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HomeMy WebLinkAbout04/03/2000 - City Council1 REGULAR MEETING OF THE CITY COUNCIL CITY OF COSTA MESA APRIL 3, 2000 The City Council of the City of Costa Mesa, California, met in regular session April 3, 2000, at 6:30 p.m., in the Council Chambers of City Hall, 77 Fair Drive, Costa Mesa. The meeting was' called to order by the Mayor, followed by the Pledge of Allegiance to the Flag led by Mayor Monahan, and invocation by Pastor Tim Steward, Real Life Community Church. ROLL CALL Council Members Present: Council Members Absent: Officials Present: Mayor Gary Monahan Mayor.Pro Tem Libby Cowan Council Member Joe Erickson Council Member Heather Somers Council Member Linda Dixon None City Manager Allan Roeder City Attorney Jerry Scheer Development Services Director Donald Lamm Public S.ervices Director William Morris Administrative Services Director Steve Hayman Assistant City Attorney Tom Wood Associate Planner Mel Lee Assistant to the City Manager Ann Shultz Deputy City Clerk Mary Elliott MINUTES On motion by Council Member Erickson, seconded by Council March 6 and Member Somers, and carried 5-0, the minutes of the regular March 20, 2000 meetings of March 6 and March 20, 2000, were approved as distributed. ORDINANCES AND A motion was made by Council Member Erickson, seconded by RESOLUTIONS Council Member Somers, and carried 5-0, to read all ordinances and resolutions by title only. NEIGHBORHOOD Mayor Monahan announced that Janice Pannell would be WATCH MEETING recognized at the meeting of April 17, 2000, for hosting a Neighborhood Watch Meeting on March 29, 2000. PRESENTATION Mayor Morahan read a proclamation declaring April, 2000, as Fair Housing Month "Fair Housing Month" in the City, and commended the Fair Proclamation Hous;ng Council of Orange County for their efforts to help ensure fair and equal access to housing in Costa Mesa through education, counseling, and enforcement activities in support of fair housing laws ORAL COMMUNI- Tamar Goldman, 2324 College Drive, Costa Mesa, indicated CATIONS that she lives near the Harbor Center project, 2300 Harbor Harbor Center Boulevard, where the noise from construction is intrusive and Project the hours designated for construction are not observed. She thanked staff for responding to her complaints, noting that Home Depot seemed disinclined to follow the rules and regulations set down by the City. Ms.- Goldman compared the Target project (Public Hearing No. 2), to the Harbor Center project. She thanked the. Mayor for his courtesy in this matter. Child Care and Charlene Metoyer, 759 Allegheny Avenue, Costa Mesa, Youth Services representing the Child Care and Youth Services Committee, Committee reported that April 3 through 8, 2000, is the "Week of the Young Child" and presented a report on her Committee. She announced that the revised Child Care Directory, in English and Spanish, will be distributed to every elementary school in Costa Mesa; the Committee supports the Advisory Council for Teens and is participating, in the Teen Summit; and she detailed many other activities, including - upcoming events. Ms. Metoyer thanked- Council Member Erickson and staff for their participation in the Committee. Mayor Monahan suggested that the Ability First Program at Monte Vista School, 390 Monte Vista Avenue, an after-school program for handicapped children, be included in the brochure. He commented that the Easter Seal organization is investigating locations in Costa Mesa for an after-school program. Extension of 19th Robert Graham, 3260 Dakota Avenue, Costa Mesa, addressed Street extending 19th Street to Huntington Beach, and asked why a study of the impact, of such an action was not performed. Mayor Monahan informed Mr. Graham that the extension of 19th Street is not a part of the West Side Specific Plan. Council Member Somers stated that the General Plan had been the basis of the decision to notinclude the bridge, and there are no plans to change the General Plan at this time. Millard Comments Martin Millard, 2973 Harbor Boulevard, Costa Mesa, complained about a wall in north Costa Mesa, broken for 6 months, which the City has not repaired.' He asked for removal of a telephone booth at the southeast corner of Grace Lane and Baker Street which is in complete disrepair and used by gangs for drug deals. Mr. Millard noted his complaints regarding vending trucks selling food in his neighborhood which, he believes, is in violation of City codes, stating that has requests for action have been ignored. The City Manager reported that repairs were made to the above-mentioned telephone booth but new graffiti immediately appears, and the City does not have the authority to remove the booth because it is on private property. West Side Improve- Janice Davidson, . 