HomeMy WebLinkAbout- - Western Trans Agreement Attachment 2 - 9/21/2010ATTACHMENT 2
THIS AGREEMENT is made and entered into this 13th day of September 2007
("Effective Date"), by and between the CITY OF COSTA MESA, a municipal corporation
-("City"), and WESTERN TRANSIT SYSTEMS, a California corporation ("Consultant").
A. WHEREAS, City proposes to have Consultant provide driver services for the Senior
Mobility Program as described herein below; and
B. WHEREAS, Consultant represents that it has that degree of specialized expertise
contemplated within California Government Code, Section 37103, and holds all necessary
licenses to practice and perform the services herein contemplated; and
C. WHEREAS, City and Consultant desire to contract for specific services in connection
with the project described below (the "Project") and desire to set forth their rights, duties and
liabilities in connection with the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the provisions
of .California Government Code, Sections 1090-1092, in the subject matter of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions
contained herein, the parties hereby agree as follows:
1.1. Scope of Services. Consultant shall provide the professional services described in
the City's Request for Proposal ("UP") attached hereto as Exhibit "A" and incorporated herein
by reference and Consultant's Response to City's RFP (the "Response"). A copy of said
Response is attached hereto as Exhibit `B" and incorporated herein by this reference.
1.2. Professional Practices. All professional services to be provided by Consultant
pursuant to this Agreement shall be provided by personnel experienced in their respective fields
and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by
professional consultants in similar fields and circumstances in accordance with sound
professional practices. Consultant also warrants that it is familiar with all laws that may affect
its performance of this Agreement and shall advise City of any changes in any laws that may
affect Consultant's performance of this Agreement.
1.3. Warranty. Consultant warrants that it shall perform the services required by this
Agreement in compliance with all applicable Federal and California employment laws including,
but not limited to, those laws related to minimum hours and wages; occupational health and
safety; fair employment and employment practices; workers' compensation insurance and safety
in employment; and all other Federal, State and local laws and ordinances applicable to the
services required under this Agreement. Consultant shall indemnify and hold harmless City from
and against all claims, demands, payments, suits, actions, proceedings, and judgments of every
ATTACHMENT 2
nature and description including attorneys' fees and costs, presented, brought, or recovered
against City for, or on account of any liability under any of the above -mentioned laws, which
may be incurred by reason of Consultant's performance under this Agreement.
1.4. Non-discrimination. In performing this Agreement, Consultant shall not engage
in, nor permit its agents to engage in, discrimination in employment of persons because of their
race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital
status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the
Government Code. Violation of this provision may result in the imposition of penalties referred
to in Labor Code, Section 1735.
1.5 Non -Exclusive Agreement. Consultant acknowledges that City may enter into
agreements with other consultants for services similar to the services that are subject to this
Agreement or may have its own employees perform services similar to those services
contemplated by this Agreement.
1.6. Delegation and Assignment. This is a personal service contract, and the duties set
forth herein shall not be delegated or assigned to any person or entity without the prior written
consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ
other personnel to perform services contemplated by this Agreement at Consultant's sole cost
and expense.
2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set
forth in Exhibit "C," attached hereto and made a part of this Agreement (the "Fee Schedule").
Consultant's compensation shall in no case exceed Two Hundred Two Thousand Three Hundred
Eleven Dollars ($202,311.00).
2.2. Additional Services. Consultant shall not receive compensation for any services
provided outside the scope of services specified in the Response unless the City or the Project
Manager for this Project, prior to Consultant performing the additional services, approves such
additional services in writing. It is specifically understood that oral requests and/or approvals of
such additional services or additional compensation shall be barred and are unenforceable.
2.3. Method of Billing. Consultant may submit invoices to City's Project Manager for
approval on a progress basis, but no more often than monthly. Said invoice shall be based on the
total of all Consultant's services which have been completed to City's sole satisfaction. City
shall pay Consultant's invoice within forty-five (45) days from the date City receives said
invoice. Each invoice shall describe in detail, the services performed and the associated time for
completion. Any additional services approved and performed pursuant to this Agreement shall
be designated as "Additional Services" and shall identify the number of the authorized change
order, where applicable, on all invoices.
2.4. Records and Audits. Records of Consultant's services relating to this Agreement
shall be maintained in accordance with generally recognized accounting principles and shall be
made available to City or its Project Manager for inspection and/or audit at mutually convenient
times for a period of three (3) years from the Effective Date.
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3.1. Commencement and Completion of Work. The professional services to be
performed pursuant to this Agreement shall commence within five (5) days from the Effective
Date of this Agreement. Failure to commence work in a timely manner and/or diligently pursue
work to completion may be grounds for termination of this Agreement.
3.2. Excusable Delays. Neither party shall be responsible for delays or lack of
performance resulting from acts beyond the reasonable control of the party or parties. Such acts
shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with
laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a
ply-
4.1. Term. This Agreement shall commence on the Effective Date and continue for a
period of three (3) years, ending on September 30, 2010, unless previously terminated as
provided herein or as otherwise agreed to in writing by the parties. City shall have the sole
option of extending this Agreement for up to one (1) additional year.
4.2. Notice of Termination. The City reserves and has the right and privilege of
canceling, suspending or abandoning the execution of all or any part of the work contemplated
by this Agreement, with or without cause, at any time, by providing written notice to Consultant.
The termination of this Agreement shall be deemed effective upon receipt of the notice of
termination. In the event of such termination, Consultant shall immediately stop rendering
services under this Agreement unless directed otherwise by the City.
4.3. Compensation. In the event of termination, City shall pay Consultant for
reasonable costs incurred and professional services satisfactorily performed up to and including
the date of City's written notice of termination. Compensation for work in progress shall be
prorated as to the percentage of work completed as of the effective date of termination -in
accordance with the fees set forth herein. In ascertaining the professional services actually
rendered hereunder up to the effective date of termination of this Agreement, consideration shall
be given to both completed work and work in progress, to complete and incomplete drawings,
and to other documents pertaining to the services contemplated herein whether delivered to the
City or in the possession of the Consultant.
4.4 Documents. In the event of termination of this Agreement, all documents
prepared by Consultant in its performance of this Agreement including, but not limited to,
finished or unfinished design, development and construction documents, data studies, drawings,
maps and reports, shall be delivered to the City within ten (10) days of delivery of termination
notice to Consultant, at no cost to City. Any use of uncompleted documents without specific
written authorization from Consultant shall be at City's sole risk and without liability or legal
expense to Consultant.
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5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain and maintain
during the life of this Agreement all of the following insurance coverages:
(a) Comprehensive general liability, including premises -operations,
products/completed operations, broad form property damage, blanket
contractual liability, independent contractors, personal injury with a policy
limit of not less than One Million Dollars ($1,000,000.00), combined
single limits, per occurrence and aggregate.
