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HomeMy WebLinkAbout06/17/1996 - City CouncilROLL CALL REGULAR MEETING OF THE CITY COUNCIL CITY OF COSTA MESA JUNE 17, 1996 The City Council of the City of Costa Mesa, California, met in regular session June 17, 1996, at 6:30 p.m., in the Council Chambers of City Hall, 77 Fair Drive, Costa Mesa. The meeting was called to order by the Mayor, followed by the Pledge of Allegiance to the Flag led by Council Member Genis, and invocation by Pastor William Hemenway, Christ Lutheran Church. Council Members Present: Mayor Joe Erickson Mayor Pro Tem Peter Buffa (arrived at 6:55 p.m.) Council Member Mary Hornbuckle Council Member Sandra Genis Council Member Gary Monahan (arrived at 6:50 p.m.) Council Members Absent: None Officials Present: City Manager Allan Roeder City Attorney Thomas Kathe Deputy City Manager/Development Services Donald Lamm Public Services Director William Morris Finance Director Susan Temple Park Superintendent Dave Alkema Management Analyst Irma Hernandez Deputy City Clerk Mary Elliott MINUTES On motion by Council Member Hornbuckle, seconded by Council May 1, and June 3, Member Genis, and carried 3-0, Council Members Buffa and Monahan 1996 absent, the minutes of the special joint meeting with the Newport -Mesa Unified School District Board of May 1, 1996; and the regular meeting of June 3, 1996, were approved as distributed. ORDINANCES AND A motion was made by Council Member Genis, seconded by Council RESOLUTIONS Member Hornbuckle, and carried 3-0, to read all ordinances and resolutions by title only. ORAL COMMUNI- Clay Parrill, 1784 Peninsula Place, Costa Mesa, referred to a report CATIONS prepared by the City's Code Enforcement Department which addressed 18th Street Industrial the industrial noise problem.at 1041 West 18th Street, stating that the Noise report was inaccurate because the industrial tenants were aware that a noise test was being conducted. He stated that several code violations were missing from the report and indicated a desire to obtain staff's data for analysis. He asked for assistance from Council to improve the code enforcement process, suggesting a mechanism whereby noise could be monitored over a longer period of time. Council Member Hornbuckle did not feel that the City had ignored the problem as claimed by Mr. Parrill. The City Manager confirmed that Code Enforcement officers have been assigned to this problem on a regular basis for several months. The Deputy City Manager reported that the City's Senior Code Enforcement officer has invested numerous hours attempting to resolve the problem; however, it has been ascertained L 1 229 that the level of disturbance was not a criminal violation of the Municipal Code. Shari Sumner, 1836 Peninsula Place, Costa Mesa, referring to the 18' Street industrial noise, asked that the procedures for code enforcement complaints be examined. Roy Pizarek, 1923 Whittier Avenue, Costa Mesa, addressing the same problem, acknowledged that industrial noise has been an issue for the last 15 years. He believed that the City had endeavored to rectify the residents' concerns, and clarified that he was referring to the Highland Homes adjacent to the industrial complex. He felt that the residents should be informed of any jurisdiction the City has relative to the property. Council Member Monahan arrived at 6:50 p.m. Neighborhood Dorothy Adams, 200 Amherst Road, Costa Mesa, mentioned the Problems problems she has encountered with school children in her area, and reported that she had given a speech at the local school regarding courtesy and respect for other persons' property. She commented on the automobiles which speed through her neighborhood. San Joaquin Hills Heather Somers, 427 East 17`'' Street, Costa Mesa, reported that she Transportation Corri- received information from the Orange County Transportation Authority dor Open House (OCTA) regarding the San Joaquin Hills Transportation Corridor, specifically that open houses will be held in Laguna Hills, Fullerton, Anaheim, and Costa Mesa for research purposes. She announced that the Costa Mesa open house will be held at the Windham Garden Hotel, 3550 Avenue of the Arts, on Thursday, June 27, 1996. The City Manager indicated to Mrs. Somers that he will be meeting with the Executive Director of OCTA on Tuesday, June 18, 1996, to discuss issues to highlight at the workshop, including the Santa Ana River Crossings (SAARX) Cooperative Study, the confluence