1982, Arnold Avenue, Costa Mesa, co- ments chairman of the Westside Improvement Association, complained that no one in her neighborhood had received notification of the meeting of April 11, 2000, regarding the West Side Specific Plan. She read a letter regarding conditions on the west side of Costa Mesa. Mayor ,Monahan asked the Development Services Director to provide by the meeting of April 17, 2000, information regarding the notification to residents, including mailings, meetings; newspaper notices, and flyers. He rebutted comments made by Mr. Millard and Ms. Davidson regarding the lack of problems in Newport Beach by stating that this is an erroneous perception. Council Member Dixon asked that signs be posted on -street corners on the west side as a means of notification. G9 Measure F Eleanor Klein, 1661 Texas Circle, Costa Mesa, addressed Measure F on the recent ballot. She asked what actions Council will take to ensure that Costa Mesa voters have facts regarding airport issues, and encouraged early preparation for this task. Council Member Somers replied that she is the City's representative on the Orange County Regional Airport Authority, and announced its intention to support an airport at the EI Toro Marine Corps Air Station. She reported on a recent meeting held in Washington D.C. which she had attended. Feeney Comments John Feeney, 1154 Dorset Lane, Costa Mesa, mentioned the recent vote on Proposition 21 which addresses gang violence and juvenile crime prevention. He commented on gang abatement options,. noting that convicted gang members are required to register with the Police Department, and asked if the City has implemented the mechanism by which to do so. The Mayor responded that he would research that question. 19th Street Traffic June McKinzie, 165 East 19th Street, Costa Mesa, complained that the traffic on East 19th Street has increased, and stated that Police officers are not patrolling the area on a regular basis. Mayor Monahan replied that he would contact the Police Department regarding this matter. CONSENT The following item was removed from the Consent Calendar: CALENDAR Item No. 13, Contract for 18th Street Rehabilitation, Project No. 00-02. MOTION/Approved On motion by Council Member Erickson, seconded by Council Except Item 13 Member Dixon, and carried 5-0, the remaining Consent Calendar items were approved as recommended. READING FOLDER The following Reading Folder items were received and processed: Claims Claims received by the Deputy City Clerk: T. Lenore Carni; David Ramirez; Royal and Sun Alliance Insurance Company/Bank of America; and Mabel Stone. Alcoholic Beverage Alcoholic Beverage Control request from Mr. Juan Restaurant, License 2263 Fairview Road, Suite G, for a person-to-person transfer of an existing Type 41 ABC license (on -sale beer and wine for a bona fide eating place). WARRANTS The following warrants were approved: Approved Warrant Warrant Resolution 1790, funding Payroll 006 for 1790/Payroll 006 $1,529,010.39, and City operating expenses for $805,393.29, including payroll deductions. Approved Warrant Warrant Resolution 1791, funding City operating expenses 1791 for $521,391.26. REJECTED CLAIMS The following claims were rejected: Reynolds Claim from Theodore Reynolds (alleged false arrest, assault, and battery, and violation of civil rights by Costa Mesa Police Department). Fredman Claim from Douglas Fredman (alleged false arrest and false imprisonment by Costa Mesa Police Department). ADMINISTRATIVE Resolution 00-20 was adopted: A RESOLUTION OF THE CITY ACTIONS/Adopted COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, Resolution 00-20, AUTHORIZING SUBMITTAL OF AN APPLICATION TO THE for Used Oil Re- CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD cycling Block Grant FOR A 2000/2003 USED OIL RECYCLING BLOCK GRANT. Awarded Bid Item Bids received for Bid Item 1042, Root Pruning and Installation 1042, Root Pruning of Root Barriers, are on file in the City Clerk's office. The and Installation of contract was awarded to West Coast Arborists, Inc., 2200 Root Barriers, to East Via Burton Street, Anaheim, in an amount not to exceed West Coast $99,400.00 for a three-year period (the majority dollar Arborists amount of the contract will be spent in the first contract year). Received and Filed The eighth annual review of the 1990 General Plan was General Plan Review received and filed. Approved Agree- An agreement was approved with Fifth Street Properties, LLC, ment with Fifth in care of CWP Capital Management, LLC, 633 West Fifth Street Properties, Street, 72"d Floor, Los Angeles, for the dedication of a for Dedication of permanent easement to the City, for the purpose of Easement for 1-405/ constructing the 1-405/SR-55 Transitway Project, and the SR -55 Transitway Mayor and Deputy City Clerk were authorized to sign on behalf of the City. Approved Agree- A "Permission to Enter for Purpose of Construction" agreement ment with CAL- was approved with the California Department of Transportation TRANS for MOS 2 (CALTRANS) for Minimum Operating Segment (MOS) 2 as part for 1-405/SR-55 of the 1-405/SR-55 Transitway Project, and