(b) Automobile liability for owned vehicles, hired, and non -owned vehicles,,
with a policy limit of not less than One Million Dollars ($1,000,000.00);
combined single limits, per occurrence and aggregate.
(c) Workers' compensation insurance as required by the State of California.
5.2. Endorsements. The comprehensive general liability insurance policy shall contain
or be endorsed to contain the following provisions:
(a) Additional insureds: "The City of Costa Mesa and its elected and
appointed boards, officers, agents, and employees are additional insureds
with respect to this subject project and contract with City."
(b) Notice: "Said policy shall not terminate, nor shall it be cancelled, nor the
coverage reduced, until thirty (30) days after written notice is given to
City."
(c) Other insurance: "Any other insurance maintained by the City of Costa
Mesa shall be excess and not contributing with the insurance provided by
this policy."
5.3. Certificates of Insurance: Consultant shall provide to City certificates of
insurance showing the insurance coverages and required endorsements described above, in a
form and content approved by City, prior to performing any services under this Agreement.
5.4. Non -limiting: Nothing in this Section shall be construed as limiting in any way,
the indemnification provision contained in this Agreement, or the extent to which Consultant
may be held responsible for payments of damages to persons or property.
6.1. Entire Agreement: This Agreement constitutes the entire Agreement between the
parties with respect to any matter referenced herein and supersedes any and all other prior
writings and oral negotiations. This Agreement may be modified only in writing, and signed by
the parties in interest at the time of such modification. The terms of this Agreement shall prevail
over any inconsistent provision in any other contract document appurtenant hereto, including
exhibits to this Agreement.
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6.2. Representatives. The City Manager or his designee shall be the representative of
City for purposes of this Agreement and may issue all consents, approvals, directives and
agreements on behalf of the City, called for by this Agreement, except as otherwise expressly
provided in this Agreement.
Consultant shall designate a representative for purposes of this Agreement who
shall be authorized to issue all consents, approvals, directives and agreements on behalf of
Consultant called for by this Agreement, except as otherwise expressly provided in this
Agreement.
6.3. Project Managers. City shall designate a Project Manager to work directly with,
Consultant in the performance of this Agreement.
Consultant shall designate a Project Manager who shall represent it and be its
agent in all consultations with City during the term of this Agreement. Consultant or its Project
Manager shall attend and assist in all coordination meetings called by City.
6.4. Notices: Any notices, documents, correspondence or other communications
concerning this Agreement or the work hereunder may be provided by personal delivery,
facsimile or mail and shall be addressed as set forth below. Such communication shall be
deemed served or delivered: a) at the time of delivery if such communication is sent by personal
delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 48
hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such
communication is sent through regular United States mail.
IF TO CONSULTANT:
Western Transit Systems
1619 Lincoln Avenue
Anaheim, CA 92805
Tel: 714-53 5-0156
Fax: 714-535-8768
Attn: Diane Slagle
IF TO CITY:
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Tel: 714-754-5636
Fax: 714-754-5166
Attn: Mark Taylor
6.5. Drug -free Workplace Policy. Consultant shall provide a drug -free workplace by
complying with all provisions set forth in City's Council Policy 100-5, attached hereto as Exhibit
"D" and incorporated herein by reference. Consultant's failure to conform to the requirements
set forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall
be cause for immediate termination of this Agreement by City.
6.6. Attorneys' Fees: In the event that litigation is brought by any party in connection
with this Agreement, the prevailing party shall be entitled to recover from the opposing party all
costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the
exercise of any of its rights or remedies hereunder or the enforcement of any of the terms,
conditions, or provisions hereof.
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6.7. Governing Law: This Agreement shall be governed by and construed under the
laws of the State of California without giving effect to that body of laws pertaining to conflict of
laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto
agree that the sole and exclusive venue shall be a court of competent jurisdiction located in
Orange County, California.
6.8. Assignment: Consultant shall not voluntarily or by operation of law assign,
transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without
City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance
shall be void and shall constitute a breach of this Agreement and cause for termination of this
Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of
Consultant's obligation to perform all other obligations to be performed by Consultant hereunder
for the term of this Agreement.
6.9. Indemnification and Hold Harmless: Consultant shall protect, defend, indemnify
and hold harmless City and its elected and appointed officials, officers, and employees from any
and all claims, liabilities, expenses, including attorney fees, damage to property or injuries to or
death of any person or persons or damages of any nature including, but not by way of limitation,
all civil claims or workers' compensation claims arising out of or in any way connected with the
intentional or negligent acts, error or omissions of Consultant, its employees, agents or
subcontractors in the performance of this Agreement.
6.10. Independent Contractor: Consultant is and shall be acting at all times as an
independent contractor and not as an employee of City. Consultant shall secure, at his expense,
and be responsible for any and all payment of Income Tax, Social Security, State Disability
Insurance Compensation, Unemployment Compensation, and other payroll deductions for
Consultant and its officers, agents, and employees, and all business licenses, if any are required,
in connection with the services to be performed hereunder.
6.11. Ownership of Documents: All findings, reports, documents, information and data
including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by
Consultant or any of its subcontractors in the course of performance of this Agreement, shall be
and remain the sole property of City. Consultant agrees that any such documents or information
shall not be made available to any individual or organization without the prior consent of City.
Any use of such documents for other projects not contemplated by this Agreement, and any use
of incomplete documents, shall be at the sole risk of City and without liability or legal exposure
to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages,
losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such
documents for other projects not contemplated by this Agreement or use of incomplete
documents furnished by Consultant. Consultant shall deliver to City any findings, reports,
documents, information, data, in any form, including but not limited to, computer tapes, discs,
files audio tapes or any other Project related items as requested by City or its authorized
representative, at no additional cost to the City.
6.12. Public Records Act Disclosure: Consultant has been advised and is aware that all
reports, documents, information and data including, but not limited to, computer tapes, discs or
files furnished or prepared by Consultant, or any of its subcontractors, and provided to City may
be subject to public disclosure as required by the California Public Records Act (California
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Government Code Section 6250 et. seq.). Exceptions to public disclosure may be those
documents or information that qualify as trade secrets, as that term is defined in the California
Government Code Section 6254.7, and of which Consultant informs City of such trade secret.
The City will endeavor to maintain as confidential all information obtained by it that is
designated as a trade secret. The City shall not, in any way, be liable or responsible for the
disclosure of any trade secret including, without limitation, those records so marked if disclosure
is deemed to be required by law or by order of the Court.
6.13. Responsibility for Errors. Consultant shall be responsible for its work and results
under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation
as may be required by the City's representative, regarding any services rendered under this
Agreement at no additional cost to City. In the event that an error or omission attributable to,
Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design
drawings, estimates and other Consultant professional services necessary to rectify and correct
the matter to the sole satisfaction of City and to participate in any meeting required with regard
to the correction.
