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HomeMy WebLinkAbout08/19/1996 - City Council2'78, ROLL CALL REGULAR MEETING OF THE CITY COUNCIL CITY OF COSTA MESA AUGUST 19, 1996 The City Council of the City of Costa Mesa, California, met in regular session August 19, 1996, at 6:30 p.m., in the Council Chambers of City Hall, 77 Fair Drive, Costa Mesa. The meeting was called to .order by the Mayor, followed by the Pledge of Allegiance to the Flag led by Council Member Genis, and invocation by Father Jerome Henson, St. John the Baptist Catholic Church. Council Members Present: Mayor Joe Erickson Mayor Pro Tem Peter Buffa Council Member Sandra Genis- Council Member Gary Monahan. Council Members Absent: Council Member Mary Hornbuckle Officials Present: City Manager AIIan Roeder City Attorney Thomas Kathe Deputy City 'Manager/Develop- ment Services Donald Lamm Public Services Director William Morris Community Services Director Keith Van Holt Budget and Research Officer Richard Averett Management Analyst Paula Schaefer Management Analyst Irma Hernandez Deputy City Clerk Ruth Delaney MINUTES On motion by Mayor Pro Tem Buffa, seconded by Council July 8 and August Member Genis, and carried 3-0, Council Member Hornbuckle 5, 1996 absent and Council Member Monahan abstaining, the minutes of the special meeting of July 8, 1996, were approved as distributed. On motion by Mayor Pro Tem Buffa, seconded by Council Member Monahan, and carried 4-0, the minutes of the regular meeting of August 5, 1996, were approved as distributed. ORDINANCES AND A; motion was made,by Mayor Pro Tem Buffa, seconded by RESOLUTIONS Council Member Genis, and carried 4-0, to read all ordinances and resolutions by title only. ORAL COMMUNI- Robert Graham, 3252 Dakota Avenue, Costa Mesa, CATIONS/Council commended Council Members Hornbuckle and Genis for their Member Comrrien- contributions to the City over the years that they have served dation on Council. i SR -73/1-405 Janet Remington, 1164 Boise Way, Costa Mesa, suggested Interchange that the City write to Federal authorities explaining that the Negative Declaration was inadequate for the SR -73/1-405 interchange. She felt this issue needed more input. 1 City Street Repair Dorothy Adams, 220 Amherst Road, Costa Mesa, pointed out numerous City streets that are in need of repair. The Public Services Director replied that a full-time street crew repairs potholes and monitors streets that are in need of work. He reported that the Engineering Division is in the process of reviewing all residential streets for the new pavement management system. In response to a question from Council Member Genis, the Public Services Director explained that specific truck routes in the City accommodate large trucks; however, they cause significant street damage in residential areas. 19th Street/Gisler Heather Somers, 427 East 17th Street, Costa Mesa, stated Avenue Bridges that the City should relay to the State of California Department of Transportation (CALTRANS) and the Orange County Transit Authority (OCTA) the residents concerns regarding the proposed 19th Street and Gisler Avenue bridges. Jaywalking Dan Worthington, 2963 Mindanao Drive, Costa Mesa, expressed concern for individuals who jaywalk near Adams Avenue and Mesa Verde Drive East en route to the Orange County Health Agency. Police Mistreatment Tony Starnes, a homeless resident, presented Council with a letter explaining that begging is not the same as soliciting, and complained that Police officers have mistreated him. CONSENT On motion by Mayor Pro Tem Buffa, seconded by Council CALENDAR Member Genis, and carried 4-0, all Consent Calendar items MOTION/Approved were approved as recommended. READING FOLDER The following Reading Folder items were received and processed. Claims Claims received by the Deputy City Clerk: Enterprise Rent- A-Car/Leasing; William Ellsworth Hook; Tiny Hyder; Edward Kaminsky; and Bruce Robertson Ralph. WARRANTS Warrant Resolution 1630, funding City operating expenses in Approved Warrant the amount of $1,475,556.22; and Payroll 9615 for 1630; Payroll 9615 - $1,409,444.46, were approved. REJECTED CLAIMS The following claims were rejected: Crane -Smith Meredith Crane -Smith (traffic collision due to alleged faulty traffic controls). Decker Nancy Decker (traffic collision .due to alleged faulty traffic controls). ADMINISTRATIVE Bids for Bid Item No. 993, Purchase and Installation of Video ACTIONS/Awarded Equipment, are on file in the City Clerk's office. The Bid Item 993, contracts were awarded to Steadi Systems, 18001 Sky Park Video Equipment, Circle, Suite H, Irvine, for $45,018.00; and to Shoreline Ltd., to Steadi Systems 4100 Birch Street, Suite 106, Newport Beach, for and Shoreline Ltd. $19,896.00. 