the Public Services Transitway Director was authorized to sign on behalf of the City. Approved Amend- Amendment No. 2 was approved to Master Funding Agreement ment 2 to Master No. C-95-968 with the Orange County Transportation Funding Agreement Authority (OCTA), 550 South Main Street, Orange, revising the with OCTA list of open projects, and the Mayor and Deputy City Clerk Were authorized to sign on behalf of the City. Adopted Resolution Resolution 00-21 was adopted: A RESOLUTION OF THE CITY 00-21, Vacating COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, Property for Anton SUMMARILY VACATING EXCESS RIGHT-OF-WAY LOCATED Onramp, 1-405/SR- SOUTH OF ANTON BOULEVARD BEING A PORTION OF LOT 2 55 Transitway OF TRACT 10950, for construction of the Anton Boulevard onramp, in connection with the I-405/SR-55 Transitway Project; and the Mayor and Deputy City Clerk were authorized to execute Quitclaim Deed No. 3576 on behalf of the City. Awarded Contract Bids received for Sunflower Avenue Improvements, Phase II, for Street Improve- and Harbor Boulevard/South. Coast Drive - Intersection ments, Project 00- Improvements, Project No. 00-04, are on file in the City Clerk's 04, to R. J. Noble office. The contract was awarded to R. J. Noble Company, 15505 East Lincoln Avenue, Orange, for $110,567.00. Accepted Work for Design and Build the Heating, Ventilation, Air Conditioning City Hall HVAC (HVAC) System .at City Hall, 1" Floor (West End), Project No. System, Project 99- 99-14, was completed to the satisfaction of the Public Services 14, by WCM & Director on February 25, 2000, by WCM & Associates, Inc., Associates 1904 East Riverview Drive, Suite 104, San Bernardino. The 1 work was accepted; the Deputy City Clerk was authorized to file a Notice of Completion; authorization was given to release retention monies 35 days, thereafter; the Labor and Material Bond was ordered exonerated 7 months thereafter; and the Performance Bond was ordered exonerated 12 months thereafter. Contract for 18th Item 13 on the Consent Calendar was presented: Contract for Street the 18th Street Rehabilitation Project (from Whittier Avenue to Rehabilitation Anaheim ,Avenue), Project No. 00-02. The Public Services Director reported that this contract involves a major reconstruction of 18th Street between Anaheim and Whittier Avenues, and noted that the Mesa Consolidated Water District is currently replacing waterlines in the area. He stated that construction should commence in approximately two to two and one-half weeks, and will be concluded in approximately four to four and one-half months. Brian Todd, 1845 Anaheim Avenue, No. 3A, Costa Mesa, reported that the on-going construction on 17th Street creates major havoc, and dreaded the addition of construction on 18th Street. The Public Services Director explained that construction on 17th Street should be complete prior to the commencement of summer, and the 18th Street construction will begin at the westerly end of the street. MOTION/Awarded On motion by Mayor Pro Tem Cowan, seconded by Council Contract to All Member Erickson, and carried 5-0, the contract was awarded American Asphalt to All American Asphalt, 400 East Sixth Street, Corona,. for $1,076,450.15. - PUBLIC HEARING The Deputy City Clerk announced that this was the time and PA -00-03, South place set for the public hearing to consider Planning Application Coast Plaza PA -00-03, Robert Fernandez, authorized agent for South Coast Plaza, 3315 Fairview Road, Costa Mesa, for a Master Plan amendment to construct a 1,800 -square -foot cafe with an outside dining area containing 1,000 square feet, located at the termination point of the Bear Street Bridge at 3333 Bristol Street, in a PDC zone. Environmental Determination: Exempt. The Affidavit of Publication is on file in the City Clerk's office. No communications were received. The Development Services Director reviewed the Agenda Report dated March 23, 2000. There being no speakers, the Mayor closed the public hearing. MOTION/Adopted On motion by Council Member Erickson, seconded by Council Resolution 00-22 Member Somers, and carried 5-0, Resolution 00-22 was adopted: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, APPROVING MASTER PLAN PA -00-03. PUBLIC HEARING The Deputy City Clerk announced that this was the time and Appeal of ZA-99- place set for the public hearing to consider an application from 47/DR-99-22, Al Morelli, 3412 Geranium Street, Costa Mesa, appealing the Dayton Hudson Planning Commission's approval of: Zoning Application ZA-99- (Target) 47 and Development Review DR -99-22, for Jim Theusch, authorized agent for Dayton Hudson Corporation, 1000 Nicollet Mail, TPN -12, Minneapolis, Minnesota, to construct a 143,500 - square -foot Target store, a 5,000 -square -foot district office, and a 10,800 square -foot garden center. Also included is 58,200 square feet of major tenant and in-line shops, and five 71 72 freestanding pad buildings including one drive-thru restaurant, totaling 