HomeMy WebLinkAbout01 - - Orange County Fire Authority Fire - 3/8/2011C.�yT� MFs9CITY COUNCIL STUDY SESSION
AGENDA
REPORT
MEETING
yC�'9p4RL1tE4�9 12011 ITEM NUMBER:
SUBJECT: ORANGE COUNTY FIRE AUTHORITY FIRE SERVICE PROPOSAL
DATE: MARCH 8, 2011
FROM: CITY MANAGER'S DEPARTMENT
PRESENTATION BY: Orange County Fire Authority Staff
Terry Matz, Interim Assistant City Manager
FOR FURTHER INFORMATION Terry Matz, Interim Assistant City Manager at (714) 754 -
CONTACT: 5688
RECOMMENDATION:
Hear presentation from the Orange County Fire Authority highlighting their proposal to
provide Fire Services to the City of Costa Mesa.
2. Review and validate proposed proposal evaluation criteria and provide staff with any
additional criteria that the City Council wishes to have studied.
DISCUSSION:
The delivery of fire, paramedic, and fire prevention services is a core component of maintaining
the public and life safety of the Community and consistently rates high in terms of importance to
the residents and businesses of Costa Mesa. The Costa Mesa City Council has recognized
these facts and has continuously invested in maintaining a high quality, effective Fire
Department. As a result, the cost of fire, paramedic, and fire prevention services represents a
significant portion of the City's budget. In light of the major fiscal challenges facing Costa Mesa
and all cities in California and the nation, it is appropriate to examine alternative delivery options
that are available to provide the necessary services and still reduce costs now and over the
long-term. Accordingly, the Costa Mesa City Council directed staff, based upon a request from
the Costa Mesa Firefighter's Association, to seek a proposal from the Orange County Fire
Authority (OCFA) for contract Fire Services. OCFA delivered their proposal on February 16,
2011.
OCFA is a Joint Powers Authority consisting of twenty-two (22) member Orange County cities
and the County of Orange. The Fire Authority currently staffs 843 firefighters, 41 fire
management, 299 professional 'and 280 'reservepositions, serving 1.4 million residents in an
area of 550 square miles, and is one of the largest regional fire service providers in California.
The OCFA proposal offers thr6" (3) different''6p$ons:for service to Costa Mesa along with the
option of maintaining the Costa Mesa Fire. Department. Representatives from the Fire Authority
will make a presentation to the City: Council which highlights the contents of their proposal and
will be available to answer any preliminary questions the Council may have.
Additionally, as the City Council is aware, staff is preparing to undertake a comprehensive
review and analysis of the OCFA proposal, using a set of evaluation criteria which is intended to
offer the Council with the most complete information with which to base their policy decision on
this important issue. Staff is seeking the Council's validation of the proposed evaluation criteria.
The proposed evaluation criteria include the following components:
I. Services to the Community (Fire Suppression, Emergency Medical, Fire Prevention)
2. Cost (including initial, long term, and start-uptconversion costs and other future City
costs and revenue impacts)
3. Cost Containment
4. Governance
5. Impact on existing Costa Mesa Fire Department Sworn and Non -Sworn employees
and City cost impact as a result of departing employees
If the City Council has additional areas of study and/or information that they would like analyzed
and included in the report, it would be important to provide staff with that direction.
The analysis of the OCFA proposal and its options is expected to take several weeks to
complete. The presentation at this meeting is the first step in what staff expects to be an
extensive public input and review process, as the City Council considers the policy choices
available to it to continue to provide excellent Fire Services.
FISCAL REVIEW:
The OCFA proposal offers three (3) service options that range from $16,483,219 to $18,157,
231 annually. Staff will be performing a comparison of the proposed contract costs with the cost
of providing services through the Costa Mesa Fire Department. When the study is complete,
the City Council will be provided with a 5 -year projection of all service costs relating to the
OCFA options and the Costa Mesa Fire Department option.
CONCLUSION:
The City Council is requested to receive the oral presentation from the Orange County Fire
Authority representatives and provide direction on evaluation criteria for the proposal analysis to
be performed by staff.
Thomas R. Hatch _ Terry Matz
Chief Executive Officer Interim Assistanveity Manager
CoSta MP -QA Prnr !2W
Foreword 4
Summary of Proposal 5
Benefits of Contracting with OCFA 7
Cost Reductions when Contracting with OCFA
I
Long Term Savings 8
Overview of OCFA 9
Governance Structure 10
Board of Directors 10
Executive Committee 10
Budget and Finance Committee
City Managers' Technical Advisory Committee
11
11
City Managers' Budget & Finance Committee 11
Organizational Structure 12
Executive Management 12
Clerk of the Authority
Corporate Communications
Human Resources
12
12
13
Operations Department
15
Fire Prevention Department
19
Support Services Department
21
Business Services
24
Fiscal Considerations
26
OCFA's Fiscal Strength
26
Cost Control
27
Associated Savings and Benefits
Overview of Costa Mesa Fire Department
2
28
k9
L�
s
Resource and Strategic Decisions
30
Resource Decisions
30
Strategic Decisions - Costa Mesa and OCFA Liaison
30
Proposed Service Options
32
Fire Protection Options
34
Apparatus
36
Facilities
37
OCFA Leasing of Facilities
38
Hazard Issues
38
Personnel
39
Compensation
40
Seniority
40
Probation
40
Medical/Physicals/Fingerprint/DMV
40
Sick Leave
41
Vacation Accrual
42
Start -Up Costs Detail
43
Communications Services/Information Technology
44
Personnel & Safety Equipment
44
Facilities & Equipment
44
Adoption of Codes and Ordinances
45
Documents for City Council Approval
45
Facility Issues
46
Glossary
48
Attachment A-2011 Board of Directors
50
Attachment B-OCFA Fire Station Map
52
Costa Mesa � �owS
The Orange County Fire Authority (OCFA) appreciates the invitation by the City of Costa
Mesa to evaluate the feasibility of providing contract services to the City. This proposal
presents OCFA's method of providing the highest quality services to the residents of Costa
Mesa through our regional fire service delivery system.
The principal benefits of a regional system are centered on optimal utilization of available
revenue to reduce costs, increase effectiveness, and to provide a far greater depth of
resources. The consolidation of resources, the streamlining of overhead and a partnership in
a regional protection system is beneficial for all parties.
The results the OCFA achieves every day in providing protection to our communities occur
through individual- and team dedication, commitment, and organizational values. I am proud
of the men and women of the Orange County Fire Authority, and I am confident the
residents of Costa Mesa will feel similar pride if we become your City's fire service provider.
The service costs provided in this document include our basic service charge, station
maintenance, and equipment and vehicle replacement costs. I have included a brief
description of each of OCFA's departments and sections to provide an overview of the
services available through us as a regional provider.
Our Mission Statement summarizes our commitment:
We enhance public safety and meet the evolving needs of our communities through
education, prevention, and emergency response.
Costa Mesa Pro sal for Em SmIces
REM 11
The Orange County Fire Authority (OCFA) deploys resources based on a regional service delivery
system, assigning personnel and equipment to emergency incidents without regard to jurisdictional
boundaries. Regional fire protection offers the citizens a wide range of services that results in
quality and strength extending well beyond the fire station. It enables the use of existing
administrative resources on a broader scale, increases purchasing power for major expenditures, and
maximizes the use of all emergency and support resources within the OCFA, regardless of
jurisdictional boundaries or physical location.
The Orange County Fire Authority presents three service options based on countywide response
standard for structure fires of three engines, one truck, one paramedic unit, and one Battalion Chief
and an ALS capable unit for EMS incidents. OCFA developed the options utilizing computer -
modeling, data analysis and standards of coverage. All options include the transition of 81 sworn
personnel and 21 civilian fire prevention personnel.
The options provided give the City the opportunity to evaluate several choices for delivering fire and
emergency services to the citizens of Costa Mesa and either maintain the current 8 units in the city
or increase the number to 9 units. To ensure the highest level of service for the City of Costa Mesa,
OCFA proposes a paramedic capable of delivering advanced life support, at each station for all of
our three options. Options are subject to discussion, as multiple configurations will serve the needs
of the community, however the presented scenarios allow for the largest range of savings and
coverage choice. Costs listed in table 1 represent FY10/11 figures.
Table 1. Service Options (PAU Parame&cAssessment Unit with 1 Paramedic Firefighter)
^CurxentDeployment &
OCFA Option 1
OCFA Option 2
OCFA Option 3
Costs of Costa Mesa Fla
Station 1
Medic Engine (4)
Engine PAU(3)
Engine PAU(3)
Engine PAU(3)
Medic Van(2)
Medic Van(2)
Medic Van(2)
Station 2
Medic Engine (4)
Engine PAU(3)
Engine PAU(3)
Medic Van(2)
Close
Station 3
Medic Engine (4)
Engine PAU(3)
Medic Engine(4)
Medic Engine(4)
Truck (4)
Medic Van(2)
Station 4
USAA Unit (4)
Truck
Quint/PAU(4)
Truck-Quint/PAU(4)
Truck-Quint/PAU(4)
Medic Engine (4)
Engine PAU(3)
Engine PAU(3)
Engine PAU(3)
Station 5
Battalion Chief (1)
Battalion Chief (1)
Medic Van(2)
Medic Van(2)
Battalion Chief (1)
Battalion Chief (1)
Station 6
quint Truck (4)
Medic TruckQuint(4)
Close
Medic Engine(4)
Units in
8
9
9
8
the City
Staffing
29
25
24
23
Cost
S 20,255,086
$ 18,157,231
$ 17,186,890
$ 16,483,219
'This model is the current Costa Mesa detrlovment
and current Costa Mesa budeeted
amount for cornoar
son
1 The 3rd Fire Prevention Position is subject to OCFA need at time of transition
5
Costa osal for Emf�Mency Services
In addition to the annual contract price, a one-time start up cost will be charged to facilitate
the transition of personnel, standardization of equipment, and facilities upgrades. One time
costs assume 81 sworn personnel and 2 civilian (Fire Prevention/Protection) personnel and
can be adjusted for variations in staffing. To assist the City in offsetting the start up costs,
OCFA is open to discussing purchasing additional surplus fire department vehicles and
applying the agreed upon purchase price to the start up costs. In addition, OCFA is willing
to discuss amortizing the start up costs over multiple years rather than incurring a large cash
outlay in a single budget year.