6.14. Prohibited Employment: Consultant will not employ any regular employee of
City while this Agreement is in effect.
6.15. Order of Precedence: In the event of an inconsistency in this Agreement and any
of the attached Exhibits, the terms set forth in this Agreement shall prevail.. If, and to the extent
this Agreement incorporates by reference any provision of the RFP or the Response, such
provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among
the terms and conditions of this Agreement and those of any such provision or provisions so
incorporated by reference, this Agreement shall govern over both the Response and the RFP and
the Response shall govern over the RFP.
6.16. Costs: Each party shall bear its own costs and fees incurred in the preparation and
negotiation of this Agreement and in the performance of its obligations hereunder except as
expressly provided herein.
6.17. No Third Party Beneficiary Rights: This Agreement is entered into for the sole
benefit of City and Consultant and no other parties are intended to be direct or incidental
beneficiaries of this Agreement and no third party shall have any right in, under or to this
Agreement.
6.18. Headings: Paragraphs and subparagraph headings contained in this Agreement
are included solely for convenience and are not intended to modify, explain or to be a full or
accurate description of the content thereof and shall not in any way affect the meaning or
interpretation of this Agreement.
6.19. Construction: The parties have participated jointly in the negotiation and drafting
of this Agreement. In the event an ambiguity or question of intent or interpretation arises with
respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties
and in accordance with its fair meaning. There shall be no presumption or burden of proof
favoring or disfavoring any party by virtue of the authorship of any of the provisions of this
Agreement.
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6.20. Amendments: Only a writing executed by the parties hereto or their respective
successors and assigns may amend this Agreement.
6.21. Waiver: The delay or failure of either party at any time to require performance or
compliance by the other of any of its obligations or agreements shall in no way be deemed a
waiver of those rights to require such performance or compliance. No waiver of any provision of
this Agreement shall be effective unless in writing and signed by a duly authorized representative
of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy
in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in
respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
6.22. Severability: If any provision of this Agreement is determined by a court of
competent jurisdiction to be unenforceable in any circumstance, such determination shall not
affect the validity or enforceability of the remaining terms and provisions hereof or of the
offending provision in any other circumstance. Notwithstanding the foregoing, if the value of
this Agreement, based upon the substantial benefit of the bargain for any parry is materially
impaired, which determination as made by the presiding court or arbitrator of competent
jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good
faith negotiations.
6.23. Counterparts: This Agreement may be executed in one or more counterparts,
each of which shall be deemed an original. All counterparts shall be construed together and shall
constitute one agreement.
6.24. Corporate Authority: The persons executing this Agreement on behalf of the
parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said
parties and that by doing so, the parties hereto are formally bound to the provisions of this
Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
and through their respective authorized officers, as of the date first above written.
CITY OF COSTA MESA,
A municipal corporation
411J, /�'
r
Mayor of the City of Costa Mesa
Date: 9-/," 0
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ATTACHMENT 2
WESTERN RANSIT SYSTEMS
Signa
R,0/C v
Name and Title
53 - 7,�q-7
Social Security or Taxpayer ID Number
ATTEST:
-- Qr�
Cityklerk and ex-officio Clerk
of the City of Costa Mesa
Date: A1 % e
APPROVED AS TO FORM:
Date: q-f ° -7
yCity�A��ttomey�
APPROVED AS T04.41SURANCE:
Date: ?% ,1 �S, - 6-:?-
Risk
APPROVED AS TO CONTENT:
Date:
Project Manager
9 Western Transit Systems 04/02
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11 Western Transit Systems 04/02
ATTACHMENT 2
°assenger Transportation System Operators
August 28, 2007
Mr. Mark Taylor, Management Analyst
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Dear Mr. Taylor:
Western Transit Systems is pleased to submit the following proposal to the City's
Request for Proposals for the operation of the City of Costa Mesa Senior Mobility
Program -Driver Services. Western Transit is the current operator and a longtime
provider of public transportation services in Southern California. and is well positioned to
be thoroughly responsive to the Request for Proposals. Western Transit looks forward to
the opportunity to lend the value of this experience to the continued operation of the
service under a new contract.
Western Transit Systems, with offices at 1619 East Lincoln Avenue in Anaheim, has
been providing public transportation services since 1983. Western Transit's sister
company, Yellow Cab Company of Greater Orange County, has been operating
transportation services continuously in the Southern California area since 1945.
As operations manager of Western Transit, I, Diane Slagle, will serve as the primary
source of contact with the City through the period of the proposal evaluation, and can be
contacted at the address and phone number identified at the bottom of this page. In
addition, either Brian Sullivan, Senior Vice President, or I are authorized to conduct all
negotiations and to bind the company contractually.
Western Transit is uniquely qualified to manage and operate the Senior Mobility
Program -Driver Services for the City of Costa Mesa for the following reasons:
Western Transit/Yellow Cab of Greater Orange County has over fifty years of
experience as an operator of transportation services in Southern California.
* Company is based locally and is actively involved in the operation.
The company has a five year record of successful operation of the City of Costa Mesa
SNIP Service and has in place all of the resources necessary for the continuation of
this service. This will result in a seamless transition in which the passengers of the
service will notice only the continuation of the high quality transportation services.
Additional resources can include the MIDAS-PT automated scheduling and dispatch
system, as well as the infrastructure resources available at the Anaheim facility
(training, maintenance, and administration) should the City require them in the future.
1619 East Lincoln Avenue Anaheim, CA 92805 (714) 535-0156 e FAX (714) 535-8768
ATTACHMENT 2
Page 2
CMSMP-RFP
August 28, 2007
Experienced and highly qualified proposed management team has direct experience
with paratransit service similar to the proposed program in the City of Costa Mesa
The management team is positioned to operate the service in a manner that will meet
all of the City's requirements.
The following proposal is submitted to the City in compliance with all of the
requirements of the Request for Proposals for the operation of the Costa Mesa Senior
Mobility Program -Driver Services.
Western Transit/Yellow Cab appreciates the opportunity to respond to the City's Request
for Proposals for the management and operation of the City's paratransit service. We are
My confident in our ability to successfully provide these services and to meet the City's
quality and operational goals. We are hopeful and optimistic that the City will recognize
the operational expertise and experience that Western Transit brings to this proposal
response. And we would welcome the opportunity to add further clarification to our
proposal during an interview session, should the City so desire.
If I may add any further clarification with regard to our proposal response, please do not
hesitate to contact me. We look forward to the City's evaluation and response.