17,925 square feet, located at 3030 Harbor Boulevard, in a C1 zone. Environmental Determination: Negative Declaration. Tentative Parcel Map - T=15958 and Planning Application PA -99-45, for SLS Associates, Inc., 500 Ygnacio Valley Road, Suite 190, . Walnut Creek, authorized agent for Dayton Hudson Corporation, to subdivide a site containing approximately 7 acres into eight parcels (the Planning Commission approved two parcels) in conjunction with the new Target store, with a conditional use permit for shared access and parking. Environmental . Determination: Negative Declaration. The Affidavit of Publication and Mailing are on file in the City Clerk's office. Communications were received from James Teusch, Senior Site Development Manager, DHC Property Development, 1000 Nicollet Mall, Minneapolis, Minnesota; concerning time frames for construction and issuance of permits; and Carolyn Thomas, no address given, supported the addition of a Target store in Costa Mesa but stated that more discussion should be held about the increased traffic, hours of operation, and subdividing the property into no more than two parcels. The City,Attorney announced that since the Tentative Parcel Map T-15958 and Planning Application PA -99-45 were not appealed by either Mr. Morelli or.Target, the item should be taken off -calendar. The Development Services Director summarized the Agenda Report dated March 27, 2000, reporting that every question raised in the appeal has been heard, reviewed, and answered. Simone Wong-Easum, Esq-, 27068 La Paz, Unit 603, Aliso Viejo, attorney for the appellant, requested a continuance citing non-compliance on the City's part of the appellant's request for records. She reported that 600 pages of documents were received from the City the previous Wednesday and that was too late to thoroughly review them prior to this meeting. She indicated that the documents were incomplete, noting the lack of an Air Quality Management District report, soils report, and missing correspondence. She felt that it would be prejudicial to her' client to conduct the hearing without the complete package. Jack Lee, attorney for the appellant, Law Offices of Simone Wong-Easum, 27068 La Paz, Unit 603, Aliso Viejo, provided a document to Council that he had received from a resident. The Development Services Director refuted a statement that from the beginning the appellant and his representatives have had difficulty obtaining documents. He stated that all public records had been made available to them, including copies of the entire permit and project folders. The Assistant City Attorney stated that his office has participated ' in the proceedings from ;the outset, and to the best of staff's ability, all the documents requested have been supplied. He believed that the City has fully complied with the appellant's public records request. The City Attorney asked the Associate Planner if he had signed a Planning/Zoning log on March 28, 2000, with regard to delivery of records to the law firm. The Associate Planner responded 'in the affirmative, and indicated that he has provided the City Attorney with a copy of the log, which was thence entered into the record. Jack Lee was concerned with environmental issues, stating that a negative declaration determination had been made prior to any noise assessment, etc. He insinuated that a letter addressed to the City Manager dated July 30, 1999, appeared to be a "deal" between the City of Costa Mesa and Target representatives regarding development of the property. The City Manager objected to the allegation that a "deal" had been struck, and denied that the project had received City approval at the initial meeting. JoAnne Farrell, 3027 Killybrooke Lane, Costa Mesa, welcomed the new Target store to her neighborhood, stating that this company becomes involved with the community, hires the handicapped, and will not endanger the neighborhood. Diane Louise Morelli, 3412 Geranium Street, Costa Mesa, daughter of the appellant, co-chairman of the Advisory Committee of Teens, asked Council to consider the issues, such as noise. She clarified that she and her family were not opposed to the Target project but asked that the store's impact be a positive one. Albert Chan, 3094 College Avenue, Costa Mesa, who lives near the proposed project, stated that he had not been contacted by representatives of the Target store, and addressed the mitigation . measures which he felt were inadequate. He alleged that the project would have a significant adverse environmental impact. Jim Theusch, representing Target, urged Council to follow the recommendations from staff and the Planning Commission. He announced the intent to open the store in October, 2001, and urged Council to address the project as it had been designed. Howard Covert, Perkowitz and Ruth Architects, 111 West Ocean Boulevard, Suite 210, Long Beach, architect for the project, reported that he had responded to Mr. Morelli's request for a 20 -foot landscaped buffer area by increasing the current area to approximately 15 to 15Y2 feet, and reducing the size of the Garden Center (adjacent to Mr. Morelli's property), adding 10 feet of landscaping along the north side of the Center. He noted that the larger landscaped median will be placed"=oto °the side of the loa'din'g area to shield Mr. Morelli's property, and exterior forklifts will not be utilized. Sarah Morelli, 3412 Geranium Street, Costa Mesa, commented that she welcomed the proposed Target Greatlands store to Costa Mesa but stressed that this is more of a redevelopment than a standard store. She related that the issues involve more than the 20 -foot buffer area; they include operational matters and the construction. 