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HomeMy WebLinkAbout02/16/1999 - City Council1 REGULAR MEETING OF THE CITY COUNCIL CITY OF COSTA MESA FEBRUARY 16, 1999 The City Council of the City of Costa Mesa, California, met in regular session February 16, 1999, at 6:30 p.m., in the Council Chambers of City Hall, 77 Fair Drive, Costa Mesa. The meeting was called to order by the Mayor, followed by the Pledge of Allegiance to the Flag led by Mayor Pro Tem Cowan, and invocation by the Reverend Bill Gartner, Harbor Christian Fellowship. ROLL CALL Council Members Present: Mayor Gary Monahan Mayor Pro Tem Libby Cowan Council Member Joe Erickson Council Member Heather Somers Council Member Linda Dixon Council Members Absent: Officials Present: None City Manager Allan Roeder City Attorney Jerry Scheer Deputy City Manager/Develop- ment Services Donald Lamm Public Services Director William Morris Acting Communications Director Jerry Verwolf Redevelopment and Housing Manager Muriel Ullman Budget & Research Officer Carol Jacobs Assistant to the City Manager Ann Shultz Deputy City Clerk Mary Elliott MINUTES On motion by Council Member Erickson, seconded by Council February 1, and Member Dixon, and carried 5-0, the minutes of the regular February 8, 1999 meeting of February 1, 1999, and special meeting of February 8, 1999, were approved as distributed. ORDINANCES AND A motion was made by Council Member Erickson, seconded by RESOLUTIONS Council Member Somers, and carried 5-0, to read all ordinances and resolutions by title only. PRESENTATION Mayor Monahan read a proclamation recognizing Tim Goodell, "Chef of the Year" chef -owner of Troquet at South Coast Plaza, as "Chef of the Proclamation Year", and congratulating Mr. Goodell on his many achievements and awards. "Service The Mayor read a proclamation congratulating Elizabeth Carlock, Excellence" Director of Group Sales and Promotions at South Coast Award Proclama- Repertory; Robert Grundy, Banquet Captain at the Doubletree tion Hotel; and Georgia Eskridge, Gift Shop Sales Agent at the Doubletree Hotel, on receiving "Service Excellence" awards presented by the Orange County Tourism Council for outstanding 166 achievements in their profession. He introduced Joe Bann, President of the Council, who presented the document. ORAL COMMUNI- Phil Morello, Post'Office Box 10487, Costa Mesa, asked if the CATIONS appropriate time to address the 19t' Street bridge issue would be "19t`' to the Beach" during Oral Communications. He was informed by Mayor Monahan that the appropriate time would be during the discussion of New�Business Item No. 6. Paul Bunney, 984 Linden Place, Costa Mesa, noted the placement of the bridge issue on the agenda, and asked if the intent was to discourage citizens from speaking. The City Manager responded that an update will be provided each meeting, and the intent is to provide Council and the public new information, hence' the placement under New Business. Support for the Arts David Sanders, 2336 Elden Avenue, Unit K, Costa Mesa, member of the Costa Mesa Community Foundation, encouraged the City to support the arts. CONSENT The following item was removed from the Consent Calendar: CALENDAR Item No. 7, Contract for maintaining the City's traffic signals. MOTION/Approved On motion by Council Member Somers, seconded by Council Except Item No. 7 Member Erickson,' and carried 5-0, the remaining Consent Calendar items were approved as recommended. WRITTEN Resolution 99-8 was adopted: A RESOLUTION OF THE CITY COMMUNICATIONS COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, Adopted Resolution AUTHORIZING RECORDS DESTRUCTION FOR THE FIRE 99-8, Records DEPARTMENT OF THE CITY OF COSTA MESA, PURSUANT TO Destruction ORDINANCE 75-60. READING FOLDER The following Reading Folder items were received and processed: Claims Claims received by the Deputy City Clerk: William and Veronica Bassett; Elvin Daugherty; and two claims from Enterprise Rent-A-Car. Alcoholic: Beverage Alcoholic Beverage:. Control (ABC) License Request: License Tamaya, 688 Baker Street, Suite 7, for an original Type 41 (on -sale beer and wine for a bona fide eating place). WARRANTS The following warrants were approved: Approved Warrant Warrant Resolution 1731 funding City operating expenses for 1731 $393,654.76. i Approved Warrant Warrant Resolution 1732 funding City operating expenses for 1732/Payroll 903 $416,404.55;,'and Payroll 903 for $1,502,931.18. ADMINISTRATIVE The Final Map was approved for Tract No. 15714, located at ACTIONS/Approved 2633 Orange Avenue; consisting of 10 lots, 9 lots for single - Final Map for Tract family residential use and 1 lot for common use; developer, New No. 15714, Millennium Homes,, 2823 McGaw Avenue, Irvine; and the Deputy Millennium Homes City Clerk was authorized to sign on behalf of the City. r - n .,J Approved Final Map The Final Map was approved for Tract No. 15732, located at for Tract No. 2529 Santa Ana Avenue; consisting of 11 lots, 10 lots for 15732, Real Estate single-family residential use and 1 lot for common use; Exchange developer, Real Estate Exchange, Inc., 3535 East Coast Highway, No. 155, Corona del Mar; and the Deputy City Clerk was authorized to sign on behalf of the City. Completion of Davis A New Rest Room at Davis Field, Lions Park, 570 West 18' Field Rest Room by Street, was completed to the satisfaction of the Community Marcus P. South Services Director on February 3, 1999, by Marcus P. South and Associates, 4720 Bryson Street, Anaheim. The Deputy City Clerk was authorized to file a Notice of Completion; authorization was given to release retention monies 35 days thereafter; the Labor and Material Bond was ordered exonerated 7 months thereafter; and the Performance Bond was ordered exonerated 12 months thereafter.. Harbor and Bristol Contract award for Harbor Boulevard and Bristol Street Overhead Overhead Signs, Sign Installations, Project No. 98-17, Federal Project No. Project No. 98-17 STPL.HG-5312(021): Rejected Bids from Bids from Peterson -Chase General Engineering, 1792 Kaiser Peterson -Chase and Avenue, Irvine, and Modern Alloys, Inc., 11172 Western Modern Alloys Avenue, Stanton, were rejected as being nonresponsive. Awarded Contract The contract was awarded to TDS Engineering, 2899 Agoura to TDS Engineering Road, Suite 171, Westlake Village, for $71,556.00. Awarded Contract Bids received for Harbor Boulevard Soffit Lighting Under 405 for Harbor/405 Freeway Overpass, Project No. 98-18, Federal Project No. Freeway Lighting, STPLH-5312(022), are on file in the City Clerk's office. The Project No. 98-18, contract was awarded to B A Construction, 2131 West Valley to B A Construction Place, Anaheim, for $19,500.00. Adopted Resolution Resolution 99-9 was adopted: A RESOLUTION OF THE CITY 99-9, Revising Pay COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, Ranges for REVISING THE PAY RANGES FOR EXECUTIVE JOB Executive Job CLASSIFICATIONS, by establishing new classifications and Classifications salary ranges for Recreation Manager and , Administrative Services Director. Traffic Signal Item No. 7 on the Consent Calendar was presented: Award of