_insumfice t6_ be giveh ih favor of any individual,. firm; is corporation, pumaship, liririted liability eotnpatiy beother cnrdty,: or -the officiai.representative thcfeot or fo any county or state, or any olmoial board O or boatds of a� couiuy orstate;.ot the llfliteci States ofAmoirioa tar any agency tliereo or to any other political subdivision thereof <3 3- This instrument is signed and sealed as hutti0rizet! by_ following rCSEilution adopfedby the bards bf i}Irsetara of fire Companies on O 21, . 45 ..., . is It O>i;Yi*b, That Atte righatore of any O'W&r bt:lhe.'Qpmpany'auand By-laws O : and the Compaiiy_seal.#uay he fixed fly f:io§. m,te to-any:po e...of atirimcy-tai'-gopy tisetcdt issued 6n 6olraTfol tfie"£�mpatry to make, execute, seal '� Cp obli 'i : and deliver tot and oa its ilehaif ;3s sureAy a<ty-arid off- o6nds,,.undd6 rtakings;or;oHier t iti4— gatpini: in the nafi lr-ilierotif to pre+serlbo their resp©cove duties B,sd.the -.1 Via" oft#iak authotxty, i fid to revoke ai#y siiph apPoinariel f Siiolt srgnatut s sealace i reby adopted by the O tci Cornpany. As'6rfginal signatur$srsiid:'setii d'w sw, w,ttry s ct to any Wadi tarder#akutg Uf otiisr wnt#en tlliligations in tlieena9ure themof to which it effect tis thou .- rnanuall aft ,s attached; be -Valid ant! bindingltri ,pAit s i :fzinps[riy wfhi#Ie same ftsree and .:.. y. .eked. . _. I, tH� undersigned Assistaht $eGrat o€:Tlae thio. Casua(tx'- stirance f otnpaay:and YJest:s4iiienoan :insurance Gomjsaiip;,do hereby certify that. the foregoing power of atfomey, the refercneed .By -%art s 4f 'ilia. biittipaitios sail tCie above zcsoltition of'tfteir-Rtlmrtis of I7freetors ate rive and correct copies andnre,n foil form And effeoFott-this date. IN WITNF.88 .WHEW OF, I have hereunto set my'haod drixl the seals of die ( rrrpanies this1 � day of T' 1 ,'W12. . Assistant uectetary CE:RTIFICATlE OF ACKNOWLEDGMENT State of California County of personally appeared. (Here insert who proved to me on the basis of satisfactory evidence to be the person) whose name(ois/ai&subscribed to the within instrument and acknowledged to me that lie/sheAhey executed the same in lis/her/t% authorized capacity(40, and that by bialher/tom signature(j;�on the instrument the personlrar'; or the entity upon behalf of which the persotl <acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. SignaWreo Notary Public �awe�sa�aoo�e.►eag•a ,~• misr, D. SOLoa�si� M"G R El COMM # 17MM N0TARY PUBLIC - GALIFORIIIA cnANGE COONry i �_. �Riy C^:•.rnlsswon�Xpires Juno 25, 20f2 w rweo+�•or•se�oeab�oa•aaaaee�aoaoa•a4i (Notary Seal) ADDITIONAL OPTIONAL INFORMATION DESCRIPTION OF THE ATTACHED DOCUMENT bid bond (Title or description of attached document). City of Costa Mesa (Title or description of attached document continued) Number of Pages 2 Document Date 4119112 (Additional information) CAPACITY CLAIMED BY THE SIGNER D Individual (s) El Corporate Officer (Title) El Partner(s) m Attorney -in -Fact 13 Trustee(s) 0 Other 2008 Version CAPA vl2.10.07 800-873-9865 www.NotaryClasses.com INSTRUCTIONS FOR COMPLETING THIS FORM Any acknowledgment completed in C th, ornla must contain verbiage exactly as appears above in the notary section or a separate acknowledgment form must be properly completed mul attached to that document. The only exception is if a document is to be recorded outside of Cdifornln. In such instances, any.alternative acknowledgment verbiage as may he printed on such a document so long as the verbiage does not require the notary to do something that is Illegal for a notary in California (i.e. certoing the authorized capacity of the signer), Please check the document carefully for proper notarial wonting and attach this form tfrequired. • State and County information must be the State and County where the document signer(s)-personally appeared before the notary public for acknowledgment. • Date of notarization must be the date that the signer(s) personally appeared which must also be the sane; date the acknowledgment is completed. • The notary public must print his or her name as it appears within his or her commission followed by a comma and then your tide (notary public). • Print the namc(s) of document signer(s) who personally appear at the time of notarization. • Indicate the correct singular or plural forms by crossing off incorrect forms (i.e, -WsbcAhey, is4mc ) or circling the correct forms. Failure to correctly indicate this information may lead to rejection of document recording. • The notary seal impression must be clear and photographically reproducible. Impression must not cover text or lines. If seat impression smudges, re -seal if a sufficient area pernits, otherwise complete a different acknowledgment form. • Signature of the notary public must match the signature on file with the office of the county clerk. m Additional information is not required but could help to ensure this acknowlcdgnment is not misused or attached to a different document. ce Indicate tide or type of attached document, number of pages and date. CQ Indicate the capacity claimed by the signer. If the claimed capacity is a corporate officer, indicate the tide (i.e. CEO, CFO, Secretary). Securely attach this document to the signed document Project and Specifications No. 12-09 CONTRACT ASSURANCE The CONTRACTOR or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The CONTRACTOR shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT -assisted contracts. Failure by the CONTRACTOR to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as recipient deems appropriate. The CONTRACTOR will require that the above provision is included in all subcontracts. P-7 Bidder's Initials (180.SPC)CS Creeded 2M3104 I do Project and Specificafions No. 12-09 NON -COLLUSION AFFIDAVIT The bidders, by its officers and agents or representatives present at the time of filing this bid, being duly sworn on their oaths say, that neither they nor any of them have in any way directly or indirectly entered into any arrangement or agreement with any other bidder, or with any public officer of such CITY OF COSTA MESA whereby such affiant or affiants or either of them has paid or is to pay to such bidder or public officer any sum of money, or has given or is to give to such other bidder or public officer anything of value whatever, or such affiant or affiants or either of them has not directly or indirectly,. entered into any arrangement or agreement with any other bidder or bidders, which tends to or does lessen or destroy free competition in the letting -of the contract sought for on the attached bids; that no bid has been accepted from any subcontractor or supplier through any bid depository, the By -Laws, Rules, or Regulations of which prohibit or prevent the Contractor from considering any bid from any subcontractor or supplier which is not processed through said bid depository, or which prevent any subcontractor or supplier from bidding to any Contractor who does not use the facilities or accept bids from or through such bid depository; that bidder has not bid as subcontractor to other bidders; that no inducement of any form or character other than that which appears upon the face of the bid will be suggested, offered, paid or delivered to any person of the contract, nor has this bidder any agreement or understanding of any kind whatsoever, with any person whom s0efe_rtg;�gy,0eI ive r to, or share with any other person in any way or man;,,.,16 _ �poeds of the contracts sought by this bid. Su"s ribed an sworn to before me by: Af- This,2a. day of Aeckj 201L My C on Expir@s.' J n -k. , I , In (Rev- 7195) M Ge- -�4-A,(Vfc_ Qe.,4,W5 P ATR' N ICIA= INCKULTY COMMINIWn # 11605M omnp co"I comm. igm Jul 2. Mi t Bidder's Initials 113 (180ZF1G)CSGffl.W2M3M I - Project and Specifications No. 12-09 CONTRACTOR'S CERTIFICATION OF WORKERS' COMPENSATION INSURANCE REQUIREMENTS FOR PUBLIC WORKS PROJECTS (Labor Code §1861) I am aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and 1 will comply with such provisions before commencing the performance of the work of this contract. Dated: Z K/f 1p~ COMPANY NAME PROJF,CT LAkOV— C P - NO 1 P-9 Bidder's Initials (180.SPC)CS Created 2113104 n® DRUG-FREE WORKPLACE POLICY CONTRACTOR, upon notification of contract award, shall establish .a Drug -Free Awareness Program to inform employees of the dangers of drug abuse in the workplace, the penalties that may be imposed upon employees for drug abuse violations occurring in the workplace, and the employee assistance programs available to employees. Each employee engaged in the performance of a CITY contract must be notified of this Drug -Free Awareness Program, and must abide by its terms. Failure