73 I�1 Referring to the "evidence" documents in this case, the City Attorney stated for the record that Pages 55 through 66 of the appeal filed by Mr. Morelli and signed on March 20, 2000 are quite detailed and -very comprehensive. Jeff Haber, Latham & Watkins, Attorneys at Law, 633 West Fifth Street, Suite 4000, Los Angeles, counsel to Target, stated that he is comfortable with the negative declaration, including the initial study and the independent review which is required by the l California Environmental Quality Act. He explained that an environmental impact report is not required because the negative declaration found no significant impacts after mitigation. The Development_ Services Director confirmed. that the project did not require an environmental impact report. Council Member Erickson clarified with Mr. Haber that Target will accept a modification to Condition of Approval No. 58, Page 26 of the Agenda Report, to ensure that the sound attenuation wall on . College Avenue will be extended to Baker Street, that the wall extension will be of .the same form and same type, and that it will not impact the view of motorists on Baker Street. The City Attorney added to the record a communication received from Simone Wong-Easum, Esq., 27068 La Paz, Unit 603, Aliso Viejo, dated March 30, 2000, directed to the City Attorney, and the reply from Jamie L. Raymond, Deputy City Attorney, dated April 3, 2000, dealing with administrative process questions, and Paragraph 3 of the Wong-Easum letter Which indicates that their firm finally obtained all the documents regarding this issue. In response to a question from the Mayor, Ms. Wong-Easum indicated that she is aware of the request for rehearing process. The Assistant City Attorney reported that after action is taken this evening, and if there is the expectation that a request for rehearing will be filed, it would be appropriate to delay filing of the notice of determination until Council takes action on the rehearing application. The Associate Planner reviewed the substance of the documents on the Target project provided to the appellant. He indicated that the only documents not provided were the actual construction drawings and building plans, citing Section 19851 of the Health and Safety Code which states that these may only be duplicated with a signed affidavit and with the approval of either the property owner or the architect of record that actually prepared the plans. Mayor Monahan addressed the comment made by Jack Lee regarding a "deal" made .by the City Manager, stating that to his knowledge, staff worked aboveboard in all manners regarding new developments. He contradicted Mr. Lee's statement that Fedco was "little", compared to Target, stating that Fedco was quite a good-sized store at 194,000 square feet, and the proposed Target will be 227,000 square feet (an increase of 39,000 square feet). Jack Lee addressed the April 3, 2000, Agenda Report, stating that the Council and City Manager more than likely have files on this subject, and asked for copies of that information. He discussed several items in that report that he considered objectionable, and issues which he felt were controversial. There being no other speakers, the Mayor closed the public hearing. Council Member Erickson commented that he has known the Morelli family for years, stated that they are a fine family, and commended their community involvement. He felt that the Target project will have far less impact on the neighborhood as Mayor Pro Tem Cowan supported the motion, agreeing that this is a quality project. Council Member Somers supported the motion, stating that questions raised have been adequately answered. She pointed out that the Development Services Director noted that further traffic studies were not necessary because traffic. generated by the project will be less than that allowable for the site. She commented that Target has adequately addressed the residents concerns. RECESS The Mayor declared a recess at 9:05 p.m., and reconvened the meeting at 9:15 p.m. OLD BUSINESS The Deputy City Clerk presented from the meeting of March 6, Negotiations with 2000, an agreement with Sakioka Farms, and Roy K. Sakioka Sakioka Farms, and Sons, 14850 Sunflower