improvements, the I-405 access studies, and bus routes on Orange Avenue and elsewhere. CONSENT The following items were removed from the Consent Calendar: Item CALENDAR No. 4, Final Map for Tract No. 14517, located at 1543 and 1545 Santa Ana Avenue, Item No. 5; Agreement with Gary A. Lisotto for investigative services; and Item No. 9, Award of contract for Pavement Rehabilitation of Elden Avenue, Iowa Street, and Santa Ana Avenue, Project No. 96-08. MOTION/Approved On motion by Council Member Hornbuckle, seconded by Council Except Item Nos. 4, Member Monahan, and carried 4-0, the remaining Consent Calendar 5, and 9 items were approved as recommended. READING FOLDER The following Reading Folder items were received and processed: Claims Claims received by the Deputy City Clerk: Sara Fairman; Chad Jerrod Nielsen; Linda Petersen; Theodore Tanner; and Shawn A. Vogt. WARRANTS Warrant Resolution 1626, funding operating expenses in the :Approved Warrant amount of $1,550,283.34; and Payroll 9611 for $1,324,550.15, were 1.626; Payroll 9611 approved. REJECTED CLAIMS The claim from Edward and Dianne Gonzalez (wrongful termination), Gonzalez was rejected. 230 ADMINISTRATIVE An agreement with Kabbara Engineering, 121 North Harwood Street, ACTIONS/Approved Orange, in an amount not to exceed $54,400.00, to prepare construction Agreement with documents for repair of storm damaged streets Citywide, was approved, Kabbara for Construc- and the Mayor and Deputy City Clerk were authorized to sign on behalf tion Documents of the City. Approved Renewal of Renewal of the agreement with Hazelrigg Risk Management, Inc., 1310 Agreement with Valley Vista Drive, Diamond Bar, for workers' compensation claims Hazelrigg for Claims administration, was approved, and the City Manager was authorized to Administration sign on behalf of the City. Awarded Downtown Bids received for Destructive Testing for the Downtown Community Center Destructive Center are on file in the City Clerk's office. The contract was awarded Testing to Sauer to Mark Sauer Construction, 11536 Larchmont Drive, Corona, in the Construction amount of $26,658.00, and the Mayor and Deputy City Clerk were authorized to sign on behalf of the City. Rejected All Bids for Bids for I-405/Harbor Boulevard/South Coast Drive Improvements, I-405/Harbor/South Project No. 96-10, Federal Project No. STPLN-5 3 12(13), were rejected Coast Improvements, pursuant to the Public Contract Code, and staff was directed to Project No. 96-10 readvertise. Harbor Boulevard The following action was taken in connection with the Harbor Widening Project Boulevard Widening Project: Awarded Harbor Bids received for Harbor Boulevard Widening from Dale Way to Boulevard Widening, Date Place, Project No. 96-09, are on file in the City Clerk's office. Project No. 96-09, The contract was awarded to Sequel Contractors, Inc., 12240 to Sequel Woodruff Avenue, Downey, for $1,183,925.90. Adopted Resolution Resolution 96-55, A RESOLUTION OF THE CITY COUNCIL OF 96-55 Requesting THE CITY OF COSTA MESA, CALIFORNIA, REQUESTING Measure M Funds for THE ORANGE COUNTY TRANSPORTATION AUTHORITY TO Improvement Project ALLOCATE MEASURE M FUNDS FOR CONSTRUCTION OF THE HARBOR BOULEVARD AND BAKER STREET (DALE WAY TO DATE PLACE) IMPROVEMENT PROJECT, was adopted. Adopted Resolution Resolution 96-56, A RESOLUTION OF THE CITY COUNCIL OF 96-56 Requesting THE CITY OF COSTA MESA, CALIFORNIA, REQUESTING Measure M Funds for THE ORANGE COUNTY TRANSPORTATION AUTHORITY TO Signal Coordination ALLOCATE MEASURE M FUNDS FOR CONSTRUCTION OF Project THE HARBOR BOULEVARD (BAKER STREET TO SOUTH COAST DRIVE ) SIGNAL COORDINATION PROJECT, was adopted. Accepted Work by Council Chamber Wheelchair Lift Installation, and Police Facility Action Contractors Elevator Installation and Handrail Retrofit, Project No. 95-09, was for Council Chamber completed to the satisfaction of the Public Services Director on April 3, Wheelchair Lift and 1996, by Action Contractors, Inc., 10175 Slater Avenue, Suite 160, Police Elevator Fountain Valley. The work was accepted; the Deputy City Clerk was Installation, Project authorized to file a Notice of Completion; authorization was given to No. 95-09 release retention monies 35 days thereafter; the Labor and Material Bond was ordered exonerated 7 months thereafter; and the Performance Bond was ordered exonerated 12 months thereafter. Accepted Work by Street Maintenance and Slurry Seal Program, Project No. 95-11, was R. J. Noble for Street