HomeMy WebLinkAbout- - Parks and Commun. Programs Budget - 11/16/2010CITY COUNCIL AGENDA REPORT
MEETING DATE: NOVEMBER 16, 2010 ITEM NUMBER: V111.2
SUBJECT: DOWNTOWN POOL, RECREATION ON CAMPUS (ROCKS), YOUTH SPORTS
BASKETBALL AND FLAG FOOTBALL PROGRAMS BUDGET
DATE: OCTOBER2$,2010
FROM: ADMINISTRATIVE SERVICES/RECREATION
PRESENTATION ALLAN ROEDER, CITY MANAGER
BY:
FOR FURTHER INFORMATION CONTACT: Lisa McPherson, Recreation Supervisor 714-754-5322
RECOMMENDATION:
1. Provide direction to staff regarding the continued operation or closure of the Downtown
Community Pool.
2. Approve the continuation or elimination of the Recreation on Campus for Kids at school
sites where school matching funds have not been obtained.
3. Approve the 1St Amendment to the City of Costa Mesa's CDBG-R Substantial Amendment
to fund a portion of the Whittier School site ROCKS program, and authorize staff to submit
the 1St Amendment to the U.S. Department of Housing and Urban Development.
BACKGROUND:
At the Council Meeting of August 17, 2010, City Council approved the delayed closure of the
Downtown Community Pool for 3 months to allow additional time for staff to seek grants,
sponsorships, and partnerships with the private sector for alternative program funding sources;
and to extend for 3 months the offer of the City's 50 percent matching funds for the ROCKS
program for school sites that have not yet raised the required 50 percent matching funds
(Council minutes Attachment 1).
Council also directed staff to bring to the Parks and Recreation Commission a full cost recovery
fee program for the Youth Basketball and Flag, Football programs. At the September 22, 2010
Parks and Recreation Commission meeting, the Commission approved "not to exceed" fee
amounts of $134 for the Youth Sports Flag Football Program (previously $58) and a $66 fee for
the Youth Sports Basketball Program (previously $39). The not to exceed fee amounts will
allow staff to charge a lower fee should outside funding sources be obtained.
ANALYSIS:
Downtown Community Pool
Staff previously contacted the YMCA for their consideration of operating the Downtown Pool. After
the YMCA's review of the Downtown Pool operation based on how they would program the pool
per their operations, the YMCA determined there would be a sizeable operating deficiency and
declined to submit a proposal. Staff again contacted the YMCA with a new proposal for operating
the Gymnasium along with the Downtown Pool for their consideration. The YMCA was informed
that any programming of the Pool and the Gymnasium would have to be open to the public with no
YMCA membership requirements. The Pool and Gymnasium are required to be available and
accessible to the public as a result of Federal regulations in effect due to Community Development
Block Grant (CDBG) funds used in the construction of the facility. Federal regulations would also
require that any revenue generated from the private or contract operation of the facility be returned
to the CDBG fund, not the General Fund.
Staff has researched grant funding for the Downtown Pool from companies and organizations
including Speedo, Big 5, Finish Line Youth Foundation, Nike, Women's Sport Foundation, USA
Swimming Foundation, and others. The only organization offering a grant that the City qualifies for
is the USA Swimming Foundation (USSF). The USSF organization offers a "Make A Splash" grant
for $3,00045,000 for the purpose of providing swim lessons to the disadvantage youth in the
community. This grant is a "scholarship" funding program to provide financial assistance to youth
who cannot afford swim lessons. This grant does not provide additional funds to the City to offset
our operating costs.
Staff contacted Orange Coast College and Newport Harbor High School . to request their
consideration of renting the Downtown Pool for their swim team's practice. Neither school
expressed an interest. Staff then contacted Vanguard University after learning they had a Water
Polo team. Vanguard University did rent the Downtown Pool for the month of September.. Staff
was hoping for a long-term rental agreement with Vanguard University, but Vanguard has moved
their team to the new Costa Mesa High School Aquatic facility.
Staff held a meeting on Tuesday, September 21 at the Downtown Recreation Center with the lap
swim participants to discuss their suggestions or recommendations to offset City costs and allow
for the Downtown Pool to remain open. None of the lap swim participants attended the meeting.
Staff have had inquires from Home Schools in regards to implementing youth swim lessons and
Water Aerobics in-between lap swim morning and afternoon weekday sessions. Staff have also
had inquires from parents and the public to offer Saturday youth swim lessons and Water Aerobic
classes, private swim lessons and lifeguard certification. classes. These possible new class fees
would offset the cost for lifeguard/instructor staff and some of the pool daily maintenance costs.
These classes could be held in the Fall and Winter months when the pool normally has a low
attendance. The classes would utilize the staff already scheduled and working at the Downtown
Pool and would not increase the operating cost to the City.
If Council does not wish to proceed with offering new classes, and with no immediate funding
alternatives, staff is recommending the Downtown Pool be closed for a 5 month period starting
November 25, 2010 reopening May 2, 2011. The closure will result in the elimination of the full-time
Recreation Specialist and all part-time lifeguard staff as of December 4. Aquatic staff will have a
week (November 17-24) to notify the public of the 5 month closure and another week (November
29 -Dec 4) to prepare the Aquatics Center for the closure. Part-time staff (Recreation Specialist and
lifeguards) will need to be rehired during March -April 2011 to administer the recruitment,
scheduling, hiring and training of aquatic staff in preparation for the Downtown Pool to reopen for
the 2011 summer season (May -October). The. 5 -month closure is a cost saving of approximately
$66,000.