Maintenance annual contract for maintaining the City's traffic signals. Mayor Pro Tem Cowan reported that the City's standard clause regarding discrimination was not attached to the contract. A MOTION/Awarded motion was made by Mayor Pro Tem Cowan, seconded by Contract to Peek Council Member Somers, and carried 5-0, to award -the contract, Traffic/Signal after addition of the discrimination clause, to Peek Traffic/Signal Maintenance Maintenance,. Inc., 2283 .Via Burton Street, Anaheim, for an approximate amount of $51,000.00. PUBLIC HEARING The Deputy City Clerk announced that this was the time and PA -98-94, South place set for the public hearing to consider Planning Application Coast Plaza PA -98-94, Paul Freeman, 3315 Fairview Road, -Costa Mesa, authorized agent for South Coast Plaza, to amend the Master Plan for Crystal Court to allow a building projection into the front setback (20 feet required, 2 feet proposed), in conjunction with renovation of the former Robinsons -May at South Coast Plaza Crystal Court, located at 3333 Bear Street in a PDC zone. Environmental Determination: Exempt. The Affidavit of Publication is on file in the City Clerk's office. No communications were received. The Development Services Director summarized the Agenda Report dated January 26, 1999, and showed an architectural elevation illustrating that the structural projection did not encroach on the sidewalk. Paul Freeman, representing South Coast Plaza, stated that this is an exciting project which will advance the goals of the General Plan. He indicated that the work will be completed as quickly as possible with a target date of November 1, 1999. There being no other speakers, the public hearing was closed. MOTION/Adopted On motion by Council Member Erickson, seconded by Council Resolution 99-10 Member Somers, and carried 5-0, Resolution 99-10 was adopted: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, -CALIFORNIA, APPROVING MASTER PLAN PA -98-24. OLD BUSINESS The Deputy City Clerk presented from the meeting of February 1, Waste Hauler 1999, second reading and adoption of Ordinance 99-1, Permit Revocation concerning solid waste hauler permit revocation procedures. Council Member Somers expressed concern about wording in the ordinance regarding proof of compliance, stating that it could be a potential problem for. the City's code enforcement. The Public Services Director replied that trash hauler programs have been reviewed for compliance with State laws since 1992, and the effort will continue. He indicated that a meeting with the haulers is tentatively scheduled for March 31, 1999, to review issues of concern to Council,; specifically enforcement of the good faith effort, and stated that the 50 percent requirement would need to be met by December, 2000. Council Member Somers suggested postponing adoption of the ordinance until a response from the haulers was received. MOTION/Adopted A motion was made by Council Member Erickson, seconded by Ordinance 99-1 Mayor Pro Tem Cowan, to give second reading and adopt Ordinance 99-1, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, AMENDING SUBSECTION (b) OF SECTION 8-79 OF THE COSTA MESA MUNICIPAL CODE CONCERNING SOLID WASTE HAULER PERMIT REVOCATION PROCEDURES. SUBSTITUTE A substitute motion, was made by Council Member Somers, to MOTION/To continue this item to the meeting of April 19, 1999. The motion Continue Died died for lack of a second. The original motion carried 4-1, Council Member Somers voting no. NEW BUSINESS The Deputy City Clerk presented the Newport -Mesa Unified Newport -Mesa School District After School Learning and Safe Neighborhoods Partnership Program Partnership Program Grant Application. The Redevelopment and Housing Manager summarized the Agenda Report dated February 1, 1999. MOTION A motion was made by Council Member Somers, seconded by Endorsed Appli- Mayor Pro Tem Cowan, and carried 5-0, to endorse the grant cation application. ,a A iedm NEW BUSINESS The Deputy City Clerk presented'a request to make appointments Traffic Committee to the Traffic Impact Fee Ad Hoc Committee. The Assistant to Appointments- the City Manager, reviewed the Agenda Report dated February 5, 1999. MOTION/Appointed On motion by Mayor Monahan, seconded by Council Member Stone and Erickson, and carried 570, Thomas R. Stone and Daniel Hoffmann Hoffmann were appointed members of the committee. NEW BUSINESS The Deputy City Clerk presented the 1999-2000 Community 1999-2000 Com- Objectives. The Budget and Research Officer summarized the munity Objectives Agenda Report dated February 9, 1999. Ernie Feeney, 1154 Dorset Lane, Costa Mesa, stated that if the City were inclined to provide funding for the arts, this should occur through the Costa Mesa Foundation so that donations from private citizens will be tax deductible and can be designated for a specific purpose. She opposed directing general fund monies to the arts; delegating staff the responsibility of selecting recreation programs and fees (Page 19 of the Objectives); and budgeting approximately $5,000.00 per council member each year for on- going education and workshops (Page 25). Mrs. Feeney noted that she had requested a copy of the League of California Cities' youth program as referenced on Page 42. David Sanders, 2336 Elden Avenue, Unit K, Costa Mesa, encouraged the City's supporting the. arts, noting that art is a necessary and useful component of life. He maintained that art has and will continue to positively transform communities. Doug Scribner, 321 Avocado Street, Costa Mesa, commented that the problem with publicly funded art is that artistic content may be manipulated away from the purely creative. He referred to Page 5 of the Objectives, "Top priority of Police Department to reduce 'criminal gang and drug activity' citywide", asking if this is a shift in priorities. Mayor Monahan responded that the intent is to keep this the No. 1 priority. Mr. Scribner proposed that the emphasis be placed on violent crimes. Chuck Ropp, 1373 Garlingford Street, Costa Mesa, objected to paying an assessment to provide the undergrounding of all utilities (Page 12), and opposed spending $10,000.00 to conduct a survey to determine community interest. Paul Bunney, 984 Linden Place, Costa Mesa, supported the undergrounding of utilities. Kathleen Devine, 2120 Monrovia Avenue, Costa Mesa, agreed with the concept of undergrounding public utilities. She related an experience she had with the trees growing into the over -the - ground poles and lines to the rear of her property, and stated that she would not object to paying an assessment. The City Manager explained that the parkway trees are the City's responsibility but the City will contact Southern California Edison and/or the telephone company who have an easement for the lines behind her house. Doug Scribner, 321 Avocado Street, Costa Mesa, asked to have the Agenda Report available at an earlier time. Mayor Monahan responded that the objectives have been available for over a °month, and the Agenda Reports are available from the City A motion was made by Mayor Pro Tem Cowan, seconded by Clerk's office on the