completed to the satisfaction of the Public Services Director on May Maintenance, Project 31, 1996, by R. J. Noble Company, 15505 East Lincoln Avenue, No. 95-11 Orange. The work was accepted; the Deputy City Clerk was authorized [1 4 . to file a Notice of Completion; authorization was given to release retention monies 35 days thereafter; he Labor Material Bond was ordered exonerated 7 months thereafter; and the Performance Bond was ordered exonerated 12 months thereafter. Accepted Work by Parkway Concrete Repair and Tree Replacement, Project No. 95-13, Bopark Enterprises was completed to the ;satisfaction of the Public Services director on for Parkway Repair May 30, 1996, by Bopark Enterprises, Inc., 4571 Warner Avenue, Suite and Tree Replace- No. 102, Huntington Beach. The work was accepted; the Deputy City ment, Project No. Clerk was authorized to file a Notice of Completion; authorization was 95-13 given to release retention monies 35 days thereafter; the Labor and Material Bond was ordered exonerated 7 months thereafter; and the Performance Bond was ordered exonerated 12 months thereafter. Accepted work by Doctors Circle Improvements, Project No. 95-16, was completed to the Hillcrest Contracting satisfaction of the Public Services Director on April 19, 1996 by for Doctors Circle Hillcrest Contracting'inc., Post Office Box 1898, Corona. The work Improvements, Pro- was accepted; the Deputy City Clerk was authorized to file a Notice of ject No. 95-16 Completion; authorization was given to release retention monies 35 days thereafter; the Labor and Material Bond was ordered exonerated 7 months thereafter; and the Performance Bond was ordered exonerated 12 months thereafter. Accepted Work by Communications Center Roof Replacement, 79 Fair Drive, Project No. Best Roofing for 96-04, was completed to the satisfaction of the Public Services Director Communications on May 10, 1996, by Best Roofing Company, Inc., 1656 Plaza del Amo Center Roof, Project Drive, Torrance. The work was accepted; the Deputy City Clerk was No. 96-04 authorized to file a Notice of Completion; authorization was given to release retention monies 35 days thereafter; the Labor and Material Bond was ordered exonerated 7 months thereafter; and the Performance Bond was ordered exonerated 12 months thereafter. Approved Agreement An agreement with Overland Resources, 25255 Cabot Road, Suite No. with Overland for 206, Laguna Hills, in an amount not to exceed $13,475.00, to provide Bristol Street right-of-way appraisal services for the Bristol Street Widening Project, Widening Appraisal was approved, and the Mayor and Deputy City Clerk were authorized Services to sign on behalf of the City. Approved Joint A joint agreement with the County of Orange for continued operation Agreement with of the automated fingerprint identification system (CAL -ID), was County for CAL -ID approved, and the Mayor was authorized to sign on behalf of the City. Approved Extension A five-year extension of the health services agreement with the County of Health Agreement of Orange, was approved, and the Mayor and Deputy City Clerk were with County authorized to sign on behalf of the City. Final Map for Tract Item 4 on the Consent Calendar was presented: Final Map for Tract 14517, Westport No. 14517; Westport Group, Inc., developer, located at 2543 and 2545 Group Santa AnaAvenue; 13 lots, 1.004 acres'afor condominium purposes. Council Member Buffa arrived at 6:55 p.m. Heather Somers, 427 East 17th Street, Costa Mesa, understood that the level of density, 13 units on a one -acre parcel, had been approved prior to adoption of the current General Plan. She asked Council to consider map amendments requiring the applicant to provide on-site trash removal instead of placing the containers on Santa Ana Avenue in close proximity to the bicycle lane, and to require additional on-site parking because of the noticeable lack thereof. The Deputy City Manager responded that the on-site trash pickup and on-site parking requests 231 232 could be made of the developer; however the project cannot be conditioned at this point. MOTION On motion by Council Member Hornbuckle, seconded by Council Approved Map Member Genis, and carried 5-0, the map was approved, and the Deputy City Clerk was authorized to sign on behalf of the City; and staff was directed to request the developer to institute on-site trash collection. Agreement with Gary Item 5 on the Consent Calendar was presented: Agreement with Gary Lisotto