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ROCKS After -School Program
At the beginning of the school year on Tuesday, September 7, four (4) schools had raised sufficient
matching funds to begin offering the ROCKS program on their campuses (Sonora, Paularino,
Davis and Whittier). With the City's extension of the matching funds offer, two (2) additional
schools, California and Victoria, have been working towards obtaining matching funds to offer the
ROCKS program during the month of November. The remaining school sites (College Park,
Killybrooke, Pomona, Kaiser and Adams) have communicated to staff that they are unable to raise
matching funds and will not be offering the ROCKS program on their campuses. Staff is
recommending that the ROCKS Program be offered only at the six (6) school sites that have
currently met or are continuing to raise the funding match requirement.
In the meantime, staff continues to work with NMUSD Principals and PTA members on additional
fundraising opportunities such as offering the use of -the TeWinkle Athletic Complex Snack Bar for
the PTA organizations to sell concession items during Adult Sports Softball games and
tournaments. In addition, the CDBG-R Neighbors for Neighbors "Clean Up Campus" program has
been offered at schools that currently have a ROCKS afterschool program on their campus.
Beginning November 15, schools may submit a "Clean Up Campus" proposal. Qualified
proposals that can demonstrate a benefit to both the local neighborhood and the schools as a
whole, may receive a grant (or stipend) of $1,500 which could then be used to help local
schools meet their individual fundraising goals to support their local ROCKS program.
The Community Foundation received $13,200 of nondesignated ROCKS donations ($12,450+
$750 Daily Pilot Cup) which has been divided between the 6 school sites ($2200 each site) to
assist in the PTA's matching funds as well as designated school site donations.
Community Development Block Grant Recovery Funds and 1 st Amendment of CDBG Funding:
City Staff is proposing to use a portion of CDBG-R monies ($10,562) to fund the City's matching
portion for the ROCKS program at Whittier School which serves the CDBG target area.
Because the City did not include CDBG-R funded public services in its original Substantial
Amendment for CDBG-R funding, the City is required to prepare the subject 1St Amendment
(Attachment 2). In accordance with federal regulations, the City is required to post the proposed
amendment on its website and also make a hard copy of the document available for public review
for a seven-day period. A notice was published in the Newport -Mesa Daily Pilot on October 29,
2010, announcing the required public review period which began on October 30, 2010, and ended
on November 5, 2010. All written public comments (and applicable staff responses to public
comments) will be summarized and included in the final amendment that is submitted to HUD.
Youth Sports Programs
In addition to the Parks & -Recreation Commission's approval of full cost recovery fees for the
Youth Basketball and Flag Football programs, staff is presenting to the Commission a proposal
from the Aim High Hoops Organization for a contract youth basketball class. Staff has also
received a request for use of Costa Mesa and NMUSD fields from the Orange County Youth
Sports Association (OCYSA) for a Youth Flag Football program known as "Friday Night Lights".
This flag football program would replace the City operated program.
ALTERNATIVES CONSIDERED:
City Council can choose to approve City funding to allow the Downtown Pool to remain open
and direct staff to further explore offering one or more new instructional classes to help offset
the pool operating costs.
Council can choose to close the pool for a period less than 5 months.
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City Council can choose to approve.City funding to continue the ROCKS program or Council
can extend the City's matching funds offer for a specified time period at all school sites where
matching funds have not been raised,.
FISCAL REVIEW
Downtown Community Pool
Closing of the Downtown Community Pool for the five month period of December 2010 to April
2011 will result in a budget reduction of $66,000. If City Council directs staff to pursue additional
swim classes as discussed above, the anticipated net revenue could be in the range of $3,000 to
$6,000 depending on number and duration of classes and actual enrollment.
ROCKS Program
If Council approves to fund the ROCKS program at the six (6) school sites that have or will be
raising the 50 percent match funding requirement, it would require a matching contribution by the
City of $61,018 (Attachment 3).
If the City Council approves the CDBG-R 1St Amendment for the ROCKS Program at Whittier
School, a portion of the funds will be utilized for program staff and supplies ($10,562). The balance
of funds will be utilized for ROCKS program administration including qualifying program
beneficiaries and preparing quarterly and annual accomplishment reports.
Youth Sports Program
If the Parks and Recreation Commission approves the contract Youth Basketball class proposal
from the Aim High Hoops Organization; the class fee revenue ($54 per participant) will be split by
the contract class allocation of 35 percent to the City and 65 percent to the Aim High Hoops
instructors. Based on previous participation numbers of 300 participants, the contract class
revenue to the City for the Youth Basketball class is estimated to be $5,670. The $5,670 is net
revenue to the City since it is a contract class with no operating expenditures to be paid by the City.
Without a City operated Youth Basketball program, the City will realize a budget savings of
$20,500 in reduced part-time staff hours.
For the Youth Flag Football program, the City would receive $6,160 in field rental fees, and a
budget savings of $17,000 in reduced part-time staff hours.
LEGAL REVIEW:
No legal review required.
CONCLUSION:
City Council has allowed additional time for staff to secure outside funding sources for the after
school ROCKS Program, the .Youth Sports programs, and the continued operation of the
Downtown Pool. Staff has worked with community groups and businesses to find alternate
funding or alternate delivery of programs to enable the continuation of these programs. Staff is
requestinggC 16l approval or direction on the programs, positions and staff hours slated for
reduction j/ /
_.