2"ffYu i• 1 j Accepted Work by Wall Covering Installation at Costa Mesa Fire Station No. 4, Saunders & Mc- 2300 Placentia Avenue, Project No. 96-07, was completed to Millin for Fire the satisfaction of the Public Services Director on July 18, Station No. 4, Wall 1696, by Saunders '& McMillin, Inc., 6390 Columbus Avenue, Covering Install- Riverside. The work was accepted; the Deputy City Clerk ation, Project No. was authorized to file a Notice of Completion; authorization 96-07W, as given to release retention monies 35 days thereafter; the Labor and Material Bond was ordered exonerated 7 months thereafter; and the Performance Bond was ordered exonerated 12 months thereafter. Bristol/1-405 The following action was taken in connection with the Bristol Improvements Street/1-405 Interchange Improvement Project: Adopted Resolution j Resolution 96-81, A RESOLUTION OF THE CITY COUNCIL 96-81, Approving OF THE CITY OF COSTA MESA, CALIFORNIA, Supplement No. APPROVING AND AUTHORIZING EXECUTION OF 021 to CALTRANS SUPPLEMENT NO. 021 TO THE STATE LOCAL Agreement TRANSPORTATION PARTNERSHIP PROGRAM AGREEMENT BETWEEN THE STATE DEPARTMENT OF TRANSPORTATION AND THE CITY OF COSTA MESA, was adopted. Program Supplement No. 021 to Program Agreement No. SLTPP-5312, was approved, and the Public Services Director and Deputy City Clerk were authorized to sign on behalf of the City. Adopted Resolution Resolution 96-82, A RESOLUTION OF THE CITY COUNCIL 96-82, Setting the OF THE CITY OF COSTA MESA, CALIFORNIA, SETTING THE Tax Rate for 1974 TAX RATE PER CENTUM AND LEVYING A TAX UPON ALL Open Space Bond PROPERTY WITHIN THE CITY OF COSTA MESA WHICH IS Issue TAXABLE TO MEET 'THE CITY'S OBLIGATION UNDER THE 1974 OPEN SPACE BOND ISSUE FOR FISCAL YEAR 1996- 97, was adopted. i Approved Agree- An agreement with Woodward, Alpert and Associates, 515 ment with Wood- North Cabrillo Park Drive, Suite 101, Santa Ana, in an ward, Alpert & amount not to exceed $25,000.00, to provide specialized Associates for ergonomic services from July 1, 1996, through June 30, Ergonomic Services 1997, was approved, and the City Manager was authorized to sign on behalf of the City. Approved Agree- An agreement with Curtis Stephan, 41990 Avenida Vista ment with Curtis Ladera, Temecula, in an amount not to exceed $20,000.00, Stephan for to provide specialized interim assistance with the workers' Workers Compen compensation and employee benefits programs from July 15, sation/Employee 1996, through December 31, 1996, was approved, and the Benefits Programs City Manager was authorized to sign on behalf of the City. Reaffirmed Policy The informal policy to' waive fees for use of -City facilities for on Forums candidate forums, was reaffirmed . OLD BUSINESS The Deputy City Clerk presented from the meeting of August Flood Insurance 51 1996, second reading and adoption of Ordinance 96-11, Rate Map pertaining to updating the Flood Insurance Rate Map reference. Sy s MOTION On motion by Mayor Pro Tem Buffa, seconded by Council Adopted Ordinance Member Genis, and carried 4-0, Ordinance 96-11, AN 96-11 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, AMENDING SECTION 13-257 OF ARTICLE 17-1/2, TITLE 13 OF THE COSTA MESA MUNICIPAL CODE'TO UPDATE THE FLOOD INSURANCE RATE MAP REFERENCE, was -,given second reading and adopted. OLD BUSINESS The Deputy City Clerk presented an agreement with Berryman Agreement with & Henigar BSI Consultants, 2001 East First Street, Santa Berryman & Ana, in an amount not to exceed $155,150.00, for right-of- Henigar for Con- way acquisition services to establish the Shalimar Alley sulting Services; Assessment District; and Budget Adjustment No. 97-09 for and Budget $343,000.00. The Public Services Director summarized the Adjustment 97-09 Agenda Report dated August 12, 1996. Dorothy Adams, 220 Amherst Road, Costa Mesa, asked if it would be in the best interest of the City to spend money on the Shalimar alleys because the buildings are old. The City Manager explained that the condition of the alleys is the reason for proposing a concrete alley so that long-term maintenance is minimized. He advised Mrs. Adams that an assessment district would give property owners the responsibility of paying the full cost of alleys. MOTION On motion by Mayor Pro Tem Buffa, seconded