Table 2.• Stan Up Costs-Suaunary
Communications
Facilities
Personnel
Service Center
"Cost Range
$221,186 $255,348
$262,500 $315,000
$85,716
$160,042
Total: $729,444 $816,106
',Range of cost variables exist and are dependent on option selected, see Table 6 cost details and
explanations
2 The 31d Fire Prevention Position is subject to OCFA need at time of transition. The civilian costs only apply to
personnel hiring, all other charges are absorbed by OCFA.
6
Costa psal for Emergpncy Services
Benefits of Contracting with OCFA
The Orange County Fire Authority enhances services to the citizens of Costa Mesa and
increases efficiencies within the City. OCFA's full service fire education, prevention and
emergency response brings with it a full support network and eliminates the workload for
other city departments that currently support Costa Mesa Fire. The support network
includes Training/Safety and EMS Sections that provide in-house certifications and
enhancement, skills maintenance, and safety officer coverage during incidents. These
support functions ensure that a high level of service is provided to our residents. Other
service enhancements include our depth of resources, specialized resources, a dedicated fire
prevention program, a hazardqus materials program, dedicated fire dispatchers, and a
comprehensive public education program. These are standard in our regional system and are
included in the contract price.
Additional benefits include:
® City Council Member on OCFA Board — participation in public policy decisions
® City Council Member on Executive Committee based on position or
appointment
• City Council Member on Budget & Finance Committee by appointment
® City Manager participation on Technical Advisory Committee on rotational basis
• City Manager participation on City Manager Budget and Finance Committee on a
rotational basis
• Cost Control — Contract increases are capped at 4.5% per year
® Active participation in Community Events
• Ambulance Exclusive Operating Area's (EOAs): Significant experience in
administering, preparing the request for proposal, evaluating bids, and awarding
ambulance contracts through the competitive bid process.
• Training and certification programs developed and presented in-house
• Paramedic nurse educators, training staff, and associated training facilities
• Dedicated Fire/EMS Emergency Dispatch including Emergency Medical
Dispatch
• Risk Management program including the "WEFIT" health and wellness program
• Central recruitment and hiring, personnel management, and benefit coordination
• Common Radio System within Orange County
• Response compatibility with other Orange County Fire Departments
• Active participation and coordination with all Orange County city fire agencies
11
Costa
'_'. - Services
Cost Reductions when Contracting with OCFA
The City of Costa Mesa will realize significant savings to several other city departments
should OCFA assume the management, support, and service expenses for administering the
fire department. OCFA, in discussion with City staff, identified potential net reductions of
approximately $851,682, relating to vehicle maintenance and replacement. This is in addition
to the direct savings in the contract cost of services provided by OCFA. Other reductions
associated with the long term PERS costs, workers compensation as well as other
departmental efficiencies gained were not factored into these savings.
Table 3: Cost savings wben contracting with OCFA
Long Term Savings
Over the past 10 years, the City of Costa Mesa's fire department budget has grown at an
average rate of 7% per year. Using OCFA's yearly maximum contract cap of 4.5% applied
to the City's fire department budget, the following table demonstrates the advantage OCFA
brings with contract service. Again this does not factor in savings associated with long term
PERS costs, workers compensation and other departmental efficiencies.
Table 4.• Estimated 5year savings
5 Year Savings
2011/12 2012/13 2013/14 2014/15 2015/16 Cumulative
Savings
OCFA Service $17,960 300 $18 768 514 $19 613 097 $20 495 686 $214
Charge ! f r 17,992
MaXlmum
Contract 4.50% 4.50% 4.50% 4.50% 4.50%
% Increase
City, Fire
Budget ^ wept. $21,672,942 $23,190,048 $24,813,331 $26,550,286' $28,408,806
Annual ($3,712,642) ($4,421,534) ($5,200,254) ($6,054,600) ($6,990,814) ($26,379,844)
Reductions
.Assumes a 7% increase scenario for the City of Costa Mesa's Fire Department Budget (based on historical expenditure growth)
The median price was used for comparison purposes; savings can change based on option selected
Assumes the maximum 4.50/6 increase for OCFA
^City Fire Department Budget figure includes other identified savings
Costa Mesa P .o , , .
The Orange County Fire Authority (OCFA) is one of the largest regional fire service
providers in California. The Authority responded to 87,519 emergency incidents throughout
its fire protection area during the 2010 calendar year. The Fire Authority currently staffs'
with 843 firefighters, 41 fire management, 299 professional staff, and 280 reserve positions,
serving 1.4 million residents in an area of 550 square miles. This service area consists of
twenty-three political jurisdictions including the unincorporated county areas and twenty-two
member cities with real property having an assessed valuation in excess of 213 billion dollars.
Coslxaairamaes Proudly Served
Aliso Viejo
La Palma
San Clemente
Buena Park
Lake Forest
San Juan Capistrano
Cypress
Los Alamitos
Seal Beach
Dana Point
Laguna Niguel
Stanton
Irvine
Mission Viejo
Tustin
Laguna Hills
Placentia
Villa Park
Laguna Woods
Rancho Santa Margarita
Westminster
Unincorporated Orange County
Yorba Linda
The OCFA operates out of a Regional Fire Operations and Training Center in the City of
Irvine and 61 fire stations in eight battalions, providing fire suppression, emergency medical,
rescue, hazardous materials response, and fire prevention and education services. The
department's service area, which is non-contiguous and includes all parts of the county, is
organized into five major geographical divisions. The equipment used by the department has
the versatility to respond to both urban and wildland emergencies. The OCFA's inventory
includes structural engines, brush engines, trucks/quints, paramedic vans, and other
specialized equipment, including a hazardous materials unit, urban search and rescue units,
command units, water tenders, crew -carrying vehicles, air utility units, a fuel tender, dozers
and helicopters.
The OCFA has twenty automatic and mutual aid agreements with other fire departments for
use and assignment of resources for daily operations and in the event of major emergencies.
Under contract to the State, the OCFA protects approximately 175,000 acres of wildland in
state and federal responsibility areas located within the county. The OCFA also provides
aircraft rescue firefighting services by contract to John Wayne Airport.
s Authorized positions, not all are filled.
9
Costa M sal for
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a
Prior to May 1980, Orange County was protected under a joint fire protection agreement
with the California Department of Forestry. The Department provided fire protection to a
population of approximately 420,000, encompassing 500 square miles, from 35 fire stations
strategically located throughout Orange County. In May 1980, the County of Orange
assumed full responsibility for fire and paramedic services to over 513,000 residents county-
wide.
Over the years, the changing demographics underscored the need to consider transition to
an alternate organizational structure—a structure that shares decision-making among the
participants while retaining the economies of scale and depth of service of the regional
system. In March of 1995, members of a newly formed joint powers authority—the Orange
County Fire Authority—met for the first time. The member cities each selected a council
member and alternate council member to sit on the OCFA governing board along with two
members of the Board of Supervisors (Attachment A).
Board of Directors
Unique to OCFA's governance system is Costa Mesa's representation on the Board of
Directors and their equitable share in the decision-making authority with other participants
in the regional system. Members of the Costa Mesa City Council and the City Manager have
direct access to the Fire Chief for matters relating to service in their city, and select the Costa
Mesa Council Member appointed to the Board of Directors. All authority rests with the
Board of Directors unless it is delegated by statute or board action. When delegated, these
authorities are further defined by contracts, resolutions, policies, or other board actions.
Today, the Orange County Fire Authority serves 22 of Orange County's 34 cities; member
cities now comprise approximately 90 percent of our service population.
In addition to Costa Mesa's participation on the full Board of Directors, the opportunity to
participate on the Executive Committee, Budget and Finance Committee, City Managers'
Technical Advisory Committee and City Managers' Budget and Finance Committee are
available to our member cities.. The City of Costa Mesa may provide representation on
these committees on a positional or appointment basis.
Executive Committee
The Executive Committee conducts all business of the OCFA, with the exception of policy
issues, including labor relations, budget issues and other matters specifically retained by the
Board of Directors. The Executive Committee consists of no more than nine members of
the Board of Directors. The committee membership is comprised of the following
designated positions: the Chair and Vice Chair of the Board of Directors, the immediate past
Chair of the Board and the Chair of the Budget and Finance Committee. In addition, the
Chair appoints five at -large members. At least one member of the Board of Supervisors
1
serves on this committee. The ratio of committee members representing cash contract cities
to the total committee membership will be as close as reasonably possible to the ratio of the
number of cash contract cities to total member agencies. The Chair of the City Managers'
Technical Advisory Committee serves as an ex officio non-voting member of the Executive
Committee.
Budget and Finance Committee
The Budget and Finance Committee advises staff and makes recommendations to the Board
of Directors on matters related to financial and budget policies, development of budgets for
the General Fund and capital expenditures, designations of reserves, budget balancing
measures, evaluation and development of plans to meet long-term financing needs,
investment oversight and purchasing policies. The Chair of the City Manager Budget and
Finance Committee serves as an ex officio non-voting member of this committee. Effective
beginning the year ended June 30, 2006 the Budget and Finance Committee was also
designated to serve as the OCFA's audit oversight committee.
City Managers' Technical Advisory Committee
The City Managers' Technical Advisory Committee (TAC) is comprised of 8 City Managers
whom advise the Fire Chief and make recommendations on major policy decisions, prior to
submittal to the Board. The OCFA believes it is essential that there be harmonious and
collaborative working relationships between the Fire Chief and City Managers; therefore, the
TAC provides an effective means of building and facilitating that collaborative working
environment. Upon joining OCFA, the Costa Mesa City Manager would be placed in the
rotation for the Committee to provide additional participation in OCFA management.
City Managers' Budget & Finance Committee
The City Managers' Budget & Finance Committee (B&FC) is comprised of 6 City Managers
whom meet annually to review the proposed budget. This Committee also meets, when
needed, to review significant changes in OCFA's financial condition and to discuss proposed
policy decisions which may have financial ramifications for OCFA and/or its member
agencies. The Committee provides input to OCFA's financial staff, the Chief, and the Board
of Directors regarding their recommendations for proposed financial policies, budget
priorities, uses of available fund balance, and/or steps they believe OCFA should take to
reduce the budget.
.... ..........r
Costa Mesa 0sal for Em ervices
Executive Management
An appointed Fire Chief, a Deputy Fire Chief, four Assistant Fire Chiefs, and a combination
of safety and professional managers provide leadership for the OCFA. Service activities are
organized into four departments: Operations, Fire Prevention, Business Services, and
Support Services.