to establish a program, notify employees, or inform CITY of a drug-related workplace conviction will constitute a material breach of contract and cause for immediate termination of the contract by CITY. CONTRACTOR shall conform to all the requirements of CITYS Policy No. 100-5. A copy of this policy is attached to the sample contract agreement as Attachment No. 1 in the Project Specifications. P -9a Bidder's Initials (180.8PG)GS0reaM2M31u4 a\ NOTICE TO BIDDERS, PROPOSAL, CONTRACT AND SPECIAL PROVISIONS FOR ROAD MARKINGS AND TRAFFIC SIGN MAINTENANCE CITY PROJECT NO. 12-09 OFFICE OF THE CEO CITY OF COSTA MESA Released on April 20, 2012 The referenced document has been modified as per the attached Amendment No. 2 Please sign this Amendment where designated and return the executed copy with submission of your proposal. This amendment is hereby made part of the referenced proposal as through fully set forth therein. Any questions regarding this amendment should be addressed to Kim Wilson, email kimberi_y.wilson@,ci.costa-mesa.ca.us. 0 Pursuant to California Civil Code Section 3247, the successful bidder shall furnish a payment bond if civil work exceeds twenty-five thousand dollars ($25,000). Pursuant to Public Contract Code Section 22300, the successful bidder may submit certain securities in lieu of the City withholding retention of payments. The City Council of the City of Costa Mesa reserves the right to reject any or all bids. JULIE FOLCIK City Clerk, City of Costa Mesa Dated: March 23, 2012 All other provisions of the invitation of this proposal shall remain In their entirety. Vendors. hereby acknowledge receipt and understanding of the above Amendment. Sig ure Date 61N�� Typed Wame and Title. $e-"VJL- �k&40� ice', I I 4Aac 5 Company Name 6W W, 5oikumno Aje- 09-- - 'SqrJ Address NOTICE TO BIDDERS, PROPOSAL, CONTRACT AND SPECIAL PROVISIONS FOR ROAD MARKINGS AND TRAFFIC SIGN MAINTENANCE OFFICE OF TIRE CEO CITY OF COSTA MESA Released on April 10, 2412 The referenced document has been modified as per the attached Amendment No.1 PIease sign this Amendment where designated and return the executed copy with submission of your proposal. This amendment is hereby made part of the referenced proposal as through fully set forth therein. Any questions regarding this amendment should be addressed to Kim Wilson, email kimberly Wilson(n�,ci.costa-mesa.ca.us. PROPOSAL N The Honorable City Council City of Costa Mesa 77 Fair Drive Costa Mesa, CA 92626 Dear Council Members: In compliance with the NOTICE INVITING BIDS FOR ROADWAY MARKINGS AND TRAFFIC SIGN MAINTENANCE Project No. 12-09, a copy of which is hereto attached, the undersigned has carefully examined the location of the proposed work, the plans, specifications and other contract documents and is therefore satisfied as to the conditions to be encountered, as to the character, quality and quantity of work to be performed and materials to be furnished and as to the requirements of the specifications and the contract. It is mutually agreed that the submission of a proposal shall be considered prima facie evidence that the bidder has made such examination, If awarded the contract, the undersigned agrees to commence the work under the contract WITHIN TEN (10) WORKING DAYS AFTER DATE OF CONTRACT and to perforin and complete the work WITHIN three (3) years, as per the attached agreement and in accordance with the specifications and other contract documents, and to furnish all labor, materials, tools and equipment necessary to complete the work in place therefore, in the manner and time herein prescribed at the fallowing prices, to wit: BID SCHEDULE This request for bid will be governed by the following schedule: Notice Inviting Bids Advertised March 23, 2012 Deadline for Written Questions March 30, 2012 Responses to Questions Posted on Web April 6, 2012 Bids are Due ° Mn11 T3, 204 2 Bids are Due April 23, 2012 Bid Evaluation Gompleted App 20, 2812 Bid Evaluation Completed April 30, 2012 Approval of Contract TBA All dates are subject to change at the discretion of the City All other provisions of the invitation of this proposal shall remain in their entirety. Vendors hereby acknowledge receipt and understanding of the above Amendment Sigrq1�-. u-re fzioed'S Typed 4ame and Title E-1\1 .111. - Company Mame ()rt.J(ZA- CA e-)WtO% Address