Avenue, Santa Ana, for the Parcel No. 101370- purchase of the necessary land relative to the construction of 2 the 1-405/SR-55 Transitway Project (Parcel No. 101370-2); and Budget Adjustment No. 00-84 for $362,200.00, for the purchase of the necessary right-of-way. MOTION/Continued On motion by Council Member Somers, seconded by Council to April 17, 2000 Member Erickson, and carried 5-0, this item was continued to the meeting of April 17, 2000. OLD BUSINESS The Deputy City Clerk presented an agreement with Purkiss Agreement with Rose RSI, 801 North Harbor Boulevard, Fullerton, for Purkiss Rose for $39,390.00, to design a skateboard park at the Charle Street Skateboard Park property. A communication was received from Mike Scheafer, 3327 California Street, Costa Mesa, representing Concerned Parents of Skaters, opposing selection of the Charle/Hamilton site, and recommending that Council consider construction of to noise, problems, and visual pollution than the Fedco store. MOTION/Adopted A motion was made by Council Member Erickson, seconded by Resolutions 00-23 Mayor Pro Tem Cowan, and carried 5-0, to adopt Resolution and 00-24, With- 00-24, A RESOLUTION OF THE CITY COUNCIL OF THE CITY drew T-15958 and OF COSTA MESA, CALIFORNIA, APPROVING DEVELOPMENT PA -99-45 REVIEW DR -99-22, modifying Condition of Approval No. 58 to read: the sound attenuation wall to be constructed on College Avenue shall be extended to the corner of Baker Street, working within the provisions of the Public Services Department and Planning Division to ensure visibility safety at the corner; and adding Condition of Approval No. 61, as follows, "Forklifts shall not be permitted outside any of the buildings on the premises"; to adopt Resolution 00-23, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, APPROVING MINOR CONDITIONAL USE PERMIT ZA-99-47, with adoption of both resolutions based on the Planning staff's findings and analysis and the above modifications to the Conditions of Approval; and withdrawing Item 2(a) Tentative Parcel Map T-15958 and PA -99-45. Mayor Pro Tem Cowan supported the motion, agreeing that this is a quality project. Council Member Somers supported the motion, stating that questions raised have been adequately answered. She pointed out that the Development Services Director noted that further traffic studies were not necessary because traffic. generated by the project will be less than that allowable for the site. She commented that Target has adequately addressed the residents concerns. RECESS The Mayor declared a recess at 9:05 p.m., and reconvened the meeting at 9:15 p.m. OLD BUSINESS The Deputy City Clerk presented from the meeting of March 6, Negotiations with 2000, an agreement with Sakioka Farms, and Roy K. Sakioka Sakioka Farms, and Sons, 14850 Sunflower Avenue, Santa Ana, for the Parcel No. 101370- purchase of the necessary land relative to the construction of 2 the 1-405/SR-55 Transitway Project (Parcel No. 101370-2); and Budget Adjustment No. 00-84 for $362,200.00, for the purchase of the necessary right-of-way. MOTION/Continued On motion by Council Member Somers, seconded by Council to April 17, 2000 Member Erickson, and carried 5-0, this item was continued to the meeting of April 17, 2000. OLD BUSINESS The Deputy City Clerk presented an agreement with Purkiss Agreement with Rose RSI, 801 North Harbor Boulevard, Fullerton, for Purkiss Rose for $39,390.00, to design a skateboard park at the Charle Street Skateboard Park property. A communication was received from Mike Scheafer, 3327 California Street, Costa Mesa, representing Concerned Parents of Skaters, opposing selection of the Charle/Hamilton site, and recommending that Council consider construction of four smaller skateboard parks in four corners of the City. The Public Services Director summarized the Agenda Report dated March 28, 2000. He estimated completion of the park in 12 to 13 months. Anne Hogan-Shereshevsky, 2152 Elden Avenue, Apartment 1, Costa Mesa, commented that the proposed site is small, and pointed out that a halfway -house is located in the neighborhood. -She raised questions regarding security, medical aid, restrooms, and parking. Chuck Hults, 3137 Boston Way, Costa Mesa, opposed the Charle Street site , because of the location and the traffic. He supported constructing the park in Lions Park per the original plan, and noted his approval of the selected design firm. He stated that skateboarders are being discriminated against, and their civil rights are being violated because they are treated like lower- class citizens. Paul Schmitt, P.S. Stix, 1351 Logan Avenue, Costa Mesa, commented that his group of companies employ 150 persons in the City, and they plan to launch a grand opening for the new skateboard park. He complained that the size of the Charle Street site will prohibit such an activity. He supported the designer selected, and made note of the infrastructure costs for parking and restrooms. Council Member Erickson