Friday prior to the meeting. He was Council Member Erickson, and carried 5-0, to consider the informed by Council Member Somers that the City's ambulance following Community Objectives at a later date: Page 17, Create service is performed on a contract basis, and fees are paid by new youth recreation programs at City parks and recreation the residents to the contractors (Page 11 of the Objectives, centers during the summer months and provide a transportation "Consider ownership and maintenance of ambulance service alternative for children to get to various City sponsored activities; within the City"). Mr. Scribner proposed contracting out the Page 18, Expand current fee-based recreation programming to services, and offering the residents insurance on a yearly basis. Costa Mesa resident's to address a wide variety of interests; Page Bonnie Leverich, Post Office Box 10658, Costa Mesa, asked if 19, Review the current manner in which recreation programs are the undergrounding of utilities covered the entire City. She selected and fees established with the intent of delegating same suggested ignoring the aesthetics, noting that in an emergency, to the recreation staff; Page 42, Prepare a comprehensive youth overhead utilities are easier to repair. She opposed the survey, program patterned after the League of California Cities' program; stating that the undergrounding was not cost effective at this work with ACT and the Child Care Committee to evaluate time. programs and initiate new and additional program services for John Feeney, 1154 Dorset Lane, Costa Mesa, addressed Page 44 regarding reinstitution of the Cultural Arts Committee and the grants to the arts. He reported that the previous committee had chosen to use these programs to spread hatred in the community under sponsorship of the City. Mayor Pro Tem Cowan noted that since the City is in the process of recruiting a Recreation Manager, she suggested delaying the Community Objectives which address recreation programming issues in order for the new staff to evaluate the current programs and services. MOTION A motion was made by Mayor Pro Tem Cowan, seconded by Consideration of Council Member Erickson, and carried 5-0, to consider the Recreation Related following Community Objectives at a later date: Page 17, Create Objectives Delayed new youth recreation programs at City parks and recreation centers during the summer months and provide a transportation alternative for children to get to various City sponsored activities; Page 18, Expand current fee-based recreation programming to Costa Mesa resident's to address a wide variety of interests; Page 19, Review the current manner in which recreation programs are selected and fees established with the intent of delegating same to the recreation staff; Page 42, Prepare a comprehensive youth program patterned after the League of California Cities' program; work with ACT and the Child Care Committee to evaluate programs and initiate new and additional program services for youth between 5th and 12th grades, including arts, science, and recreation programs: Fund new programming services with the differential revenue between old and new fees from the Golf Course. Include additional "front-line staffing" as needed for playground program and additional programs; and regarding Page 44, Establish an "Arts Committee" to help promote the City as the "City of the Arts". Provide a budget to be used for local cultural activities such as the Costa Mesa Playhouse, art in the park, public art, and, exhibits at City Hall, addressing the issue of the arts committee but placing the actual program and proposal on hold until the new Recreation Manager is hired. Council addressed Page 4, Expand our current "Targeted Task Force" approach to. an on-going status (see Motel Task Force, Shalimar Task Force, and current "Mesa North" Task Force). 1 1 1 MOTION/Approved A motion was made by Council Member Erickson, seconded by On-going Status Mayor Pro Tem Cowan, and carried 5-0, to approve expanding the current "Targeted Task Force" to an on-going status. Council addressed Page 5, Top priority of Police Department to reduce "criminal gang and drug activity" Citywide. MOTION/Approved A motion was made by Council Member Erickson, seconded by Police Top Priority Council Member Dixon, and carried 5-0, to approve gang and drug activity as the top priority of the Police Department. Council addressed Page 6, Designate individuals to research the availability and writing of grants specifically for the Police and Fire Departments. MOTION/Approved A motion was made, by Mayor Pro Tem Cowan, seconded by Position Citywide Council Member Erickson, and carried 5-0, to approve the Management Analyst position as responsible for grant administration and the coordination process Citywide, with staff to prepare recommendations. Council addressed Page 8: Increase the level of community education by the following means: implement a volunteer program with the Fire Department similar to that in the Police Department; implement a Senior Home Inspection Program by either Fire personnel or members of the new Senior Volunteer or Explorer Programs; increase disaster preparedness programs to include the C.E.R.T. (Community Emergency Response Team) Program for the residential and business communities; and provide C.E.R.T. training for all City employees. MOTION/Approved A motion was made by Council Member Somers, seconded by Increasing Commu- Council Member Erickson, and carried 5-0, to approve increasing nity Education the level of community education. Council addressed Page 10: Improve cross training between the Police and Fire Departments by the following means: consider purchasing and outfitting a confined space/heavy rescue vehicle; purchase a small "portable house" for training; improve fire and police disaster preparedness with Rapid Intervention Crew (Urban Search and Rescue Team); and designated members will receive training and will train other City employees. Operations Division Chief Ken Soltis responded to questions from Council regarding the rescue vehicle. Mayor Pro Tem Cowan endorsed the concept of cross training the Fire and Police Departments for disaster preparedness but encouraged investigating the possibility of applying for grant funding. The City Manager clarified that approval of the Community Objectives did not automatically approve the funding, and explained that all alternative means of funding will be researched. MOTION/Approved A motion was made by Council Member Somers, seconded by Improvement of Council Member Dixon, and carried 4-1, Mayor Pro Tem Cowan Police and Fire voting no, to approve improvement of Police and Fire Department Cross Training cross training. 