Fire Chief'
Clerk off Corporate
KF1h Richter
Authority Communication
f
f.
Deputy Fire Chief Human Resources
Ron'Blaul Divan
f'
Operations Fire Prevention Business Services Support Services
Department Department Department Department
Jorge Camargo Laura Blaul Lori Zeller Dave Pierce
Assistant Chief Assistant Chief Assistant Chief Assistant Chief
Clerk of the Authority
The Clerk of the Authority is responsible for attending and taking minutes of all public
meetings of the Board of Directors, executing orders of the Board as directed, preparing
legal notices for publication, distributing copies of Board orders, and performing records
management functions for the Authority.
Corporate Communications
Corporate Communications is responsible for a wide variety of services including multi-
media services and community relations. Other responsibilities in support of the Fire Chief
and executive management team include customer service follow-up, special studies as
required by the Fire Chief, and liaison to various constituencies including OCFA member
cities.
Multi -Media Services
The Multi -Media Services Section produces award-winning media. Productions may
be in video format, in still format, or computer generated, providing support
programs in all areas of the Orange County Fire Authority.
C.
Community Relations
Community Relations is comprised of the Public Information Office and is
responsible for providing both internal and external communications; keeping
members of the OCFA, and the public apprised of current events and issues
regarding the OCFA through the use of various media.
Human Resources
The Human Resources Division administers the employee relations program, the employee
benefit programs, the risk management program, and organizational training and
development.
Employee Relations
The employee relations programs involve classification and compensation
administration, recruitment and selection processes, labor negotiations, grievance
administration, and Memorandum of Understanding administration. Employee
relations staff also serves as consultants to supervisors and managers in employee
relations matters.
Organizational Training and Development
The Organizational Training and Development Section is responsible for providing
professional staff with statute mandated training programs. The section also
facilitates career development training programs such as the Leadership Institute,
which is open to employees aspiring to advance their careers in management
positions. In addition, the section administers programs involving hands-on
supervisory training for employees in current supervisory and management positions,
as well as, general and job specific training programs for all employees. The section
administers the Bilingual testing process, Tuition Reimbursement Program,
Educational Incentive Pay eligibility process and Internship Program.
Risk Management
The Risk Management Section administers the general, liability and worker's
compensation insurance programs, the safety and occupational health programs and
the Wellness and Fitness program (WEFIT). The section secures insurance coverage
for the Authority's insurance needs, responds to general liability losses and claims,
designs and implements safety compliance programs, conducts health/safety and
ergonomic assessments and is responsible for maintaining Ca1OSHA and NFPA
health and safety records. With a 90% participation level the WEFIT program has
maximized efficiencies within OCFA. The WEFIT Program Coordinator is
responsible for administering the WEFIT exam process, fitness facilities and
maintaining the Peer Fitness Trainer program for the career firefighter workforce.
This program, which is a joint Labor -Management initiative, emphasizes the
prevention of injuries to the employee and since its inception the WEFIT program
has decreased the costs associated with lost work days, workers compensation and
reduced the potential for re-injury.
13
Costa ...
Employee Benefits and Services
This section is responsible for the administration of a variety of benefit programs
including Ca1PERS Medical Plans (for non Firefighter Unit employees), Employee
Assistance Program, Retiree Medical Program, and Dependent Care Assistance
Program. The benefits section is also responsible for the administration of the
dental, vision and life insurance programs for non Firefighter Unit employees, and
serves as a liaison to the Orange County Employees Retirement system.
Operations Department
The Operations Department, under the command of an Assistant Chief, is responsible for
the delivery of fire suppression, hazardous materials, emergency medical, and rescue services
and is most recognizable to the citizens protected by the Orange County Fire Authority. The
department is composed of six divisions, each under the command of a Division Chief. One
of the six Division Chiefs is responsible for the Fire Authority's operational support
sections: Emergency Command Center (Dispatch), Emergency Medical Services, Special
Operations, Community Volunteer Services, Emergency Planning & Coordination, and
Training & Safety. The other five divisions are based on geographical areas and are divided
into battalions under the command of Battalion Chiefs. Each battalion contains five to nine
stations. Stations are staffed with captains who are responsible for supervising the fire and
emergency medical services for that station on a day-to-day basis. Like fire station personnel
positions, Battalion Chief positions are staffed on a shift basis (A, B, and C shift) twenty-
four hours per day. A Fire Captain is assigned to each engine and truck company. A captain
supervises the station and is responsible for the fire prevention, fire suppression, emergency
medical, and day-to-day services within the station's jurisdictional area.
Oiler tioins lDepartment
forge �omargo
Assistant Chief
Division I Division 2 Division 3 Division 4 Division 5 Division 6
Division Chief Division Chief Division Chief Division Chief Division Chief Division Chief
The varied nature of emergency response requirements in Orange, County dictates that the
OCFA's emergency response system be an all risk/multi-function system. OCFA
firefighters provide a diverse range of services to Orange County residents, including.
0 Structural Firefighting e Aircraft Firefighting
Technical Rescue
Wildland Firefighting
* Public Education
Urban Search and Rescue
* Hazardous Materials Response
Eire Suppression
® Helicopter Response
® Fire Prevention Inspections
Emergency Medical Response
* Swift Water Rescue
The Operations Department is responsible for controlling and suppressing all hostile
fires in the Authority's jurisdiction. This service is enhanced by mutual and automatic
aid agreements with surrounding local, state and federal jurisdictions.
Emergency Medical Services (EMS)
All suppression personnel are certified emergency medical technicians (EMTs)
trained in the use of cardiac defibrillators, which are carried on all department
apparatus. In addition, 335 career personnel are certified paramedics. EMS services
are provided to the communities served by the Orange County Fire Authority
through a combination of paramedic vans, paramedic engines, and paramedic
assessment units—a, "front loaded" advanced life support system. The term "front
loading" relates to a method of providing paramedic response whereby the first
arriving OCFA career -staffed company is capable of delivering advanced life
support.
Fire Prevention Activities
Operations Department field personnel, located in stations throughout the county,
also devote considerable time each day to fire prevention activities. To maximize
resources,, engine, truck, and paramedic companies perform most fire safety and
code enforcement inspections of businesses and multi -tenant occupancies. Personnel
are trained in fire prevention and controlled -activity permit procedures. In addition,
field companies provide safety education and familiarization programs to schools,
community groups, and interested citizens as part of the Authority's efforts to
prevent fires and the associated injuries and losses. OCFA's "Ready, Set, Go!"
wildfire education program is one example of Operations department personnel
actively engaging with the communities at risk.
Hazardous Materials Emergency Response Team
The Haz-Mat Team responds to hazardous materials spills and leaks, providing
expertise in the safe handling, abatement, and documentation of the emergency. The
OCFA is a member of the Orange County -City Hazardous Materials Emergency
Response Authority, a joint powers response and cost recovery system.
Aircraft Rescue and Firefighting
The OCFA provides aircraft rescue and firefighting (ARFF) services through a
contract with John Wayne Airport. The ARFF crews also provide aircraft refueling
safety classes.
Urban Search and Rescue
The Orange County Fire Authority is capable of providing Urban Search and Rescue
(USAR) services, utilizing four USAR truck companies strategically placed within
Orange County. One of these truck companies is within close proximity to the City
of Costa Mesa in Irvine. In addition, OCFA and the Federal Emergency
Management Agency (FEMA) jointly sponsor one of the twenty-eight national
Urban Search and Rescue Teams. California Task Force Five (CATF-5) based in
Orange County, has an extensive array of equipment and provides advanced search
and rescue services to communities in need. CATF-5 is available to respond to local,
state, and national emergencies within six hours of notification.
Costa
Mesa
posal for Em
Operations Department's Specialized Sections
Emergency Medical Services (EMS) Section
The EMS Section provides continuous quality improvement, administrative and
liaison services, and continuing education related to the Authority's EMS program.
This includes tracking records, certification, and licensure of all emergency medical
technicians and paramedics employed by the Authority. EMS staff review new pre-
hospital equipment and procedures and administer the maintenance contracts for
medical equipment and the request -for -proposal process to select ambulance
companies. Using records management systems and data analysis, EMS staff
monitors and reviews all reported exposures of personnel to communicable diseases
and medical trends in the Orange County.
The OCFA employs a full-time medical director for oversight of quality control of
pre -hospital care. Dr. Ken Miller is actively involved with OC/EMSA and
participates in numerous local, state, and federal EMS and Urban Search and Rescue
(USAR) task forces and decision making commissions. There are also six dedicated
Nurse Educators (RN's) for field training, review and certification in addition to the
Paramedic Coordinator (RN), and Firefighter/Paramedic field support liaison who
report to the EMS Battalion Chief. Our EMS section is dedicated to quality control,
training, and tracking the latest emergency medical trends and health care to best
serve the citizens in our communities.
Operations Training and Safety Section
This section delivers and facilitates all organization -wide training activities for
emergency response personnel. This includes research, development, and
implementation of a variety of training courses to meet local needs as well as state
and federal mandates, such as basic firefighter, driver/operator, hand crew, and
officer academies for career and reserve firefighters. The section also serves in a lead
capacity on issues of employee and incident safety, with training officers also serving
as safety officers on major incidents.
Special Operations Section
The Special Operations Section is responsible for coordination of the Authority's
helicopter program, handcrews, and dozers. The Authority currently maintains
firefighting helicopters at Fullerton Airport which are used for emergency responses
throughout the year for wildland and wildland-urban interface fires, swift water and
still water rescues, medical rescue support, and disaster mitigation. The Crews and
Equipment Unit is responsible for coordinating firefighting handcrews and dozers,
fire road maintenance, and various construction and maintenance projects.
Costa M osal for Ern
.�MUv Services
Emergency Command Center
The Emergency Command Center is responsible for receipt and dispatch of
emergency calls. The dispatcher answering the initial call determines the type of call,
jurisdiction, and closest unit(s), and dispatches units via computer -aided -dispatch
(CAD). In the event of a medical emergency, a dispatcher remains on the phone and
utilizes OCFA's Emergency Medical Dispatch (EMD) procedures to render life-
saving instructions while apparatus are responding.