by Council Approved Contract Member Genis, and carried 4-0, the agreement was approved and Budget Adjust- and the Mayor and Deputy City Clerk were authorized to sign ment on behalf of the City; and Budget Adjustment No. 97-09 for $343,000.00, to be taken from the Capital Asset fund, Capital Rehabilitation Account, with the understanding that the money shall be paid back from the Assessment District, was approved. OLD BUSINESS The Deputy City Clerk presented a report on negotiations Negotiations with with the Newport -Mesa Unified School District for acquisition Newport -Mesa of the former Costa Mesa High School farm site. The City Unified School Manager reviewed the Agenda Report dated August 16, District for Acquisi- 1996. He showed an overhead transparency which gave an tion of Farm Site overview of Options 1, 2, and 3. Ed Keane, 2777 Lorenzo Avenue, Costa Mesa, asked if drainage repair would be included in the purchase. The City Manager replied that at the present time there is approximately $5.5 million dollars that could be used for acquisition of the site; however, if the actual purchase price were $7.5 million dollars, the drainage would have to be corrected, or the purchase price offset. Roy Andreen, 2769 Cibola Avenue, Costa Mesa, noted that residents who reside along Salvador Street and Lorenzo Avenue are divided in their opinions; but, many of them prefer houses rather than noisy sports fields. Dorothy Adams, 220 Amherst Road, Costa Mesa, asked if the City might offer adult sport activities at this location. The City Manager advised that there are farm site locations being considered for adult recreation, such as, lawn bowling, croquet, a community garden plot, and others. 282 MOTION Approved Purchase Terms "in Concept" Richard Mehren, 1824 Kinglet Court, Costa Mesa, Vice Chair ofd the Parks_, Recreation Facilities, and Parkways Commission, stated that there is a need for outdoor, lighted basketball facilities. Council Member Genis stated that she would like Council to proceed. with negotiations for the site, and suggested moving slowly on specific improvements. i Mayor Erickson commented that there are youth groups and parents that have developed other joint -use sites in the City with volunteer labor and oversight of the contractor, saving taxpayers thousands of dollars. He wanted those same youth g 1oups to be involved with a project of this size. Council Member Monahan felt that the farm site is appropriate for a youth sports complex, that Council should go forward with this project in concept. I On motion by Council Member Monahan, seconded by Council Member Genis, and carried 4-0, .the purchase terms were approved "in concept"; and the City Manager was directed to prepare - the financing proposal and Purchase Agreement for Council consideration. Mayor Pro Tem Buffa stated that he would support the motion, and added that it would be difficult for him to support the purchase if the appraisal range is that which was previously discussed. He observed that review of the acquisition and development costs indicates that the project would be extremely difficult for the City to undertake. The City Manager stated that staff is interested in obtaining comments from Council pertaining to any or all of the proposals, primarily the proposals that Council opposes, so that staff can obtain input from the community. Council Member Monahan felt that he would be more inclined to examine Options 1 and 3 regarding the possibility of a future gymnasium. He believed that it would be important to keep the soccer fields together for the youth groups, as indicated in Options 1 and 3. He also indicated interest in reviewing the possibility of privatizing the softball complex as outlined in Option 3. Mayor Pro Tem Buffa believed that it was premature to consider options at this point because purchase of the farm site is still uncertain. Mayor Erickson gave directions to staff to inform residents of the options that ares being considered, rather than the City obtaining the site and developing a complex for which the neighbors had no input. Council Member Genis stated that Council should consider the potential for glare from "night lighting", which would impact the surrounding neighbors. She mentioned that she would like to see more opportunities for basic utility fields for informal play, and more recreational activities for older adults. 