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HomeMy WebLinkAbout- - Servive Impacts All DepartmentsExhibit B - 3/2/2010EXHIBIT B City Manager Department Administration Legislative and Public Affairs Manager Manaqement An City Clerk Administrative Secretary Housing and Community Development Neighborhood Improvement Manager Service impacts from leaving position vacant Increased workload for City Manager and Assistant City Manager which reduces ability to provide services for existing requests. Reduce ability to quickly support the City Council with research, speeches, letters, projects and staff reports. Will reduce legislative advocacy program to a significantly lower level for service. Shift responsibility of OC Public Library system and Costa Mesa Conference and Vistors Bureau to others. Reduce support for general requests from the City Council, City Manager and Assistant City Manager. Further reduce legislative advocacy program, letters will only be prepared at the specific request of a City Council member. Alter current process for responding to complaints to a standard adopted letter acknowledging receipt of complaint. Eliminate newly created K-9 Clean-up program. Suspend the Community News publication for a period of time. Reduce ability to issue press releases. Reduce support to the 1st Battalion, 5th Marines Support Group. Reduce quality and depth of City Council minutes to the legally required minimum of Action Only minutes. Reduce service hours to the public from 8 hours per day to 4 hours per day. Eliminate City Hall tours. Expand the length of time for responding to public records request to the legally maximum allowable time. Increase consultant help with the city election in June and the general election in November. Grant funded position. Currently filled with part-time employee completing job duties. Grant funded position. Currently filled with part-time employee completing job Office Specialist 11 duties. Finance Department Administration Service impacts from leaving position vacant Little impact to the public and other departments. Duties have been dispursed to the City Manager, Assistant Finance Director and Budget and Research Officer. Currently both the Assistant Finance Director and Budget and Research Officers are receiving move -up pay for taking the duties and responsibilities of a higher position. There is also the public perception Finance Director of the absence of a Director of Finance. Budget & Research Little impact to other departments. Duties are being maintained by the Budget and Research Officer and Budget Specialist. Longer response times to budget adjustment Budget Analyst requests and to conduct specific analysis. Treasury Impact to other departments, however no impact to the public. Duties are being maintained by Code Enforcement Officers. Change in duties were pre -arranged with the Development Services Department, and do not appear to be causing issues. However, further reductions in Code Enforcement could effect service level and the number of business Business License Inspector license inspections. EXHIBIT B Administrative Services Department Administration Executive Secretary Telecommunications Communications Supervisor (3) Service impacts from leaving position vacant Limited impact on service to the community or other departments. Certain duties and clerical support are being handled by the Administrative Secretary in HR. Currently the Administrative Secretary is receiving move -up pay for taking the duties of a higher position. Impacts could be minimal, but could be very noticeable during high volume times. Also, impacts to operations (i.e. overtime costs, fatigue, proper supervision, morale) would be of concern. Maintaining this vacancy would result in increased overtime costs and possible fatigue issues in order to provide required and proper supervision in the Telecommunications Center. Working overtime shifts in addition to an employees' full work week will produce issues in finding fills and fatigue as "qualified" employees are required to work more overtime. Staff of the Telecommunications Center is as follows: (1) Police Radio, (2) Fire Radio, (3) Call Taking, (4) Back-up/spill over for other 3 work stations and (4) Supervisors. 10:1:11 11■ 3 Police Department Sworn Pos. Service impacts from leaving position vacant Administration Duties divided between two positions. Longer response times to inquires from Chiefs Adjutant - Sergeant citizens, the media, Council members and other law enforcement agencies. Currently duties have been designated to other employees. However this is not a long term solution as this position requires extreme confidentially with many subject matters including the main administrative support for the Professional Standards Unit and Airbourne Law Enforcement Board of Executive Secretary Governs. Technical Services At this point, impact is minimal because duties absorbed by the Administrative Police Training Administor Lieutenant and Training Sergeant. Current vacancy is one, this would reduce staffing by two. Can function with Senior Police Records Technician two vacancies, but OT will be impacted. This position is currently under recruitment. The current vacancy is