Emergency Planning and Coordination Section
The Emergency Planning and Coordination (EPAC) Section coordinates the
Authority's emergency planning with federal, state, and local jurisdictions and
agencies, and serves as the Authority's liaison to any agency requiring information
regarding emergency response or planning. The EPAC Battalion Chief represents
the Authority on working task forces, such as the state and federal Terrorism Task
Force, Nuclear Power Authority, and Marine Disaster. This section also maintains
and updates all city and county emergency plans, the multi -agency Mutual Aid Plan,
California Emergency Management Agency (CalEMA) Mutual Aid Plan,
Supplemental Response Guidebook, and the Orange County Fire Chief Association's
Mutual Aid Operational Area Plan.
Community Volunteer Services
The Community Volunteer Services (CVS) office coordinates all volunteer programs
within the OCFA. This includes the Reserve Firefighter Program, the Fire Exploring
Program, and the Fire Chaplain Program. The office is staffed by a Battalion Chief
as the program manager, and the Division 6 Administrative Assistant. The Fire
Exploring Program, in conjunction with Boy Scouts of America and Learning for
Life, provides opportunities for youth between the ages of 14 and 21 to develop
leadership, management, and accountability skills at an early age.
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Services
Fire Prevention Department
The Fire Prevention Department, under the leadership of an Assistant Chief, contributes to
community safety and prosperity through the systematic mitigation of risk. Staff works with
the development community and partner agencies to help build safe communities; with
community stakeholders and residents to maintain and enhance safety at the neighborhood
level; and with other stakeholders to evaluate losses and improve mitigation through
engineering, education and enforcement.
Safety & Environmental
Services
Deputy Fire Marshal
Investigations
Battalion Chief
Fire Prevention
Department
Laura Blaul
Assistant Chief
Planning & Development
Deputy Fire Marshal
Pre Fire Management
Battalion Chief
Planning and Development
The Planning and Development Section works with the development community
and jurisdiction planning and building staff to ensure new tracts and projects meet
state and local fire and life safety requirements. Staff review design and construction
plans, working closely with architects, engineers, and consultants following the
planning process to ensure that the California and International Fire Code
requirements are met prior to issuance of grading and/or building permits. They
also conduct inspections of all construction projects.
Safety and Environmental Services
The Safety and Environmental Services Section assists stakeholders such as
businesses, partner agency staff, first responders, environmental regulatory agencies,
and the general public in maintaining and enhancing safe communities. Each division
office provides a high level of life safety by: (1) ensuring that minimum state and
local codes are met, (2) responding in a timely manner to citizen complaints
regarding fire hazards, (3) working closely with local civic groups to ensure code
compliance with the special events they sponsor, and (4) providing training and
assistance with fire prevention issues to Operations Department personnel and (5)
implementing the Hazardous Materials Disclosure, the Business Emergency Plan,
and the California Accidental Release Prevention (formerly RMPP) Programs.
Costa Mesa PrQp sal for Em Services
Pre -Fire Management
The Pre -Fire Management Section takes a proactive approach to fire prevention
through the systematic mitigation of risk in our communities. Pre -Fire Management
is comprised of four units: Risk Analysis and Mitigation Evaluation, Wildland Fire
Prevention, Community Education and Automation Support. Risk Analysis and
Mitigation Evaluation identifies and profiles our fire risks in order to develop and/or
modify and target effective risk intervention programs. Wildland Fire Prevention
oversees OCFA's "Ready, Set, Go!" Program which includes the mitigation of
wildfire risks through a formalized vegetation management; community education
and outreach, and agency/public partnership program. The unit also drafts and
updates the County wildfire plan. Through the utilization of technology,
Automation Support creates and maintains efficiencies in all Fire Prevention
processes and procedures. Our all-risk educators support our approach to ensuring
safe communities by providing an array of programs to meet the needs of the
community, from school requests, community events, business needs, and service
organization functions. The focus of these efforts is to reduce accidental and fire
related deaths, injuries, and property loss through the delivery of high quality fire
safety education programs as well as all-risk preparedness programs.
Investigation Services
The Investigation Services Section's investigators review all fires to determine and
document fire cause providing the data necessary for effective decision making. A
thorough and accurate investigation provides the foundation for current and future
prevention, education and emergency services. Criminal cases are investigated
through law enforcement partnerships and are followed up by filing with the District
Attorney's Office, while juvenile -related fires are handled through the Fire
FRIENDS (Fire Regional Intervention Education and Delivery System) Program.
Cost recovery is pursued on all applicable incidents.
1
Costa . ..'. . �-
Services
Support Services Department
The Support Services Department is managed by an Assistant Chief and provides support to
all departments of the Authority. Department responsibilities include coordinating all facility
maintenance, repairs, and construction; automotive and fleet maintenance, repairs, and
acquisition; and government liaison services including legislative activities and provides
information systems development, repairs, and installations. Also included are the analysis
of development and demographic shifts on service delivery, annexations, incorporations,
developer agreements for future fire station construction, and management of the OCFA
Strategic Plan.
Automotive>
Fleet Services Manager
Strategic Services
Battalion Chief
Support Services
Department
Dave Fierce
Assistant Chief
Legislative Services
Legislative Analyst
Legislative Services Section
The Legislative Services Section monitors legislation and regulations and advocates
the Authority's position before federal, state, and local governing and regulatory
agencies. The OCFA takes an active role in state and federal legislation and regularly
interacts with statewide groups such as the League of Cities, California State
Association of Counties and California Fire Chiefs Association. Most recently
OCFA has communicated directly to state legislators on the potential impacts of
State Budget cuts or borrowing from local governments. In addition, the Legislative
Services Section assists on fire service grant requests and works with our Orange
County Congressional delegation to seek support and funding for fire agency specific
projects. As a stakeholder in Orange County, the OCFA has a strong understanding
of the political issues affecting not only the OCFA, but all of our partner cities.
Efforts at the local, state and federal level are often on issues that affect our cities as
well as the fire service.
Costa :;:sal for Em
Fleet Services Section
The Fleet Services Section manages a fleet of more than 500 vehicles and fire
apparatus; performs preventive maintenance, major and minor repairs, and
renovations on the Authority's apparatus and vehicles; tests and certifies specialty
equipment; designs and develops specifications; and oversees acquisition and
manufacturing quality assurance of all vehicles and apparatus.
Property Management
The Property Management Section manages the needs assessment, design,
engineering, and construction of new facilities; structural and cosmetic remodeling of
existing facilities; and other extensive upgrades through a comprehensive Capital
Improvement Program.
This section coordinates all requests for repairs to facilities and oversees scheduled
maintenance for over a half million square feet of facilities space owned or operated
by the OCFA. These activities are accomplished primarily through contracted
vendors and technicians. Service areas include fuel and power sources, heating and
ventilation systems, air quality such as diesel exhaust systems, landscape and
irrigation, utilities, and systems required to ensure that facilities are ready, safe, and
habitable. In addition, this section also services building systems, including repair
and replacement of furnishings, fixtures and household equipment.
The Property Management Section oversees the acquisition of land and facilities for
use by the OCFA through a variety of service agreements. The section also provides
space planning and needs assessment studies for all space requests. Staff also
coordinates relocations of safety and non -safety personnel.
Strategic Services
The Strategic Services Section, in conjunction with city/county and Local Agency
Formation Commission (LAFCO) planning staff, reviews and responds to major
development proposals for public safety and fire protection impacts. Other
responsibilities include analyzing and monitoring impacts of development projects,
annexations, and incorporations of fire resources, and initiating agreements with
developers for acquisition, design, construction, and dedication of fire facilities and
equipment. This section also coordinates all CEQA related reviews and processes of
the agencies. Also included are all activities associated with analysis of demographic
shifts on service delivery, Authority performance standards, management of the
OCFA Strategic Plan, and proposal coordination for new partner cities.
Information Technology
The Information Technology Section is responsible for the development, operation,
maintenance, and security of the Authority's computers, networks, information
systems, and communication systems. Responsibilities include strategic planning and
forecasting of technology needs; development and monitoring of technology
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Costa Mesa i.
standards and guidelines; systems analysis, design, and implementation; software and
hardware evaluation; selection and deployment of all IT related purchases, upgrades,
and replacements; and maintenance of a centralized Geographic Information System
(GIS).
OCFA's IT Section oversees and implemented several grant -funded initiatives in the
areas of technology and interoperability. Countywide technology projects led by
OCFA have included CAD -to -CAD Interoperability, Wireless Mobile Data
Network, Countywide GIS Repository & Mapping Standards, and an Automatic
Vehicle Location program.
Costa Mesp osal for Em.. .. z : ce
Business Services
The Business Services Department, under the direction of an Assistant Chief, manages all
financial, purchasing and treasury activities. The department coordinates and prepares all
budget, payroll, accounting, and administrative support to the Authority; monitors cash
balances, makes investments, coordinates issuance and administration of long and short term
debt; and provides warehouse, purchasing, shipping and receiving.
Business Sexces
Oepa ktm ie
Lo'd 2 ller
Assistant Chief
f
Finance Division
Finance Manager
Purchasing & Material
Management
Purchasing and Materials Manager
Finance
Treasury and Fianancial
Planning Services
Treasurer
The Finance Section is responsible for providing financial accounting, reporting,
planning, and developing procedures and policies to protect and safeguard the
financial and material assets of the Authority. Responsibilities include accounts
receivable, accounts payable, and payroll; general accounting of fixed assets, and
general ledger; and support budget preparation and monitoring, financial forecasting,
and special financial studies.
Treasury and Financial Planning Services
The Treasury and Financial Planning Services Section is responsible for providing a
variety of Treasury and Financial Planning services for the Authority. Treasury
services include monitoring cash balances, making investments, issuing and
administering long and short-term debt, oversight of the Deferred Compensation
program, and accounting support to the Employee Benefits Section. Financial
Planning services include preparation of annual budgets, monitoring and reporting of
budget variances, financial forecasting, and special financial studies.
Costa Mesa Pro .. 1-1
w
Purchasing and Material Management
The Purchasing Section processes all purchasing requisitions, develops requests for
proposals (RFP), manages formal bid processes, and manages surplus property for
the Authority. The Material Management Section (also known as the Service Center)
provides shipping, receiving, and warehousing services for the Authority; performs
mail processing and delivery services; certifies and maintains apparatus; provides
repair and fabrication services on equipment, woodworking, safety garments, and
tools; manages the acquisition and distribution of bulk supplies and equipment; and
provides logistical support for major emergencies. Based upon the OCFA's strong
purchasing practices and policies, the Section has received an award for Achievement
of Excellence in Procurement in 2007 and 2008.