confirmed with Mr. Schmitt that his company would participate with a $10,000.00 pledge towards the skateboard park but Mr. Schmitt indicated that he did not want recognition for this act, merely a new park for the children. MOTION/Approved A motion was made by Mayor Pro Tem Cowan, seconded by Agreement Council Member Somers, and carried 5-0, to approve the agreement with Purkiss-Rose RSI. Council Member Somers reported that Council is aware of the slowness of the process, noting that there had been a number of sites to investigate. She stated that the entire west side will eventually be upgraded, and indicated that a tot lot will be constructed along with the skateboard park. Council Member Dixon reported that Costa Mesa does not have the open space of cities such as Irvine. She stated that there were legitimate concerns with placement of the facility in Lions Park, and after investigation it was determined that the present site is the best for the City's young people. She suggested that concerned parents of skaters spend time at the intended site, stating that the park will be open only during the daytime. Mayor Monahan reluctantly supported the motion, stating that he does not have confidence in the site. He applauded the choice of Purkiss- Rose RSI. NEW BUSINESS The Deputy City Clerk presented the Costa Mesa Senior Center Costa Mesa Senior Proposed Expansion. The Administrative Services Director Center Expansion summarized the Agenda Report dated March 27, 2000. Council Member Dixon referred to a memorandum from staff dated March 23, 2000, which indicated that sufficient information had not been received to address parking and other issues, and .asked if the architect should have investigated these matters prior to making the drawings. The Development Services Director responded in the affirmative. 1 1 1 Mary Hornbuckle, 2221 Raleigh Avenue, Costa Mesa, member of the Costa'Mesa Senior Center Board of Directors, referred to a letter dated March 27, 2000, from Executive Director Alan Meyers, Ph.D., which responds to City Council questions raised at a previous study session. She reported that the building has been too small since almost the first day of operation. She stated that Dr. Meyers attended member meetings to speak on the expansion and made a special presentation after the Board study session. Mrs. Hornbuckle responded to questions from Mayor Pro Tem Cowan and Council Member Somers, and stated that the proposed expansion would handle immediate needs but an additional senior center within the City may eventually be required. She reported that some of the Center's current programs for preventative health care will be expanded, and indicated that the process of forming a senior advisory committee has begun. Council Member Erickson expressed concern that since it had been difficult to raise money for the Center, it could be even more difficult for an expanded facility with more personnel and more programs. He stated that the City's Capital Improvement Budget is planned years in advance, and did not place a high priority on the expenditure of a large sum of money for the Center in the upcoming budget year. Alan Meyers, Ph.D., Executive Director, reported that the architectural drawings will cost approximately $75,000.00 to $80,000.00, and the estimated time for completion is between 3 to 4 months. He explained that it was imperative to have more space in order to hire additional staff to develop programs and services. Dr. Meyers announced that a Director of Development had been hired.. In response to a question from Council Member Somers, -the City Manager stated that since the Senior Center building belongs to the City, the City is responsible for preparing the requests for proposal, and will oversee the design, bidding, and construction. Mayor Monahan expressed his wish to proceed with a design contract using the bidding process and considering an $80,000.00 budget adjustment in the near future rather than making a $500,000.00 decision without having a design. Council Member Erickson asked to see a larger level of funding by the -Center prior to the City's investing $80,000.00. Mrs. Hornbuckle reassured Council Member Erickson of the Center's ability to raise funds. Rex Rexford, 1554 Orange Avenue, Apartment A, Costa Mesa, addressed the wellness aspect of the Center's programs, stating that the demand was enough to handle another full-time nurse. He stated that the Center has become his "home" but noted that it is crowded. He'''commented that he would like to initiate a reading program but there is no space. - Anne Hogan-Shereshevsky, 2152 Elden Avenue, Apartment 1, Costa Mesa, commented on her activities with the Senior Center. She related her idea to make the gift shop a money raiser instead of taking items on consignment. MOTION/Approved A motion was made by Mayor- Pro Tem Cowan, seconded by, In Concept Mayor Monahan, and carried 5-0, to approve expansion of the Costa Mesa Senior Center building