impacting inventories, that in -turn, is impacting inventory space requirements. Supervision for this function is currently being fulfilled untilizing both the Training Sergeant and the Record Bureau Administrator. Daily supervision is really necessary for this function as part time supervision can not give the Property and Evidence Supervisor attention Prop&Evid requires. Field Operations Patrol These three vacant positions are spread throughout the twelve partol teams covering a 24/7 operation. The vacancies may lead to a reduction in service levels, increased response times, and additional OT usage due to other patrol officers taking furlough time off as well as regular time off for vacations, sick leave, training and court attendance. It is also dependent on officers who may 2,3,4 Police Officer (3) be off due to injury or admin leave. i0:cu 11■a Police Department Sworn Pos. Field Operations Administration Crime Prevention Specialist Management Ana Support Services Detective Bureau 5 Police Officer Traffic Bureau 6,7,8,9 Police Officer Service impacts from leaving position vacant Reduction in programs offered to schools and the community. Reduced staffing for Citizens Academy and additional reliance on volunteers who may not have the requisite skills. Minimal impact, duties have been reassigned to existing staff. Higher caseloads for other detectives. Less time to work on each case may lead to reduction in case clearances and arrests. Reduction in traffic enforcement, reduction in citations, reduction in number of traffic collisions investigated leading to more traffic collisions investigated by Patrol Officers - leading to less time for proactive patrol and possibly greater response times to all calls. Reduced coverage at the police department's front desk, reduced parking enforcement (including street sweeping enforcement), reduced report writing and traffic collision investigation, requiring sworn patrol officers to perform Community Services Specialist those duties. A.B.L.E. 10 Police Helicopter Pilot Increased overtime expenditures to cover shifts. Increased fatigue of existing pilots, reduced training opportunites for other pilots. i0:cu 11■a Fire Department Service impacts from leaving position vacant Fire Suparession Impacts include decrease in overall efficiency and after hours activity. Currently Admin/Training Battalion Chief the duties are being maintained by the Deputy Chief of Operations. The duties of these Engineer positions are currently being filled by other Engineer Fire Engineer (3) personnel on an overtime basis. Based on the contract with Costa Mesa Firefighters Association, the Fire Department is operating with variable staffing because of these vacancies. Variable staffing results in one or two engines/quint being staffed with three instead of four personnel on a daily basis. The service reduction is a decrease in Paramedic engines from five to four, and decrease in response time for advanced life support capability, and a decrease in operational efficiency/safety due to duties of four -person Firefighter Paramedic (3) crews being accomplished by three person crews. 10:1:11 112 3 Development Services Department Service impacts from leaving position vacant Administration Limited impact to services provided to the community and other departments. Duties have been assigned to the Building Official and the Principal Planner - Planning Administrator. Currently, both the Building Official and Principal Planner are receiving move up pay for taking the Assistant Development Services Director duties of a higher position. Permit & Plan Check Minor impact through June 30, 2010. Limited supervision for counter and plan check staff. Reduced customer service through minimum quality control and inconsistent enforcement. Further customer service reduction through the end of 2010 with no training in preparation for the new codes. Sustantial impact after 1/11 with no licensed professional at this key position: ineffective one -stop permit service, all complex technical Chief Plans Examiner decisions deferred to consultants or Board of Appeals. Substantial impact. No over the counter minor plan check, minor projects turn around time increase from over the counter to 3 weeks. Close public Plan Checker counter during lunch hour. Building Technician Limited impact. Currently using contract staff to provide counter support. Permit Processing Specialist Limited impact. Currently using contract staff to provide counter support. Inspection Senior Combination Inspector Limited impact. Defer most complex jobs to Chief of Inspection. Building Inspector Limited impact. Workload absorbed by other building inspectors. ZA/Code Enforcement Limited impact. Duties and responsibility assigned to Principal Planner - Zoning Administrator. Currently the Principal Planner is receiving move up Chief of Code Enforcement pay for taking the duties of a higher position. Limited impact. Workload absorbed by other Code Enforcement Officers. Code Enforcement Officer (2) Reactive enforcement only. Code Enforcement Officer - CDBG Substantial impact. Reactive enforcement only in all CDBG areas. 