OCFA's Fiscal Strength
The Orange County Fire Authority, funded much like a fire district, derives the majority of
its funds from property taxes and contract city service charges. Currently the Fire Authority
has cash and investments of approximately $131 million and has high quality credit ratings
by Standard and Poor's (AA) and Moody's Investor Service (Al). Both rating agencies
indicated that the primary factors for assigning positive ratings were OCFA's strong financial
management and a solid record of fiscal discipline.
Further demonstrating OCFA's fiscal strength is the fact that OCFA's Business Services
Department has received national awards for its fiscal management. In fiscal years 1998
through 2009, OCFA received a Certificate of Achievement for Excellence in Financial
Reporting from the Government Finance Officers Association (GFOA).
The Municipal Treasurer's Association of United States and Canada has certified OCFA's
investment policy three times. In addition, OCFA has received a total of four Budget awards
from California Society of Municipal Finance Officers (CSMFO) for the 2001 through 2009
biennial budgets and GFOA's Distinguished Budget Presentation Award for the 1999
through 2009 biennial budgets. The Distinguished Budget Award is the highest form of
recognition bestowed by the GFOA for governmental budgeting.
Structural Fire Fund Cities
The Structural Fire Fund (SFF) is a separate allocation of property taxes for fire protection
services and is mandated by Revenue and Taxation Code Section 95. Property taxes based
on calculated tax factors are allocated to the SFF from the cities of Aliso Viejo, Cypress,
Dana Point, Irvine, Laguna Hills, Laguna Niguel, Laguna Woods, Lake Forest, La Palma,
Los Alamitos, Mission Viejo, Rancho Santa Margarita, San Juan Capistrano, Villa Park,
Yorba Linda, and the unincorporated areas of the county.
Cash Contract Cities
The cities of Buena Park, Placentia, San Clemente, Seal Beach, Stanton, Tustin, and
Westminster receive services on a cash contract basis. A base charge was established for each
city at time of entry. This charge is updated annually based on the percentage increase in the
General Fund budget subject to a cap on the cost of annual adjustments. These costs
represent the cost of providing service within a contract city and include:
Direct Labor Costs — Labor, Service and Supplies
* Indirect Support Costs — Emergency Management and Support Staff
* Station Maintenance
Vehicle and Equipment Replacement
The proposed contract with Costa Mesa would be a cash contract.
Service Charge Relative to Regional Costs
The proposed annual service charge would fund fire suppression, hazardous materials, fire
prevention, emergency medical services, and support functions, such as dispatching,
equipment maintenance, supply, and procurement, risk management and all other services
required in the City of Costa Mesa for the effective operation of a modern fire department.
The charge would be prorated on a quarterly basis, and payment would be due quarterly in
arrears. During the twenty year contract period, each March the OCFA would provide the
City of Costa Mesa with notification of estimated changes in contract costs for the next
fiscal year. Each June, the OCFA would provide the final aerial contract service charge
amount to the City. The new service agreement will be concurrent with the twenty-year JPA
agreement.
Cost Control
A common concern of cities interested in contracting with the OCFA is the ability to control
costs. Orange County Fire Authority cash contract cities enjoy the financial protection of a
cap on annual increases not -to -exceed 4.5%. The cap includes recapture provisions, wherein
increases above the cap are banked for future recapture in subsequent years when cost
increases are less than the cap. The functionality of the recapture bank is illustrated below.
Bank
Contract
Increase to OCTA
Increase to Cash Contract
Recapture
Year
Budget
Charge
Bank
FY 2010/11
2%
2%
n/a
FY 2011/12
4%
4% ''
n/a
FY 2012/13
5.5%
4.5%
+1%
FY 2013/14
3.511/o '
4.5%
-1%
FY 2014/15
2.5%
2.5%
n/a
Contributions to vehicle replacement and station maintenance are relatively stable cost
elements of the proposal, and are added to cash contract city charges outside of the cap
calculation. Vehicle replacement contributions are calculated using the current replacement
cost for the emergency vehicles assigned to the City, divided by the years of expected service
for the vehicles (i.e., useful life). Station maintenance contributions are handled as a
revolving fund, requiring an initial deposit of $15,000 per station, and then requiring annual
replenishment only if/when funds are used for improvement projects or maintenance
projects.
The cap and recapture provisions are intended to ensure that the City is protected from the
volatility of large cost increases during any single year, while also ensuring that OCFA's costs
for providing the services are covered over time. Periodic administrative reviews will be
conducted every five years to review actual cost increases compared to the cap. Automatic
triggers are included to ensure that any future cash contract city payment shortfalls that may
Mesa
Costa .
LsAal for Em
ervices
develop can be addressed through the administrative reviews every five years'. The term of
the JPA is twenty years with an option to withdraw at each ten-year interval. Article IV,
Section 3.F. of the JPA agreement provides detailed methodology for this review.
Associated Savings and Benefits
The City of Costa Mesa will realize significant savings to .several City departments should
OCFA assume the management, support, and service expenses in support of the fire
department. The City will also achieve savings from the reduction of its insurance premiums.
The following are some of the services that will be provided by OCFA's management and
staff professionals:
® Human Resources services including recruitment, testing, selection,
employee records, labor negotiation, discipline, grievances, ADA
compliance, OSHA, benefits management, etc
® Information System Management including emergency and administrative
computer systems
• Facility and Property Management/Maintenance
® Compliance Training for FMLA, FLSA, Sexual Harassment and
EEOC
Risk Management & Worker's Compensation Management
® Legislative Analyst & Lobbying Services
® Contract Administration
Vehicle Purchasing and Maintenance
• Equipment and Supplies purchase, inventory management, repair and
delivery
• Processing of subpoenas and information records requests
® Media Relations
® Community education including school programs
• Trained Public Information Staff
• Community risk identification, prevention and mitigation programs
• Dispatching
® Communications Equipment purchase, repair, maintenance
® Emergency response mapping (GIS, AVL)
• Paramedic continuing education services including a Medical Director
• Quality Assurance Programs
• Community Survey Programs
• Disaster Planning and Coordination
e Financial Management, Budgeting and Payroll
4 It should be noted that, following recent agreements achieved with labor, OCFXs current five-year financial projection
shows an average annual increase of 2.29%; therefore, we do not anticipate the recapture provision, nor the trigger
provision, to have any applicability during the foreseeable five years.
28
Costa Mesa Pro
The Costa Mesa Fire Department serves approximately 116,500 residents within its
geographical boundaries of 16.8 square miles. The City's real property's assessed value is in
excess of $14.2 billion. Costa Mesa's fire department provides fire protection, emergency
medical services, and public assistance services within the City of Costa Mesa and responded
to approximately 9,000 emergency calls in the 2009 calendar year.
Costa Mesa's fire department consists of 87 employees. The department has 81 sworn
career firefighters who provide administrative services as well as staffing for the six fire
stations. Of the 81 suppression personnel, 27 are licensed paramedics.
Current Staffing
Fire Station #1— 2803 Royal Palm Dr
Type I Paramedic Engine (4 personnel)
Fire Station #2 — 800 W Baker St
Type I Paramedic Engine (4 personnel)
Fire Station #3 —1865 Park Ave
Type I Paramedic Engine (4 personnel)
Aerial Truck (4 personnel)
Fire Station #4 — 2300 Placentia Ave
USAR Squad (4 personnel)
Fire Station #5 — 2450 Vanguard Way
Type I Paramedic Engine (4 personnel)
Battalion Chief
Fire Station #6 — 3350 Sakioka Dr
Quint/Truck (4 personnel)
Dispatching
The Costa Mesa Communications Center will remain the primary answering point and will
transfer all fire and medical aid calls directly to OCFA. For medical aid responses, EMD will
be provided by OCFA. Fire responses will be transferred and limited reporting parry
information obtained by the City dispatchers. When calls involve police related
incidents, the City dispatchers will obtain all pertinent police related details and
communicated to the responding police personnel. A protocol will need to be established
for coordination between Costa Mesa Communications and OCFA Communications.
Costa Mesa ro Osal for Emg__gy Services
Resource and Strategic
Resource Decisions
Fire department resources are controlled by a fire agency for city coverage and emergency
situations through three methods: direct control, automatic aid, and mutual aid. OCFA
would utilize direct control of regional resources on a day-to-day basis to ensure that
emergency units will be available in Costa Mesa.
Automatic aid agreements are contracts between two fire services agencies in day-to-day
situations. Automatic aid agreements enhance regional services by providing response to
designated areas on a day-to-day basis.
Mutual aid is a system that uses statewide and local resources for a specific emergency
response. Mutual aid allows a community to request assistance from neighboring
communities during an emergency without compensation for the first critical hours.
OCFA provides a depth of resources which allows for an aggressive move -up and cover
program. This allows for rapid coverage of Costa Mesa if resources are committed to
incidents in the city. Automatic Vehicle Location (AVL) enables OCFA to utilize the closest
resources, including automatic aid for rapid response to emergencies. OCFA continues to
implement modern technology such as a resource status system called MUM, or Move -Up
Module, which tracks incidents and commitment of resources and recommends coverage;
and the new Public Safety Project which will be a multifunctional state of the art GIS/AVL
based dispatch system, a records management system and an integrated Fire Prevention and
Inspection system. These new technological improvements will supplement our existing
multi -agency 800MHz radio system and inter -agency dispatch link.
Strategic Decisions - Costa Mesa and OCFA Liaison
While the City will have a representative on the Board of Directors, OCFA recognizes that
ongoing liaison between the City and their direct relationship with its' fire department is
essential; the OCFA assigns a Division Chief and a Battalion Chief to maintain a day-to-day
working relationship with the City Manager, and through him/her, the City Council. If the
City of Costa Mesa is to transition to the Fire Authority the division headquarters will be
located in Irvine and will be easily accessible to Costa Mesa. The battalion headquarters
would ideally be at the current Costa Mesa Station 5, however, the option chosen and space
allocation would be reviewed prior to final assignment.
The Division Chief is responsible for representation at meetings called by the City Manager,
city council meetings, and other city staff meetings where fire department input is needed.
The Division Chief or Battalion Chief represents the fire department at community events,
meetings, or other functions upon request of the City Manager or designated city staff. The
Fire Chief and Executive Staff are also available to the City Council and City Manager at any
time.
1
Costa t
:......::::..::::::.......:................:.