Sincerely,
Diane Slagle
Operations Manager
714.535.0156 x102
/dc
•..
r
ATTACHMENT 2
Costa Mesa Senior Mobility Program
B. Company Data:
1. Official Name and Address: Western Transit Systems, Inc.
1619 East Lincoln Avenue
Anaheim, CA 92805
2. 'Type of Entity: Western Transit Systems is a corporation
Date of incorporation —1983
3. ;Federal I.D. Number: 33-006-7597
4. Company Location: All Western Transit Systems, Inc. administration
and operations are provided from the following location:
1619 East Lincoln Avenue
Anaheim, California 92805
714.535.0156 voice
714.535.8768 fax
5. Company Ownership: Western Transit Systems is a sister corporation of
Yellow Cab Company of Northern Orange County, Inc. also located at
1619 East Lincoln Avenue in Anaheim, California.
6. Service Provider: Western Transit Systems is committed to providing all
services, supplies, materials and equipment required by this RFP.
Although Yellow Cab Company of Northern Orange County, Inc. will not
be providing services described in the scope of work to the City of Costa
Mesa, Yellow Cab Company is a resource that may be considered for
interim service expansion and supplemental service in case of emergency
such as vehicle breakdown.
7. Number of years in business: Western Transit Systems, Inc. has been in
operation and continuously providing transportation service for 24 years.
Yellow Cab Company has been in continuous operation for 60 years.
8. Number of years providing related services: The company has been
providing similar transportation services for 29 years.
Western Transit Systems
E
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Costa Mesa Senior Mobility Program
9. Experience: Number of years Yellow Cab/Western Transit originally
began providing shared -ride service in 1977 under
contract with Orange
County Transit District. Additional contracts since that time have
included:
Year
'Type of Contract
Contracting Agency
95-99
Access Sedan Service
OCTA
00-present
Adult Day Services of O C
Huntington Beach
88-present
Client Transportation
Regional Center-O. C.
77-07
Senior/Disabled-Dial-A-Ride
City of Whittier
89-99
Paratransit Program
Los Angeles County
97-00
Senior Transportation Prog.
So.County Senior Sry
96-present
Senior Transportation -Medical
Hoag Hospital
97-05
Transportation -Medical Appts.
St. Joseph Hospital
97-01
Transportation -Medical Appts.
St. Jude Hospital
02 present
Senior Nutdtion/Dial-A-Ride
City/Anaheim
00-present
Senior Nutrition/Dial-A-Ride
City/La Habra
96-present
Senior Nutrition/Brea Express
City/Brea
02-present
Senior Transportation
City/Costa Mesa
98-05
Senior Transportation
City/Orange
97-06
Senior Transportation/SA-Southwest City/Santa Ana
99-present
Senior Transportation
City/Seal Beach
10. Any Failure to Complete a Contract?: No, Western Transit/Yellow
Cab has never defaulted or been terminated from a contract. In fact, the
company has had the opportunity to acquire additional business when
another contractor could/would not meet their obligations (i.e. Regional
Center Contract, John Wayne Airport Taxi Service Contract).
11. Western Transit Financial Interests: Western Transit/Yellow Cab has
concentrated on providing quality public transportation for over 50 years.
12. Point of Contact: Diane Slagle, 1619 East Lincoln Avenue, Anaheim,
CA 92805, 714.535.0156 x 102.
Western Transit Systems Page: 2
ATTACHMENT 2
Costa Mesa Senior MobjILq Program
Naive: MS. DIANE SLAGLE
Classification: Project Manager
Education:
Ms. Slagle received her education at the California State University of Fullerton.
Experience:
She was raised in the transportation industry and understands all aspects of the service
from the ground up. In her current position, Ms. Slagle is responsible for the operation of
all shuttles, paratransit, senior and disabled programs.
Ms. Slagle has considerable knowledge and experience in the implementation and
management of numerous types of transportation services, including dial -a ride, demand
response, fixed -route, rail feeder services and several Senior Mobility Programs in
Orange County. She is very well versed in the unique requirements of transporting senior
citizens and special needs patrons.
Ms. Slagle currently serves on the Vendor Advisory Committee for Regional Center of
Orange County and is a member of the Taxicab Paratransit Association of California.
Western Transit Systems Page: 3
ATTACHMENT 2
Costa Mesa Senior IVMobility Program
Classification: Assistant Project Manager
Experience: Mr. Tablas has an extensive background in the public transportation field
and his 17 year career at Western Transit has spanned a variety of assignments including
Driver, Trainer, Scheduler and finally assistant Operations Manager. In these positions,
Mr. Tablas has been responsible for insuring the proper training of drivers and various
other issues related to contract compliance. He has been instrumental in updating the
company's training program and insuring that it meets all applicable state and federal
requirements.
Mr. Tablas is familiar with the requirements of each of our programs and directly
oversees the scheduling of drivers and addresses all customer service issues that may
arise.
Western 'Transit Systems
Wester"t-rTransit
LLarry E. Slagle
coo
LI
Cindi Ritter (��) ®Dane Slagle
Controller tips Manager
Maria Villalobos
Administration
Victor
Road Tablas
Supervisors Asst Mgr
Coordinators
Drivers
ATTACHMENT 2
Costa Mesa Senior Mobility Program
Firm's Name: City of Anaheim
Street Address: 200 S. Anaheim Blvd.
City, State, and Zip Code: Anaheim, CA 92805
Contact Person: Ms. Jan Branch
Title: Director
Telephone: (714) 765-4512
Length of Service: 2002 to Present
Annual Mileage: 25,000
Service Description: Senior Mobility Program
Firm Name: City of La Habra
Street Address: 101 W. La Habra Blvd
City, State, and Zip Code: La Habra, CA 90633
Contact Person: Ms. Josie Anderson
Title: Director of Senior Services
Telephone: (562) 905-9708
Length of Service: 1999 to Present
Annual Mileage: 37,200
Service Description: Senior Transportation/Nutrition Program
Fi 's Name: City of Brea
Street Address: 1 Civic Center Circle
City, State, and Zip Code: Brea, CA 92821
Contact Person: Ms. Maggie Le
Title: Program Administrator
Telephone: (714) 990-7760
Length of Service: 1994 to Present
Annual Mileage: 33,600
Service Description: Senior Transportation/Nutrition Program
UM
Firm's Name: Orange County ARC
Street Address: 225 Carl Karcher Way
City, State, and Zip Code: Anaheim, CA 92805
Contact Person: Ms. Joyce Hearn
Title: Director
Telephone: (714) 744-5301 x101
Length of Service: 1986 to Present
Annual Mileage: 20,200
Service Description: Client transportation to daily programs in Orange County
Western Transit Systems Page: 6
ATTACHMENT 2
Costa Mesa Senior Mobility Program
F' 's Name: Regional Center of Orange County
Street. Address: 801 Civic Center Drive
City, State, and Zip Code: Santa Ana, CA 92703
Contact Person: Mr. Doug Miller
Title: Division Director
Telephone: (714) 796-5249
Length of Service: 1989 to Present
Annual Mileage: 520,800
Service Description: Client transportation to daily programs in Orange County
r=
Firm Name: City of Whittier
Street Address: 7333 Greenleaf Avenue
City, State, and Zip Code: Whittier, CA 90602
Contact Person: Mr. Martin Browne
Title: Transit Manager
Telephone: (562) 698-2131
Length of Service: 1977 to 2007
Annual Mileage: 204,000
Service Description: Senior/Disabled Dial -A -Ride Transportation
Western Transit Systems Page: 7
ATTACHMENT 2
Costa Mesa Senior Mobility Program
Understanding
Western Transit Systems, Inc. a closely held California corporation under the same
ownership and control as its parent company, Yellow Cab Company of Northern Orange
County, provides a full spectrum of public transportation services in Southern California.