;P ERSONSTEPHEN MAND KI
on Supervisor Director of Administrative Services
lAk d Z,�
COLLEEN O'DONOGHUE
Assistant Finance Director
DISTRIBUTION: City. Manager
City Attorney
Assistant Finance Director
City Clerk
Staff
ATTACHMENTS: 1 Council Action Agenda -August 17, 2010
2 CDBG-R 1st Amendment to the Substantial
Amendment
3 Recreation on Campus for Kids Program Cost
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ATTACHMENT 1
City Council Agenda — August 17, 2010
J. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA,
CALIFORNIA, AUTHORIZING APPLICATION FOR, AND ACCEPTANCE OF, A
GRANT AWARD FROM THE CALIFORNIA OFFICE. OF TRAFFIC SAFETY FOR
THE "SELECTIVE TRAFFIC ENFORCEMENT PROGRAM."
Recommendation:' Adopt resolbt"ran
ACTION: Adopted Resolution No. 10-60. FOLEYILEECE. (3-2, Council Member
Bever and Council Member Monahan voting "no"). MOTION CARRIED.
(a) Budget Adjustment No. 11-002 for $364,000.
Recommendation: Approve, authorize Mayor to sin
AF CTION: AnDroved: authorized the Mawr to si_-qn.
END OF CONSENT CALENDAR ------------------------------------
VII PUBLIC HEARINGS - 7:00 p.m. (ResolUtion No. 05-55)
No Public Hearings have been scheduled,
VIII OLD BUSINESS
1. Continued from the .Special Council meeting of June 22, 2010; Administrative
Services 2010-2011 budget regarding the approval or elimination of some of tile;
2010-2011 Administrative Services budget reductions.
Provide ct►rection
ACTION: Directed staff to:
1. Youth Sports Programs — Authorize staff to bring forward to the Parks and
Recreation 'Commission a full cost recovery fee program as the first
priority.
2. Downtown Community Pool — to reduce the operationsof the pool up
through to the 2011 summer season, delaying the closure date by three
months and that the funding be covered by the salary savings within the
division.
3. Direct staff to seek grants, sponsorships, and partnerships with the private
sector for alternative program funding sources.
4. Video Production Aide Position — Develop a sponsorship policy consistent
with FCC requirements and submit for City Council consideration.
5. ROCKS Program — a) Provide City matching funds to retain the program at
hose schools where matching funds have been generated to date; b)
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ATTACHMENT I
City Council Agenda August 17, 2010
Extend the matching offer by the City for the ROCKS program for 3 months
for those schools that have not raised matching-
funds at this tirne, c)
provide City matching funds to retain the TeWinkie Middle School Teen
Center: d) Authorize the utilization of CDBG funds to provide a 50%, City
match for qualifying schools (Whittier Elementary, Pomona Elementary and
College, Park Elementary schools); e) Authorize operation of the snack bar
at the TeWinkle Athletic Sports Complex by school organizations to
generate matching revenues.
MONAHAN/F-OLE—Y. (4--i-�—Council —Member --Bever voting "no"—.--MOTION-
CARRIED.
IX NEW BUSINESS
I General Plan Screening Request GPS -10-01 for an assisted living facility at the
former Glabman Furniture building located at 3('.)89 Bristol Street.
Recommendation: Acce tre uestforfurtherprocessinq
ACTION: Denied the General Screening Request. BEVER/LEECE. ALL AYES.
MOTION CARRIED.
2. DevPIODment and implementation of a construction and demolition debris tracking
system.
Recommendation: Provide direction
ACTION: Authorized development and implementation. MANSOORIB.EVER. ALL
AYES. MOTION CARRIED.
3. Request for Group 1 Fee Waiver Status from California Youth Soccer t-eague,
Cost@ Mesa Chapter.
Recommendation: -approve
. — -- - J -J----------------
ACTION: Approved, MONAHAN/FOLEY. (3-1, Council Member Bever voting "no"
and.Mayor Mansoor absent), MOTION CARRIED.
4. Resolution recognizing a day of rernembrance for those who sacrificed their lives
in the Vietnam 1,Alar,-
Recommendation: Adopt
r - e - solution
ACTION: Adopted Resolution No 10-61. MANSOORIMONAHAN. ALL AYES.
MOTION CARRIED.
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ATTACHMENT 2
CDBG-R SUBMISSION TEMPLATE
& CHECKLIST
The American Recovery and Reinvestment Act of 2009 ("Recovery Act") was signed
into law by President Obama on February 17, 2009. The Recovery Act awards $1 billion in
CDBG Recovery (CDBG-R) funds to be distributed to cities, counties, insular areas and states,
-of-which $10 -million -has been -reserved by HUD -fonts -administrative -costs -and $10 -million -of
which will be awarded to Indian tribes. Recipients of the remaining $980 million of CDBG-R
funds will be the approximately 1,200 jurisdictions that received CDBG funding in Fiscal Year
2008. This template sets forth the suggested format for grantees receiving funds from CDBG-R.
A complete submission contains the information requested below, including:
(1) The CDBG-R Substantial Amendment (template attached below)
(2) Spreadsheet for Reporting Proposed CDBG-R Activities (see
http://www.hud.gov/recovery)
(3) Signed and Dated Certifications (see http://www.hud.gov/recovery)
(4) Signed and Dated SF -424.
Grantees should also attach a completed CDBG-R Substantial Amendment Checldist to ensure
completeness and efficiency of review (attached below).