To ensure the City has an active role in fire and life safety service delivery, OCFA and the City will
discuss changes to fees, staffing, and permanent placement of equipment and companies prior to
implementation; however, the final decision-making authority lies with the OCFA for staffing and
equipment needs. As changes in the staffing and placement of equipment in adjacent communities
serviced by the OCFA could affect service to the City, the OCFA will advise the City prior to
implementation if such changes should occur. Both parties will also discuss changes in fire codes
and ordinances relating to the Fire Authority's implementation programs; final fire code adoption
authority is with the City of Costa Mesa.
City of Costa Mesa Access to OCFA Resources
31
Costa Mesa Propqs�all for Em Services
The Orange County Fire Authority's options are based on a countywide response standard
for structure fires of three engines, a truck, a paramedic unit, and a Battalion Chief. A
"working structure fire" receives an augmented response of an additional engine, truck,
Division Chief and Safety Officer. Response times to a fire incident for each type of
equipment are utilized to determine equipment placement within a geographical area.
OCFA's response time goal throughout our urban/suburban service areas is for the first unit
to arrive on scene within a 5 minute drive time for 80 percent of the emergency calls for
service.
The OCFA utilizes several computer programs, Apparatus Deployment Analysis Module
(A.D.A.M.), CAD: Analyst, and ArcView with Network Analyst to determine apparatus
deployment. Utilizing these programs, OCFA is able to estimate call -to -scene times based
on past history and actual street systems and not on distance "as the crow flies." To meet
OCFA's response standards, additional units would be provided through the regional
concept using the nearest available OCFA equipment, apparatus, and personnel. These units
would augment the proposed Costa Mesa resources on a variety of responses such as
Vegetation Fires, Technical Rescues, Hazardous Materials Spills, and Multiple Victim
Incidents.
Area Coverage
Area coverage (also known as First Unit coverage) analysis shows that a unit (Engine or
Truck) is required at Stations 1, 3, 4, 5 and one at either station 2 or 6. This will cover the
populated area of the City at suburban standards.
Truck Company Coverage
OCFA's analysis of Costa Mesa truck coverage is that one centralized truck, or two trucks
placed in the outside stations would meet standards.
Paramedic Coverage
OCFA's analysis of Costa Mesa recommends 3 full medic units in the City. The Orange
County Fire Authority's paramedic program provides additional advanced life support and
care to victims of accidents or illnesses through an integrated approach to pre -hospital care
by utilization of paramedic assessment units (PAUs).
Battalion Chief Coverage
Due to the geographical location of the City of Costa Mesa and OCFA's performance
standards, a Battalion Chief will remain in the City. The Battalion Headquarters will be
assigned once the option is chosen and space allocation is evaluated. Fire Station 5 is the
preferred location.
Costa Mesa ftoposal for Ernerggqcy Services
Service Option Overview
Contract estimates provided reflect the cost of each piece of equipment assigned to the City
of Costa Mesa. These costs include all the equipment, personnel, vehicle and equipment
depreciation, station maintenance; as well as services available through OCFA as a regional
provider such as helicopters, handcrews, dozers, fire mechanics, fire prevention inspectors,
dispatch and all administrative staff. The added benefit to the City of Costa Mesa of this
regional approach is that it enables the use of existing administrative resources such as Fire
Prevention, Plan Check and Public Education on a broader scale. In addition, the City will
have a dedicated fire prevention officer with the primary fire prevention responsibility for
the City with support from the complete OCFA Fire Prevenron Department. This fire
prevention service portion will be offset with the fire prevention fees collected by the Fire
Authority or the City on behalf of the Fire Authority. By contracting with OCFA the
administrative functions for the fire department will be administered by the Fire Authority.
These administrative functions include, Human Resources, Finance/Payroll, Information
Technology and Purchasing. All options assume that all equipment, supplies, furnishings
and items necessary for emergency response and station operations and maintenance are
transferred to OCFA upon transition.
Costa _sal for Em
All options include the service option cost, facilities maintenance charge, and vehicle depreciation
cost. All Options include a paramedic at each Costa Mesa station. Not included in the option cost
is the one time start up costs or costs associated with facilities issues listed on page 46.
Option 1- $18,157,231
In Option 1, an Engine and Paramedic Van are at both Stations One and Three, allowing for
coverage when a unit is on hospital follow up, a Paramedic Assessment Unit (PAU) Engine
or Truck at non medic unit stations ensures advanced life support at all stations. Two trucks
are located to provide full City coverage, with the Truck at Station sig being a full medic unit.
Option 2 - $17,186,890
In Option 2, an Engine and Paramedic Van are located at Stations One, Two and Five,
allowing for coverage when a unit is on hospital follow up, and an additional full Medic
Engine at Station Three. Station Four is a Paramedic Assessment Unit (PAU) Truck. This
option allows for the closure of Station Six.
Option 3 - $16,483,219
In Option 3, an Engine and Paramedic Van are located at Stations One and Five, allowing
for coverage when unit is on hospital follow up, and an additional full Medic Engine at
Station Three and Six. Station Four is a Paramedic Assessment Unit (PAU) Truck. This
option allows for the closure of Station Two.
34
Costa a :... .
mp
Table 5.• Annual Cost Service Option, Maintenance and Vehicle Depreciation
Annual Cost
Option
Vehicles/ Staffing
Service
Facilities rr
Vehicle
Total
Char
Maintenance
Depreciation
2 Truck/Quints
(1 Medic 1 PAU)
1
4 Engines (PAU)
$17,806,349
$90,000
$260,882
$18,157,231
2 Medic Vans
1 Command Vehicle
25 Personnel/Shift
75 Personnel
1 Truck (PAU)
1 Medic Engine
2
3 Medic Van
$16,872,621
$75,000
$239,269
$17,186,890
3 PAU Engine
1 Command Vehicle
24 Positions
72 Personnel
1 Truck (PAU)
3
2 Medic Engine
2 PAU Engine
$16,192,425
$75,000
215,794
$16,483,219
2 Medic Van
1 Command Vehicle
23 Positions
69 Personnel
Costa Mesa
for Eme� .
In order for the Orange County Fire Authority to provide fire and emergency medical
service protection to the City of Costa Mesa, the following fully equipped apparatus will
transition to the OCFA:
o Five Type I Engines (Frontline units 527, 524, 523, 516, 515)
® 175' Quint Truck (525)
® One Tractor Drawn Aerial (517)
a Two Battalion Vehicles (511, 510)
® One F250 Utility (509)
Depending on the option chosen, 1 Engine and 1 Truck may or may not be needed. Since
the City leases the Tractor Drawn Aerial, negotiations will be required for either a lease
takeover, purchase, or continuation of the lease program under the City if the service option
selected requires that unit. OCFA is open to discussing purchasing additional surplus fire
department vehicles (USAR Unit and Trailer and 100' Aerial) and applying the agreed upon
purchase price to the start up costs. Equipment currently assigned to the Fire Department
and not requested by OCFA will return to the City, or, the City may choose to have OCFA
sell the equipment on Public Auction with the monies gained from the sale applied to the
contract or returned to the City.
The City will lease to the OCFA at no cost all current fire department vehicles and apparatus
necessary to maintain service within the City of Costa Mesa as outlined above. The
apparatus will be incorporated into the Fire Authority's vehicle rotation and replacement
plans and preventative maintenance program. The vehicle rotation plan provides that
vehicles are rotated between assignments (fire stations) as necessary to ensure that mileage
and years of service are optimized. Currently, an engine is expected to obtain approximately
120,000 miles during a life span of approximately fifteen (15) years. Throughout the engine
or truck's service life, it will be rotated between busy and slow stations to allow the
maximum life expectancy to be reached. The replacement cost of each vehicle is based on
the current replacement cost divided by the years of expected service.
In conjunction with the vehicle rotation and replacement plans, the Fire Authority has an
aggressive preventative maintenance program. Each of the fleet's more than 500 vehicles is
scheduled for preventative maintenance, based on mileage and use to ensure safety and
response capability. The Automotive Section tracks each vehicle's mileage, use,
performance, and repairs. If a trend develops due to increased vehicle failure or need for
repair, maintenance schedules are adjusted as necessary to correct any problems or potential
problems. If any apparatus develops ongoing issues, the vehicle's use and life span are re-
evaluated and adjusted accordingly.
Costa Mesa Proposal for EMergqncy Services
The routine fleet maintenance of Fire Authority vehicles is normally performed at our
headquarters facility in Irvine, and relief equipment is placed in service while the unit is out
for maintenance. All Costa Mesa units have been reviewed and evaluated by our Fleet
Services Section. There are several minor repairs that must be made to the units prior to
transition. The City may choose to perform these repairs or OCFA can perform the repairs
at a onetime start up cost. This will be discussed during negotiations and are not part of the
startup costs quoted in this proposal.
Fac ® 'ries
OCFA's Property Management completed a cursory review of the six Costa Mesa fire
stations with technical professionals to evaluate the overall conditions of each facility.
Supporting Costa Mesa documents were also reviewed. The inspection included the
following areas:
• Electrical
® Plumbing
® Heating and air conditioning
• Emergency generators
® Asbestos
® Roofing
• Hazardous Materials Assessment
• Apparatus Bay Doors
• Diesel Exhaust Collection
• Underground Fuel Storage Tanks
The general comments from the technical professionals were that the Costa Mesa fire
stations require upgrades to meet OCFA station standards, and require discussion on items
listed in the Facilities Issues list on page 46. The facility issues will require separate
discussion for action items and are not included in the startup cost options.
Vehicle exhaust collection systems are standard in all OCFA fire stations. These systems
collect the harmful engine exhaust before entering the stations and are expelled to the
exterior. The cost to upgrade all Costa Mesa fire stations with this feature is approximately
$300,000, and constitutes approximately half of the contract startup costs. The diesel
exhaust collection systems mitigation will be installed by OCFA prior to commencing fire
service in Costa Mesa.
37
Costa Mess r osf for Emercilenicy Services
OCFA Leasing of Facilities
The City of Costa Mesa will lease to the Fire Authority for $1.00 per year the following
stations:
Fire Station #1– 2803 Royal Palm Dr
Fire Station #2 – 800 W Baker St
Fire Station #3 –1865 Park Ave
Fire Station #4 – 2300 Placentia Ave
Fire Station #5 – 2450 Vanguard Way
Fire Station #6 – 3350 Sakioka Dr
If an option closing a station is selected, that station will be removed from the list above and
not leased. The Fire Authority will use the premises for public safety purposes. The Fire
Authority will assume responsibility for personal liability and the City shall be responsible for
insurance protection of improvements against fire or other risks. The Authority will provide
daily maintenance and cleaning of all leased facilities in accordance with local industry
standards. OCFA will pay for all utilities at the facilities unless the utilities are shared by
other departments within the City such as Fire Station 5.