In continuous operation since 1983, Western Transit Systems was formed as the public
transportation arm of Yellow Cab and currently operates a variety of public transportation
services including: fixed route, shuttle, dial -a ride, and Regional Center services. Yellow
Cab Company of Northern Orange County, Western Transit's parent company, has been
in operation since 1945 and is the leading provider of taxicab services in Orange County.
Western Transit Systems and Yellow Cab Company of Northern Orange County share
corporate offices located at 1619 E. Lincoln Avenue in Anaheim, California.
Western Transit currently operates fifteen primary contracts providing services in
thirty-two communities throughout Orange and Los Angeles counties. The combined
companies operate a fleet numbering in excess of 230 vehicles with services being
provided through the dedicated efforts of more than 300 employees.
Western Transit has a lengthy history of providing services throughout Orange County,
and our close working relationship with Yellow Cab means that we are extremely
experienced in the provision of services throughout the entire Los Angeles basin. From
our present day senior services in La Habra and Brea, to recent operations in Southern
Orange County, and our long-standing service throughout the county for the Regional
Center, Western Transit possesses both the ability and the expertise to provide effective
senior transportation services to all eligible citizens throughout Costa Mesa. Our highly
skilled staff of schedulers and dispatchers will be able to contribute their considerable
knowledge and experience to help ensure that the Senior Mobility Program is an
immediate success. We successfully coordinate a large number of varied transportation
services throughout the year, and we believe that we alone possess the combination of
both experience and resources necessary to provide critical flexibility to continue
operating a quality program such as the Senior Mobility Program.
Our record of successful startups dates back to the late 1970s with the original OCTD
Dial -A -Ride program. In recent years we have been called upon by agencies such as the
Los Angeles County Dept. of Public Works and the City of Brea to develop totally new
transportation programs; these programs continue to operate to the present day.
We have a long history as a technological innovator, and our state-of-the-art computer
systems will be immediately capable of handling the needs of the Senior Mobility
Program. We also have in-house staff capable of developing both the recurring reports
required by Senior Mobility Program operations as well as occasional ad hoc reports that
may be desired by interested parties.
Western Transit Systems Page: 8
ATTACHMENT 2
Costa Mesa Senior Mobility Program
Finally, Western Transit/Yellow Cab maintains a 24-hour operation, which means that if
it becomes necessary the complete array of our transportation resources can be brought to
bear. This means that although the service may be closed, the Senior Mobility Program
operation will always benefit from the support of the full resources of Western
TransitNellow Cab.
Approach•
As the current service provider, Western Transit would like to offer the following
scenario for the operation of the Senior Mobility Program. These options can be
modified in numerous ways to best meet the needs and expectations of the City of Costa
Mesa.
Staff Requirements - The RFP describes a number of key positions, which are necessary
for the successful operation of the City's transportation program. Western Transit is able
to address this requirement by proposing a thorough staffing system, with adequate
personnel resources dedicated to all of the critical operating areas.
Project Manager - The single most important position for the success of an operation is
that of the Project Manager. Western Transit is proposing Ms. Diane Slagle as the
Project Manager for the Senior Mobility Program. Ms: Slagle has been involved in
transit for over 30 years and is well experienced in all facets of public transportation. Ms.
Slagle will be the primary point of contact with the City for contractual matters and will
be responsible for addressing any and all of the City's concerns.
`i
Ms. Slagle will receive regular and effective support from the corporate officers of
Western Transit. Such support will include management training, accounting assistance,
and contract negotiation and administration support. In turn, Ms. Slagle will provide
support to all of the personnel directly involved with the delivery of the Senior Mobility
Program.
Assistant Project Manager - Western Transit is proposing Mr. Victor Tablas as the
Assistant Project Manager for the Senior Mobility Program. Mr. Tablas has over 15
years of experience in the transportation field and is currently providing day-to-day
operational support for Western Transit's current senior transportation programs.
Mr. Tablas will be empowered to, and will be expected to be responsive to the City's
day-to-day issues and concerns. Through this level of front-line, proactive management
attention to issues as they arise; the City can count on rapid resolution of operational
issues. This will prevent minor problems from lingering and perhaps growing into more
major issues. To the greatest degree possible, the decision making process will be driven
to the lowest possible level, in an effort to maximize the effectiveness of the services
delivered. By way of example, if the Program Driver/Trip Scheduler or Road Supervisor
becomes aware of a particular situation regarding a passenger pickup, and a change made
to improve the pickup, the change will be implemented on the spot and the situation
immediately improved.
Western Transit Systems Page: 9
ATTACHMENT 2
Costa Mesa Senior Mobility Program
Coordinator — A full-time Coordinator is responsible for daily driver assignments. The
Coordinator is responsible for matching the assigned vehicle and driver to insure that all
service is operated as scheduled. The Coordinator is the first person that the driver
checks in with in the morning and delivers to the driver his or her assignment for the day,
including vehicle assignment. At the conclusion of the day, the Coordinator receives all
of the daily paperwork from the drivers and insures that these documents are completed
thoroughly and accurately. As you know, the same driver is assigned to the program
each day and a substitution is made for illness or absence only. This provides consistent
knowledge of the program and a familiar driver increases the comfort for the passengers.
The Coordinator will initiate the assignment of an extra -board driver to a route in the
event that a driver calls in absent or in the event that a driver does not report to work.
The Coordinator will also be responsible for the dispatch log will insure that all of the
day's activities are recorded in the log so that a history of the day is maintained.
The Coordinator will monitor driver check -in, assign vehicles and routes, respond to
emergencies, communicate with the Corporation to insure sufficient vehicle status,
document daily operating status and incidents, and oversee driver check-out at the end of
each shift.
Training - Western Transit utilizes a comprehensive, in-house driver training program.
Mr. Victor Tablas will direct the Safety and Training Department. Mr. Tablas is a
certified Driver Training Instructor with over eleven years of experience in passenger
transportation safety. Mr. Tablas is assisted by behind -the -wheel Trainers. All of the
behind -the -wheel Trainers have completed specific training presented by the company
and are authorized to conduct the behind -the -wheel portion of the company's training
program.
In addition to the new -driver training program, the Safety & Training department will be
responsible for the ongoing in-service training of all of the drivers. This training will
take the form of safety meetings and ride -along road checks as well as other unobserved
road checks.