0603 The City Manager stated that Council's comments were exactly what he and staff needed to know. He felt that the Parks, Recreation Facilities, and Parkways Commission would be an ideal source for obtaining input from residents. MOTION A motion was made by Council Member Monahan, seconded Parks Commission by Council Member Genis, and carried 3-1, Mayor Pro Tem Directed to Arrange Buffa voting no, directing the Parks, Recreation Facilities, and Public Meetings and Parkways Commission to arrange public meetings with for Staff to Work residents adjoining the farm site and other interested with School District members of the public for review and comments; and directing staff to work with the Newport -Mesa Unified School District Finance Department and Superintendent's office. Mayor Erickson announced that the August 21, 1996, meeting with the Newport -Mesa Unified School District has been canceled, and the next meeting is scheduled for August 28, 1996, at 4:30 p.m., in the fifth floor Conference Room of City Hall, and members of the public are encouraged to attend. NEW BUSINESS The Deputy City Clerk presented a request from Michael ABC License for Smith for a person-to-person and premise -to -premise transfer Chris Lindsay of a Type 20 off -sale beer and wine Alcoholic Beverage Designs, Inc. Control (ABC) license for Chris Lindsay Designs, Inc., 2990 Red Hill Avenue, Suite D. The Deputy City Manager summarized the Agenda Report dated July 29, 1996. MOTION A motion was made by Mayor Pro Tem Buffa, seconded by Approved Transfers Council Member Genis, and carried 4-0, to make a finding of public convenience and necessity and to allow the transfers. NEW BUSINESS The Deputy City Clerk presented a request from Helene ABC License for Briggs for a premise -to -premise transfer of a Type 20, off -sale The Wrapper beer and wine Alcoholic Beverage Control (ABC) license for The Wrapper, 3333 Bristol Street, Suite 2549. The Deputy City Manager summarized the Agenda Report dated August 12, 1996. MOTION A motion was made by Mayor Pro Tem Buffa, seconded by Approved Transfer Council Member Genis, and carried 4-0; to make a finding of public convenience and necessity and to allow the transfer. NEW BUSINESS The Deputy City Clerk presented a Rental Agreement with Rental Agreement Renix Corporation, doing business as Newport Boats, 1880 with Renix Corpor- Newport Boulevard, Costa Mesa, for rental of Parcel E located ation at the southeast corner of 19th Street and Newport Boulevard. The Management Analyst reviewed the Agenda Report dated August 19, 1996. Sid Partow, 1880 Newport Boulevard, Costa Mesa, President of Renix Corporation, commented on the difficulty of operating the business on a month-to-month lease, especially with the constant upkeep of the site, such as, water hook-up, sewage, asphalt, drainage, fencing, and landscaping. Paul Barba, 17921 Irvine Boulevard, Suite 315, Tustin, reported that the Pope Family Trust and the Siler Family Trust have signed a letter of intent with Borders Books & Music, to possibly occupy the property at 1884 Newport Boulevard. I= MOTION Extended Lease Agreement He advised Council that the subject lease is the central part of this development, noting that the property will be more costly to acquire if the lease is on a year-to-year basis. Mr. Barba asked Council to consider retaining the lease on a month-to-month basis rather than the proposed year-to-year. i Mayor Pro Tem Buffa stated that since the upgrades of that property have been outstanding, he would prefer not to tamper with it. He explained to Mr. Barba that this City - property would have to be appraised, then go out for bid; in addition, the project would probably require a General Plan Amendment which would be a long process. I Al motion was made by Mayor Pro Tem Buffa, seconded by Council Member Genis, to extend the agreement for 12 months, and, to change it to a 60 -day to 60 -day lease for the second year. After discussion, Mayor Pro Tem Buffa modified the motion to read, a month-to-month lease with a 60 -day notice of termination after the first year. Council Member Genis concurred, and the motion carried 4-0. Council Member Genis felt that the boat dealers have been a neglected segment of the City, and thought that they should be encouraged to remain because their businesses are an important part of the ,City's economy. NEW BUSINESS The Deputy City Clerk presented the Community objectives: Community Fourth quarter 1995-96 status report; and first quarter 1996 - Objectives 97 work plans. The Budget and Research Officer summarized the Agenda Report dated August 8, 1996. Council Member