The Fire Authority will pay the costs of fire station day-to-day operation including janitorial
supplies, cleaning, and maintenance of interior surfaces; routine service and repair of
plumbing and electrical systems; trash pickup; and other minor repairs. Repairs of major
items—such as air conditioning, apparatus doors, heating systems, and exterior coverings—
are covered by participation in the station maintenance plan. Alterations and improvements
in excess of $15,000 will be the responsibility of the City of Costa Mesa and would be
submitted to the City by the Division Chief for consideration. Currently, the City provides
landscape maintenance and OCFA assumes that they will continue to do so. It is also
assumed that the HVAC replacement systems in the CIP budget of the City will remain in
place for Fire Stations 1, 3, 4, and 5 and will be replaced as currently scheduled.
The City will be responsible for any seismic repair, and any major remodel, renovation or
relocation of existing stations. In addition, the City will be responsible to discuss and/or
mitigate and abate all items noted in the Facilities Issues list on page 46.
Hazard Issues
The City will maintain all hazard responsibility for current underground fuel tanks
and piping located at any of the Costa Mesa fire stations and any other previously
caused hazardous material action, including asbestos mitigation. These costs will be
the responsibility of the City of Costa Mesa and will occur at the earliest convenience
of both the City of Costa Mesa and OCFA. A list of additional facilities issues for
discussion is located on page 46.
G
Costa Mesa Proposal for Em ervices
If the City of Costa Mesa decides to contract with the Orange County Fire Authority for
emergency services, the OCFA is committed to making the transition of the Costa Mesa Fire
Department's operations and personnel to the OCFA as smooth as possible. The positions
filled are those created by the contract between the City of Costa Mesa and the OCFA.
Therefore, the considerations rendered regarding personnel are based on any new positions
added to the OCFA by this contract.
The OCFA will retain all sworn current Costa Mesa Fire Department employees based on
their rank held on November 8, 2010, subject to the conditions noted in this section and the
following:
Proposed current employees for retention (81 safety personnel, and 2 non safety personnel)
1 Interim Fire Chief
® 2 Battalion Chief positions
0 19 Fire Captain positions
® 22 Fire Apparatus Engineer positions
0 37 Firefighter positions (includes those working as paramedics)
0 2 Fire Prevention positions (non -safety) _
An additional fire prevention position is subject to discussion and consideration and will be
based upon OCFA's personnel and workload at the time of contract negotiations.
The policy of the OCFA is that only positions of rank (Battalion Chief, Captain, Engineer)
created by the addition of a new contract are available to the new transitioning personnel. If
the transitioning city has more positions of rank than the option selected, those individuals
in excess will be transitioned as Firefighters. The Interim Fire Chief will be offered a
Battalion Chief position. Two additional Fire Captain position will be required in
administration, which will allow for the transition of two Costa Mesa Fire Captain position
to be transitioned at that rank. Fire prevention/protection position offers will be based
upon available assignments and are at the discretion of OCFA.
The City of Costa Mesa will determine which individuals will fill the positions of rank, prior
to the transition. Shortly after contract signing, OCFA will, through the OCFA position bid
system, offer the transitioning Costa Mesa Fire Department employees an opportunity to bid
for other stations and shifts. Costa Mesa Firefighters will retain their current post position
following transition until they voluntarily transfer per OCFA SOP and MOU. To smoothly
transition Costa Mesa employees, OCFA will administratively assign a minimum of fifty (50)
percent of the City personnel to other OCFA stations during the first year of the contract.
5 OCFA term is Fire Prevention, City term is Fire Protection.
39
Costa Mesa r osal for
Emergency
Compensation
Using documentation provided by the City, the OCFA Human Resources Section will
prepare calculations to match the Costa Mesa employees' base salary with the closest
comparable base pay on OCFA's salary schedule for the rank in which the employee will
transition, and for non -safety, the position they are offered. If the employee base salary falls
between two steps, the employee will receive the higher step increase. The employees will
receive the retirement and medical benefits as outlined in the current Firefighter MOU.6
OCFA is open to negotiations with the City of Costa Mesa to help transitioning employees
receive a total compensation package that is as close as possible to their current salary,
benefits and retirement.
Seniority
Within the limits .of the number of safety (suppression) employees required by the selected
service option, continuous employment as a full-time firefighter with Costa Mesa shall be
considered the same as continuous employment with the OCFA for transitioning safety
employees only for the purposes of
Layoff seniority
Bid assignment seniority preference
Promotional opportunities
Accrual of vacation and sick leave
Probation
Current regular Costa Mesa Fire Department employees retained by the OCFA will be
considered to have passed their probation period with the Fire Authority, except for the
following:
Any employee who has not completed probation with the City of Costa Mesa;
® Any employee who has been suspended within the last year;
* Any employee who has disciplinary action pending or is under investigation for
possible disciplinary action at the time of transition, and disciplinary action has been
sustained.
If an employee meets any of the above exceptions, the employee will serve a new probation
period of twelve months.
Medical/Physicals/Fingerprint/DW
All Costa Mesa Fire Department employees offered employment with the OCFA would be
required to pass a medical/physical examination, Lifescan, and California Department of
Motor Vehicles (DMV) check. If a Costa Mesa employee fails to meet the medical
requirements or the OCFA determines their fingerprint records or DMV record eliminates
them from consideration, then that employee will not be offered employment with the
OCFA. The City may provide, or may require the employees to provide, the DMV check to
OCFA.
G Non -safety employee(s) will follow the General Unit MOU.
40
Costa Mesa Pro 0sal for Emgrgenc
Sick Leave
Transitioning employees will accrue sick leave at the rates described below, and as if they had
been with the OCFA while they were with the City of Costa Mesa. All sick leave accrued by
transitioning employees during their employment with the City of Costa Mesa shall be the
responsibility of the City of Costa Mesa. OCFA suggests a sick leave bank for the City of
Costa Mesa employees of five shifts (120 hours) for a one-year period commencing on the
transition date. If the City of Costa Mesa establishes a sick leave bank for the use of
transitioning employees whose accrual with the Fire Authority is insufficient to cover an
absence due to a non -occupational illness or injury, the Fire Authority will continue to pay
the employee to the extent the employee has time available from such City -maintained sick
leave bank provided the City of Costa Mesa reimburses the Fire Authority for all salary and
benefit costs related to such a paid absence.
statf
to a forty (40) hour workweek
ttours of %'ounuuous service uouriy Accruai jKaie
Exclusive of Overtime
1 through 6,240.00 regularly scheduled( 0.0347 hours for each regularly listed work
hours hour baid
6,240.01 or more regularly scheduled I 0.0462 hours for each regularly scheduled
hours work hour paid
shift
:d to a fifty-six (56) hour
Hours of Continuous Service Hourly Accrual Rate
Exclusive of Overtime
1 through 8,736.00 regularly scheduledI 0.0347 hours for each -regularly listed work
hours hour baid
8,736.01 or more regularly scheduledI 0.0462 hours for each regularly scheduled
hours work hour paid
Costa Mesa Proposal for EmeEgency Services
Vacation Accrual
Transitioning employees will accrue vacation at the rates described below, and as if the
employees had been with the OCFA while they were with the City of Costa Mesa. All
vacation accrued by transitioning employees during their employment with the City of Costa
Mesa shall be the responsibility of the City of Costa Mesa.
,tan i:mviovees reQwariv asslLmea to a torte i4u) hour workweek
Years of Completed
Equivalent hours bf
Hourly Accrufd Rate
Continuous Service
completed—VORtinuri►us
Service gci�siiv� of
Overtime
1 year
2,080.00 regularly scheduled
80 hours total
hours
After 1 year but less, than 3 years
2,080.00 through 6,240.00
0.0385 hours for each
regularly scheduled hours
regularly scheduled hour
aid
After 3 years but less than 10
6,240.01 through 20,800.00
0.0577 hours for each
years
regularly scheduled hours
regularly scheduled hour
aid
After 10 Years
20,800.01 or more regularly
0.077 hours for each
scheduled hours
regularly scheduled hour
aid
Shift Em to ees re
arl assi ed to a -six 56 hour avers a 42q week
Years of Completed
Equtiivalent hours of
Hourly Accrual Rate
Continuous Service
completed continuous
Service Exclusive of
Overtime
1 year
2,912.00 regularly scheduled
112 hours total
hours
After 1 year but less than 3 years
2,912.01 through 8,736.00
0.0385 hours for each
regularly scheduled hours
regularly scheduled hour
aid
After 3 years but less than 10
8,736.01 through 29,120.00
0.0577 hours for each
years
regularly scheduled hours
regularly scheduled hour
aid
After 10 Years
29,120.01 or more regularly
0.077 hours for each
scheduled hours
regularly scheduled hour
Costa Mesa Pro osal for _.
Start- Cosh De taB
This list of one-time only basic expenses are necessary for implementation of services (start-up
costs) and will be the responsibility of the City of Costa Mesa.
l awe o. start Un C=osts--.uetaus
Start up cost based on 81 Swom/2 Civilian Personnel
Costs provided for both 5 and 6 station options
Cost
Service Center
Helmet Shields
Station Equipment
Brush Helmets
Fire Shelters
Goggles
Rain Gear
Apparatus Complement
Uniforms
Wildland T-shirts
Total:
$160,042
Personnel Costs
Physicals
Lifescan
Total:
$85,716
Communications
4 1MB Phone Lines
911 Call Box
Add Network Equipment to UPS
Install T1 to OCFA
New Station Alarm
OCFA Nortel Phone Switch^
Phone Switch Programming
Replace Routers with Cisco^
Station CAD Computer
Station CAD Printer
VHF Mobile Radio Installs
MDC Broadband Integration (all Vehicles)
Radio Reprogramming
Total w/5 Stations:
$221,186
Total w/6 Stations:
$255,348
Facilities
Plymovent
Signage
Total w/5 Stations:
$262,500
Total w/6 Stations:
$315,000
Total w/SStations.
Total w/6 Stations.
$729,4441
$ 816,106
Proposal
,_1 Costa Mesa
Communications Services/Information Technology
Computer charges are for adapting the stations to OCFA's computer aided dispatch (CAD),
software and hardware to allow access to the OCFA Fire Incident Reporting system, and
modifications to the main OCFA computer room to support the additional systems. The
charges for computers can be placed in two categories, computer room equipment and
station equipment. The computer room equipment is located at the Orange County Fire
Authority's Emergency Command Center and is necessary for dispatching emergency
response units within the City of Costa Mesa.
