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HomeMy WebLinkAbout10-58 - Authorizing Records Destruction for Administration Division of PD Pursuant to ORD 75-60RESOLUTION NO. 10-58 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, AUTHORIZING RECORDS DESTRUCTION FOR THE ADMINISTRATION DIVISION OF THE POLICE DEPARTMENT OF THE CITY OF COSTA MESA, PURSUANT TO ORDINANCE NO. 75-60. T- HE-CIT-YCOUNCIL--OF T-HE-CI-T-YOFCOS--T-AMES-AHEREB-Y—RESOL-VES AS FOLLOWS: WHEREAS, the City Council adopted Ordinance No. 75-60 on the 15th day of January, 1975, which said ordinance requires the approval of the City Council by resolution for destruction of certain records; and WHEREAS, the City Attorney's Office, pursuant to requirements of the Government Code, has examined said records to ascertain whether or not retention is legally necessary; and WHEREAS, the City Attorney's Office has determined that destruction of said records will not adversely affect the functions of government nor impair the legal rights of the City; NOW,, THEREFORE, BE IT RESOLVED that the records listed in the attached request for records destruction for the Administration Division, of the Police Department, are hereby authorized to be destroyed in such a manner that will not allow them to be restored or reconstituted. PASSED AND ADOPTED this 3rd day of A9995 2010. Allan R. Mansoor, Mayor ATTEST: 0 - (a Z. e-) Jul' Folcik, C' y Clerk APPROVED AS TO FORM: Kimberly Hall Barlow, City Attorney STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF COSTA MESA ) I, JULIE FOLCIK, City Clerk of'the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 10-58 and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 3rd day of August, 2010, by the following roll call vote, to wit: AYES: COUNCIL MEMBERS: MANSOOR, LEECE, BEVER, FOLEY, MONAHAN NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 4th day of August, 2010. (SEAL.) J JULI OLCIK, CI Y CLERK Request for City Attorney's Approval Citizen/Internal Complaints; and 2001-06 Date: December 21, 2009 Department Name: Costa Mesa Police VI-2 Years; I1-6 Years for Destruction of: 2002-03 Police Department Miscellaneous Correspondence. Department, Chief of Police Office— Approval Granted by City Attorney: Q_ J RECORD NAME OR FORM NUMBER CLASS SPECIFIC DESCRIPTION OF RECORD YES NO COMMENTS 1 2002 GENERAL ADMINISTRATIVE COMPLAINTS 1 II ;Files are kept for 6 current years: x GA 02-01 Off Kevin Condon/Citizen—Nancy Guthrie GA 02-02 Off Charles Oliver/Citizen—J. Dilworth GA 02-04 Off William Taylor/Internal Complaint GA 02-04 Off Doug Johnson/Internal Complaint GA 02-05 Off Charles Powers/Citizen—Randal Hetrick GA 02-06 Off Matthew Olin/Citizen—Michael Pospisil GA 02-07 Off Jeremy Hauser/Citizen/Intemal, Trfc Coll GA 02-08 Kris Williamson, CSS/Citizen—V. Estrada GA 02-09 Off Tony Yannizzi/Citizen—B. McDonald GA 02-09 Off Dennis Dickens/Citizen—B. McDonald GA 02-10 Unknown Officer/Internal GA 02-11 Off Gabriel Coyoca/Citzen—Andres Rendon GA 02-12 Off Todd Williams/Citizen—Dolores Bogdahn GA 02-13 Off Jeffrey Graham/Citizen--Mary McGowan GA 02-14 Off Tony Yannizzi/Citizen—Douglas Coglitore GA 02-14 Off Dennis Dickens/Citizen—Douglas Coglitore GA 02-15 Jeanette Zangger, Recs Supv/Cit—L. Rusher GA 02-16 Off Vern Hupp/Internal GA 02-17 Sgt Scott May/Citizen W. Gaertner de Almeida GA 02-18 Unknown Officer/Internal GA 02-19 Unknown Officer/Internal GA 02-20 Traci Blanton, CSS/Internal—Traffic Collision GA 02-21 Sgt Scott May/Citizen—Jill Curtis GA 02-22 Off Alberto Lopez/Citizen—Jesse Jones GA 02-23 Lily Martinez, Civ Inv/Internal—Traffic Coll GA 02-24 Unknown Officer/Internal RECORD NAME OR FORM NUMBER CLASS SPECIFIC DESCRIPTION OF RECORD YES NO COMMENTS 2 y 2002 CITIZEN & _IITERI�AL C9Iv1PLAIITS 2 'II 02-01 Off Brian Harris/Citizen—Peter Mastrosimone 2Jles are kept for 6 currentyears 02-02 Off Jeffrey Graham/Internal Complaint 02-03 Corp Doug Johnson/Internal Complaint 02-08 Off Bob Fate/Internal Complaint 02-14 Off Tony Yannizzi/Citizen-Douglas Coglitore 02-14 Off Dennis Dickens/Citizen—DouglasCoglitore 02-15 Off Josh Kuo/Citizen—Ann Davis 02-20 Off John Gates/Internal Complaint 02-22 Off Charles Powers/Citizen—Randall Hetrick 02-23 Off Brian Harris/Internal 02-23 Off William Taylor/Internal Complaint 02-24 Off Robert Blair/Internal Complaint 02-25 Corp Greg Scott/Internal Complaint 02-27 Off Jeffrey Graham/Internal Complaint 02-28 Corp Mike Carver/Intemal Complaint 02-29 Off Glen Langford/Intemal Complaint 02-30 Off Kevin Condon/Internal Complaint 02-33 Sgt Gary McErlain/Citizen-8 Complainants 02-34 Josefma Gutierrez, CSS/Intemal Complaint 02-35 Capt Tom Wamack/Internal Complaint 02-36 Durham, D.Freeman, Hoferitza, Graham/Citizen— Huitzilopochtli, Ramirez, Sink 02-37 Henderson, D. Harris, Epperson/Citizen—Terri Torgerson 02-39 Capt Les Gogerty/Internal Complaint 02-40 Off Frank Christian/Citizen—Frank Sutton 02-43 Sgt Neil Leverett/Internal Complaint 02-44 Sgt Joyce LaPointe/Internal Complaint 02-46 Off Dennis Dickens/Citizen—Brent Buhman 02-48 Off Kurt Lystne/Internal Complaint 02-49 Off Brian Harris/Internal Complaint 02-50 Off Charles Oliver/Internal Complaint 02-51 Off Mark Berger/Citizen—Benjamin Davis 02-51 Off Brian Harris/Citizen—Benjamin Davis 02-52 Nicole Freeman, CSS/Internal Complaint 02-56 Off Mike Manson/Intemal Complaint 02-57 Off Robert Blair/Internal Complaint RECORD NAME OR FORM NUMBER CLASS SPECIFIC DESCRIPTION OF RECORD YES NO COMMENTS 3 2002 AUDIOMP9 TAPES 3 II 3r Tapesfare kept for 6 current years X 02-01 Audio Off B. Harris, 4 tapes 02-02 Audio Off Graham, 4 tapes 02-04 Audio Off J. Torres, 6 tapes 02-03 Audio Cpl D. Johnson, 4 tapes 02-07 Audio Off Hauser 02-08 Audio Off Fate 02-22 Audio Off Powers, 12 tapes 02-15 Audio Off Kuo, 4 tapes 02-33 Audio Sgt McErlain, 21 tapes 02-33 Audio Sgt McErlain, 21 tapes 02-14 Audio Off Yannizzi, 2 tapes 02-14 Ofs Yannizzi & Dickens 02-14 Audio Off Dickens 02-21 Audio Lt Epperson, 4 tapes 02-18 Audio Off Petropulos 02-18 Audio Sharyn Panaggio 02-36 Audio Sgt Durham, 17 tapes 02-36 Audio Off D. Freeman, 16 tapes 02-36 Audio Off Graham, 16 tapes 02-36 Audio Sgt Hoferitza, 16 tapes 02-20 Audio Off Gates 02-21 Audio Off M. Garcia 02-23 Audio Off W. Taylor 02-23 Audio Off B. Harris 02-32 Audio Off M. Johnson, 8 tapes 02-24 Audio Off Blair 02-25 Audio Sgt Scott 02-27 Audio Off Graham, 2 tapes 02-28 Audio Cpl Mike Carver 02-29 Audio Off Langford 02-30 Audio Off Condon 02-34 Audio J. Gutierrez 02-40 Audio Off Christian, 5 tapes 02-36 Sgt Durham 02-37 Audio D. Harris 02-37 Audio T. Henderson 02-37 Audio Off Le 02-43 Audio Sgt Leveratt, 4 tapes F-77- I o 1-71 RECORD NAME OR FORM NUMBER CLASS SPECIFIC DESCRIPTION OF RECORD YES NO COMMENTS 3. 