HomeMy WebLinkAbout- - Rehab of Alley No. 63 & 64 Award - 6/15/2010CITY COUNCIL AGENDA REPORT
MEETING DATE: JUNE 15, 2010 ITEM NUMBER:
SUBJECT: REHABILITATION OF ALLEY NO. 63 AND ALLEY NO. 64 (BETWEEN KNOX PLACE AND
KNOX STREET FROM ORANGE AVENUE TO EAST OF WESTMINSTER AVENUE),
CITY PROJECT NO. 10-04
DATE: JUNE 3, 2010
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTATION PETER NAGHAVI, DIRECTOR, DEPARTMENT OF PUBLIC SERVICES
BY:
FOR FURTHER INFORMATION CONTACT: ERNESTO MUNOZ, CITY ENGINEER, (714) 754-5335
RECOMMENDATION:
1. Adopt plans, specifications, and working details for the rehabilitation of Alley No. 63 and Alley
No. 64 (located between Knox Place and Knox Street from Orange Avenue to east of
Westminster Avenue), City Project No. 10-04.
2. Award a construction contract to Ron Brehm Construction, Inc., 833A South Main Street, # 343,
Fallbrook, California, 92028, in the amount of $134,954.20.
3. Authorize the Mayor and the City Clerk to execute the Public Works Agreement.
BACKGROUND:
A Citywide Alley Report was presented to the City Council in September 2007. At that time the
Council adopted a priority order in which the alleys were to be improved. Alley No. 63 and Alley No.
64 (located between Knox Place and Knox Street from Orange Avenue to east of Westminster
Avenue) are now at the top of the priority list.
ANALYSIS:
The pavement rehabilitation process for Alley No. 63 and Alley No. 64 consists of removal of the
existing alley sections, construction of a new concrete pavement section, and other incidental work
needed to complete the project in accordance with the contract documents.
The City Clerk received and opened twelve (12) bids for this project on April 20, 2010. Ron Brehm
Construction, Inc. was the apparent low bidder with a bid proposal of $134,954.20. The Engineer's
estimate was $269,250.00; and the average of the twelve (12) bids received for this project
amounted to $168,939.79.
An analysis of the bids indicates that the apparent low bidder submitted a proposal that is fifty
percent (50%) lower than the Engineer's estimate. The variance between the low bidder and the
Engineer's estimate may be attributed to the highly competitive conditions in the construction
industry at this time. The Bid Abstract is included as Attachment I ".
The license and references of Ron Brehm Construction, Inc. were checked and staff has found
them to be in good standing.
ALTERNATIVES CONSIDERED:
The alternative to this Council action would be to reject all the bids. If all the bids were rejected, the
City would need to readvertise or cancel the project. Staff believes that readvertising the project will
not result in lower bids.
FISCAL REVIEW:
Funding for this project is available from appropriated Gas Tax revenues in the Fiscal Year 2009-
2010 budget.
LEGAL REVIEW:
Ron Brehm Construction, Inc. has furnished the necessary bonds and insurance, which have been
approved as to form by the City Attorney. After the award and subsequent execution of the
contract, a "Notice to Proceed" will be issued.
CONCLUSION:
The City has received bids for the rehabilitation of Alley No. 63 and Alley No. 64 (between Knox
Place and Knox Street from Orange Avenue to east of Westminster Avenue), City Project No. 10-
04. Staff has evaluated all of the bids and recommends that the City Council adopt the plans,
specifications, and working details for said project; award the contract to the apparent low bidder
Ron Brehm Construction, Inc., in the amount of $134,954.20; and authorize the Mayor and the City
Clerk to execute the Public Works Agreement.
ERNESTO MUNOZ
City Engineer
PETER NAGHAVI, Director
Department of Public Services
COLLEEN O'DONOGHUE
Assistant Finance Director
ATTACHMENT: 1" Bid Abstract
DISTRIBUTION: City Manager
Assistant City Manager
City Attorney
City Clerk
Development Services Director
Staff
File
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