for Investiga- A. Lisotto, 8522 Boise Drive, Huntington Beach, for a maximum tive Services amount of $10,000.00, to provide investigative services. The City Manager requested that this item be removed from the Agenda in order MOTION to resolve insurance questions. A motion was made by Council Continued Member Hornbuckle, seconded by Mayor Pro Tem Buffa, and carried 5-0, to continue this item until all the information is obtained. Pavement Rehabilita- Item 9 on the Consent Calendar was presented: Award of Pavement tion of Elden Ave- Rehabilitation of Elden Avenue (21St Street to 22nd Street); Iowa Street nut, Iowa Street, and (Gisler Avenue to California Street); and Santa Ana Avenue (23rd Street Santa Ana Avenue, to Santa Isabel Avenue); Project No. 96-08, to Sequel Contractors, Inc., Project No. 96-08 12240 Woodruff Avenue, Downey, for $577,917.50. Council Member Monahan stated that he would abstain from voting on this item. Robert Graham, 3260 Dakota Avenue, Costa Mesa, thought that Iowa Street had recently been completely rebuilt between California Street and Gisler Avenue. The Public Services Director explained that the west end of Iowa Street was reconstructed approximately one year ago, and the proposed construction will occur at the east end of the street. MOTION On motion by Council Member Hornbuckle, seconded by Council Approved Contract Member Buffa, and carried 4-0, Council Member Monahan abstaining, the contract was approved, and the Mayor and Deputy City Clerk were authorized to sign on behalf of the City. PUBLIC HEARING The Deputy City Clerk announced the public hearing, continued from Costa Mesa Business the meeting of June 3, 1996, for second reading and adoption of Improvement Area Ordinance 96-7, establishing a business improvement area for City hotels and motels, The Management Analyst reviewed the Agenda Report dated June 10, 1996. There being no speakers, the Mayor closed the public hearing. MOTION A motion was made by Council Member Hornbuckle, seconded by Adopted Ordinance Council Member Monahan, and carried 5-0, to rescind that portion of 96-7 the motion made on June 3, 1996, adding the Sea Lark Motel to the assessment district, and replace it with. the Tourism and Promotion Council recommendation: "To retain the existing group of hotels currently included in the Business Improvement Area assessment, and to defer the request of the Sea Lark Motel for participation. Furthermore, to make a commitment to outreach to other motels with the assistance of the Sea Lark, to establish a specific role for the smaller motels in the Costa Mesa Tourism and Promotion Council."; and to give second reading and adopt Ordinance 96-7, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, TO ESTABLISH A BUSINESS IMPROVEMENT AREA FOR CITY OF COSTA MESA HOTELS AND MOTELS. PUBLIC HEARING The Deputy City Clerk announced the public hearing, continued from Traffic Impact Fee the meeting of May 20, 1996, for annual review of Citywide Traffic Annual Review Impact Fees; a revised traffic impact fee study a resolution reconfirming or revising the existing fee of $200.00 per average daily 1 trip end (ADT) as the City's traffic .impact fee. (Three additional options are provided in the fee study including a maximum fee of $284.00 per ADT.); . and an annual accounting of the Citywide traffic impact fee program. A communication was received from Ed Fawcett, Costa Mesa Chamber of Commerce, 1835 Newport Boulevard, Suite E- 270, Costa Mesa, member of the Trip Fee Ad Hoc Committee, opposing approval of the current study based upon the continued use of antiquated data. The Public Services Director summarized the Agenda Report dated June 10, 1996, stating that the only significant change to the document is an adjustment to the overall trips generated within the City due to the final determination for the Metro Pointe development. George Sakioka, Sakioka Farms, 14850 Sunflower Avenue, Santa Ana, supported staff s recommendation not to change either the traffic impact fee nor the fee program until completion of the Orange County Traffic Analysis Model (OCTAM III). There being no other speakers, the Mayor closed the public hearing MOTION/Approved A motion was made by Council Member Monahan, seconded by Fee Study; Adopted Council Member Hornbuckle, and carried 5-0, to approve the revised Resolution 96-57; traffic impact fee study; to adopt Resolution 96-57, A RESOLUTION Approved Annual OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, Accounting