HomeMy WebLinkAbout- - Traffic Signal Services Contract Award - 6/15/2010CITY COUNCIL AGENDA REPORT
MEETING DATE: JUNE 15, 2010
ITEM NUMBER:
SUBJECT: PROFESSIONAL SERVICES FOR TRAFFIC SIGNAL TIMING AND TRAFFIC SIGNAL
SYSTEM REVIEW SERVICES
DATE: JUNE 3, 2010
FROM: PUBLIC SERVICES DEPARTMENT, TRANSPORTATION SERVICES DIVISION
PRESENTATION BY: PETER NAGHAVI, DIRECTOR, DEPARTMENT OF PUBLIC SERVICES
FOR FURTHER INFORMATION CONTACT: RAJA SETHURAMAN, MANAGER,
TRANSPORTATION SERVICES, (714) 754-5032
RECOMMENDATION:
1) Award a Professional Services Agreement (Attachment 1) to Albert Grover & Associates,
211 East Imperial Highway, Suite 208, Fullerton, California, in the amount of $85,000, for
traffic signal timing and traffic signal system review services.
2) Authorize the Mayor and the City Clerk to execute the Professional Services Agreement.
BACKGROUND:
In March 2010, the Transportation Services Division issued a Request for Proposals (RFP) for
traffic signal timing and traffic signal system review services. The objective of this task is to
obtain specialized services to review and maintain the City's existing traffic signal timing, as well
as to review, upgrade, and maintain the very significant central traffic signal system hardware.
The City's Associate Signal Engineer (Traffic Operations) retired in December 2009, and the
position was not filled. This position was responsible for the day-to-day operation of the traffic
signal system, including signal timing, synchronization, program development, special event
signal management, as well as the system hardware management. Since the traffic operations
engineer's retirement, some of the key operations tasks have been handled by the remaining
staff, while several other planning tasks were kept on hold. In addition, services of a consulting
firm were used to trouble -shoot traffic signal equipment, as needed.
The City's existing central traffic signal system was developed almost twenty years ago. While
still functional, staff is experiencing significant issues with upkeep and operation of the system.
The manufacturer of the current hardware is no longer in business, and, therefore, replacement
parts are not readily available. Several other cities with similar systems have upgraded, or are
in the process of upgrading, to a newer system. With the start of the Renewed Measure M
program, there are grant funding opportunities to implement such an upgrade along a majority
of the City's corridors. However, in order to take advantage of this potential resource, the City
needs to develop a Traffic Signal Master Plan that will meet future needs and a migration path
to upgrade to the new system.
In consideration of the above, an RFP was issued to provide traffic signal timing services and
the development of a phased Traffic Signal Master Plan.
ANALYSIS:
In response to the City's RFP, six proposals were received from consultants specializing in
traffic signal services.
Transportation Services staff has thoroughly reviewed all proposals and conducted interviews
with three top-ranked firms. Based on this process, staff has determined that Albert Grover
Associates' (AGA) proposal meets City standards based on qualifications and relative
experience.
AGA has assisted Orange County Transportation Authority (OCTA) in the development of a
Countywide Master Plan for Traffic Signal Coordination Program. In the City of Costa Mesa,
AGA has, in the past, implemented traffic signal timing coordination along several major
arterials including Adams Avenue, Victoria Street, Harbor Boulevard, Fairview Road, and
others; therefore, they have a good understanding of the City's needs.
ALTERNATIVES CONSIDERED:
One alternative would be to perform the work in-house. However, the scope of work and demands
of the project exceed staff's resources and time. A second alternative would be to not undertake
this project. Not approving this project could possibly result in failure to provide adequate and safe
signal operations. In addition, this alternative may result in the City not being able to take
advantage of Renewed Measure M funds towards this traffic signal system upgrade project.
FISCAL REVIEW:
Staff proposes utilizing funds, for a total of $85,000, from the 2009-10 Traffic Signal Maintenance
account for this project.
LEGAL REVIEW:
The City Attorney's office has prepared the attached Professional Services Agreement and has
approved the document relative to form.
CONCLUSION:
The City issued a Request for Proposals for traffic signal timing and traffic signal system review
services in March 2010. After careful review of six proposals submitted, it is recommended that
the City Council award the Professional Services Agreement to Albert Grover Associates. The
required funds for this project are available in the 2009-10 Traffic Signal Maintenance account.
RAJA SETHURAMAN
Manager, Transportation Services
PETER NAGHAVI
Director, Department of Public Services
COLLEEN O'DONOGHUE
Assistant Finance Director
ATTACHMENT: 1 - Professional Services Aareement
DISTRIBUTION: City Manager
Assistant City Manager
E
City Attorney
City Clerk
Acting Director of Finance
Director of Development Services
6-15-10 —Traffic Signal Timing Award Report 6-3-10 9:00 a.m.