Monahan explained, that a portion of the money that has been budgeted for alleys and sidewalks should be used for actual repair work and not spent only on studies. MOTION A motion was made by Council Member Monahan, seconded Received and Filed by Mayor Pro Tem Buffa, to receive and file the report with the following changes: budget a portion of the monies for the alley study, referenced on Page 1 of the First Quarter Work Plans (first item under Infrastructure) and the sidewalk study, referenced on Page 2 of the same report (item 3, under Infrastructure), towards initiating Capital Improvement Programs in these, areas rather than merely using the funds for a study of the entire City, so that a portion of the monies can be applied to repair work. After discussion, Council Member Monahan modified his motion as follows: to receive and file the report, with these two items subject to the next quarter's update, which would be after the September 9, 1;996, Study session. Mayor Pro Tem Buffa concurred, and the motion carried 4-0. The Public Services Director reported that a report will be provided at the September 9, 1996, Study Session, with this information. He mentioned the possibility of examining several alleys and areas with incomplete sidewalks to determine how much of the budgeted money will be left over after the studies are completed, and to decide if the City will be able to study the remainder of the City for other improvements. i Council Member Genis felt that excessive money is spent on studies instead of doing actual work. She suggested that some monies be used to facilitate formation of Assessment Districts in neighborhoods where alley work is necessary. NEW BUSINESS The Deputy City Clerk presented an agreement with Barton - Agreement with Aschman Associates, Inc.., 2 Venture, Suite 550, Irvine, in an Barton-Aschman amount not to exceed $30,000.00, to provide an east side to Provide an East Costa Mesa residential traffic management study. A Side Traffic communication was received from Peter Campbell, 215 East Management Study 19th Street, Costa Mesa, thanking Council for their action in addressing the east side residents' concerns regarding traffic conditions, and transmitting a report entitled "Traffic Calming". Mayor Pro Tem Buffa announced that he would abstain from voting on this item. The Public Services Director reviewed the Agenda Report dated August 7, 1996. Mayor Erickson referred to a letter from the City of Newport Beach which indicated an interest in the program; however, an offer to assist with funding the study was not forthcoming. The City Manager explained that Newport Beach is only interested in expanding the boundaries of the study beyond the area under consideration, so at this time, their involvement will be in an advisory capacity only. MOTION On motion by Council Member Monahan, seconded by Approved Agree- Council Member Genis, and carried 3-0, Mayor Pro Tem Buffa ment abstaining, the agreement was approved, and the Mayor and Deputy City Clerk were authorized to sign on behalf of the City. NEW BUSINESS The Deputy City Clerk presented vacancies to be filled on the Committee following committees: Child Care and Youth Services Vacancies Committee; East Side Traffic Management Study Committee; Fairview Park Committee; and Library Services Committee. The Management Analyst summarized the Agenda Report dated August 13, 1996. MOTION/Appointed On motion by Mayor Erickson, seconded by Mayor Pro Tem Child Care Alter- Buffa, and carried 4-0, Don Jeffries was appointed as an nate Member alternate member to the Child Care and Youth Services Committee for a two-year term expiring in August, 1998. The Deputy City Clerk presented two communications received from Jim Vinson, 218 East Wilson Street, Costa Mesa, and Stephanie Powell, 2536 Santa Ana Avenue, No. 6, Costa Mesa, expressing interest in being appointed to the East Side Traffic Management Study Committee. MOTION/Appointed On motion by Mayor Pro Tem Buffa, seconded by Council East Side Traffic Member Genis, and carried 4-0, Anthony Skidmore, Caroline Management Study Butler, Jeffrey McConville, Heather Somers, Lance Jenks, Jim Committee Sterling, and Brad Humphreys were appointed members, and Members Council Member Monahan as Council representative, to the East Side Traffic Management Study Committee. Mayor Pro Tem Buffa suggested that the remainder of the applications be kept on file in case an alternate js necessary. �.. 