1" Amendment CDBG-R Submission Template & Checklist 10/28/10
ATTACHMENT 2
THE CDBG-R SUBSTANTIAL AMENDMENT
Jurisdiction(s): City of Costa Mesa CDBG-R Contact Person: Muriel Ullman
Address: 77 Fair Drive, Costa Mesa CA 92628
Telephone: 714-754-5167
Jurisdiction Web Address: Fax: 714-754-5330
• www.ci.costa-mesa.ca.us Email: mullman@ci.costa-mesa.ca.us
ENSURING RESPONSIBLE SPENDING OFRECOVERYACT FUNDS
Funding available under the Recovery Act has clear purposes — to stimulate the economy through
measures that modernize the Nation's infrastructure, improve energy efficiency, and expand
educational opportunities and access to health care. HUD strongly urges grantees to use CDBG-
R funds for hard development costs associated with infrastructure activities that provide basic
services to residents or activities that promote energy- efficiency and conservation through
rehabilitation or retrofitting of existing buildings. While the full range of CDBG activities is
available to grantees, the Department strongly suggests that grantees incorporate consideration of
the public perception of the intent of the Recovery Act in identifying and selecting projects for
CDBG-R funding.
A. SPREADSHEETFOR REPORTINGPROPOSED CDBG RACTIums
Grantees must provide information concerning CDBG-R assisted activities in an electronic
spreadsheet provided by HUD. The information that must be reported in the spreadsheet
includes activity name, activity description, CDBG-R dollar amount budgeted, eligibility
category, national objective citation, additional Recovery Act funds for the activity received
from other programs, and total activity budget. An electronic copy of the spreadsheet and the
format is available on HUD's recovery website at htlp://www.hud.gov/recovery.
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1" Amendment CDBG-R Submission Template & Checklist 10/28/10
ATTACHMENT 2
A CDBG R INFORMATION.BYACTIVITY (COMPLETEFOR EACHACTIVITY)
(1) Active , Name: (Grantees should follow the same order that activities are listed in the.Spreadsheet
for Reporting Proposed CDBG-R Activities — this will allow HUD to easily match activity narratives
with the information provided in the spreadsheet.)
Pursuant to the American Recover and Reinvestment Act of 2009 (Recovery Act), the City of.
Costa Mesa has been.notified by HUD that it will receive $366,409 in Community Development
Block Grant -Recovery (CDBG-R) funds. As prescribed by the Recovery Act, the City undertook
.an evaluation of CDBG-eligible activities that meet the intent and spirit of the Recovery Act. As
delineated in the Notice of Program Requirements, "Funding available under the Recovery Act
has a clear purpose - to stimulate the economy through measures that modernize the Nation's
infrastructure, improve energy efficiency, and expand educational opportunities and access to
health care." Another key to the evaluation of activities to be funded with CDBG-R was to give
priority to projects that can award contracts based on bids within 120 days of the HUD grant
agreement execution date. Additional, consideration was to be given to activities that could be
started *and completed expeditiously, including a goal of using at least 50% of funds for
activities that could be initiated no later than 120 days after Feb 17, 2009 (or June 20, 2009).1
The City of Costa Mesa submitted a CDBG-R project for HUD's consideration on June 4, 2009;
however, under advisement from HUD -LA Field Office, that project has been withdrawn and in
its place two public infrastructure improvement and one program administration activity are
submitted for CDBG-R funding consideration. The public infrastructure improvement projects
will meet several of the goals of the Recovery Act:
■ Economic stimulus by infusing funds into the local economy
■ Preservation of jobs — an estimated 25 between two construction projects
■ Improving the city's (i.e., nation's) infrastructure
■ Improving energy efficiency by reducing energy resources needed to produce construction
materials.
The specific activities are as follows:
Knowell Place Roadway Rehabilitation: This project consists of the reconstruction of
approximately 840 linear feet of asphalt roadway, plus the removal/reconstruction of damaged
curb/gutter and sidewalks, and the installation of ADA -compliant ramps.. Street reconstruction
will be undertaken with non-traditional asphalt manufacturing process that will substantially
reduce the amount of diesel fuel needed to heat the bitumen in order to create the asphalt
cement (a.k.a. Warm -Mix Asphalt). To the greatest extent feasible, recycling of materials will
be implemented for the concrete reconstruction portion of the project. The project is located
in Census Tract: 0637.02, Block Group: 04; this area is 67.1% Low- and Moderate -income
according to HUD estimates. In addition to providing an infusion of funds into the local
economy, the project will also help preserve several jobs during various states of construction.
1 Due to the delay in releasing the CDBG-R Funding Notice, the June 20, 2009 target date became moot.
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1" Amendment CDBG-R Submission Template & Checklist 10/28/10
ATTACHMENT 2
Ralcam Place Roadway Rehabilitation: This project consists of the reconstruction of
approximately 550 linear feet of asphalt roadway, plus the removal/reconstruction of damaged
curb/gutter and sidewalks, and the installation of ADA -compliant ramps. Similar energy
savings/recycling efforts described above will be applied to this project. The project is located
in Census Tract: 0637.02, Block Group: 01. This area is 55.5% Low- and Moderate -income
according.to HUD 2008 estimates. In addition to providing an infusion of funds into the local
economy, the project will also help preserve several jobs during various states of construction.
CDBG-R Administration: As allowed, approximately 10 percent ($36,409) of the City's CDBG-R
funding will be reserved for program oversight and coordination. These efforts include
preparation of quarterly and annual reports, IDIS data management, and preparing other
required reports and documents for CDBG-R implementation. Funds may result in the
preservation of full- or part-time staffing and also provide a small infusion of cash into the local
economy.
No CDBG-R funding is allocated for public services.
Because both public facility improvement projects are located in the City's Low- and Moderate -
Income area; therefore, 100% of the City's CDBG-R funds (excluding Admin) will be used to
benefit the City's Low- and Moderate -income residents.
• - . - • - The City is allowed to utilize up to 15 percent of CDBG-R funds
(approximately $54,960) for public services. As originally submitted, the City anticipated
utilizing all CDBG-R funds for capital projects and a portion for program administration. Capital
projects have been completed — both projects were completed under budget and a balance of
approximately $25,000 in CDBG-R funds remains available for programming.
