HomeMy WebLinkAbout11 - NB-2 - Budget Authorization- Consulting Service - 2/15/2011CITY COUNCIL AGENDA REPORT
MEETING DATE: February 15; 2011 ITEM NUMBER:
SUBJECT: BUDGET AUTHORIZATION — CONSULTING SERVICES
DATE: FEBRUARY 8, 2011
FROM: CITY MANAGER'S OFFICE
PRESENTATION BY: THOMAS R. HATCH, ASSISTANT CITY MANAGER
FOR FURTHER INFORMATION CONTACT: Thomas R. Hatch, 714-754-5328
RECOMMENDATION:
It is recommended that the. City Council approve the attached Budget Adjustment #11-014 for
authorization of up to $200,000 for consulting services.
BACKGROUND AND DISCUSSION:
At the regular City Council meeting of February 1, 2011, under Council Member Comments, Mayor
Monahan provided an update on the City Council Budget Working Group (Monahan, Righeimer).
This Working Group is recommending to the City Council that the future City Manager be
authorized to recruit and retain outside independent assistance to review, reorganize, and
restructure departments City-wide. They further recommended that this budget adjustment be
presented to the City Council for approval. In addition, members of the City Council have
expressed interest in enhancing the level of communication and transparency related to this budget
process with the goal of better informing the community and employees about the process and the
steps that are being taken.
In addition, the City Council Economic Development Working Group (Righeimer, Mensinger)
recently met and requested that assistance be obtained to support the creation of a plan to identify
the key priorities for any future economic development initiatives. Additional consulting support will
be needed in the areas of financial analysis with updating the fee schedule, developing the first 5 -
year budget projections, reviewing revenue ideas, etc. Finally, additional consulting support will
likely be needed in the areas of human resources, reviewing/redesigning the City's website and
other areas in support of the transition to a new City Manager and the City's budget crisis.
ALTERNATIVES CONSIDERED:
The City Council may choose not to approve the budget adjustment.
FISCAL REVIEW:
The attached budget adjustment #11-014 appropriates $200,000 for consulting services. It is
expected these funds will be available from anticipated City-wide attrition savings. Since the exact
department and program of the attrition savings is not known at this time, the line item Unreserved
Undesignated Fund Balance is used for the budget adjustment. Expected City-wide attrition
savings was also included in staff's recent projection of the FY 2010-2011 budget shortfall.
Therefore, the use of up to $200,000 towards consulting services will expand the projected budget
shortfall from approximately $1,400,000 to $1,600,000.
LEGAL REVIEW:
There is no legal review associated with this report.
CONCLUSION:
The City Council has requested that the future City Manager obtain necessary consulting services
to provide assistance with completing several work projects related to the budget, economic
development and other services.
THOMAS R. HATCH
Assistant City Manager
R. SH L ON
Executive A istant to the City Manager
Attachment 1 Budget Adjustment #11-014
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