in concept, stipulating that 0 M prior to commitment of funds, the Senior Board shall provide the City with the following -information: a capital campaign plan for expansion; long-term annual operating budget projections (for 5 or 10 years.), including an analysis for the percentage of City grants over that term; a better estimation of construction costs, working per the City's code and with City staff for whatever the process requires; the Senior Board shall pay for the design cost putting that money ($80,000.00 as estimated at this time) into either an escrow account or some kindof holding account; work with City staff to assure that there are no variances in the expansion; and work with City staff on an analysis and review of existing space use. Mayor Monahan encouraged the Senior Board to keep all the senior citizens advised of plans for the expansion. NEW BUSINESS The Deputy City Clerk presented the Automated Agenda Agreement with System: SouthTech Systems For Automated Agreement with SouthTech Systems, 600 West Santa Ana Agenda System Boulevard, Suite 801, Santa Ana, for $52,500.00, for the design and implementation of Phase I of the Automated Agenda System. Budget Adjustment No. 00-103 for $52,500.00. 1 Include an appropriation of $52,500.00, in the 2000-2001 Budget for Phase II of the System. The Assistant to the City Manager reviewed the Agenda Report dated March 23, 2000. Council Member Erickson expressed concern regarding these types of contracts which sometimes generate additional costs in future years. He asked that the elimination of future maintenance costs be negotiated into the contract. Ron Rubino, SouthTech Systems, stated that the price quoted is a firm, fixed price which does not include any equipment that the City may acquire, and explained that the program is compatible with existing equipment. He observed that the initial phase will not require any additional equipment. He quoted a total price not to exceed •525,000.00 for additional department agendas. He stated that SouthTech will maintain the system for as long as it is in use, and the City will not be required to utilize a maintenance agreement. The City Manager committed to prove that the system works in Phase I prior to initiating Phase II. MOTION/Approved A motion was made by Mayor Pro Tem Cowan, seconded by Agreement and Council Member Erickson, and carried 5-0, to approve the Budget Adjustment agreement with SouthTech, authorize the Mayor and Deputy No. 00-103 City Clerk to sign on behalf of the City; to approve Budget Adjustment No. 00-103; and to include an appropriation of $52,500.00 in the 2000-2001 Budget for Phase II. CITY ATTORNEY'S The City Attorney requested a closed session pursuant to REPORT/Request Government Code Section 54956.9(a) to discuss Sara Fay for Closed Session: Hougard v. City of Costa Mesa, et al., Orange- County Superior Hougard v. City Court Case No. 8129856. The City Attorney announced that this item could be considered in open session. FJ 1 1 1 1 MOTION/Accepted A motion was made by Mayor Monahan, seconded by Council Recommendation Member Erickson, and carried 5-0, to approve the recommendation as contained in the City Attorney's confidential memorandum dated March 28, 2000. COUNCIL Council Member Dixon announced that the new Cultural Arts COMMENTS and Historic Preservation Committee held their first meeting on Cultural Arts and Wednesday, March 29, 2000. She reported that the group is Historic Preserva- enthusiastic and will return next month with projects and tion Committee ideas. Golf Course Council Member Erickson commented that he has received reports that the City's golf course is in the finest condition it has ever been, and noted that this reflects well on the Recreation Division, the City Manager's office, as well as Mesa Verde Partners who manage the course. He reported that the Balboa Instruments Federal Small Business Administration recently named Balboa Instruments of Costa Mesa the California Small Business of the Year, and stated that they employ 275 persons and were recognized for their Job Shadowing Program for Costa Mesa High School students, the Mentoring Program for young persons, and donating a portion of their annual profits to Neighbors -for- charity. He announced that April 15, 2000, is Neighbors -for - Neighbors Neighbors Cleanup which meets at Canyon Park and is open to the public with no prior registration. West Side Specific Mayor Pro Tem Cowan announced that the West Side Specific Plan Plan hearing process begins with a public meeting Tuesday, April 11, 2000, at the Neighborhood Community Center. She Annexations commented that she would be involved in the initial discussions of the annexation areas, including west Santa Ana Heights, noting that the first meeting will be held Wednesday, April 5,2000. ADJOURNMENT The Mayor declared the meeting adjourned at 10:55 p.m. C3C--%-?G Mayor of t e City of Costa Mesa ATTEST: 1• �,, - Deputy City erk of the City of Costa Mesa