Road Supervisors - Western Transit utilizes Road Supervisors to insure the quality of
the services operated. These positions will insure that road supervision is available
during hours of vehicle operations. Road Supervisors must have at least one year of
driving experience and be qualified as a behind -the -wheel trainer. Road Supervisors
respond to situations in the field requiring assistance. These situations could include
vehicle accidents, breakdowns, disturbances aboard the bus, investigation of a reported
safety hazard, and other such incidents. In addition to assisting with these situations,
Road Supervisors will also perform regular monitoring of the service through the
performance of road observations. This monitoring will take the form of observed (e.g. a
ride -along evaluation), and unobserved checks.
Western Transit Systems Page: 10
ATTACHMENT 2
Costa Mesa Senior Mobility Program
Drivers - Western Transit uses a full-time driver to operate this service. The driver is
knowledgeable regarding the service area, the passenger qualification requirements and
routing for purposes of efficient scheduling of passenger reservations. This scheduling
allows for the most cost-effective operation of the service. The current driver and backup
drivers assigned to this service will meet all of the requirements identified in the RFP.
Specifically, the drivers will possess a class B or A license with a P (passenger)
endorsement and have a current CPR/First Aid certification. The drivers' motor vehicle
records will be checked prior to hiring, and every six months thereafter, to verify that
they have not incurred violations that exceed the company's requirements. All of the
drivers will have a good working knowledge of the English language and will be able to
speak, read and write English.
Passenger relations and empathy/sensitivity training are presented in the Western Transit
Driver Training Program. A major thrust of this training is to insure that the drivers
understand the capabilities and needs of special passenger, as well as the means to
interact with other passengers in more routine settings. Through the presentation of this
training, and the development of these passenger relations skills, the Western Transit
Vehicle Operators are able to consistently interface with their passengers in a
professional, courteous manner and to provide assistance when needed.
Staffing Policies - A coordinator confirms every day that each driver has reported for
work in a clean and presentable uniform. The shirts are gray in color with the company
logo above the pocket. Black trousers are to be worn and were chosen for their
? practicality. Dark socks and dark shoes with a slip resistant sole are required. The shoes
must cover the foot completely and must provide safe and secure footing for the operator.
Only company issued and approved hats may be wom.
Driver Substitutions and Replacements - Western Transit is uniquely positioned to
quickly respond in the event of a vehicle breakdown. The driver is required to
immediately contact the System Dispatcher via two-way radio or cellular phone. Each
Western Transit vehicle is equipped with a radio to call for mechanical assistance, send
or receive information related to the route or passenger, etc. The driver is asked to relay
pertinent information as to location, number of passengers on board, vehicle equipment
requirements, and evaluate vehicle symptoms. The dispatcher or coordinator then
dispatches a mechanic or an extraboard driver in the appropriate vehicle to exchange or
take over the route as the situation dictates. Extraboard drivers are scheduled in addition
to drivers assigned to routes for the purpose of providing backup personnel in the event
of absence or vehicle breakdown. These drivers are our most experienced employees and
are trained in most routes so that they can assume a service route in a skilled and efficient
manner. Our response time for vehicle and driver substitution is usually between 5-25
minutes depending on the location of the breakdown.
A Road Supervisor may also be utilized if vehicle size and supervisor location permit.
Western Transit Systems Page: 11
ATTACHMENT 2
Costa Mesa Senior Mobility Program
Personnel Policies - Western Transit utilizes an employee handbook to define all of the
company's personnel policies.
The Employee Handbook addresses a number of fundamental work rules and policies. A
sampling of these policies include:
• Western Transit is an Equal Opportunity Employer
® Weapons are not allowed to be in an employee's possession on client or company
vehicles or property
® Purchasing or consuming alcoholic beverages while in uniform is not allowed
• Smoking is not allowed aboard any company or client owned vehicle
• Compliance with the Company's Substance Abuse Policy is a condition of
employment
A system of progressive discipline is used to identify and correct improper or
inappropriate actions or behavior.
Driver Recruitment - Safety involves people, and the starting point for people in a
business is the recruiting and screening process. Western Transit has learned that it is
mandatory to hire individuals with demonstrated positive safety records in order to have
safe employees and, accordingly, safe operations. To this end, Western Transit utilizes a
thorough selection process in order to identify the safety attributes of all of its'
applicants.
Application Review - When an applicant arrives at Western Transit to fill out an
application for employment, they are given a job description that describes in detail all of
the aspects of the job that the applicant will be expected to perform if they are selected
for the position. This lets the applicant know up front the requirements of the job and
makes a statement very early on to the applicant about the importance of safety in the
operation.
The review of the application includes statements by the applicant regarding their
previous employment history, their previous driving record history, any history of vehicle
accidents, and any history of workplace injuries. This lets the supervisor who will review
the application know about potential `red -flags' that may exist in an applicant's
background as far as safety is concerned.
Motor Vehicle Record Check - Each applicant is required to submit a current H-6
printout from the Department of Motor Vehicles, which details the applicants' driving
record for the past ten years. Only original, current H-6 reports are accepted. Any
applicant who is unable to produce this document is not given farther consideration for
employment.
Western Transit Systems Page: 12
ATTACHMENT 2
Costa Mesa Senior Mobility Program
Interview - All of the supervisors, who are responsible for interviewing are trained in
specific questions to ask that, among other things, will identify an individual's safety
awareness. The purpose of the interview is to add clarification and further detail to the
information contained on the application form. Individuals, who demonstrate during the
interview that they are able to follow directions, and that they maintained satisfactory
relationships with their former supervisors and coworkers, have been found to be strong
candidates to become safe employees.
Reference Checks - The applicants must identify on the application. form their three
most recent employers. In addition, they must sign an authorization form, which gives
permission to their former employer to comment upon their performance as an employee.
The employment references that each applicant identifies are contacted and questioned
about the work performance of the applicant. Any warning signs regarding safe working
practices of the applicant will raise serious questions as to their suitability as a Western
Transit employee. All of the responses gained through these references are documented
in order to provide organization and structure to the process.
Criminal Background. Check - All applicants who will drive in pamtransit service are
required to complete a criminal background check. This check, conducted by the
Department of Justice of the State of California, will identify any criminal convictions
that the applicant may have incurred within the past seven years.
Physical and Drug Test - All Western Transit employees must pass a physical
examination and a drug screen prior to being accepted as an employee. The company's
physical examination meets the Department of Transportation requirement and results in
a DOT medical card. The company's drug screening program is conducted by MD
Medical Clinic and meets all Federal Transit Administration guidelines.
In order to become a Western Transit employee, an applicant must successfully complete
each of the steps in the screening process. Only when the company is convinced that an
applicant has the demonstrated capability to be a safe employee, is an offer of
employment finalized.