In an effort to address an existing community need for quality after-school programs for the
City's youth, the City of. Costa Mesa will utilize $12,000 in CDBG-R funds to support the
Recreation On Campus for Kids (R.O.C.K.S.) program staff, supplies and administration.
Primarily, CDBG-R funds will be utilized to match privately raised funds to pay for 50 percent of
staff costs to provide the R.O.C.K.S. program at Whittier Elementary School. According to School
Accountability Report Cards, 99 percent of Whittier School students are considered "socially
disadvantaged. z,2 Furthermore, Whittier School is situated within the City's CDBG Target Area.
Among the five block groups that comprise the school's attendance area boundaries, the
percent of Low- and Moderate -Income residents ranges from 62.9 percent to 85.4 percent.
Z Students are considered socioeconomically disadvantaged if they participate in the free and reduced -price lunch
program or if neither parent graduated from high school. The National School Lunch program provides free lunches
to students whose family income is below 130% of the federal poverty line; it offers reduced -price lunches to
students whose family income is between 130% and 185% of the poverty line. Lunch program participation is often
used as an indication of family income levels at the schools.
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1" Amendment CDBG-R Submission Template & Checklist 10/28/10
ATTACHMENT 2
(2) Activity Narrative:
In addition to the Spreadsheet for Reporting Proposed CDBG-R Activities, grantees must
provide a narrative for each activity describing how the use of the grantee's CDBG-R funds will meet
the requirements of Title XII of Division A and Section 1602 of ARRA. The grantee's narrative must
also state how CDBG-R funds will be used in a manner that maximizes job creation and economic
benefit in relation to the CDBG-R funds obligated, and will address the Recovery Act, by:
Both construction projects will take approximately 30 days to design; based on similar type
projects, advertising, bidding and award of the construction contracts will take approximately
90 days. Assuming design begins as soon asHUD the City's CDBG-R substantial
amendment, these projects should be ready to begin within 120 days of the receipt of the
CDBG-R grant agreement. Similarly, CDBG-R administration will be operation upon the receipt
of the grant agreement. Construction activities will be carried out by the City of Costa Mesa's
Public Services Department, who will be responsible for the street rehabilitation design, bidding
and construction management. The City's Housing and Community Development staff will be
responsible for CDBG-R grant management. All construction project related funds will be
expended within six to nine months from the award of construction contract (approximately
completion date is September to October 2010); CDBG-R admin funds will be expended by
September 30, 2012 or sooner.
■ Preserving and creating jobs and promoting economic recovery: As with most capital
improvement -related activities, job preservation/creation is achieved by infusing
unanticipated funding into the local economy. In the case of street pavement
rehabilitation, construction trade jobs will be preserved during the construction phase of
the project. Additionally, job may preserved/created indirectly. Examples of the latter
include asphalt and concrete suppliers who will need crews to produce, prepare and deliver
materials on-site, and heavy construction equipment suppliers whose inventory may be
needed for demolition, removal and transportation of used asphalt/concrete to factories
where materials can be recycled for new uses, and to bring materials to the construction
site. The multiplier impact of this CDBG-R investment can be extensive, reaching well
beyond the construction industry.
The current economic downturn has also significantly impacted the City's budget. Utilizing
this supplemental funding to undertake infrastructure improvements will help the City
spread very limited funds to other projects which may help preserve city jobs, especially
those impacted by the retraction of the construction industry (e.g., civil engineers and
construction inspectors). Funds used for CDBG-R administration may also help preserve
jobs — due to projected budget deficits some activities that are partially supported by the
City's general fund and HUD funds may be curtailed. CDBG-R administrative responsibilities
may be shifted to staff faced with reduced work hours, thus possibly preserving one or
more full- or part-time positions.
Amendment:. - ,- 2010).-' The R.O.C.K.S. program is an ongoing City program
offered in partnership with the . local school district; however, due to severe budget
constraints, the program was slated for elimination effective July 1, 2010. In order to
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e Amendment CDBG-R Submission Template & Checklist 10/28/10
ATTACHMENT 2
preserve the program, the City encouraged parents, the PTA and other community
stakeholders to save the program by raising half the funds needed to maintain the program
at the school site for the balance of the school year. The City will use CDBG-R funds to
match private funds. The elimination of the program at Whittier Elementary School would
have resulted in the loss of five part-time City Recreation Department jobs. Providing CDBG-
R funding will help preserve three of these positions through June 2011.
■ Assisting those most impacted by the recession: Based on federal labor reports, one of the
industries -hardest hit by -the -cur -rent recession -is the- Both -large -and -
small construction businesses have experienced a significant reduction in work, which in
many cases has necessitated the reduction of their respective workforce. Equally impacted
are those businesses that depend on the construction industry, e.g., material and
equipment suppliers.. It is anticipated that quick infusion of CDBG-R funds into the
construction industry will help those businesses and individuals facing financial difficulties.
Equally impacted by the recession are residents of the City's Low- and Moderate -Income
areas. Homeowners in the CDBG-Target Area have experienced significant reduction in
home values. This loss of paper -wealth has many implications to a household's financial
stability. Similarly, renters may be experiencing raising rents as property owners struggle to
maintain their investment properties. By investing in residential streets, the City is not only
improving its transportation infrastructure but may. also provide a positive impact on
property values.
:1" Amendment (November 2o As outlined above, there are two populations that have
been impacted by the recession that will directly benefit from CDBG-R funding for the
R.O.C.K.S. program - the parents of children accessing the afterschool programming offered
by R.O.C.K.S., and the part-time program staff that would have been laid -off as a result of
the elimination of all City funding for the program.