1'72 Council addressed Page 11: Consider ownership and maintenance of ambulance service within the City. The goal is to have a higher degree of accountability, lower costs to residents, and obtain better response times. MOTION/Approved A motion was made by Council Member Somers, seconded by Ambulance Service Council Member Erickson, and carried 5-0, to approve the Consideration consideration of ownership and maintenance of an ambulance service within the City. Council addressed Page 12: Complete a survey as to the interest of the community, in accepting an assessment to underground utilities. Mayor Monahan clarified that this item encompassed only the survey, and confirmed that a report would be provided to Council prior to conducting the survey. MOTION/Approved A motion was made by Mayor Pro Tem Cowan, seconded by Utility Survey Council Member Dixon, and carried 5-0, to approve the survey. Council addressed : Page 13: Complete an economic feasibility study to determine the best uses for Newport Boulevard. Mayor Monahan opposed , the study because he believed the property owners are the best source of information about the Boulevard, and he objected to spending money to hire outside people. Council Member Dixon supported the study, noting the importance of determining that which is feasible and moving forward with the plans. MOTION/Approved A motion was made by Council Member Somers, seconded by Study for Newport Council Member Dixon, and carried 3-2, Council Members Boulevard Monahan and Erickson voting no, to approve the study. Council addressed Page 14: Address existing constraints to private development of senior housing projects including but not limited to residential care facilities, assisted living units, and "granny flats". Council Member Erickson commented that he supported the decisions made concerning development standards for care facilities and granny flats, as well as the legal nonforming uses in the 1990 General Plan. Mayor Pro Tem Cowan opposed Pages 14 and 15, unless they were considered within the context of the General Plan update and housing element. Motion to Approve A motion was 'made by Mayor Monahan to approve Page 14. Page 14 Died The motion died for lack of a second. Council addressed Page 15: Address over abundance of "legal" nonconforming residential properties through zoning review to target zone changes to better reflect the "reality"" of an area. Motion to Approve A motion was made ' by Mayor Monahan to approve Page 15. Page 15 Died The motion died for lack of a second. Council addressed -Page 16: Provide a budget and program to include preventive maintenance of root pruning within the Parks Division. L MOTION/Approved A motion was made by Council Member Erickson, seconded by Root Pruning Council Member Dixon, and carried 4-1, Council Member Somers voting no, to approve this item. Council addressed Page 20: Increase usage of City's cable channel 74 through such activities as more in -field community activity footage, televising of City committees, and community forums. Partner with other government agencies such as County, Mesa Consolidated Water District, and others to provide cable casting of public meetings, forums and projects of interest to our residents. Council Member Erickson observed that City meetings are open to the public, and the Council, Commission, and Redevelopment meetings are being televised. He felt that the money could be better used elsewhere. Mayor Monahan responded that this item was more generic, such as televising the West Side Specific Plan forum. Council Member Somers opposed increased usage, stating that she would like to see residents attend meetings. Mayor Monahan commented that televising committees would introduce many of them to the public. MOTION/Approved A motion was made by Council Member Erickson, seconded by Increasing Cable Mayor Monahan, and carried 5-0, to approve the goal, excluding Usage the televising of City committees. Motion to Televise A motion was made by Mayor Monahan, seconded by Mayor Pro Committee Tem Cowan, to tape City committee meetings once a quarter. Meetings Mayor Pro Tem Cowan felt that the advisability of televising Failed to Carry every committee meeting every month should be investigated. Council Member Somers opposed the motion, objecting to the expenditure. The motion failed to carry 3-2, Council Members Erickson, Somers, and Dixon voting no. RECESS The Mayor declared a recess at 8:15 p.m., the meeting was reconvened at 8:20 p.m. Council addressed Page 21: Provide adequate professional development to all City staff to ensure that staff is well-educated and involved in issues and organizations that are of importance to the City. Council Member Somers suggested investigating an incentive program for management level sworn officers. Mayor Monahan opposed the concept, stating that the issue is currently being addressed. Mayor Pro Tem Cowan suggested rewriting the objective to indicate that City Council supports the training and education of City staff regarding issues and organizations that are important to the City, eliminating terms such as adequate, professional, and so forth, and noting that the attendance at conferences and seminars is supported but it is up to the management in each department to determine the necessity. MOTION/Approved A motion was made by Mayor Pro Tem Cowan, seconded by Revised Objective Council Member Erickson, and carried 5-0, to approve the for Staff Training revised objective as follows: "City Council is supportive of well- educated and well-trained staff, particularly regarding issues and organizations that are important to the City." ��7X MOTION/Approved Objective on Costa Mesa Foundation Council addressed Page 22: Actively pursue grants for the Costa Mesa Foundation specifically directed towards the arts and culture, as well as. park purchase and construction. Update objectives 98-1324 and 99-131. A motion was made by Council Member Somers, seconded by Mayor Pro Tem Cowan, and carried 5-0, to approve the objective. Council addressed Page 23: Change the City logo from "Hub of the Harbor" to "City of the Arts". MOTION/1Nill A motion was made by Council Member Dixon, seconded by Consider Changing Council Member Somers, and carried 57-0, to consider changing City Logo the City logo to "City of the Arts". The City Manager stated that he will provide a report on the scope of this change. Council Member Dixon indicated that it is not her intent to redesign the City seal. Sandy Genis, 1586 Myrtlewood Street, Costa Mesa, clarified that the City logo is "Hub of the Harbor Area". Council Member Erickson mentioned that he hoped there would not be repercussions if the logo were changed and the City does not financially support the arts with General Fund monies. Council addressed Page 24: Participate in the "complete count" effort regarding the 2000 U.S. Census. MOTION/Approved A motion was made by Mayor Pro Tem Cowan, seconded by Objective on U.S. Council Member Dixon, and carried 5-0, to approve the Census objective. Council addressed Page 25: Budget approximately $5,000.00 per Council Member each year for on-going education and workshops. This budget item may also cover functions to which Council Members may be invited and wish to attend, but would also be charged. Council Member Somers clarified that this item was intended to allow Council to make selections on different areas of education. Council Member Erickson stated that representation by one or two Council Member at the League of California Cities' annual conference was sufficient, and expressed concern over the proposed increase, in the Council budget. He proposed considering special 'trips on an individual basis. Mayor Monahan concurred with the above. MOTION/,Approved A motion was made by Mayor Pro Tem Cowan, seconded by Funds for Council Council Member , Erickson, and carried 4-1, Mayor Monahan Conferences, Etc. voting no, to approve budgeting an additional $1,000.00 per Council Member per year for on-going education such as seminars, workshop's, and conferences. Council Member Somers supported the motion in concept but asked for clarification regarding "allowed functions". 