2002 Audio/Video Tapes - Continued: 02-45 Audio Off J. Torres, 6 tapes 02-51 Audio Off Berger, 8 tapes 02-51 Audio Off B. Harris, 8 tapes 02-44 Audio Sgt LaPointe 02-46 Audio Off Dickens, 2 tapes 02-49 Audio Off B. Harris, 3 tapes 02-50 Audio Off Powers, 4 tapes 02-48 Audio Off Lystne 02-49 Video Off B. Harris 02-52 Audio N. Freeman, 3 tapes 02-50 Video Off Oliver 02-54 Audio Off Blair, 3 tapes 02-56 Audio Off Manson GA 02-23 Audio Lily Martinez 4 2003 C'ENERAI ADMINISTRATIVE COMPLAINTS 4 II 4 Files are kept for 6 'current years GA 03-01 Off Todd Williams/Citizen—Robin Smith��� GA 03-02 Off Chris Walk/Citizen—Elsa Sham GA 03-03 Off Mitch Johnson/Citizen—Harry Berkowitz GA 03-04 Unknown Officer/Citizen—Sandi Corona GA 03-05 Off Bobby Pham/Citizen—Richard Degan GA 03-06 Off Jeff Graham/Citizen—Jeff Hack GA 03-06 Off Charles Oliver/Citizen—Jeff Hack GA 03-08 Off Bobby Pham/Citizen—Richard Goff GA 03-09 Sgt Cameron Phillips/Citizen—Marks & Wood GA 03-10 Off Matt Selinske/Citizen—M. Petroff GA 03-11 Off Scott Stafford/Citizen—Daniel York 5 2003 CITIZEl _& IN_TE_R_NAL COMPLAINTS: �.._ ST 5-F ar �Ies are kept for 6 current years _ 03-01 Shauna�Murry, CSS/Internal Complaint 03-02 Off John Susman/Internal Complaint 03-03 Sgt Vic Bakkila/Intemal Complaint 03-04 Off Scott Stafford/Internal Complaint 03-05 Off George Rose/Internal Complaint 03-06 Off Tony Yannizzi/Intemal Complaint 03-08 Off Kevin Fejeran/Intemal Complaint 03-10 Corp Mike Carver/Internal Complaint RECORD NAME OR FORM NUMBER CLASS SPECIFIC DESCRIPTION OF RECORD YES NO COMMENTS 5. 2003 Citizen & Internal Complaints - Continued 03-11 Corp Garth Wilson/Internal Complaint 03-12 Sgt Darrel Raney/Internal Complaint 03-13 Off Brian Harris/Internal Complaint 03-14 David Crowell, CSS/Internal Complaint 03-17 Sgt David Hamel/Internal Clomplaint 03-17 Sgt Mike Ginther/Internal Complaint 03-17 Sgt Darrel Raney/Internal Complaint 03-17 Off Rob Dimel/Internal Complaint 03-17 Off Jose Morales/Internal Complaint 03-18 Off J. Hauser/Internal Complaint 03-19 Catherine Abernathy, Rees Tech/Internal Complaint 03-20 Off Phil Hartman/Internal Complaint 03-21 Lt. Clay Epperson/Internal Complaint 03-21 Lt. Loren Wyrick/Internal Complaint 03-21 Sgt. Mike Ginther/Internal Complaint 03-32 Off Dana Potts/Internal Complaint 03-33 Off Brian Harris/Internal Complaint 03-37 Off John Smith/Internal Complaint 03-38 Off Brian Harris/Internal Complaint 03-40 Victoria Taylor, Rees Tech/Internal Complaint 03-42 Off Mike Carver/Internal Complaint 03-44 Off Keith Leung/Internal 03-45 Off Mitch Phillips/Internal Complaint 03-46 Sgt Scott May/Citizen—Jed Jenkins 03-46 Off Dennis Dickens/Citi zenll Jed Jenkins 03-46 Lt Karl Schuler/Citizen—Jed Jenkins 03-48 Off Jose Torres/Internal 03-48 Off Mario Garcia/Internal 03-49 Off Doug Johnson/Internal 03-50 Off Phil Hartman/Citizen—Erika LaCrosse 03-51 Off Jose Morales/Internal 03-52 Meloni McMinimy, CSS/In ernal 03-53 Sgt Joyce LaPointe/Citizen Noy Olmedo 03-54 Sgt Joyce LaPointe/Citizen Donna Gutierrez 03-56 Off Todd Williams/Citizen—Lacy Gholston 03-57 Sgt Gary McErlain/Internal 5 RECORD NAME OR FORM NUMBER CLASS SPECIFIC DESCRIPTION OF RECORD YES NO COMMENTS 6 200�,A`UDIO TAPES%CD'S' 6 II 6 Tapes are keRt forb_current years;; �/ 03-01 Audio S. Murray, 7 tapes 03-03 Audio Sgt Bakkila, 3 tapes 03-02 Audio Off Susman, 2 tapes 03-01 Audio Off Williams 03-03 Audio Off M. Johnson 03-04 Audio Unknown Officer 03-05 Audio Off Rose 03-06 Audio Off Graham 03-06 Audio Off Yannizzi 03-06 Audio Off Graham 03-13 Audio Off B. Harris, 5 tapes 03-09 Audio Off Diaz 03-21 Audio Lt Epperson, 12 tapes 03-10 Audio Cpl Mike Carver 03-21 Audio Lt Wyrick, 11 tapes 03-11 Audio Off Wilson 03-12 Audio Sgt. Raney 03-19 Audio C. Abernathy, 3 tapes 03-16 Audio Off J. Torres 03-20 Audio Off Hartman 03-33 Audio Off B. Harris, 10 tapes 03-23 Audio Off R. Meng 03-24 Audio Off Souza 03-26 Audio Lt. Wyrick 03-27 Audio Cpl Mike Carver, 03-28 Audio Off W. Taylor 03-32 Audio Off Potts 03-37 Smith, B. Phillips, Dondero, Durham, Huggins, Sgt McErlain 09/09/03; Off. Smith 10/16/03, John Smith 02/27/04. 03-44 Sgt Hoferitza—Copy 03-44 Sgt Hoferitza—Original 03-50 Hartman 11/18/03, EMCA La Cross 03-51 Morales T/C Interview 01/05/04 03-14 David Crowell, Tim Starn 07/23/03 03-37 Brian Harris 09/10/03 on RECORD NAME OR FORM NUMBER CLASS SPECIFIC DESCRIPTION OF RECORD YES NO COMMENTS 6. 2003 Audio Tapes/CD's - Continu,ed 03-40 Victoria Taylor 12/03/03 03-56 Sharonda Morris 12/30/03, Fair/Pham 01/11/04, Williams 01/13/04, Guth 01/13/04 03-52 Steven Felter 06/10/04, CSS McMinimy 11/24/03 03-52 Mitch Phillips 09/04/03, Noy Olmeda 08/13/03 03-48 Garcia, M 03/10/04, Le 03/110/04, Bao 03/10/04, J. Torres 03/10/04, Dimel 03/10/04 03-46 J. Jenkins 10/23/03, Cadet Bao 11/15/03, Loren Ueune 060/24/03, Lt. Birney 05/31/03, Off Yannizzi 11/25/03, Scott May 12/11/03, Lt. Schuler 11/25/03, D. Dickens 12/11/03. 7 _ CORRESPONDENCE FILE (CHIEF OF POLICE OFFICE)'; 7�?II Files are kept for 2 Current Years ars • 01/24/06 Email to D.Westenhaver/R.Smith from A.Huggins, N Subj: Alianza Indigena Organization Meeting, 10 pages. / • 08/07/06 Email to PDEXEC; C.Walk from S. Staveley, Subj: Graduation, 1 page. • 11/29/05 Email to PDEXEC from J. Hensley, Subj: Homeless Problem behind All Creatures Care Cottage, 1 page. • 05/25/05 Memo to S. Hayman from J. Hensley, Subj: A.R.5.2-Building Modifications, 3 pages. • 04/20/05 Letter of Appreciation to Janet Curtis, CMPD from Tony Manrique (The All-American Boys Chorus), 1 page. • 07/17/06 Charity request letter to `Boys & Girls Club Supporter" from Steve Lampron, Branch Director, 3 pages. • 10/10/05 Resignation letter to Dari Monahan, Boys & Girls Club of Harbor Area from J. Hensley, 3 pages. • 08/11/05 Email to J.Hensley from Larry Fettis, Subj: Boys and Girls Club, 7 pages. • 09/20/05 Thank you letter to Joylnn Bonn (Benn & Assocs.) from Tom Warnack, 1 page. 10/09/06 Survey Letter to "Agency Administrator" from Richard Conroy, CISM Principal Investigator, 2 pages. • 11/21/06 Email to Police Technical Services Employees from S. Ford, Subj: Xmas Lunch, 1 page. • 06/26/06 Email to A. Silva, R. Kirkbride, D. Westenhaver. 