A large percentage of Low- and Moderate -income households reside within the Whittier
Elementary School attendance area, and the even higher percentage of socially
disadvantaged students attend the school. There is no current Census data for the Census
Tracts and Block Groups that are encompassed by the Whittier School attendance area;
however, based on 2009 American Community Survey 1 -Year Estimates, 14.9 percent of
Costa Mesa residents have an income below poverty (+/- 4.0 percent margin of error);
among children under 18 years of age, an estimated 23.4 percent live in poverty (+/- 8.5
percent margin of error). According to the State of California Employment Development
Department, the September 2010 non -seasonally adjusted unemployment rate for Costa
Mesa is 8.6 percent. It is reasonable to assume these statistics are applicable to the
residents of the school attendance area.
CDBG-R funding will help preserve an three part-time position (or an estimated one full-time
position). Without the City's commitment to utilized these funds to match local funds, these
three part-time positions would be eliminated.
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1" Amendment CDBG-R Submission Template & Checklist 10/28/10
ATTACHMENT 2
■ Providing investment needed to increase economic efficiencv: The use of Warm -Mix Asphalt
contributes to economic efficiencies in a number of ways:
1. Warm -Mix Asphalt allows for the incorporation of a higher percent of reclaimed asphalt
pavement into the production of new asphalt concrete thus encouraging the recycling of
resources,
2. The manufacturing of Warm -Mix Asphalt requires less energy to produce then new
asphalt and may also reduce green -house gas emissions from the factory producing
asphalt, -and;
3. Reduced energy costs will lower the overall cost of a project or may allow for the more
street surfaces to be improved for the same cost as the traditional hot -mix asphalt
project.
Amendment. - , - o o Utilizing CDBG-R funding for the R.O.C.K.S. program will
not have a direct impact on economic efficiencies.
■ Investing in transportation, environmental protection, or other infrastructure that will provide long-
term economic benefits: Investing CDBG-R funds in these two street projects will result in
replacing,deteriorated street surfaces with new surfaces with an estimated 20 -year life. As
outlined above, Warm -Mix Asphalt production/construction will also result in a reduction in
the consumption of fossil fuel. Research in Warm -Mix Asphalt applications indicates a 20 to
35 percent savings in "burner" fuel may be realized in the manufacturing of Warm -Mix
Asphalt compared to traditional asphalt manufacturing techniques .3 There is also a
reported reduction in green -house gas emissions. Per the National Asphalt Pavement
Association, "Reduced emissions through the use of [Warm -Mix Asphalt] is dependent on
several factors ... Generally speaking, less fuel translates directly to lower emissions at the
plant, since the largest part of gaseous emissions is the result of fuel combustion during the
[asphalt] drying and heating process .i4 All efforts to reduce the use of crude oil, both large
and small, have the cumulative impact of providing long-term economic benefit throughout
the nation.
SM Utilizing CDBG-R funding for the R.O.C.K.S. program is not
a direct investment in transportation, environmental protection, or the City's infrastructure.
■ Minimizing or avoiding reductions in essential services: One of the essential municipal services
most often impacted by a contracting economy is street maintenance (this includes street
reconstruction). While delaying these types of projects provides an immediate benefit to
the financial bottom line of a city, ultimately repairing or replacing the street will cost more.
The investment of CDBG-R funds in these street projects will allow the City to provide an
improvement in the City's Low- and Moderate -Income area that will have a long-term
impact on the neighborhood and may provide the opportunity for the City to redirect funds
3 Warm -Mix Asphalt: Best Practices. National Asphalt Pavement Association, 2007. Page 27.
4 ]bid.
7
1" Amendment CDBG-R Submission Template & Checklist 10/28/10
ATTACHMENT 2
that would have possible been allocated to this project to another project, thus further
stimulating the local economy and providing an additional investment in the city's/nation's
infrastructure.
• - . - . -C,a e Utilizing CDBG-R funding for the R. O. C.K.S..program will
help preserve an essential service that is presently being provided by the City in partnership
with parents, the school district and the community - quality, low-cost afterschool childcare.
■ Fostering energy independence: Asphalt (bitumen) is a crude oil product. When combined
with aggregate materials, it is becomes asphalt cement—the product most often references
as "asphalt" and used for the construction of streets and roadways.
The manufacturing of Warm -Mix Asphalt allows for an increase amount of reclaimed
asphalt pavement (i.e., recycled asphalt) to be used in the production of new asphalt
cement thus boosting the conservation of petroleum-based materials. Additionally as
outlined above, the National Asphalt Pavement Association has estimated Warm -Mix
Asphalt can result in reduced energy usage during the production of asphalt of 20 to 35
percent. Finally, to the extent feasible, concrete rubble resulting from demolition of curbs,
gutters and sidewalks will be kept on-site to be used as the base aggregate for the
construction of new curbs. Keeping these materials on-site will reduce the number of trips
trucks will have to make to haul materials from the construction site to the concrete factory
where it will be recycled.
• - 1 • -180 - e e Utilizing CDBG-R funding for the R. O. C. K.S.. program will
not result in an increase in energy'independence.
(3) Jobs Created: (Report the number of full- and part-time jobs estimated to be created and retained by
the activity (including permanent, construction, and temporary jobs)).