1 .1'75 Council addressed Page 26: Adopt a policy to use net revenue in the following manner: one-third for park acquisition and development; one-third to increase funds for street maintenance; and one-third to be deposited in a fund for future capital improvements. Council Member Erickson explained that this could be adopted as a policy since he did not believe that net revenue should be used to hire additional personnel, nor to pay additional wages or benefits. Mayor Pro Tem Cowan supported the concept of the policy and supported designating 75 percent of net revenue to the above three areas and requiring an annual review and designation of that percentage. She suggested that the remaining 25 percent be considered annually. Council Member Somers hesitated to allocate the net revenue in percentages or thirds. MOTION/ A motion was made by Council Member Erickson, seconded by Designated Use of Mayor Pro Tem Cowan, and carried 5-0, to approve Mayor Pro Net Revenue Tem Cowan's concept as noted above, to designate that 75 percent be used in a manner identified on Page 26 of the Agenda Report, with the remaining 25 percent to be spent based on consideration by the Council at that time, with the understanding that the funds are to be directed to capital improvements and park acquisition, not for staffing, wages, or benefits. Council addressed Page 27: Working alone or with the Costa Mesa Sanitary District to have an expanded large item disposal program. Council Member Erickson commented that this could apply to multi -family areas, as well as single-family residences. MOTION/Approved A motion was made by Council Member Erickson, seconded by Expanded Disposal Council Member Somers, and carried 5-0, to approve the Program objective. Council addressed Page 28, adding the following to Objective 99-133, Historical Places Project - Identify historical sites within the City: Establish an Historical Renovation Committee with an annual budget to refurbish the Huscroft House, identify other candidate historic structures for preservation, and prepare a site Dian for these buildings at Fairview Park in accordance with the approved Master Plan. Council Member Dixon stated that the committee would be on- going, as opposed to ad hoc, until the survey is complete, in order to identify the historical sites and determine which sites will be preserved and refurbished. Mayor Pro Tem Cowan suggested combining the historical committee with an arts committee. She commented that some items are being handled through the Fairview Park Master Plan process, such as a design for the east side of the park, and asked staff to ensure that efforts are not duplicated. MOTION/Approved A motion was made by Council Member Somers, seconded by Objective on Council Member Dixon, and carried 4-1, Mayor Monahan voting Historical Places no, to approve the objective with the amendment that a site plan be prepared for these buildings at Fairview Park or other possible :176 locations in accordance with the approved Master Plan, and that the historical committee and the arts committee be combined. Council addressed -Page 29, amending Objective 98-139 as follows: Street repairs need greater effort. (1) Develop a comprehensive schedule for residential street maintenance. Provide full scope of where we are and a plan for getting up to full maintenance. Bring our roadways into such a high quality condition that preventive maintenance is performed in the vast majority of instances rather than pothole emergency repairs. u Provide faster response times to pothole repair. (3) Include an annual commitment to resurface/repair the worst residential streets (provide a list annually to the City Council). MOTION/Approved A motion was made by Mayor Monahan, seconded by Mayor Pro Revised Objective Tem Cowan, and ;carried 5-0, to approve the addition to on Street Repair Objective 98-139. Council addressed Page 31, adding the following to Objective 98-B11: Downtown area: (1) Reactivate and expand the 1993 Streetscape Plan and prepare a plan for increased pedestrian facilities linking access to the Courtyards, Demonstration Block, and Triangle Square. Provide a signalized, mid -block crosswalk on Harbor Boulevard between 19" Street and Newport Boulevard to allow pedestrians to cross between Triangle Square and the Courtyards. MOTION/Directed Staff to Prepare A motion was made by Mayor Monahan, seconded by Council Study on Down- Member Dixon,. directing staff to prepare a study on the town Area crosswalk. Mayor Pro Tem Cowan suggested that staff investigate the possibility of a joint, project with owners of Triangle Square and the Courtyards. She asked that this be added to the motion. The maker of the motion concurred. The motion carried 4-1, Council Member Somers voting no. Council addressed ;Page 33, amending Objective 98-613 as follows: Complete a survey as to the interest of the community in accepting an assessment to rebuild arterial block walls. Based on interest, provide a program and budget for reconstructing arterial walls surrounding neighborhoods such as College Park, Halecrest, and Mesa del Mar to enhance the appearance of the area, and include all other neighborhood walls adjacent to major arterial streets. MOTION/Approved A motion was made by Mayor Pro Tem Cowan, seconded by Objective Mayor Monahan, and carried 5-0, to have the first sentence only comprise the entire objective," and to combine this survey with the survey for undergrounding utilities. Mayor Monahan asked that the report, including costs, be brought to Council prior to the actual work. Council addressed Page 34: Traffic/Pedestrian Circulation: Review the long-term Improvement Plan for 17th Street, including pedestrian circulation improvement of traffic flow and streetscape design for 17" Street. Include innovative means of improving traffic through downtown. (This would combine Objectives 98-B12 and 98-B14 as one objective, 98-B12.) 