286 'MOTION/Appointed Fairview Park Committee Mem- bers MOTION/Appointed Library Services Committee Member CITY ATTORNEY'S REPORT/Request for Closed Session: Lunarscape at Suburbia Park; and Negotiations with CMCEA, Police and Fire Associations CITY MANAGER'S REPORT/Helicopter Program Proposals k motion was made by Mayor Pro Tem Buffa, seconded by Council Member Genis, and carried 4-0, to reappoint Linda Feffer, Nancy Palmer, Judith Gielow, Steven Velasco, Gilbert Collins, and Richard Mehren as members, and to appoint Jeff Martin as a member of the Fairview Park Committee for four- year terms expiring in August, 2000. On motion by Council Member Genis, seconded by Mayor Pro Tem Buffa, and carried 4-0, Don Jeffries was appointed as a regular member to the Library Services Committee. Council Member Genis commended the committee members for their hard work and dedication. The City Attorney requested a closed session pursuant to Government Code Sections 54956.9(b)(1) and 54957.6 to discuss the following: Lunarscape at Suburbia Park; and negotiations with the Costa Mesa Police, Costa Mesa City Employees, and Costa Mesa Firefighters Associations. Mayor Erickson announced that closed session would be held at the conclusion of regular business. The City Manager reported that at the September 3, 1996, Council meeting he will address the scheduling of a joint study session on September 9, 1996, with the City of Newport Beach, to discuss proposals for the Helicopter programs. He indicated that this joint meeting would possibly be held at the Neighborhood Community Center. COUNCIL Council Member Genis reported that she had attended the COMMENTS Orange County Council of Governments (COG) meeting Orange County where bylaws were, discussed. She announced that the Council of Govern- Orange County Board of Supervisors will be holding a ments/Southern meeting on September 10, 1996, to unveil their new plan for California Associ- external restructuring and restructuring of local government. ation of Govern- S,he thanked Chris Cox, Ed Royce and Jay Kim for attending ments the Southern California Association of Government (SCAG) legislative summit, in which transportation improvements and Military base closures were. discussed. 1-405/Harbor Mayor Pro Tem Buffa related that he has noticed a slight Boulevard Off- increase of individuals on the off -ramp of the northbound (- ramp 4,05 freeway at Harbor Boulevard with signs stating that they will work for food. He asked the City Manager to investigate this issue and perhaps contact CALTRANS. Visit of Sister City Mayor Erickson announced that representatives of Costa Representatives, Mesa's sister city, Wyndham, Victoria, Australia, will be ABC Protest arriving in Costa Mesa on August 20, 1996. He noted that Hearing, and Fair all expenses have been paid through donations from local Board Closed businesses in the City, and he encouraged Council and staff Session to attend the reception that will be held for them at the Wyndham Garden Hotel, 3350 Avenue of the Arts, Costa Mesa, on August 23, 1996, from 5:00 p.m. until 6:30 p.m. He reported that the State Alcoholic Beverage Control (ABC) will be conducting a protest hearing for the mini -mart at 1913 Pomona Avenue on Tuesday, August 20, 1996, 9:00 a.m., at 28 Civic .Center Plaza, Room 369, Santa Ana, however, the surrounding residents in that area have withdrawn their protest, leaving the, City as the only protester. He also announced that the Orange County Fair Board will be holding i 1 a closed session on August 22, 1996, at 10:00 a.m., at the Fairgrounds, to discuss the settlement agreement between the City and Fairgrounds. ADJOURNMENT At 8:50 p.m., the Mayor adjourned the meeting to a closed TO CLOSED session in the first floor conference room of City Hall to SESSION discuss the items previously announced by the City Attorney. MEETING The Mayor reconvened the meeting at 9:25 p.m., and the RECONVENED action taken during closed session was announced. MOTION Regarding the lunarscape at Suburbia Park, by a vote of 4-0, Directions Given Council directed the Community Services Director to install warning signage on the lunarscape. Directions Given Regarding negotiations with the Costa Mesa Police, Costa for Employee Mesa City Employees, and Costa Mesa Firefighters Negotiations Associations, the Personnel Services Director gave a status report and received directions on negotiations. ADJOURNMENT The Mayor declared the meeting adjourned at 9:30 p.m. Mayr f the City of Costa Mesa ATTEST: T Deputy City lerk of the City of Costa Mesa