10:1:11 11■ 3 Public Services Department Service impacts from leaving position vacant Transportation Transportation Planning It is recommended to fill Associate Engineer position and leave Assistant Engineer position vacant. Also secure consultant services for signal timing and on -call management of traffic signal system. Otherwise, significant impact to the day to day operations of the Transportation Services Division. Impacts may include significant delays at peak hours due to inadequate signal timing management, reduction in repairs and service to the existing CCTV cameras, delay Associate and Assistant Engineer in securing local and regional grant programs. Engineering Parks It is recommended to combine Eng Tech I position with part-time Fairview Park Administrator into full-time Contract Administrator. All duties will be maintained by Contract Administrator. Loss of the position will result in the Division's diminished ability to conceptualize park projects in-hous and produce Engineering Technician I professional renderings of those concepts. Development/Permits Limited impact. Workload has been distributed to other qualified staff, including Senior Engineer and City Engineer. This distribution will impact the availability of those positions to respond to resident, City Council or other requests requiring staff time to address. This vacancy will also require other personnel to provide more front counter coverage, thereby reducing response time and processing time on Engineering Technician III capital projects. Design Limited impact. Workload has been distributed to other qualified staff, including Senior Engineer and City Engineer. This distribution will impact the availability of Assistant Engineer those positions to respond to resident, City Council or other requests requiring staff Construction Limited impact. Currently being filled by part time staff to maintain supervision of current projects. Total loss of this position will reduce the quality of constructed projects and will reduce the oversite of permitted work in the field. Further, redistribution of workload will result in greater lead time and possible delays in Chief Construction Inspector responding to City Council and resident requests requiring staff time. i0:cu 11■a Public Services Department Service impacts from leaving position vacant Maintenance Services Fleet uipment Mechanic II Limited impact. Workload has been distributed to other qualified staff. Facilities Limited impact. Workload has been distributed to other qualified staff. Reduced Facilities Maintenance Tech response time to Costa Mesa Maintenance facility maintenance requests. Streets & Traffic Operations It is requested to fill 2 Senior Maintenance Worker positions, leaving vacant the positions and providing the reduced service level stated below. Service Senior Maintenance Worker - 2 (Signs & Streets) levels would be lower should these 2 positions not be filled. The potential service impacts from not filling these 6 positions are: Street sweeping would be reduced by 50 percent, resulting in the implementation of a bi-weekly sweeping program and no 'special sweeps'. Arterial sweeping would be bi-weekly or monthly depending on availability. Signs would not be changed. Enforcement issues to be managed by Police Department. Reduction in revenue No quarterly night inspection of arterial street lighting and traffic signal safety lights by Traffic Operations staff. Reduce bus stop trash receptacle maintenance from two -three times per week to one-time per week. Eliminate quarterly pressure washing of bus stops not currently completed by the City's contractor. Lead Maintenance Worker (Streets), Lead Maintenance Worker (Signs), Reduced response time to Costa Mesa Maintenance facility maintenance requests. 2 Senior Maintenance Worker (Street Sweep), priority. Senior Maintenance Worker (Signs) Eliminate non -contract road striping painting to ony that necessary to meet Maintenance Worker (Signs) Transportation Division work orders. 10:1:11 11■ 3 Public Services Department Service impacts from leaving position vacant Parks & Parkways It is requested to fill Senior Maintenance Worker position, leaving vacant the positions and providing the reduced service level stated below. Service levels Senior Maintenance Worker (Parks) would be lower should these positions not be filled. The potential service impacts from not filling these 6 positions are: Reduce weekend park maintenance: Reduce shelter rental preparation, pressure washing only as time permits. Reduce or eliminate ballfield preparation - no holiday field preparation. Reduce weekend litter pick-up and trash receptacle emptying at neighborhood parks (keep three community park services the same - Fairview, TeWinkle, Lions) Reduce overall park maintenance levels, just restrooms and grass. Reduce non -landscaped area maintenance. Eliminate support of after hours or weekend events (Concerts in the Park, Pilot Cup, Fish Fry, Arbor Day, 1/5 Car Wash, Community Run, tournament play at any facility. Eliminate overlapping graffiti abatement coverage during the week; weekend graffiti abatement would remain the same. 2 Senior Maintenance Workers (Parks), 4 Maintenance Workers (Parks) Reduced response time to Costa Mesa Maintenance facility maintenance requests.