11 MOTION/Approved A motion was made by Mayor Pro Tem Cowan, seconded by Objective on Down- Council Member Dixon, and carried 5-0, to approve the revised town Traffic objective. Circulation Council addressed Page 36 (Objective 98-1317 as amended): Review and revise or recommit to the Streetscape and Median Development Guidelines. Complete the process this year and establish a Beautification and Landscaoina Proaram and budaet to include all maior arterials within the City. MOTION/Approved A motion was made by Mayor Pro Tem Cowan, seconded by Objective for Mayor Monahan, and carried 5-0, to modify the objective to Landscaping indicate that four demonstration areas will be established in Fiscal Year 1999-2000: Fair Drive along the Fairgrounds, Baker Street east of Fairview Road, one on the City's east side, and one on the west side. Council addressed Page 37 (Objective 98-1320) with the following modifications: Fairview park - Adopt the master Plan, locate funding, and develop the park as directed by the City Council. Provide $200.000.00 to the Fairview Park Master Plan process to continue with the designing of various phases and continue the services of the Project Manager. Ask the Advisory Committee and the Project Manager to raise matching funds or obtain in-kind services. Build tot lot and related entrance improvements at the park. Mayor Monahan stated that he would eliminate the last sentence from this objective. The Budget and Research Officer added that the $300,000.00, for tot lot entrance improvements could be removed from the objective. Mayor Pro Tem Cowan proposed to continue the Master Plan process for the design of various phases, and to continue utilizing the services of the Project Manager, and to direct staff to determine what monetary budgeting issues are required. MOTION/Gave A motion was made by Mayor Pro Tem Cowan, seconded by Directions to Staff Mayor Monahan, and carried 5-0, to direct the Fairview Park on Fairview Park Committee and the Project Manager to bring back a program in advance of next year's budget. Council addressed Page 38, combining Objectives 98-1324 and 98-B1 as Objective 98-1324: Upgrade the playing fields and parks - explore new park sites for park and open space on the west and east sides of town to meet standards (even small pocket parks are better than nothing). Develop a strategy for acquisition and development to provide for tot lots or pocket parks and/or community gardens. Provide direction to the Costa Mesa Foundation to pursue grants for park acquisition and development. MOTION/Approved A motion was made by Mayor Pro Tem Cowan, seconded by Objective on Parks Council Member Erickson, and carried 5-0, to approve the and Open Space objective. Council addressed Page 40, combining Objectives 98-622 and 98-1323 as Objective 98-1322: Continue the Joint Use Agreements with the Newport -Mesa Unified School District. Implement a plan to have rest rooms accessible at those sites at a which the City has joint use agreements with the School District and/or develop additional rest rooms. Provide alternatives to the Joint Use Agreement by working with private and nonprofit institutions: MOTION/Approved A motion was made , by Council Member Erickson, seconded by Objective for City/ Council Member Somers, and carried 5-0, to approve the School Agreements objective. Council addressed Page 44, Objective 99-C3: Establish an "Arts Committee" to help promote the City as the "City of the Arts" (the balance of the item was previously placed on hold). MOTION/Approved A motion was made by Mayor Pro Tem Cowan, seconded by Arts and History Council Member Dixon, and carried 4-1, Mayor Monahan voting Committee no, to establish an Arts and History Committee, with the remainder 'of the item, provide a budget to be used for local cultural activities such as the Costa Mesa Playhouse, Art in the Park, public art, and exhibits at City Hall, to be considered upon hiring of a new Recreation Manager. Council addressed 'Page 47, Objective 98-E9, as amended: Street Customer Service. Implement a Customer Satisfaction Program for all City departments to provide feedback from the community on how the City is meeting the needs of local residents and businesses. MOTION/Approved A motion was made by Council Member Erickson, seconded by Objective Council Member Dixon, and carried 5-0, to approve the objective. MOTION/Approve A motion was made by Council Member Erickson, seconded by Move of Objectives Council Member Somers, and carried 5-0, to move the following to Completed List to the on-going/completed list: Objective 98-132, Anaheim Avenue/19t' Street Flooding; Objective 98-133, Construct Route 55/73 Connector and - Confluence Improvements, and Objective 98-1315: Improve synchronization of traffic signals and add more Council addressed Page 45, Objective 99-C4 amended as follows: Fill vacancies within the Fire Department as quickly as possible; and explore actively recruiting displaced firefighters from the EI Toro Marine Base: (1) Immediately recruit and fill firefighter staffing requirements (three new officers). (2) Continue to monitor future needs in firefighter staffing with regard to Metro Fire Station. MOTION/Approved A motion was made by Mayor Monahan, seconded by Council Objective on Fire Member Somers, and carried 4-1, Mayor Pro Tem Cowan voting Department no, to approve the objective. Vacancies Council addressed ;Page 46, Objective 99-E2, amended as follows: Encourage the Newport -Mesa Unified School District to move forward with "Scott Plan" for the actual building of a new swimming pool complex by providing assistance in planning and potential funding. Provide funding participation and mechanisms to partner and mo4plans forward to completion. MOTION/Approved A motion was made by Council Member Somers, seconded by Objective on "Scott Council Member Erickson, and carried 5-0, to approve the Plan" objective. Council addressed 'Page 47, Objective 98-E9, as amended: Street Customer Service. Implement a Customer Satisfaction Program for all City departments to provide feedback from the community on how the City is meeting the needs of local residents and businesses. MOTION/Approved A motion was made by Council Member Erickson, seconded by Objective Council Member Dixon, and carried 5-0, to approve the objective. MOTION/Approve A motion was made by Council Member Erickson, seconded by Move of Objectives Council Member Somers, and carried 5-0, to move the following to Completed List to the on-going/completed list: Objective 98-132, Anaheim Avenue/19t' Street Flooding; Objective 98-133, Construct Route 55/73 Connector and - Confluence Improvements, and Objective 98-1315: Improve synchronization of traffic signals and add more x:'79 turn lanes with alternative arrows other than green only (i.e., yield after green arrow). Mayor Pro Tem Cowan mentioned that when it was decided to continue the City's hiring freeze per the guidelines previously adopted, she had suggested that the term "hiring freeze" be changed to "review and evaluation" or "needs assessment", meaning that the City will staff to the levels that are needed but not beyond that. NEW BUSINESS The Deputy City Clerk presented from the meeting of January Allocation of 18, 1999, final direction on allocation of the General Fund Net General Fund Net Revenue for Fiscal Year 1997-98. A communication was Revenue, Fiscal received from Sandra Genis, 1586 Myrtlewood Street, Costa Year 1997-98 Mesa, entitled "Surveying the Community that the Costa Mesa Library will Serve, Ongoing Community Analysis". The Budget and Research Officer summarized the Agenda Report dated February 10, 1999. Larry Weichman, 1175 Boise Way, Costa Mesa, President