7 7. Correspondence File (Chief of Police Office)-Cont'd • R. Ruiz from Doborah Dobrott, Subj: Copier Installation, 1 page. • 07/28/06 Email to Lloyd Swanson from S. Ford, Subj: Copier for PD, 2 pages. • 09/05/06 Email to T. Curtis from S. Staveley, Subj: • Reminder -8h Annual CSUF Domestic Violence Conference, 4 pages. • 10/19/05 Email to D. Westenhaver from Sandra Lishka, Subj: Lunch w/Chiefs, 2 pages. • 01/22/04 Fax to Doneen from Donna, Subj: Catering Menus, 6 pages. • 01/23/04 Fax to Doneen from Pattie, Subj: Catering Menus, 9 pages. • 09/14/06 Email to Police Dept from J. Blanton, Subj: Evidence Booking, 1 page. • 10/12/06 Employee of the Month Nomination: John Aguilar & Steve Ridgeway, 1 page. • 10/18/05 Email to D. Westenhaver from J. Hensley, Subj: Telephone Msg, 3 pages. • 05/16/05 City of CM Employee List, 16 pages. • 08/29/05 Email to PDEXEC from J. Hensley, Subj: Proposed Fairview Channel Bike, Trail, 1 page. • 09/13/05 Letter of Support to Ms. Leda Albright, Families of Costa Mesa from J. Hensley, 1 page. • 06/03/05 Invitation Letter to J. Hensley from Art Wardner, Fish Harbor Area, Inc., 1 page. • 11/06/06 Address change notification from Victoria Havasy, Ph.D to S. Stavely, 2 pages. • 09/22/05 Request Donation Letter to J. Hensley from Hoag Hospital, 1 page. • 10/31/06 Email to PD from S. Lozano, Subj: Trick or Treat costume judging, 2 pages. • 10/23/06 Letter of Appreciation to K.Small, HBPD from S. Stavely, 1 page. • 06/14/06 Homeland Security Letter from Matthew Bettenhausen to J. Hensley, 3 pages. • 08/24/06 Notice letter from S. Stavely stating citizen was victim of identity theft, 2 pages. 7. Correspondence File (Chief of Police Office)-Cont'd • 08/31/05 Email to D. Westenhaver from George Saadeh, SAPD, Subj: visit from Office of Homeland Security Meeting, 1 page. • 09/29/05 Hilton Costa Mesa Banquet Check Invoice, 3 pages. • 09/08/05 Invitation letter from Rev. Rod Randall, Harbor Trinity Church to J. Hensley, 1 page. • 07/13/05 Business card from R. Richardson, Alcohol & Drug Advisory Board and handwritten note from A. Miller, 1 page. • 11/18/06 Copy of DR# 06-18882 Incident/Suicide Report, 15 pages. • 2006 Photocopy of PD suggestions that employees entered on cards for the Interim Chief of Police, 30 pages. • 11/01/06 Letter from Info Link OC to PD, 5 pages. • 08/25/06 Email to various Governmental Agencies from Michael Tapia, Commander, 9h CST, Subj: Copy of Agency _POC 24aug06.xls, 15 pages. • 06/20/06 Email to D. Andersen, RI Allum, A. Yannizzi from J. Hensley, Subj: Fourth of July task Force, 1 page. • 10/26/06 Email to PD from J. Chervony, Subj: Keep Kids Alive Drive 25, 4 pages. • 10/23/06 Request for records letter to Chief of Police from Lance Pugmire, LA Times, 1 page. • 08/11/06 Email to D. Westenhaver from C. Phillips, Subj: Lil Lighthouse Preschool Dedication Ceremony, 3 pages. • 10/19/06 Email to Affasd Shakih, Aldham, D. Westenhaver, S. LaFond from J. Armendaris, Subj: Maalen Planning Meeting Date Change, 7 pages. • 2006 Mesa North Community Association Newsletter, 10 pages. • 05/09/05 Memo to Mayor A. Mansoor from A. Roeder, Subj: Request of the Mesa North Crime Prevention Committee, 6 pages. • 08/23/05 Email to J. Hensley from Dane Bora, Subj: New Employee Orientation Video, 1 page. • 11/14/06 Responses to OC Grand Jury Letter to A. L. Musgrave, Chairperson, OC Grand Jury from S. Stavel , 12 7. Correspondence File (Chief of Police Office)-Cont'd pages. • 11/18/06 CMPD Current Organization Structure chart, 5 pages. • 06/14/06 Exit interview letter to OC Chiefs of Police & Sheriff's Association from OC Grand Jury, 2 pages. • 08/10/06 OC Terrorism Early Warning Group Advisory Memo, Subj: Foiled Airline Plot, 1 page. • 08/14/06 Email to various governmental agencies from OC Human Relations Immigration, Subj: OC Human Relatins Immigration Newsletter, 5 pages; • 06/14/06 Memo to OC Humane Society from J. Hensley, Subj: OC Humane Society Inspection, 5 pages. • 04/27/06 Congratulatory Letter to J. Hensley from C. William Wood, OC Human Relations Commission, 1 page. • 01/24/06 OSHA's Summary of Work -Related Injuries and Illnesses, 1 age. • 09/13/05 K-9 Show Invitation Letter to J. Hensley from Dep. Todd Schmaltz, OCPCA Pres/OC Sheriff's Dept., 2 pages. • 09/15/05 Notification of Warrant program letter addressed to Alan Slater, OC Superior Court from J. Hensley, 2 pages. • 10/18/05 Memo to Mike Linares, CDBG/Home Coordintor from J. Hensley, Subj: Orange Coast Interfaith Shelter, 4 pages. • 07/07/05 Email to City -All from S. Haymen, Subj: OC Fair Invitation, 1 page. • 2001-2005 Letters to Al Lebas from D. Westenhaver, Subj: Peace Officer Memorial Pins, 37pages. • 11/16/06 Memo to PD from S. Stavely, Subj: Temporary Reorganization of Divisions, 1 page. • 10/25/06 Email to City -All from Marc Puckett, Subj: Pension Protection Act of 2006, 2 pages. • 11/20/06 Email to PDEXEC from S. Stavely, Subj: Powerpoint Presentation on Performance Measures, 14 pages. • 09/05/06 Memo to Chief Stavely from C. Larkins, Subj: Vehicle Service Notice, 1 page. • 2006 OC Probation Information Newsletter, 20 pages. • 2006 P.O.S.T. Update Newsletter, 11 pages. 10 7. Correspondence File (Chief of P61iceOffice)-Cont'd • 07/05/06 Memo to S. Stavely from H. Tate, Subj: Police Officer Recruitment Status Report, 7 pages. • 04/17/06 Support Expansion of School District Letter to Rhonda Reid from J. Hensley, 2 pages. • 10/31/05 Memo to All Report Writers from L. Wyrick, Subj: Victim Information of 594 cases, 1 page. • 12/20/05 Email to PD from A. Huggins, Subj: Proposition 69 Success, 5 pages. • 10/27/05 Memo to B. Morris, B. Harley from T. Wamack, Subj: Police Facility Basement Water Infiltration, 4 pages. • 12/01/05 Promotion Ceremony, bios and opening statements, 26 pages. • 11/03/05 Email to A. Huggins, PDEXEC from J. Hensley, Subj: Badges to be Turned in After Promotions, 2 pages. • 09/06/05 Email to PD from H. Tate, Subj: Lt. Testing, 1 page. • 08/31/05 Email to PD from H. Tate, Subj: Corporals test Wed 7h Sept, 1 page. • 08/31/05 Email to PDEXEC from T. Warnack, Subj: P.S.U. Lt. Opening, 1 page. • 08/24/05 Email to PD from Hugh ate, Subj: Sergeants Promotional Participants, 1 page. • 08/23/05 Oral Interview Schedule for Police Sergeant, 1 