HomeMy WebLinkAbout- - Roadway Rehab Santa Ana Award Report - 1/19/2010CITY COUNCIL AGENDA REPORT
MEETING DATE: JANUARY 19, 2010
ITEM NUMBER:
SUBJECT: ROADWAY REHABILITATION OF SANTA ANA AVENUE (FROM 17Th STREET TO 22Nd
STREET), FEDERAL PROJECT NO. ESPL — 5312 (074), CITY PROJECT NO. 09-14
DATE: JANUARY 7, 2010
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTATION PETER NAGHAVI, DIRECTOR, DEPARTMENT OF PUBLIC SERVICES
BY:
FOR FURTHER INFORMATION CONTACT: ERNESTO MUNOZ, CITY ENGINEER, (714) 754-5335
RECOMMENDATION:
Adopt plans, specifications, and working details for the Roadway Rehabilitation of Santa Ana
Avenue (from 17th Street to 22nd Street), Federal Project No. ESPL-5312 (074), City Project No.
09-14.
2. Approve Budget Adjustment No. 10-016 (Attachment 1), in the amount of $1,400,000.
3. Award a construction contract to R.J. Noble Company, 15505 East Lincoln Avenue, Orange,
California, 92865, in the amount of $1,018,375.95.
4. Authorize the Mayor and the City Clerk to execute the Public Works Agreement.
BACKGROUND:
Based on staff's analyses and recommendations through the City's Pavement Management
System, Santa Ana Avenue (from 17th Street to 22nd Street) is in need of pavement rehabilitation at
this time. The funding for this project is being provided by the Federal Government's American
Recovery and Reinvestment Act of 2009.
ANALYSIS:
The scope of work for this project, in general, consists of mill and asphalt concrete overlay on Santa
Ana Avenue (from 17th Street to 22nd Street), localized removal of damaged pavement, and total
reconstruction with asphalt concrete; removal and reconstruction of damaged curb, gutter,
sidewalks, and driveways; installation of missing access ramps within the project limits; traffic
control, striping, and pavement markings; and all other tasks necessary to perform and complete
the work as required per the contract documents.
The City Clerk received and opened five (5) bids for this project on September 8, 2009. R.J. Noble
Company was the apparent low bidder with a bid proposal of $1,018,375.95. An analysis of the
bids indicates that the apparent low bidder submitted a proposal that is twenty-one percent (21 %)
lower than the Engineer's estimate. The Bid Abstract is included as Attachment 2.
The license and references of R.J. Noble Company were checked and staff has found them to be in
good standing. R.J. Noble Company has successfully completed many projects in the City of Costa
Mesa including most recently the rehabilitation of Sunflower Avenue (Harbor Boulevard to Hyland
Avenue), the rehabilitation of Plumer Street and Hamilton Street, and the rehabilitation of South
Coast Drive (Harbor Boulevard to Hyland Avenue).
ALTERNATIVES CONSIDERED:
The alternative to this Council action would be to reject all the bids. If all the bids were rejected, the
City would need to readvertise or cancel the project. Staff believes that readvertising the project will
not result in lower bids.
FISCAL REVIEW:
Up -front funding for this project is available from the Measure "M" Turn Back funds. Budget
Adjustment No. 10-016 recognizes a grant in the amount of $1,400,000 from the Federal
Government's American Recovery and Reinvestment Act of 2009, which will reimburse the City for
100% of the construction costs.
LEGAL REVIEW:
R.J. Noble Company has furnished the necessary bonds and insurance, which have been
approved as to form by the City Attorney's office. After the award and subsequent execution of the
contract, a "Notice to Proceed" will be issued.
CONCLUSION:
The City has received bids for the rehabilitation of Santa Ana Avenue (from 17th Street to 22"d
Street), Federal Project No. ESPL-5312 (074), City Project No. 09-14. Staff has evaluated all of the
bids and recommends that the City Council adopt the plans, specifications, and working details for
said project; approve Budget Adjustment No. 10-016 in the amount of $1,400,000; award the
contract to the apparent low bidder R.J. Noble Company in the amount of $1,018,375.95; and
authorize the Mayor and the City Clerk to execute the Public Works Agreement.
ERNESTO MUIVOZ
City Engineer
PETER NAGHAVI, Director
Department of Public Services
COLLEEN O'DONOGHUE
Assistant Finance Director
ATTACHMENTS: 1" Budget Adjustment No. 10-016
"2" Bid Abstract
DISTRIBUTION: City Manager
Assistant City Manager
City Attorney
City Clerk
Staff
File
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