CALIFORNIA, TO ESTABLISH A TRAFFIC IMPACT FEE PERTAINING TO NEW DEVELOPMENT IN THE CITY OF COSTA MESA AND RELATED CAPITAL IMPROVEMENT PLAN FOR TRANSPORTATION IMPROVEMENTS, reconfirming the existing $200.00 fee per average daily trip end (ADT); and to approve the annual accounting of the Citywide traffic impact fee program. Council Member Genis supported the motion with reservation, stating that the amount is less than that needed to remunerate the City for the cost of new development, and the money will ultimately be supplied by the taxpayer. PUBLIC HEARING The Deputy City Clerk announced that this was the time and place set 1996-97 City Budget for the public hearing to consider the City budget for fiscal year 1996- 97. Resolution establishing the 1996-97 appropriations limit at $86,140,798.00. Resolution adopting an investment policy for fiscal year 1996-97. Resolution adopting the 1996-97 preliminary budget as amended. Approve one of the following options for the Fiscal Year 1996-97 General Fund Operating Reserve. Adopt a resolution establishing a $14.125 million General Fund Operating Reserve for Fiscal Year 1996-97, and direct that as of June 30, 1996, the projected $375,000.00 General Fund net revenue be utilized to fund additional residential street maintenance in Fiscal Year 1996-97. Adopt a resolution establishing a $14.125 million General Fund Operating Reserve for Fiscal Year 1996-97, and direct that as of June 30, 1996, the projected $375,000.00 General Fund net revenue be utilized to partially offset the deficit fund balance in the Narcotics Forfeiture Fund. 2a� 234 Adopt a resolution establishing a $14.5 million General Fund Operating Reserve for Fiscal Year 1996-97. The Affidavit of Publication is on file in the City Clerk's office. Communications were received from the following Costa Mesa residents asking the City to pave the alleys between 20'h and Esther Streets, and Santa Ana and Westminster Avenues: Brad Bourgeois, 273 East 2Wh Street; Jeffrey J. Huffer, 282 Esther Street;; John Malmquist, 1993 Santa Ana Avenue; and Mrs. Gary Joseph, 276 Esther Street. A communication was received from Ernie Feeney, 1154 Dorset Lane, Costa Mesa, asking Council to consider deleting from the budget the $3,500.00 expenditure for the Orange County Human Relations Council to provide services at Job Center. The Finance Director reviewed the Agenda Report regarding appropriations limit dated June 17, 1996. There being no speakers, the Mayor closed this portion of the public hearing. MOTION A motion was made by Council Member Hornbuckle, seconded by Adopted Resolution Mayor Pro Tem Buffa, and carried 5-0, adopting Resolution 96-58, A 96-58 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, DETERMINING AND ADOPTING AN APPROPRIATIONS LIMIT FOR THE 1996-97 FISCAL YEAR, IN ACCORDANCE WITH ARTICLE XIII -B OF THE CONSTITUTION OF THE STATE OF CALIFORNIA, AS AMENDED BY PROPOSITION 111 AND SB 88, setting the limit at $86,140,798.00. The Finance Director summarized the Agenda Report regarding the 1996-97 Statement of Investment Policy dated June 5, 1995. There being no speakers, the Mayor closed this portion of the public hearing. MOTION On motion by Council Member Genis, seconded by Mayor Pro Tem Adopted Resolution Buffa, and carried 5-0, Resolution 96-59, A RESOLUTION OF THE 96-59 CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, ADOPTING THE 1996-97 STATEMENT OF INVESTMENT POLICY, AND AUTHORIZING THE CITY TREASURER TO INVEST AND REINVEST IDLE MONIES OF THE CITY OF COSTA MESA IN ACCORDANCE WITH THE 1996-97 STATEMENT OF INVESTMENT POLICY, AND AUTHORIZING THE SAID TREASURER TO DELEGATE TO THE ASSISTANT DIRECTOR OF FINANCE THE CARRYING OUT OF ANY SUCH TASKS, was adopted. Mayor Erickson commended members of the Investment Policy Committee for their efforts. The Finance Director reviewed the 1996- 97 Budget as summarized in the Agenda Report dated June 10, 1996. A question and answer period ensued. There being no speakers, the Mayor closed this portion of the public hearing. The City Manager encouraged adoption of the Budget and announced that an additional budget review would be held in August, 1996, to discuss items which are identified as "Budget Action Pending." Council addressed the "Pending" items in the following motions: MOTION/Deleted A motion was made by Council Member Hornbuckle, seconded by Two Memberships Council Member Genis, and carried 5-0, to delete membership in the and Suburbia Park