page. • 08/31/05 Email to J. Hensley from H. Tate, Subj: Oral Board Dates, 1 page. • 08/31/05 Email to PD from H. Tate, Subj: Corporal Applicants, 1 page. • 10/13/05 Email to Karl Verhoef from D. Westenhaver, Subj: Badges, 2 pages. • 12/27/06 Radio Dispatch Notification Letter to J. Hensley from Parker Hancock, Interim Director, Harbors, Beaches & Parks, 1 page. • 10/24/06 Email to PD from D. Kress, Subj: Range Qualification, 1 page. • 07/27/06 Email to D. Westenhaver/L. Wyrick from S. Stavely, Subj: Rotation—Staveley Version 072006, 2 pages. • June 2006 Request donation letterto J. Hensley from Edward] 7. Correspondence File (Chief of Police Office)-Cont'd Hernandez, Jr. Rancho Santiago Comm College Dist., 2 pages. • 05/19/06 Fax from OC Register regarding publication of annual fire safety section in paper, 2 pages. • 05/02/06 Email to T. Warnack, L. Gogerty, R. Ciszek from H. Tate, Subj: Failure to Qualify— March -April 2006,3 pages. • 12/01/05 Retirement flyer for J. Fitzpatrick, 1 page. • July -Dec 2005 Retirement Planning Workshops, 2 pages. • 03/29/05 Recommendation Letter of Randolph Leaf addressed to Ms. Nichole Maraz, Univ of Phoenix, So Cal Campus from J. Hensley, 1 page. • 10/12/06 Memo to A. Roeder from D. Makiyama, Subj: Shoulder Tap Program, 1 page. • 06/20/06 Santa Ana Complex Roster, 1600 N. Main Street, Santa Ana, 1 page. • 01/01/05 Email to D. Westenhaver from M. Grimmond, Subj: Sergeants/Corporals Meeting, 2 pages. • 02/02/06 Memo to Sworn PD Personnel from K. Davis, S. May, Subj: SWAT Tactical Team Recruitment & Testing, 1 page. • 02/09/06 Memo to Sworn PD Personnel from K. Davis, Subj: SWAT Hostage Negotiations Team Recruitment & Testing, 1 page. • 11/10/05 Email to D. Westenhaver from C. Dieball, Subj: Meeting with Chief Hensley, 20 pages. • 09/14/05 Renewal of MOU Letter from So Calif Drug Task Force to J. Hensley from Briane M. Grey, 10 pages. • 05/19/05 Thank you letter from Superior Court of California, Marcia Adler, Chair to J. Hensley, 1 page. • 04/25/05 Letter to former employee Walt Silver from D. Westenhaver, Re: Plaque, 4 pages. • 10/31/06 Memo to All Personnel from S. Staveley, Subj: Transfers, 1 page. • 11/02/05 Memo to All Personnel from J. Hensley, Subj: Promotions & Transfers, 2 pages. • 09/26/06 Thank you letter to Karl Schuler for participating in OTS grant program from Christopher Murphy, Director, 1 12 7. Correspondence File (Chief of Police Office)-Cont'd page. • 10/19/06 Email to C. Epperson, PDEXEC from S. Staveley, Subj: Taser Policy, 4 pages. • 06/21/06 Letter of Appreciation to Tustin PD from J. Hensley, 1 page. • 07/20/06 Thank you letter to OC Sheriff s for their letter of appreciation for CMPD Off Cohen from S. Stavely, 1 page. • 08/15/06 Thank you for invitation letter to Marge Menashe, Lil Lighthouse Preschool from S. Staveley, 5 pages. • 08/28/06 Thank you for invitation letter to Assemblymember Van Tran from S. Staveley, 2 pages. • 07/11/06 Letter of Appreciation to Nicole Jones, LaQuinta Inn from S. Staveley, 1 page. • 06/06/06 Letter of Appreciation to J. Hensley from Susan Markey, OC Sheriff's Dept, 1 page. • 08/03/06 Email to PDEXEC from S. Staveley, Subj: T3 Motion Info & Meeting Request, 5 pages. • 08/16/04 to 10/03/05 "Important Message Book," telephone messages. • 10/10/05 to 05/10/06 "Important Message Book," telephone messages. • 11/09/06 Email to City -All from Murial Ullman, Subj: "Chips for Charity," 1 page. • 10/18/06 Letter of appreciation to United States Marshals from S. Staveley, 1 page. • 08/16/06 Email from Tina Foster to S. Ford, PDEXEC, Subj: Repy to Staff Meeting Discussion, re: Uniforms, 2 pages. • 12/15/05 Memo to Jeff VanEs from Kelly McGovern, Subj: Letter of Appreciation, 1 page. • 12/28/06 Email from L. Wyrick to R. Smith, Subj: Plain Vehicle Assignments, 1 page. • 09/18/06 Email from S. Staveley to L. Wyrick, Subj:. Cars, 1 page. • 10/12/06 Email from S. Staveley to PDEXEC, Subj: Vehicle Request Form New. Doc, 2 pages. • 08/31/06 Letter to D. Westenhaver from J. Brownlee, Vanguard University, Subj: Flyers for PD Staff, 1 page. • 02/23/06 Email from J. Hensley to, L. Wyrick, PDEXEC, 13 L 7. Correspondence File (Chief of Police Office)-Cont'd T� Subj: Vehicle Installation Information, 3 pages. • 07/25/06 Email from S. Staveley to PDEXEC, Subj: Westminster pay -to -park program, 1 page. • Jan 2005 to Dec 2006 Administrative Personnel rosters, 5 pages. • 02/09/99 Three-part memo to Sgt. Walker from Court Liaison Off. S. Malone, Subj: Dros, Info phone, GERX Subj, 2 pages. • 11/28/05 Email from J. Hensley to L. Hicks, Subj: Canine Bite Survey for Paul Coble of Jones & Mayer, 3 pages. • 11/14/06 Memo to Allan Roeder from S. Staveley, Subj: Animal Control Issues, 6 pages. • 08/18/05 Email from D. Westenhaver to A. Beames, Subj: Camille Jordano, 1 page. • 08/10/05 Email from H. Tate to PD, Subj: Corporals Test, 1 page. • 07/12/05 Email from H. Tate to PD, Subj: Sergeants Testing, 1 page. • 08/04/05 Email from H. Tate to PD, Subj: Sergeants Test Applicants, 1 page. • 08/23/05 Oral Interview Schedule, 2 pages. • 08/16/05 Email from H. Tate to PD, Subj: Lt's Test Applicants — Testing Process, 1 page. • 10/24/05 Email from D. Westenhaver to PDSupervisors; PDCorporals, Subj: The OC Register Newspaper Article, 3 pages. • 02/13/06 Support of AB 618 letter to Assemblyman Dave Cogdill from J. Hensley, 5 pages. • 10/03/05 Memo to M. Puckett, J. Hensley, T. Warnack, L. Gogerty from M. Garcia, Det., Subj: Asset Forfeiture DR 05-10819, 3 pages. • 07/20/06 Letter of Appreciation from S. Staveley to Karen Johnson, Dept of Public Admin/Public Guardian, 1 page. • 08/23/06 Letter of Appreciation to Matt Lacke, Cell Business Equipment from S. Staveley, 1 page. • 08/28/06 Letter of Appreciation to Bob Geschwender, Cell business Equipment from S. Staveley, 1 page. • 03/11/05 Letter of Appreciation to Kelly King, Cin ular 14 7. Correspondence File (Chief of Police Office)-Cont'd X Wireless from J. Hensley, 1 page. • 04/29/04 Letter to Sherri Morehouse, ASIS Special Events Chairperson from J. Hensley, Re: Certificate of Merit, 5 pages. • 06/17/04 Letter of Appreciation from Kruger Team Sports to J. Hensley, Re: Det. Jerry Souza, 4 pages. • 04/08/04 Thank you letter from J. Hensley to John Ragsdale, 7 -Eleven, Inc. Southwest Divn., Re: Off Cohen, 1 page. • 04/08/04 Thank you letter from J. Hensley to