The City's Public Services staff estimates that approximately 25 full- and part-time iobs will be
retained as a result of the construction of both of these projects. (Projects will most likely be
bid together in order to maximize the economies of scale.) Examples of jobb that will be
needed to undertake these projects includes construction surveyors, excavation crews, haulers
(materials from/to construction sites) and concrete crews. Not included in this estimate are
jobs that may be created from the renting of equipment needed to carry out the project and
jobs created by material suppliers. As previously stated, funding of CDBG-R admin may also
result in the preservation of full- or part-time jobs; however, other City budget constraints
make counting this job preservation effort impractical at this time.
Amendment, - , - e e As outlined above, funding of the R.O.C.K.S. program will
help preserve three part-time City recreation positions (an equivalent of one full-time position).
(4) Additional Activity Information: A description of how the activity will promote energy
conservation, smart growth, green building technologies, or reduced pollution emissions, if
applicable.
8
1" Amendment CDBG-R Submission Template & Checklist 10/28/10
ATTACHMENT 2
■ Promote energy conservation: The potential reduction in energy savings that may be realized
via the use of Warm -Mix Asphalt has been discussed above; nonetheless by way of
summary, it is estimated that the use of this asphalt production technique will result in a
reduction in energy consumption of 20 to 35 percent during the manufacturing of asphalt.
Additionally, since some of the concrete rubble resulting from demolition will be used as a
base for the construction of the new concrete curbs, additional energy savings may be
realized by reducing the number of trips trucks will make from the project site to the
— concrete -factory -and/or -landfill.
The R.O.C.K.S. program will have no direct impact.
■ Smartrg owth: Not applicable
■ Green building technologies: The recycling of materials is a hallmark of green technology.
Specifically for the proposed activities, to the greatest extent feasible, materials created
from the demolition of sidewalks, curbs, gutters and roadway surfaces will be recycled on-
site or at respective material production plants. Beyond recycling, the application of Warm -
Mix Asphalt construction will result in a reduction in the use of fuel and a reduction in
green -house gases emissions during the manufacturing of the asphalt - these production
elements are also characteristics of green technology.
The R.O.C.K.S. program will have no direct impact.
■ Reduced pollution emissions: As previously stated, the National Asphalt Pavement Association
has stated that Warm -Mix Asphalt results in reduced emissions of green -house gases.
While this reduction depends on several factors, it is reasonable to assert that reducing the
amount of fuel burned to produce the product is directly associated with a reduction in
fumes put into the atmosphere by the factories producing this asphalt product.
Additionally, since the application of Warm -Mix Asphalt is done at a lower temperature, less
fumes are generated during the "laydown" process. A reduction in fumes provides a direct
health benefit to workers and may also create a more comfortable work environment.
The R.O.C.K.S. program will have no direct impact.
9
1" Amendment CDBG-R Submission Template & Checklist 10/28/10
ATTACHMENT 2
(5) Responsible Organization: (Contact information for the organization that will implement the .
CDBG-R activity, including its naive, location, and administrator contact information)
For CDBG-R Related Questions
Ms. Muriel Ullman
Neighborhood Improvement Manager
City of Costa Mesa
77 Fair Drive, Costa Mesa, CA 92628
Office: (714) 754-5167
Email: mullman@ci.costa-mesa.ca.us
For Street Rehabilitation Proiect Questions
Mr. Ernesto Munoz, City Engineer
Public Services Dept. City of Costa Mesa
77 Fair Drive
Cost Mesa CA 92628
Office: (714) 754-5173
Email: emunoz@ci.costa-mesa.ca.us
10
1" Amendment CDBG-R Submission Template & Checklist 10/28/10
ATTACHMENT 2
C. PUBLIC COMMENT
Provide a summary of public comments received to the proposed CDBG-R Substantial
Amendment.
Note: A Proposed CDBG-R Substantial Amendment must be published via the usual methods
and posted on the jurisdiction's website for no less than 7 calendar days for public comment.
Proof of publication and summary of comments were submitted with the City's original
submission on June 5, 2009. Per HUD CPD Representative William Ward, no new public
comments submission is required for this resubmission; however, a the revised .CDBG-R
Submission Template and Checklist has been posted on the City's webpage:
www.ci.costa-mesa.ca.usldepartmentslredevweb.htm
- . -WE. - 8 A notice in the Newport -Mesa Daily Pilot was published on
October 29, 2010, announcing a seven-day public review and comment period. The comment
period commended on October 30 and ended on November 5, 2010. Additionally, the City
notice informed the public that this draft 1St Amendment would be available for review on the
City's web site and at City Hall.
A summary of public comments, if any, and the City's response to comments, will be
incorporated into the final 1St Amendment at the conclusion of the comment period.
11
I" Amendment CDBG-R Submission Template & Checklist 10/28/10
ATTACHMENT 2
CDBG-R Substantial Amendment
Grantee Checklist
For the purposes of expediting review, HUD asks that applicants submit the following checklist
along with the CDBG-R Substantial Amendment, Spreadsheet for Reporting Proposed CDBG-R
Activities, and SF -424.
Jurisdiction(s): City of Costa Mesa
Lead Agency: Housing & Community
Development Division, Office of the City
Manager
Jurisdiction Web Address: www.ci.costa-
mesa.ca.us (URL where CDBG-R Substantial
Amendment materials are Dosted)
CDBG-R Contact Person: Muriel Ullman
Address: 77 Fair Drive, Costa Mesa CA 92628
Telephone: 714-754-5167
Fax: 714-754-5330
Email: mullman@ci.costa-mesa.ca.us
The elements in the substantial amendment required for the CDBG recovery funds are:
A. SPREADSHEET FOR REPORTING PROPOSED CMG --R ACTIVITIES
Does the submission contain a paper copy of the Spreadsheet for Reporting Proposed CDBG-R
Activities?