of the Mesa North Community Association, commented on graffiti in the City and provided pictures. He reported that the City of Anaheim has a mobile computerized graffiti abatement system, and recommended that the City purchase a mobile trailer for $45,000.00, which has the capability of matching paint. He stated that the mismatched paint surfaces made the neighborhoods look tacky. Sandra Genis, 1586 Myrtlewood Street, Costa Mesa, representing the Costa Mesa Library Foundation, urged Council to fund a library needs assessment, noting that a professional assessment would provide a concrete definition of the City's needs. She reported that Senate Bill 3, currently pending before the State Senate, would allow approximately a two to one match for construction of libraries through a bond issue. Ms. Genis, in response to a question from Council Member Erickson, stated that she would prefer that the City handle the RFP (Request for Proposal) process. Bill Davidson, 305 32"d Street, Newport Beach, member of the Costa Mesa Bark Park Volunteer Committee, addressed Exhibit 5 of the Agenda Report, Bark Park funding. He reported that the park is very successful, supported the renovations, and mentioned that the existing sprinkler system is 26 years old, the zones should be made into smaller sections for repair reasons, and the park is 80 percent dirt and needs a great deal of work. A discussion ensued regarding the park. Ernie Feeney, 1154 Dorset Lane, Costa Mesa, commented that the City's library system is poor, and encouraged any improvement. She also supported purchase of the graffiti removal machine. Mrs. Feeney objected to the City's depending on grant funds to make street repairs. Doug Scribner, 321 Avocado Street, Costa Mesa, encouraged Council to privatize as much as possible throughout the City, for example, the Y.M.C.A. could help out in community centers, vandals should pay for the cleanup of graffiti, the graffiti machine could be rented, and the skateboard park could be privatized. He opposed spending $30,000.00 to refurbish the chairs in the Council''Chambers. Tom Egan, 1103 Mesa Bluffs Drive, Costa Mesa, supported the library needs assessment. Phil Morello, Post Office Box 10487, Costa Mesa, suggested that flooding on the west side of Costa Mesa be addressed, specifically the area of Wallace and Pomona Avenues. MOTION/Approved A motion was made by Mayor Monahan, seconded by Council Purchase of Member Erickson, and carried 4-1, Council Member Somers Graffiti Machine voting no, to approval purchase of an automated graffiti removal machine. Council Member Somers opposed the motion, noting that there are new techniques for matching paint that do not require a $45,000.00 machine. Mayor Pro Tem Cowan suggested investigating the possibility of a joint purchase of the graffiti machine with the Newport -Mesa Unified School District, the City of Newport Beach, or some other city. MOTION/Approved A motion was made by Mayor Pro Tem Cowan, seconded by Library Needs Mayor Monahan, and carried 5-0, to allocate up to $45,000.00 Assessment for a Library Needs' Assessment Study, with the City to be in charge of the contract, and having two members of the Costa Mesa Library Foundation included in developing the assessment tools. Mayor Monahan asked if a County representative could attend the meetings regarding the assessment to provide input. Mayor Pro Tem Cowan supported the idea. MOTION/Approved A motion was made by Mayor Monahan, seconded by Council Substation Parking Member Erickson, and carried 5-0, to approve additional funding Lot Funding of $57,500.00 for the Westside Substation parking lot. 1 John Feeney, 1154 ,Dorset Lane, Costa Mesa, spoke in support of the graffiti removal machine. He asked that the purchase be placed on the agenda for March 1, 1999. MOTION/Approved A motion was made by Mayor Pro Tem Cowan, seconded by Membership in Council Member Somers, and carried 5-0, to approve the SCAG reinstitution of a pro -rata membership in Southern California Association of Governments (SCAG). MOTION/Denied A motion was made by Council Member Erickson, seconded by Park Ranger Council Member Dixon, and carried 5-0, to deny the request for Request an additional park ranger. Mayor Monahan expressed his interest in reevaluating this item in the future on a' limited -term or seasonal basis. Council Member Erickson reiterated that he opposed using net revenue for additional employee benefits or pay. Mayor Pro Tem Cowan suggested reviewing, this again as a summer part-time or reserve position. MOTION/Approved A motion was made by Mayor Monahan, seconded by Council Purchase of Member Erickson, and carried 4-1, Council Member Somers Graffiti Machine voting no, to approval purchase of an automated graffiti removal machine. Council Member Somers opposed the motion, noting that there are new techniques for matching paint that do not require a $45,000.00 machine. Mayor Pro Tem Cowan suggested investigating the possibility of a joint purchase of the graffiti machine with the Newport -Mesa Unified School District, the City of Newport Beach, or some other city. MOTION/Approved A motion was made by Mayor Pro Tem Cowan, seconded by Library Needs Mayor Monahan, and carried 5-0, to allocate up to $45,000.00 Assessment for a Library Needs' Assessment Study, with the City to be in charge of the contract, and having two members of the Costa Mesa Library Foundation included in developing the assessment tools. Mayor Monahan asked if a County representative could attend the meetings regarding the assessment to provide input. Mayor Pro Tem Cowan supported the idea. MOTION/Approved A motion was made by Mayor Monahan, seconded by Council Substation Parking Member Erickson, and carried 5-0, to approve additional funding Lot Funding of $57,500.00 for the Westside Substation parking lot. 1 MOTION/Approved A motion was made by Mayor Pro Tem Cowan, seconded by Funding for Down- Council Member Erickson, and carried 5-0, to set aside town Center $200,000.00 for additional work at the Downtown Center until the scope of work is finalized. MOTION/Approved A motion was made by Council Member Somers, seconded by Skateboard Park Council Member Erickson, and carried 5-0, to approve additional Funding funding of $120,000.00 for the Skateboard Park in Lion's Park. MOTION/Denied A motion was made by Council Member Erickson, seconded by Funding for Mayor Pro Tem Cowan, and carried 5-0, to deny the use of net TeWinkle Park revenue for the TeWinkle Park Master Plan as the current cost is unknown. MOTION/Approved A motion was made by Mayor Pro Tem Cowan, seconded by Bark Park Funding Council Member Dixon, and carried 3-2, Council Members Erickson and Somers voting no, to approve $150,790.00 to renovate the Bark Park, and to investigate the issue of a temporary dog park. Council Member Erickson opposed the motion noting the expense, and felt that once there are two dog parks in the City there will be less use of the one at TeWinkle Park. Council Member Somers opposed the motion, stating that $150,000.00 is an exorbitant amount of money to spend on turf for a temporary situation. She