Mr. & Mrs. Berry, Re: Off Goodfellow, 1 page. • 04/08/04 Thank you letter from J. Hensley to Ms. Linda Feller, Re: Off Condon, 1 page. • 04/08/04 Thank you letter from J. Hensley to Ms. Rosalyn Lostrom, re: Sgt. B. Phillips, 1 page. • 04/08/04 Thank you letter from J. Hensley to Dr. Norman VonHerzen, re: Sgt. Durham, 1 page. • 04/07/04 Thank you letter from J. Hensley to Ms. Jennifer Wagner, re: Off. Casarez, 2 pages • 04/08/04 Thank you letter from J. Hensley to Mr. Darell Freeman, re: Offs. Lystne, Bates, Dibble, Sgt Andersen & Dets Fate, Cacho & Everett, 1 page. • 12/04/06 Thank you letter from S. Staveley to Mr. Donald Strenk, BP West Coast Products, re: Sgt B. Phillips, 3 pages. • 03/14/06 Thank you letter from J. Hensley to Steve Swain, re: CMPD, 2 pages. �CMPD • 06/14/05 Letter of Appreciation to from Orange PD, Re: Sgt Hamel, Offs Coyoca, McKinley, Chamberlin, Sepulveda, Casarez, Stafford, 1 page. • 07/24/05Letter of Appreciation to Chief Hensley from Mildred & Donald Nicholson, re: . Hensley, 1 page. • 07/12/05 Letter of Appreciation to Chief Hensley from Vicki de Reynal, re: Offs Fair & Bradbury, 1 page. • 07/21/05 Letter of Appreciation to whom it may concern from Anne MacManen, Re: Off Fettis, 1 page. • 07/18/05 Letter of Appreciation to Off Gilman from Gary Delacy, 1 page. • 07/192/05 Letter of Appreciation to Cristina (Goodfellow) from Rachael Lies, 1 page. 7. Correspondence File (Chief of Police Office)-Cont'd • 07/13/05 Letter of Appreciation to Chief Hensley from Dana /\ Simmons, re: Off Rose, 2 pages. • 07/11/05 Letter of Appreciation to Chief Hensley from Dept of Alcoholic Bev Contrl, re: Off Christian, 1 page. • 05/19/05 Thank you letter from J. Hensley to Mike Brumbaugh, re: CMPD police service, 2 pages. • 05/05/05 Letter of Appreciation to Chief Hensley from LoJack, re: Off Susman, 2 pages. • 05/10/05 Thank you letter from J. Hensley to R. Lowenberg, Criminal Justice Training Center, re: Sgt. Myers, 2 pages • 02/02/04 Thank you letter from J. Hensley to Mr. & Mrs. Douglass Montgomery, re: Off Manigbas, 2 pages. • 02/02/04 Thank you letter from J. Hensley to Fred Bockmiller, Coral Bay Terrace Condominium Owners Assoc, re: Off Casarez, J. Blanton, 4 pages. • 01/29/04 Thank you letter from J. Hensley to Wm. Schwab, South Coast Children's Society, Inc., re: Corp Manley, Off Calles, 2 pages. • 01/29/04 Thank you letter from J. Hensley to Fred Beams, OC Grand Jury, re: CMPD Jail Staff, 2 pages. • 01/28/04 Thank you letter from J. Hensley to Julie Comella, re: Off Rieckhof, 2 pages. • 01/13/04 Thank you letter from J.. Hensley to Sony Mitchell, re: Offs M. Phillips, Raney, J. Morales, 2 pages. • 02/19/04 Thank you letter from J. Hensley to Ted Saraf, LoJack, re: Off Gleason, Hupp, 2 pages. • 02/19/04 Thank you letter from J. Hensley to Suzy Snyder, Harbor Justice Center, re: Det Raney, 2 pages. • 02/19/04 Thank you letter from J. Hensley to Jeanna Krater, Pacifica Realty Prop Mgt, re: Off M. Johnson, 2 pages. • 02/24/04 Thank you letter from J. Hensley to Orange PD, re: Off Jinna Uh, 2 pages. • 03/10/04 Thank you letter from J. Hensley to Irvine PD, re: Off Cohen, Eagle Air Crew, 2 pages. • 03/16/04 Thank you letter from J. Hensley to Chief Ernest Klevesahl, Manhattan Beach PD, re: Offs Gleason, Hupp, 2 pages. • 04/08/05 Thank you letter from J. Hensley to Leslie Young, 16 7. Correspondence File (Chief of Police Office)-Cont'd �( Dep DA, re: Offs J. Torres, Dibble, 2 pages. • 04/08/05 Thank you letter from J. Hensley to Ms. Carol Fortier, re: Off Dimel, Inv. S. Cannan, 2 pages. • 04/08/05 Thank you letter from J. Hensley to April Gentry, re: Off Lopez, 2 pages. • 03/22/05 Thank you letter from J. Hensley to Wayne Read, re: Explorer Ashton, 2 pages. • 03/29/05 Thank you letter from J. Hensley to Jan Auld, re: CMPD service, 2 pages. • 04/13/05 Thank you letter from J. Hensley to County of Orange, Children & Family Services, re: Lt. Schuler, Offs Thompson and Le, 2 pages. • 04/15/05 Thank you letter from J. Hensley to LoJack, re: Offs Hupp & Susman, 2 pages. • 04/08/05 Thank you letter from J. Hensley to Det. Donald Banks, re: Det. Cover, 2 pages. • 03/28/05 Thank you letter from J. Hensley to Alex Hernandez, re: Off Lopez, 3pages.l • 03/28/05 Thank you letter from J. Hensley to Eric Baldwin, re: Offs Diaz & Dibble, 2 pages. • 01/27/04 Letter of Appreciation from Orange PD, re: Off Uh, 1 page. • 03/15/04 Letter of Appreciation from OC District Atty, re: Offs J. Torres & Miles, 2 pages. • 02/26/04 Letter of Appreciation from Newport Beach PD, re: Offs Gleason, Hoferitza, Graham, Casarez & Christian, 2 pages. • 10/23/06 Thank you letter from Buena Park PD thanking CMPD for our letter of appreciation, 1 page. • 08/24/05 Fax to All Chiefs & Sheriffs from Sacramento Atty Gen'ls office, re: 2005 All Zones Meeting, 3 pages. • Jan 2005 to Aug 2006 Memos to Iv�arc Puckett, Subj: Authorized Signature for Purchasing, 13 pages. • 2003-2006 Memos, re: Bi Lingual Testing, 8 pages. • 10/18/06 Thank you letter to Buena Park PD, re: OffDan Ramirez, and FTO Sergio Lepe, 2 pages. • 06/09/06 Email from S. Ford to Pb, Subj: CAD Upgrade Scheduled for Wed June 14, 1 page. 17 7. Correspondence File (Chief of Police Office)-Cont'd • 01/27/05 Email from M. Parsons to PD, Subj: Disconnect Old CAD & RMS System from the Network, 1 page. • 04/27/05 Email from J. Hensley to PDEXEC, Subj: Board Meeting, 1 page. • 04/07/05 Memo to CM Police Assn & CM Police Mgt Assn from J. Hensley, Subj: Performance Appraisal system & P.O.S.T. Pay, 2 pages. • 03/14/06 Memo to C. Walk from J. Hensley, Subj: Responses to the CMPA & Chief's Meeting of March 7, 2006, 2 pages. • 05/04/04 Response letter to A. Yannizzi, CMPA from S. Hayman, J. Hensley, 2 pages. • 03/30/04 Letter from A. Yannizzi to Chief Hensley, re: Open current MOU, 2 pages. • 08/12/03, handwritten notes regarding POA Meeting, 8 pages. • 07/27/05 Memo to all personnel from J. FitzPatrick, Re: Patrol Questionnaire-COPPS Philosophy, 4 pages. • 07/29/05 Email from J. FitzPatrick to PD, Subj: COPPS Survey, 1 page. • 08/04%05 Memo to All Personnel from J. FitzPatrick, Subj: CORE Group Weekly -Update, 2 pages. • 08/10/05 CORE Group Summary, 2 pages. • 05/20/05 POA-MOU response Letter from Lackie & Dammier addressed to J. Hensley, 2 pages. • 05/17/05 Memo to T. Yannizzi, POA from J. Hensley, Subj: Draft Leave Policy -Meet & Confer, 1 page. • 10/23/06 Memo to Captains, Lieutenants from S. Staveley, Subj: CPOA-Request for 2007 Nominations, 12 pages. • 03/14/05 Letter of Recommendation for CSP to Stephanie Lewis, County of Orange Probation Office, from J. Hensley, 5 pages. • 08/19/05 Letter of Recommendation for CSP to Stephanie Lewis, County of Orange Probation Office, from J. Hensley, 2 pages. • 08/09/04 CSP, Inc. Operational Agreement, 2 pages. • 02/06/04 Letter from CSP to J. Hensley, re: CSP 2°d Qtr report for FY 2003-04, 5 pages. 