Yes® No❑ Verification found on page 13
Verification now found on page 15
Does the submission include an electronic version of the Spreadsheet for Reporting Proposed
CDBG-R Activities sent to the email box CDBG-R@hud.gov?
Yes® No❑ Date Spreadsheet was emailed: Original Submission — 6/4/09
Revised Submission — 6/23/09
. - . - o o To be Submitted — 4/17/10
Does the Spreadsheet for Reporting Proposed CDBG-R Activities include, for each activity:
• amount of funds budgeted for each activity, including CDBG-R funds, any additional Recovery
Funds used and total activity budget,
Yes® No❑ Verification found on page(s) 13
UTOM - e - . - o o Verification now found on page 15
• the Eligibility citation (eligibility regulatory cite or HCDA cite),
Yes® No[-] Verification found on page(s) 13
I OTT, TM To- . - . - o o Verification now found on page 15
• the CDBG national objective citation,
Yes® No❑ Verification found on page(s) 13
Verification now found on page 15
12
1" Amendment CDBG-R Submission Template & Checklist 10/28/10
ATTACHMENT 2
A CDBG R INFORMATIONBYACTIVITY
Does the submission contain information by activity describing how the grantee will use the funds,
including:
• a narrative for each activity describing how CDBG-R funds will be used in a manner that
maximizes job creation and economic benefit,
Yes® No❑ Verification found on page(s) 3 & 4
e - • - • - e e Verification now found on page(s) 5 & 6
• projected number of jobs created for each activity,
Yes® No[:] Verification found on page(s) 7
- • - . - e o Verification now found on page(s) 5 & 8
• whether an activity will promote energy efficiency and conservation,
Yes® No❑ Verification found on page(s) 7
• -nt (November 2o e Verification now found on page 8
• the name, location, and contact information for the entity that will carry out the activity,
Yes® No❑ Verification found on page(s) 8
Amendist - • - • - 20-10) Verification now found on page 10
• evidence that no more than 10% of the grant amount will be spent on administration and
planning,
Yes® No[—] Verification found on page (s) 4 & 13
• -. 3VW,9,-= Verification now found on page(s) 4 & 15
• evidence that no more than 15% of the grant amount will be spent on public services,
Yes® No❑ Verification found on page (s) 4
Amendment• - . - e o Verification now found on page(s) 4 & 15
• evidence that at least 70% of the grant amount will benefit persons of low and moderate income,
Yes® No❑ Verification found on page (s) 4
Verification now found on page 4
C. PUBLIC COMMENT PERIOD
Was the proposed action plan amendment published via the jurisdiction's usual methods and on
the Internet for no less than 7 calendar days of public comment?
Yeses No❑. Verification found on page(s) 9.1NthlSls a revised submission, city`,
Verification now found on page 11
Is there a summary of citizen comments included in the final amendment?
Yes® No❑ Verification found on page(s) 9
istAmendment.(November2OlGVerification now found on page 11
13
1" Amendment CDBG-R Submission Template & Checklist 10/28/10
ATTACHMENT 2
D. CERTIFICATIONS
The following certifications are complete and accurate:
(1) Affirmatively furthering fair housing
Yes®
No[:]
(2) Anti -displacement and relocation plan
Yes®
No❑
(3) Drug-free Workplace
Yes®
No❑
(4) Anti -lobbying
Yes®
No❑
(5) Authority of jurisdiction.
Yes®
No[:]
(6) Consistency with plan
Yes®
No❑
(7) Section 3
Yes®
No❑
(8) Community development plan
Yes
No❑
(9) Following a plan
Yes®
No❑
(10) Use of Funds
YesZ
No❑
(11) Excessive Force
Yes®
No❑
(12) Compliance with anti -discrimination laws
Yes®
No❑
(13) Lead-based paint procedures
Yes®
No❑
(14) Compliance with laws
Yes®
No❑
(15) Compliance with ARRA
Yes®
No❑
(16) Project selection
Yes®
No❑
(17) Timeliness of infrastructure investments
Yes®
No❑
(18) Buy American provision
Yes®
No❑
(19) Appropriate use of funds for infrastructure investments
Yes®
No❑
(20) 70% of CDBG-R for LMH
Yes®
No❑
Optional Certification
(2 1) Urgent Need
Yes❑
No®
D. STATE CERTIFICATIONS N°OTAPPLICABLE;
The following certifications are complete and accurate:
(1) Affirmatively furthering fair housing
Yes❑
No[]
(2) Anti -displacement and relocation plan
Yes❑
No❑
(3) Drug-free Workplace
Yes❑
No❑
(4) Anti -lobbying
Yes[
No❑
(5) Authority of State
Yes❑
No❑
(6) Consistency with plan
Yes[]
No❑
(7) Section 3
Yes❑
No[:]
(8) Community development plan
Yes❑
No❑
(9) Consultation with Local Governments
Yes❑
No❑
(10) Use of Funds
Yes[:]
No❑
(11) Excessive Force
Yes[:]
No❑
(12) Compliance with anti -discrimination laws
Yes[:]
No❑
(13) Compliance with laws
Yes[:]
No[]
(14) Compliance with ARRA
Yes❑
No[:]
(15) Project selection
Yes[]
No❑
(16) Timeliness of infrastructure investments
Yes[:]
No❑
(17) Buy American provision
Yes❑
No❑
(18) Appropriate use of funds for infrastructure investments
Yes❑
No❑
(19) 70% of CDBG-R for LMH
Yes[:]
No[—]
Optional Certification
(20) Urgent Need
Yes[]
No❑
14
1" Amendment CDBG-R Submission Template & Checklist 10/28/10
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