suggested investigating an alternative covering for the park instead of the turf. Mayor Pro Tem Cowan observed that because the irrigation system has not been repaired, turf has been damaged. She proposed installing a heavy-duty turf which is not currently in use. In reference to the new bark park at Fairview Park, she suggested a design/build bid to eliminate the extra cost for an architect. Motion to Hire A motion was made by Mayor Monahan to fund the hiring of Firefighters Died three firefighters now instead of waiting until July, 1999 (previously approved Community Object 99-C4). The motion died for lack of a second. Motion to Reup- A motion was made by Mayor Pro Tem Cowan, seconded by holster Chairs Council Member Somers, to reupholster the chairs for the Failed to Carry audience in the City Council chambers for $30,000.00. Council Member Somers thought that the estimated cost was high, and wanted the numbers run again. Mayor Monahan opposed the motion, stating the chairs were in usable condition as they were. The motion failed to carry 3-2, Council Members Monahan, Erickson, and Dixon voting no. Motion to Allocate A motion was made by Mayor Pro Tem Cowan, seconded by Funds for Fairview Council Member Dixon, to fund an additional $150,000.00 for Park Failed to Carry design of the Fairview Park Master Plan, plus funding necessary to `augment the completion of the project designated by the anonymous donor, and $100,000.00 for completion of the east side parking lot and relocation of the Huscroft house. Council Member Erickson opposed the motion, expressing concern regarding the monies being expended for the Fairview Park Master Plan. Council Member Somers concurred with Council Member Erickson, noting that she would like to see implementation of some of the plans. Mayor Pro Tem Cowan 182 responded that the motion intended $50,000.00 for phasing design, and $100,000.00 for construction of the parking lot at the aforementioned 'relocation. The motion failed to carry 3-2, Council Members Monahan, Erickson, and Somers voting no. MOTION/To A motion was made by Mayor Monahan, seconded by Council Allocate Funds Member Erickson, to, set aside $400,000.00 for park acquisition and development, $400,000.00 for street repairs, and $505,866.00 for capital improvements. SUBSTITUTE MOTION/To A substitute motion was made by Mayor Pro Tem Cowan, Allocate Funds for seconded by Mayor Monahan, to designate the $1,305,866.00 Street Repairs for street repairs (Objective 98-139). Withdrawn Council Member Erickson opposed the substitute motion, noting that the ability to identify and obtain additional park space is important. After discussion, Mayor Monahan withdrew his second of the substitute motion. SECOND SSUBSTI- A second substitute motion was made by Mayor Monahan, TUTE MOTION seconded by Council Member Erickson, and carried 4-1, Council Funds Allocated Member Somers voting no, to designate $400,000.00 for park acquisition, and $905,866.00 for street repairs. NEW BUSINESS The Deputy City Clerk presented a request from Mayor Monahan Cablecast of City to cablecast all City. Commission and Committee meetings; and Commission and Budget Adjustment No. 99-67 for $115,000.00, to retrofit Committee: Conference Room 1 A to provide for required video facilities to Meetings cablecast meeting. The Acting Communications Director summarized the Agenda Report dated February 10, 1999. Phil Morello, Post Office Box 10487, Costa Mesa, commented that if the City had a video link with MediaOne, there is the potential for teleconferencing on the internet. Motion to Continue A motion was made by Council Member Somers to continue this Died item to the meeting of March 15, 1999, in order for staff to investigate options. ,The motion died for lack of a second. Motion to Approve A motion was made by Mayor Pro Tem Cowan, seconded by Option 3 Failed to Mayor Monahan, to approve Option 3, to retrofit Conference Carry Room 1A, and to approve Budget 'Adjustment No. 99-67. The motion failed to carry 3-2, Council Members Erickson, Somers, and Dixon voting no NEW BUSINESS The Deputy City Clerk presented updates on the Santa Ana River SARX Study; and Crossings (SARX) Study, Community Objective 98-134, and the Westside Specific West Side Specific. Plan. The Development Services Director Plan reviewed the Agenda Report dated February 8, 1999. The Public Services Director summarized the Agenda Report dated February 5, 1999, and announced that the Orange County Transportation Authority (OCTA) Ihas scheduled a meeting of the Technical Advisory Group (TAG) to discuss the SARX Study- on Tuesday, February 23, 1999, 'at 6:30 p.m., City Hall Conference Room 1A. Mayor Pro Tem Cowan proposed using -churches as target groups as they are community based. She asked- the Public Services Director to research the following by the meeting of March 1, 1999: when the City appointed TAG committee representatives; are the representatives attending the meetings; and do other cities encourage their citizens to attend. 1 Ll 1 1 1 Phil Morello, Post Office Box 10487, Costa Mesa, representing "19t" to the Beach", reported that approximately 5,000 flyers were distributed which asked for resident opinion regarding a 19t' Street bridge, and stated that there was overwhelming positive support. He presented graphs showing statistics from the survey. The following Costa Mesa residents spoke in support of the 19t'' Street bridge: Robert Graham, 3260 Dakota Avenue; Paul Bunney, 984 Linden Place; Kathleen Devine, 2120 Monrovia Avenue; and Mike Ontko, 3261 Dakota Avenue, who showed pictures. Bonnie Leverich, Post Office Box 10658, Costa Mesa, noted both pros and cons for the bridge. The Public Services Director reviewed the history of the City's proposed bridges. Council Member Somers responded to the survey noted by Messrs. Graham and Morello, commenting that only one-third of one percent of the population had been polled. She reported that the City will conduct a study which will provide an overall perspective. Mayor Monahan announced that the West Side Specific Plan meeting held on February 6, 1999, will be televised on Channel 74 on Tuesdays at 7:00 p.m., Wednesdays at 3:00 p.m., Fridays at 8:00 p.m., Saturdays at 8:30 a.m., and Sundays at 5:00 P.M. COUNCIL Council Member Somers reported that Orange County Regional COMMENTS Airport Authority (OCRAA) had acquired four new member OCRAA cities, whose efforts are to investigate the best use for the EI Toro Marine Base. She commented that the South County cities have generated nearly $5 million to promote information and an initiative for the March, 2000, ballot. Skateboard Park Council Member Erickson announced that a meeting will be held on Saturday, February 27, 1999, 10:00 a.m., Neighborhood Community Center, to discuss the skateboard park. ADJOURNMENT Mayor Pro Tem Cowan stated that the Advisory Committee of Teens (ACT), along with the design team for the skateboard park, is holding the first community meeting. The Mayor declared the meeting adjourned at 11:40 p.m. Q 0`7 L_�2 Mayor of the ity of Costa Mesa ATTEST: Deputy City erk of the City of Costa Mesa S3