18 7. Correspondence File (Chief of Police Office)-Cont'd • 10/13/04 Letter from J. Hensley to Russell Liedholm, Calif Forensic Phlebotomy, Inc., re: support for CFP, 1 page. • 10/15/03 CHP Information Bulletin, 2 pages. • 07/11/06 Email from Leslie McGill to D. Westenhaver, Subj: CPCA Membership dues, 5 pages. • 2005 CPCA Conference Attendees roster, 6 pages. • 10/23/06 Email from L. Wyrick to R. Smith, S. Staveley, Subj: Rotation Discussion Continues, 2 pages. • 11/13/06 Email from S. Staveley toff D. Westenhaver, Subj: Thinking about Captains Test Folder, 1 page. • 11/07/06 Email from S. Staveley tol PDEXEC, Subj: Thinking about Captains, 1 page. • 11/09/06 Memo to S. Staveley from K. Schuler, Subj: Captain Selection Process, 2 pages. • 11/08/06 Email from L. Wyrick to S. Staveley, Subj: Thinking about Captains, 1 page. • 11/09/06 Email from C. Epperson to S. Staveley, Subj: Thinking about Captains, 1 page. • 04/15/05 Catering or Event Authorization Application, 1 page. • 08/29/06 Cell Business Equipment Work Order, 1 page. • 01/24/06 Email from Rose Quinn to J. Hensley, Subj: Chamber Feb. Breakfast Flyer, 1 page. • 02/08/06 Email from Ed Fawcett tc D. Westenhaver, Subj: March Breakfast Agenda, 2 pages. • 07/31/06 Email from PD personnel to D. Westenhaver, Subj: Department -Wide Meeting, 34 pages. • 07/17/06 Email from D. Westenhaver to various PD Supervisors, Subj: Supervisor Leadership Group Meeting, 21 pages. • 07/11/06 Email from Capts/Lieutenants to D. Westenhaver, Subj: Staff Leadership Group Meeting, 8 pages. • 08/25/06 Thank you letter to Michelle Johnson from Martin Carver, 3 pages. • 08/24/05 Street closure request letter to Lucia Waters from Allan Roeder, 8 pages. • 10/17/05 Congratulations letter for romotion to Jason Cannan from J. Hensley, 1 page. 19 7. Correspondence File (Chief of Police Office)-Cont'd • 10/17/05 Thank you letter to Wayne Read from J. Hensley, 5 pages. • January 2005 to December 2005 Council Agendas, 33 8 pages. • 03/01/04 Council Agenda Preliminary, 4 pages. • January 2005 — November 22, 2005 City Council Agenda Reports, 186 pages. • 03/02/04 Memo to All Involved Personnel from S. Ford, re: MDC Training, 1 page. • 03/18/04 Memo to All Sworn Personnel from Hugh Tate, re: Mandatory Spike Strip Training, 1 page. • 06/20/05 Letter to Helen Evers from J. Hensley, re: block party permit, 1 page. • 06/20/05 Letter to Jeremy Soles, RBR Tactical Armor from J. Hensley, re: CMPD will be host agency for demo, 1 page. • 06/09/05 Letter of appreciation to Chief Johnson, Monrovia PD from J. Hensley, 1 page. • 03/02/06 Response letter to Denise Lalor from J. Hensley, re: citizen complaint, 1 page. • 03/06/06 Cancel subscription letter to OC Business Journal from J. Hensley, 1 page. • 03/22/06 Letter of appreciation to Sheriff G. Erwin, Henderson County Sheriff's Dept from J. Hensley, 1 page. • 04/05/06 Response letter to Michael Bailey from J. Hensley, re: Harbor Village/Harbor Point Apt complex, 1 page. • 04/03/06 Letter to Craig Sheppard from J. Hensley, re: requesting Chief's business card, 2 pages. • 02/16/06 Response .letter to David Molina from J. Hensley, re: request for info, 2 pages. • 02/27/06 Letter to Madelynne Young from J. Hensley, re: complaint against DMV, 7 pages. • 03/02/06 Letter to Chief Craig Steckler, Fremont PD from D. Westenhaver, re: asked for D. Snowden's photo, 3 pages. • 03/01/06 Letter to The Webber Seavey Award from J. Hensley, re: submit award nomination, 8 pages. • 12/29/05 Letter to Michael Mamelli from B. Ciszek, re: public records request denial, 2 pages. 20 7. Correspondence File (Chief of Police Office)-Cont'd • 10/31/05 Letter to Yvette Llerena, IOC Probation from Hensley, re: their client performed community service in Costa Mesa, 3 pages. • 01/25/05 Email from Norma Barner to Computer Liaisons, re: AR 6.1 Personal Computer Policy, 39 pages. • 12/16/05 Letter to City of Costa Mesa from Auditor - Controller, County of Orange, Re: Public safety sales tax maintenance of effort certification: Fiscal Year 2005-06, 9 pages. • 03/04/03 Letter to CMPD DARE Program from Marilyn Strohmaier, re: donation, 1 page. • 03/12/03 Thank you letter to Marilyn Strohmaier from D. Snowden, 3 pages. • January 2005 to January 2006 Letter from Department of Justice, Firearms Division to The Grant Boys, re: Dealer's Record of Sale, 55 pages. • 08/08/06 Letter to J. Hensley from Dept of Alcoholic Beverage Control, re: invitation, 1 page. • May 2006 Flyer from Dept of Justice to Calif Sheriffs and Chiefs of Police, re: 2006 Calif Crone Prevention Awards program, 6 pages. • 04/13/06 Bulletin to all Calif law enforcement agencies, re: People vs. Viray, 1 page. • 01/25/05 Notice of Proposed Regulatory Action from Dept of Justice, re: suppression of incomplete criminal history information, 4 pages. • 03/25/04 Letter to Michael O' Shea, Dept of Justice from J. Hensley, re: Segway Human Transporter Loaner, 1 page. • Letter to J. Hensley from Jim Beil,I%ept of Transportation, re: landscaping on Bristol Street loop area, 1 page. • 07/30/06 Email from S. Staveley toi D. Westenhaver/T. Curtis, re: Theft Case 06-4035, 2 pages. • 05/16/06 Memo to J. Hensley, T. Wamack, T. Curtis from P. Dondero, re: Utilization of Rental Vehicles for Narcotic Detectives, 5 pages. • February 2005 to May 2006 Letters to various auctions from J. Hensley, re: denial of donation for action items, 43 pages. 