Orange County Regional Airport Authority, and the administrative Allocations services payment to the Central Orange County Fixed Guideway Agencies for a total of $9,000.00; and to delete the allocation of $10,000.00 for removal of the Lunarscape at Suburbia Park. 235 The Park Superintendent responded to questions regarding "Replace- ment of Tot Lot Equipment at Wimbledon and Mesa Verde Parks" by stating that the majority of the minor maintenance problems in the aforementioned parks had been completed. He explained that the compacted surfaces were an ongoing problem due to compression of the sand from use or rain, but the City had purchased a Rototiller to alleviate that situation: " Motion to Review A motion was made by Council Member Monahan, seconded by Mayor Tot Lots in August Erickson, to review funding sources for replacing the tot lot equipment Failed to Carry at the two parks at the, August budget session. The motion failed to carry 3-2, Council Members Buffa, Hornbuckle, and Genis voting no. Council Member Genis stated that she opposed the motion because evaluation indicated that the subject tot lot equipment is not worn out nor hazardous. Council Member Hornbuckle suggested that the two playgrounds be examined yearly to determine if they should be included in a future budget. MOTION A motion was made by Mayor Pro Tem Buffa, seconded by Council Eliminated Contract Member Genis, and carried 5-0, to eliminate the $3,500 appropriation with Human Relations to contract with the Orange County Human Relations Council for Council for Job Center professional services for the Job Center, leaving the $7,080.00 for part time support in place. Council Member Monahan supported the motion but thought that monies spent on the Job Center should be reviewed to determine if City involvement is required. Council Member Genis suggested investigating various alternatives for solving the problems with the Job Center. For the record, Mayor Erickson referenced the communication received from Ernie Feeney, 1154 Dorset Lane, Costa Mesa, on this subject. MOTION On motion by Council Member Hornbuckle, seconded by Mayor Pro Adopted Resolution Tem Buffa, and carried 5-0, Resolution 96-60, A RESOLUTION OF 90-60 THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, ADOPTING A BUDGET FOR THE FISCAL YEAR 1996-97, was adopted, and stipulating that on-line computer research services for the City Attorney's office are to be charged to the legal department's "Professional Services" at the discretion of the City Attorney. The Finance Director reviewed the 1996-97 General Fund Operating Reserve as outlined in the Agenda report dated June 10, 1996. Mayor Erickson confirmed that additions to the Budget and the means to fund them will be discussed at the August 12, 1996, study session. The. Finance Director added that the additional revenue of $178,000.00 will be calculated into the Budget by the August meeting. There being no speakers, the Mayor closed this portionof the public hearing. MOTION On motion by Council Member Hornbuckle, seconded by Mayor Pro Adopted Resolution Tem Buffa, and carried 5-0, Resolution 96-61, A RESOLUTION OF 96-61 THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, DETERMINING AND ADOPTING THE GENERAL FUND OPERATING RESERVE FOR THE 1996-97 FISCAL YEAR, ,IN ACCORDANCE WITH TITLE 2, CHAPTER V, ARTICLE 6 OF THE COSTA MESA MUNICIPAL CODE., at $14.125 million, and to continue allocation of the projected net revenue over expenditures to a meeting in August. 236 OLD BUSINESS The Deputy City Clerk presented from the meeting of June 3, 1996, an Agreement with agreement with Katzmaier Newell Kehr, 2728 Coast Highway East, Katzmaier Newell Corona del Mar, to prepare the Fairview Park Master Plan. Kehr for Fairview Communications were received from Robert Graham, 3260 Dakota Park Master Plan Avenue, Costa Mesa, submitting a transcript of his remarks from the Council meeting of June 3, 1996; and Greg Calvin, no address given, suggesting that Fairview Park remain as it is now. Mayor Pro Tem Buffa noted his abstention from the discussion and the vote on this item. The Park Superintendent summarized the Agenda Report dated June 10, 1996. The Deputy City Manager reported that Planning Division representatives had initially reviewed the proposal, attended the interview meetings, and worked with Community Services to help reduce the cost. Bruce Newell, Principle with Katzmaier Newell Kehr, stated that the firm responded closely to the