Driver Retention - Western Transit, as an experienced provider of public transportation
services, recognizes the importance of a stable driver workforce, and minimizing driver
turnover in order to deliver consistently high quality service. Western Transit has
achieved considerable success in this area and currently, more than 55% of Western
Transit's drivers have more than five years of service. Several factors, including a
competitive compensation and effective personnel practices have contributed to this
success. As mentioned previously in this proposal, Western Transit strives to provide an
environment where every employee is treated with professionalism and respect. The
employees are also encouraged to become responsible for their area, and to feel a part of
the overall service that is being delivered. The offshoot of this sense of involvement is to
see their efforts as being critical to the success or failure of the service. By keeping the
employees informed and involved, the satisfaction with their work environment is
heightened resulting in reduced turnover.
Western Transit Systems Paged 13
ATTACHMENT 2
Costa Mesa Senior Mobility Program
Recruiting is a critical component to the success of any transportation operation. This is
doubly true in Orange County where the tight labor market makes the job of filling the
necessary position with qualified employees even more difficult. Experience has taught
Western Transit that the recruiting effort cannot begin when the operation notices that it
is growing short of drivers. A successful program must anticipate this need far before it
happens and institute effective practices that will result in the successful recruitment and
training of the required personnel
The entire Western Transit management team is responsible for implementing a number
of ongoing and creative measures in order to insure a consistent flow of qualified
applicants. Employers can no longer rely on just the classified ads in order to attract a
sufficient quantity of quality applicants. New and creative measures must be
implemented to supplement the traditional measures, such as classified ads. Some of the
measures that the company utilizes to supplement its recruiting efforts include:
• Presenting and hosting job fairs
o Proactive relationships with local college job offices
• Advertising in nontraditional sources (local community publications, etc.)
• High visibility recruitment events at shopping centers, fairs, swap meets, etc.
• Working with the Private Industry Council
Existing employees will also be used to assist in proactive recruiting campaigns by being
encouraged to refer qualified applicants. Experience has shown that our existing
employees are a valuable resource to tap for quality driver candidates.. Our employees
understand the requirements of the positions and what is required for an individual to be
successful. Armed with this knowledge, they are able to steer people with whom they
interact, and who meet these requirements for success, to the company. In order to
further motivate the employees to refer candidates for employment, Western Transit
offers a cash bonus to any existing employee who refers a candidate who ends up being
hired, and completes their probationary period. This expense has shown to be a good
investment, as a high percentage of employee -referred candidates go on to become very
successful employees.
Monitoring - Drivers' motor vehicle records are monitored through the State of
California "PULL" program in which an updated MVR report is generated every six
months, or whenever there is activity on an individual's record. This insures that the
company always has an up-to-date report for each of the employees. The safe driving
and operating practices of the drivers are monitored through periodic observations in the
field. These observations take the form of both observed (this is where the driver knows
they are being monitored, for example, a ride -aboard evaluation with a behind -the -wheel
trainer), and unobserved checks (this is where a supervisor watches a driver's practices
without the driver knowing that they are being observed. All of these observations are
documented and serve to provide valuable feedback to the employees regarding their
performance.
Western Transit Systems Page: 14
ATTACHMENT 2
Costa Mesa Senior Mobility Program
We like nothing better than to "catch an employee doing something right" and to
document this on an observation form. Every Western Transit manager and supervisor is
charged with continually completing performance observations and is expected to
observe and document the performance of the operators as they go about their normal
daily routines.
Driver Trip Sheets and Mileage - Drivers will utilize daily trip sheets to capture all of
the raw data for the service. The trip sheets will be used to record the hours and miles of
operation, number of passengers transported, pickup and drop-off time, and revenue
collected.
Driver Pre -Operational Inspections - Each vehicle utilized to provide the Senior
Mobility Program will undergo a comprehensive pre -trip inspection prior to being placed
into service each. This inspection not only complies with the California Highway Patrol
requirements, but also, serves to identify any potential problems with the vehicle prior to
being placed into service where it might result in a negative impact on the service. The
pre -trip inspection is performed and documented by the vehicle operator each day prior to
service. The pretrip inspection looks at all critical vehicle systems with a special
emphasis on safety equipment and the wheelchair lift. During the pre -trip inspection, the
wheelchair lift is fully cycled to verify its' functioning prior to service.
Performance Standards - It is consistent with industry best -practices that a "break-&'
period for the new contract be observed to monitor and determine the appropriate
standards. Appropriate standards to be agreed to. with the City, will serve to attain the
overall goals of performance standards that will enhance the effectiveness and efficiency
of the service.
Data Collection/Reporting - Western Transit will provide the following documents as
designated by the City of Costa Mesa:
Daily report of ridership data including but not limited to number of passengers, type of
trip, number of service miles, number of service house and number of non -service miles.
Weekly report, on a city -provided form, of the number of trips, type of trips, number of
passengers, number of service miles and number of service hours. The weekly report will
be due to the city no later than Monday at 2:OOPM for the previous week's activity.
Other special reports as requested by the City.
Western Transit Systems Page: 15
ATTACHMENT 2
Costa Mesa Senior Mobility Program
Drug and Alcohol Policy - Western Transit is dedicated to providing safe, dependable,
and economical transportation services to our transit system passengers. In compliance
with these goals, and the Federal Transit Administration's requirements, the company has
adopted a Substance Abuse Policy. The Goals of the policy are:
• To insure that employees are not impaired in their ability to perform assigned
duties in a safe, productive, and healthy manner.
• To create a workplace environment free from the adverse effects of drug and
alcohol substance abuse or misuse.
® To prohibit the unlawful manufacture, distribution, dispensing, possession, or use
of controlled substances.
• To encourage employees to seek professional assistance anytime personal
problems, including alcohol or drug dependency, adversely affect their ability to
perform their assigned duties.
This policy applies to all safety -sensitive and non -safety sensitive Western.
Transit/Yellow Cab employees and paid part-time employees. This safety -sensitive
function is any duty related to the safe operation of transit service including the
operation, dispatch, and maintenance of a revenue service vehicle.
Illegally used controlled substances which will be tested for include marijuana,
amphetamines, opiates, phencyclidine (PCP), and cocaine, as well as any drug not
approved for medical use by the United States Drug Enforcement Agency or United
States Food and Drug Administration. Illegal use includes: use of any illegal drug,
misuse of legally prescribed drugs, and use of illegally obtained prescription drugs. The
use of beverages containing alcohol or substances including any medication such that
alcohol is present in the body while performing transit business is prohibited.