21 7. Correspondence File (Chief of Police Office)-Cont'd x • 11/06/06 Letter from OC District Attorney to OC Law Enforcement Watch Commanders, re: Election Day Action Plan, 1 page. • 09/20/05 Letter to All Police Chiefs and Sheriffs from Calif Dept of Corrections and Rehabilitation, re: nominations for 2005-06 distinguished program awards and individual service awards, 4 pages. • 07/05/06 Letter to Charles Poochigian from S. Staveley, re: request for endorsement, 6 pages. • 12/20/06 Email from D. Westenhaver to Mark Aarons, Newport Balboa Rotary Club, re: Invitation, 5 pages. • 11/07/06 Email from Bill Bechtel to D. Westenhaver, re: Exchange Club Awards Breakfast, 7 pages. • March 2005 to January 2006 Dept of Alcohol, Tobacco, Firearms & Explosives, Federal Firearms License Renewal, 11 pages. • Sept 2005 to Sept 2006 I.M.P.A.C. Detail Invoice and Address page, 14 pages. • 2006 Payroll Dates, 1 page. • 06/14/05 Fiscal year 2005-06 Proposed Budget worksheets, 18 pages. • 03/16/06 Memo to Dept Directors from Marc Puckett, re: Jones & Mayer Legal Services Billing — Feb 2006, 6 pages. • 05/11/06 Email from Deborah Dobrott to D. Westenhaver, re: Copier pricing, 3 pages. • 04/17/06 Memo to Dept Heads, Divn Managers, & Budget Liasions from D. Dobrott, re: Requisition and purchase order deadlines for the 2005-06 fiscal year, 1 page. • 06/28/06 Memo to S. Staveley from S. Ford, re: Time off, 1 page. • 12/11/02 Memo to Frank Rudisill from D. Westenhaver, re: Payroll, 1 page. • 10/24/06 Email from S. Staveley to K. Schuler, re: Graffiti, 3 pages. • 07/17/06 Memo to Sgt. Paul Beckman from D. Westenhaver, re: Graffiti letter, 13 pages. • 12/28/05 Email from J. Hensley to A. Roeder, re: Graffiti Suspects, 1 page. 22 7. Correspondence File (Chief of Police Office)-Cont'd • 08/01/05 Email from J. Watson to J. Fitzpatrick, re: Graffiti Reward, 1 page. • 07/06/05 Email from A. Roeder to J. Watson, re: Graffiti — Mesa del Mar, 1 page. • 11/11/05 Letter to the Grant Boys from Dept of Justice Firearms Licensing and Permits Unit, re: Removal from the centralized List of Firearms Dealers, 1 page. • 01/27/06 Letter to CMPD from The Grant Boys, re: cancel the buy back form, 1 page. • 03/23/05 Memo to Mayor & Members of CM City Council from A. Roeder, re: Available Grant Funds, 1 page. • 01/20/06 Email from J. Hensley to PDEXEC, re: ABC Grants Available, 1 page. • 12/02/05 Email from Larry Grihalva to Huggins, Riley, Warnack, Jenkins, re: Police AEDs,I 2 pages. • 07/22/03 Letter to Rusty Kennedy, OC Human Relations from J. Hensley, re: denial of request for $3,714 from the City, 4 pages. • 06/27/06 Letter to J. Hensley from Chief Small, Huntington Beach PD, re: temporarily suspending booking/housing of inmates from other agencies during 2006 fireworks show, 1 page. • 05/17/05 IACP Newsletter, 10 pages. • 12/31/03 IACP 2004 Membership Dues, 2 pages. • 12/28/06 Memo to Patrol Supervisors, Communications from P. Myers, Subj: K-9 Call Out Procedures, 1 page. • Letter to OC Police Canine Assn from J. Hensley, re: procuring K -9's for PDs, 2 pages. • 03/16/05 Email to Joshua Kuo from D. Westenhaver, re: Dunn Vs. CM, 2 pages. • 12/15/05 Memo to Mike Lavigne from K. McGovern, re: Letter of Appreciation, 1 page. • 01/17/06 Email to Catherin Howard from D. Westenhaver, re: 24`x' Annual Police Appreciations Luncheon, 2 pages. • 12/12/06 Email to Cheryl Helwig from D: Westenhaver, re: Mach Schedule 2007-08, 1 page. • 12/11/06 Email to Mac Members, re: Mac Agenda, 2 pages. 23 7. Correspondence File (Chief of Police Office)-Cont'd x • 03/24/05 Email to Executive Secretaries from Kelly Shelton, re: Mac Meetings, 1 page. • Jan 2005-January 2006 Mac Schedule, 1 page. • 11/08/05 Email to D. Westenhaver from Sandra Lishka, re: MAC Info, 4 pages. • 11/23/05 Email to Mac Members from Sandra Lishka, re: Mac Agenda Request, 1 page. . • 12/12/05 Email to Mac Members from Sandra Lishka, re: Mac Agenda Request, 1 page. • November City of Costa Mesa 2005 Administrative Personnel, 1 page. • 01/04/06 to 12/06/06 Mac Agendas, 144 pages. • 02/27/06 Letter to D. Westenhaver from Sandy Gutierrez, MADD, re: 19a` Annual Law Enforcement & Prosecutor Recognition Luncheon, 1 page. • 02/06/06 Email to Officers Leffingwell, Elliott, Bates, rose, Stukkie, McCann, Lopez, & Horn, re: MADD DUI Awards, 1 page. • 12/05/05 Memo to Dept & Divn Heads from B. Harley, re: New & replacement vehicle requests, 4 pages. • 11/15/05, 11/28/06, 12/26/06 Memos Anna Dolewski from J. Hensley & S. Staveley, re: Marksman Proficiency pay, 6 pages. • 11/08/06 Letter to Bill Tian from A. Mansoor, re: 660 Baker Street Massage business Uses, 2 pages. • 10/30/06 Master Case Log, 3 pages. • 05/23/06 to 12/21/06 Memo to A. Roeder from J. Hensley and S. Staveley, re: Monthly Police Activity Report, 44 pages. • 08/04/05 Email to PDEXEC from J. Hensley, re: National Night Out, 2 pages. • 04/14/05 Memo to City Council from J. Hensley, re; National Night Out, 1 page. • 10/13/05 to 10/26/06 Newport-Mesa Unified School District Annual Trick or Treat Letters to Students, 13 pages. • 02/09/06 Letter to Newport-Mesa Unified School District from J. Hensley, re: Mental Illness issues, 4 pages. 24 7. Correspondence File (Chief of Police Office)-Cont'd y /\ • 02/28/06 Letter to Chief Hensley from Newport -Mesa Unified School District, re: Project (Caring Connections, 1 page. • 06/30/06 Email from S. Staveley to R. Smith, re: Lions Park Homeless, 1 page. • 06/28/06 Email from Joseph Noceti to G. Steward, re: Lions Park, 1 page. • 08/10/06 Email from S. Staveley to Jana Ransom, re: Lions Park, 3 pages. • 08/07/06 Email from S. Staveley to PDEXEC, re: Lions Park, 1 page. • 03/18/05 Email from Kathy Diskin to Orange County Chiefs & Sheriff's Association (OCCSA) Members, re: JAG Grant Update, 3 pages. • 03/15/05 Email from Kathy Diskin to D. Westenhaver, re: Secretaries Luncheon, 5 pages. • Jan 2005.to Nov 2006 OCCSA Active & Associate Members rosters, 127 pages. • Jan 2005 to Nov 2005 OCCSA Agendas, 40 pages. • 09/06/06 & 11/01/06 OCCSA Agendas, 4 pages. • Nov 2004, Jan 2005 -July 2005 OCCSA Minutes, 67 pages. • June 2006 to Nov 2006 OCCSA Minutes, 42 pages. • July 15, 2004, March 14, 2005 to Oct 19, 2005 Emails from OCCSA to J. Hensley, 47 pages. • June 15, 2006 to Dec 26, 2006 Emails from OCCSA to J. Hensley & S. Staveley, 39 pages. • Sept 2005 to Dec 2006 OCCSA Agenda Requests, 7 pages. • Dec 2003 to Dec 2004 Compilation of Financial Statements - Cash Basis for OCCSA, 64 pages. • 03/22/05 Letter to OCCSA from Chief Mike Messina, Brea PD, re: Pol Offcr recruitment, 1 page. • 2005 Letter to OCCSA from Chief iPolisar, re: UASI Grant, 1 page. • 04/26/05 OCCSA Invoice for 2005-06 Membership dues, 1 page. • 08/03/05 OCCSA Attendance Roster, 6 pages. • 11/02/05 OCCSA Problem Solving Workshop Agenda, 1 a e. 25 7. Correspondence File (Chief of Police