Request for Proposal (RFP), addressing the requirement to involve the public in the process by suggesting workshops which explain the constraints and the opportunities of the site. He noted that the alternative project will enter directly into the design _ phase without the public involvement, which he considered significant. The City Manager responded that collection of data should occur prior to the public review process. Council Member Genis suggested expanding one or two of the scheduled meetings with the Fairview Park Committee to include the public. Dorothy Adams, 220 Amherst Road, Costa Mesa, asked who were members of the Fairview Park Committee. Mayor Erickson replied that he was the Council liaison, and Dr. Richard Mehren is chairman of the committee. She opposed closing the site to bicycle riding, kite flying, and other outdoor activities. Judith Gielow, 469 East 18`h Street, Costa Mesa, member of the Fairview Park Committee, reported that the committee had searched for professionals to plan the park with and for the community. She urged Council to pursue the entire concept. Nancy Palmer, 3174 Gibraltar Avenue, Costa Mesa, member of the Fairview Park Committee, encouraged Council to approve the consulting contract so that the work may proceed. She expressed the committee's concern regarding the preservation of unique resources, such as. the vernal pools and the archeological sites. Ms. Palmer likened Fairview Park to a community centerpiece such as Golden Gate Park in San Francisco with a wide variety of activities and scenery. She expressed the desire to relocate the Orange County National History Museum and the Costa Mesa Historical Society to the park. Dick Mehren, 1824 Kinglet Court, Costa Mesa, Chairman of the Fairview Park Committee, reported that their meetings are held on the third Wednesday of every month, and are open to the public. He reported that the committee is Council appointed, and they primarily support a passive use park. Robert Graham, 3260 Dakota Avenue, Costa Mesa, expressed concern regarding the Committee's control over this project, stating that they hold a biased position. He doubted the capability of the Committee and listed problems with the park during their existence. He did not specifically support athletic fields but felt that the planners should have total latitude in their study. Council Member Genis defended the Committee, stating that their members have recognized many of the problems in the park and have dedicated many hours of hard work. 1 MOTION A motion was made by Council Member Hornbuckle, seconded by Awarded Contract Council Member Genis, and carried 4-0, Mayor Pro Tem Buffa abstaining, to approve the contract with Katzmaier Newell Kehr, for .$66,949.00, to conduct work on portions of the Fairview Park Master Plan (Items I, II, and IV); and to evaluate the need for additional public input after completion of Items I and II. Council Member Genic seconded the motion with the understanding that the cost of time and materials will need to be added for the public hearings. MOTION Later in the meeting, a motion was made by Council Member Approved Adjustment Hornbuckle, seconded by Council Member Genis, to approve the Option 2 Budget Adjustment No. 96-62 for $29,529.00. The motion carried 4-0, Mayor Pro Tem Buffa abstaining. Council Member Hornbuckle recognized Ann Christoph, former Laguna Beach Council Member, who is a landscape architect with Katzmaier Newell Kehr. RECESS The Mayor declared a recess at 8:25 p.m., and reconvened the meeting at 8:35 p.m. Mayor Pro Tem Buffa conducted the remainder of the meeting. OLD BUSINESS . The Deputy City Clerk presented a request to establish the East Side East Side Traffic Ad Traffic Management Study Ad Hoc Committee. The Public Services Hoc Committee Director summarized the Agenda Report dated May 28, 1996. Jeff McConville, 466 East 19" Street, Costa Mesa, asked about the meeting requirements for committee members. The Mayor Pro Tem responded that the committee would probably meet twice a month. MOTION A motion was made by Council Member Monahan, seconded by Authorized Committee Council Member Genis, and carried 5-0, authorizing formation of the Formation Ad Hoc Committee as recommended by staff. NEW BUSINESS The Deputy City Clerk present a six-month Status Report concerning Automobile Dealer automobile dealer paging systems. The Deputy City Manager Paging Systems summarized the Agenda -Report dated June 10, 1996. MOTION/Received