The following activities are prohibited under the Western Transit/Yellow Cab Substance
Abuse Policy:
• Manufacture, trafficking, possession, and use while on company property, in
transit vehicle, in uniform, or while on company business
• Having the appearance of being intoxicated or under the influence of a prohibited
substance may subject an employee to a reasonable suspicion test
• Alcohol use is not permitted while on duty or for four hours prior to reporting for
duty
• Refusal to comply with the Policy's testing requirements will result in termination
• Failure to comply with any treatment requirements indicated under the Policy will
result in discipline up to and including termination
• Failure to notify the company of a criminal drug conviction will result in
termination
Disregard or misuse of the Policy by a supervisor will result in discipline up to and
including termination
Western Transit Systems Page: 16
ATTACHMENT 2
Costa Mesa Senior Mobility Program
All safety -sensitive and non -safety -sensitive employees shall be subject to the following
testing:
® Pre -employment
• Reasonable suspicion
• Post -accident
• Return to duty after a leave of absence exceeding 30 days
Those employees who perform safety -sensitive functions shall also be subject to random
testing.
All testing will be conducted consistent with the procedures put forth in the 49 CFR Part
40. MD Medical Clinic in Anaheim conducts the company's drug screening program.
Analytical urine testing shall be used for drug testing. Tests for alcohol concentration
will be conducted utilizing a National Highway Traffic Safety Administration approved
evidential breath testing device (EBT) operated by a trained breath alcohol technician
(BAT). Any employee that has a confirmed positive drug or alcohol test will be removed
from his/her position, informed of educational and rehabilitation programs available, and
evaluated by a substance abuse professional. A positive drug and/or alcohol test will also
result in disciplinary action up to and including termination.
A copy of the company's Substance Abuse Policy is included -in the Appendix
Western Transit Systems
Page: 17
ATTACHMENT 2
Costa Mesa Senior Mobility Program
Western Transit's participation in the Senior Mobility Program will receive the full
support of our corporate Information Services (IS) department. Once driver manifests
have been reviewed for accuracy, data collection will be to either a SQL Server 2000 or
MS Access database. This will enable the subsequent creation of a variety of reports,
limited solely by the content of the collected data. Our IS staff possess expertise in
various report writing applications and can work with City staff to design and produce all
required reports, both on a recurring and an ad hoc basis. In addition to preparing paper
reports, it is also possible that reports could be filed in various electronic formats, such as
Microsoft Excel.
Western 'Transit Systems
ATTACHMENT 2
Costa Mesa Senior Mobility Profram
Representations Made Under Penalty of Perjury: The representations herein are
made under penalty of perjury. We hereby offer to sell the City of Costa Mesa the above
item(s) at the prices shown and under the terms and conditions herein, attached, or
incorporated by referenced.
Proposer Name
1619 East Lincoln Avenue
Address
Anaheim, CA 92805
City, State, Zip Code
714.535.0156 x 102
Telephone Number
alwatow'01m,
x OF
ti.��r-�zed Representative
Brian Sullivan
Name of Authorized Representative
Senior Vice President
Title of Authorized Representative
714.535.8768
Fax Number
Western Transit Systems Page: 20
KFF 1114 llnver Senmces for Senior Mobility Program ATTACHMENT 2
SECTION Vt OFFEROR'S PROPOSAL RMPONSE ]REQU1REMENTS
Proposals must be concise and sufficient detail to allow accurate evaluation and comparative analysis.
Firm Name:
Address:
Western Transit Systems
1619 East Lincoln Avenue
Anaheim, CA 92805
Telephone: 7( 14 ) 535-0156 x102 Fax; 7( 14 ) 535-8768
E-mail address: dslagle@yellowcabanaheim®com
Federal Tax I.D. Number: 33-006-7597 Incorporated: g Yes No Date 1983
Name, Address, and telephone number of Proposer's point of contact resulting from this RFP:
Diane Slagle (714) 535-0156 $102
1619 East Lincoln Avenue, Anaheim, CA 92805
Company History/Background of qualifications for this RFP:
Complete response- Section B, page 1 and 2
Length of time Proposer has been providing services described in this RFP. Provide- a brief description.
Complete response- Section B, page 1 and 2
Signature:
Circle One: Owner Partner Officer
Print Name: Brian Sullivan
Title: Senior Vice President
Date: 8/28/07
20
ATTACHMENT 2
12 Western Transit Systems 04/02
ATTACHMENT 2
TO: CITY OF COSTA MESA
Attn: City Clerk's Office
77 Fair Drive,1" Floor Room 100
Costa Mesa, CA 92626
FROM: WESTERN TRANSIT SYSTEMS
1619 East Lincoln Avenue
Anaheim, CA 92805
Driver Services for Senior Mobility Program
Annual service hours shall not exceed 2,286, unless prior written authorization is
provided by the City.
Hourly Rate: L 29.50 x 2,286 hours per year = $67.437.00 Yearly Cost
Yearly Cost: $67,437.00 x 3 years =Total Proposal Amount $202.311.00
TOTALPROPOSAL Two Aundred Two Thousand,Three Hundred
Eleven Dollars and II Cents
Hourly pricing includes all costs and fees associated with providing services, including
all wages, overhead, insurance, benefits, training and other expenses. No unidentified
fees, costs or charges will be billed.
Term of Offer: It is understood and agreed that this Proposal may not be withdrawn for
a period of ninety (90) days from the Submittal Deadline, and at no time in case of
successful Proposer.
Proposer's Acknowledgement of His Understanding of the Terms and Conditions:
Signature below verifies that Proposer has read, understands and agrees to the conditions
contained herein.
Western Transit Systems
Page:19
ATTACHMENT 2
Western Transit ystems
OPERATIONS EXPENSE
OPERATOR REGULAR SALARIES
$
22,518
OPERATOR OVERTIME
$
4,389
::'i?Ti►1,i'�
$
26,907
F.I.CA.
$
2,058
F.I.CA. - SAFETY & TRAINING
$
13
UNEMPLOYMENT INSURANCE
$
64
.......................
::< MOM :
$
,135
HEALTH & WELFARE
$
51688
UNIFORM CLOTHING ALLOWANCE
$
150
:..:.::._ ...:;. .......
...........................
.......................:..
:.._..:.......... . ::<.. .
$
-
BUPD PREMIUMS
$
4,857
:.... .......... .......
<f.<
-
� 1. `. E1 ... ..:...
$
OPERATIONS EXPENSE
$
39,737
SAFETY AND TRAINING
$
-
TRAINING WAGES
$
166
_.... ...:::. ; :..::...
SAFETY AND TRAINING
$
16B
$
-
MAINTENANCE EXPENSE
$
-
TIRES & TUBES
$
-
MAINTENANCE EXPENSE TOTAL
$
-
G & A EXPENSE
$
-
PHYSICAL EXAM FEES - OPERATIONS
$
31
START UP COSTS
$
1
G & A EXPENSE
$
32
TOTAL EXPENSES
$
39,935
TOTAL OPERATING EXPENSES
$
39,935
Fee and Overhead
$
27,502
Annual Project Revenue
$
67,437
Project Revenue Hourly Rate
$
29.50
8/27/2007 Costa Mesa Bid Model DRAFT BF Finabds P&L