Adaptability to the network, standardization of radio and telephone systems are also
included in the startup costs. The cost range provided is as a result of possible compatibility
and integration issues. OCFA shall attempt to use existing equipment and integrate where
practical.
Personnel & Safety Equipment
klirili(- Personnel costs reflect charges incurred during the hiring process.
�. Lqirpoi ,'P! Charges include the cost of basic safety equipment and protective clothing
for wildland and structural emergency incidents. Costa Mesa's safety equipment standards
are similar to those of the OCFA and the majority of the equipment meets and/or exceeds
OCFA requirements; therefore the only items that will require purchase are items that are
not currently issued by the Costa Mesa Fire Department or identification changes to safety
equipment.
Charges are for uniforms for the fire department sworn personnel. The cost of
uniforms will be for 4 sets of new uniforms with nametapes and patches, badges, dress
uniforms, and work boots
Facilities & Equipment
Facility start-up costs include Plymo-Vent installation and signage. Additional costs exist
and are listed on page 46 The list includes CIP items and items that can be mitigated by the
City prior to OCFA occupancy. Some items may be performed by OCFA on behalf of the
City. All items listed require discussion and agreement on maintenance timeline and
funding.
44
Costa Mesa Frq -osa or e eqqy Services
------------------------------
Adoption of Codand Ordinances
Upon the City of Costa Mesa entering into a contract with the Orange County Fire Authority, the
City would agree to:
Recommend adopting OCFA amendments to the 2010 California Fire and Building
Codes.
* Adopt a resolution authorizing the Hazardous Materials JPA to seek cost recovery
from responsible parties within the City of Costa Mesa.
Designate the Orange County Fire Authority's Fire Chief as the City of Costa Mesa's
Fire Marshal.
® JPA Service Agreement (20 year term through June 30, 2030 with an option to exit at
the 10 -year interval)
* Letter of Understanding on the transition of personnel
® Facility and Vehicle lease agreement
* Ordinances and codes for City adoption
Costa Mesa Prq"sayl for Eme
_!pM_qnc Services
FaciUty Issues
The Orange County Fire Authority has inspected the fire station facilities and has identified several
issues that, while may or may not be an immediate need for correction, must be discussed and
agreed upon how to handle funding and/or repair responsibilities. It is assumed that system
replacements currently in the Costa Mesa CIP budget for fire station items will remain in place at the
timeline currently set by the budget. OCFA may coordinate and schedule the below listed work at
the request of the City, but the replacement cost will remain with the City. These issues are not
included in the contract or startup cost in this proposal.
Table 7.• Facilities Issues for Discussion
Issues to be discussed:
FS01-05 are at the end of life expectancy. Plans for
reconstruction should be identified. Possibilities of
relocation should be discussed. i.e. Move FS02 and 06
and build one to service both areas.
All current CIP HVAC and Roof replacements should
remain in City budget.
FS01
General Maintenance issues (paint, patch, repair asphalt,
re air front wall, relocate water heater ect
Gate -add electric opener
Remodel shower for privacy
Remove ceiling acoustics -check for asbestos
Plumbing upgrade
Privacy Dorms
FS02
Privacy Dorms
Remodel shower for privacX
Repair security and rear gate
Replace front walk
Remove Hose Tower '
Replace/repair roof ,Remove ceiling acoustics -check for
asbestos
FS03
Underground fuel tank 1000 al
Replace/repair roof and Acoustic with asbestos ceiling
Privacy Dorms
Remove Hose Tower
FS04
General Maintenance Issues (roof ponding, remove coral
tree, fix concrete
Drill Tower maintenance concrete and aint
Privacy Dorms
Costa M si;; osal for Emergency Services
Remove ceiling acoustics --check for asbestos
Remodel shower for 12rivacy
Underground fuel tank 1000 gal
FS05
Replace as halt behind station
Replace Roof -immediate PM for temp solution Remove
ce acoustics --check for asbestos
Remodel shower for 2rivacy
Replace Water Heater
Fire Pole Safety
Privac Dorms
FS06
Add security to
Replace Roof
Privacy Dorms
General Maintenance Issues (Upgrade Air Compressor,
replace water heater, replace wallpaper with paint,
moisture seal kitchen floor
Costa gess Pro all Tfr Emer enc services
-----------
Glossmy
Automatic Aid Response Agreement
An agreement between two or more agencies under which designated fire companies are
automatically dispatched into predetermined areas for fire protection and medical
emergencies.
Battalion
A geographic protection area of the Orange County Fire Authority with 6 to 9 stations.
CAD
Computer-aided dispatch, state of the art communication.
City
The City of Costa Mesa.
City Council
The City Council of the City of Costa Mesa
Company
Suppression staff assigned to staff a particular piece of firefighting equipment.
Contract City
A city that has chosen to contract with the Orange County Fire Authority for fire protection
and emergency medical services.
Cross -Staffing
Personnel assigned to a station's Engine or Truck Company will staff a specialized piece of
equipment as necessary.
ECC
Emergency Command Center of the Orange County Fire Authority located at Orange
County Fire Authority headquarters in Orange.
Emergency Medical Service
Include pre -hospital paramedic services, but not ambulance transport.
Engine
A mobile piece of fire equipment which carries hose, water, and a pump (750 gpm or larger).
First Alarm
The initial emergency response force. Number and type of equipment is dependent on type
of emergency. Standard first alarm for fire includes: 3 Engines, 1 Truck, 1 Medic Unit, 1
Battalion Chief.
for E.....
Master Mutual Aid Agreement
An agreement between all fire agencies in Orange County to provide resources to handle
large or unusual emergencies. Net 1 (Orange County Fire Authority) serves as the area
coordinator.
OCFA
The Orange County Fire Authority.
Paramedic Assessment Unit
A first -out engine/truck company staffed by full-time career personnel, including a certified
paramedic. Authorized to initiate advanced life support care if deemed necessary.
Platoon
Personnel assigned to work the same 24-hour shifts; normally one third of the total
suppression work force.
Quint/Truck
A mobile piece of fire equipment which carries hose, water, a pump, ladders, and an aerial
ladder.
Second Alarm
Additional equipment dispatched when the emergency exceeds the capability of the first
alarm assignment. Standard second alarm for fires includes: 6 Engines, 2 Trucks, 1 Medic
Unit, 2 Battalion Chiefs, 1 Division Chief, 1 Safety Officer and additional support units.
Shift
24-hour work period used by the suppression force.
Structure Fire
A fire in a building or other structure of value.
Third Alarm
Additional equipment dispatched when the emergency exceeds the capability of the second
alarm assignment. Standard third alarm for fires includes: 9 Engines, 3 Trucks, 1 Medic Unit,
3 Battalion Chiefs, 1 Duty Officer, 1 Division Chief, 2 Safety Officer and additional support
units.
Working Structure Fire
A report of an incident with detail supporting active fire in a building. A standard working
structure fire includes: 4 Engines, 2 Trucks, 1 Medic Unit, 1 Battalion Chief, 1 Division
Chief, 1 Safety Officer.
800 MHz
An advanced high frequency radio transmission band. Also referred to as 800 radio
frequency.
49
Costa Osal for Em ervices
Attach A-2011 Board ofDi-rectars
CHAIR
Name: Mark Tettemer
Representing: Lake Forest
Board Member Since: 2005
Alternate: Peter Herzog
Name: Donald Garcia
Representing: Aliso Viejo
Board Member Since: 2010
Alternate: Phillip Tsunoda
Name: Todd Seymore
Representing: Cypress
Board Member Since: 2007
Alternate: Doug Bailey
Name: Larry Agran
Representing: Irvine
Board Member Since: 2010
Alternate: Sukhee Kang
Name: Gary Capata
Representing: Laguna Niguel
Board Member Since: 2008
Alternate: Joe Brown
Name: Ralph Rodriquez
Representing: La Palma
Board Member Since: 2008
Alternate: Henry Charoen
Name: Jeremy Yamaguchi
Representing: Placentia
Board Member Since: 2010
Alternate: Chad Wanke
Name: Jim Dahl
Representing: San Clemente
Board Member Since: 2007
Alternate: Bob Baker
W-cOA[•"MUP
Name: Trish Kelley
Representing: Mission Viejo
Board Member Since: 2005
Alternate: Dave Leckness
Name: Elizabeth Swift
Representing: Buena Park
Board Member Since:
Alternate: Miller Oh
Name: Steven Weinberg
Representing: Dana Point
Board Member Since: 2008
Alternate: William Brough
Name: Randal Bressette
Representing: Laguna Hills
Board Member Since: 2011
Alternate: Barbara Kogerman
Name: Martin Rhodes
Representing: Laguna Woods
Board Member Since: 2009
Alternate: Cynthia Conners
Name: Ken Stephens
Representing: Los Alamitos
Board Member Since: 2010
Alternate: Gerri Graham-Mejia
Name: Jerry Holloway
Representing: Rancho Santa
Margarita
Board Member Since: 2011
Alternate: Gary Thompson
Name: Sam Allevato
Representing: San Juan
Capistrano
Board Member Since: 2010
Alternate: John Taylor
1
Costa Mesa Prop
1k,:. ':.Services
Name: Gordon A. Shanks
Representing: Seal Beach
Board Member Since: 2010
Alternate: Mike Levitt
Name: John Nielsen
Representing: Tustin
Board Member Since: 2011
Alternate: Al Murray
Name: Tyler Diep
Representing: Westminster
Board Member Since: 2009
Alternate: Tri Ta
Name: Pat Bates
Representing. County of Oran€
Board Member Since: 2007
Alternate: Bill Campbell
Name: David John Sharwer
Representing: Stanton
Board Member Since: 1995
Alternate: Carol Warren
Name: Brad Reese
Representing: Villa Park
Board Member Since: 2007
Alternate: Robert Fauteux
Name: Nancy Rikel
Representing: Yorba Linda
Board Member Since: 2009
Alternate: Mark Schwing
Name: Janet Nguyen
Representing: County of Orange
Board Member Since: 2010
Alternate: Bill Campbell
Executive Committee Members names are in Bold Italics
51
Costa Mesa ..qp
A;; ma chm en t B- 0 CFA Fire ✓ don Map