Office)-Cont'd • 12/07/05 OCCSA annual holiday luncheon menu, 4 pages. • 06/08/06 OCCSA letter to Steve Brinkerhoff from J. Hensley, re: support his motorcycle academy proposal, 1 page. • 06/08/06 OCCSA letter to Iain Fairweather from J. Hensley, re: support his Tow Truck Regulation proposal, 1 page. • 11/01/06 OCCSA Fall Problem Solving Workshop agenda, 9 pages. • 11/29/05 Letter from Newport Beach PD to OCCSA, re: Intime Scheduling Program, 4 pages. • 10/06/05 Email from OC Criminal Justice Coordinating Council (OCCJCC) to OCCJCC members, re: reminder of next meeting, 1 page. • 02/05/04 Email from OCCJCC to D. Westenhaver, re: Map to OCCJCC meeting, 2 pages. • 11/07/05 Email from OCCJCC to members, re: Meeting schedule change, 1 page. • 06/09/06 Email from OCCJCC to members, re: Meeting update, 1 page. • Jan 2005 to Dec 2005, OCCJCC Agendas, 23 pages. • 05/20/05 & 10/21/05 OCCJCC Minutes, 5 pages. • Feb 2006 to Sept 2006 OCCJCC Agendas, 19 pages. • 02/17/06 & 07/21/06 OCCJCC Minutes, 5 pages. • 10/12/06 Letter to S. Stavely from Lt. Billings, OC Sheriffs, re: invitation for basic academy class graduation, 10 pages. • 09/19/05 Letter to Sheriff Carona from J. Hensley, re: MADD, 6 pages. • 08/31/05 Letter to Sheriff Carona from J. Hensley, re: program the 800 Hz, 4 pages. • 05/24/05 & 08/24/05 Letters to J. Hensley from Lt. Hiller, OC Sheriffs, re: thank you for attending academy, 2 pages. • 08/11/03 Letter to J. Hensley from R. Stoffel, Emergency Communications Coordinator, re: obtain authorization to program 800 MHz, 1 page. • 05/06/03 Letter to Off M. Levigne from K. McGovern, CMPD, re: letter of appreciation, 1 page. • 07/18/05 Memo to J. Hensley from S. Lozano, re: Part I Crime Statistic Comparative Analysis, 4 pages. 26 7. Correspondence File (Chief of Police Office)-Cont'd • 02/06/06 Memo to J. Hensley from R. Smith, re: Overtime, 3 pages. • Nov 2004-05 All Shifts Patrol Check, CMMC Violations, 2 pages. • Jan 8-July 7; 2006 Patrol Schedule by Teams and Squads, 1 page. • 08/23/06 Memo.to Distribution from S. Ridgway, re: Police Patrol Vehicles and Maintenance, 1 page. • 07/25/06 Memo to A. Roeder from S. Staveley, re: Patrol Car Fleet, 12 pages. • 07/11/06 Email from D. Kress to Police Dept, re: Patrol Rifle Policy, 1 page. • 12/27/06 Memo to Terri Cassidy from S. Staveley, re: Employment Offer, 2 pages. • 11/29/06 Memo to Non-Sworn PD Employees who work without regard to holidays from Human Resources Division, 2 pages. • 10/25/05. Memo to Dept Directors & Divn Managers from S. Mandoki, re: Harassment Prevention Training, 5 pages. • 10/26/05 Email to various PD personnel from Terri Cassidy, re: Missing forms for Health enrollment, 1 page. • 10/05/05 Email to City Supervisors from Charlotte Bluell, re: Liability Insurance Requirements, 1 page. • 03/11/05 Memo to S. Mandoki from J. Hensley, re: Digital Recording of Pd Front Desk Phone Lines, 2 pages. • 03/03/05 Memo to Marc Puckett, Agnes Walker from Terri Cassidy, re: Requests for New Positions FY 05-06, 4 pages. • 01/13/05 Memo to Dept Directors & Chiefs from Terri Cassidy, re: Harassment Prevention Training, 4 pages. • 03/08/05 Email to Eric Bever from IJ. Hensley, re: Pierce Street Annex Follow-Up Action, 1 page. • 08/04/05 Email to PDEXEC from JI. Hensley, re: Press Release, 2 pages. • 07/28/05 Press Release, re: CM 2005 4`h of July Fireworks Enforcement Reports Available, 1 page. • 06/11/05 Press Release, re: DUI saturation patrols, 1 page. • 04/16/01 & 10/23/01 Public Speaking Requests, 4 pages. 27 7. Correspondence File (Chief of Police Office)-Cont'd • 11/08/05 Email to Lamm, J. Ellis from J. Hensley, re; public Safety Radio Reception Ordinance, 1 page. • 03/17/05 Memo to All City Employees from Wm. Morris, re: City Hall Security, 3 pages. • 06/29/04 Memo to B. Morris from J. Hensley, re: PD Parkin Lot Maintenance, 1 page. • March 2005 to November 2005 RNSP Request for Checks, 11 pages. • 04/27/05 Letter to OC Sheriff's from J. Hensley, re; RNSP program, 1 page. • 03/10/05 Email to J. Hensley from B. Oakley, re: copy of letter mailed to government officials, 2 pages. • 10/02/06 Memo to CMPD Personnel from A. Roeder, re: Update on status of chief of police recruitment, 1 page. • 11/02/06 Email to PDEXEC from H. Tate, re: Web Site Hits — Recruitment, 1 page. • 09/13/06 Email to Ford, Staveley from H. Tate, re: Sister cities for competition, 2 pages. • 09/21/06 Homeland Security Newsletter, 2 pages. • 09/13/06 Flyer, re: Recruitment Status — Explanations, 1 page. • 2006 Reimbursement Checks to PD employees, 293 pages. • 08/31/06 Email to Executive Secretaries from Natasha Martinez, re: 2007 Open Enrollment Packets, 1 page. • 08/01/06 Email to City -All from Terri Cassidy, re: Risk Management Staff Changes, 1 page. • 07/05/06 Memo to Julie Folcik from Jim Thyden, re: New Claim for Damages Form, 2 pages. • 01/30/04 City Council Memo re: Police claims against the City for Excessive Force and/or False arrest from Admin Servs Dept -Karen Adams, 1 page. • 02/01/06 Memo to Executive Secretaries from Charlotte Bluell, re: Service Awards Cue Cards, 25 pages. • 11/23/05 Memo to D. Westenhaver from Charlotte Bluell, re: 2005 Service Awards, 1 page. • 02/19/04 Note to Chief, re: who talks at service awards ceremony, 1 page. 28 7. Correspondence File (Chief of Police Office)-Cont'd • 10/18/06 Letter to Mokena Police Dept from S. Staveley, re: thank you for their help, 1 page. • 10/16/06 Letter to Office Of Traffic Safety from S. Staveley, re: thank you for advance notification regarding Traffic Safety Grant, 1 page. • 10/25/06 Letter to Mr. Nelson from S. Staveley, re: thank you regarding the "Shotspotter" technology, 1 page. • 11/20/06 Note to Ms. Moss from S. Staveley, re: thank you for her card the thoughts, 2 pages. • 05/24/04 Letter to Darell Freeman from J. Hensley, re: thank you, but no thanks for the gift certificates, 2 pages. • 01/11/05 Letter to Orange County Market Place from J. Hensley, re: thank you, but no thanks for annual admissions pass to OC Market place, 2 pages. • 02/08/05 Letter to Ms. Stewart from J. Hensley, re: thank you, but no thanks for check, 1 page. • 08/13/05 Email to PD from Robert Durham, re: DUI overtime, 1 page. • 02/17/05 Memo to Capt Watson, Lt. Curtis from Sgt Allum, Off Yannizzi, re: Sobriety Checkpoint, 9 pages. CLASSI SPECIFIC DESCRIPTION OF RECORD Y S I NO COMMENTS 29