A motion was made by Council Member Genis, seconded by Council and Filed Report Member Hornbuckle, and carried 5-0, to receive and file the report. NEW BUSINESS The Deputy City Clerk presented a request for a person-to-person Mr. Bucks Liquor transfer of a type 21 Alcoholic Beverage License (off -sale general) ABC License from Mr. Bucks Liquor, 2989 Fairview Road. The Deputy City Manager summarized the Agenda Report dated June 3, 1996. MOTION On motion by Council Member Hornbuckle, seconded by Council Approved Transfer MembenGenis, and carried 5-0, the transfer was approved. NEW BUSINESS The Deputy City Clerk presented City Attorney's Report No. 96-49, Liquor License and proposed resolution adopting Council Policy No. 500-8, creating a Review Process, review process for new and transfer of liquor licenses, and protest and Council Policy 50078 accusation letters by the City Council. The City Attorney summarized his report dated June 10, 1996. MOTION A motion was made by Council Member Monahan, seconded by Referred to Planning Council Member Genis, and carried 5-0, to refer this policy to the Commission Planning Commission. 237 NEW BUSINESS The Deputy City Clerk presented a request to appoint a Planning Planning Commission Commissioner to fill the unexpired term of Mark Korando. A Appointment communication was received from Karl and Kay Kemp, 3355 Marigold Circle, Costa Mesa, recommending that Michael Collier be appointed. The Management Analyst reviewed the Agenda Report dated June 10, 1996. Council Member Hornbuckle suggested that each Council Member submit four names to the City Manager, and that interviews be conducted after the July, 8, 1996, Study Session. MOTION On motion by Council Member Hornbuckle, seconded by Council Approved Procedure Member Genis, and carried 5-0, Council Members are to submit individual lists of four candidates, taken from the list provided by staff, and the City Manager was directed to set up interview times with nominees who appear on at least two Council lists. CITY ATTORNEY'S The City Attorney requested a closed session pursuant to Government REPORT/Request for code Section 54956.9(c) to consider whether to initiate litigation Closed Session: against Willdan Associates for breach of a professional services Willdan Associates agreement. The City Attorney summarized his confidential memorandum dated June 10, 1996, clarifying that a closed session may be held or Council may act on his recommendation contained therein. MOTION A motion was made by Council Member Genis, seconded by Council Authorized Litigation Member Monahan, and carried 5-0, to pursue litigation. CITY MANAGER'S The City Manager reported on the status of negotiations with the REPORT Newport -Mesa Unified School District for acquisition of the Costa Costa Mesa High Mesa High School farm site, stating that after much effort negotiations School Farm Site are proceeding and the deadline required under State law will be met. COUNCIL Council Member Monahan reported that he had asked the City COMMENTS Manager to investigate the possibility of installing a bicycle lane on 22nd Street Bicycle 22"d Street, from Newport Boulevard to Irvine Avenue, which would Trail connect with the walking/bike trail in the Upper Back Bay. Cal State Fullerton Council Member Genis announced that on Thursday, June 20, 1996, Demographics Center the new Demographics Center at Cal State Fullerton will open. She noted that the cost of demographic information from this institution Council of Govern- will effect a savings of several hundred thousand dollars. She stated ments that there is an attempt being made to designate the Orange County Transportation Authority (OCTA) as the regional transportation planning authority, and acknowledged this as one of the reasons that the City had recently joined the Council of Governments (COG). Orange County Council Member Genis announced that a Liaison meeting would be Fairgrounds held with the Orange County Fair Board on June 18, 1996, and that the traffic study is now available to the public. COG Mayor Pro Tem Buffa reported that the Transportation Corridor Agency has delayed action on joining COG because it was understood that the agency that COG is replacing cannot be dissolved except by action of the Board of Supervisors. He asked that this be investigated. ADJOURNMENT The Mayor Pro Tem declared the meeting adjourned at 9:00 p.m. t Mao of the City of Costa Mesa ATTEST: Deputy ty Clerk of the City of Costa Mesa